Agenda packet — Glendora City Council, February 28, 2023 (part 1 of 2)

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 28, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Gary Boyer, District 3

MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5

COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.

Meeting Date: 2/28/2023 / Packet Page #: 1

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 28, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 2/28/2023 6:00:00 PM, when scheduled, and General Business Session will commence at 7:00 p.m.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

STUDENT REPORTS
Student Reports are presented by representatives from of Charter Oak, Glendora, St Lucy’s Priory and Whitcombe High Schools. Presentations are made the fourth Tuesday of each month from September to April.

2. Presentation of High School Student Representative Report

REORDERING OF AND ADDITIONS TO THE AGENDA
Meeting Date: 2/28/2023 / Packet Page #: 2

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

3. Public Comments received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

4. Affirm minutes from February 14, 2023 Regular Joint meeting CITY RECOMMENDATION: 1. Affirm the minutes as presented.

5. City of Glendora and Glendora Successor Agency Investment Report for January 2023 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for January 2023.

6. Accept and Approve the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No 1242 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Accept and Approve the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement, Plan No. 1242 by Wreck Age Demolition, Inc, of Fontana CA; and 2. Authorize the Mayor to sign the Notice of Completion for recordation

7. Award the Contract for Police Department - Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan 1364 to Mackone Development, Inc. in the amount of $160,499.63 (Strategic Plan Item 46 - IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines; 2. Award the contract for Police Department – Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan No. 1364 to Mackone Development, Inc. in the amount of $160,499.63; 3.

Authorize the City Manager or his designee to execute the agreement with Mackone Development, Inc., including minimal and/or non-substantive changes; 4. Authorize the Administrative Services Director to appropriate $44,998.63 from Capital Improvement Projects Fund F321 towards project budget; and 5. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

Meeting Date: 2/28/2023 / Packet Page #: 3

8. Approve Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000 CITY RECOMMENDATION: 1. Approve Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000; and

2. Authorize the City Manager or his designee to execute Amendment No. 3 including minimal and/or non-substantive changes.

UNFINISHED BUSINESS

9. Accept Report on COVID-19 Emergency Responses in the City of Glendora and Adopt a Resolution Terminating the City's Proclamation of Local Emergency Related to COVID-19 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL TERMINATING THE PROCLAMATION OF A LOCAL EMERGENCY WITHIN THE CITY OF GLENDORA DUE TO COVID-19.”

10. Conduct a Mid-Year Budget Review and Adopt a Resolution Amending the Fiscal Year 2022- 23 Budget (Strategic Plan Item 14 - IFSS)
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Adopt a Joint City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY AMENDING THE FISCAL YEAR 2022-23 BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS.”

NEW BUSINESS

11. Award a purchase order to Sunrise Ford and Colley Ford for the purchase of fleet vehicles in the amount of $862,000
CITY RECOMMENDATION: 1. Award a purchase order to Colley Ford for the purchase of fleet vehicles in the amount of $626,000; and 2. Award a purchase order to Sunrise Ford for the purchase of fleet vehicles in the amount of $236,000.

12. Award the Contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830 (Strategic Plan Items 46- IMCIF and 48-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;

2. Approve the Plans and Specifications for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1; 3. Award the contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830; 4. Authorize the City Manager or his designee to execute the agreement with NoHo Constructors, including minimal and/or non-substantive changes; and 5. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

Meeting Date: 2/28/2023 / Packet Page #: 4

13. Award the contract to Horizons Construction Company International, Inc. for As-Needed Asphalt Maintenance and Repair Services in the Amount of $508,970 per Year for Three Years (Strategic Plan Item 49-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;

2. Award the contract to Horizons Construction Company International Inc. for as-needed asphalt maintenance and repair services in an amount of $508,970 with a 10% contingency in the amount of $50,897 for a total not to exceed amount of $559,867 per year; 3. Authorize the City Manager, or his designee, to execute the agreement including making minimal and/or nonsubstantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: February 24, 2023
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 2/28/2023 / Packet Page #: 5

CALL TO ORDER
Mayor Boyer called the regular meeting of the City Council, Successor Agency and Housing Authority of the City of Glendora to order at 6:00 p.m.

ROLL CALL
Council/Commissioners present: Michel Allawos, Karen Davis, David Fredendall, Mayor Pro Tem Mendell Thompson, and Mayor Gary Boyer
Council/Commissioners absent: None
Staff Members present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin (via Zoom), City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Economic Development and Housing Manager Valerie Velasquez, Management Analyst Vanessa Nalbandian, Assistant Director - Finance Kyle Johnson, Transportation Manager Steven Mateer, Senior Planner Hans Friedel, Assistant Public Works Director Michael Sledd, Principal Civil Engineer Maliha Ansari, Management Analyst Julie Linger, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova

CLOSED SESSION
City/Agency Attorney Wynder read the agendized Closed Session title into the record as follows:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
Mayor Boyer invited public comment and inquired if any requests had been received. There were no written correspondence and/or request from participants wishing to provide public comment; therefore, Mayor Boyer convened the meeting into Closed Session at 6:02 p.m.

Mayor Boyer adjourned Closed Session at 6:14 p.m. and reconvened the meeting back into Open Session at 7:00 p.m. with all members present and requested that City/Agency Attorney Wynder report out of Closed Session.

City/Agency Attorney Wynder stated that Closed Session was held to discuss one item and reported the following actions: Item 1) The City Council was briefed on the status on ongoing negotiations to acquire City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, February 14, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Item #4. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 6
Minutes Tuesday, February 14, 2023 Page 2 of 8
City Council Meeting City Council, Successor Agency and Housing Authority the property at 1762 Dale Road, there was a privilege and confidential briefing, questions were asked and answered, and there was no reportable action taken.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Rio Martinez of Cornerstone Bible Church.

The Pledge of Allegiance was given by Barbara Rugeley.

REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests for reordering of and additions to the agenda.

PUBLIC COMMENT

2. Public Comments received
Mayor Boyer opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Barbara Rugeley, Marcia Yaross, and Dan Hudock.

There were no additional request received, and therefore; Mayor Boyer closed the public comment period.

MEMBER STATEMENTS/REPORTS
Mayor Pro Tem Thompson commented on 2023 Super Bowl and provided kind words of hope.

Councilmember Davis announced that on March 4, 2023, from 4:00 p.m. to 6:00 p.m. at the American Legion Building a Community Conversation will be held with outgoing President TJ Campbell of NAACP and La Verne University Professor Thomas Alison; on March 10, 2023, Empty Bowls event from 5:00 p.m. to 7:00 p.m.; on March 12, 2023, invited the community to race the Mayor at the crop walk, for more information go to crophungerwalk.org/glendoracalifornia.

Councilmember Fredendall commented on the latest quarterly magazine and invited the city and residents to visit the city’s website to see all the upcoming events.

Councilmember Allows requested to adjourn the meeting to all the 41,000+ souls who have died in the earthquake that occurred in Turkey; provided information about the refurbishment of the Golden Spur Restaurant sign; and commented on COG subcommittee for Energy Environment and Natural Resources.

Mayor Boyer invited the public to attend the 31st Annual Library Friends Foundation on March 10, 2023 for the Great Trivia Challenge.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.

Item #4. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 7
Minutes Tuesday, February 14, 2023 Page 3 of 8
City Council Meeting City Council, Successor Agency and Housing Authority

PUBLIC HEARINGS

3. A Public Hearing for the consideration of a resolution required to submit Federal Transit Administration (FTA) grant applications and receive input on the availability of non-profit transportation service providers to render para-transit service (Strategic Plan Item 54-IMCIF) Mayor Boyer read the title into the record and opened the public hearing.

Staff report and PowerPoint was was presented by Management Analyst Nalbandian.

Mayor Boyer invited public testimony and inquired if any requests have been received. There were no written correspondence and/or requests from participants wishing to provide public testimony; therefore, Mayor Boyer closed the Public Hearing.

A motion was made by Karen K. Davis, seconded by Mendell Thompson, to 1. Make findings that there are no non-profit agencies readily available to carry out the proposed service within the City of Glendora; and, 2. Adopted City Council Resolution CC 2023-05 entitled, “A RESOLUTION OF THE

CITY COUNCIL AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO SIGN

THE GENERAL CERTIFICATIONS AND ASSURANCES REQUIRED TO SUBMIT FTA GRANT APPLICATIONS.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

CONSENT CALENDAR
City Clerk/Communications Director Sessman requested to amend recommendations relating to agenda item #6 as follows:
“Accept Irrevocable offer of dedication Easement Deed for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027)

1. Adopt a Resolution accepting an irrevocable offer of dedication for public street purposes;

2. Authorize the City Clerk to sign the Certificate of Acceptance; and

3. Authorize the City Clerk to transit documents to Los Angeles County Recorder for recording.” A motion was made by Karen K. Davis, seconded by Michael Allawos, to approve Consent Calendar Items #4-#6 as presented affirming the actions appropriate to each item and making the requested amendments to recommended action associated with Item #6.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

4. Affirm minutes from January 24, 2023 regular joint meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.

5. Review and affirm disbursements for January 2023 in the amount of $4,575,149.49 Item #4. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 8
Minutes Tuesday, February 14, 2023 Page 4 of 8
City Council Meeting City Council, Successor Agency and Housing Authority The City Council reviewed and affirmed disbursements for January 2023 in the amount of $4,575,149.49.

6. Accept Easement Deed for Public Street Improvement Purposes at 1068 W. Milton Drive (APN:
8625-017-027)
The City Council accepted irrevocable offer of dedication for Public Street Improvement Purposes at 1068 W. Milton Drive (APN: 8625-017-027) 1. Adopted City Council Resolution CC 2023-08 accepting an irrevocable offer of dedication for public street purposes; 2.

Authorized the City Clerk to sign the Certificate of Acceptance; and 3. Authorized the City Clerk to transmit documents to Los Angeles County Recorder for recording.”

MEMBER AGENDA ITEMS

7. Presentation of Glendora Village Business Improvement District (BID) Survey Results RECOMMENDATION: 1. Receive and file the report; and, 2. Provide additional direction, as necessary.

Staff report was presented by Economic Development and Housing Manager Velasquez.

City Council discussion included the Business Improvement District (BID) membership participation; and next steps would be to host a community workshop to seek additional information from the vendors in the Business Improvement District (BID).

A motion was made by Karen K. Davis, seconded by Mendell Thompson, to receive and file the report.

8. City Council Appointed Boards and Commissions Recruitment for Terms that Expire on June 30, 2023
RECOMMENDATION: 1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023; 2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and commission with terms that expire on June 30, 2023; and 3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.

Staff report and PowerPoint was presented by City Clerk Specialist Cordova.

A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Direct staff to recruit for scheduled and unscheduled vacancies since the unscheduled vacancy created by Commissioner David Chavez resignation is associated with an office term that is scheduled to expire on June 30, 2023;

2. Approve the proposed timeline for the 2023 recruitment for City Council appointed boards and Item #4. Page 4
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Minutes Tuesday, February 14, 2023 Page 5 of 8
City Council Meeting City Council, Successor Agency and Housing Authority commission with terms that expire on June 30, 2023; and 3. Confirm City Council availability and direct staff to move forward with schedule a special meeting for Tuesday, April 18, 2023 to conduct interviews and make appointments.

UNFINISHED BUSINESS

9. Consideration of a resolution and possible action to update the language on the City’s agendas to reflect recent legislative changes and to adopt a City Council Policy related to reasonable accommodation for Brown Act meetings (AB 2449, SB 1100, and SB 1489) (Strategic Plan Item 58-EMO)
RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489"; 2. Adopt City Council Policy, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and 3. Direct staff to prepare a form to Brown Act Teleconference Opt-In Form for use.

Staff report was presented by City Attorney Wynder and requested that City Council amend recommendation #3, to approve the Teleconference Opt-In Form as presented.

A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Adopt City Council Resolution CC 2023-06 entitled, "A RESOLUTION OF THE CITY COUNCIL UPDATING THE LANGUAGE ON THE CITY’S AGENDAS TO REFLECT THE CHANGES TO THE BROWN ACT ENACTED BY AB 2449, SB 1100, AND SB 1489"; 2. Adopt City Council Policy 1.45, the City’s Reasonable Accommodations Policy for City Brown Act meetings; and 3. Approve the Teleconference Opt-In Form for use.

10. Approve 2023-2026 Memorandum of Understanding (MOU) with the American Federation of State, County, and Municipal Employees (AFSCME) (Strategic Plan item 31-EMO) RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023-2026 MEMORANDUM OF

UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES."
Staff report was presented by Assistant Director - Finance Johnson.

A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Adopt City Council Resolution CC 2023-07 entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING A 2023- Item #4. Page 5
Meeting Date: 2/28/2023 / Packet Page #: 10
Minutes Tuesday, February 14, 2023 Page 6 of 8
City Council Meeting City Council, Successor Agency and Housing Authority 2026 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

11. Approve the Construction Contract with Moshe Levy D/B/A/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in an amount not to exceed $596,191 (Strategic Plan Item 4-ISED, 51-IMCIF) RECOMMENDATION: 1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191; and 2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.

Staff report and PowerPoint was presented by Transportation Manager Mateer.

A motion was made by Mendell Thompson, seconded by Karen K. Davis, to 1. Approve the Contract with Moshe Levy d/b/a/ Guy Construction (Contractor) for the Meda Avenue and Bus Plaza Improvements within the Glendora Village Project (Plan #1378) in the amount of $541,992 and a 10% contingency in the among of $54,200 for a total amount not to exceed $596,191; and 2. Authorize the City Manager or his designee to execute the contract including minimal and/or non-substantive changes.

NEW BUSINESS

12. Approve a contract with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in an amount not to exceed $205,469 (Project: PLN22-0043; Comprehensive General Plan Update) (Strategic Plan Item 3- IESD)
RECOMMENDATION: 1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469; 2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes; and 3. Approve an additional appropriation from the General Fund (001) in the amount of $85,569 and the General Plan Maintenance Fund (263) in the amount of $119,900 to the appropriate expenditure accounts for this project.

Staff report and PowerPoint was presented by Senior Planner Friedel.

Item #4. Page 6
Meeting Date: 2/28/2023 / Packet Page #: 11
Minutes Tuesday, February 14, 2023 Page 7 of 8
City Council Meeting City Council, Successor Agency and Housing Authority City Council discussion included the process of updating the plan; the different phases of approval; 2025 General Plan; and inquiry whether De Novo Planning Group would be involved in the remaining phases to complete the general plan.

A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Approve an Agreement with De Novo Planning Group to prepare an update to the General Plan Safety Element, prepare an Environmental Justice Addendum, update the Local Hazard Mitigation Plan, and prepare the accompanying CEQA documents in the amount of $186,790 including a 10% contingency in the amount of $ 18,679, for a total not to exceed contract amount of $205,469; 2. Authorize the City Manager or his designee to execute the agreement including minimal and and/or non-substantive changes; and 3.

Approve an additional appropriation from the General Fund (001) in the amount of $85,569 and the General Plan Maintenance Fund (263) in the amount of $119,900 to the appropriate expenditure accounts for this project.

13. Award the contract to Gentry Brothers, Inc. for Bennett Avenue, Washington Avenue, Westridge Avenue, and Bender Avenue Water and Street Improvements, Plan No. 1338 & 1339 in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197 (Strategic Plan Item 46-IMCIF)
RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract to Gentry Brothers, Inc. for Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197; 3. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 4. Approve a supplemental appropriation from the Water Capital Projects Fund 530 towards the project budget in the amount of $600,000; 5. Accept irrevocable offers of the easement dedication grant to the City for public utility purposes at 758 E. Bennett Ave., Glendora; and 6. Authorize the City Clerk to file and record the easement with County of Los Angeles, Office of County Recorder.

Staff report and PowerPoint was presented by Principal Civil Engineer Ansari.

City Council discussion included the timing of the left turn lane project at the Grand Avenue and Bennett Avenue; the timing of the project and possible impacts to surrounding schools; project budget; water pipes rating; and public engagement and notifications of the construction and closures.

A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract to Gentry Brothers, Inc. for Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, in the amount of $4,431,996.50 and 10% contingency in the amount of $443,200 for a total amount not to exceed $4,875,197; 3. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 4. Approve a supplemental appropriation from the Water Capital Projects Fund 530 towards the project budget in the amount of $600,000; 5. Accept irrevocable offers of the easement dedication grant to the City for Item #4. Page 7
Meeting Date: 2/28/2023 / Packet Page #: 12
Minutes Tuesday, February 14, 2023 Page 8 of 8
City Council Meeting City Council, Successor Agency and Housing Authority public utility purposes at 758 E. Bennett Ave., Glendora; and 6. Authorize the City Clerk to file and record the easement with County of Los Angeles, Office of County Recorder.

MEMBER/STAFF CLOSING COMMENTS
There were no closing comments reported.

ADJOURNMENT
Mayor Boyer adjourned the meeting at 8:43 p.m. in memory of the lives that were lost in the Turkey Earthquake.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ .

Item #4. Page 8
Meeting Date: 2/28/2023 / Packet Page #: 13

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: CITY OF GLENDORA AND GLENDORA SUCCESSOR AGENCY INVESTMENT REPORT FOR JANUARY 2023

RECOMMENDATION
That the City/Agency/Authority Council:

1. Receive and file the Monthly Investment Activity Report for January 2023.

EXECUTIVE SUMMARY
The City’s book value of cash and investments for January 2023 totaled $130,724,345. This is an increase of $413,082 (0.3%) compared to the previous month. The City received Measure W funding in the month of January in the amount of $903,570.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to Section 19 of the City’s FY 2022-23 Investment Policy, a monthly investment report must be provided to the City Council to provide a clear picture of the status of the current portfolio.

DISCUSSION
As prescribed in the Investment Policy for FY 2023, the attached investment report provides a listing of individual securities held at the end of the reporting period by authorized investment category, the average life and final maturity of all investments listed, coupon rate, discount or earnings rate, Par Value, Market Value and Book Value of each investment in the portfolio, including funds managed for the City by third parties.

There were six investment purchases (consisting of US Agencies, Certificates of Deposit and Limited Term Government Funds) for the month of January totaling $6,244,010; there was one security that matured at $245,000, resulting in neither a gain nor a loss.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By Kyle Johnson, Assistant Director - Finance
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
Item #5. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 14
Staff Report Page 2 of 2
ATTACHMENTS:

A. January 2023 Investment Report
Item #5. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 15
Item #5. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 16

CHEN/GIORDANO/CRAWFORD
213-972-1457
Financial Advisor:

Pasadena, CA 911013003Branch office:251 South Lake Avenue10th Floor UBS Client Reviewas of January 31, 2023
Prepared forCity of GlendoraAccounts included in this review* excluded from performance exhibitsAccount Name TypeSX XX180 • City of Glendora • Business Service Account@SX XXX283* • CITY OF GL • Non UBS Investment Bank of America@SX XXX279* • CITY OF GL • Non UBS Investment LAIF What's insideAsset allocation review. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Sources of portfolio value. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Bond summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Portfolio holdings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Bond holdings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Important information about this report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Page 1 of 31 ends

Item #5. Page 4
Meeting Date: 2/28/2023 / Packet Page #: 17
Asset allocation review
Consolidated report prepared for City of Glendora
as of January 31, 2023
Summary of asset allocation
Market
value ($)
% of
Portfolio
Cash 25,941,643.23 20.37
Cash 25,941,643.23 20.37
US 25,941,643.23 20.37
Fixed Income 101,406,367.89 79.63
US 101,406,367.89 79.63
US Fixed Income 18,065,934.47 14.19Government 55,265,855.27 43.40Municipals 255,964.11 0.20Corporate IG Credit 27,818,614.04 21.84 Equity 0.00 0.00Commodities 0.00 0.00Non-Traditional 0.00 0.00Other 0.00 0.00 Total Portfolio $127,348,011.12 100%Balanced mutual funds are allocated in the 'Other' categoryAssets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 2 of 31 Item #5. Page 5
Meeting Date: 2/28/2023 / Packet Page #: 18
Sources of portfolio value
Consolidated report prepared for City of Glendora
as of January 31, 2023$ Millions
MTD
12/31/2022 to
01/31/2023
QTD
12/31/2022 to
01/31/2023
ITD
02/23/2022 to
01/31/2023
YTD
12/31/2022 to
01/31/2023
Opening value 96,238,141.84 96,238,141.84 96,238,141.84 40,589,214.16Net deposits/withdrawals 5,115,334.27 5,115,334.27 5,115,334.27 65,453,267.34Div./interest income 78,331.18 78,331.18 78,331.18 1,131,074.31Change in accr. interest 29,667.77 29,667.77 29,667.77 278,297.66Change in value 756,530.42 756,530.42 756,530.42 -5,233,848.00Closing value 102,218,005.48 102,218,005.48 102,218,005.48 102,218,005.48Net Time-weighted ROR 0.89 0.89 0.89 -4.04Performance returns are annualized after 1 year. Net deposits and withdrawals include program and account fees.Benchmarks - Annualized time-weighted returnsUS Treasury Bill - 3 Mos 0.34 0.34 0.34 1.85BofA Corp/Gov 1-5Y 1.20 1.20 1.20 -2.57 BBG Agg Bond 3.08 3.08 3.08 -6.42Past performance does not guarantee future results and current performance may be lower/higher than past data presented.Report created on: February 01, 2023 Page 3 of 31 Item #5. Page 6
Meeting Date: 2/28/2023 / Packet Page #: 19
Bond summary
Consolidated report prepared for City of Glendora
as of January 31, 2023Bond overviewTotal quantity 108,502,000Total market value $101,060,802.73Total accrued interest $345,565.16Total market value plus accrued interest $101,406,367.89Total estimated annual bond interest $1,697,185.75Average yield to maturityAverage coupon 1.60%

4.42%1.68%4.41%
Average current yieldAverage yield to worstAverage modified duration 2.37Average effective maturity 2.58 Investment type allocationInvestment type Taxable ($) Total ($) Tax-exempt /
deferred ($)
% of
bond
port.

Certificates of deposit 18,065,934.47 0.00 18,065,934.47 17.82Municipals 255,964.11 0.00 255,964.11 0.25U.S. corporates 27,818,614.04 0.00 27,818,614.04 27.43U.S. federal agencies 51,941,776.29 0.00 51,941,776.29 51.22U.S. treasuries 3,324,078.97 0.00 3,324,078.97 3.28Total $101,406,367.88 $0.00 $101,406,367.88 100% Credit quality of bond holdings
Effective credit rating
% of
port.

Value on
Issues 01/31/2023 ($)
A Aaa/AAA/AAA 34 55,250,430.27 54.51B Aa/AA/AA 4 4,093,617.44 4.03C A/A/A 16 23,996,385.70 23.64D Baa/BBB/BBB 0 0.00 0.00E Non-investment grade 0 0.00 0.00F Certificate of deposit 79 18,065,934.47 17.83G Not rated 0 0.00 0.00Total 133 $101,406,367.89 100% Bond maturity schedule
$ Millions
Cash, mutual funds and some preferred securities are not included.

Includes all fixed income securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 4 of 31 Item #5. Page 7
Meeting Date: 2/28/2023 / Packet Page #: 20
Portfolio holdings
Consolidated report prepared for City of Glendora
as of January 31, 2023Summary of Portfolio Holdings
Unrealized
Cost basis ($) gain/loss (%)
Est. annual
income ($)
Unrealized
gain/loss ($)
Value on
01/31/2023 ($)
Current
yield (%)
% of
Portfolio
A Cash 25,110,901.62 25,941,643.23 0.00 0.00% 34,725.00 0.13% 20.37% Cash 25,110,901.62 25,941,643.23 0.00 0.00% 34,725.00 0.13% 20.37% US 25,110,901.62 25,941,643.23 0.00 0.00% 34,725.00 0.13% 20.37% B Fixed Income 105,613,443.57 101,406,367.89 -7,375,266.47 -6.98% 1,697,185.75 1.67% 79.63% US 105,613,443.57 101,406,367.89 -7,375,266.47 -6.98% 1,697,185.75 1.67% 79.63% US Fixed Income 18,917,462.78 18,065,934.47 -1,097,022.47 -5.80% 348,498.50 1.93% 14.19% Government 56,470,043.41 55,265,855.27 -3,870,920.66 -6.85% 822,006.50 1.49% 43.40% Municipals 0.00 255,964.11 0.00 0.00% 12,872.50 5.09% 0.20% Corporate IG Credit 30,225,937.38 27,818,614.04 -2,407,323.34 -7.96% 513,808.25 1.85% 21.84% C Equity 0.00 0.00 0.00 0.00% 0.00 0.00% 0.00%
D Commodities 0.00 0.00 0.00 0.00% 0.00 0.00% 0.00%E Non-Traditional 0.00 0.00 0.00 0.00% 0.00 0.00% 0.00%F Other 0.00 0.00 0.00 0.00% 0.00 0.00% 0.00%Total Portfolio $130,724,345.19 $127,348,011.12 $-7,375,266.47 -5.64% $1,731,910.75 1.36% 100% Balanced mutual funds are allocated in the 'Other' category Report created on: February 01, 2023 Page 5 of 31
Item #5. Page 8
Meeting Date: 2/28/2023 / Packet Page #: 21
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Details of portfolio holdings
% of
asset
class
Est. annual
Cost basis ($) income ($)
Unrealized
gain/loss
(%)
Unrealized
Market value ($) gain/loss ($)
Current
yield (%)
Total Portfolio $130,724,345.19 $127,348,011.12 $-7,375,266.47 -5.64% $1,731,910.75 1.36% 100% 100% % of
Portfolio
Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Cash Avg Price Market value ($)
Price on
01/31/2023
($)
% of
Cash
% of
Portfolio
CashUSOutside ASSET (1) 1.00 23,388,302.23 23,388,302.23 0.00 0.00% 0.00 0.00% 90.16% 18.36%[Outside Account @SXXXX279]

1.00 Outside ASSET (1) 1.00 1,741,703.41 1,741,703.41 0.00 0.00% 0.00 0.00% 6.71% 1.37%[Outside Account @SXXXX283]

1.00 UBS INSURED SWEEP PROGRAM 2,937,223.27 1.00 1.00 2,937,223.27 2,937,223.27 0.00 0.00% 0.00 0.00% 11.32% 2.31% UBS SELECT TREASURY 830,741.61 0.00 0.00 830,741.61 0.00 0.00% 34,725.00 4.18% 0.65%INSTITUTIONAL FUND

1.00 3.20%
USD CASH -2,956,327.29 1.00 1.00 -2,956,327.29 -2,956,327.29 0.00 0.00% 0.00 0.00%-11.40% -2.32% Total US $25,110,901.62 $25,941,643.23 $0.00 0.00% $34,725.00 100.00 0.13% 20.37%Total Cash $25,110,901.62 $25,941,643.23 $0.00 0.00% $34,725.00 100.00 0.13% 20.37%Total Cash $25,110,901.62 $25,941,643.23 $0.00 0.00% $34,725.00 100.00 0.13% 20.37% Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
USUS Fixed Income
ALLY BK UT US RT 03.5500% 245,000.00 100.00 245,000.00 237,493.77 0.00 -7,506.23 -3.06% 8,697.50 3.67% 0.19%MAT 06/30/26 FIXED RATE CD

96.63 0.23%
AMERICAN COMM BK GA US RT 245,000.00 100.00 245,000.00 219,093.36 0.00 -25,906.64 -10.57% 980.00 0.45% 0.17%00.4000% MAT 09/22/25 FIXEDRATE CD

89.42 0.22%
ANN ARBOR ST BK MI US RT 245,000.00 100.00 245,000.00 244,276.95 0.00 -723.05 -0.30% 6,737.50 2.76% 0.19%02.7500% MAT 04/20/23 FIXEDRATE CD

99.62 0.24%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 6 of 31 Item #5. Page 9
Meeting Date: 2/28/2023 / Packet Page #: 22
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
BANK OF NEW ENGLAN NH US 245,000.00 100.00 245,000.00 240,589.83 0.00 -4,410.17 -1.80% 6,982.50 2.91% 0.19%RT 02.8500% MAT 02/15/24FIXED RATE CD

98.08 0.24%
BANK3 TENNESSEE TN US RT 245,000.00 100.00 245,000.00 219,628.50 0.00 -25,371.50 -10.36% 980.00 0.45% 0.17%00.4000% MAT 08/28/25 FIXEDRATE CD

89.64 0.22%
BANKUNITED NA FLOR FL US RT 245,000.00 100.00 245,000.00 218,417.50 0.00 -26,582.50 -10.85% 2,327.50 1.07% 0.17%00.9500% MAT 03/31/26 FIXEDRATE CD

89.15 0.22%
BAY ST SVGS BK MA US RT 245,000.00 100.00 245,000.00 239,787.44 0.00 -5,212.56 -2.13% 4,165.00 1.74% 0.19%01.7000% MAT 11/29/23 FIXEDRATE CD

97.58 0.24%
BEAL BANK - PLANO TX US RT 245,000.00 100.00 245,000.00 239,234.71 0.00 -5,765.29 -2.35% 5,390.00 2.27% 0.19%02.2000% MAT 04/17/24 FIXEDRATE CD

97.03 0.24%
BELL ST B&T ND US RT 01.6000% 245,000.00 100.00 245,000.00 230,146.96 0.00 -14,853.04 -6.06% 3,920.00 1.70% 0.18%MAT 02/27/25 FIXED RATE CD

93.92 0.23%
BK HAPOALIM BM NY US RT 245,000.00 100.00 245,000.00 218,064.10 0.00 -26,935.90 -10.99% 1,225.00 0.56% 0.17%00.5000% MAT 12/15/25 FIXEDRATE CD

88.94 0.22%
BMO HARRIS BK NA IL US RT 245,000.00 100.00 245,000.00 217,972.67 0.00 -27,027.33 -11.03% 1,960.00 0.90% 0.17%00.8000% MAT 03/18/26 FIXEDRATE CD

88.87 0.21%
BMW BANK NORTH AME UT US 245,000.00 100.09 245,221.00 232,908.75 -92.88 -12,312.25 -5.02% 4,410.00 1.91% 0.18%RT 01.8000% MAT 03/04/25FIXED RATE CD

94.33 0.23%
CAPITAL ONE BK USA VA US RT 245,000.00 100.00 245,000.00 216,186.15 0.00 -28,813.85 -11.76% 2,817.50 1.31% 0.17%01.1500% MAT 11/24/26 FIXEDRATE CD

88.03 0.21%
CAPITAL ONE NA VA US RT 245,000.00 100.00 245,000.00 216,186.15 0.00 -28,813.85 -11.76% 2,817.50 1.31% 0.17%01.1500% MAT 11/24/26 FIXEDRATE CD

88.03 0.21%
CELTIC BK UT US RT 03.0000% 245,000.00 100.00 245,000.00 244,134.78 0.00 -865.22 -0.35% 7,350.00 3.01% 0.19%MAT 05/18/23 FIXED RATE CD

99.54 0.24%
CENTERSTATE BK NA FL US RT 245,000.00 100.00 245,000.00 226,624.50 0.00 -18,375.50 -7.50% 2,450.00 1.08% 0.18%01.0000% MAT 04/30/25 FIXEDRATE CD

92.25 0.22%
CFG COMMUNITY BANK MD US 245,000.00 100.00 245,000.00 243,520.43 0.00 -1,479.57 -0.60% 9,310.00 3.89% 0.19%RT 03.8000% MAT 03/11/26FIXED RATE CD

97.60 0.24%
CHAMBERS BANK AK US RT 108,000.00 100.00 108,000.00 96,830.23 0.00 -11,169.77 -10.34% 378.00 0.39% 0.13%00.3500% MAT 09/22/25 FIXEDRATE CD

89.53 0.10%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 7 of 31 Item #5. Page 10
Meeting Date: 2/28/2023 / Packet Page #: 23
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
CITADEL FED CREDIT PA US RT 245,000.00 100.00 245,000.00 230,388.40 0.00 -14,611.60 -5.96% 4,042.50 1.75% 0.18%01.6500% MAT 02/27/25 CREDITUNION SHARE CERT

94.02 0.23%
CITIBANK NA SD US RT 245,000.00 100.00 245,000.00 246,781.69 0.00 1,781.69 0.73% 6,982.50 2.86% 0.19%02.8500% MAT 03/29/23 FIXEDRATE CD

99.76 0.24%
CITIZENS ST BK CLA WI US RT 219,000.00 100.00 219,000.00 207,984.30 0.00 -11,015.70 -5.03% 3,723.00 1.79% 0.16%01.7000% MAT 10/31/24 FIXEDRATE CD

94.97 0.21%
COMMERCIAL BK TN US RT 245,000.00 100.00 245,000.00 243,997.85 0.00 -1,002.15 -0.41% 7,595.00 3.11% 0.19%03.1000% MAT 05/25/23 FIXEDRATE CD

99.54 0.24%
COMMUNITY BK TN US RT 245,000.00 100.00 245,000.00 219,736.77 0.00 -25,263.23 -10.31% 980.00 0.45% 0.17%00.4000% MAT 08/26/25 FIXEDRATE CD

89.68 0.22%
COMMUNITYWIDE FED IN US RT 245,000.00 100.00 245,000.00 239,575.90 0.00 -5,424.10 -2.21% 5,512.50 2.33% 0.19%02.2500% MAT 06/28/24 FIXEDRATE CD

96.66 0.24%
CONNEXUS CREDIT UN WI US RT 245,000.00 100.00 245,000.00 231,008.05 0.00 -13,991.95 -5.71% 735.00 0.32% 0.18%00.3000% MAT 05/28/24 CREDITUNION SHARE CERT

94.29 0.23%
DISCOVER BANK DE US RT 245,000.00 100.00 245,000.00 233,166.90 0.00 -11,833.10 -4.83% 7,840.00 3.38% 0.18%03.2000% MAT 05/24/27 FIXEDRATE CD

94.57 0.23%
EAGLEMARK SVGS BK NV US RT 245,000.00 100.37 245,908.39 223,553.67 -194.69 -22,354.72 -9.09% 4,900.00 2.21% 0.18%02.0000% MAT 03/02/27 FIXEDRATE CD

90.42 0.22%
ENCORE BANK AR US RT 245,000.00 100.00 245,000.00 224,498.57 0.00 -20,501.43 -8.37% 1,960.00 0.87% 0.18%00.8000% MAT 05/15/25 FIXEDRATE CD

91.60 0.22%
ENERBANK UT US RT 00.6500% 245,000.00 100.00 245,000.00 223,404.16 0.00 -21,595.84 -8.81% 1,592.50 0.71% 0.18%MAT 06/19/25 FIXED RATE CD

91.16 0.22%
FIRST CAROLINA BK NC US RT 245,000.00 100.00 245,000.00 223,195.54 0.00 -21,804.46 -8.90% 1,470.00 0.66% 0.18%00.6000% MAT 06/26/25 FIXEDRATE CD

91.09 0.22%
FIRST N/B MCGREG TX US RT 245,000.00 100.00 245,000.00 240,425.58 0.00 -4,574.42 -1.87% 6,982.50 2.91% 0.19%02.8500% MAT 02/21/24 FIXEDRATE CD

98.05 0.24%
FIRST NATL BK KS US RT 245,000.00 100.00 245,000.00 234,325.35 0.00 -10,674.65 -4.36% 4,532.50 1.93% 0.18%01.8500% MAT 08/30/24 FIXEDRATE CD

95.64 0.23%
FIRST ST BK AR US RT 01.8000% 245,000.00 100.00 245,000.00 234,139.15 0.00 -10,860.85 -4.43% 4,410.00 1.88% 0.18%MAT 08/30/24 FIXED RATE CD

95.57 0.23%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 8 of 31 Item #5. Page 11
Meeting Date: 2/28/2023 / Packet Page #: 24
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
FLAGSTAR BANK, FSB MI US RT 245,000.00 100.00 245,000.00 226,912.96 0.00 -18,087.04 -7.38% 2,572.50 1.14% 0.18%01.0500% MAT 04/30/25 FIXEDRATE CD

92.35 0.22%
GOLD COAST BANK IL US RT 245,000.00 100.00 245,000.00 244,733.86 0.00 -266.14 -0.11% 6,370.00 2.60% 0.19%02.6000% MAT 02/28/23 FIXEDRATE CD

99.87 0.24%
GOLDMAN SACHS BANK NY US 245,000.00 100.00 245,000.00 246,280.44 0.00 1,280.44 0.52% 7,227.50 2.96% 0.19%RT 02.9500% MAT 04/18/23FIXED RATE CD

99.67 0.24%
GREAT STHN BK MO US RT 245,000.00 100.00 245,000.00 244,359.61 0.00 -640.39 -0.26% 11,025.00 4.52% 0.19%04.5000% MAT 10/20/25 FIXEDRATE CD

99.60 0.24%
GREENSTATE CREDIT IA US RT 245,000.00 100.00 245,000.00 218,270.70 0.00 -26,729.30 -10.91% 2,327.50 1.07% 0.17%00.9500% MAT 04/16/26 FIXEDRATE CD

89.01 0.22%
HOME LN INVT BK RI US RT 245,000.00 100.00 245,000.00 219,727.95 0.00 -25,272.05 -10.32% 980.00 0.45% 0.17%00.4000% MAT 08/29/25 FIXEDRATE CD

89.65 0.22%
HOME SAVINGS BANK UT US RT 245,000.00 100.00 245,000.00 243,652.53 0.00 -1,347.47 -0.55% 6,982.50 2.90% 0.19%02.8500% MAT 02/12/24 FIXEDRATE CD

98.11 0.24%
HORIZON BK NE US RT 01.3000% 245,000.00 100.00 245,000.00 227,815.67 0.00 -17,184.33 -7.01% 3,185.00 1.40% 0.18%MAT 04/15/25 FIXED RATE CD

92.93 0.22%
JPMORGAN CHASE BK OH US RT 245,000.00 100.00 245,000.00 221,528.73 0.00 -23,471.27 -9.58% 1,715.00 0.78% 0.17%00.7000% MAT 09/30/25 FIXEDRATE CD

90.18 0.22%
LAFAYETTE FED CRED MD US RT 245,000.00 100.00 245,000.00 232,263.59 0.00 -12,736.41 -5.20% 7,962.50 3.43% 0.18%03.2500% MAT 06/15/27 LICUSHARE CERTIFICATE

94.66 0.23%
LIVE OAK BKG CO NC US RT 245,000.00 100.00 245,000.00 214,656.15 0.00 -30,343.85 -12.39% 1,960.00 0.91% 0.17%00.8000% MAT 08/13/26 FIXEDRATE CD

87.55 0.21%
MCHENRY SVGS BK IL US RT 245,000.00 100.00 245,000.00 232,374.14 0.00 -12,625.86 -5.15% 4,287.50 1.85% 0.18%01.7500% MAT 11/29/24 FIXEDRATE CD

94.84 0.23%
MECHANICS COOPERAT MA US 245,000.00 100.00 245,000.00 245,378.88 0.00 378.88 0.15% 6,247.50 2.55% 0.19%RT 02.5500% MAT 02/06/23FIXED RATE CD

99.97 0.24%
MEDALLION BK UT US RT 245,000.00 100.00 245,000.00 221,248.49 0.00 -23,751.51 -9.69% 1,347.50 0.61% 0.17%00.5500% MAT 07/30/25 FIXEDRATE CD

90.30 0.22%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 9 of 31 Item #5. Page 12
Meeting Date: 2/28/2023 / Packet Page #: 25
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
MEMBERSOURCE CR UN TX US 245,000.00 100.00 245,000.00 245,877.77 0.00 877.77 0.36% 11,270.00 4.60% 0.19%RT 04.6000% MAT 05/04/23CREDIT UNION SHARE CERT 100.02 0.24%
MERRICK BK UT US RT 01.6500% 245,000.00 100.00 245,000.00 239,507.10 0.00 -5,492.90 -2.24% 4,042.50 1.69% 0.19%MAT 10/31/23 FIXED RATE CD

97.76 0.24%
METRO CREDIT UNION MA US RT 245,000.00 100.00 245,000.00 219,134.68 0.00 -25,865.32 -10.56% 4,165.00 1.90% 0.17%01.7000% MAT 02/18/27 LICUSHARE CERTIFICATE

89.30 0.22%
MONEY ONE FED CRED MD US 248,000.00 102.45 254,075.21 239,273.70 -8,189.89 -14,801.51 -5.83% 4,960.00 2.09% 0.19%RT 02.0000% MAT 09/23/24FIXED RATE CD

95.77 0.24%
MORGAN STANLEY PRV NY US 245,000.00 100.00 245,000.00 237,281.69 0.00 -7,718.31 -3.15% 4,900.00 2.08% 0.19%RT 02.0000% MAT 08/22/24FIXED RATE CD

95.96 0.23%
MORTON CMNTY BK IL US RT 245,000.00 100.00 245,000.00 223,392.78 0.00 -21,607.22 -8.82% 1,470.00 0.66% 0.18%00.6000% MAT 06/19/25 FIXEDRATE CD

91.16 0.22%
NEIGHBORS FED CRED LA US RT 245,000.00 100.00 245,000.00 245,610.39 0.00 610.39 0.25% 8,085.00 3.33% 0.19%03.3000% MAT 09/28/23 FIXEDRATE CD

99.12 0.24%
NEW YORK CMNTY BK NY US RT 245,000.00 100.00 245,000.00 215,025.16 0.00 -29,974.84 -12.23% 1,715.00 0.80% 0.17%00.7000% MAT 07/01/26 FIXEDRATE CD

87.70 0.21%
OCEANFIRST BK NA NJ US RT 245,000.00 100.00 245,000.00 240,817.45 0.00 -4,182.55 -1.71% 7,962.50 3.32% 0.19%03.2500% MAT 07/01/24 FIXEDRATE CD

98.00 0.24%
PACIFIC CREST SVGS WA US RT 245,000.00 100.00 245,000.00 226,858.45 0.00 -18,141.55 -7.40% 2,940.00 1.30% 0.18%01.2000% MAT 04/30/25 FIXEDRATE CD

92.59 0.22%
PACIFIC WSTN BK CA US RT 245,000.00 100.00 245,000.00 229,054.80 0.00 -15,945.20 -6.51% 3,307.50 1.45% 0.18%01.3500% MAT 04/16/25 FIXEDRATE CD

93.10 0.23%
PENTAGON FED CREDI VA US RT 245,000.00 100.00 245,000.00 218,940.69 0.00 -26,059.31 -10.64% 4,165.00 1.90% 0.17%01.7000% MAT 02/18/27 CREDITUNION SHARE CERT

89.30 0.22%
PRIME ALLIANCE BK UT US RT 245,000.00 100.00 245,000.00 243,636.66 0.00 -1,363.34 -0.56% 7,840.00 3.22% 0.19%03.2000% MAT 06/29/23 FIXEDRATE CD

99.43 0.24%
RAYMOND JAMES BK N FL US RT 245,000.00 100.00 245,000.00 234,085.85 0.00 -10,914.15 -4.45% 4,410.00 1.89% 0.18%01.8000% MAT 11/08/24 FIXEDRATE CD

95.13 0.23%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 10 of 31 Item #5. Page 13
Meeting Date: 2/28/2023 / Packet Page #: 26
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
SALLIE MAE BANK UT US RT 245,000.00 100.00 245,000.00 244,236.17 0.00 -763.83 -0.31% 8,207.50 3.42% 0.19%03.3500% MAT 08/05/24 FIXEDRATE CD

98.03 0.24%
SAN FRANCISCO FED CA US RT 245,000.00 100.00 245,000.00 227,066.13 0.00 -17,933.87 -7.32% 2,695.00 1.19% 0.18%01.1000% MAT 03/27/25 LICUSHARE CERTIFICATE

92.67 0.22%
SAVOY BK NY US RT 00.8000% 245,000.00 100.00 245,000.00 224,555.86 0.00 -20,444.14 -8.34% 1,960.00 0.87% 0.18%MAT 05/13/25 FIXED RATE CD

91.62 0.22%
SOMERSET TRUST CO PA US RT 245,000.00 100.00 245,000.00 226,793.75 0.00 -18,206.25 -7.43% 2,450.00 1.08% 0.18%01.0000% MAT 03/19/25 FIXEDRATE CD

92.54 0.22%
SPRING BK NY US RT 02.7500% 245,000.00 100.00 245,000.00 244,042.39 0.00 -957.61 -0.39% 6,737.50 2.76% 0.19%MAT 04/27/23 FIXED RATE CD

99.58 0.24%
STATE BANK OF INDI NY US RT 245,000.00 100.00 245,000.00 219,205.46 0.00 -25,794.54 -10.53% 2,205.00 1.01% 0.17%00.9000% MAT 03/25/26 FIXEDRATE CD

89.16 0.22%
STOCKMAN BK MT US RT 245,000.00 100.00 245,000.00 225,364.42 0.00 -19,635.58 -8.01% 1,470.00 0.65% 0.18%00.6000% MAT 06/10/25 FIXEDRATE CD

91.90 0.22%
SYNCHRONY BANK UT US RT 245,000.00 100.00 245,000.00 233,454.06 0.00 -11,545.94 -4.71% 4,900.00 2.11% 0.18%02.0000% MAT 03/25/25 FIXEDRATE CD

94.59 0.23%
TEXAS EXCHANGE BK TX US RT 245,000.00 100.00 245,000.00 218,518.32 0.00 -26,481.68 -10.81% 1,470.00 0.67% 0.17%00.6000% MAT 10/23/25 FIXEDRATE CD

89.18 0.22%
THIRD FED S&L ASSN OH US RT 245,000.00 100.00 245,000.00 234,288.47 0.00 -10,711.53 -4.37% 4,777.50 2.05% 0.18%01.9500% MAT 11/25/24 FIXEDRATE CD

95.27 0.23%
TOYOTA FINL SVG BK NV US RT 245,000.00 100.00 245,000.00 218,459.25 0.00 -26,540.75 -10.83% 2,205.00 1.01% 0.17%00.9000% MAT 04/22/26 FIXEDRATE CD

88.92 0.22%
UBS BANK UT US RT 00.8500% 245,000.00 100.00 245,000.00 216,170.68 0.00 -28,829.32 -11.77% 2,082.50 0.96% 0.17%MAT 06/16/26 FIXED RATE CD

88.20 0.21%
UNIVERSITY OF IOWA IA US RT 245,000.00 100.00 245,000.00 244,707.41 0.00 -292.59 -0.12% 7,350.00 3.01% 0.19%03.0000% MAT 04/28/23 FIXEDRATE CD

99.63 0.24%
USALLIANCE FED CRE NY US RT 245,000.00 100.00 245,000.00 219,760.60 0.00 -25,239.40 -10.30% 1,225.00 0.56% 0.17%00.5000% MAT 09/29/25 FIXEDRATE CD

89.65 0.22%
VALLEY STRONG CRED CA US RT 240,000.00 100.00 240,000.00 234,144.20 0.00 -5,855.80 -2.44% 6,840.00 2.92% 0.18%02.8500% MAT 06/21/24 FIXEDRATE CD

97.48 0.23%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 11 of 31 Item #5. Page 14
Meeting Date: 2/28/2023 / Packet Page #: 27
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
VYSTAR CREDIT UNIO FL US RT 205,000.00 102.56 210,258.18 203,165.25 -13,559.07 -7,092.93 -3.37% 7,482.50 3.68% 0.16%03.6500% MAT 12/11/23 LICUSHARE CERTIFICATE

99.10 0.20%
WEBBANK UT US RT 00.3500% 245,000.00 100.00 245,000.00 231,528.36 0.00 -13,471.64 -5.50% 857.50 0.37% 0.18%MAT 05/28/24 FIXED RATE CD

94.44 0.23%
WORKERS CREDIT UNI MA US RT 245,000.00 0.00 0.00 245,494.16 0.00 0.00 0.00% 12,005.00 4.89% 0.19%04.9000% MAT 01/26/24 LICUSHARE CERTIFICATE 100.15 0.24%
Total US Fixed Income $18,917,462.78 $18,065,934.47 $-22,036.53 $-1,097,022.47 -5.80% $348,498.50 17.82% 1.93% 14.19% Government
FEDERAL FARM CREDIT BANK 2,000,000.00 100.00 2,000,000.00 1,879,042.22 0.00 -120,957.78 -6.05% 19,400.00 1.03% 1.48%00.970 % DUE 120924 DTD120921 FC 06092022

93.81 1.85%
FFCB BOND 00.210 % DUE 2,000,000.00 100.00 2,000,000.00 1,919,666.67 0.00 -80,333.33 -4.02% 4,200.00 0.22% 1.51%122123 DTD 122120 FC06212021

95.96 1.89%
FFCB BOND 00.440 % DUE 2,000,000.00 100.00 2,000,000.00 1,872,568.89 0.00 -127,431.11 -6.37% 8,800.00 0.47% 1.47%092324 DTD 092321 FC03232022

93.47 1.85%
FFCB BOND 00.600 % DUE 2,000,000.00 100.00 2,000,000.00 1,836,300.00 0.00 -163,700.00 -8.19% 12,000.00 0.65% 1.44%061625 DTD 061621 FC12162021

91.74 1.81%
FFCB BOND 00.600 % DUE 2,000,000.00 100.00 2,000,000.00 1,809,753.33 0.00 -190,246.67 -9.51% 12,000.00 0.66% 1.42%112425 DTD 112420 FC05242021

90.38 1.78%
FFCB BOND 00.610 % DUE 2,000,000.00 100.00 2,000,000.00 1,841,964.44 0.00 -158,035.56 -7.90% 12,200.00 0.66% 1.45%052325 DTD 082321 FC11232021

91.98 1.82%
FFCB BOND 00.660 % DUE 2,000,000.00 100.00 2,000,000.00 1,829,986.67 0.00 -170,013.33 -8.50% 13,200.00 0.72% 1.44%091525 DTD 091521 FC03152022

91.25 1.80%
FFCB BOND 00.680 % DUE 2,000,000.00 100.00 2,000,000.00 1,846,000.00 0.00 -154,000.00 -7.70% 13,600.00 0.74% 1.45%051925 DTD 051921 FC11192021

92.16 1.82%
FFCB BOND 00.710 % DUE 2,000,000.00 100.00 2,000,000.00 1,852,184.44 0.00 -147,815.56 -7.39% 14,200.00 0.77% 1.45%042125 DTD 042121 FC10212021

92.41 1.83%
FFCB BOND 01.840 % DUE 2,000,000.00 100.00 2,000,000.00 1,837,911.11 0.00 -162,088.89 -8.10% 36,800.00 2.00% 1.44%012627 DTD 012622 FC07262022

91.87 1.81%
FFCB NTS 00.940 % DUE 092826 2,000,000.00 100.00 2,000,000.00 1,792,703.33 0.00 -207,296.67 -10.36% 18,800.00 1.05% 1.41%DTD 092821 FC 03282022

89.31 1.77%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 12 of 31 Item #5. Page 15
Meeting Date: 2/28/2023 / Packet Page #: 28
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
FHLB BOND 00.625 % DUE 2,000,000.00 100.00 2,000,000.00 1,834,901.67 0.00 -165,098.33 -8.25% 12,500.00 0.68% 1.44%063025 DTD 063021 FC12302021

91.69 1.81%
FHLB BOND 01.050 % DUE 1,000,000.00 96.84 968,385.25 903,530.00 0.00 -64,855.25 -6.70% 10,500.00 1.17% 0.71%081326 DTD 081321 FC02132022

89.86 0.89%
FHLB BOND 01.780 % DUE 2,000,000.00 100.00 2,000,000.00 1,851,550.00 0.00 -148,450.00 -7.42% 35,600.00 1.94% 1.45%021027 DTD 021022 FC08102022

91.73 1.83%
FHLB BOND 02.010 % DUE 3,215,000.00 95.65 3,075,098.40 2,999,916.50 0.00 -75,181.90 -2.44% 64,621.50 2.17% 2.34%022527 DTD 022522 FC08252022

92.44 2.96%
FHLB BOND 05.400 % DUE 2,000,000.00 100.00 2,000,005.25 1,999,480.00 0.00 -525.25 -0.03% 108,000.00 5.40% 1.57%022428 DTD 022423 FC08242023

99.97 1.97%
FHLB BOND 05.450 % DUE 490,000.00 0.00 0.00 491,417.34 0.00 0.00 0.00% 26,705.00 5.47% 0.39%031627 DTD 121622 FC03162023

99.61 0.48%
FHLB BOND STEP-UP 00.750 % 2,000,000.00 100.00 2,000,000.00 1,820,450.00 0.00 -179,550.00 -8.98% 15,000.00 0.82% 1.43%DUE 063026 DTD 063021 FC12302021

90.96 1.80%
FHLB NTS 0.7500% DUE 063026 2,000,000.00 100.00 2,000,000.00 1,830,930.00 0.00 -169,070.00 -8.45% 15,000.00 0.82% 1.44%DTD 063021 FC 12302021

91.48 1.81%
FHLB NTS 0.7500% DUE 082626 2,000,000.00 100.00 2,000,000.00 1,804,618.33 0.00 -195,381.67 -9.77% 15,000.00 0.83% 1.42%DTD 082621 FC 02262022

89.91 1.78%
FHLB NTS 1.0500% DUE 033026 2,000,000.00 100.00 2,000,000.00 1,837,240.00 0.00 -162,760.00 -8.14% 21,000.00 1.15% 1.44%DTD 033021 FC 09302021

91.51 1.81%
FHLMC MED TERM NTS 00.500 1,000,000.00 99.85 998,500.00 911,961.11 0.00 -86,538.89 -8.67% 5,000.00 0.55% 0.72%% DUE 072325 DTD 072320 FC01232021

91.19 0.90%
FHLMC MED TERM NTS 00.730 2,000,000.00 100.00 2,000,000.00 1,846,735.00 0.00 -153,265.00 -7.66% 14,600.00 0.79% 1.45%% DUE 052825 DTD 052820 FC11282020

92.21 1.82%
FHLMC MED TERM NTS 03.050 2,000,000.00 100.00 2,000,000.00 1,959,751.67 0.00 -40,248.33 -2.01% 61,000.00 3.12% 1.54%% DUE 062824 DTD 062822 FC12282022

97.71 1.93%
FHLMC MED TERM NTS 05.100 1,000,000.00 0.00 0.00 998,930.00 0.00 0.00 0.00% 51,000.00 5.11% 0.78%% DUE 012728 DTD 013023 FC07272023

99.89 0.99%
FHLMC MED TERM NTS 05.300 1,175,000.00 0.00 0.00 1,176,385.19 0.00 0.00 0.00% 62,275.00 5.30% 0.92%% DUE 012726 DTD 012723 FC07272023 100.06 1.16%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 13 of 31 Item #5. Page 16
Meeting Date: 2/28/2023 / Packet Page #: 29
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
FNMA NTS 00.500 % DUE 1,000,000.00 100.00 999,950.00 913,319.44 0.00 -86,630.56 -8.66% 5,000.00 0.55% 0.72%081425 DTD 081420 FC02142021

91.10 0.90%
FNMA NTS 00.540 % DUE 2,000,000.00 100.00 2,000,000.00 1,815,940.00 0.00 -184,060.00 -9.20% 10,800.00 0.60% 1.43%102725 DTD 102720 FC04272021

90.66 1.79%
FNMA NTS 00.560 % DUE 2,000,000.00 100.00 2,000,000.00 1,808,682.22 0.00 -191,317.78 -9.57% 11,200.00 0.62% 1.42%111725 DTD 111720 FC05172021

90.32 1.78%
FNMA NTS 04.125 % DUE 988,000.00 99.59 983,948.13 990,625.61 0.00 6,677.48 0.68% 40,755.00 4.19% 0.78%082825 DTD 083022 FC02282023

98.55 0.98%
INTL FIN CORP NTS 00.500 % 2,000,000.00 100.00 2,000,000.00 1,827,331.11 0.00 -172,668.89 -8.63% 10,000.00 0.55% 1.43%DUE 051526 DTD 052821 FC11152021

91.26 1.80%
US TSY NOTE 01.125 % DUE 1,000,000.00 98.21 982,052.13 910,559.12 0.00 -71,493.01 -7.28% 11,250.00 1.24% 0.72%10/31/26 DTD 10/31/21 FC04/30/22

90.77 0.90%
US TSY NOTE 01.750 % DUE 1,500,000.00 97.67 1,465,036.50 1,433,982.93 0.00 -31,053.57 -2.12% 26,250.00 1.83% 1.13%12/31/24 DTD 12/31/19 FC06/30/20

95.45 1.41%
US TSY NOTE 02.375 % DUE 1,000,000.00 99.71 997,067.75 979,536.93 0.00 -17,530.82 -1.76% 23,750.00 2.45% 0.77%08/15/24 DTD 08/15/14 FC02/15/15

96.86 0.97%
Total Government $56,470,043.41 $55,265,855.27 $0.00 $-3,870,920.66 -6.85% $822,006.50 54.50% 1.49% 43.40% Municipals
SULPHUR SPRINGS CAL UNI TAX 250,000.00 0.00 0.00 255,964.11 0.00 0.00 0.00% 12,872.50 5.09% 0.20%SR F BE/R/ 5.149 090124DTD 110322 101.13 0.25%
Total Municipals $0.00 $255,964.11 $0.00 $0.00 0.00% $12,872.50 5.09% 0.25% 0.20%Corporate IG Credit AMAZON COM INC NTS B/E 1,000,000.00 100.23 1,002,278.21 922,338.90 -2,544.47 -79,939.32 -7.98% 8,000.00 0.87% 0.73%00.800% 060325 DTD060320CALL@MW+10BP

92.11 0.91%
CATERPILLAR FINL SERVICE 2,026,000.00 101.70 2,060,432.38 1,899,782.45 -36,012.54 -160,649.93 -7.80% 29,377.00 1.55% 1.49%01.450% 051525 DTD051520FC111520 CALL@MW+20BP

93.46 1.87%
CHARLES SCHWAB CORP NTS 2,000,000.00 99.49 1,989,860.00 1,795,420.00 0.00 -194,440.00 -9.77% 18,000.00 1.01% 1.41%00.900% 031126 DTD121120FC031121 CALL@MW+10BP

89.42 1.77%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 14 of 31 Item #5. Page 17
Meeting Date: 2/28/2023 / Packet Page #: 30
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
COMCAST CORP NEW B/E 1,000,000.00 106.55 1,065,451.35 987,092.50 -53,689.37 -78,358.85 -7.35% 33,750.00 3.47% 0.78%03.375% 081525 DTD052715FC081515 CALL@MW+20BP

97.15 0.97%
E I DU PONT DE NEMOURS 2,141,000.00 101.83 2,180,075.88 1,998,656.81 -26,717.96 -181,419.07 -8.32% 36,397.00 1.82% 1.57%01.700% 071525 DTD051520FC011521 CALL@MW+25BP

93.28 1.97%
HONEYWELL INTL NTS B/E 1,122,000.00 101.91 1,143,470.75 1,095,773.87 -37,573.53 -47,696.88 -4.17% 25,806.00 2.38% 0.86%02.300% 081524 DTD080819CALL@MW+10BP

96.60 1.08%
IBM CORP NTS B/E 03.000% 1,664,000.00 102.80 1,710,587.42 1,635,983.79 -92,239.98 -74,603.63 -4.36% 49,920.00 3.07% 1.28%051524 DTD051519 FC111519CALL@MW+15BP

97.68 1.61%
INTEL CORP NTS B/E 03.400% 1,054,000.00 106.06 1,117,903.94 1,041,373.08 -69,783.02 -76,530.86 -6.85% 35,836.00 3.48% 0.82%032525 DTD032520CALL@MW+45BP

97.61 1.03%
JOHN DEERE CAPITAL CORP 1,124,000.00 102.95 1,157,132.83 1,073,737.84 -35,883.02 -83,394.99 -7.21% 23,042.00 2.15% 0.84%02.050% 010925 DTD010920FC070920 NTS B/E

95.40 1.06%
JOHN DEERE CPTL CORP 2,000,000.00 100.12 2,002,335.70 1,799,642.22 -1,566.47 -202,693.48 -10.12% 14,000.00 0.78% 1.41%00.700% 011526 DTD010721FC071521 MED TERM NTS

89.95 1.77%
JPMORGAN CHASE & CO 1,200,000.00 100.00 1,200,000.00 1,054,877.33 0.00 -145,122.67 -12.09% 9,600.00 0.91% 0.83%00.800% 022626 DTD022621FC082621 MED TERM NTS

87.56 1.04%
JPMORGAN CHASE & CO B/E 1,017,000.00 104.00 1,057,706.26 988,823.45 -52,202.47 -68,882.81 -6.51% 31,781.25 3.22% 0.78%03.125% 012325 DTD012315FC072315

97.16 0.98%
MASTERCARD INC NTS B/E 2,000,000.00 101.80 2,036,046.53 1,916,384.44 -46,640.71 -119,662.09 -5.88% 40,000.00 2.11% 1.50%02.000% 030325 DTD120319FC030320 CALL@MW+10BP

95.00 1.89%
MICROSOFT CORP B/E 02.700% 1,000,000.00 104.33 1,043,327.24 983,505.00 -51,101.55 -59,822.24 -5.73% 27,000.00 2.78% 0.77%021225 DTD021215 FC081215CALL@MW+12.5BP

97.08 0.97%
MORGAN STANLEY FIN LLC 2,000,000.00 100.00 2,000,000.00 1,683,143.33 0.00 -316,856.67 -15.84% 21,000.00 1.25% 1.32%01.050% 082726 DTD082721FC022722 MED TERM NTS

83.71 1.66%
TARGET CORP NTS B/E 02.250% 2,000,000.00 103.02 2,060,476.13 1,918,830.00 -71,899.20 -141,646.13 -6.87% 45,000.00 2.36% 1.51%041525 DTD033120 FC101520CALL@MW+30BP

95.28 1.89%
TOYOTA MOTOR CRDT CORP 2,000,000.00 99.45 1,988,920.00 1,879,691.67 0.00 -109,228.33 -5.49% 12,500.00 0.67% 1.48%00.625% 091324 DTD091321FC031322 NTS B/E

93.75 1.85%
(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 15 of 31 Item #5. Page 18
Meeting Date: 2/28/2023 / Packet Page #: 31
Consolidated report prepared for City of Glendora
Portfolio holdings - as of January 31, 2023 (continued) Unrealized
gain/loss ($)
Unrealized
gain/loss
Quantity (%)
Current
Cost basis ($) yield (%)
Est. annual
income ($)
Purchase
price ($) /
Avg Price Market value ($)
Amort/Accr.($)
Fixed Income as of 01/31/2023
Price on
01/31/2023
($)
% of
Fixed
Income
% of
Portfolio
US
TRUIST BANK NTS B/E 02.150% 1,386,000.00 101.50 1,406,763.28 1,330,441.80 -31,616.78 -76,321.48 -5.43% 29,799.00 2.25% 1.04%120624 DTD120619 FC060620

95.66 1.31%
UNITED HEALTH GROUP INC 2,000,000.00 100.16 2,003,169.48 1,813,115.56 -1,593.14 -190,053.92 -9.49% 23,000.00 1.27% 1.42%01.150% 051526 DTD051921FC111521 CALL@MW+07.50BP

90.41 1.79%
Total Corporate IG Credit $30,225,937.38 $27,818,614.04 $-611,064.21 $-2,407,323.34 -7.96% $513,808.25 27.43% 1.85% 21.84%Total US $105,613,443.57 $101,406,367.89 $-633,100.74 $-7,375,266.47 -6.98% $1,697,185.75 100.00 1.67% 79.63% Total Fixed Income $105,613,443.57 $101,406,367.89 $-633,100.74 $-7,375,266.47 -6.98% $1,697,185.75 100.00 1.67% 79.63% Total Portfolio $130,724,345.19 $127,348,011.12 $-7,375,266.47 -5.64% $1,731,910.75 1.36% 100% 100% Unrealized
gain/loss
(%)
Unrealized
gain/loss ($)
% of
asset
class
Est. annual
Cost basis ($) income ($)
Current
Market value ($) yield (%)
% of
Portfolio
Total accrued interest (included in market values): $345,565.16(1) Assets held at other financial institutions are included in this report. We have not verified, and are not responsible for, the accuracy or completeness of this information.Report created on: February 01, 2023 Page 16 of 31 Item #5. Page 19
Meeting Date: 2/28/2023 / Packet Page #: 32
Bond holdings
Consolidated report prepared for City of Glendora
as of January 31, 2023Summary of bond holdingsMaturityYear Yield to
maturity (%)
Yield to
worst (%)
Unrealized
Issues gain/loss ($) Mkt. value ($)
Est. annual
income ($)
Adjusted
cost basis ($)
Modified
duration
Current
Quantity yield (%) % of bond portfolio maturing
2023 16 5,635,000 109,682.50 1.98% 4.66 % 4.66 % 0.52 5,640,258.18 -109,740.48 5,541,585.512024 29 19,549,000 374,555.50 2.00% 4.63 % 4.63 % 1.52 19,099,920.91 -371,537.75 18,807,197.472025 51 44,073,000 556,338.75 1.36% 4.42 % 4.42 % 2.30 44,486,449.88 -3,572,261.46 41,049,810.812026 26 27,315,000 304,850.00 1.24% 4.68 % 4.66 % 2.99 26,085,802.56 -1,451,264.26 24,701,509.622027 9 8,930,000 192,759.00 2.34% 4.21 % 4.21 % 3.80 8,301,006.79 -46,241.64 8,307,854.482028 2 3,000,000 159,000.00 5.30% 1.72 % 1.72 % 4.83 2,000,005.25 998,404.75 2,998,410.002029 0 0 NA NA NA2030 0 0 NA NA NA2031 0 0 NA NA NA2032 0 0 NA NA NA2033 0 0 NA NA NA2034 0 0 NA NA NA2035 0 0 NA NA NA2036 0 0 NA NA NA2037 0 0 NA NA NA2038 0 0 NA NA NA2039 0 0 NA NA NA2040 0 0 NA NA NA2041 0 0 NA NA NA2042 0 0 NA NA NA2043 0 0 NA NA NA2044 0 0 NA NA NA2045 0 0 NA NA NA2046 0 0 NA NA NA2047 0 0 NA NA NA2048 0 0 NA NA NA2049 0 0 NA NA NA2050 0 0 NA NA NA2051 0 0 NA NA NA2052 0 0 NA NA NA2052 + 0 0 NA NA NAOther 0 0 NA NA NATotal 133 108,502,000 $1,697,185.75 1.68% 4.42 % 4.41 % 2.37 $105,613,443.57 $-4,552,640.84 $101,406,367.89Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 17 of 31 Item #5. Page 20
Meeting Date: 2/28/2023 / Packet Page #: 33
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Mkt. value ($)/
Accr. interest ($)
Adjusted
cost basis ($)/
Unreal. g/l ($)
Call date/
Coupon Call price ($)
Modified
duration
YTM (%)/
YTW (%)
Est. annual
income ($)/
Quantity Curr. yield (%)
Effective
maturity
% of
bond
port.

Market
price ($)
Details of bond holdings

4.42%4.41%
08/31/2025 NA 2.37 $105,613,443. NA $101,060,802.73
$-4,552,640.84
108,502,00

1.68% $345,565.16

1.60% $1,697,185.75 100%
$101,406,367.89
Total Bond PortfolioMaturing 2023
Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 245,000.00 99.973
445.03

2.55%

2.55% -66.15
02/06/2023 0.02 244,933.85 0.24%

4.19%
MECHANICS COOPERAT MA US RT 6,247.50 4.19%02.5500% MAT 02/06/23 FIXEDRATE CD /MA CD
245,000 245,000.00 99.870

52.36 2.60%

2.60% -318.50
02/28/2023 0.08 244,681.50 0.24%

4.30%
GOLD COAST BANK IL US RT 6,370.00 4.30%02.6000% MAT 02/28/23 FIXEDRATE CD /IL CD
245,000 245,000.00 99.759
2,372.14

2.85%

2.86% -590.45
03/29/2023 0.16 244,409.55 0.24%

4.36%
CITIBANK NA SD US RT 02.8500% 6,982.50 4.36%MAT 03/29/23 FIXED RATE CD /SD CD
245,000 245,000.00 99.674
2,079.14

2.95%

2.96% -798.70
04/18/2023 0.21 244,201.30 0.24%

4.47%
GOLDMAN SACHS BANK NY US RT 7,227.50 4.47%02.9500% MAT 04/18/23 FIXEDRATE CD /NY CD
245,000 245,000.00 99.622
203.05

2.75%

2.76% -926.10
04/20/2023 0.21 244,073.90 0.24%

4.51%
ANN ARBOR ST BK MI US RT 6,737.50 4.51%02.7500% MAT 04/20/23 FIXEDRATE CD /MI CD
245,000 245,000.00 99.579

73.84 2.75%

2.76% -1,031.45
04/27/2023 0.23 243,968.55 0.24%

4.55%
SPRING BK NY US RT 02.7500% 6,737.50 4.55%MAT 04/27/23 FIXED RATE CD /NY CD
245,000 245,000.00 99.634
604.11

3.00%

3.01% -896.70
04/28/2023 0.24 244,103.30 0.24%

4.55%
UNIVERSITY OF IOWA IA US RT 7,350.00 4.55%03.0000% MAT 04/28/23 FIXEDRATE CD /IA CD
245,000 245,000.00 100.018
833.67

4.60%

4.60% 44.10
05/04/2023 0.25 245,044.10 0.24%

4.53%
MEMBERSOURCE CR UN TX US RT 11,270.00 4.53%04.6000% MAT 05/04/23 CREDITUNION SHARE CERT /TX CD
245,000 245,000.00 99.540
261.78

3.00%

3.01% -1,127.00
05/18/2023 0.29 243,873.00 0.24%

4.58%
CELTIC BK UT US RT 03.0000% 7,350.00 4.58%MAT 05/18/23 FIXED RATE CD /UT CD
245,000 245,000.00 99.540
124.85

3.10%

3.11% -1,127.00
05/25/2023 0.31 243,873.00 0.24%

4.59%
COMMERCIAL BK TN US RT 7,595.00 4.59%03.1000% MAT 05/25/23 FIXEDRATE CD /TN CD
245,000 245,000.00 99.426

42.96 3.20%

3.22% -1,406.30
06/29/2023 0.40 243,593.70 0.24%

4.63%
PRIME ALLIANCE BK UT US RT 7,840.00 4.63%03.2000% MAT 06/29/23 FIXEDRATE CD /UT CD
245,000 245,000.00 99.119
2,768.84

3.30%

3.33% -2,158.45
09/28/2023 0.64 242,841.55 0.24%

4.66%
NEIGHBORS FED CRED LA US RT 8,085.00 4.66%03.3000% MAT 09/28/23 FIXEDRATE CD /LA CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 18 of 31 Item #5. Page 21
Meeting Date: 2/28/2023 / Packet Page #: 34
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2023 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 245,000.00 97.758

0.00 1.65%

1.69% -5,492.90
10/31/2023 NA 239,507.10 0.24%
NA
MERRICK BK UT US RT 01.6500% 4,042.50 NAMAT 10/31/23 FIXED RATE CD /UT CD
245,000 245,000.00 97.579
718.89

1.70%

1.74% -5,931.45
11/29/2023 0.81 239,068.55 0.24%

4.71%
BAY ST SVGS BK MA US RT 4,165.00 4.71%01.7000% MAT 11/29/23 FIXEDRATE CD /MA CD
205,000 210,258.18 99.095

20.50 3.65%

3.68% -7,113.43
12/11/2023 0.84 203,144.75 0.20%

4.73%
VYSTAR CREDIT UNIO FL US RT 7,482.50 4.73%03.6500% MAT 12/11/23 LICUSHARE CERTIFICATE /FL CD
2,000,000 2,000,000.00 95.960
466.67

0.21%

0.22% -80,800.00
12/21/2023 0.87 1,919,200.00 1.90%

4.91%
4,200.00 4.91%

NR/NR/NR
FFCB BOND 00.210 % DUE 122123 Aaa/AAA/AA+DTD 122120 FC 06212021 Total 2023 5,635,000 1.97% 08/18/2023 $109,682.50

1.98%

4.66%4.66%

0.52 $5,640,258.18
$-109,740.48
$5,530,517.70
$11,067.81

5.47%
Maturing 2024
Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 0.00 100.148
131.56

4.90%

4.89% 245,362.60
01/26/2024 0.96 245,362.60 0.24%

4.75%
WORKERS CREDIT UNI MA US RT 12,005.00 4.75%04.9000% MAT 01/26/24 LICUSHARE CERTIFICATE /MA CD
245,000 245,000.00 98.107
3,290.38

2.85%

2.90% -4,637.85
02/12/2024 0.99 240,362.15 0.24%

4.75%
HOME SAVINGS BANK UT US RT 6,982.50 4.75%02.8500% MAT 02/12/24 FIXEDRATE CD /UT CD
245,000 245,000.00 98.075
306.08

2.85%

2.91% -4,716.25
02/15/2024 1.02 240,283.75 0.24%

4.75%
BANK OF NEW ENGLAN NH US RT 6,982.50 4.75%02.8500% MAT 02/15/24 FIXEDRATE CD /NH CD
245,000 245,000.00 98.047
210.43

2.85%

2.91% -4,784.85
02/21/2024 1.04 240,215.15 0.24%

4.75%
FIRST N/B MCGREG TX US RT 6,982.50 4.75%02.8500% MAT 02/21/24 FIXEDRATE CD /TX CD
245,000 245,000.00 97.026
1,521.01

2.20%

2.27% -7,286.30
04/17/2024 1.17 237,713.70 0.24%

4.75%
BEAL BANK - PLANO TX US RT 5,390.00 4.75%02.2000% MAT 04/17/24 FIXEDRATE CD /TX CD
1,664,000 1,710,587.42 97.683
10,538.67

3.00%

3.07% -85,142.30
05/15/2024 1.24 1,625,445.12 1.61%

4.87%
49,920.00 4.87%

NR/NR/NR
IBM CORP NTS B/E 03.000% A3/WD/A051524 DTD051519 FC111519CALL@MW+15BP 245,000 245,000.00 94.289

0.00 0.30%

0.32% -13,991.95
05/28/2024 1.31 231,008.05 0.23%

4.77%
CONNEXUS CREDIT UN WI US RT 735.00 4.77%00.3000% MAT 05/28/24 CREDITUNION SHARE CERT /WI CD
245,000 245,000.00 94.440
150.36

0.35%

0.37% -13,622.00
05/28/2024 02/28/2023 1.29 231,378.00 0.23%

4.74%4.74%
100.00
WEBBANK UT US RT 00.3500% 857.50MAT 05/28/24 FIXED RATE CD /UT CD
240,000 240,000.00 97.482
187.40

2.85%

2.92% -6,043.20
06/21/2024 02/21/2023 1.35 233,956.80 0.23%

4.73%4.73%
100.00
VALLEY STRONG CRED CA US RT 6,840.0002.8500% MAT 06/21/24 FIXEDRATE CD /CA CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 19 of 31 Item #5. Page 22
Meeting Date: 2/28/2023 / Packet Page #: 35
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2024 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 245,000.00 96.658
2,763.80

2.25%

2.33% -8,187.90
06/28/2024 1.36 236,812.10 0.23%

4.73%
COMMUNITYWIDE FED IN US RT 5,512.50 4.73%02.2500% MAT 06/28/24 FIXEDRATE CD /IN CD
2,000,000 2,000,000.00 97.708
5,591.67

3.05%

3.12% -45,840.00
06/28/2024 03/28/2023 1.35 1,954,160.00 1.93%

4.75%4.75%
100.00
61,000.00

NR/NR/NR
FHLMC MED TERM NTS 03.050 % Aaa/AAA/AA+DUE 062824 DTD 062822 FC12282022 245,000 245,000.00 97.999
719.90

3.25%

3.32% -4,902.45
07/01/2024 1.36 240,097.55 0.24%

4.72%
OCEANFIRST BK NA NJ US RT 7,962.50 4.72%03.2500% MAT 07/01/24 FIXEDRATE CD /NJ CD
245,000 245,000.00 98.027
4,070.02

3.35%

3.42% -4,833.85
08/05/2024 1.43 240,166.15 0.24%

4.72%
SALLIE MAE BANK UT US RT 8,207.50 4.72%03.3500% MAT 08/05/24 FIXEDRATE CD /UT CD
1,122,000 1,143,470.75 96.602
11,899.43

2.30%

2.38% -59,596.31
08/15/2024 07/15/2024 1.47 1,083,874.44 1.07%

4.61%4.61%
100.00
25,806.00

NR/NR/NR
HONEYWELL INTL NTS B/E 02.300% A2/A/A081524 DTD080819CALL@MW+10BP 1,000,000 997,067.75 96.863
10,906.93

2.38%

2.45% -28,437.75
08/15/2024 1.47 968,630.00 0.96%

4.50%
23,750.00 4.50%

NR/NR/NR
US TSY NOTE 02.375 % DUE Aaa/AAA/NR08/15/24 DTD 08/15/14 FC02/15/15 245,000 245,000.00 95.962
2,174.79

2.00%

2.08% -9,893.10
08/22/2024 1.49 235,106.90 0.23%

4.72%
MORGAN STANLEY PRV NY US RT 4,900.00 4.72%02.0000% MAT 08/22/24 FIXEDRATE CD /NY CD
245,000 245,000.00 95.643

0.00 1.85%

1.93% -10,674.65
08/30/2024 1.55 234,325.35 0.23%

4.72%
FIRST NATL BK KS US RT 01.8500% 4,532.50 4.72%MAT 08/30/24 FIXED RATE CD /KS CD
245,000 245,000.00 95.567

0.00 1.80%

1.88% -10,860.85
08/30/2024 1.55 234,139.15 0.23%

4.72%
FIRST ST BK AR US RT 01.8000% 4,410.00 4.72%MAT 08/30/24 FIXED RATE CD /AR CD
250,000 0.00 101.127
3,146.61

5.15%

5.09% 252,817.50
09/01/2024 1.48 252,817.50 0.25%

4.40%
12,872.50 4.40%

NR/NR/NR
SULPHUR SPRINGS CAL UNI TAX SR NR/NR/AAF BE/R/ 5.149 090124 DTD110322 /CA 2,000,000 1,988,920.00 93.745
4,791.67

0.63%

0.67% -114,020.00
09/13/2024 1.57 1,874,900.00 1.86%

4.69%
12,500.00 4.69%

NR/NR/NR
TOYOTA MOTOR CRDT CORP A1/A+/A+00.625% 091324 DTD091321FC031322 NTS B/E 2,000,000 2,000,000.00 93.472
3,128.89

0.44%

0.47% -130,560.00
09/23/2024 1.60 1,869,440.00 1.85%

4.61%
8,800.00 4.61%

NR/NR/NR
FFCB BOND 00.440 % DUE 092324 Aaa/AAA/AA+DTD 092321 FC 03232022 248,000 254,075.21 95.769
1,766.58

2.00%

2.09% -16,568.09
09/23/2024 1.58 237,507.12 0.24%

4.70%
MONEY ONE FED CRED MD US RT 4,960.00 4.70%02.0000% MAT 09/23/24 FIXEDRATE CD /MD CD
219,000 219,000.00 94.970

0.00 1.70%

1.79% -11,015.70
10/31/2024 NA 207,984.30 0.21%
NA
CITIZENS ST BK CLA WI US RT 3,723.00 NA01.7000% MAT 10/31/24 FIXEDRATE CD /WI CD
245,000 245,000.00 95.131
1,014.90

1.80%

1.89% -11,929.05
11/08/2024 1.71 233,070.95 0.23%

4.69%
RAYMOND JAMES BK N FL US RT 4,410.00 4.69%01.8000% MAT 11/08/24 FIXEDRATE CD /FL CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 20 of 31 Item #5. Page 23
Meeting Date: 2/28/2023 / Packet Page #: 36
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2024 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 245,000.00 95.270
876.97

1.95%

2.05% -11,588.50
11/25/2024 1.75 233,411.50 0.23%

4.69%
THIRD FED S&L ASSN OH US RT 4,777.50 4.69%01.9500% MAT 11/25/24 FIXEDRATE CD /OH CD
245,000 245,000.00 94.837

23.49 1.75%

1.85% -12,649.35
11/29/2024 1.79 232,350.65 0.23%

4.70%
MCHENRY SVGS BK IL US RT 4,287.50 4.70%01.7500% MAT 11/29/24 FIXEDRATE CD /IL CD
1,386,000 1,406,763.28 95.663
4,552.62

2.15%

2.25% -80,874.10
12/06/2024 11/06/2024 1.77 1,325,889.18 1.31%

4.63%4.63%
100.00
29,799.00

NR/NR/NR
TRUIST BANK NTS B/E 02.150% A2/A+/A120624 DTD120619 FC060620 2,000,000 2,000,000.00 93.812
2,802.22

0.97%

1.03% -123,760.00
12/09/2024 1.80 1,876,240.00 1.86%

4.48%
19,400.00 4.48%

NR/NR/NR
FEDERAL FARM CREDIT BANK Aaa/AAA/AA+00.970 % DUE 120924 DTD120921 FC 06092022 1,500,000 1,465,036.50 95.449
2,247.93

1.75%

1.83% -33,301.50
12/31/2024 1.85 1,431,735.00 1.42%

4.25%
26,250.00 4.25%

NR/NR/NR
US TSY NOTE 01.750 % DUE NR/AAA/NR12/31/24 DTD 12/31/19 FC06/30/20 Total 2024 19,549,000 1.94% 08/30/2024 $374,555.50

2.00%

4.63%4.63%

1.52 $19,099,920.9
$-371,537.75
$18,728,383.16
$78,814.31

18.53%
Maturing 2025
Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
1,124,000 1,157,132.83 95.403
1,408.12

2.05%

2.15% -84,803.11
01/09/2025 1.87 1,072,329.72 1.06%

4.55%
23,042.00 4.55%

NR/NR/NR
JOHN DEERE CAPITAL CORP A2/A/A02.050% 010925 DTD010920FC070920 NTS B/E 1,017,000 1,057,706.26 97.160
706.25

3.13%

3.22% -69,589.06
01/23/2025 10/23/2024 1.89 988,117.20 0.98%

4.64%4.64%
100.00
31,781.25

NR/NR/NR
JPMORGAN CHASE & CO B/E A1/AA-/A03.125% 012325 DTD012315FC072315 1,000,000 1,043,327.24 97.083
12,675.00

2.70%

2.78% -72,497.24
02/12/2025 11/12/2024 1.92 970,830.00 0.96%

4.21%4.21%
100.00
27,000.00

NR/NR/NR
MICROSOFT CORP B/E 02.700% Aaa/WD/AAA021225 DTD021215 FC081215CALL@MW+12.5BP 245,000 245,000.00 93.920

42.96 1.60%

1.70% -14,896.00
02/27/2025 2.03 230,104.00 0.23%

4.68%
BELL ST B&T ND US RT 01.6000% 3,920.00 4.68%MAT 02/27/25 FIXED RATE CD /ND CD
245,000 245,000.00 94.018

44.30 1.65%

1.75% -14,655.90
02/27/2025 2.03 230,344.10 0.23%

4.68%
CITADEL FED CREDIT PA US RT 4,042.50 4.68%01.6500% MAT 02/27/25 CREDITUNION SHARE CERT /PA CD
2,000,000 2,036,046.53 94.997
16,444.44

2.00%

2.11% -136,106.53
03/03/2025 02/03/2025 1.99 1,899,940.00 1.88%

4.54%4.54%
100.00
40,000.00

NR/NR/NR
MASTERCARD INC NTS B/E Aa3/NR/A+02.000% 030325 DTD120319FC030320 CALL@MW+10BP 245,000 245,221.00 94.330
1,800.25

1.80%

1.91% -14,112.50
03/04/2025 2.00 231,108.50 0.23%

4.68%
BMW BANK NORTH AME UT US RT 4,410.00 4.68%01.8000% MAT 03/04/25 FIXEDRATE CD /UT CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 21 of 31 Item #5. Page 24
Meeting Date: 2/28/2023 / Packet Page #: 37
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2025 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 245,000.00 92.536

80.55 1.00%

1.08% -18,286.80
03/19/2025 2.10 226,713.20 0.22%

4.69%
SOMERSET TRUST CO PA US RT 2,450.00 4.69%01.0000% MAT 03/19/25 FIXEDRATE CD /PA CD
1,054,000 1,117,903.94 97.612
12,542.60

3.40%

3.48% -89,073.46
03/25/2025 02/25/2025 2.02 1,028,830.48 1.02%

4.58%4.58%
100.00
35,836.00

NR/NR/NR
INTEL CORP NTS B/E 03.400% A1/A+/A+032525 DTD032520CALL@MW+45BP 245,000 245,000.00 94.586
1,718.36

2.00%

2.11% -13,264.30
03/25/2025 2.05 231,735.70 0.23%

4.68%
SYNCHRONY BANK UT US RT 4,900.00 4.68%02.0000% MAT 03/25/25 FIXEDRATE CD /UT CD
245,000 245,000.00 92.668

29.53 1.10%

1.19% -17,963.40
03/27/2025 2.12 227,036.60 0.22%

4.69%
SAN FRANCISCO FED CA US RT 2,695.00 4.69%01.1000% MAT 03/27/25 LICUSHARE CERTIFICATE /CA CD
245,000 245,000.00 92.929
139.62

1.30%

1.40% -17,323.95
04/15/2025 2.16 227,676.05 0.23%

4.68%
HORIZON BK NE US RT 01.3000% 3,185.00 4.68%MAT 04/15/25 FIXED RATE CD /NE CD
2,000,000 2,060,476.13 95.279
13,250.00

2.25%

2.36% -154,896.13
04/15/2025 03/15/2025 2.10 1,905,580.00 1.89%

4.52%4.52%
100.00
45,000.00

NR/NR/NR
TARGET CORP NTS B/E 02.250% A2/A/A041525 DTD033120 FC101520CALL@MW+30BP 245,000 245,000.00 93.096
969.60

1.35%

1.45% -16,914.80
04/16/2025 2.12 228,085.20 0.23%

4.68%
PACIFIC WSTN BK CA US RT 3,307.50 4.68%01.3500% MAT 04/16/25 FIXEDRATE CD /CA CD
2,000,000 2,000,000.00 92.412
3,944.44

0.71%

0.77% -151,760.00
04/21/2025 2.16 1,848,240.00 1.83%

4.33%
14,200.00 4.33%

NR/NR/NR
FFCB BOND 00.710 % DUE 042125 Aaa/AAA/AA+DTD 042121 FC 10212021 245,000 245,000.00 92.245
624.25

1.00%

1.08% -18,999.75
04/30/2025 2.17 226,000.25 0.22%

4.68%
CENTERSTATE BK NA FL US RT 2,450.00 4.68%01.0000% MAT 04/30/25 FIXEDRATE CD /FL CD
245,000 245,000.00 92.350
655.46

1.05%

1.14% -18,742.50
04/30/2025 2.17 226,257.50 0.22%

4.68%
FLAGSTAR BANK, FSB MI US RT 2,572.50 4.68%01.0500% MAT 04/30/25 FIXEDRATE CD /MI CD
245,000 245,000.00 92.592

8.05 1.20%

1.30% -18,149.60
04/30/2025 2.20 226,850.40 0.22%

4.68%
PACIFIC CREST SVGS WA US RT 2,940.00 4.68%01.2000% MAT 04/30/25 FIXEDRATE CD /WA CD
245,000 245,000.00 91.616

96.66 0.80%

0.87% -20,540.80
05/13/2025 2.25 224,459.20 0.22%

4.69%
SAVOY BK NY US RT 00.8000% 1,960.00 4.69%MAT 05/13/25 FIXED RATE CD /NY CD
2,026,000 2,060,432.38 93.464
6,201.81

1.45%

1.55% -166,851.74
05/15/2025 2.20 1,893,580.64 1.87%

4.49%
29,377.00 4.49%

NR/NR/NR
CATERPILLAR FINL SERVICE A2/A/A01.450% 051525 DTD051520FC111520 CALL@MW+20BP 245,000 245,000.00 91.597

85.92 0.80%

0.87% -20,587.35
05/15/2025 2.25 224,412.65 0.22%

4.68%
ENCORE BANK AR US RT 00.8000% 1,960.00 4.68%MAT 05/15/25 FIXED RATE CD /AR CD
2,000,000 2,000,000.00 92.164
2,720.00

0.68%

0.74% -156,720.00
05/19/2025 2.23 1,843,280.00 1.82%

4.29%
13,600.00 4.29%

NR/NR/NR
FFCB BOND 00.680 % DUE 051925 Aaa/AAA/AA+DTD 051921 FC 11192021 2,000,000 2,000,000.00 91.983
2,304.44

0.61%

0.66% -160,340.00
05/23/2025 2.25 1,839,660.00 1.82%

4.29%
12,200.00 4.29%

NR/NR/NR
FFCB BOND 00.610 % DUE 052325 Aaa/AAA/AA+DTD 082321 FC 11232021Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 22 of 31 Item #5. Page 25
Meeting Date: 2/28/2023 / Packet Page #: 38
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2025 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
2,000,000 2,000,000.00 92.209
2,555.00

0.73%

0.79% -155,820.00
05/28/2025 02/28/2023 2.26 1,844,180.00 1.82%

4.29%4.29%
100.00
14,600.00

NR/NR/NR
FHLMC MED TERM NTS 00.730 % Aaa/AAA/NRDUE 052825 DTD 052820 FC11282020 1,000,000 1,002,278.21 92.105
1,288.89

0.80%

0.87% -81,228.21
06/03/2025 05/03/2025 2.27 921,050.00 0.91%

4.39%4.39%
100.00
8,000.00

NR/NR/NR
AMAZON COM INC NTS B/E A1/AA-/AA00.800% 060325 DTD060320CALL@MW+10BP 245,000 245,000.00 91.900
209.42

0.60%

0.65% -19,845.00
06/10/2025 2.29 225,155.00 0.22%

4.25%
STOCKMAN BK MT US RT 1,470.00 4.25%00.6000% MAT 06/10/25 FIXEDRATE CD /MT CD
2,000,000 2,000,000.00 91.740
1,500.00

0.60%

0.65% -165,200.00
06/16/2025 2.31 1,834,800.00 1.82%

4.30%
12,000.00 4.30%

NR/NR/NR
FFCB BOND 00.600 % DUE 061625 Aaa/AAA/AA+DTD 061621 FC 12162021 245,000 245,000.00 91.164

52.36 0.65%

0.71% -21,648.20
06/19/2025 2.35 223,351.80 0.22%

4.57%
ENERBANK UT US RT 00.6500% 1,592.50 4.57%MAT 06/19/25 FIXED RATE CD /UT CD
245,000 245,000.00 91.161

48.33 0.60%

0.66% -21,655.55
06/19/2025 2.35 223,344.45 0.22%

4.52%
MORTON CMNTY BK IL US RT 1,470.00 4.52%00.6000% MAT 06/19/25 FIXEDRATE CD /IL CD
245,000 245,000.00 91.092

20.14 0.60%

0.66% -21,824.60
06/26/2025 2.37 223,175.40 0.22%

4.52%
FIRST CAROLINA BK NC US RT 1,470.00 4.52%00.6000% MAT 06/26/25 FIXEDRATE CD /NC CD
2,000,000 2,000,000.00 91.693
1,041.67

0.63%

0.68% -166,140.00
06/30/2025 06/30/2023 2.35 1,833,860.00 1.81%

4.28%4.28%
100.00
12,500.00

NR/NR/NR
FHLB BOND 00.625 % DUE 063025 Aaa/NR/AA+DTD 063021 FC 12302021 2,141,000 2,180,075.88 93.276
1,617.65

1.70%

1.82% -183,036.72
07/15/2025 06/15/2025 2.36 1,997,039.16 1.98%

4.63%4.63%
100.00
36,397.00

NR/NR/NR
E I DU PONT DE NEMOURS A3/A/A01.700% 071525 DTD051520FC011521 CALL@MW+25BP 1,000,000 998,500.00 91.185
111.11

0.50%

0.55% -86,650.00
07/23/2025 2.41 911,850.00 0.90%

4.29%
5,000.00 4.29%

NR/NR/NR
FHLMC MED TERM NTS 00.500 % Aaa/AAA/NRDUE 072325 DTD 072320 FC01232021 245,000 245,000.00 90.304

3.69 0.55%

0.61% -23,755.20
07/30/2025 2.47 221,244.80 0.22%

4.68%
MEDALLION BK UT US RT 1,347.50 4.68%00.5500% MAT 07/30/25 FIXEDRATE CD /UT CD
1,000,000 999,950.00 91.100
2,319.44

0.50%

0.55% -88,950.00
08/14/2025 08/14/2023 2.46 911,000.00 0.90%

4.24%4.24%
100.00
5,000.00

NR/NR/NR
FNMA NTS 00.500 % DUE 081425 Aaa/AAA/AA+DTD 081420 FC 02142021 1,000,000 1,065,451.35 97.153
15,562.50

3.38%

3.47% -93,921.35
08/15/2025 05/15/2025 2.36 971,530.00 0.96%

4.57%4.57%
100.00
33,750.00

NR/NR/NR
COMCAST CORP NEW B/E A3/A-/A03.375% 081525 DTD052715FC081515 CALL@MW+20BP 245,000 245,000.00 89.683

13.42 0.40%

0.45% -25,276.65
08/26/2025 2.54 219,723.35 0.22%

4.67%
COMMUNITY BK TN US RT 980.00 4.67%00.4000% MAT 08/26/25 FIXEDRATE CD /TN CD
245,000 245,000.00 89.641

8.05 0.40%

0.45% -25,379.55
08/28/2025 2.55 219,620.45 0.22%

4.68%
BANK3 TENNESSEE TN US RT 980.00 4.68%00.4000% MAT 08/28/25 FIXEDRATE CD /TN CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 23 of 31 Item #5. Page 26
Meeting Date: 2/28/2023 / Packet Page #: 39
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2025 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
988,000 983,948.13 98.547
16,981.25

4.13%

4.19% -10,303.77
08/28/2025 02/28/2023 2.37 973,644.36 0.96%

4.73%4.73%
100.00
40,755.00

NR/NR/NR
FNMA NTS 04.125 % DUE 082825 Aaa/AAA/AA+DTD 083022 FC 02282023 245,000 245,000.00 89.652

80.55 0.40%

0.45% -25,352.60
08/29/2025 2.55 219,647.40 0.22%

4.67%
HOME LN INVT BK RI US RT 980.00 4.67%00.4000% MAT 08/29/25 FIXEDRATE CD /RI CD
2,000,000 2,000,000.00 91.250
4,986.67

0.66%

0.72% -175,000.00
09/15/2025 2.54 1,825,000.00 1.81%

4.22%
13,200.00 4.22%

NR/NR/NR
FFCB BOND 00.660 % DUE 091525 Aaa/AAA/AA+DTD 091521 FC 03152022 245,000 245,000.00 89.416

24.16 0.40%

0.45% -25,930.80
09/22/2025 03/22/2023 2.62 219,069.20 0.22%

4.67%4.67%
100.00
AMERICAN COMM BK GA US RT 980.0000.4000% MAT 09/22/25 FIXEDRATE CD /GA CD
108,000 108,000.00 89.532
135.67

0.35%

0.39% -11,305.44
09/22/2025 2.57 96,694.56 0.10%

4.60%
CHAMBERS BANK AK US RT 378.00 4.60%00.3500% MAT 09/22/25 FIXEDRATE CD /AK CD
245,000 245,000.00 89.653
110.75

0.50%

0.56% -25,350.15
09/29/2025 03/29/2023 2.61 219,649.85 0.22%

4.66%4.66%
100.00
USALLIANCE FED CRE NY US RT 1,225.0000.5000% MAT 09/29/25 FIXEDRATE CD /NY CD
245,000 245,000.00 90.184
577.93

0.70%

0.78% -24,049.20
09/30/2025 03/31/2023 2.58 220,950.80 0.22%

4.66%4.66%
100.00
JPMORGAN CHASE BK OH US RT 1,715.0000.7000% MAT 09/30/25 FIXEDRATE CD /OH CD
245,000 245,000.00 99.603
332.26

4.50%

4.52% -972.65
10/20/2025 04/20/2023 2.55 244,027.35 0.24%

4.66%4.66%
100.00
GREAT STHN BK MO US RT 11,025.0004.5000% MAT 10/20/25 FIXEDRATE CD /MO CD
245,000 245,000.00 89.178

32.22 0.60%

0.67% -26,513.90
10/23/2025 02/23/2023 2.69 218,486.10 0.22%

4.85%4.85%
100.00
TEXAS EXCHANGE BK TX US RT 1,470.0000.6000% MAT 10/23/25 FIXEDRATE CD /TX CD
2,000,000 2,000,000.00 90.656
2,820.00

0.54%

0.60% -186,880.00
10/27/2025 10/27/2023 2.66 1,813,120.00 1.79%

4.19%4.19%
100.00
10,800.00

NR/NR/NR
FNMA NTS 00.540 % DUE 102725 Aaa/AAA/AA+DTD 102720 FC 04272021 2,000,000 2,000,000.00 90.319
2,302.22

0.56%

0.62% -193,620.00
11/17/2025 11/17/2023 2.71 1,806,380.00 1.79%

4.27%4.27%
100.00
11,200.00

NR/NR/NR
FNMA NTS 00.560 % DUE 111725 Aaa/AAA/AA+DTD 111720 FC 05172021 2,000,000 2,000,000.00 90.376
2,233.33

0.60%

0.66% -192,480.00
11/24/2025 2.73 1,807,520.00 1.79%

4.27%
12,000.00 4.27%

NR/NR/NR
FFCB BOND 00.600 % DUE 112425 Aaa/AAA/AA+DTD 112420 FC 05242021 245,000 245,000.00 88.940
161.10

0.50%

0.56% -27,097.00
12/15/2025 2.79 217,903.00 0.22%

4.66%
BK HAPOALIM BM NY US RT 1,225.00 4.66%00.5000% MAT 12/15/25 FIXEDRATE CD /NY CD
Total 2025 44,073,000 1.29% 06/20/2025 $556,338.75

1.36%

4.42%4.42%

2.30 $44,486,449.8
$-3,572,261.46
$40,914,188.42
$135,622.39

40.48%
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 24 of 31 Item #5. Page 27
Meeting Date: 2/28/2023 / Packet Page #: 40
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2026 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
2,000,000 2,002,335.70 89.951
622.22

0.70%

0.78% -203,315.70
01/15/2026 2.87 1,799,020.00 1.78%

4.36%
14,000.00 4.36%

NR/NR/NR
JOHN DEERE CPTL CORP 00.700% A2/A/A011526 DTD010721 FC071521MED TERM NTS 1,175,000 0.00 100.059
691.94

5.30%

5.30% 1,175,693.25
01/27/2026 04/27/2023 0.24 1,175,693.25 1.16%

5.05%5.28%
100.00
62,275.00

NR/NR/NR
FHLMC MED TERM NTS 05.300 % Aaa/NR/AA+DUE 012726 DTD 012723 FC07272023 1,200,000 1,200,000.00 87.562
4,133.33

0.80%

0.91% -149,256.00
02/26/2026 02/26/2024 2.95 1,050,744.00 1.04%

5.24%5.24%
100.00
9,600.00

NR/NR/NR
JPMORGAN CHASE & CO 00.800% A1/AA-/A022626 DTD022621 FC082621MED TERM NTS 245,000 245,000.00 97.595
4,412.68

3.80%

3.89% -5,892.25
03/11/2026 02/11/2023 2.85 239,107.75 0.24%

4.64%4.64%
100.00
CFG COMMUNITY BANK MD US RT 9,310.0003.8000% MAT 03/11/26 FIXEDRATE CD /MD CD
2,000,000 1,989,860.00 89.421
7,000.00

0.90%

1.01% -201,440.00
03/11/2026 02/11/2026 2.99 1,788,420.00 1.77%

4.59%4.59%
100.00
18,000.00

NR/NR/NR
CHARLES SCHWAB CORP NTS A2/A/A00.900% 031126 DTD121120FC031121 CALL@MW+10BP 245,000 245,000.00 88.872
236.27

0.80%

0.90% -27,263.60
03/18/2026 03/18/2023 3.05 217,736.40 0.22%

4.64%4.64%
100.00
BMO HARRIS BK NA IL US RT 1,960.0000.8000% MAT 03/18/26 FIXEDRATE CD /IL CD
245,000 245,000.00 89.156
773.26

0.90%

1.01% -26,567.80
03/25/2026 3.03 218,432.20 0.22%

4.64%
STATE BANK OF INDI NY US RT 2,205.00 4.64%00.9000% MAT 03/25/26 FIXEDRATE CD /NY CD
2,000,000 2,000,000.00 91.512
7,000.00

1.05%

1.15% -169,760.00
03/30/2026 NA 1,830,240.00 1.81%
NA
21,000.00 NA

NR/NR/NR
FHLB NTS 1.0500% DUE 033026 Aaa/NR/AA+DTD 033021 FC 09302021 245,000 245,000.00 89.150

0.00 0.95%

1.07% -26,582.50
03/31/2026 01/31/2023 NA 218,417.50 0.22%
NANA
100.00
BANKUNITED NA FLOR FL US RT 2,327.5000.9500% MAT 03/31/26 FIXEDRATE CD /FL CD
245,000 245,000.00 89.012
191.30

0.95%

1.07% -26,920.60
04/16/2026 3.14 218,079.40 0.22%

4.65%
GREENSTATE CREDIT IA US RT 2,327.50 4.65%00.9500% MAT 04/16/26 FIXEDRATE CD /IA CD
245,000 245,000.00 88.918
610.15

0.90%

1.01% -27,150.90
04/22/2026 3.10 217,849.10 0.22%

4.64%
TOYOTA FINL SVG BK NV US RT 2,205.00 4.64%00.9000% MAT 04/22/26 FIXEDRATE CD /NV CD
2,000,000 2,000,000.00 91.261
2,111.11

0.50%

0.55% -174,780.00
05/15/2026 05/15/2023 NA 1,825,220.00 1.81%
NANA
100.00
10,000.00

NR/NR/NR
INTL FIN CORP NTS 00.500 % DUE Aaa/NR/AAA051526 DTD 052821 FC 11152021 2,000,000 2,003,169.48 90.413
4,855.56

1.15%

1.27% -194,909.48
05/15/2026 04/15/2026 3.16 1,808,260.00 1.79%

4.31%4.31%
100.00
23,000.00

NR/NR/NR
UNITED HEALTH GROUP INC A3/A/A+01.150% 051526 DTD051921FC111521 CALL@MW+07.50BP 245,000 245,000.00 88.198

85.58 0.85%

0.96% -28,914.90
06/16/2026 06/16/2023 3.31 216,085.10 0.21%

4.64%4.64%
100.00
UBS BANK UT US RT 00.8500% 2,082.50MAT 06/16/26 FIXED RATE CD /UT CD
245,000 245,000.00 96.625
762.52

3.55%

3.67% -8,268.75
06/30/2026 02/28/2023 3.16 236,731.25 0.23%

4.63%4.63%
100.00
ALLY BK UT US RT 03.5500% MAT 8,697.5006/30/26 FIXED RATE CD /UT CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 25 of 31 Item #5. Page 28
Meeting Date: 2/28/2023 / Packet Page #: 41
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2026 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
2,000,000 2,000,000.00 90.960
1,250.00

0.75%

0.82% -180,800.00
06/30/2026 03/30/2023 NA 1,819,200.00 1.80%
NANA
100.00
15,000.00

NR/NR/NR
FHLB BOND STEP-UP 00.750 % DUE Aaa/NR/AA+063026 DTD 063021 FC 12302021 2,000,000 2,000,000.00 91.484
1,250.00

0.75%

0.82% -170,320.00
06/30/2026 03/30/2023 NA 1,829,680.00 1.81%
NANA
100.00
15,000.00

NR/NR/NR
FHLB NTS 0.7500% DUE 063026 Aaa/NR/AA+DTD 063021 FC 12302021 245,000 245,000.00 87.704
150.36

0.70%

0.80% -30,125.20
07/01/2026 3.30 214,874.80 0.21%

4.63%
NEW YORK CMNTY BK NY US RT 1,715.00 4.63%00.7000% MAT 07/01/26 FIXEDRATE CD /NY CD
1,000,000 968,385.25 89.863
4,900.00

1.05%

1.17% -69,755.25
08/13/2026 02/13/2023 3.38 898,630.00 0.89%

4.16%4.16%
100.00
10,500.00

NR/NR/NR
FHLB BOND 01.050 % DUE 081326 Aaa/NR/AA+DTD 081321 FC 02132022 245,000 245,000.00 87.549
161.10

0.80%

0.91% -30,504.95
08/13/2026 3.46 214,495.05 0.21%

4.63%
LIVE OAK BKG CO NC US RT 1,960.00 4.63%00.8000% MAT 08/13/26 FIXEDRATE CD /NC CD
2,000,000 2,000,000.00 89.908
6,458.33

0.75%

0.83% -201,840.00
08/26/2026 08/26/2023 NA 1,798,160.00 1.78%
NANA
100.00
15,000.00

NR/NR/NR
FHLB NTS 0.7500% DUE 082626 Aaa/NR/AA+DTD 082621 FC 02262022 2,000,000 2,000,000.00 83.708
8,983.33

1.05%

1.25% -325,840.00
08/27/2026 08/27/2023 3.39 1,674,160.00 1.66%

6.20%6.20%
100.00
21,000.00

NR/NR/NR
MORGAN STANLEY FIN LLC A1/A+/A01.050% 082726 DTD082721FC022722 MED TERM NTS 2,000,000 2,000,000.00 89.314
6,423.33

0.94%

1.05% -213,720.00
09/28/2026 3.52 1,786,280.00 1.77%

4.12%
18,800.00 4.12%

NR/NR/NR
FFCB NTS 00.940 % DUE 092826 Aaa/AAA/AA+DTD 092821 FC 03282022 1,000,000 982,052.13 90.770
2,859.12

1.13%

1.24% -74,352.13
10/31/2026 3.60 907,700.00 0.90%

3.79%
11,250.00 3.79%

NR/NR/NR
US TSY NOTE 01.125 % DUE NR/AAA/NR10/31/26 DTD 10/31/21 FC04/30/22 245,000 245,000.00 88.025
524.90

1.15%

1.31% -29,338.75
11/24/2026 3.65 215,661.25 0.21%

4.61%
CAPITAL ONE BK USA VA US RT 2,817.50 4.61%01.1500% MAT 11/24/26 FIXEDRATE CD /VA CD
245,000 245,000.00 88.025
524.90

1.15%

1.31% -29,338.75
11/24/2026 3.65 215,661.25 0.21%

4.61%
CAPITAL ONE NA VA US RT 2,817.50 4.61%01.1500% MAT 11/24/26 FIXEDRATE CD /VA CD
Total 2026 27,315,000 1.14% 06/03/2026 $304,850.00

1.24%

4.68%4.66%

2.99 $26,085,802.5
$-1,451,264.26
$24,634,538.30
$66,971.32

24.38%
Maturing 2027
Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
2,000,000 2,000,000.00 91.870
511.11

1.84%

2.00% -162,600.00
01/26/2027 3.78 1,837,400.00 1.82%

4.07%
36,800.00 4.07%

NR/NR/NR
FFCB BOND 01.840 % DUE 012627 Aaa/AAA/AA+DTD 012622 FC 07262022 2,000,000 2,000,000.00 91.732
16,910.00

1.78%

1.94% -165,360.00
02/10/2027 02/10/2023 3.78 1,834,640.00 1.82%

4.03%4.03%
100.00
35,600.00

NR/NR/NR
FHLB BOND 01.780 % DUE 021027 Aaa/NR/AA+DTD 021022 FC 08102022 245,000 245,000.00 89.303
342.33

1.70%

1.90% -26,207.65
02/18/2027 3.89 218,792.35 0.22%

4.60%
METRO CREDIT UNION MA US RT 4,165.00 4.60%01.7000% MAT 02/18/27 LICUSHARE CERTIFICATE /MA CD
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 26 of 31 Item #5. Page 29
Meeting Date: 2/28/2023 / Packet Page #: 42
Consolidated report prepared for City of Glendora
Bond holdings - as of January 31, 2023 (continued)Maturing 2027 Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
245,000 245,000.00 89.303
148.34

1.70%

1.90% -26,207.65
02/18/2027 3.89 218,792.35 0.22%

4.60%
PENTAGON FED CREDI VA US RT 4,165.00 4.60%01.7000% MAT 02/18/27 CREDITUNION SHARE CERT /VA CD
3,215,000 3,075,098.40 92.439
28,002.65

2.01%

2.17% -103,184.55
02/25/2027 02/25/2023 3.81 2,971,913.85 2.94%

4.04%4.04%
100.00
64,621.50

NR/NR/NR
FHLB BOND 02.010 % DUE 022527 Aaa/NR/AA+DTD 022522 FC 08252022 245,000 245,908.39 90.419
2,027.12

2.00%

2.21% -24,381.84
03/02/2027 3.81 221,526.55 0.22%

4.60%
EAGLEMARK SVGS BK NV US RT 4,900.00 4.60%02.0000% MAT 03/02/27 FIXEDRATE CD /NV CD
490,000 0.00 99.608
3,338.13

5.45%

5.47% 488,079.20
03/16/2027 03/16/2023 3.58 488,079.20 0.48%

5.56%5.56%
100.00
26,705.00

NR/NR/NR
FHLB BOND 05.450 % DUE 031627 Aaa/NR/AA+DTD 121622 FC 03162023 245,000 245,000.00 94.574
1,460.60

3.20%

3.38% -13,293.70
05/24/2027 3.94 231,706.30 0.23%

4.60%
DISCOVER BANK DE US RT 7,840.00 4.60%03.2000% MAT 05/24/27 FIXEDRATE CD /DE CD
245,000 245,000.00 94.659
349.04

3.25%

3.43% -13,085.45
06/15/2027 4.05 231,914.55 0.23%

4.60%
LAFAYETTE FED CRED MD US RT 7,962.50 4.60%03.2500% MAT 06/15/27 LICUSHARE CERTIFICATE /MD CD
Total 2027 8,930,000 2.18% 02/22/2027 $192,759.00

2.34%

4.21%4.21%

3.80 $8,301,006.79
$-46,241.64
$8,254,765.15
$53,089.33

8.17%
Maturing 2028
Effective rating/
Underlying rating
(Mdy/Fitch/S&P) Quantity Coupon
Effective
maturity
Call date/
Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/
YTW (%)
Modified
duration
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.

Adjusted
cost basis ($)/
Unreal. g/l ($)
1,000,000 0.00 99.893

0.00 5.10%

5.11% 998,930.00
01/27/2028 10/27/2023 4.35 998,930.00 0.99%

5.13%5.13%
100.00
51,000.00

NR/NR/NR
FHLMC MED TERM NTS 05.100 % NR/NR/AA+DUE 012728 DTD 013023 FC07272023 2,000,000 2,000,005.25 99.974

0.00 5.40%

5.40% -525.25
02/24/2028 05/24/2023 5.07 1,999,480.00 1.98%

0.01%0.01%
100.00
108,000.00

NR/NR/NR
FHLB BOND 05.400 % DUE 022428 Aaa/NR/AA+DTD 022423 FC 08242023 Total 2028 3,000,000 5.30% 02/15/2028 $159,000.00

5.30%

1.72%1.72%

4.83 $2,000,005.25
$998,404.75
$2,998,410.00
$0.00

2.97%
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Mkt. value ($)/
Accr. interest ($)
Adjusted
cost basis ($)/
Unreal. g/l ($)
Call date/
Coupon Call price ($)
Modified
duration
YTM (%)/
YTW (%)
Est. annual
income ($)/
Quantity Curr. yield (%)
Effective
maturity
% of
bond
port.

Market
price ($)

4.42%4.41%
08/31/2025 NA 2.37 $105,613,443. NA $101,060,802.73
$-4,552,640.84
108,502,00

1.68% $345,565.16

1.60% $1,697,185.75 100%
Total Bond Portfolio
$101,406,367.89
Includes all fixed-rate securities in the selected portfolio. Average yields and durations exclude Structured Product, Pass-Through, Perpetual Preferred, and Foreign securities.Report created on: February 01, 2023 Page 27 of 31 Item #5. Page 30
Meeting Date: 2/28/2023 / Packet Page #: 43
Important information about this report
Disclosures applicable to accounts at UBS Financial Services Inc.This section contains important disclosures regarding theinformation and valuations presented here. Allinformation presented is subject to change at any timeand is provided only as of the date indicated. Theinformation in this report is for informational purposesonly and should not be relied upon as the basis of aninvestment or liquidation decision. UBS FS accountstatements and official tax documents are the onlyofficial record of your accounts and are not replaced,amended or superseded by any of the informationpresented in these reports. You should not rely on thisinformation in making purchase or sell decisions, for taxpurposes or otherwise.UBS FS offers a number of investment advisory programsto clients, acting in our capacity as an investmentadviser, including fee-based financial planning,discretionary account management, non-discretionaryinvestment advisory programs, and advice on theselection of investment managers and mutual fundsoffered through our investment advisory programs.When we act as your investment adviser, we will have awritten agreement with you expressly acknowledgingour investment advisory relationship with you anddescribing our obligations to you. At the beginning ofour advisory relationship, we will give you our Form ADVbrochure(s) for the program(s) you selected that providesdetailed information about, among other things, theadvisory services we provide, our fees, our personnel,our other business activities and financial industryaffiliations and conflicts between our interests and yourinterests.In our attempt to provide you with the highest qualityinformation available, we have compiled this reportusing data obtained from recognized statistical sourcesand authorities in the financial industry. While webelieve this information to be reliable, we cannot makeany representations regarding its accuracy orcompleteness. Please keep this guide as your AdvisoryReview.Please keep in mind that most investment objectives arelong term. Although it is important to evaluate yourportfolio's performance over multiple time periods, webelieve the greatest emphasis should be placed on thelonger period returns.Please review the report content carefully and contactyour Financial Advisor with any questions.Client Accounts: This report may include all assets inthe accounts listed and may include eligible andineligible assets in a fee-based program. Since ineligibleassets are not considered fee-based program assets, theinclusion of such securities will distort the actualperformance of your accounts and does not reflect theperformance of your accounts in the fee-based program.As a result, the performance reflected in this report can vary substantially from the individual accountperformance reflected in the performance reportsprovided to you as part of those programs. For feebased programs, fees are charged on the market valueof eligible assets in the accounts and assessed quarterlyin advance, prorated according to the number ofcalendar days in the billing period. When shown on areport, the risk profile and return objectives describeyour overall goals for these accounts. For each accountyou maintain, you choose one return objective and aprimary risk profile. If you have questions regardingthese objectives or wish to change them, please contactyour Financial Advisor to update your account records.Performance: This report presents account activity andperformance depending on which inception type you'vechosen. The two options are: (1) All Assets (SincePerformance Start): This presents performance for allassets since the earliest possible date; (2) Advisory Assets(Advisory Strategy Start) for individual advisory accounts:This presents Advisory level performance since the LatestStrategy Start date; If an account that has never beenmanaged is included in the consolidated report, the totalperformance of that unmanaged account will beincluded since inception.Time-weighted Returns for accounts / SWP/AAPsleeves (Monthly periods): The report displays a timeweighted rate of return (TWR) that is calculated usingthe Modified Dietz Method. This calculation uses thebeginning and ending portfolio values for the monthand weighs each contribution/withdrawal based uponthe day the cash flow occurred. Periods greater than onemonth are calculated by linking the monthly returns. TheTWR gives equal weighting to every return regardless ofamount of money invested, so it is an effective measurefor returns on a fee based account. All periods shownwhich are greater than 12 months are annualized. Thisapplies to all performance for all assets before09/30/2010, Advisory assets before 12/31/2010 andSWP sleeves before 04/30/2018.Time-weighted Returns for accounts / SWP/AAPsleeves (Daily periods): The report displays a timeweighted rate of return (TWR) that is calculated bydividing the portfolio's daily gain/loss by the previousday's closing market value plus the net value of cashflows that occurred during the day, if it was positive. TheTWR gives equal weighting to every return regardless ofamount of money invested, so it is an effective measurefor returns on a fee based account. Periods greater thanone day are calculated by linking the daily returns. Allperiods shown which are greater than 12 months areannualized. For reports generated prior to 01/26/2018,the performance calculations used the account's end ofday value on the performance inception (listed in thereport under the column "ITD") and all cash flows wereposted at end of day. As a result of the change, theoverall rate of return (TWR) and beginning market valuedisplayed can vary from prior generated reports. This applies to all performance for all assets on or after09/30/2010, Advisory assets on or after 12/31/2010,SWP/AAP sleeves on or after 04/30/2018 as well as allAsset Class and Security level returns.Money-weighted returns: Money-weighted return(MWR) is a measure of the rate of return for an asset orportfolio of assets. It is calculated by finding the dailyInternal Rate of Return (IRR) for the period and thencompounding this return by the number of days in theperiod being measured. The MWR incorporates the sizeand timing of cash flows, so it is an effective measure ofreturns on a portfolio.Annualized Performance: All performance periodsgreater than one year are calculated (unless otherwisestated) on an annualized basis, which represents thereturn on an investment multiplied or divided to give acomparable one year return.Cumulative Performance: A cumulative return is theaggregate amount that an investment has gained or lostover time, independent of the period of time involved.Net of Fees and Gross of Fees Performance:Performance is presented on a "net of fees" and "grossof fees" basis, where indicated. Net returns do notreflect Program and wrap fees prior to 10/31/10 foraccounts that are billed separately via invoice through aseparate account billing arrangement. Gross returns donot reflect the deduction of fees, commissions or othercharges. The payment of actual fees and expenses willreduce a client's return. The compound effect of suchfees and expenses should be considered when reviewingreturns. For example, the net effect of the deduction offees on annualized performance, including thecompounded effect over time, is determined by therelative size of the fee and the account's investmentperformance. It should also be noted that where grossreturns are compared to an index, the indexperformance also does not reflect any transaction costs,which would lower the performance results. Marketindex data maybe subject to review and revision.Benchmark/Major Indices: The past performance of anindex is not a guarantee of future results. Anybenchmark is shown for informational purposes onlyand relates to historical performance of market indicesand not the performance of actual investments.Although most portfolios use indices as benchmarks,portfolios are actively managed and generally are notrestricted to investing only in securities in the index. As aresult, your portfolio holdings and performance may varysubstantially from the index. Each index reflects anunmanaged universe of securities without any deductionfor advisory fees or other expenses that would reduceactual returns, as well as the reinvestment of all incomeand dividends. An actual investment in the securitiesincluded in the index would require an investor to incurtransaction costs, which would lower the performance results. Indices are not actively managed and investorscannot invest directly in the indices. Market index datamaybe subject to review and revision. Further, there isno guarantee that an investor's account will meet orexceed the stated benchmark. Index performanceinformation has been obtained from third partiesdeemed to be reliable. We have not independentlyverified this information, nor do we make anyrepresentations or warranties to the accuracy orcompleteness of this information.Blended Index - For Advisory accounts, Blended Index isdesigned to reflect the asset categories in which youraccount is invested. For Brokerage accounts, you havethe option to select any benchmark from the list.For certain products, the blended index represents theinvestment style corresponding to your client targetallocation. If you change your client target allocation,your blended index will change in step with your changeto your client target allocation.Blended Index 2 - 8 - are optional indices selected by youwhich may consist of a blend of indexes. For advisoryaccounts, these indices are for informational purposesonly. Depending on the selection, the benchmarkselected may not be an appropriate basis for comparisonof your portfolio based on it's holdings.For strategies that are highly customized, such asConcentrated Equity Solutions (CES), benchmarks arebroad market indices included for general reference andare not intended to show comparative marketperformance or potential portfolios with risk or returnprofiles similar to your account. Benchmark indices areshown for illustrative purposes only.Custom Time Periods: If represented on this report, theperformance start date and the performance end datehave been selected by your Financial Advisor in order toprovide performance and account activity informationfor your account for the specified period of time only. Asa result, only a portion of your account's activity andperformance information is presented in theperformance report, and, therefore, presents a distortedrepresentation of your account's activity andperformance.Net Deposits/Withdrawals: When shown on a report,this information represents the net value of all cash andsecurities contributions and withdrawals, program fees(including wrap fees) and other fees added to orsubtracted from your accounts from the first day to thelast day of the period. When fees are shown separately,net deposits / withdrawals does not include programfees (including wrap fees). When investment return isdisplayed net deposits / withdrawals does not includeprogram fees (including wrap fees). For securitycontributions and withdrawals, securities are calculatedusing the end of day UBS FS price on the day securities Report created on: February 01, 2023 Page 28 of 31
Item #5. Page 31
Meeting Date: 2/28/2023 / Packet Page #: 44
Disclosures applicable to accounts at UBS Financial Services Inc. (continued) are delivered in or out of the accounts. Wrap fees will beincluded in this calculation except when paid via aninvoice or through a separate accounts billingarrangement. When shown on Client summary and/orPortfolio review report, program fees (including wrapfees) may not be included in net deposits/withdrawals.PACE Program fees paid from sources other than yourPACE account are treated as a contribution. A PACEProgram Fee rebate that is not reinvested is treated as awithdrawal.Deposits: When shown on a report, this informationrepresents the net value of all cash and securitiescontributions added to your accounts from the first dayto the last day of the period. On Client Summary Reportand/or Portfolio Review Report, this may exclude theOpening balance. For security contributions, securitiesare calculated using the end of day UBS FS price on theday securities are delivered in or out of the accounts.Withdrawals: When shown on a report, thisinformation represents the net value of all cash andsecurities withdrawals subtracted from your accountsfrom the first day to the last day of the period. On Clientsummary and/or portfolio review report Withdrawalsmay not include program fees (including wrap fees). Forsecurity withdrawals, securities are calculated using theend of day UBS FS price on the day securities aredelivered in or out of the accounts.Dividends/Interest: Dividend and interest earned,when shown on a report, does not reflect your account'stax status or reporting requirements. Use only official taxreporting documents (i.e. 1099) for tax reportingpurposes. The classification of private investmentdistributions can only be determined by referring to theofficial year-end tax-reporting document provided by theissuer.Change in Accrued Interest: When shown on a report,this information represents the difference between theaccrued interest at the beginning of the period from theaccrued interest at the end of the period.Change in Value: Represents the change in value of theportfolio during the reporting period, excludingadditions/withdrawals, dividend and interest incomeearned and accrued interest. Change in Value mayinclude programs fees (including wrap fees) and otherfees.Fees: Fees represented in this report include programand wrap fees. Program and wrap fees prior to October1, 2010 for accounts that are billed separately via invoicethrough a separate account billing arrangement are notincluded in this report.Performance Start Date Changes: The PerformanceStart Date for accounts marked with a '^' have changed.Performance figures of an account with a changed Performance Start Date may not include the entirehistory of the account. The new Performance Start Datewill generate performance returns and activityinformation for a shorter period than is available at UBSFS. As a result, the overall performance of theseaccounts may generate better performance than theperiod of time that would be included if the report usedthe inception date of the account. UBS FS recommendsreviewing performance reports that use the inceptiondate of the account because reports with longer timeframes are usually more helpful when evaluatinginvestment programs and strategies. Performancereports may include accounts with inception dates thatprecede the new Performance Start Date and will showperformance and activity information from the earliestavailable inception date.The change in Performance Start Date may be the resultof a performance gap due to a zero-balance thatprevents the calculation of continuous returns from theinception of the account. The Performance Start Datemay also change if an account has failed one of ourperformance data integrity tests. In such instances, theaccount will be labeled as 'Review Required' andperformance prior to that failure will be restricted.Finally, the Performance Start Date will change if youhave explicitly requested a performance restart. Pleasecontact your Financial Advisor for additional detailsregarding your new Performance Start Date.Closed Account Performance: Accounts that havebeen closed may be included in the consolidatedperformance report. When closed accounts are includedin the consolidated report, the performance report willonly include information for the time period the accountwas active during the consolidated performancereporting time period.Important information on options-based strategies:Options involve risk and are not suitable for everyone.Prior to buying or selling an option investors must read acopy of the Characteristics & Risks of StandardizedOptions, also known as the options disclosure document(ODD). It explains the characteristics and risks ofexchange traded options. The options risk disclosuredocument can be accessed at the following webaddress: www.optionsclearing.com/about/publications/character-risks.Concentrated Equity Solutions (CES) managers are notinvolved in the selection of the underlying stockpositions. The Manager will advise only on the optionsselection in order to pursue the strategy in connectionwith the underlying stock position(s) deposited in theaccount. It is important to keep this in mind whenevaluating the manager's performance since theaccount's performance will include the performance ofthe underlying equity position that is not beingmanaged. CES use options to seek to achieve yourinvestment objectives regarding your concentrationstock position. Options strategies change the potential return profile of your stock. In certain scenarios, such ascall writing, the call position will limit your ability toparticipate in any potential increase in the underlyingequity position upon which the call was written.Therefore, in some market conditions, particularly duringperiods of significant appreciation of the underlyingequity position(s), the CES account will decrease theperformance that would have been achieved had thestock been held long without implementing the CESstrategy.Portfolio: For purposes of this report "portfolio" isdefined as all of the accounts presented on the coverpage or the header of this report and does notnecessarily include all of the client's accounts held atUBS FS or elsewhere.Percentage: Portfolio (in the "% Portfolio / Total"column) includes all holdings held in the account(s)selected when this report was generated. Broad assetclass (in the "% broad asset class" column) includes allholdings held in that broad asset class in the account(s)selected when this report was generated.Tax lots: This report displays security tax lots as eitherone line item (i.e., lumped tax lots) or as separate tax lotlevel information. If you choose to display security taxlots as one line item, the total cost equals the total valueof all tax lots. The unit cost is an average of the totalcost divided by the total number of shares. If the shareswere purchased in different lots, the unit price listeddoes not represent the actual cost paid for each lot. Theunrealized gain/loss value is calculated by combining thetotal value of all tax lots plus or minus the total marketvalue of the security.If you choose to display tax lot level information asseparate line items on the Portfolio Holdings report, thetax lot information may include information fromsources other than UBS FS. The Firm does notindependently verify or guarantee the accuracy orvalidity of any information provided by sources otherthan UBS FS. As a result this information may not beaccurate and is provided for informational purposesonly. Clients should not rely on this information inmaking purchase or sell decisions, for tax purposes orotherwise. See your monthly statement for additionalinformation.Pricing: All securities are priced using the closing pricereported on the last business day preceding the date ofthis report. Every reasonable attempt has been made toaccurately price securities; however, we make nowarranty with respect to any security's price. Please referto the back of the first page of your UBS FS accountstatement for important information regarding thepricing used for certain types of securities, the sources ofpricing data and other qualifications concerning thepricing of securities. To determine the value of securitiesin your account, we generally rely on third party quotation services. If a price is unavailable or believed tobe unreliable, we may determine the price in good faithand may use other sources such as the last recordedtransaction. When securities are held at anothercustodian or if you hold illiquid or restricted securities forwhich there is no published price, we will generally relyon the value provided by the custodian or issuer of thatsecurity.Cash: Cash on deposit at UBS Bank USA is protected bythe Federal Deposit Insurance Corporation (FDIC) up to$250,000 in principal and accrued interest per depositorfor each ownership type. Deposits made in anindividual's own name, joint name, or individualretirement account are each held in a separate type ofownership. Such deposits are not guaranteed by UBS FS.More information is available upon request.Margin: The quantity value may indicate that all or partof this position is held on margin or held in the shortaccount. When an account holds a debit balance, thisdebit balance is incorporated into the account's totalmarket value and deducted from the total value. Whencalculating the percent of portfolio on each security, thepercentage will be impacted by the total market value ofthe account. Therefore, if the account's market value isreduced by a debit value of a holding the percent ofportfolio will be greater and if the account's marketvalue is increased by a holding then the percent ofportfolio will be less.Asset Allocation: Your allocation analysis is based onyour current portfolio. The Asset Allocation portion ofthis report shows the mix of various investment classesin your account. An asset allocation that shows asignificantly higher percentage of equity investmentsmay be more appropriate for an investor with a moreaggressive investment strategy and higher tolerance forrisk. Similarly, the asset allocation of a more conservativeinvestor may show a higher percentage of fixed incomeinvestments.Separately Managed Accounts and PooledInvestment Vehicles (such as mutual funds, closed endfunds and exchanged traded funds): The assetclassification displayed is based on firm's proprietarymethodology for classifying assets. Please note that theasset classification assigned to rolled up strategies mayinclude individual investments that provide exposure toother asset classes. For example, an InternationalDeveloped Markets strategy may include exposure toEmerging Markets, and a US Large Cap strategy mayinclude exposure to Mid Cap and Small Cap, etc.Mutual Fund Asset Allocation: If the option tounbundle balanced mutual funds is selected and if afund's holdings data is available, mutual funds will beclassified by the asset class, subclass, and stylebreakdown of their underlying holdings. Where amutual fund or ETF contains equity holdings from Report created on: February 01, 2023 Page 29 of 31
Item #5. Page 32
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Disclosures applicable to accounts at UBS Financial Services Inc. (continued) multiple equity sectors, this report will proportionatelyallocate the underlying holdings of the fund to thosesectors measured as a percentage of the total fund'sasset value as of the date shown.This information is supplied by Morningstar, Inc. on adaily basis to UBS FS based on data supplied by the fundwhich may not be current. Mutual funds change theirportfolio holdings on a regular (often daily) basis.Accordingly, any analysis that includes mutual funds maynot accurately reflect the current composition of thesefunds. If a fund's underlying holding data is notavailable, it will be classified based on its correspondingoverall Morningstar classification. All data is as of thedate indicated in the report.All pooled investment vehicles (such as mutual funds,closed end mutual funds, and exchange traded funds)incorporate internal management and operationexpenses, which are reflected in the performancereturns. Please see relevant fund prospectus for moreinformation. Please note, performance for mutual fundsis inclusive of multiple share classes.Ineligible Assets: We require that you hold andpurchase only eligible managed assets in your advisoryaccounts. Please contact your Financial Advisor for a listof the eligible assets in your program. These reports mayprovide performance information for eligible andineligible assets in a fee-based program. Since ineligibleassets are not considered fee-based program assets, theinclusion of such securities will distort the actualperformance of your advisory assets. As a result, theperformance reflected in this report can varysubstantially from the individual account performancereflected in the performance reports provided to you aspart of those programs. For fee-based programs, feesare charged on the market value of eligible assets in theaccounts and assessed quarterly in advance, proratedaccording to the number of calendar days in the billingperiod. Neither UBS nor your Financial Advisor will act asyour investment adviser with respect to Ineligible Assets.Variable Annuity Asset Allocation: If the option tounbundle a variable annuity is selected and if a variableannuity's holdings data is available, variable annuitieswill be classified by the asset class, subclass, and stylebreakdown for their underlying holdings. Where avariable annuity contains equity holdings from multipleequity sectors, this report will proportionately allocatethe underlying holdings of the variable annuity to thosesectors measured as a percentage of the total variableannuity's asset value as of the date shown.This information is supplied by Morningstar, Inc. on aweekly basis to UBS FS based on data supplied by thevariable annuity which may not be current. Portfolioholdings of variable annuities change on a regular (oftendaily) basis. Accordingly, any analysis that includesvariable annuities may not accurately reflect the current composition of these variable annuities. If a variableannuity's underlying holding data is not available, it willremain classified as an annuity. All data is as of the dateindicated in the report.Equity Style: The Growth, Value and Core labels aredetermined by Morningstar. If an Equity Style isunclassified, it is due to non-availability of data requiredby Morningstar to assign it a particular style.Equity Capitalization: Market Capitalization isdetermined by Morningstar. Equity securities areclassified as Large Cap, Mid Cap or Small Cap byMorningstar. Unclassified securities are those for whichno capitalization is available on Morningstar.Equity Sectors: The Equity sector analysis may include avariety of accounts, each with different investment andrisk parameters. As a result, the overweighting orunderweighting in a particular sector or asset classshould not be viewed as an isolated factor in makinginvestment/liquidation decisions; but should be assessedon an account by account basis to determine the overallimpact on the account's portfolio.Classified Equity: Classified equities are defined asthose equities for which the firm can confirm the specificindustry and sector of the underlying equity instrument.Estimated Annual Income: The Estimated AnnualIncome is the annualized yearly per shareDividends/interest paid and multiplied by the quantity ofshares held in the selected account(s). For savingsproduct & sweep funds this value is not calculated and isdisplayed as 0.Current Yield: Current yield is defined as the estimatedannual income divided by the total market value.Bond Rating: These ratings are obtained fromindependent industry sources and are not verified byUBS FS. Securities without rating information are leftblank. Rating agencies may discontinue ratings on highyield securities.NR: When NR is displayed under bond rating column, noratings are currently available from that rating agency.High Yield: This report may designate a security as ahigh yield fixed income security even though one ormore rating agencies rate the security as an investmentgrade security. Further, this report may incorporate arating that is no longer current with the rating agency.For more information about the rating for any high yieldfixed income security, or to consider whether to hold orsell a high yield fixed income security, please contactyour financial advisor or representative and do not makeany investment decision based on this report.Credit/Event Risk: Investments are subject to event risk and changes in credit quality of the issuer. Issuers canexperience economic situations that may have adverseeffects on the market value of their securities.Interest Rate Risk: Bonds are subject to market valuefluctuations as interest rates rise and fall. If sold prior tomaturity, the price received for an issue may be less thanthe original purchase price.Reinvestment Risk: Since most corporate issues payinterest semiannually, the coupon payments over the lifeof the bond can have a major impact on the bond's totalreturn.Call Provisions: When evaluating the purchase of acorporate bond, one should be aware of any featuresthat may allow the issuer to call the security. This isparticularly important when considering an issue that istrading at a premium to its call price, since the returnmay be negatively impacted if the issue is redeemed.Should an issue be called, investors may be faced withan earlier than anticipated reinvestment decision, andmay be unable to reinvest their principal at equallyfavorable rates.Effective Maturity: Effective maturity is the expectedredemption due to pre-refunding, puts, or maturity anddoes not reflect any sinking fund activity, optional orextraordinary calls. Securities without a maturity date areleft blank and typically include Preferred Securities,Mutual Funds and Fixed Income UITs.Yields: Yield to Maturity and Yield to Worst arecalculated to the worst call.Accrued Interest: Interest that has accumulatedbetween the most recent payment and the report datemay be reflected in market values for interest bearingsecurities.Bond Averages: All averages are weighted averagescalculated based on market value of the holding, notincluding accrued interest.Tax Status: "Taxable" includes all securities held in ataxable account that are subject to federal and/or stateor local taxation. "Tax-exempt" includes all securitiesheld in a taxable account that are exempt from federal,state and local taxation. "Tax-deferred" includes allsecurities held in a tax-deferred account, regardless ofthe status of the security.Bond sensitivity analysis: This analysis uses ModifiedDuration which approximates the percentage pricechange of a security for a given change in yield. Thehigher the modified duration of a security, the higher itsrisk.Â For callable securities, modified duration does notaddress the impact of changing interest rates on abond's expected cash flow as a result of a call orprepayment.

Amortization and Accretion: Prior to March 2008,amortization was calculated using the straight linemethod for tax exempt securities and was not calculatedfor taxable securities. Post March 2008, amortization iscalculated using the constant yield method. Prior toOctober 2008, accretion due to original issue discountwas not calculated. Post October 2008, accretion due tooriginal issue discount is calculated using the constantyield method. Â Prior to January 2015, accretion due tomarket discount was calculated using the straight linemethod. Post January 2015, accretion due to marketdiscount is calculated using the constant yield method.Â We assume the securities are held to par andpremiums are calculated to call date. Amortization andaccretion values may be incorrect due to adjustmentsrelated to cost basis. You may hold additional fixedincome securities that may not appear on this report.Please refer to your account statements for informationregarding all of your holdings.Gain/Loss: The gain/loss information may includecalculations based upon non-UBS FS cost basisinformation. The Firm does not independently verify orguarantee the accuracy or validity of any informationprovided by sources other than UBS FS. In addition, ifthis report contains positions with unavailable cost basis,the gain/(loss) for these positions are excluded in thecalculation for the Gain/(Loss). As a result these figuresmay not be accurate and are provided for informationalpurposes only. Clients should not rely on thisinformation in making purchase or sell decisions, for taxpurposes or otherwise. Rely only on year-end tax formswhen preparing your tax return. See your monthlystatement for additional information.Accounts Included in this Report: The account listingmay or may not include all of your accounts with UBSFS. The accounts included in this report are listed underthe "Accounts included in this review" shown on thefirst page or listed at the top of each page. If an accountnumber begins with "@" this denotes assets or liabilitiesheld at other financial institutions. Information aboutthese assets, including valuation, account type and costbasis, is based on the information you provided to us, orprovided to us by third party data aggregators orcustodians at your direction. We have not verified, andare not responsible for, the accuracy or completeness ofthis information.Account name(s) displayed in this report and labels usedfor groupings of accounts can be customizable"nicknames" chosen by you to assist you with yourrecordkeeping or may have been included by yourfinancial advisor for reference purposes only. The namesused have no legal effect, are not intended to reflect anystrategy, product, recommendation, investmentobjective or risk profile associated with your accounts orany group of accounts, and are not a promise or Report created on: February 01, 2023 Page 30 of 31
Item #5. Page 33
Meeting Date: 2/28/2023 / Packet Page #: 46
Disclosures applicable to accounts at UBS Financial Services Inc. (continued) guarantee that wealth, or any financial results, can orwill be achieved. All investments involve the risk of loss,including the risk of loss of the entire investment.For more information about account or group names, orto make changes, contact your Financial Advisor.Account changes: At UBS, we are committed tohelping you work toward your financial goals. So thatwe may continue providing you with financial advicethat is consistent with your investment objectives, pleaseconsider the following two questions:1) Have there been any changes to your financialsituation or investment objectives?2) Would you like to implement or modify anyrestrictions regarding the management of your account?If the answer to either question is "yes," it is importantthat you contact your Financial Advisor as soon aspossible to discuss these changes. For MAC advisoryaccounts, please contact your investment managerdirectly if you would like to impose or change anyinvestment restrictions on your account.ADV disclosure: A complimentary copy of our currentForm ADV Disclosure Brochure that describes theadvisory program and related fees is available throughyour Financial Advisor. Please contact your FinancialAdvisor if you have any questions.Important information for former Piper Jaffray andMcDonald Investments clients: As an accommodationto former Piper Jaffray and McDonald Investmentsclients, these reports include performance history fortheir Piper Jaffray accounts prior to August 12, 2006 andMcDonald Investments accounts prior to February 9,2007, the date the respective accounts were convertedto UBS FS. UBS FS has not independently verified thisinformation nor do we make any representations orwarranties as to the accuracy or completeness of thatinformation and will not be liable to you if any suchinformation is unavailable, delayed or inaccurate.For insurance, annuities, and 529 Plans, UBS FS relies oninformation obtained from third party services it believesto be reliable. UBS FS does not independently verify orguarantee the accuracy or validity of any informationprovided by third parties. Information for insurance,annuities, and 529 Plans that has been provided by athird party service may not reflect the quantity andmarket value as of the previous business day. Whenavailable, an "as of" date is included in the description.Investors outside the U.S. are subject to securities andtax regulations within their applicable jurisdiction thatare not addressed in this report. Nothing in this reportshall be construed to be a solicitation to buy or offer tosell any security, product or service to any non-U.S.investor, nor shall any such security, product or servicebe solicited, offered or sold in any jurisdiction wheresuch activity would be contrary to the securities laws or other local laws and regulations or would subject UBS toany registration requirement within such jurisdiction.Performance History prior to the account's inception atUBS Financial Services, Inc. may have been included inthis report and is based on data provided by third partysources. UBS Financial Services Inc. has notindependently verified this information nor does UBSFinancial Services Inc. guarantee the accuracy or validityof the information.Important information about brokerage andadvisory services. As a firm providing wealthmanagement services to clients, UBS Financial ServicesInc. offers investment advisory services in its capacity asan SEC-registered investment adviser and brokerageservices in its capacity as an SEC-registered brokerdealer. Investment advisory services and brokerageservices are separate and distinct, differ in material waysand are governed by different laws and separatearrangements. It is important that clients understand theways in which we conduct business, that they carefullyread the agreements and disclosures that we provide tothem about the products or services we offer. For moreinformation, please review client relationship summaryprovided at ubs.com/relationshipsummary. UBS FS All Rights Reserved. Member SIPC.Non-UBS Assets and Liabilities: This report is notintended to provide you with consolidated informationor reporting regarding your holdings at other firms.However, at your request, this report may includeinformation regarding assets that you hold at otherfinancial institutions so that you may review your assetallocation and/or investment strategy in the context ofyour overall holdings. You should review and maintainthe original documents for these assets, such as thestatements for individual accounts held away from UBS.Those documents may contain notices, disclosures andother information important to you, and may also serveas a reference should questions arise regarding theaccuracy of that information as presented in this report.The information presented for accounts held at otherfinancial institutions has been provided to UBS at yourdirection through your agreement with an Outside AssetData Aggregation Service. These accounts have beenadded to this report at your request and areautomatically updated to reflect the most recent datareceived from the custodian. Information may have alsobeen provided based on documents and valuation youprovided to your Financial Advisor. These accounts havebeen added to this report at your request and may notreflect the current valuation.If an account number begins with "@" this denotesassets or liabilities held at other financial institutions.Information about these assets, including valuation, account type and cost basis, is based on the informationyou provided to us, or provided to us by third party dataaggregators or custodians at your direction. We havenot verified, and are not responsible for, the accuracy orcompleteness of this information.If the information you or your custodians provided to usis not current, inclusion of these assets will impact theaccuracy of the current asset allocation and otheranalysis presented. We do not provide purchase, sale orhold recommendations or advice with respect to yourassets at other firms and do not assume responsibility foractivity you conduct at other financial institutions.UBS’s SIPC coverage applies to assets held at UBS. If youmaintain assets at other firms that may be SIPCmembers, you should contact their financialrepresentative or the other entity or refer to the otherentitys statement regarding SIPC membership. YourUBS Financial Services Inc. account statements are theonly official record of your UBS holdings and accountand are not replaced, amended or superseded by any ofthe information presented in this report.Assets that you hold at other financial institutions arepriced using the closing price reported on the lastbusiness day preceding the date of this report. Everyreasonable attempt has been made to accurately pricesecurities; however, we make no warranty with respectto any security’s price. To determine the value ofsecurities in your account, we generally rely on thirdparty quotation services. If a price is unavailable orbelieved to be unreliable, we may determine the price ingood faith and may use other sources such as the lastrecorded transaction. When securities are held atanother custodian or if you hold illiquid or restrictedsecurities for which there is no published price, we willgenerally rely on the value provided by the custodian orissuer of that security.The value of assets held at other financial institutions isbased on the "Last Refresh Date" displayed. Up todate valuation and information can be obtained directlyfrom the custodian of your assets. The accountstatements you receive from your third party custodianregarding the assets you hold with them are the officialrecord of your holdings and accounts and are notimpacted or superseded by the information in thisreport.Account balances and security pricing will always displayin U.S. Dollars even if assets in your Outside Accountsare denominated in other currencies. UBS will convertany values received in the Outside Account Informationto U.S. Dollars using foreign exchange rates from UBS asof the previous business.

Report created on: February 01, 2023 Page 31 of 31
Item #5. Page 34
Meeting Date: 2/28/2023 / Packet Page #: 47

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: PUBLIC WORKS DISTRICT(S): 3
SUBJECT: ACCEPT AND APPROVE THE NOTICE OF COMPLETION OF THE GLADSTONE RESERVOIR DEMOLITION AND PARKING LOT IMPROVEMENT PROJECT, PLAN NO. 1242 (STRATEGIC PLAN ITEM 46 - IMCIF)

RECOMMENDATION
That the City Council:

1. Accept and Approve the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement, Plan No. 1242 by Wreck Age Demolition, Inc, of Fontana CA; and

2. Authorize the Mayor to sign the Notice of Completion for recordation.

EXECUTIVE SUMMARY
The Gladstone Water Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242, included demolition and removal of the 1.5-million-gallon water reservoir, expanding and repaving the existing parking lot, and installing landscape improvements. The total project budget was $1,436,878, and it was completed for $119,843 under budget, at a total cost of $1,317,035, leaving a remaining budget of $119,843. Staff recommends that the City Council accept and approve the Notice of Completion and authorize the Mayor to sign the Notice of Completion, thus officially closing the Project.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On January 23, 2018, the City Council awarded the design contract to CSG Consultants, Inc. for an amount not to exceed $45,560.

On March 22, 2022, the City Council awarded the construction contract to Wreck Age Demolition, Inc. of in the amount of $1,187,223.50, with a 10% contingency of $118,722.35, for a total potential amount of $1,305,945.85.

DISCUSSION
This demolition portion of the project involved removal of the 1.5 million gallon water reservoir and existing booster station, as well as disconnecting and removing all existing site piping, including electrical and interfering irrigation.

Following demolition, the existing 26 stall parking lot was repaved and expanded to include 21 additional parking stalls to accommodate increased park program activity, and landscape improvements were made including the installation of drought tolerant plants and water efficient irrigation to the existing planting areas.

Item #6. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 48
Staff Report Page 2 of 2
Before During After

FISCAL IMPACT
The City Council awarded the original construction contract to Wreck Age Demolition Inc of Fontana, CA in the amount of $1,187,223.50. The allocated budget for the project was $1,436,878. Two Contract Change Orders were approved by the Public Works Director for minor issues that arose during construction. Change order amount was approximately 3% of the construction contract amount, making the total construction cost at $1,225,335.20. The total project cost was $1,317,035.00, with project completed $119,843.00 under budget.

The budget and construction costs are shown below.

Project Component Budget
Gladstone Reservoir Demolition and Parking Lot Improvement $1,020,000.00 Appropriation in FY 21/22 $416,878
Total Allocated Budget $1,436,878.00
Items Expenditures
Notice of Bid Publication $320.00
Notice of Exemption $75.00
Design $86,204.24
SCE Removal of Existing Panel Board $1,543.56
Materials Testing (Converse Consultants) $3,557.00
Total Construction Contract $1,225,335.20
Total $1,317,035.00
Remaining Budget $119,843.00

ENVIRONMENTAL DETERMINATION
Notice of Categorical Exemption was adopted by City Council on March 22, 2022.

Prepared By Abel Paguio, Civil Engineering Assistant
Concurs With Not Applicable
Reviewed By Moises Lopez, Assistant City Manager
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Notice Of Completion for Plan No 1242
Item #6. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 49
Rev. 08/2018
RECORDING REQUESTED BY:

CITY OF GLENDORA
WHEN RECORDED MAIL TO THIS ADDRESS:

CITY CLERK

CITY OF GLENDORA
116 E. Foothill Boulevard
Glendora, CA 91741

SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or AGENT of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The full name of the OWNER is: CITY OF GLENDORA

3. The full address of the OWNER is: 116 E. Foothill Boulevard, Glendora, CA 91741

4. The nature of the interest or estate of the undersigned is: (i.e., In Fee.) Fee Interest.

5. A work of improvement on the property hereinafter described was COMPLETED on October 15, 2022.

6. The work of improvement completed is described as follows: `Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No. 1242.

7. The name of the original contractor, if any, for such work of improvement is: Wreck Age Demolition, Inc.

8. The street address of said property is: 660 E Gladstone Avenue, south of Freeway 210, between Bonnie Cove and Sunflower Avenue.

9. The property on which said work of improvement was completed is in the City of GLENDORA, County of LOS ANGELES, State of CALIFORNIA, and is described as follows:

The scope of this project consisted of demolition and removal of the existing old water reservoir, fill it with dirt to grade and construction of additional parking lot area. It also includes removal and repaving of the existing parking area, replacing existing curb ramps with ADA compliant curb ramps, stripping, other concrete improvements, landscaping and irrigation.

CITY OF GLENDORA
February 28, 2023
(Date) Signature of Owner or agent: GARY BOYER, Mayor

VERIFICATION
I, the undersigned, declare under penalty of perjury under the laws of the State of California, that I am the Mayor of the City of Glendora of the aforesaid interest or estate in the property described in the above Notice, that I have read the said Notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

February 28, 2023, at Glendora, California
(Date) GARY BOYER
Item #6. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 50

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: AWARD THE CONTRACT FOR POLICE DEPARTMENT - DETECTIVE BUREAU,

ADMINISTRATIVE OFFICE MAINTENANCE AND CONFERENCE ROOM REMODELING, PLAN 1364 TO MACKONE DEVELOPMENT, INC. IN THE AMOUNT OF $160,499.63 (STRATEGIC PLAN ITEM 46 – IMCIF)

RECOMMENDATION
That the City Council:

1. Adopt a Categorical Exemption pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines;

2. Award the contract for Police Department – Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan No. 1364 to Mackone Development, Inc. in the amount of $160,499.63;

3. Authorize the City Manager or his designee to execute the agreement with Mackone Development, Inc., including minimal and/or non-substantive changes;

4. Authorize the Administrative Services Director to appropriate $44,998.63 from Capital Improvement Projects Fund F321 towards project budget; and

5. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

EXECUTIVE SUMMARY
After an unsuccessful traditional bidding process via QuestCDN and determining that the costs of the original project scope with restroom renovations would far exceed the allocated budget, staff procured a proposal for a reduced project from Mackone Development, Inc. (MDI) for $160,499.63. MDI holds a competitively bid indefinite-quantity construction (IQC) agreement for the CA-Region 8 in General Building with the Sourcewell cooperative purchasing organization under what Sourcewell terms their “ezIQC®” program. As a participating agency with Sourcewell, Glendora can utilize these agreements under applicable State and Local regulations. Sourcewell contracts with Gordian to administer and facilitate the use of these types of agreements, but the City pays no fees to and does not contract directly with Gordian for these liaison services.

Staff recommends that the City Council award a contract agreement to MDI in the amount of $160,499.63, adopt a Categorical Exemption pursuant to the California Environmental Quality Act (CEQA), and authorize identified staff to execute the agreement and any necessary change orders in an amount not to exceed 10% of the original contract amount. Staff will reevaluate the removed portions of the original scope to better estimate an appropriate budget, and include them in recommendations for future Capital Improvement Program (CIP) projects.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Fiscal Year (FY) 2021/23 Adopted Two-Year Budget included $132,000 of funding for this project in Capital Projects Fund 321.

Item #7. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 51
Staff Report Page 2 of 3

DISCUSSION
The original scope of this project included replacing the existing, highly worn carpeting in the Detective Bureau and Police Department Administration offices, and renovation of the Chief’s conference room, and upstairs and downstairs bathrooms. On May 19, 2022, the project was advertised on QuestCDN inviting vendors to bid for the construction of the project, and bid opening was held on June 19, 2023. However, there was only one bid received, and was disqualified due to non-responsive/incomplete bid documents.

Along with being non-response, the bid was also for $370,000. In the effort to keep the project moving forward, staff reached out to the City’s on-call architect firms to request for design proposals for this project. Two proposals were received with professional services fees of $145,945 and $144,299.

Being familiar with the Sourcewell ezIQC® program, staff subsequently reached out to Gordian to identify a contractor specializing in office remodel and request a cost estimate of the bathroom renovation. Staff was then connected with MDI and received an estimate of $150,000 for the upstairs bathrooms alone, while the downstairs bathrooms would require an architectural design before construction cost estimates could be provided. Based on conversations with the on-call architects regarding design and MDI regarding construction, the ballpark estimated cost to redesign and renovate the bathrooms in a way that is ADA compliant will likely be more than $500,000.

Given this, Administrative Services, Police and Public Works Department staff discussed options, and a decision was made to re-scope the project to complete the other needed work in a timely manner and recommend the bathroom renovations for a future CIP project with an appropriate budget. Staff thus requested a proposal from MDI for the carpet replacement at the Detective Bureau and Police Department Administration office and renovation of the conference room. MDI’s proposal of $160,499.63 includes the replacement of the existing carpets, and re-imagination of the conference room by installing removable wood panels, new ceiling tiles, customized TV frames, and cabinets. The project will promote a modern and professional appearance of the police station that boosts team productivity and establishes a more collaborative work environment.

FISCAL IMPACT
$132,000 are currently allocated for this project’s budget in Capital Improvement Program Fund 321. An appropriation of $44,998.63 is needed to proceed with the project construction. There are sufficient funds available in Fund 321 to cover the extra cost of improvements.

Task Budget Expenditures
CIP Fund F321 $132,000
Publication $374.00
Notice of Exemption $75.00
Construction Cost (MDI) $160,499.63
Requested Construction Contingency – 10% $16,050.00
Total Estimated Expenditures $176,998.63
Total Budget Appropriation Needed $44,998.63

ENVIRONMENTAL DETERMINATION
This project is categorically exempt pursuant to Section 15301 of the CEQA Guidelines. The Notice of Categorical Exemption is attached for City Council as Attachment A.

Prepared By Maliha Ansari, Principal Civil Engineer
Concurs With Not Applicable
Item #7. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 52
Staff Report Page 3 of 3
Reviewed By Moises Lopez, Assistant City Manager
Certified to Availability of Funds Kyle Johnson, Assistant Director-Finance Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Jeff Kugel, Community Development Director
ATTACHMENTS:

A. Notice of Exemption 1364
B. MDI Proposal 1364
C. Contract Agreement 1364
Item #7. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 53
rvp7/3/97

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

NOTICE OF EXEMPTION
Project Title: Police Department – Admin Office, Detective Bureau, Conference Room Remodeling, Plan 1364
Project Location: City of Glendora Library
Project Sponsor: City of Glendora Public Works Department Mailing Address: 150 S Glendora Ave, Glendora, CA 91741 General Plan Land Use Designation: Low Medium Density Residential, Open Space.

Zoning Designation: CCAP T-5 Village CoreR1 and E-7
Project Description: This project is to replace carpet in Admin office, Detective Bureau office and Conference Room. Conference Room will be renovated.

Surrounding Land Uses and Setting: Surrounding land uses include various residential zones.

The Community Development Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: Class 1-Existing Facilities
Section: 15301
Statutory Exemption. Code Number:

Reasons why project is exempt: The project involves maintenance and rehabilitation of interior office space.

Date:

Jeff Kugel, Community Development Director
The above recommended exempt status and findings were adopted by the following body:

City of Glendora City Council on February 28, 2023
Date:

Michael Mai, Associate Civil Engineer (626) 914-8257
Item #7. Page 4
Meeting Date: 2/28/2023 / Packet Page #: 54
Item #7. Page 5
Meeting Date: 2/28/2023 / Packet Page #: 55
Work Order Signature Document
EZIQC Contract No.: CA-R8-GB07-123021-MDI
Glendora - PD Bath, Detective, Admin Rehab
New Work Order
109550.00
Modify an Existing Work Order
Work Order Title:

Work Order Number.: Work Order Date:

X
01/05/2023
Contractor Name:

Contact:

Phone:

Contact:

Phone:

Matt Dugan
213-252-9506
Owner Name: City of Glendora
Michael Mai
(626) 914-8257
Mackone Development, Inc.

Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of Sourcewell EZIQC Contract No CA-R8-GB07-123021-MDI.

Brief Work Order Description:

Liquidated Damages Will apply: Will not apply:

Estimated Completion Date:

Time of Performance Estimated Start Date:

X
Work Order Firm Fixed Price: $160,499.63
Owner Purchase Order Number:

Approvals
City of Glendora Date Mackone Development, Inc. Date

2.00

Page 1 of 1 ends

1/5/2023
Work Order Signature Document
Item #7. Page 6
Meeting Date: 2/28/2023 / Packet Page #: 56

3.00 Detailed Scope of Work
To: Matt Dugan From: Michael Mai
Mackone Development, Inc.
2244 Beverly Blvd.

Los Angeles, CA 90057
213-252-9506
City of Glendora
116 E. Foothill Blvd
Glendora, CA 91741
(626) 914-8257
Work Order Number:

Date Printed: January 05, 2023
109550.00
Work Order Title: Glendora - PD Bath, Detective, Admin Rehab Brief Scope:

Preliminary Revised X Final
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work.

Shall include all labor, tools, material, equipment and supervision, to complete the work per this agreement. ADMIN AND DETECTIVE Demo existing broadloom carpet and padding in the Admin, Detective Area. Prep floor to receive new Carpet in Admin and Detective area. Carpet Selection Bentley Kings Road Carpet tiles with Cushioned Backing.

CONFERENCE ROOM Demo existing Broadloom Carpet and padding in conference room. prep for carpet tiles and install carpet tiles. Demo existing Spline ceiling and lights. Demo wall paneling to include bookshelves Kitchenette area.

Prep and prepare walls for new finish. Install new 2x2 T-Bar ceiling with tiles. Modify lighting circuit as necessary for new LED Lighting. Install new lighting. Demo and install new storage room door and frame to match new wall finish. Install new Sink, Faucet, Corian counter-top to include base cabinet and Upper cabinets for storage. Qualifications: Work to be done Normal Hours. This proposal is for secured facilities with supervision and or escort. Note: No furniture or personal effects, to be moved by contractor. Only (cubicles) within Detectives boundaries will be relocated.

Subject to the terms and conditions of JOC Contract CA-R8-GB07-123021-MDI.

Mackone Development, Inc. Date
City of Glendora Date

Page 1 of 1 ends

1/5/2023
Scope of Work
Item #7. Page 7
Meeting Date: 2/28/2023 / Packet Page #: 57

4.00 Contractor's Price Proposal - Summary
Owner PO #:

Glendora - PD Bath, Detective, Admin Rehab
109550.00
IQC Master Contract #: CA-R8-GB07-123021-MDI
Work Order #:

Title:

Re:

Date: January 05, 2023
Proposal Value:

Contractor: Mackone Development, Inc.
$160,499.63
Section - 01 $23,055.97
Section - 05 $8,799.96
Section - 06 $17,024.15
Section - 08 $3,195.11
Section - 09 $95,569.46
Section - 12 $4,239.50
Section - 22 $3,772.75
Section - 26 $4,115.93
Section - 27 $418.65
Section - 28 $308.15
Proposal Total
Thisl total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$160,499.63
The Percentage of NPP on this Proposal: %

Page 1 of 1 ends

1/5/2023
Contractor's Price Proposal - Summary
Item #7. Page 8
Meeting Date: 2/28/2023 / Packet Page #: 58

5.00 Contractor's Price Proposal - Detail
Glendora - PD Bath, Detective, Admin Rehab
109550.00
IQC Master Contract #: CA-R8-GB07-123021-MDI
Work Order #:

Owner PO #:

Title:

Re:

Date: January 05, 2023
Proposal Value:

Contractor: Mackone Development, Inc.
$160,499.63
Labor Equip. Material (Excludes)
Sect. Item Mod. UOM Description Line Total
Section - 01
01 22 16 00 0002 Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs as directed by Owner. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warranty, expedited shipping costs, etc.). A copy of each receipt shall be submitted with the Price Proposal.
1 EA $4,067.23
Installation x x = 4,067.23
Quantity Unit Price Factor Total
3,128.64 1.00 1.3000
bond fee 2%
01 22 20 00 0006 CarpenterFor tasks not included in the Construction Task Catalog® and as directed by owner only.
2 HR $7,654.40
Installation x x = 7,654.40
Quantity Unit Price Factor Total

64.00 92.00 1.3000
2 men custom mill work for tv and glass sliders
3 01 22 20 00 0006 0001 MOD For Foreman, Add $191.36
Installation x x = 191.36
Quantity Unit Price Factor Total

32.00 4.60 1.3000
01 22 20 00 0010 ElectricianFor tasks not included in the Construction Task Catalog® and as directed by owner only.
4 HR $4,350.53
Installation x x = 4,350.53
Quantity Unit Price Factor Total

32.00 104.58 1.3000
tracing and exploring for new outlets and receptacles
1 guy 4 days
5 01 22 20 00 0010 0001 MOD For Foreman, Add $217.57
Installation x x = 217.57
Quantity Unit Price Factor Total

32.00 5.23 1.3000
6 01 56 16 00 0002 SF 6 Mil, Plastic Sheeting, Applied To Floors $291.20 Installation x x = 291.20
Quantity Unit Price Factor Total
640.00 0.35 1.3000
conference room 320sf
1 lay down for demo 1 for paint 320x2 =640
7 01 56 16 00 0082 SF Masonite For Temporary Floor Protection $2,184.00 Installation x x = 2,184.00
Quantity Unit Price Factor Total
1,000.00 1.68 1.3000
masonite for floor protection leading to exit to protect from all foot traffic carrying out debris and material 200ft x 5 from rear exit through corridor to front exit
01 66 19 00 0075 Removal, Transportation, Return And Reinstallation Of Office Furniture And FurnishingsIncludes desks, tables, file cabinets, chairs, storage boxes, bookshelves, office equipment, computers, and other furniture and furnishings.

Quantity equals total floor space.
8 SF $988.18
Installation x x = 988.18
Quantity Unit Price Factor Total
738.00 1.03 1.3000

Page 1 of 8 ends

1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 9
Meeting Date: 2/28/2023 / Packet Page #: 59
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Section - 01
9 01 74 13 00 0002 CSF Clean Miscellaneous Surfaces, Wipe Down With Mild Detergent $1,343.55 Installation x x = 1,343.55
Quantity Unit Price Factor Total

50.00 20.67 1.3000
wipe down for surface prep after glue scraping and any other preparatory necessities for bonding agent 01 74 19 00 0016 40 CY Dumpster (5 Ton) "Construction Debris"Includes delivery of dumpster, rental cost, pick-up cost, hauling, and disposal fee. Non-hazardous material. 10 EA $1,767.95
Installation x x = 1,767.95
Quantity Unit Price Factor Total

2.00 679.98 1.3000
2 dumps for all debris
Subtotal for Section - 01 $23,055.97
Section - 05
11 05 75 00 00 0022 SF 1/4" Thick (3 Gauge) 304 Brushed Stainless Steel Sheet, Installed On Walls $8,799.96 Installation x x = 8,799.96
Quantity Unit Price Factor Total
120.00 56.41 1.3000
steel on wood panel aesthetic
modern look per clients request
Subtotal for Section - 05 $8,799.96
Section - 06
06 41 13 00 0058 18" Wide, 18" High x 12" Deep, Single Door, Solid Maple Face Frame and Door, Wall Cabinet
12 EA $3,342.14
Installation x x = 3,051.15
Quantity Unit Price Factor Total

8.00 293.38 1.3000
Demolition 8.00 x 27.98 x 1.3000 = 290.99
cabinets
06 41 13 00 0146 33" Wide, 35" High x 23-3/4" Deep, Four Drawer Base, Solid Oak Face Frame and Drawer Fronts, Base Cabinet
13 EA $954.29
Installation x x = 954.29
Quantity Unit Price Factor Total

1.00 734.07 1.3000
new cabinet under sink in conference room
06 41 13 00 0146 0129 For Solid Wood Drawers, Dovetail Joints And Full Extension Drawer Guides, Add
14 MOD $532.21
Installation x x = 532.21
Quantity Unit Price Factor Total

1.00 409.39 1.3000
15 06 41 93 00 0009 EA 1-7/16" Diameter, Mushroom Cabinet Pull Knobs $462.54 Installation x x = 462.54
Quantity Unit Price Factor Total

20.00 17.79 1.3000
change knob matching knobs
16 06 42 16 00 0014 SF 1/4" Top Grade Plywood, Birch Veneer Prefinished With Trim $1,757.60 Installation x x = 0.00
Quantity Unit Price Factor Total

0.00 5.26 1.3000
Demolition 800.00 x 1.69 x 1.3000 = 1,757.60
removal of wall panels
room walls cover 700sf 15x10x2 20x10x2 in conference room 17 06 42 16 00 0015 SF 1/4" Top Grade Plywood, Cherry Veneer Prefinished With Trim $6,167.20 Installation x x = 6,167.20
Quantity Unit Price Factor Total
800.00 5.93 1.3000
wood panel wall finish discussed in meeting per clients request modern look

Page 2 of 8 ends

1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 10
Meeting Date: 2/28/2023 / Packet Page #: 60
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Section - 06
18 06 42 16 00 0015 0064 MOD For Waterproof Glue, Add $156.00 Installation x x = 156.00
Quantity Unit Price Factor Total
800.00 0.15 1.3000
19 06 42 16 00 0015 0066 MOD For Installation On Metal Studs Or Furring, Add $426.40 Installation x x = 426.40
Quantity Unit Price Factor Total
800.00 0.41 1.3000
20 06 42 16 00 0015 0070 MOD For 1/2" Thick Paneling, Add $1,684.80 Installation x x = 1,684.80
Quantity Unit Price Factor Total
800.00 1.62 1.3000
21 06 42 16 00 0026 EA Aluminum Panel Retainer "J" With Bolt $1,540.97 Installation x x = 1,540.97
Quantity Unit Price Factor Total

44.00 26.94 1.3000
j bolts for panels
Subtotal for Section - 06 $17,024.15
Section - 08
08 12 13 13 0109 3'-6" x 6'-8" Through 7'-2" High, 6-7/8" Through 8-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame
22 EA $1,490.58
Installation x x = 1,490.58
Quantity Unit Price Factor Total

2.00 573.30 1.3000
new frames for new doors in conference room
23 08 14 16 00 0136 EA 3'-6" x 6'-8" x 1-3/4" Thick, 5 Ply, Hollow Core (HC), Birch Faced Wood Door $968.81 Installation x x = 968.81
Quantity Unit Price Factor Total

2.00 372.62 1.3000
new doors for conference room
08 51 13 00 0083 Up To 6 SF, 3-1/4" Frame Depth, C 45, Two Rolling Sashes, Horizontal Sliding Aluminum Window (Traco TR-6000)
24 EA $735.72
Installation x x = 735.72
Quantity Unit Price Factor Total

1.00 565.94 1.3000
new
Subtotal for Section - 08 $3,195.11
Section - 09
09 01 60 91 0016 Water-Based, Clear Acrylic, Concrete Floor Sealant/Finish, Per CoatFor interior/exterior concrete surfaces.
25 SF $5,958.88
Installation x x = 5,958.88
Quantity Unit Price Factor Total
3,667.00 1.25 1.3000
sealant to provide moisture barrier and longevity of surface admin offices = 1890sf
conference = 320sf
detective = 1457sf
09 01 90 52 0015 Scrape, Repair And Sand Severely Damaged Drywall Surfaces, Surface Preparation
26 SF $473.20
Installation x x = 473.20
Quantity Unit Price Factor Total
400.00 0.91 1.3000
drywall demo repair
27 09 01 90 52 0015 0327 MOD For >250 To 500, Add $114.40 Installation x x = 114.40
Quantity Unit Price Factor Total
400.00 0.22 1.3000

Page 3 of 8 ends

1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 11
Meeting Date: 2/28/2023 / Packet Page #: 61
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Section - 09
09 01 90 52 0015 Scrape, Repair And Sand Severely Damaged Drywall Surfaces, Surface Preparation
28 SF $946.40
Installation x x = 946.40
Quantity Unit Price Factor Total
800.00 0.91 1.3000
wall panel demo will severely damage gypsum/drywall
15x10x2 = 300
20x10x2 = 400
100 sf of ceiling to wall and wall to ceiling transitions 09 01 90 52 0042 Sanding Wood Paneling, Boards, Doors Or Other Wood Surfaces, Surface Preparation
29 SF $707.20
Installation x x = 707.20
Quantity Unit Price Factor Total
800.00 0.68 1.3000
sanding before prime
30 09 23 13 00 0015 SF Skim Coat One Coat Gypsum Plaster On Walls $1,164.80 Installation x x = 1,164.80
Quantity Unit Price Factor Total
800.00 1.12 1.3000
skim coat for smooth finish after sanding and prep
conference room
31 09 23 13 00 0016 SF For Each Additional Coat Over One, Skim Coat Gypsum Plaster On Walls $842.40 Installation x x = 842.40
Quantity Unit Price Factor Total
800.00 0.81 1.3000
level 5 drywall cleanest finish possible
32 09 23 13 00 0016 0024 MOD For Walls >10' High, Add $72.80 Installation x x = 72.80
Quantity Unit Price Factor Total
800.00 0.07 1.3000
33 09 23 13 00 0022 SF Smooth Finish Three Coats Gypsum Plaster On Walls $7,030.40 Installation x x = 7,030.40
Quantity Unit Price Factor Total
800.00 6.76 1.3000
level 5 drywall on exposed wall
34 09 23 13 00 0022 0024 MOD For Walls >10' High, Add $655.20 Installation x x = 655.20
Quantity Unit Price Factor Total
800.00 0.63 1.3000
35 09 23 13 00 0026 SF 1 Coat, Brush/Roller Plaster Bonding Agent $282.88 Installation x x = 282.88
Quantity Unit Price Factor Total
340.00 0.64 1.3000
bonding agent for level 5 drywall
36 09 23 13 00 0026 0024 MOD For Walls >10' High, Add $52.00 Installation x x = 52.00
Quantity Unit Price Factor Total
800.00 0.05 1.3000
37 09 29 10 00 0009 SF 5/8" Type X Fire Rated Gypsum Board $1,953.64 Installation x x = 1,467.44
Quantity Unit Price Factor Total
680.00 1.66 1.3000
Demolition 680.00 x 0.55 x 1.3000 = 486.20
new drywall in demoed areas for confrence room
38 09 29 10 00 0009 0052 MOD For Walls >10' High, Add $104.00 Installation x x = 104.00
Quantity Unit Price Factor Total
800.00 0.10 1.3000
39 09 29 10 00 0038 SF Up To 10' High, Walls, Tape, Spackle And Finish Gypsum Board $644.80 Installation x x = 644.80
Quantity Unit Price Factor Total
800.00 0.62 1.3000
all walls spackle tape

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1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 12
Meeting Date: 2/28/2023 / Packet Page #: 62
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Section - 09
40 09 29 10 00 0038 0048 MOD For ASTM C840 Level 5 High Quality Finish, Add $478.40 Installation x x = 478.40
Quantity Unit Price Factor Total
800.00 0.46 1.3000
09 29 10 00 0045 >10' High, Vertical Corners, Tape, Spackle And Finish Gypsum BoardUse this task for the entire wall area when the wall is >10’ high. 41 LF $153.92
Installation x x = 153.92
Quantity Unit Price Factor Total

80.00 1.48 1.3000
corner spackle
42 09 29 10 00 0045 0048 MOD For ASTM C840 Level 5 High Quality Finish, Add $113.36 Installation x x = 113.36
Quantity Unit Price Factor Total

80.00 1.09 1.3000
09 51 13 00 0024 2' x 4' x 5/8" Thick, Square Edge, Mineral Fiber Acoustical Ceiling Panel (Armstrong VL Perforated)
43 SF $3,036.80
Installation x x = 2,844.40
Quantity Unit Price Factor Total
400.00 5.47 1.3000
Demolition 400.00 x 0.37 x 1.3000 = 192.40
conference room
44 09 51 13 00 0024 0095 MOD For >200 To 500, Add $171.60 Installation x x = 171.60
Quantity Unit Price Factor Total
400.00 0.33 1.3000
45 09 51 13 00 0024 0428 MOD For Ceilings >10' High, Add $46.80 Installation x x = 46.80
Quantity Unit Price Factor Total
400.00 0.09 1.3000
09 53 23 00 0005 2' x 4' Grid, Hot Dipped Galvanized Steel, 15/16" T Bar Ceiling Suspension System
46 SF $1,203.80
Installation x x = 1,024.40
Quantity Unit Price Factor Total
400.00 1.97 1.3000
Demolition 300.00 x 0.46 x 1.3000 = 179.40
new grid ceiling for conference room
47 09 53 23 00 0005 0113 MOD For 1-1/2" Wide Faced Grid, Add $70.20 Installation x x = 70.20
Quantity Unit Price Factor Total
300.00 0.18 1.3000
48 09 53 23 00 0005 0114 MOD For Fastening To Concrete, Add $436.80 Installation x x = 436.80
Quantity Unit Price Factor Total
300.00 1.12 1.3000
49 09 53 23 00 0005 0123 MOD For >200 To 500, Add $62.40 Installation x x = 62.40
Quantity Unit Price Factor Total
300.00 0.16 1.3000
50 09 53 23 00 0005 0428 MOD For Ceilings >10' High, Add $39.00 Installation x x = 39.00
Quantity Unit Price Factor Total
300.00 0.10 1.3000
09 53 23 00 0015 Lateral Support For Suspended Ceiling Channel, Installed 12'-0" On Center MaximumIncludes vertical centerl strut and four 12 gauge diagonal wires. 51 EA $38.06
Installation x x = 38.06
Quantity Unit Price Factor Total

1.00 29.28 1.3000
only 1 needed in conference room
09 53 23 00 0017 >30" To 48" Compression Posts, Telescopic, With Splay Wires, Attached To Structure
52 EA $357.66
Installation x x = 357.66
Quantity Unit Price Factor Total

4.00 68.78 1.3000
compression posts for ceiling support 300/144 =2.8
in conference room

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1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 13
Meeting Date: 2/28/2023 / Packet Page #: 63
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Section - 09
53 09 65 13 13 0004 LF 6" High, 1/8” Thick, Type TV Thermoplastic Vinyl Wall Base, All Colors $4,672.72 Installation x x = 3,913.20
Quantity Unit Price Factor Total
715.00 4.21 1.3000
Demolition 615.00 x 0.95 x 1.3000 = 759.53
wall to floor transition all wall to floor perimeter
09 65 13 33 0002 1/8" Thick, Flexible Self Leveling Cementitious Underlayment With Liquid Latex Modifiers
54 SF $5,746.60
Installation x x = 5,746.60
Quantity Unit Price Factor Total
3,113.00 1.42 1.3000
necessary floor leveling prep before for carpet
09 65 13 33 0005 Removal Of Glue From Concrete FloorFor removal of glue from VCT or carpet placement. Not to be used in conjunction with demolition tasks associated with floor tile installation.
55 SF $3,844.56
Installation x x = 3,844.56
Quantity Unit Price Factor Total
3,113.00 0.95 1.3000
glue removal from former carpet installation
56 09 68 13 00 0265 SY ARTISAN ECOWORX® 32 Ounce, Patterned, Nylon Carpet Tile $33,992.79 Installation x x = 33,992.79
Quantity Unit Price Factor Total
430.00 60.81 1.3000
carpet application for 3667 sf admin rehab
57 09 68 13 00 0265 0460 MOD For Cushioned Backed Tile, Add $1,677.00 Installation x x = 1,677.00
Quantity Unit Price Factor Total
430.00 3.00 1.3000
58 09 68 16 00 0004 SY 7/16" Thick, Prime Polyurethane Foam Carpet Padding $1,324.83 Installation x x = 0.00
Quantity Unit Price Factor Total

0.00 13.39 1.3000
Demolition 430.00 x 2.37 x 1.3000 = 1,324.83
carpet padding demo sf of all carpeted floor
09 68 16 00 0041 AMBITION III 20 CLASSICBAC® 20 Ounce, Patterned, Nylon Broadloom Carpet
59 SY $10,520.38
Installation x x = 0.00
Quantity Unit Price Factor Total

0.00 18.45 1.3000
Demolition 430.00 x 18.82 x 1.3000 = 10,520.38
carpet demo sf of all carpeted floor
60 09 68 16 00 0216 EA Relocate Modular Work Station $4,509.18 Installation x x = 4,509.18
Quantity Unit Price Factor Total

12.00 289.05 1.3000
12 removal and reinstallation
cubicles moved and put back
61 09 91 23 00 0067 SF 1 Coat Primer, Brush/Roller Work, Paint Interior Plaster/Drywall Walls $613.60 Installation x x = 613.60
Quantity Unit Price Factor Total
800.00 0.59 1.3000
conference room prime before paint
62 09 91 23 00 0069 SF 2 Coats Paint, Brush/Roller Work, Paint Interior Plaster/Drywall Walls $1,237.60 Installation x x = 1,237.60
Quantity Unit Price Factor Total
800.00 1.19 1.3000
conference room paint after prime
63 09 91 23 00 0190 LF 2 Coats Paint, Brush/Roller Work, Paint Interior Ceiling Tile Grid $218.40 Installation x x = 218.40
Quantity Unit Price Factor Total
400.00 0.42 1.3000
color for conference room ceiling

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1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 14
Meeting Date: 2/28/2023 / Packet Page #: 64
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Subtotal for Section - 09 $95,569.46
Section - 12
64 12 59 13 00 0011 EA Bookshelf, 36" Wide, 13-3/4" Depth, 8" High $4,239.50 Installation x x = 4,239.50
Quantity Unit Price Factor Total

15.00 217.41 1.3000
bookshelves in conference room
Subtotal for Section - 12 $4,239.50
Section - 22
22 42 16 13 0074 22" x 31" Solid Surface (Corian) Vanity Top With Single Bowl (810) And Backsplash (DuPont Corian Series 100)
65 EA $933.14
Installation x x = 835.52
Quantity Unit Price Factor Total

1.00 642.71 1.3000
Demolition 1.00 x 75.09 x 1.3000 = 97.62
new counter top
22 42 16 16 0011 15" x 17" x 10" Stainless Steel Kitchen Sink, Single Bowl, 18 Gauge (Elkay DLR151710)
66 EA $1,281.07
Installation x x = 1,281.07
Quantity Unit Price Factor Total

1.00 985.44 1.3000
new sink
22 42 39 00 0022 Brushed Nickel Single Handle Kitchen Faucet With Integrated Spray, 1.5 GPM Aerator (Elkay LKLFGT1041NK)
67 EA $821.22
Installation x x = 821.22
Quantity Unit Price Factor Total

1.00 631.71 1.3000
faucet
22 42 39 00 0229 Stainless Steel Hot Water Tank And Filter, 115 Volt, 750 Watt, 6.25 Amperes (InSinkErator HWT-F1000S)
68 EA $737.32
Installation x x = 737.32
Quantity Unit Price Factor Total

1.00 567.17 1.3000
instant hot water
Subtotal for Section - 22 $3,772.75
Section - 26
26 05 19 16 0015 #12 AWG, Type THHN-THWN, 600 Volt, Copper, Single Solid Cable, Installed In Conduit
69 MLF $522.90
Installation x x = 522.90
Quantity Unit Price Factor Total

0.50 804.46 1.3000
copper wire for electrical in conference room
70 26 05 29 00 0179 EA 3/4", One Hole Iron Conduit Strap $183.37 Installation x x = 183.37
Quantity Unit Price Factor Total

35.00 4.03 1.3000
emt strapping for conference room
26 05 29 00 0283 16" Stud Spacing, 1-1/2" Or 2-1/8" Box Depth, Screw Gun Between Studs Box Bracket (Caddy SGB16A)
71 EA $80.91
Installation x x = 80.91
Quantity Unit Price Factor Total

8.00 7.78 1.3000
power and data boxes for conference room
26 05 29 00 0348 3/8" Diameter, 2" Length, Zinc Plated Steel, Hex Lag Bolt With Lag Shield Expansion Anchor
72 EA $224.25
Installation x x = 224.25
Quantity Unit Price Factor Total

30.00 5.75 1.3000
anchor unistrut fo conference room ceiling

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1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 15
Meeting Date: 2/28/2023 / Packet Page #: 65
Contractor's Price Proposal - Detail Continues..

Work Order Title:

Work Order Number: 109550.00
Glendora - PD Bath, Detective, Admin Rehab
Section - 26
73 26 05 29 00 0370 EA 3/4" Conduit, Push-In Acoustical T-Bar Clip $171.60 Installation x x = 171.60
Quantity Unit Price Factor Total

20.00 6.60 1.3000
tbar clips for electrical inside ceiling
26 05 33 13 0029 1" Electrical Metallic Tubing (EMT) Conduit Assembly With 3 #8 Copper THHN And 1 #10 Copper Insulated Grounding ConductorIncludes conduit, set screw connectors, set screw couplings, straps, wire as indicated. Not for use where detail is available.
74 CLF $2,932.90
Installation x x = 2,932.90
Quantity Unit Price Factor Total

1.60 1,410.05 1.3000
power feed inside portion for tbar in conference room inside ceiling Subtotal for Section - 26 $4,115.93
Section - 27
75 27 41 16 00 0042 EA Wall Box And Receiver Outlet Television Outlets $418.65 Installation x x = 301.42
Quantity Unit Price Factor Total

2.00 115.93 1.3000
Demolition 2.00 x 45.09 x 1.3000 = 117.23
tv outlets
Subtotal for Section - 27 $418.65
Section - 28
76 28 46 21 17 0496 EA 75Cd, Wall Mounted Horn Strobe, Red (Simplex 4903-9426) $308.15 Installation x x = 205.43
Quantity Unit Price Factor Total
X 2.00 79.01 1.3000
X Demolition 2.00 x 39.51 x 1.3000 = 102.73
fire alarm removal
Subtotal for Section - 28 $308.15
Proposal Total
This total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$160,499.63
The Percentage of NPP on this Proposal: %

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1/5/2023
Contractor's Price Proposal - Detail
Item #7. Page 16
Meeting Date: 2/28/2023 / Packet Page #: 66
Subcontractor Listing
109550.00
Glendora - PD Bath, Detective, Admin Rehab
IQC Master Contract #: CA-R8-GB07-123021-MDI
Work Order #:

Owner PO #:

Title:

Re:

Date: January 05, 2023
Proposal Value:

Contractor: Mackone Development, Inc.
$160,499.63
Name of Contractor Duties Amount %
JJJ Floor Covering Inc. install carpet $0.00 0.00

6.00

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1/5/2023
Subcontractor Listing
Item #7. Page 17
Meeting Date: 2/28/2023 / Packet Page #: 67

PUBLIC WORKS AGREEMENT
By and Between

CITY OF GLENDORA
and
MACKONE DEVELOPMENT INC.

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AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND
MACKONE DEVELOPMENT INC.

THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this _____ day of _______________ by and between the City of Glendora, a California municipal corporation (“City”) and MACKONE DEVELOPMENT INC., a California Corporation (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein.

Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 19
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Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled Police Department – Admin Office, Detective Bureau, Conference Room Remodeling, Plan No. 1364 including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 20
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accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Tai J . Yang
President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 21
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1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 22
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either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work.

Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

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Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 24
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equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $160,499.63 (One Hundred Sixty Thousands, Four Hundred Ninety-Nine Dollars Sixty-Three Cents) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 25
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attendance of Contractor at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.

Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 26
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reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Tai J. Yang, President
Matt Dugan, Vice President
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It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Civil Engineering Assistant or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

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4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification of City, and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

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(d) Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

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(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 31
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this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
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(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement.
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement.

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certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.

5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

5.8 Release of Securities.

City shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
(c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 34
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shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

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6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 36
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Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
(b) Dispute Resolution. This contract is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $1,000.00 (One Thousand Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 38
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this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment of the Parties.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 39
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this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

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9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 41
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employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Tai J. Yang
President

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

MACKONE DEVELOPMENT INC.

Name: Tai J. Yang
Title: President
Email Address: [email protected]
Name: Matt Dugan
Title: Vice President
Email Address: Mdugan@mackone .com
Address: 2244 Beverly Blvd
Los Angeles, CA 90057______________
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS

SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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01240.0001/535311.1 A-1
EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the submitted proposal for the project entitled Police Department – Admin Office, Detective Bureau, Conference Room Remodeling, Plan No. 1364, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

Furnish and Replace/ Install: (2) storefront openings with doors and hardware in dark bronze aluminum, Level 3 framing and glazing. Hardware includes Von Dupren QEL rim panic wire loop, Power supply and LCN 4040XP Closure. Heavy duty continuous hinge, threshold and sweeps. Glass to be tinted. Rear entry door upper Glass section to be framed in, stucco on exterior, Drywall on interior Primed and Painted. Disconnect and reconnect the existing access system to both doors.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:

A. Weekly Progress Report
B. Weekly Updated (2-week ahead) work schedule
IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

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EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough. [THIS PAGE INTENTIONALLY LEFT BLANK]
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EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below:

II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.

IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

VI. The Contractor’s detailed price proposal is attached as Exhibit C-1.

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EXHIBIT “C-1”
CONTRACTOR’S PRICE PROPOSAL DETAILS
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EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:

Following the award of the contract, City’s Contract Officer will issue a written notice to proceed which shall include a designation of the “days to perform” the scope of work in Exhibit “A,” the “deadline date” by which the scope of work must be completed, and identify such report(s) or other work product the Contractor shall deliver during the performance of the scope of work in Exhibit “A.”
Description Days to Perform Deadline Date
A. All Work 45 Working
Days
TBD
II. Contractor shall deliver the following tangible work products to the City by the following dates.

A. TBD upon award of the project
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to MACKONE DEVELOPMENT INC., as Contractor (“Principal”), a Contract for the work entitled and described as follows: Police Department – Admin Office, Detective Bureau, Conference Room Remodeling, Plan No. 1364;
WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $160,499.63 (One Hundred Sixty Thousands, Four Hundred Ninety-Nine Dollars Sixty-Three Cents), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on 20___.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 56
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01240.0001/535311.1 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

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PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to MACKONE DEVELOPMENT INC., as Contractor (“Principal”), a Contract for the work entitled and described as follows: Police Department – Admin Office, Detective Bureau, Conference Room Remodeling, Plan No. 1364;
WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of $160,499.63 (One Hundred Sixty Thousands, Four Hundred Ninety-Nine Dollars Sixty-Three Cents), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

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Executed on , 20____.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:
(Attorney for CITY)
NOTICE:

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01240.0001/535311.1

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: Police Department – Admin Office, Detective Bureau, Conference Room Remodeling, Plan No. 1364
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
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Insurance Company Agent for Service
of Process in California:

Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

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ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 62
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01240.0001/535311.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard DocuSign Envelope ID: E015B35D-FE20-4AEA-B602-D6B4214F6403 Item #7. Page 65
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01240.0001/535311.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
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I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
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01240.0001/535311.1

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

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01240.0001/535311.1

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

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01240.0001/535311.1
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: POLICE DEPARTMENT DISTRICTS: CITYWIDE
SUBJECT: APPROVE AMENDMENT NO. 3 WITH OCEAN BLUE ENVIRONMENTAL SERVICES, INC. FOR HOMELESS ENCAMPMENT ABATEMENT SERVICES IN THE AMOUNT OF $150,000

RECOMMENDATION
That the City Council:

1. Approve Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000; and

2. Authorize the City Manager or his designee to execute Amendment No. 3 including minimal and/or non-substantive changes.

EXECUTIVE SUMMARY
Ocean Blue Environmental Services, Inc. (Ocean Blue) provides hazardous waste management and emergency response services to public agencies such as Los Angeles County and Cal Trans. Since the original Agreement in 2020, Ocean Blue has performed 48 homeless-related clean up services for the City.

Staff was not anticipating the amount of services Ocean Blue would be performing and is now seeking to amend Amendment No. 2 (Attachment A) to increase the contract amount from $100,000 $150,000 per year.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On February 25, 2020, the City entered a cooperative agreement with the City of Covina’s contract with Ocean Blue per GMC Section 2.40.050. City Council awarded the Contract Services Agreement for homeless encampment abatement services to Ocean Blue in an amount not to exceed $75,000 per year.

On February 23, 2021, the original Agreement was amended to address the increase in clean up services required from $75,000 to $100,000 annually. On February 15, 2022, the Agreement was amended a second time to extend the agreement for an additional year.

DISCUSSION
Homeless encampments have been more prevalent in the City within the last few years. With frequent monitoring and tips from community members, the Glendora Police Department (PD) has been able to keep track of the encampments in the city. When encampment abatement services are needed, the PD communicates with the Public Works department to schedule the cleanup with Ocean Blue and contacts Community Services to perform outreach for the occupants of the encampments. The PD collects any items of intrinsic value, which are stored at the Public Works Street Yard for safekeeping. Ocean Blue then performs the cleanup. Although Ocean Blue employees are the only ones physically handling any waste, Public Works staff will occasionally assist with loading bagged trash into the bins using a skip loader. Photos are sent to City Staff after every cleanup.

Since the original Agreement was approved in 2020, Ocean Blue has performed 48 homelessness-related services for the City. These services ranged from large encampment cleanups in City parks to biohazardous Item #8. Page 1
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Staff Report Page 2 of 2
cleanup and sanitation at various City facilities. Ocean Blue has cleaned up a total of over 140 tons (over 280,000 pounds) of trash from the encampments during this time; 25 tons in 2020, 42.43 tons in 2021, and

73.24 tons in 2022.

FISCAL IMPACT
Sufficient funding is available in the General Fund to increase the contract amount $100,000 to $150,000 per year. The Agreement with Ocean Blue will be funded from the NPDES Contract Services account (001- 6565-59100).

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Linger, Julie, Management Analyst
Concurs With Not Applicable
Reviewed By Matt Egan, Chief of Police
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Original Contract Services Agreement with Ocean Blue Environmental Inc B. Amendment No. 3 to Contract Services Agreement with Ocean Blue Environmental Services Inc C. Power Point Presentation
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AMENDMENT NO. 3

TO AGREEMENT FOR CONTRACTUAL SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR CONTRACTUAL SERVICES (“Amendment No. 3”) by and between the CITY OF GLENDORA (“City”) and Ocean Blue Environmental Services Inc., a California corporation (“Contractor”), is effective as of the _____ day of _______________.

RECITALS
A. City and Contractor entered into that certain Agreement for Contractual Services dated February 25, 2022 (“Agreement”) whereby Contractor agreed to provide Homeless Encampment Abatement Services.

B. City and Contractor now desire to amend the Agreement to extend the contract for an additional year and increase the contract amount.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. “2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $100,000 (One Hundred Thousand Dollars) $150,000 (One Hundred Fifty Thousand Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.”
b. “3.4 Term & Extended Term(s). Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

The City may, in its sole discretion, extend the Term for three (3) two (2) additional one (1) year terms by providing advance written notice thereof not later than sixty (60) calendar days prior to the expiration of the Term or any Extended Term.” c. Amended Exhibit “C” as attached.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 3 to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

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Amendment No. 3- Homeless Encampment
Abatement
-2-
Contractor represents and warrants to City that, as of the date of this Amendment No. 3, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Contractor that, as of the date of this Amendment No. 3, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.

5. Authority. The persons executing this Amendment No. 3 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment , and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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Amendment No. 3- Homeless Encampment
Abatement
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

Ocean Blue Environmental Services, Inc.

Name: Justin Lee
Title: Director of Administration
Email Address: [email protected]
Name: Moonho Lee
Title: Chief Financial Officer
Email Address: [email protected]
Address: 925 W. Esther St., Long Beach, CA 90813
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE

ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTIT
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AMENDED EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

HAZARDOUS WASTE-TRAINED PERSONNEL HOURLY RATE

CLASSIFICATION STRAIGHT TIME OVERTIME PREMIUM TIME
PROJECT MANAGER $120.20 $158.36 $158.36
SUPERVISOR $92.54 $110.66 $125.93
CHEMIST/INDUSTRIAL HYGIENIST $184.12 $210.83 $210.83
LEAD TECHNICIAN $64.87 $93.49 $122.11
EQUIPMENT OPERATOR $62.01 $92.54 $118.30
TECHNICIAN $58.19 $82.04 $106.85
ILWU (INT. LONGSHORE & WHSE UNION) TECH $81.09 $121.16 $162.18 ALL PERSONNEL HAVE AT A MINIMUM, 40-HR HAZ-WOPER TRAINING AS SPECIFIED BY 29 CFG 1910.120

CERTIFIED HAZARDOUS WASTE TRANSPORTATION VEHICLES HOURLY RATE UTILITY TRUCK 4X4 W/TRAFFIC CONTROL LIGHTS & LIFTGATE $50.56 GEAR TRUCK W/ LIFTGATE $50.56
EMERGENCY RESPONSE UNIT- LARGE $236.59
EMERGENCY RESPONSE UNIT- SMALL $163.13
CREW VAN $44.84
BOB CAT W/SOLID TIRES $55.33
VACUUM TRAILER- 20 BBL $55.33
VACUUM TRUCK- 70 BBL W/ ROPER PUMP* $135.47
VACUUM TRUCK- 120 BBL* $155.50
VACUUM TRUCK- 120 BBL STAINLESS STEEL* $175.54
HYDRO EXCAVATOR $250.90
AIR EXCAVATOR* $135.47
OMNI VAC- 85 BBL* $250.90
JETTER/VACTOR COMBO UNIT* $250.90
ROLL-OFF TRUCK* $135.47
ROLL-OFF TRUCK AND TRAILER* $155.50
DUMP TRUCK- 10 WHEEL* $95.40
25' BOX VAN* $95.40
45' BOX VAN* $110.66
45' FLAT BED* $110.66
25' EQUIPMENT TRAILER $35.30
"*" DENOTES EQUIPMENT INCLUDING OPERATOR. THESE WILL BE CHARGED AN ADDITIONAL $29.00 PER HOUR FOR OVERTIME AND $39.00 PER HOUR FOR PREMIUM TIME.

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TRAFFIC CONTROL DAILY RATE
ARROW BOARD $225.14
PORTABLE DECON STATION W/ ARROWBOARD $300.51
BARRICADES W/ REFLECTORS, EACH $32.44
DELINEATOR/REFLECTIVE, EACH $1.91
NO TURN RIGHT OR LEFT SIGNS, EACH $16.22
TRAFFIC CONE/REFLECTIVE, EACH $2.86
TRAFFIC CONTROL SIGNS 48"X48"/REFLECTIVE $37.21

CLEANING EQUIPMENT RATE
AIR COMPRESSOR $42.93 HOURLY
CHEMICAL DIAPHRAGM PUMP $315.77 DAILY
DECONTAMINATION STATION $215.60 DAILY
DIAPHRAGM PUMP $226.10 DAILY
HYDROBLASTER $79.18 HOURLY
INTRISICALLY SAFE PUMP FOR FUEL TANKS $110.66 DAILY
STEAM MACHINE 1,000 PSI 22 GPM $70.60 HOURLY
STEAM MACHINE 3,500 PIS 6 GPM $62.01 HOURLY
PORTABLE TRASH PUMP $210.83 DAILY
AIR SCRUBERS PORTABLE $175.54 DAILY
HEPA FILTERS FOR SCRUBBERS $130.70 EACH
55 GALLON CARBON SCRUBBER FOR VAC TRUCKS $200.34 DAILY
3 STALL DECONTAMINATION SHOWER $300.51 DAILY

RESPIRATORY/CONFINED SPACE ENTRY EQUIPMENT DAILY RATE
SELF-CONTAINED BREATHING APPARATUS (30 MIN.) $138.33
6-PACK BREATHING AIR BOTTLES $276.66
5-MINUTE EGRESS AIR BOTTLE $39.11
TRIPOD W/ DOUBLE WINCHES $248.04
FULL BODY HARNESS W/ SHOCK ABSORBER $35.30
COPPUS BLOWER $200.34
4-GAS AIR MONITOR $303.37
PID METER $420.71
MERCURY VAPOR ANALYZER $525.65
OVA MONITOR $368.24
PERSONAL 4 GAS METER $250.90
ELECTRIC BLOWER $64.87
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PORTABLE STORAGE UNITS RATE
20-YARD BIN, OPEN TOP $25.76 DAILY
20-YARD BIN, CLOSED TOP $30.53 DAILY
40-YARD BIN, OPEN TOP $25.76 DAILY
40-YARD BIN, CLOSED TOP $32.44 DAILY
4" TANK MANIFOLD $20.03 DAILY
BIN LINERS $53.42 EACH

OIL SPILL EQUIPMENT RATE
20' DRUM & SUPPLY TRAILER W/ 4' SIDES & 12,000 GVW $210.83 DAILY BOOM TRAILER (STANDBY) W/ 1500' OF 8" X 12" BOOM $158.36 DAILY BOOM 8" X 12" (DEPLOYED) $1.91 PER FT/DAY
BOOM 4" X 12" (DEPLOYED) $0.95 PER FT/DAY
22' TOW/SPILL CONTROL BOAT W/ 200 HP MOTOR $135.47 HOURLY 22' X 8' SELF POWERED BARGE $90.63 HOURLY
19' TOOL SPILL BOAT W/90HP $90.63 HOURLY
17' TOW/SPILL CONTROL BOAT W/ 40 HP MOTOR $75.37 HOURLY 14' TOW/SPILL CONTROL BOAT W/ 25 HP MOTOR $60.10 HOURLY 12' PUNTS $35.30 HOURLY
12' PUNTS W/ 5HP MOTOR $44.84 HOURLY
GLOW STICKS FOR BOOM $5.72 EACH
SPLASH ZONE 2-PART SEALER $165.04 PER GALLON
25 LBS ANCHORS W/ 15' CHAIN $15.26 DAILY
15 LBS ANCHORS W/ 10' CHAIN $10.49 DAILY
24" BOEYS $15.26 DAILY
EMERGENCY RESPONSE TRAILER $474.14 DAILY
ROPE MOP SKIMMER $158.36 HOURLY
DRUM SKIMMER TDS-136 W/ POWER PACK $210.83 HOURLY
SKIM-PAK SERIES 4000 W/ CONTROL SYSTEM $158.36 HOURLY
SKIMMER TRAILER $210.83 DAILY
ABSORBENT BOOM TRAILER $158.36 DAILY
ATV (ALL TERRAIN VEHICLE) W/TRAILER $275.71 DAILY
FORKLIFT TRAILER $100.17 DAILY

MATERIALS RATE
10 GALLON DOT DRUM, STEEL $50.56 EACH
15 GALLON DOT DRUM, POLY $50.56 EACH
16 GALLON DOT DRUM, STEEL $50.56 EACH
20 GALLON DOT DRUM, STEEL $53.42 EACH
30 GALLON DOT DRUM, POLY $53.42 EACH
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30 GALLON DOT DRUM, STEEL $53.42 EACH
5 GALLON DOT DRUM $19.08 EACH
55 GALLON DOT DRUM, POLY $62.96 EACH
55 GALLON DOT DRUM, STEEL $62.01 EACH
55 GALLON DOT DRUM, BIO $ 40.07 EACH
85 GALLON DRUM, OVERPAK, STEEL $ 225.14 EACH
95 GALLON DRUM, OVERPAK, POLY $ 225.14 EACH
ACID SPILFYTER NEUTRALIZER PER QT $ 20.03 EACH
BASE SPILFYTER NEUTRALIZER PER QT $ 20.03 EACH
BIO-SOLVE (HYDROCARBON ENCAPSULANT) $ 37.21 PER GALLON
BLEACH $ 4.77 PER GALLON
CAUTION/BARRICATE TAPE $ 25.76 PER ROLL
CHEMICAL POLY TOTES $ 325.31 EACH
CHLOR-D-TECT Q4000 $ 19.08 EACH
CITRI-CLEAN, 55 GALLON $ 841.43 PER DRUM
DIESEL FUEL (EQUIPMENT) $ 4.77 PER GALLON
DRUM LABEL $ 0.95 EACH
DRUM LINER $ 2.86 EACH
DUCT TAPE $ 6.68 PER ROLL
EAR PLUGS 200/BOX $ 104.94 PER BOX
FACE SHIELD $ 13.36 EACH
HAND AUGER $ 87.77 DAILY
HAND CLEANER $ 7.63 CAN
HEPA VACUUM FILTER PROTECTORS $ 20.99 EACH
HEPA VACUUM REPLACEMENT BAGS $ 20.99 EACH
OIL SORBENT POM POMS $ 58.19 PER BALE
PH PAPER $ 19.08 PER BOX
PLASTIC BAGS $ 75.37 PER BOX
PLASTIC SHEETING $ 75.37 PERROLL
RAGS, 50 LB BOX $ 67.73 PER BOX
ROPE 1/2 POLY, 100' ROLL $ 32.44 PER ROLL
ROPE 5/8 POLY, 100' SPOOL $ 37.21 PER ROLL
SAMPLE JARS- 1QT $ 13.36 EACH
SAND BAGS $ 3.82 EACH
SHRINK WRAP $ 30.53 ROLL
SIMPLE GREEN $ 13.36 PER GALLON
SODA ASH $ 6.68 PER GALLON
SORBENT BOOM W/ JELLING MATERIAL $ 420.71 PER BALE
SORBENT BOOM, 8" X 10" $ 55.33 EACH
SORBENT PADS 18" X 18" X 1/4" (200/BALE) $ 90.63 PER BALE SUPERFINE, 25LB BAG $ 19.08 PER BAG
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C-5
TRIWALL BOXES $158.36 EACH
VACTOR FLEX HOSE 4'' $1.91 PER FOOT
VACTOR FLEX HOSE 6'' $2.86 PER FOOT
VERMICULITE $30.53 PER BAG

TOOLS AND OTHER EQUIPMENT RATE
BIO-HAZARD "BLOOD" SPILL KIT $104.94 EACH
BOAT HOOKS 3'-9' TELESCOPING $7.63 DAILY
BOBCAT SWEEPER ATTACHMENT $150.73 DAILY
BROOMS HAZ-MAT $150.73 DAILY
CHAIN W/ BINDERS $11.45 DAILY
CHEST WADERS $13.36 DAILY
14 PORTABLE GAS POWERED ABRASIVE SAW $62.96 DAILY
COM-A-LONG- 4000 LBS $6.68 DAILY
CONCRETE SAW $ 158.36 DAILY
CONCRETE SAW BLADE $53.42 EACH
CUTTING TORCH $ 152.64 DAILY
DEMO TOOLS $79.18 DAILY
DRUM SAMPLING ROD (GLASS) $7.63 DAILY
DRUM VACUUM- 55 GALLON $121.16 DAILY
EXPLOSION-PROOF FLASH LIGHT $26.71 DAILY
EXTENSION LADDER $13.36 DAILY
EYEWASH STATION $3.44 DAILY
FIRE PROTECTION SUIT (1500 DEGREE PROTECTION FACTOR) $225.14 DAILY FORK LIFT $194.62 DAILY
GENERATOR, 10 KV TRAILER MOUNTED $35.30 HOURLY
GENERATOR, 5500 WATTS $124.97 DAILY
HAND TOOLS $53.42 DAILY
HAND WASHING STATION $50.56 DAILY
HAZ-CAT KIT $20.99 PER TEST
HEAVY DUTY JETTER NOZZLES $23.85 DAILY
HEPA VACUUM (DRY) $158.36 DAILY
HIP WADERS $53.42 DAILY
HUDSON SPRAYER $20.99 DAILY
JACK HAMMER 90 LBS $124.97 DAILY
LIFE JACKETS $16.22 DAILY
LIGHT STAND (2 BULBS) $37.21 DAILY
LIGHT TOWER (4 BULBS) $300.51 DAILY
MEALS ON SPILLS $7.63 EACH
MERCURY VACUUM $525.65 DAILY
NON-SPARKING COLD CUTTER/RIVET BUSTER $100.17 DAILY
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C-6
NON-SPARKING COLD CUTTER TIPS $30.53 EACH
PER DIEM ALLOWANCE ON TRAVEL $165.04 DAILY
PICKS "MINERS" $2.86 DAILY
PLUG & DIKE, 1 LB CAN $ 25.76 EACH
POLY SIPHON (POGO) PUMP $20.03 EACH
PORTABLE RESTROOM W/SINK $ 158.36 DAILY
PROFILING FEE (PER WASTE STREAM) $79.18 EACH
RADIO 2-WAY, INTRINSICALLY SAFE $41.98 DAILY
RAKES $4.77 DAILY
SAMPLE COOLER $ 16.22 DAILY
SAWZALL $83.65 DAILY
SCAFFOLDING- PORTABLE (2 1/2' X 8' X 5') $41.98 DAILY
SCAFFOLDING- TOWERS (5' X 5' X 10') $82.04 DAILY
SHOVELS/HAZ-MAT $11.45 DAILY
SKIL SAW $37.21 DAILY
STEEL SPIKES, 36" $5.72 DAILY
TRUCK RAMPS (30,000 LBS) $300.51 DAILY
VAPOR TIGHT DROP LIGHTS $158.36 DAILY
VENTILATION FAN $121.16 DAILY
WATER METER $263.30 DAILY
WATER TANK TRAILER W/ PUMP $355.84 DAILY
DRUM DOLLY $24.80 DAILY

PERSONAL PROTECTIVE EQUIPMENT
(PPE) RATE
LEVEL "A"- FULLY ENCAPSULATED GASTIGHT SUIT WITH SCBA $500.85 PER SET LEVEL "B"- POLY-TYVEK THROUGH FULLY

ENCAPSULATED SUIT, BUT NOT GAS
TIGHT W/SCBA $158.36 PER SET
LEVEL "C"- TYVEK THROUGH SARANEX
SUIT W/AIR PURIFYING RESPIRATOR $67.73 PER SET
LEVEL "D"- TYVEK, POLY-TYVEK,

COVERALL OR RAINGEAR SUIT WITH

GLOVES, BOOTS, HARDHAT AND SAFETY
GLASSES $32.44 PER SET
II. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

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C-7
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

III. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

IV. The Consultant’s billing rates for all personnel are included in Exhibit C-1 V. Consultant may request in writing increases to the unit prices set forth in Exhibit C1 subject to City’s Contract Officer approval. Consultant’s requested unit price increases shall not exceed the percentage change in the Los Angeles-OrangeRiverside Consumer Price Index (“CPI”) for the most recent twelve (12) month period of March to March. Unit price increases shall be approved by City and Consultant by written amendment to this agreement signed by City’s Contract Officer.

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Ocean Blue Environmental
Services, Inc. Agreement –
Amendment No. 3
Police Department
City Council Meeting
Item # _
February 14, 2023
CityOfGlendora.org
Item #8. Page 59
Meeting Date: 2/28/2023 / Packet Page #: 179
2 Background
• On February 25, 2020, the city entered an agreement with Ocean Blue Environmental Service Inc. (Ocean Blue) to provide homeless encampment abatement services.
• On February 23, 2021, the agreement was amended to increase the contract sum from not to exceed $75,000 to $100,000.
• On February 15, 2022, the agreement was amended a second time to extend the agreement for an additional year.

Item #8. Page 60
Meeting Date: 2/28/2023 / Packet Page #: 180
3 Scope of Services
• Ocean Blue has been removing trash and hazardous wastes from homeless encampments on City property since 2019:
• 2019 – nearly 45,000 pounds
• 2020 – over 50,000 pounds
• 2021 - nearly 85,000 pounds
• 2022 - over 146,000 pounds
Item #8. Page 61
Meeting Date: 2/28/2023 / Packet Page #: 181
4 Agreement - Amendment No.3
• Extends the contract services agreement with Ocean Blue for an additional year.
• Increases the contract sum from not to exceed $100,000 to $150,000.

Item #8. Page 62
Meeting Date: 2/28/2023 / Packet Page #: 182
5 Fiscal Impact
• Homeless abatement services are budgeted for in the Adopted 2022- 2023 Operating Budget from the National Pollutant Discharge Elimination System Contract Services Fund.
• This contract sum increase and extension will not affect the currently budgeted costs.

Item #8. Page 63
Meeting Date: 2/28/2023 / Packet Page #: 183
6 Recommendation
• The City Council approve Amendment No. 3 to the Contract Services Agreement with Ocean Blue
• Authorize the City Manager to execute the amendment.

Item #8. Page 64
Meeting Date: 2/28/2023 / Packet Page #: 184

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2022
FROM: CITY MANAGER DISTRICT(S): CITYWIDE
SUBJECT: ACCEPT REPORT ON COVID-19 EMERGENCY RESPONSES IN CITY OF GLENDROA AND ADOPT A RESOLUTION TERMINATING THE CITY’S PROCLAMATION OF LOCAL EMERGENCY RELATED TO COVID-19

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL

TERMINATING THE PROCLAMATION OF A LOCAL EMERGENCY WITHIN THE CITY OF GLENDORA DUE TO COVID-19.”

EXECUTIVE SUMMARY
On March 24, 2020, the City Council (Council) adopted Resolution CC 2020-13, proclaiming the existence of a local emergency due to COVID-19. As COVID-19 and its impact on the local medical system have subsided, it is no longer an immediate emergency. Therefore, the emergency declaration and related executive orders may be terminated. It is recommended that the Council deems that the Local Emergency within the City due to COVID-19 no longer exists and adopts the proposed resolution rescinding Resolution CC 2020-13 and thereby terminating the proclamation of a local emergency related to COVID19 and certain related executive orders issued by the Director of Emergency Services and ratified by the Council (Attachment A).

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
COVID Timeline (Attachment B):

Item #9. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 185
Staff Report Page 2 of 3
Outline of Executive Orders relating to COVID impacting City, services or staff:

Exec Order Date Signed Description Supersedes Additional Info N25-20 3/12/2020 Public health directives
N27-20 3/15/2020 Health care facilities
N28-20 3/16/2020 Evictions
N29-20 3/17/2020 Human services
N32-20 3/18/2020 Homeless persons-Services for
N33-20 3/19/2020 Stay-at-home orders (State Public Health Officer) N34-20 3/20/2020 Vote-by-mail (Voting Procedures)
N37-20 3/27/2020 Evictions in part N28-20
N41-20 4/1/2020 Government purchasing - Disaster Response Emergency Operation Acct N42-20 4/2/2020 Water utilities - Shutoffs
N45-20 4/4/2020 Childcare services – Children of Essential Workers N46-20 4/7/2020 Government purchasing
N47-20 4/7/2020 Childcare services – In Home Supportive Services in part N45-20 N48-20 4/9/2020 Vote-by-mail – Voting Procedures
N50-20 4/15/2020 Unemployment insurance – Pandemic Unemployment Asst Pgm N51-20 4/16/2020 Paid sick leave
N55-20 4/22/2020 Health care services
N59-20 5/1/2020 CalWORKs
N60-20 5/4/2020 Stay-at-home orders (Public Health Directive) Reopening of business N62-20 5/6/2020 Workers' compensation
N63-20 5/7/2020 Extension of deadlines
N64-20 5/8/2020 Vote-by-mail – Voting Procedures
N67-20 6/3/2020 Vote-by-mail – Voting Procedures Related to N64-20 N76-20 8/26/2020 General election
N80-20 9/23/2020 Evictions
N02-21 1/27/2021 Vaccination
N07-21 6/11/2021 Stay-at-home orders (Public Health Directives) Rescinds N33-20 & N60-20
Reopening Business
N08-21 6/11/2021 Public health directives Extension of Deadline N12-21 8/16/2021 Vaccination (Public Health Directives) Extension of Deadlines N15-21 9/20/2021 Teleconference meetings Related to N08-21 N21-21 11/10/2021 Vaccination (Public Health Directives) Related to N12-21 & N17-21
Extension of Deadlines
N23-21 12/16/2021 Stockholders/Meetings Virtual Meetings N1-22 1/5/2022 Virtual meetings Extension of Deadlines
N4-22 2/25/2022 Vaccination Termination
N5-22 2/28/2022 Face coverings Extension of Deadlines
N11-22 6/17/2022 Executive orders Terminate N84-20,
N5-22

DISCUSSION
A Novel Coronavirus (COVID-19) was first detected in Wuhan City, Province, China, in December 2019.

On March 15, 2020, the State of California and the President of the United States proclaimed County/State/National emergencies due to COVID-19. By March 4, Los Angeles County declared a local Item #9. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 186
Staff Report Page 3 of 3
health emergency. On March 17, 2020, the Director of Emergency Services adopted Resolution EM 2020- 01 proclaiming the existence of a local emergency due to COVID-19, which was later ratified by the Council on March 24, 2020 with the adoption of Resolution CC 2020-13 which also specified that the termination of the declaration could be made upon a determination that the local emergency no longer exists.

On February 28, 2023, the proclaimed State of Emergency pertaining to COVID-19 will end for the State of California. Therefore, the emergency declaration and related executive orders may be terminated.

As of the writing of this staff report, the County of Los Angeles will consider a motion by Supervisor Hahn to end the proclamation of a local emergency and the proclamation of a local health emergency on March 31, 2023. If passed, certain to be determined health measures would remain in place until that time.

FISCAL IMPACT
There are no financial impacts as part of rescinding the resolution sans the resources for preparing this report.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Kathleen Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen Sessman, City Clerk/Communications Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution
B. COVID Timeline
Item #9. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 187
RESOLUTION CC 2023-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GLENDORA, CALIFORNIA, PROCLAMING TERMINATION OF THE
EXISTENCE OF A LOCAL EMERGENCY (COVID-19)

THE CITY COUNCIL
City of Glendora, California
WHEREAS, the Emergency Services Act, Government Code section 8558(c) authorize the proclamation of a local emergency when conditions of extreme peril to the safety of persons and property within the territorial limits of a city exist; and WHEREAS, pursuant to Government Code section 8630, such a local emergency existed in the City of Glendora in accordance with the resolution thereof by the Director of Emergency Services on the 17th day of March, 2020, and ratified by the City Council on the 24th day of March, 2020, as a result of respiratory illness due to a novel coronavirus (a disease now known as COVID-19); and
WHEREAS, Government Code section 8630 requires that the City Council proclaim the termination of such local emergency at the earliest possible date that conditions warrant; and
WHEREAS, the City Council has reviewed the need for continuing the local emergency; and
WHEREAS, the City Council has determined that the situation resulting from said conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within the City of Glendora.

NOW, THEREFORE, the City Council of the City of Glendora, State of California, does hereby proclaim the termination of said local emergency.

City Council of Glendora, CA
BY:

GARY BOYER
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney
Item #9. Page 4
Meeting Date: 2/28/2023 / Packet Page #: 188
Resolution CC 2023-_____ Page 2 of 2

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of _____, 2023, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 5
Meeting Date: 2/28/2023 / Packet Page #: 189
Item #9. Page 6
Meeting Date: 2/28/2023 / Packet Page #: 190

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: CONDUCT A MID-YEAR BUDGET REVIEW AND ADOPT A RESOLUTION AMENDING THE FISCAL YEAR 2022-23 BUDGET (STRATEGIC PLAN ITEM 14 - IFSS)

RECOMMENDATION
That the City/Agency/Authority Council:

1. Adopt a Joint City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY AMENDING THE FISCAL YEAR 2022-23 BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS.”

EXECUTIVE SUMMARY
The budget is under constant review and requires amending during the year for various reasons, including City Council budget amendments, actions by third parties which impact the budget plan, or changes in the economy. During the Mid-Year review, updates are made to the available resources based on the preparation of the audited financial statements for the fiscal year 2022-23 (FY 2022-23).

Overall, the City is financially stable and in a good position to meet its strategic plan items allowing for the continued high level of service to the community:
 The General Fund budget is balanced and is able to meet the 45% contingency reserve in all years included with the Multi-Year Financial Forecast.
 Measure E is performing well at approximately $9 million.  Special Revenue Funds continue to provide for streets, transportation, affordable housing property purchases and other CIP projects.
 The General Fund and Measure E are anticipated to provide funding for CIP projects in the Capital Projects Fund in the amount of $4 million.
 Water Operations Fund revenues are sufficient to meet the water reserve policy requirements and provide for Water Capital Projects.
 The Vehicles Fund has sufficient funding to procure needed vehicle replacements for the Police Department
 Two new funds were created with FY 2022-23 Mid-Year to account for the recently established Pension and OPEB Section 115 Trusts to continue the proactive approach in managing the respective liabilities.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On June 22, 2021, the City Council adopted the Two-Year Budget for FY 2021-22 & 2022-23 and approved the tentative budget plan for FY 2022-23. On June 14, 2022, the City Council adopted the FY 2022-23 Mid-Cycle Budget. Per the adopted documents, “the City Manager/Executive Director is authorized to transfer appropriations between departments or functions, provided that no change is made in the total amount of the annual budget or any single fund.” The recommended changes included in the Item #10. Page 1
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Staff Report Page 2 of 6
Mid-Year Review increase or decrease the annual budgeted revenues, appropriations, and available resources (starting balance) of several funds, and therefor require City Council approval.

DISCUSSION
The Mid-Year Review process includes review and analysis by each department and Finance staff. A complete list of the recommended adjustments for each fund is attached as Exhibit A to the Resolution.

The review resulted in common Mid-Year budget adjustment scenarios summarized below;  Some revenue trends exceed or will not meet the budget;  Revenues have been received but there was no expenditure budget (typically grant funding);  Expenditure increases requested due to identified needs subsequent to budget adoption; and  Expenditure decreases due to changes in activity (often related to reduction in revenue).

The Available Resources Summary includes the mid-year adjustments total by fund providing an overview of each fund showing available beginning balances, budgeted revenues and expenditures, and the projected ending available balance. The “Beginning Available Balance July 1, 2022” has been updated based on analysis during the preparation of the June 30, 2022 audited financial report to include either the available cash balances in the fund or net position, whichever is most conservative and can be reasonably appropriated. The “FY2023 Amended Revenue” and “FY2023 Amended Expenditure” columns include all City Council authorized appropriations and any continuing appropriations/encumbrances carried forward between July 1, 2022, and January 31, 2023. The recommended “Mid-Year Adjustments” are identified in a separate column and are listed in detail in Exhibit A to the resolution. The “Projected Available Balance 6/30/23” shows the projected ending balances assuming all revenues and all expenditures occur as budgeted, including the midyear adjustments.

The Multi-Year Budget Forecasts incorporate a General Fund & Measure E combined Forecast, General Fund & Measure E only forecasts and a Water Operations & Capital Forecast, which all cover at least 5 years and will be discussed later in this report. Included with the Forecasts are updated notes with areas of concern that could affect the forecast in future years. It is important to acknowledge these forecasts are a tool for future decisions by placing an emphasis on the long-term impacts of policy decisions. The multiyear projections do not include scenarios such as a recession, major changes to CalPERS or other unforeseen circumstances.

The remainder of this report includes general observations regarding the General Fund and other City funds.

General Fund – REVENUES
The midyear review resulted in net recommended increases in revenue estimates of $6,918,260.  The major increases this year are based on an increase in development activity in the City, Measure E subsidy to balance the General Fund, and Transfers-In for ARPA revenue loss allowance recognition. For financial statement purposes Measure E, similar to the Pension Stabilization Fund, will be rolled into the General Fund and presented as a single fund. The reason for this presentation is Measure E is a general tax and not legally restricted to expenditures for a specific purpose like any of the revenue sources classified as Special Revenue Funds.  Sales Taxes are expected to exceed budget and include a $125,000 increase. Building Permits and Plan Checking were conservatively budgeted with the adopted budget and include an increase of $250,000.
 The major increase in the General Fund is related to the Measure E Fund subsidy used to balance the General Fund in the amount of $856,548 increasing the total subsidy to $3,523,492.

Item #10. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 192
Staff Report Page 3 of 6
 For FY 2022-23 Measure E revenues were increased in the amount of $955,000 resulting in a budget of $8,955,000.
 Other General Fund revenue adjustments include an increase for rental of City facilities in the amount of $77,000. Additional minor adjustments are detailed on Exhibit A attachment to the Resolution.

General Fund – EXPENDITURES
The expenditure budget increased by a net $7,016,511.
 The primary components of the increase reside in the Transfer Out expenditure lines for the purchase of property in the Affordable Housing Fund 285 ($934,760), Funding for CIP projects ($4,655,063), and a contribution to the Section 115 OPEB Trust ($1,000,000).  The other increases stem from the increase in the amount of services provided by the City and the cost of goods and services provided to the City.
 The General Fund includes a number of position changes for a total decrease of approximately $82,000 related to updates to funding sources and changes in staffing model in certain divisions.

There are also some requested position changes that have no financial impact.  Major operations and maintenance increases in the General Fund include increases to the Building Division of $100,000 for contract staffing services to backfill division staffing vacancies, in Public Works of $166,100 for cost related to new contracts for tree-timing and landscaping. Other minor adjustments are detailed on Exhibit A attachment to the resolution.

General Fund – PROJECTED ENDING AVAILABLE BALANCE/“RESERVES” The Estimated Available Balance as of July 1, 2022, has been updated to incorporate the results of the year-end audit. The $16,357,570 represents the resources available after the reserve policy was applied to the operating surplus from Fiscal Year 2021-22. With the proposed Mid-Year adjustments, the ending estimated available balance is projected to be the same $16,357,570. The amount of estimated subsidy from Measure E needed to balance the General Fund is $3,523,492.

The City continues its proactive approach by budgeting transfers for capital projects, pension reserve fund and internal services funds per the Reserve Policy and reviewing those transfers during the Mid-Year Review to account for the recommended Mid-Year Review adjustments. These transfers are taken from Measure E as well as a transfer to the General Fund for the amount of contributions needed for a balanced budget and to meet the Reserve Policy requirements. This is shown in the General Fund and Measure E Multi-Year Forecasts (Attachment B).

General Fund – MULTI-YEAR FORECASTS
The Multi-Year Forecasts are intended as a tool for transparency and long-term planning. The projections are updated periodically and expected to change based on economic conditions or other factors that typically affect the City's fiscal health. There are 3 Multi-Year Forecasts for the General Fund & Measure E:

1. General Fund & Measure E Combined Multi-Year Forecast • For transparency purposes to report on the use of revenues in the General Fund and Measure E which are both discretionary and unrestricted in nature.

2. General Fund Only Multi-Year Forecast
• For transparency purposes to report on the use of General Fund revenues.

3. Measure E Only Multi-Year Forecast
• For transparency purposes and to enhance our report on the use of Measure E revenues.

Item #10. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 193
Staff Report Page 4 of 6
All of the Multi-Year Forecasts include the following:
 Column A - Actual Fiscal Year 2021-22 (FY 21-22) activity,  Column B - Amended Fiscal Year 2022-23 (FY 22-23) budget, before midyear adjustments presented in Exhibit A,
 Column C – Mid-Year Proposed Budget Fiscal Year 2022-23 (FY 22-23), Amended plus midyear adjustments presented in Exhibit A,
 Columns D through G - forecasted budget for FY 23-24 through FY 27-28.  Notes discussing the various lines of the forecast and forecast assumptions in those lines.

The General Fund & Measure E Combined Multi-Year Forecast merges both funds showing the overall projections of general revenues and expenditures between both funds. The Measure E subsidy transfer to the General Fund is removed in this combined forecast to avoid overstating revenues and expenditures. A proactive approach is being used by budgeting for the Reserve Policy transfers to the Capital Projects Fund, Pension Stabilization Fund and any Internal Service Fund showing a deficit. However, the Reserve Policy transfers will still be calculated at the end of the year according to actual results of the General Fund and Measure E. The combined forecast indicates we will be able to meet our maximum reserve percentage of 45% and continue to fund capital projects, the Pension Stabilization Fund and provide subsidies to Internal Service Funds.

The General Fund Only Multi-Year Forecast allows for transparency and insight into the amount of Measure E revenue needed to balance the budget and meet the 45% contingency reserve. Revenues have been conservatively forecast averaging a 1.0% increase excluding one-time transfer-in and transfers-in from Measure E. The General Fund requires on average about a $2.34 million contribution from Measure E to balance the budget and meet the reserve policy requirements.

Property Taxes and Sales Taxes show consistent growth over the course of the forecast based on information from contracted consultants. The transfer in from Measure E in the General Fund Only MultiYear Forecast fluctuates from year-to-year revenues and expenditures increase and decrease. The Salaries, Retirement, and Benefit lines include assumptions for the latest round of negotiations through the forecasted years. The Salaries line also includes a vacancy factor being added to account for the fact that not all positions will be filled and remain filled during the fiscal year. The forecast assumptions for pension costs include the impact of the 6.1% investment loss experienced by CalPERS as of June 30, 2022. The rest of the operating costs are forecasted with a 1.5% increase each year. The transfer line item for the Pension Obligation Bonds is based on the amortization schedule from the debt issuance.

Measure E revenue has been forecasted conservatively averaging a 2.6% increase. Measure E is the responsible fund for the Reserve Policy transfers to the Capital Projects Fund, Pension Stabilization Fund and Internal Service Funds after providing the transfer into the General Fund to balance the budget and meet the 45% Contingency Reserve. Measure E is also projected to pay for Finkbiner Park Playground, Restroom and Tennis/Pickleball Court Project (approved by the City Council on February 8, 2022) and contribute to the purchase of property through the Affordable Housing Fund 285. As evidenced above, Measure E has provided substantial resources to allow the for the improvement and modernization of the City in many ways.

Overall, the forecasts indicates that the City is in a good financial position that will withstand potential downturns in the economy. However, it is important to always keep in mind and consider the following items on a continuing basis moving forward to ensure long term financial stability:
 Measure E is a critical revenue that allows the City to operate at its current service levels and continue to exhibit relative financial stability.
 The Successor Agency revenue covering administrative costs associated with the wind down of the redevelopment agency has been $200,000 and based on information received from the State this amount may be reduced in the future.

Item #10. Page 4
Meeting Date: 2/28/2023 / Packet Page #: 194
Staff Report Page 5 of 6
 The 2019 Pension Obligation Bond (POB) provides significant savings to the City, however CalPERS investments returns continue to fluctuate, the discount rate was decreased resulting in increased pension costs and future losses generate new unfunded accrued liabilities (UAL). It will take two years for investment gains/losses to affect our rates.  The City recently completed negotiations with each bargaining group for the next three years.

Future negotiations will need to be considered in the out years of the forecast.

Special Revenue Funds
Special Revenues are restricted in their use. The midyear budget adjustments are recommended to acknowledge receipt of revenues or to update the budget based on current information. The midyear adjustments provide an updated perspective on how the fund is performing, whether there are sufficient reserves and/or revenues to cover the expenditure budget previously approved. The majority of these funds are for grants or special funding awarded to the City. The adjustments recommended cover the following categories:
 adding revenue budget for actual special income received or to be received; and  adding/reducing budgeted expenditures to match actual spending and revenue adjustments.

Capital Projects
The Capital Projects Fund receives revenue from transfers-in from Measure E in accordance with the General Fund Reserve Policy. The Mid-Year revenue increase provide funding of CIP Projects for City Council Chambers, Library Plaza/HVAC, Village Public Space Improvements, and Parks. The Capital Projects Fund will also be contributing to the purchase of property through the Affordable Housing Fund 285.

Enterprise Funds
Water Operations Fund revenues and expenditures in FY23 are generally on track with budget projections. There are no revenue increase requests with Mid-Year. The primary operational expenditure increases are based on actual activity and the general increase in the costs of goods and services. There are increases for replacement of chlorination pumps ($65,000), booster pump rehabilitation ($150,000), and the emergency on-call services ($235,000).

Water Multi-Year Forecast
The Water Multi-Year Forecast (Attachment E) matches certain revenue components to expenditure components based on the water rates. The Readiness To Serve (RTS) and Uniform Base Charges (UBC) are matched to certain direct and indirect costs to operate the water system, Purchase Water is matched to the Cities cost of replenishment water (pumped locally) and purchased water (supplied by a third party pipeline), Energy is matched with the costs to pump the water through the system to the different zones in the system and, the transfers out primarily match the transfers in to the Water Capital Projects Funds. The Water Capital Projects are based on the Amended 5-Year Capital Improvement Plan document included with the FY 2022-23 Mid-Cycle adopted budget and adjusted for actions taken through the second meeting in January during FY 2022-23 to amend the 5-Year CIP. Similar to the General Fund and Measure E Funds the forecast columns are setup as outlined below:
 Column A - Actual Fiscal Year 2021-22 (FY 21-22) activity.  Column B - Amended Fiscal Year 2022-23 (FY 22-23) budget, before midyear adjustments presented in Exhibit A.
 Column C – Mid-Year Proposed Budget Fiscal Year 2022-23 (FY 22-23), Amended plus midyear adjustments presented in Exhibit A.
 Columns D through G - forecasted budget for FY 23-24 through FY 27-28.  Notes discussing the various lines of the forecast and forecast assumptions in those lines.

Overall, forecasted water revenues are anticipated to meet forecasted expenditures but, may not be enough long-term to meet capital improvement plan needs. Of note, the impacts of recent negotiations Item #10. Page 5
Meeting Date: 2/28/2023 / Packet Page #: 195
Staff Report Page 6 of 6
with the bargaining groups are included but no assumptions have been made for any future negotiations nor have any assumptions for the current rate study and infrastructure agreement been included in the forecasted years or other similar scenarios.

Internal Service Funds
The Internal Service Funds include Worker’s Compensation, Liability Insurance, Technology and Vehicles. The revenues in these funds come from charges to the departments/funds receiving their services. There are midyear adjustments in the Liability Insurance Fund, Technology and Vehicle Replacement Fund. The largest adjustments occurs in the Vehicle Fund to purchase Police vehicles ($474,954) and the Liability Insurance Fund to match the level of settled claims ($436,500).

Agency Funds
The Agency Funds are new with Mid-Year FY2022-23 for the reporting of contributions to the City’s Section 115 Trusts for Pension and OPEB liabilities. The establishment of the 115 trusts was approved by Council on September 27, 2022. Mid-Year includes contributions to the 115 trusts in the amount of $4.5 million.

Staffing Changes
Mid-Year includes personnel recommendations that increase the City’s total full-time equivalent (FTE) count by 2 totaling 258.77 (more detail provided in Attachment C). The Mid-Year adjustments include adding job classes to promote employee retention and career growth opportunities, to enhance customer service both externally and internally. Personnel changes include adding a job classification for a Human Services & Outreach Coordinator (to assist in homelessness programming), Principal Planner, and Business Services Manager.

FISCAL IMPACT
The effects of these adjustments will be to change estimated revenues and/or expenditures as presented in the attachments. The net impact of these adjustments is shown on the Available Resources Summary (Attachment A). Implementing the recommended adjustments assists with managing the day-to-day activities of the City. These adjustments still maintain a balanced budget.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Kyle Johnson, Assistant Director - Finance
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Available Resources Summary FY 2022-23
B. Multi-Year Forecasts General Fund, Measure E & Water C. Staffing Reconciliation
D. Mid-Year Budget Resolution
E. FY23 Mid-Year Adjustments (Exhibit A to the Reso)
F. Job Descriptions (Exhibit B of Reso)
G. Mid-Year Review Presentation
Item #10. Page 6
Meeting Date: 2/28/2023 / Packet Page #: 196
A B1 B2 C1 C2 D=(B1+B2)‐(C1+C2) E=A+D
Fund
Estimated
Beginning
Balance
July 1, 2022
FY 2023
Estimated
Revenue &
Transfer In
FY 2023
Revenue
Mid‐Year
Adjust
FY 2023
Estimated
Expenditures &
Transfers Out
FY 2023
Expenditure
Mid‐Year
Adjust
Estimated Net
Activity
Projected
Available
Balance
June 30, 2023
001 General Fund     16,357,570    38,364,076     6,918,260         38,265,825    7,016,511                          ‐      16,357,570 002 Pension Stabilization Fund       8,537,300          631,344      (352,379)                       ‐    3,500,000             (3,221,035)        5,316,265 103 Measure E ‐                         8,003,800     1,000,000           8,119,850       883,950                          ‐ ‐ Special Revenue Funds
202 Street Lighting Assessment District          276,450          520,872          40,799              476,838 ‐                                   84,833            361,283 202A Street Improvement Assessment District             29,450 ‐                  ‐                                      ‐ ‐                                         ‐              29,450 202B Landscape Maint Assessment District             35,510 ‐                             1,991                       ‐ ‐                                     1,991              37,501 203 TDA/Bikeway ‐                              95,791 ‐                               83,454            3,520                       8,817                 8,817 205 Gas Tax        1,180,040       1,506,798       (150,315)           1,635,779        130,275                 (409,571)            770,469 206 Parks Development           200,470             53,700           50,000                  ‐                27,572                    76,128            276,598 207 Grant Fund ‐                             758,017        190,000              511,040       250,219                  186,758            186,758 208 Asset Forfeiture          126,990            54,000         (25,000)                35,000 ‐                                    (6,000)            120,990 209 Prop A Transit       1,921,480       1,741,210 ‐                          2,268,490          20,100                (547,380)        1,374,100 210 Suppl. Law Enforcement (COPS)          337,730          174,600 ‐                             469,645 ‐                               (295,045)              42,685 211 Prop C Transit       2,580,230       1,077,189 ‐                          1,519,744 ‐                               (442,555)        2,137,675 212 Housing and Comm. Dev (CDBG)               5,672          731,248 ‐                             736,920 ‐                                    (5,672) ‐ 213 HOME‐State Grant Fund          193,330              2,700 ‐                                      ‐ ‐                                     2,700            196,030 214 Used Oil Block Grant             26,250              7,803 ‐                                  7,403 ‐                                        400              26,650 215 Air Quality Improvement  (AQMD)          317,040          120,559 ‐                             333,415 ‐                               (212,856)            104,184 217 Measure A/Parks ‐                              72,100 ‐                               25,000 ‐                                   47,100              47,100 218 Prop 1C Cal‐Home Housing             73,850                  700 ‐                                      ‐ ‐                                        700              74,550 219 Prop 1B Local Streets & Roads ‐                   ‐                  ‐                                      ‐ ‐                                         ‐ ‐ 221 STPL Street Construction          205,710       1,408,000 ‐                          1,405,000 ‐                                     3,000            208,710 222 Measure R Transportation          965,860          790,542          81,386           1,313,143 ‐                               (441,215)            524,645 228 Beverage Container Recycling Grant             57,540            14,150 ‐                               13,350 ‐                                        800              58,340 229 Friends Foundation ‐                            453,222            4,247              457,469 ‐                                         ‐ ‐ 230 Public, Edu & Govt Access T.V. (PEG)          487,610          122,800 ‐                               87,495       247,000                (211,695)            275,915 231 Downtown Bus Improvement District (BID) 119,330                      99,600 ‐                             119,391 ‐                                  (19,791)              99,539 234 Highway Safety Improvement ‐                            608,782 ‐                             528,067 ‐                                   80,715              80,715 246 Highway Bridge Alignment ‐                            220,236 ‐                             220,236 ‐                                         ‐                    ‐ 254 Office of Traffic Safety Grant ‐                              63,649          97,000                33,628          97,000                    30,021              30,021 255 Measure M       1,435,450          900,841          90,736           2,203,471       208,000             (1,419,894)              15,556 256 Road Maintenance and Rehabilitation (SB1) 2,761,550              1,205,837         (33,314)           3,115,210 ‐                            (1,942,687)            818,863 258 Measure W (Stormwater)       1,362,160          895,100 ‐                          1,927,431 ‐                            (1,032,331)            329,829 259 Prop. 68 (Parks)         (209,206)          509,206 ‐                             300,000 ‐                                 209,206 ‐ 260 Permit File Maintenance          915,250            91,500          15,000                61,986 ‐                                   44,514            959,764 261 Measure H ‐                   ‐                  ‐                                      ‐ ‐                                         ‐ ‐ 262 American Rescue Plan Act ‐                         5,589,823 ‐                          5,589,823 ‐                                         ‐ ‐ 263 General Plan Maintenance          695,830            95,000 ‐                                      ‐ ‐                                   95,000            790,830 264 Stormwater Investment       1,292,862       1,290,642 ‐                          2,581,286 ‐                            (1,290,644)                2,218 285 Affordable Housing       1,251,690            18,800     3,543,588              202,308    4,611,770             (1,251,690) ‐ Special Revenue Funds ‐ Subtotal     18,646,128    21,295,017    3,906,118        28,289,593    5,567,884             (8,656,342)        9,989,786 Available Resources Summary
Mid‐Year FY 2022‐23
1 of 2
Item #10. Page 7
Meeting Date: 2/28/2023 / Packet Page #: 197
A B1 B2 C1 C2 D=(B1+B2)‐(C1+C2) E=A+D
Fund
Estimated
Beginning
Balance
July 1, 2022
FY 2023
Estimated
Revenue &
Transfer In
FY 2023
Revenue
Mid‐Year
Adjust
FY 2023
Estimated
Expenditures &
Transfers Out
FY 2023
Expenditure
Mid‐Year
Adjust
Estimated Net
Activity
Projected
Available
Balance
June 30, 2023
Available Resources Summary
Mid‐Year FY 2022‐23
Capital Projects Funds
321 Capital Projects      16,413,210       1,267,740     4,067,764           7,513,358     6,944,491              (9,122,345)         7,290,865 Capital Projects Fund ‐ Subtotal     16,413,210      1,267,740    4,067,764          7,513,358    6,944,491            (9,122,345)        7,290,865 Debt Service Funds
401 POB Debt Service Fund             36,950       3,384,235 ‐                          3,384,235 ‐                                         ‐              36,950 405 Energy Efficient Project             15,380            93,731 ‐                               93,731 ‐                                         ‐              15,380 Debt Service Funds ‐ Subtotal            52,330      3,477,966 ‐                         3,477,966 ‐                                        ‐             52,330 Enterprise Funds
530 Water Capital Projects     23,419,170       5,795,600 ‐                        26,192,164          15,000           (20,411,564)        3,007,606 531 Water Operations     19,424,280    24,540,207 ‐                        28,032,353    1,107,418             (4,599,564)      14,824,716 Enterprise Funds ‐ Subtotal     42,843,450    30,335,807 ‐                       54,224,517    1,122,418          (25,011,128)      17,832,322 Internal Service Funds
541 Workers Compensation       2,423,421       1,125,530 ‐                          1,127,733 ‐                                    (2,203)        2,421,218 542 Liability Insurance          942,600       2,952,108 ‐                          2,952,108       436,500                (436,500)            506,100 548 Technology       3,343,890       4,004,221      (234,920)           4,031,883          15,500                (278,082)        3,065,808 549 Vehicles       2,987,100       1,694,232 ‐                          2,727,102       626,894             (1,659,764)        1,327,336 Internal Service Funds ‐ Subtotal       9,697,011      9,776,091      (234,920)        10,838,827    1,078,894             (2,376,550)        7,320,462 Agency Funds
600 Pension Trust ‐                   ‐                      3,500,000                       ‐ ‐                             3,500,000        3,500,000 601 OPEB Trust ‐                   ‐                      1,000,000                       ‐ ‐                             1,000,000        1,000,000 Agency Funds ‐ Subtotal ‐                    ‐                     4,500,000                       ‐ ‐                            4,500,000        4,500,000 Total City Funds   112,546,999   113,151,841   19,804,843      150,729,936 26,114,148          (43,887,400)      68,659,599 The Glendora Housing Authority
290 Housing Authority       2,271,560            27,700 ‐                             490,850    1,343,476             (1,806,626)            464,934 Total City & Housing Authority Funds 114,818,559      113,179,541   19,804,843      151,220,786 27,457,624          (45,694,026)      69,124,533 Successor Agency
400 Successor Agency       2,055,650       2,939,384           (8,000)           2,251,772 ‐                                 679,612        2,735,262 Grand Total ‐ ALL FUNDS   116,874,209   116,118,925   19,796,843      153,472,558 27,457,624          (45,014,414)      71,859,795 2 of 2
Item #10. Page 8
Meeting Date: 2/28/2023 / Packet Page #: 198

CITY OF GLENDORA
GENERAL FUND & MEASURE E MULTI‐YEAR FINANCIAL FORECAST
FISCAL YEAR ENDING JUNE 30, 2022 through 2028
A
Actual
FY 21‐22
Revenue A&B B&C C&D D&E E&F F&G G&H
1 Prop Tax - Secured, Unsecured, Suppl 8,343,874 $ 8,584,000 $ 2.9% 8,584,000 $ 0.0% 8,973,200 $ 4.5% 9,374,500 $ 4.5% 9,795,000 $ 4.5% 10,234,700 $ 4.5% 10,234,700 $ 0.0%2 Prop Tax - Redistributed RPTTF 427,469 -18.1% 350,000 350,000 0.0% 350,000 0.0% 350,000 0.0% 350,000 0.0% 350,000 0.0% 350,000 0.0%3 Property Tax In-Lieu of VLF 6,518,240 6,873,400 5.4% 6,873,400 0.0% 7,191,700 4.6% 7,520,400 4.6% 7,864,800 4.6% 8,225,000 4.6% 8,225,000 0.0%4 Sales Tax 10,841,445 11,000,000 1.5% 11,125,000 1.1% 11,440,000 2.8% 11,805,000 3.2% 12,187,000 3.2% 12,581,500 3.2% 11,440,000 -9.1%5 Sales Tax - Prop 172 585,294 -4.3% 560,000 560,000 0.0% 580,000 3.6% 590,000 1.7% 600,000 1.7% 610,000 1.7% 610,000 0.0%6 Transactions & Use Tax (Measure E) 8,534,478 8,000,000 -6.3% 8,955,000 11.9% 8,980,000 0.3% 9,230,000 2.8% 9,525,000 3.2% 9,835,000 3.3% 10,155,000 3.3%7 Franchise Fees 2,422,000 2,439,080 -0.7% 2,422,000 0.0% 2,417,000 -0.2% 2,412,000 -0.2% 2,407,000 -0.2% 2,402,000 -0.2% 2,402,000 0.0%8 Business License Tax 427,868 -12.4% 375,000 375,000 0.0% 375,000 0.0% 375,000 0.0% 375,000 0.0% 375,000 0.0% 375,000 0.0%9 Real Property Transfer 426,875 -28.6% 305,000 305,000 0.0% 310,000 1.6% 315,000 1.6% 320,000 1.6% 325,000 1.6% 325,000 0.0% 10 Transient Occupancy Tax 175,236 -20.1% 140,000 140,000 0.0% 142,000 1.4% 144,000 1.4% 146,000 1.4% 148,000 1.4% 148,000 0.0%11 Licenses & Permits 1,104,975 1,274,910 -13.3% 1,230,475 11.4% 1,156,975 -6.0% 1,161,975 0.4% 1,161,975 0.0% 1,161,975 0.0% 1,161,975 0.0%12 Fines & Forfeitures 311,747 -36.2% 199,000 199,000 0.0% 199,000 0.0% 199,000 0.0% 199,000 0.0% 199,000 0.0% 199,000 0.0%13 Rents & Interest 1,522,731 1,252,000 -17.8% 1,332,550 6.4% 1,313,370 -1.4% 1,322,400 0.7% 1,325,420 0.2% 1,336,150 0.8% 1,336,750 0.0%14 Plan, Bldg & Eng 1,468,694 1,361,957 -7.3% 1,453,957 6.8% 1,435,178 -1.3% 1,470,339 2.4% 1,507,630 2.5% 1,547,095 2.6% 1,547,095 0.0%15 Admin, Recreation & Library 959,314 -28.1% 695,755 689,400 0.9% 706,120 1.5% 718,570 1.8% 729,125 1.5% 744,425 2.1% 743,425 -0.1%16 All Other 618,070 -21.7% 6,161,507 484,200 1172.5% 369,300 -94.0% 374,400 1.4% 369,500 -1.3% 369,700 0.1% 374,700 1.4% Total Revenues 44,875,323 43,700,932 -2.6% 50,762,644 16.2% 45,938,843 -9.5% 47,362,584 3.1% 48,862,450 3.2% 50,444,545 3.2% 49,627,645 -1.6% Expenditures
17 Salaries 15,228,152 16,930,758 11.2% 16,854,790 -0.4% 16,525,343 -2.0% 17,310,626 4.8% 17,835,350 3.0% 18,539,052 3.9% 18,928,286 3.0%18 Retirement 2,370,185 2,187,723 8.3% 2,364,290 -0.2% 2,506,949 6.0% 2,660,015 6.1% 2,724,110 2.4% 2,834,028 4.0% 2,893,939 2.1%19 MISC PERS RATES AS A % OF PAY 11.30% 10.80% 10.68% 10.45% 10.21% 9.98% 11.30%20 SAFETY PERS RATES AS A % OF PAY 23.59% 25.03% 24.82% 24.09% 23.28% 22.55% 23.98%21 Other Benefits 2,872,256 3,404,139 18.5% 3,404,194 0.0% 3,370,796 -1.0% 3,438,118 2.0% 3,468,548 0.9% 3,488,685 0.6% 3,490,190 2.0%22 Maintenance & Operations 5,945,167 7,986,585 34.3% 8,497,082 6.4% 8,125,456 -4.4% 8,228,542 1.3% 8,397,005 2.0% 8,533,244 1.6% 8,547,669 2.0%23 Allocated Costs - Internal Svc Funds 3,737,345 3,733,530 -0.1% 3,733,530 0.0% 3,724,260 -0.2% 4,232,313 13.6% 4,382,796 3.6% 4,187,326 -4.5% 4,187,326 2.0%24 Allocated Costs - Insurance 1,731,767 2,178,440 25.8% 2,178,440 0.0% 2,209,041 1.4% 2,245,640 1.7% 2,278,910 1.5% 2,304,516 1.1% 2,304,516 2.0%25 Elections 59,488 52.0% 90,400 90,400 0.0% 11,500 -87.3% 105,400 816.5% 11,500 -89.1% 95,400 729.6% 95,400 -26 Transfers Out-POB 3,229,305 3,192,162 1.2% 3,229,305 0.0% 3,224,910 -0.1% 3,225,175 0.0% 3,226,850 0.1% 3,224,900 -0.1% 3,224,900 0.0%27 Transfers Out-CIP 2,640,059 -63.3% 1,580,441 967,740 63.3% 2,438,537 54.3% 2,915,346 19.6% 2,990,769 2.6% 3,362,973 12.4% 2,466,013 -26.7%28 Transfers Out-Pension Stabilization Fund 1,584,035 580,644 -63.3% 228,265 -60.7% 1,655,662 625.3% 1,752,207 5.8% 1,794,462 2.4% 2,017,783 12.4% 1,479,608 -26.7%29 Transfers Out-Internal Service Fund 1,056,023 -63.3% 152,176 387,096 -60.7% 1,103,774 625.3% 1,168,139 5.8% 1,196,307 2.4% 1,345,189 12.4% 986,405 -26.7%30 Transfers Out-Other 75,429 70,071 7.6% 6,665,252 8736.5% 78,170 -98.8% 81,065 3.7% 84,125 3.8% 87,358 3.8% 87,358 0.0%31 Capital Outlay/Projects 1,784,480 - 100.0% 1,784,480 0.0% -100.0% - 0.0% - 0.0% - 0.0% - 0.0% -32 Total Expense 40,304,248 43,718,731 8.5% 50,762,644 16.1% 44,974,398 -11.4% 47,362,584 5.3% 48,390,733 2.2% 50,020,454 3.4% 48,691,609 -2.7%33 Operating Surplus or (Deficit) $ 4,571,075 $ (17,799) $ - $ 964,445 $ - $ 471,717 $ 424,091 $ 936,03634 Beginning Available Fund Balance 16,474,060 16,474,060 32.9% 17,438,505 43.3% 17,438,505 43.9% 17,910,222 43.3% 18,334,313 43.3%35 Ending Available Fund Balance 16,474,060 32.9% 17,438,505 43.3% 17,438,505 43.9% 17,910,222 43.3% 18,334,313 43.3% 19,270,349 44.7% NOTES:
1,2,3 Numbers from consultant steady increases in property tax. 4,5,6 Numbers from consultant, steady increases projected in sales tax and Measure E. 7 Franchise Fees are projected to remain relatively consistent. Slight decline decrease is related to cable franchise fees based on recent trend. 8,9,10 Business License & TOT taxes are projected to remain consistent as the economy has re-opened. 11,12 FY23 & Beyond assumes a full return to "normal" activity. The revenues are projected to be relatively consistent into the future years. 13 FY23 & Beyond assumes a full return to "normal". Rental activity has picked up for the City in FY23 and the City's investments are trending in a positive direction and interest/coupon rates have increased.14 Development has continued and steady increase are projected, staff will continue to evaluate as the inflationary impacts on the economy are navigated at the federal level.15 FY23 & Beyond assumes a full return to "normal" activity.16 FY22 & FY23 DOF approved $200K for ROPS administrative amount and City assumes $25K for FY24 and beyond. This line also includes the ARPA Revenue Loss Allowance Recognition. 17,18,21 Salaries/Benefits/Retirement show the impacts of recent MOU negotiations and salary schedule re-alignment and ongoing costs of the new positions requested. 19,20 Retirement costs include assumptions for the recent Asset Liability Management changes approved by CalPERS. This includes reducing future discount rates to 6.8% and the impact of the -6.1% ROI for FY 2022. 22 Mid-Year FY 22-23 shows an increase that includes some inflationary items primariliy in contract services. FY 23-24 and beyond will be evaluated for the impacts of inflation. 23,24 These costs are related to internal services funds. Fluctuation due to capital outlay needs in Information Technology and City Fleet. 25 The City holds elections in November of even calendar years. 26,30 Includes debt service payment for the 2019 POBs, lease pmts on the energy efficiency projects & Landscape Maintenance Fund subsidy. 27,28,29
50% to the Capital Projects Fund, 30% to the PERS Rate Stabilization Fund and 20% to Internal Service Funds. 31 Measure E funding for the Finkbiner Park Playground, Restroom and Tennis/Pickleball Court Project approved by Council February 8, 2022.33 Amount required from the operating results to maintain 45% contingency reserve. FY23 presents the first transfer of OPEB reserve monies to the OPEB trust. 35,36 The City's General Fund Reserve Policy is a minimum of 30% to maximum of 45% of prior year operational expenditures.

The Contingency Reserve Contribution is added to the beginning available balance to reach the ending available balance.Assumes amounts for capital projects, pension reserve and internal service funds in lines 27, 28, and 29 are moved to those funds in accordance with the Reserve Policy Transfers budgeted for the reserve policy that provides funding for capital projects, pension stabilization and subsidies for internal service funds. These transfers may be updated on actual results at the end of the fiscal year.

FGH

PROJECTED
FY 22‐23

PROJECTED PROJECTED
B DE
Amended PROJECTED PROJECTED
C
Mid‐Year
FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28
Item #10. Page 9
Meeting Date: 2/28/2023 / Packet Page #: 199

CITY OF GLENDORA
GENERAL FUND MULTI‐YEAR FINANCIAL FORECAST
FISCAL YEAR ENDING JUNE 30, 2022 through 2028
A
Actual
FY 21‐22
Revenue A&B B&C C&D D&E E&F F&G G&H
1 Prop Tax - Secured, Unsecured, Suppl 8,343,874 $ 8,584,000 $ 2.9% 8,584,000 $ 0.0% 8,973,200 $ 4.5% 9,374,500 $ 4.5% 9,795,000 $ 4.5% 10,234,700 $ 4.5% 10,234,700 $ 0.0%2 Prop Tax - Redistributed RPTTF 427,469 -18.1% 350,000 350,000 0.0% 350,000 0.0% 350,000 0.0% 350,000 0.0% 350,000 0.0% 350,000 0.0%3 Property Tax In-Lieu of VLF 6,518,240 6,873,400 5.4% 6,873,400 0.0% 7,191,700 4.6% 7,520,400 4.6% 7,864,800 4.6% 8,225,000 4.6% 8,225,000 0.0%4 Sales Tax 10,841,445 11,000,000 1.5% 11,125,000 1.1% 11,440,000 2.8% 11,805,000 3.2% 12,187,000 3.2% 12,581,500 3.2% 11,440,000 -9.1%5 Sales Tax - Prop 172 585,294 -4.3% 560,000 560,000 0.0% 580,000 3.6% 590,000 1.7% 600,000 1.7% 610,000 1.7% 610,000 0.0%6 Transactions & Use Tax (Measure E) 2,779,812 -100.0% - - 0.0% - 0.0% - 0.0% - 0.0% - 0.0% - 0.0%7 Franchise Fees 2,439,080 2,422,000 -0.7% 2,422,000 0.0% 2,417,000 -0.2% 2,412,000 -0.2% 2,407,000 -0.2% 2,402,000 -0.2% 2,402,000 0.0%8 Business License Tax 427,868 -12.4% 375,000 375,000 0.0% 375,000 0.0% 375,000 0.0% 375,000 0.0% 375,000 0.0% 375,000 0.0%9 Real Property Transfer 426,875 -28.6% 305,000 305,000 0.0% 310,000 1.6% 315,000 1.6% 320,000 1.6% 325,000 1.6% 325,000 0.0% 10 Transient Occupancy Tax 175,236 -20.1% 140,000 140,000 0.0% 142,000 1.4% 144,000 1.4% 146,000 1.4% 148,000 1.4% 148,000 0.0%11 Licenses & Permits 1,274,910 1,104,975 -13.3% 1,230,475 11.4% 1,156,975 -6.0% 1,161,975 0.4% 1,161,975 0.0% 1,161,975 0.0% 1,161,975 0.0%12 Fines & Forfeitures 311,747 -36.2% 199,000 199,000 0.0% 199,000 0.0% 199,000 0.0% 199,000 0.0% 199,000 0.0% 199,000 0.0%13 Rents & Interest 1,495,995 1,252,000 -16.3% 1,332,550 6.4% 1,313,370 -1.4% 1,322,400 0.7% 1,325,420 0.2% 1,336,150 0.8% 1,336,750 0.0%14 Plan, Bldg & Eng 1,468,694 1,361,957 -7.3% 1,453,957 6.8% 1,435,178 -1.3% 1,470,339 2.4% 1,507,630 2.5% 1,547,095 2.6% 1,547,095 0.0%15 Admin, Recreation & Library 959,314 -28.1% 695,755 689,400 0.9% 706,120 1.5% 718,570 1.8% 729,125 1.5% 744,425 2.1% 743,425 -0.1%16 All Other 591,334 -18.8% 6,112,707 480,400 1172.4% 320,500 -94.8% 325,600 1.6% 320,700 -1.5% 320,900 0.1% 325,900 1.6%17 Transfers In-Measure E 2,666,944 - 0.0% 3,523,492 32.1% 2,127,038 -39.6% 1,661,689 -21.9% 1,778,700 7.0% 1,284,279 -27.8% 3,364,279 162.0% Total Revenues 39,067,186 38,364,076 -1.8% 45,282,336 18.0% 39,037,081 -13.8% 39,745,473 1.8% 41,067,350 3.3% 41,845,024 1.9% 42,788,124 2.3% Expenditures
18 Salaries 15,096,419 15,859,616 5.1% 15,783,702 -0.5% 15,494,761 -1.8% 16,218,579 4.7% 16,717,185 3.1% 17,371,448 3.9% 17,732,286 2.1%19 Retirement 2,173,601 2,183,421 0.5% 2,177,489 -0.3% 2,330,486 7.0% 2,473,092 6.1% 2,533,915 2.5% 2,635,707 4.0% 2,690,531 2.1%20 MISC PERS RATES AS A % OF PAY 11.30% 10.80% 10.68% 10.45% 10.21% 9.98% 11.30%21 SAFETY PERS RATES AS A % OF PAY 23.59% 25.03% 24.82% 24.09% 23.28% 22.55% 23.98%22 Other Benefits 2,844,364 3,155,860 11.0% 3,155,897 0.0% 3,119,817 -1.1% 3,180,971 2.0% 3,208,984 0.9% 3,226,279 0.5% 3,227,346 0.0%23 Maintenance & Operations 5,945,167 8,006,865 34.7% 8,515,362 6.4% 8,119,456 -4.6% 8,222,542 1.3% 8,391,005 2.0% 8,527,244 1.6% 8,541,669 0.2%24 Allocated Costs - Internal Svc Funds 3,737,345 3,733,530 -0.1% 3,733,530 0.0% 3,724,260 -0.2% 4,232,313 13.6% 4,382,796 3.6% 4,187,326 -4.5% 4,187,326 0.0%25 Allocated Costs - Insurance 2,178,440 1,731,767 25.8% 2,178,440 0.0% 2,209,041 1.4% 2,245,640 1.7% 2,278,910 1.5% 2,304,516 1.1% 2,304,516 0.0%26 Elections 59,488 52.0% 90,400 0.0% 90,400 -87.3% 105,400 11,500 816.5% 11,500 -89.1% 729.6% 95,400 95,400 0.0%27 Transfers Out-POB 3,192,162 2,982,265 100.0% 2,982,265 0.0% 2,985,145 0.1% 2,985,870 0.0% 2,987,210 0.0% 2,985,655 -0.1% 2,985,655 0.0%28 Transfers Out-Other 70,071 7.6% 6,665,252 75,429 8736.5% -98.8% 81,065 78,170 3.7% 84,125 3.8% 3.8% 87,358 87,358 0.0%29 Total Expense 34,850,386 38,265,826 9.8% 45,282,336 18.3% 38,072,635 -15.9% 39,745,473 4.4% 40,595,631 2.1% 41,420,933 2.0% 41,852,086 1.0%30 Operating Surplus or (Deficit) $ 98,250 4,216,800 $ - $ 964,446 $ - $ 471,719 $ 424,091 $ 936,038 $ 31 Beginning Available Fund Balance 16,357,570 16,357,570 47.1% 17,322,016 45.0% 17,322,016 45.6% 17,793,735 45.0% 18,217,826 45.0%32 Ending Available Fund Balance 16,357,570 47.1% 17,322,016 45.0% 17,322,016 45.6% 17,793,735 45.0% 18,217,826 45.0% 18,557,178 45.0% NOTES:
1,2,3 Numbers from consultant steady increases in property tax. 4,5,6 Numbers from consultant, steady increases projected in sales tax. FY22 split between General Fund & Measure E and FY23 Measure E fully in separate fund. 7 Franchise Fees are projected to remain relatively consistent. Slight decline decrease is related to cable franchise fees based on recent trend. 8,9,10 Business License & TOT taxes are projected to remain consistent as the economy has re-opened. 11,12 FY23 & Beyond assumes a full return to "normal" activity. The revenues are projected to be relatively consistent into the future years. 13 FY23 & Beyond assumes a full return to "normal". Rental activity has picked up for the City in FY22 and the City's investments are trending in a positive direction and interest rates have increased.14 Development has continued and steady increase are projected, staff will continue to evaluate as the inflationary impacts on the economy are navigated at the federal level.15 FY23 & Beyond assumes a full return to "normal" activity.16 FY22 & FY23 DOF approved $200K for ROPS administrative amount and City assumes $25K for FY24 and beyond. This line also includes the ARPA Revenue Loss Allowance Recognition.17 This line was established with MidYear for FY22. It will be based on actual results at the end of the fiscal year to represent the "subsidy" amount needed from Measure E to balance the General Fund. 18,19,22
20,21 Retirement costs include assumptions for the recent Asset Liability Management changes approved by CalPERS. This inlcudes reducing future discount rates to 6.8% and the impact of the -6.1% ROI for FY 2022. 23 FY22 includes some one times items (i.e. the January 2022 wind event costs). FY 22-23 and beyond assume a full return of services and the impacts of inflation. 24,25 These costs are related to internal services funds. Fluctuation due to capital outlay needs in Information Technology and City Fleet. 26 FY22 includes costs for redistricting. The City holds elections in November of even calendar years. 27,28 Includes debt service payment for the 2019 POBs, lease pmts on the energy efficiency projects & Landscape Maintenance Fund subsidy.

FY23 includes a transfer out of funds available as a result of the ARPA Revenue Loss Allowance recognized in the General Fund. 30 Amount required from the operating results to maintain 45% contingency reserve. 31,32 The City's General Fund Reserve Policy is a minimum of 30% to maximum of 45% of prior year operational expenditures.

The Contingency Reserve Contribution is added to the beginning available balance to reach the ending available balance.

B DE C F
Amended PROJECTED PROJECTED Mid‐Year
GH

PROJECTED PROJECTED PROJECTED
FY 26‐27 FY 27‐28
Salaries/Benefits/Retirement show the impacts of recent ALM decisions made by the CalPERS board. Salaries include ongoing costs of the new positions requested, potential salary schedule re-alignment, and Measure E supporting 8 Police Officers (plus 2 other non-sworn city staff).

FY 22‐23 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26
Item #10. Page 10
Meeting Date: 2/28/2023 / Packet Page #: 200

CITY OF GLENDORA
MEASURE E MULTI‐YEAR FINANCIAL FORECAST
FISCAL YEAR ENDING JUNE 30, 2022 through 2028
A
Actual
FY 21‐22
Revenue A&B B&C C&D D&E E&F F&G G&H
1 Transactions & Use Tax (Measure E) $ 5,754,665 $ 8,000,000 39.0% 8,955,000 $ 11.9% 8,980,000 $ 0.3% $ 9,230,000 2.8% 9,525,000 $ 3.2% 9,835,000 $ 3.3% 10,155,000 $ 3.3%2 Rents & Interest 26,736 -85.8% 48,800 3,800 1184.2% 48,800 0.0% 0.0% 48,800 48,800 0.0% 48,800 0.0% 48,800 0.0% Total Revenues 5,781,401 8,003,800 38.4% 9,003,800 12.5% 9,028,800 0.3% 9,278,800 2.8% 9,573,800 3.2% 9,883,800 3.2% 10,203,800 3.2% Expenditures
3 Salaries 131,732 1,069,425 711.8% 1,069,426 0.0% 1,029,110 -3.8% 1,090,669 6.0% 1,116,770 2.4% 1,166,230 4.4% 1,194,638 2.4%4 Retirement 14,121 1229.5% 187,739 187,739 0.0% 176,870 -5.8% 5.9% 190,546 187,281 1.7% 198,667 4.3% 203,766 2.6%5 MISC PERS RATES AS A % OF PAY 11.30% 10.80% 10.68% 10.45% 10.21% 9.98% 11.30%6 SAFETY PERS RATES AS A % OF PAY 23.59% 25.03% 24.82% 24.09% 23.28% 22.55% 23.98%7 Other Benefits 27,892 792.8% 249,021 249,021 0.0% 252,045 1.2% 2.4% 260,606 258,164 0.9% 263,435 1.1% 263,846 0.2%8 Maintenance & Operations 4,000 - 0.0% 6,000 50.0% 6,000 0.0% 0.0% 6,000 6,000 0.0% 6,000 0.0% 6,000 0.0%9 Transfers Out-GF 2,666,944 - 100.0% 3,523,492 32.1% 2,127,038 -39.6% 1,661,689 -21.9% 1,778,700 7.0% 1,284,279 -27.8% 3,364,279 162.0% 10 Transfers Out-POB 247,040 - 100.0% 247,040 0.0% 239,765 -2.9% -0.2% 239,640 239,305 0.1% 239,245 -0.2% 239,245 0.0%11 Transfers Out-CIP 2,640,059 100.0% 1,580,441 967,740 63.3% 2,438,537 54.3% 2,915,346 19.6% 2,990,769 2.6% 3,362,973 12.4% 2,466,013 -26.7%12 Transfers Out-Pension Stabilization Fund 1,584,035 100.0% 228,265 580,644 -60.7% 1,655,662 625.3% 1,752,207 5.8% 1,794,462 2.4% 2,017,783 12.4% 1,479,608 -26.7%13 Transfers Out-Internal Service Fund 1,056,023 -63.3% 152,176 387,096 -60.7% 1,103,774 625.3% 1,168,139 5.8% 1,196,307 2.4% 1,345,189 12.4% 986,405 -26.7%14 Capital Outlay/Projects 1,760,200 - 100% 1,760,200 0.0% -100.0% - 0.0% - 0.0% - 0.0% - 0.0% - Total Expense 5,453,863 8,119,849 48.9% 9,003,800 10.9% 9,028,800 0.3% 9,278,800 2.8% 9,573,800 3.2% 9,883,800 3.2% 10,203,800 3.2% 15 Operating Surplus or (Deficit) $ - $ (116,049) $ - - $ - $ - $ - $ - $ 16 Beginning Available Fund Balance 116,049 - - - - - - 17 Ending Available Fund Balance - - - - - - -
18 Pension Stabilizaton Fund Reserve 8,765,565 10,421,227 12,173,434 13,967,896 15,985,679 17,465,287 NOTES:
1 Numbers from consultant, steady increases projected in sales tax. FY22 split between General Fund and Measure E.2 The City's investments are trending in a positive direction and interest rates have increased. 3,4,7
5,6 Retirement costs include assumptions for the recent Asset Liability Management changes approved by CalPERS. This inlcudes reducing future discount rates to 6.8% and the impact of the -6.1% ROI for FY 2022. 9 Transfer to cover General Fund deficit and meet the contingency reserve policy limits. 10 Transfer for fairshare of pension obligation bond debt service cost. 11,12,13
50% to the Capital Projects Fund, 30% to the PERS Rate Stabilization Fund and 20% to Internal Service Funds. 11 This line also includes a transfer to the Affordable Housing Fund towards the purchase of property in the amount of $1.2 million.14 This line currently includes the Finkbiner Park Playground, Restroom and Tennis/Pickleball Court Project approved by Council February 8, 2022. 15,16,17 Forecast is based on budgeted amounts and may fluctuate with actual results as of June 30.

Assumes amounts available for capital projects, pension reserve and internal service funds are moved to those funds in accordance with the Reserve Policy 18 Estimated balance in the Pension Stabilization Fund after transfers relating to the Contingency Reserve Policy.

CalPERS investment returns will have the greatest impact on the level or use of this reserve.

PROJECTED
These lines are new with MidYear for FY22. With Mid-Year FY22 the City has taken a more active approach to budgeting for the reserve policy that provides funding for capital projects, pension stabilization and subsidies for internal service funds. These transfers may be updated based on actual results at the end of the fiscal year.

Amended Mid‐Year PROJECTED PROJECTED PROJECTED
FY 22‐23 FY 23‐24 FY 24‐25 FY 27‐28
Salaries/Benefits/Retirement show the impacts of recent ALM decisions made by the CalPERS board. Salaries include ongoing costs of the new positions requested, potential salary schedule re-alignment, and Measure E supporting 8 Police Officers (plus 2 other non-sworn city staff).

B C D E GH F
FY 2022‐23 FY 25‐26 FY 26‐27

PROJECTED
Item #10. Page 11
Meeting Date: 2/28/2023 / Packet Page #: 201

CITY OF GLENDORA
WATER FUNDS MULTI‐YEAR BUDGET PROJECTION
FISCAL YEAR ENDING JUNE 30, 2022 through 2028
A
Actual
FY 21‐22

OPERATIONS AND MAINTENANCE B&C C&D D&E E&F F&G G&H

REVENUE
1 Misc Revenues/Interest $ 633,878 $ 261,863 $ 261,863 0.0% $ 263,171 0.5% $ 263,779 0.2% $ 263,687 0.0% $ 264,996 0.5% $ 264,996 0.0%2 Water Charges 19,647,019 19,805,878 19,805,878 0.0% 20,400,054 3.0% 21,012,053 3.0% 21,642,417 3.0% 22,291,689 3.0% 22,291,689 0.0%3 Sales to Other Water Companies 45,007 8,240 8,240 0.0% 8,487 3.0% 8,000 ‐5.7% 9,004 12.6% 9,274 3.0% 9,274 0.0% REVENUE TOTAL 20,325,905 20,075,981 20,075,981 0.0% 20,671,711 3.0% 21,283,831 3.0% 21,915,108 3.0% 22,565,959 3.0% 22,565,959 0.0%

EXPENSES
4 Debt Service 2,418,800 2,531,105 2,531,105 0.0% 2,541,865 0.4% 2,535,140 ‐0.3% 2,538,790 0.1% 2,534,220 ‐0.2% 2,534,220 0.0%5 Production 4,055,746 3,343,831 3,558,831 6.4% 3,209,570 ‐9.8% 3,317,359 3.4% 3,419,506 3.1% 3,522,493 3.0% 3,541,185 0.5%6 Transmission/Distribution 1,341,102 2,611,910 2,889,810 10.6% 2,719,380 ‐5.9% 2,858,876 5.1% 2,999,807 4.9% 3,116,105 3.9% 3,154,315 1.2%7 Water Customer Service 1,063,015 1,398,504 1,398,504 0.0% 1,394,210 ‐0.3% 1,444,536 3.6% 1,485,486 2.8% 1,527,235 2.8% 1,534,241 0.5%8 Water Administration 1,587,808 2,028,569 2,028,569 0.0% 2,236,834 10.3% 2,167,613 ‐3.1% 1,968,085 ‐9.2% 2,350,895 19.5% 2,361,827 0.5%9 Support 2,707,404 3,432,776 3,431,693 0.0% 3,373,376 ‐1.7% 3,522,317 4.4% 3,644,825 3.5% 3,751,186 2.9% 3,726,187 ‐0.7% 10 Water Conservation 447,703 824,633 1,440,233 74.7% 706,308 ‐51.0% 741,727 5.0% 772,526 4.2% 799,557 3.5% 812,581 1.6% EXPENSES TOTAL 13,621,577 16,171,327 17,278,745 6.8% 16,181,542 ‐6.4% 16,587,567 2.5% 16,829,026 1.5% 17,601,691 4.6% 17,664,557 0.4% OPERATIONS & MAINTENANCE SUBTOTAL 6,704,327 3,904,654 2,797,236 ‐28.4% 4,490,169 60.5% 4,696,264 4.6% 5,086,082 8.3% 4,964,269 ‐2.4% 4,901,403 ‐1.3%

PURCHASED WATER COMPONENT

REVENUE
11 Purchased Water 2,032,370 2,855,778 2,855,778 0.0% 2,941,451 3.0% 3,029,694 3.0% 3,120,586 3.0% 3,214,203 3.0% 3,214,203 0.0% REVENUE TOTAL 2,032,370 2,855,778 2,855,778 0.0% 2,941,451 3.0% 3,029,694 3.0% 3,120,586 3.0% 3,214,203 3.0% 3,214,203 0.0%

EXPENSES
12 Replenishment Water 1,111,182 2,557,144 2,557,144 0.0% 2,633,900 3.0% 2,712,900 3.0% 2,794,300 3.0% 2,878,100 3.0% 2,878,100 0.0%13 Purchased Water 1,797,371 2,160,000 2,160,000 0.0% 2,224,800 3.0% 2,291,500 3.0% 2,360,200 3.0% 2,431,000 3.0% 2,431,000 0.0% EXPENSES TOTAL 2,908,553 4,717,144 4,717,144 0.0% 4,858,700 3.0% 5,004,400 3.0% 5,154,500 3.0% 5,309,100 3.0% 5,309,100 0.0% PURCHASED WATER COMPONENT SUBTOTAL (876,183) (1,861,366) (1,861,366) 0.0% (1,917,249) 3.0% (1,974,706) 3.0% (2,033,914) 3.0% (2,094,897) 3.0% (2,094,897) 0.0%

ENERGY COMPONENT

REVENUE
14 Energy 1,346,350 1,608,448 1,608,448 0.0% 1,656,701 3.0% 1,706,402 3.0% 1,757,595 3.0% 1,810,322 3.0% 1,810,322 0.0% REVENUE TOTAL 1,346,350 1,608,448 1,608,448 0.0% 1,656,701 3.0% 1,706,402 3.0% 1,757,595 3.0% 1,810,322 3.0% 1,810,322 0.0%

EXPENSES
15 Energy (Pumping Expenses) 1,348,921 1,552,640 1,552,640 0.0% 1,599,200 3.0% 1,647,200 3.0% 1,696,600 3.0% 1,747,500 3.0% 1,747,500 0.0% EXPENSES TOTAL 1,348,921 1,552,640 1,552,640 0.0% 1,599,200 3.0% 1,647,200 3.0% 1,696,600 3.0% 1,747,500 3.0% 1,747,500 0.0% ENERGY COMPONENT SUBTOTAL (2,571) 55,808 55,808 0.0% 57,501 3.0% 59,202 3.0% 60,995 3.0% 62,822 3.0% 62,822 0.0% TOTAL OPERATIONS 5,825,574 2,099,096 991,678 ‐52.8% 2,630,422 165.2% 2,780,760 5.7% 3,113,162 12.0% 2,932,194 ‐5.8% 2,869,328 ‐2.1%

TRANSFERS OUT
16 Transfer Out ‐ Water Capital Project Fund 4,000,000 5,550,000 5,550,000 0.0% 5,610,000 1.1% 3,200,000 ‐43.0% 2,770,000 ‐13.4% 2,650,000 ‐4.3% 2,320,000 ‐12.5% 17 Transfer Out ‐ Energy & Others 38,264 41,242 41,242 0.0% 43,227 4.8% 45,324 4.9% 47,539 4.9% 49,881 4.9% 49,881 0.0% TOTAL TRANSFERS OUT 4,038,264 5,591,242 5,591,242 0.0% 5,653,227 1.1% 3,245,324 ‐42.6% 2,817,539 ‐13.2% 2,699,881 ‐4.2% 2,369,881 ‐12.2% TOTAL OPERATIONS & TRANSFERS 1,787,310 (3,492,146) (4,599,564) 31.7% (3,022,805) ‐34.3% (464,564) ‐84.6% 295,623 ‐163.6% 232,313 ‐21.4% 499,447 115.0% BEGINNING BALANCE 19,424,280 14,824,716 11,801,911 11,337,347 11,632,970 11,865,283 ENDING BALANCE 14,824,716 82.7% 11,801,911 50.0% 11,337,347 50.0% 11,632,970 50.0% 11,865,283 50.0% 12,364,731 50.0% H
Amended
FY 22‐23

PROJECTED
FY 25‐26
Mid‐Year PROJECTED
FY 27‐28
G

PROJECTED
FY 23‐24 FY 26‐27
F

PROJECTED
FY 24‐25
BC D E

PROJECTED
FY 22‐23
1 of 2
Item #10. Page 12
Meeting Date: 2/28/2023 / Packet Page #: 202

CITY OF GLENDORA
WATER FUNDS MULTI‐YEAR BUDGET PROJECTION
FISCAL YEAR ENDING JUNE 30, 2022 through 2028
A
Actual
FY 21‐22
H
Amended
FY 22‐23

PROJECTED
FY 25‐26
Mid‐Year PROJECTED
FY 27‐28
G

PROJECTED
FY 23‐24 FY 26‐27
F

PROJECTED
FY 24‐25
BC D E

PROJECTED
FY 22‐23

CAPITAL PROJECTS B&C C&D D&E E&F F&G G&H

REVENUE
18 Transfer In ‐ Operating Fund $ 4,000,000 $ 5,550,000 $ 5,550,000 0.0% $ 5,610,000 1.1% $ 3,200,000 ‐43.0% $ 2,770,000 ‐13.4% $ 2,650,000 ‐4.3% $ 2,320,000 ‐12.5%19 Development Impact Fees/Interest/Other 247,253 245,600 245,600 0.0% 246,800 0.5% 247,400 0.2% 247,400 0.0% 248,600 0.5% 248,600 0.0% REVENUE TOTAL 4,247,253 5,795,600 5,795,600 0.0% 5,856,800 1.1% 3,447,400 ‐41.1% 3,017,400 ‐12.5% 2,898,600 ‐3.9% 2,568,600 ‐11.4%

EXPENSES
20 Capital Projects 2,180,127 26,192,164 26,207,164 0.1% 4,278,914 ‐83.7% 1,405,417 ‐67.2% 2,950,568 109.9% 174,622 ‐94.1% 178,718 2.3% EXPENSES TOTAL 2,180,127 26,192,164 26,207,164 0.1% 4,278,914 ‐83.7% 1,405,417 ‐67.2% 2,950,568 109.9% 174,622 ‐94.1% 178,718 2.3% TOTAL CAPITAL PROJECTS 2,067,126 (20,396,564) (20,411,564) 0.1% 1,577,886 ‐107.7% 2,041,983 29.4% 66,832 ‐96.7% 2,723,978 3975.9% 2,389,882 ‐12.3% BEGINNING BALANCE 23,419,170 3,007,606 4,585,492 6,627,475 6,694,307 9,418,285 ENDING BALANCE 3,007,606 4,585,492 6,627,475 6,694,307 9,418,285 11,808,167

WATER FORECAST ASSUMPTIONS
1 Primarily interest earnings, forecasted conservatively. FY22 includes SWRCB Arrearage Program Grant.2 FY23 does not include a rate change. Future forecasts will be updated based on infrastructure assessment and rate study findings.3 Sales to other companies, depends on the water demand from other water company4 Debt Service includes the 2012 CSCDA Water Revenue Bonds, 2016 Water Revenue Bonds and the 2019 Pension Obligation Bonds. 5‐10 These lines include the cost of water personnel, water assessments, cost of water conservation grant programs and costs related to the divisions supporting the water fund (i.e Finance, Human Resources, etc.). 11 FY23 does not include a rate change. Future forecasts will be updated based on infrastructure assessment and rate study findings. 12‐13 Current drought conditions will dramatically impact whether replenishement water is used (historically used as it is less expensive) or if the City will need to contintue purchase water to meet demand.14‐15 FY23 does not include a rate increase. Future forecasts will be updated based on infrastructure assessment and rate study findings. More costs depend on production & climate change. 1617 Transfers for Citywide Energy Efficiency Project related debt service payments and to the Landscape Maintenance Fund to supplement zones where expenditures exceed revenues1819 Primarily interest earnings, forecasted conservatively.20 2023 Includes roll over from previous years and 2023 to 2026 based on the 5‐Year CIP included in the Adopted FY2022 & FY2023 2‐Year Budget and the FY 2022‐23 Amended 5‐Year CIP. FY27 & FY28 CIP will be based on Infrastructure assessment findings and recommendations.

Amount based on Water Fund Reserves Policy where the Water Operations Working Capital and Catastrophic Reserve (adopted by Resolution No. 2010‐49) shall be in an amount equal to the cost to fund operations for a six‐month period in the event of a catastrophic event and remaining amounts are transferred from the Water Operations to the Water Capital Projects Fund.
2 of 2
Item #10. Page 13
Meeting Date: 2/28/2023 / Packet Page #: 203
Personnel Staffing Reconciliation
Mid-Year FY22-23
Department Position Reason FTE
Adopted Mid-Cycle FY 22-23 Budgeted Positions (Full time and Part time) 256.77 Amended FY 22-23 Budget Positions 256.77
Administrative Services 1 Senior Accountant Position Added 1.00 Administrative Services 1 Senior Accounting Tech Position Removed (1.00) Administrative Services 1 Human Resources Analyst Position Removed 1.00 Administrative Services 1 Risk Management Administrator Position Removed (1.00) Community Development 1 Principal Planner Position Added 1.00 Community Development 1 Associate Planner Position Removed (1.00) Community Services 1 Human Services & Outreach Coordinator Position Added 1.00 Community Services 1 Management Analyst Position Removed (1.00) Community Services 2 Community Services Coordinator Position Added 1.00 Public Works 3 Business Services Manager Position Added 1.00 Net change in Full time positions 2.00
Net change in Part time positions 0.00
Total Change in Authorized Positions 2.00
258.77
Footnotes:
1 These positions are all reclassifications listed with the added position first and the eliminated position second. 2 Position responsibilities will include growing participation/coordination of contract classes, facility rentals and special events. 3 Position responsibities will include coordinating efforts amongst all Public Works Divisions, including contract processing.

Proposed Mid-Year FY22-23 position changes (listed only where title and pay changed) Full time Positions -
Part time Positions -
Mid-Year Amended FY 22-23 Budgeted Positions
Item #10. Page 14
Meeting Date: 2/28/2023 / Packet Page #: 204

RESOLUTION
CC 2023-___ CC 2023-___ (SA) HA 2023___
A RESOLUTION AMENDING ITS 2022-23 FISCAL BUDGET PER THE

MID-YEAR REVIEW RECOMMENDATIONS

CITY COUNCIL, SUCCESSOR AGENCY,

AND HOUSING AUTHORITY
City of Glendora, California
WHEREAS, in accordance with Glendora Municipal Code Section 2.08.070, it is the City’s Manager’s duty to prepare and submit a proposed annual budget and salary plan to the Glendora City Council; and
WHEREAS, in accordance with Glendora Municipal Code Section 2.09.040, it is the City’s Manager’s duty to prepare and submit any revisions or amendments to the classified service positions and job descriptions to the Glendora City Council; and WHEREAS, the City Manager submitted a proposed budget to the Glendora City Council for Fiscal Year 2022-23 commencing July 1, 2022; and
WHEREAS, the budget for fiscal year 2022-23 of the City of Glendora has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the budget is reviewed during a Mid-Year Review process that results in recommended budget adjustments to reflect unforeseen changes in revenue or expenditure requirements that require City Council approval;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council does hereby approve the Mid-Year Adjustments as detailed in Exhibit “A”.

SECTION 2. The City Council does hereby approve the classification, salary range, and job descriptions as detailed in Exhibit “B” to be included in the authorized position listing for the following positions:

Human Services & Outreach Coordinator $63,996 - $77,796 Principal Planner $88,610 - $107,706
Business Services Manager $106,600 - $129,580
SECTION 3. The City Council, as Successor Agency to the Glendora Community Redevelopment Agency, is amending the revenue and expenditure budget applicable to the Successor Agency as identified in “Exhibit A”. The City Council hereby determines and declares that the City of Glendora, its General Fund and all of its other accounting funds shall NOT be obligated to finance or fulfill any Successor Agency obligations in any manner.

Item #10. Page 15
Meeting Date: 2/28/2023 / Packet Page #: 205
Resolution CC 2023-____, CC 2023-____ (SA), HA 2023-_____ Page 2 of 4 SECTION 4. Per the City of Glendora adopted Financial Policies, the City Manager is authorized to transfer appropriations between departments or functions, provided that no change is made in the total amount of the annual budget of any single fund.

SECTION 5. The Mayor Shall sign and the City Clerk shall certify to the passage and adoption of this resolution shall enter the same in the Book of Original Resolutions and that this resolution shall take effect and be in force on this date.

SECTION 6. The City Clerk is hereby directed to forward a copy of this resolution to the Administrative Services Director.

APPROVED and PASSED this ____ day of February, 2023.

City Council, Successor Agency, and
Housing Authority
Glendora, CA
BY: ____________________________________

GARY BOYER
Mayor/Chair
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
Attorney

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #10. Page 16
Meeting Date: 2/28/2023 / Packet Page #: 206
Resolution CC 2023-____, CC 2023-____ (SA), HA 2023-_____ Page 3 of 4 Exhibit A
Recommended Budget Adjustments
Item #10. Page 17
Meeting Date: 2/28/2023 / Packet Page #: 207
Resolution CC 2023-____, CC 2023-____ (SA), HA 2023-_____ Page 4 of 4 Exhibit B
Recommended Revisions or Amendments to Classified Service Positions and Job Descriptions
Item #10. Page 18
Meeting Date: 2/28/2023 / Packet Page #: 208
Exhibit A
FY23 Mid‐Year Revenue Adjustments
2/8/2023 1:56 PM
Type Revenues
Values
Fund
Fund Name &
Account String Account Name Division Name
FY23
Amended
Budget
FY23 Mid‐Year
Adjustments
FY23
Amended
Total Description
001 GENERAL FUND
001‐0090‐31201‐0000000 SALES AND USE TAX GENERAL REVENUE 11,000,000 125,000 11,125,000 Increase Based on Activity 001‐5126‐36204‐0000000 SPECIAL POLICE SERVICES POLICE ADMINISTRATION 12,000 12,000 24,000 Increase Based on Activity 001‐5126‐37126‐0000000 MISCELLANEOUS RECEIPTS POLICE ADMINISTRATION 3,500 10,000 13,500 Increase Based on Activity 001‐5130‐36208‐0000000 FINGERPRINTING FEE POLICE SUPPORT SERVICES 5,000 15,000 20,000 Increase Based on Activity 001‐5133‐32221‐0000000 CONCEALED WEAPONS PERMIT POLICE RECORDS 0 2,000 2,000 Increase Based on Activity 001‐6064‐32101‐0000000 BUILDING PERMITS BUILDING 575,000 150,000 725,000 Increase Based on Activity 001‐6064‐36113‐0000000 PLAN CHECKING BUILDING 225,000 100,000 325,000 Increase Based on Activity 001‐6565‐32121‐0000000 EXCAVATION PERMITS ENGINEERING 80,000 (30,000) 50,000 Decrease Based on Activity 001‐6565‐32123‐0000000 OVERSIZED LOAD PERMIT ENGINEERING 1,500 3,500 5,000 Increase Based on Activity 001‐6565‐36103‐0000000 BUILDING READDRESS FEE ENGINEERING 10,000 5,000 15,000 Increase Based on Activity 001‐6565‐36120‐0000000 ENG & INSPECTION FEE ENGINEERING 8,000 6,000 14,000 Increase Based on Activity 001‐6565‐36123‐0000000 GRADING & PERMIT INSPECT ENGINEERING 12,000 3,000 15,000 Increase Based on Activity 001‐6565‐36124‐0000000 TRAFFIC PLAN REVIEW ENGINEERING 35,000 7,000 42,000 Increase Based on Activity 001‐6565‐36125‐0000000 MISC PLAN REVIEW ENGINEERING 15,000 7,000 22,000 Increase Based on Activity 001‐6565‐36136‐0000000 SEWER ACREAGE FEES ENGINEERING 4,000 1,000 5,000 Increase Based on Activity 001‐6565‐36144‐0000000 WIRELESS FACILITIES FEE ENGINEERING 40,000 (32,000) 8,000 Decrease Based on Activity 001‐6584‐36341‐0000000 TREE FEES TREES 5,000 (5,000) 0 Decrease Based on Activity 001‐7076‐34115.BW‐000 BIDWELL FORUM RENTAL LIBRARY ADMINISTRATION 2,000 3,550 5,550 Increase Based on Activity 001‐7076‐37126‐0000000 MISCELLANEOUS RECEIPTS LIBRARY ADMINISTRATION 0 5,484 5,484 Increase Based on Activity 001‐7077‐36502‐0000000 LIBRARY FEES CIRCULATION/TECHNICAL SERVICES 17,800 2,140 19,940 Increase Based on Activity 001‐7077‐36506‐0000000 COPY FEES CIRCULATION/TECHNICAL SERVICES 6,800 715 7,515 Increase Based on Activity 001‐7581‐34115.LB‐0000 LEGION BLDG,. RENTALS COMMUNITY SERVICES ADMIN 50,000 35,000 85,000 Increase Based on Activity 001‐7581‐34115.LF‐0000 LA FETRA RENTAL COMMUNITY SERVICES ADMIN 28,000 42,000 70,000 Increase Based on Activity 001‐7588‐36312‐0000000 ADULT TN CENTER OPEN PLAY TEEN CENTER 1,000 500 1,500 Increase Based on Activity 001‐7588‐36313‐0000000 YOUTH BASKETBALL PROGRAM TEEN CENTER 70,000 3,000 73,000 Increase Based on Activity 001‐9098‐39103‐0000000 T/I ‐ Measure E TRANSFERS IN/OUT 2,666,944 856,548 3,523,492 Measure E Subsidy 001‐9098‐39262‐0000000 T/I ‐ ARPA TRANSFERS IN/OUT 0 5,589,823 5,589,823 ARPA Revenue Loss Allowance 001 Total 14,873,544 6,918,260 21,791,804
002 PENSION STABILIZATION
002‐9098‐39103‐0000000 T/I ‐ Measure E TRANSFERS IN/OUT 580,644 (352,379) 228,265 Modified Reserve Policy Transfer 002 Total 580,644 (352,379) 228,265
103 MEASURE E
103‐0090‐31204‐0000000 TRANSACTION & USE TAX GENERAL REVENUE 8,000,000 955,000 8,955,000 Increase Based on Activity 103‐0090‐34101‐0000000 INTEREST EARNINGS GENERAL REVENUE 3,800 45,000 48,800 Increase Based on Activity 103 Total 8,003,800 1,000,000 9,003,800
202 STREET LIGHTING ASSESSMENT DISTRICT
202‐6562‐31152‐0000000 STREET LIGHT ASSESSMENT STREETS 454,551 40,799 495,350 Based on Engineer's Report 202 Total 454,551 40,799 495,350
202B LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
202B‐6584‐31151.01‐000 HIGHLAND/OAK KNOLL TREES 4,614 230 4,844 Based on Engineer's Report 202B‐6584‐31151.03‐000 GMR/PALM DRIVE TREES 10,223 511 10,734 Based on Engineer's Report 202B‐6584‐31151.08‐000 GMR/BOULDER SPRINGS TREES 6,461 323 6,784 Based on Engineer's Report 202B‐6584‐31151.11‐000 GLENDORA BOUGAINVILLEA TREES 10,955 547 11,502 Based on Engineer's Report 202B‐6584‐31151.13‐000 NO.LORAINE/PALM DR. TREES 1,183 58 1,241 Based on Engineer's Report 202B‐6584‐31151.19‐000 HIDDEN SPRINGS TREES 6,445 322 6,767 Based on Engineer's Report 202B Total 39,881 1,991 41,872
205 STATE GAS TAX
205‐6562‐35115‐0000000 GAS TAX 2105 STREETS 332,530 (14,946) 317,584 Decrease Based on Activity 205‐6562‐35116‐0000000 GAS TAX 2106 STREETS 189,864 (5,700) 184,164 Decrease Based on Activity 205‐6562‐35117‐0000000 GAS TAX 2107 STREETS 454,287 (73,842) 380,445 Decrease Based on Activity 205‐6562‐35119‐0000000 GAS TAX 2103 STREETS 507,617 (55,827) 451,790 Decrease Based on Activity 205 Total 1,484,298 (150,315) 1,333,983
206 PARK FACILITIES DEVELOPMENT
206‐6582‐31530‐0000000 CONSTRUCTION DEV TAX (DI) PARKS 50,000 50,000 100,000 Increase Based on Activity 206 Total 50,000 50,000 100,000
207 GRANTS
207‐6008‐35159‐0000000 GRANT REVENUE ECONOMIC DEVELOPMENT 0 150,000 150,000 LEAP Grant 207‐6086‐35331‐0000000 FTA BUSSTOP ENHANCE PROG PUBLIC TRANSIT 0 40,000 40,000 FTA Bus Stop Enhancement 207 Total 0 190,000 190,000
208 ASSET FORFEITURE
208‐5128‐35210‐0000000 JUSTICE (DEA) INVESTIGATION 50,000 (25,000) 25,000 Decrease Based on Activity 208 Total 50,000 (25,000) 25,000
222 MEASURE R TRANSPORTATION
222‐6562‐35125‐0000000 MEASURE R LOCAL RETURN STREETS 782,242 81,386 863,628 Increase Based on Activity 222 Total 782,242 81,386 863,628
229 LIBRARY FRIENDS FOUNDATION
229‐7079‐35162‐0000000 LITERACY PROGRAM (SB 70) ADULT SERVICES 25,000 (445) 24,555 Decrease Based on Grant 229‐7079‐37126‐0000000 MISCELLANEOUS RECEIPTS ADULT SERVICES 0 4,692 4,692 Increase Based on Activity 229 Total 25,000 4,247 29,247
1 of 2
Item #10. Page 19
Meeting Date: 2/28/2023 / Packet Page #: 209
Exhibit A
FY23 Mid‐Year Revenue Adjustments
2/8/2023 1:56 PM
Type Revenues
Values
Fund
Fund Name &
Account String Account Name Division Name
FY23
Amended
Budget
FY23 Mid‐Year
Adjustments
FY23
Amended
Total Description
254 OFFICE OF TRAFFIC SAFETY GRANT
254‐5194.23‐35186‐0000 STEP REIMBURSEMENTS STEP GRANT FY23 0 97,000 97,000 Increase Based on Grant 254 Total 0 97,000 97,000
255 MEASURE M
255‐6562‐35334‐0000000 MEASURE M STREETS 886,541 90,736 977,277 Increase Based on Activity 255 Total 886,541 90,736 977,277
256 ROAD MAINTENANCE AND REHABILITATION (SB1)
256‐6562‐35121‐0000000 ROAD REHAB STREETS 1,174,837 (33,314) 1,141,523 Decrease Based on Activity 256 Total 1,174,837 (33,314) 1,141,523
260 PERMIT FILE MAINTENANCE
260‐6064‐36104‐0000000 PERMIT FILE MAINTEN FEE BUILDING 75,000 15,000 90,000 Increase Based on Activity 260 Total 75,000 15,000 90,000
285 AFFORDABLE HOUSING
285‐9098‐39001‐0000000 T/I ‐ GENERAL FUND TRANSFERS IN/OUT 0 934,760 934,760 Property Purchase & Homeless Program 285‐9098‐39103‐0000000 T/I ‐ Measure E TRANSFERS IN/OUT 0 1,200,000 1,200,000 Property Purchase 285‐9098‐39321‐0000000 T/I ‐ GRANTS TRANSFERS IN/OUT 0 1,408,828 1,408,828 Property Purchase 285 Total 0 3,543,588 3,543,588
321 CAPITAL PROJECTS
321‐9098‐39001‐0000000 T/I ‐ GENERAL FUND TRANSFERS IN/OUT 0 4,655,063 4,655,063 Funding for CIP Projects 321‐9098‐39103‐0000000 T/I ‐ Measure E TRANSFERS IN/OUT 967,740 (587,299) 380,441 Modified Reserve Policy Transfer 321 Total 967,740 4,067,764 5,035,504
400 SUCCESSOR AGENCY
400‐0090‐34101‐0000000 INTEREST EARNINGS GENERAL REVENUE 18,000 (8,000) 10,000 Decrease Based on Activity 400 Total 18,000 (8,000) 10,000
548 TECHNOLOGY
548‐9098‐39103‐0000000 T/I ‐ Measure E TRANSFERS IN/OUT 387,096 (234,920) 152,176 Modified Reserve Policy Transfer 548 Total 387,096 (234,920) 152,176
600 PENSION TRUST
600‐9098‐39002‐0000000 T/I ‐ PENSIONS TRANSFERS IN/OUT 0 3,500,000 3,500,000 Section 115 Pension Trust Contribution 600 Total 0 3,500,000 3,500,000
601 OPEB TRUST
601‐9098‐39001‐0000000 T/I ‐ GENERAL FUND TRANSFERS IN/OUT 0 1,000,000 1,000,000 Section 115 OPEB Trust Contribution 601 Total 0 1,000,000 1,000,000
Grand Total 29,853,174 19,796,843 49,650,017
2 of 2
Item #10. Page 20
Meeting Date: 2/28/2023 / Packet Page #: 210
Exhibit A
FY23 Mid‐Year Expenditure Adjustments
2/8/2023 1:57 PM
Type Expenses
Values
Fund
Fund Name &
Account String Account Name Division Name
FY23
Amended
Budget
FY23 Mid‐Year
Adjustments
FY23
Amended
Total Description
001 GENERAL FUND
001‐4103‐55316‐000000 RECRUITMENT EXPENSES HUMAN RESOURCES 22,600 5,000 27,600 Increase Based on Activity 001‐4103‐59100‐000000 CONTRACT SERVICES HUMAN RESOURCES 29,000 17,000 46,000 Library Classification & Compensation 001‐5126‐51400‐000000 BUILDING MATERIALS POLICE ADMINISTRATION 4,000 4,000 8,000 Increase Based on Activity 001‐5126‐59100‐000000 CONTRACT SERVICES POLICE ADMINISTRATION 182,085 8,000 190,085 Increase Based on Activity 001‐5131‐51200‐000000 DIVISION SUPPLIES COMMUNITY RELATIONS 1,800 6,000 7,800 Enhance Social Media Presence 001‐5133‐51110‐000000 OFFICE SUPPLIES POLICE RECORDS 17,500 4,500 22,000 Increase Based on Activity 001‐5133‐59100‐000000 CONTRACT SERVICES POLICE RECORDS 10,000 20,000 30,000 Increase Based on Activity 001‐6051‐41110‐000000 REGULAR TIME PLANNING 645,122 1,241 646,363 Principal Planner 001‐6051‐42110‐000000 MISC PERS PLANNING 69,680 118 69,798 Principal Planner 001‐6051‐42310‐000000 EMPLOYER PAID BENEFITS PLANNING 19,333 65 19,398 Principal Planner 001‐6051‐42520‐000000 WORKERS COMP PLANNING 10,253 52 10,305 Principal Planner 001‐6064‐59100‐000000 CONTRACT SERVICES BUILDING 307,088 100,000 407,088 Increase Based on Activity 001‐6554‐41110‐000000 REGULAR TIME ENVIRONMENTAL SERVICES 91,028 (27,309) 63,719 Business Services Manager 001‐6554‐42110‐000000 MISC PERS ENVIRONMENTAL SERVICES 8,633 (2,589) 6,044 Business Services Manager 001‐6554‐42310‐000000 EMPLOYER PAID BENEFITS ENVIRONMENTAL SERVICES 2,662 (349) 2,313 Business Services Manager 001‐6554‐42520‐000000 WORKERS COMP ENVIRONMENTAL SERVICES 1,031 (238) 793 Business Services Manager 001‐6554‐59100‐000000 CONTRACT SERVICES ENVIRONMENTAL SERVICES 67,800 12,000 79,800 Increase Based on Activity 001‐6561‐41110‐000000 REGULAR TIME PUBLIC WORKS ADMINISTRATION 223,584 (31,712) 191,872 Position update to Water Fund 001‐6561‐42110‐000000 MISC PERS PUBLIC WORKS ADMINISTRATION 25,997 (4,892) 21,105 Position update to Water Fund 001‐6561‐42290‐000000 FLEX BENEFIT PUBLIC WORKS ADMINISTRATION 21,462 (2,270) 19,192 Position update to Water Fund 001‐6561‐42310‐000000 EMPLOYER PAID BENEFITS PUBLIC WORKS ADMINISTRATION 7,947 (524) 7,423 Position update to Water Fund 001‐6561‐42520‐000000 WORKERS COMP PUBLIC WORKS ADMINISTRATION 5,013 (264) 4,749 Position update to Water Fund 001‐6562‐51200‐000000 DIVISION SUPPLIES STREETS 3,393 3,407 6,800 Increase Based on Activity 001‐6562‐52100‐000000 STREET REP & MAINT STREETS 1,980 2,720 4,700 Increase Based on Activity 001‐6562‐55600‐000000 TRAINING & EDUCATION STREETS 5,880 7,120 13,000 Increase Based on Activity 001‐6566‐51110‐000000 OFFICE SUPPLIES FACILITIES MAINTENANCE 2,280 1,220 3,500 Increase Based on Activity 001‐6566‐51200‐000000 DIVISION SUPPLIES FACILITIES MAINTENANCE 3,800 12,200 16,000 Increase Based on Activity 001‐6566‐51400‐000000 BUILDING MATERIALS FACILITIES MAINTENANCE 7,370 11,630 19,000 Increase Based on Activity 001‐6566‐51500‐000000 EQUIPMENT PARTS FACILITIES MAINTENANCE 15,200 12,800 28,000 Increase Based on Activity 001‐6566‐56100.51‐0000 BUILDING REP & MNT POLICE FACILITIES MAINTENANCE 33,020 25,980 59,000 Increase Based on Activity 001‐6566‐56100‐000000 BUILDING MAINT FACILITIES MAINTENANCE 78,740 35,000 113,740 Increase Based on Activity 001‐6566‐57100‐000000 ELECTRIC FACILITIES MAINTENANCE 27,200 8,800 36,000 Increase Based on Activity 001‐6566‐59100‐000000 CONTRACT SERVICES FACILITIES MAINTENANCE 345,380 (45,380) 300,000 Decrease Based on Activity 001‐6582‐41210‐000000 PART TIME PARKS 34,585 (34,585) 0 Change in division staffing model. 001‐6582‐51500‐000000 EQUIPMENT PARTS PARKS 20,500 11,500 32,000 Increase Based on Activity 001‐6582‐54200‐000000 AGRICULTURAL SUPPLIES PARKS 6,400 1,900 8,300 Increase Based on Activity 001‐6582‐57100‐000000 ELECTRIC PARKS 81,200 39,800 121,000 Increase Based on Activity 001‐6582‐59100‐000000 CONTRACT SERVICES PARKS 886,700 96,300 983,000 Increase Based on New Contract. 001‐6584‐59100‐000000 CONTRACT SERVICES TREES 68,643 30,000 98,643 Increase Based on New Contract. 001‐7581‐55340‐000000 POSTAGE COMMUNITY SERVICES ADMIN 12,500 1,000 13,500 Increase Based on Activity 001‐7581‐55450‐000000 BANK SERVICE CHARGES COMMUNITY SERVICES ADMIN 23,000 7,000 30,000 Increase Based on Activity 001‐7583‐41110‐000000 REGULAR TIME RECREATION 216,763 15,963 232,726 Community Services Coordinator 001‐7583‐42110‐000000 MISC PERS RECREATION 23,663 1,513 25,176 Community Services Coordinator 001‐7583‐42290‐000000 FLEX BENEFIT RECREATION 18,196 3,400 21,596 Community Services Coordinator 001‐7583‐42310‐000000 EMPLOYER PAID BENEFITS RECREATION 6,548 431 6,979 Community Services Coordinator 001‐7583‐42520‐000000 WORKERS COMP RECREATION 10,751 139 10,890 Community Services Coordinator 001‐7583‐58100‐000000 RECREATION ACTV & EVENTS RECREATION 91,500 15,000 106,500 Increase Based on Activity 001‐7583‐58300‐000000 CONTRACT CLASSES RECREATION 237,000 43,000 280,000 Increase Based on Activity 001‐7588‐51110‐000000 OFFICE SUPPLIES TEEN CENTER 2,700 2,000 4,700 Increase Based on Activity 001‐7588‐51240‐000000 YOUTH BASKETBALL TEEN CENTER 40,500 8,000 48,500 Increase Based on Activity 001‐7588‐59550‐000000 UNIFORM & LINEN LAUNDRY TEEN CENTER 600 1,000 1,600 Increase Based on Activity 001‐9098‐90285‐000000 T/O ‐ AFFORDABLE HOUSING TRANSFERS IN/OUT 0 934,760 934,760 Purchase of Property & Homeless Program 001‐9098‐90321‐000000 T/O ‐ CAP PROJECTS TRANSFERS IN/OUT 0 4,655,063 4,655,063 Funding for CIP Projects 001‐9098‐90601‐000000 T/O‐OPEB TRUST TRANSFERS IN/OUT 0 1,000,000 1,000,000 Section 115 OPEB Trust Contribution 001 Total 4,079,610 7,016,511 11,096,120
002 PENSION STABILIZATION
002‐9098‐90600‐000000 T/O‐PENSION TRUST TRANSFERS IN/OUT 0 3,500,000 3,500,000 Section 115 Pension Trust Contribution 002 Total 0 3,500,000 3,500,000
103 MEASURE E
103‐4216‐59100‐000000 CONTRACT SERVICES FINANCE 0 2,000 2,000 Increase Based on Activity 103‐9098‐90001‐000000 T/O ‐ GENERAL FUND TRANSFERS IN/OUT 2,666,944 856,548 3,523,492 General Fund Subsidy 103‐9098‐90002‐000000 T/O ‐ PENSION STAB TRANSFERS IN/OUT 580,644 (352,379) 228,265 Decrease Based on Activity 103‐9098‐90285‐000000 T/O ‐ AFFORDABLE HOUSING TRANSFERS IN/OUT 0 1,200,000 1,200,000 Purchase of Property 103‐9098‐90321‐000000 T/O ‐ CAP PROJECTS TRANSFERS IN/OUT 967,740 (587,299) 380,441 Decrease Based on Activity 103‐9098‐90548‐000000 T/O‐TECHNOLOGY FUND TRANSFERS IN/OUT 387,096 (234,920) 152,176 Decrease Based on Activity 103 Total 4,602,424 883,950 5,486,374
203 TRANSIT DEVELOPMENT ACTIVITIES & BIKEWAY
203‐6086‐59100‐000000 CONTRACT SERVICES PUBLIC TRANSIT 0 3,520 3,520 Cross Walk Re‐Striping Maintenance 203 Total 0 3,520 3,520
1 of 3
Item #10. Page 21
Meeting Date: 2/28/2023 / Packet Page #: 211
Exhibit A
FY23 Mid‐Year Expenditure Adjustments
2/8/2023 1:57 PM
Type Expenses
Values
Fund
Fund Name &
Account String Account Name Division Name
FY23
Amended
Budget
FY23 Mid‐Year
Adjustments
FY23
Amended
Total Description
205 STATE GAS TAX
205‐6562‐51200‐000000 DIVISION SUPPLIES STREETS 11,450 25,550 37,000 Increase Based on Activity 205‐6562‐51500‐000000 EQUIPMENT PARTS STREETS 16,720 2,280 19,000 Increase Based on Activity 205‐6562‐56400‐000000 TRAFFC SIG REPAIR & MAINT STREETS 211,781 35,219 247,000 Increase Based on Activity 205‐6562‐57100‐000000 ELECTRIC STREETS 2,474 14,526 17,000 Increase Based on Activity 205‐6584‐56500‐000000 LANDSCAPING TREES 72,300 52,700 125,000 New Landscape Contract 205 Total 314,725 130,275 445,000
207 GRANTS
207‐6008‐59100‐000000 CONTRACT SERVICES ECONOMIC DEVELOPMENT 0 82,972 82,972 LEAP Grant 207‐6051‐59100‐000000 CONTRACT SERVICES PLANNING 0 127,247 127,247 SB2 Grant 207‐9999‐70000‐000000 CAPITAL IMPROVEMENT CAPITAL PROJECTS 107,766 40,000 147,766 FTA Bus Stop Enhancement Program 207 Total 107,766 250,219 357,985
209 PROPOSITION A TRANSIT
209‐6086‐51200‐000000 DIVISION SUPPLIES PUBLIC TRANSIT 10,000 2,000 12,000 Increase Based on Activity 209‐6086‐55320‐000000 PRINTING PUBLIC TRANSIT 7,000 2,000 9,000 Increase Based on Activity 209‐6086‐57100‐000000 ELECTRIC PUBLIC TRANSIT 13,000 15,600 28,600 Increase Based on Activity 209‐7581‐59100‐000000 CONTRACT SERVICES COMMUNITY SERVICES ADMIN 10,000 500 10,500 Increase Based on Activity 209 Total 40,000 20,100 60,100
230 PUBLIC, EDUCATION & GOVERNMENT ACCESS TV (PEG)
230‐4102‐51110‐000000 OFFICE SUPPLIES PUBLIC INFORMATION 0 2,000 2,000 Increase Based on Activity 230‐4102‐72000‐000000 CAPITAL OUTLAY PUBLIC INFORMATION 10,000 245,000 255,000 CIP Projects: Agenda,Website,AV Upgrades 230 Total 10,000 247,000 257,000
254 OFFICE OF TRAFFIC SAFETY GRANT
254‐5194.23‐41120.12‐0 O/T COLLABORATIVE DUI STEP GRANT FY23 0 2,880 2,880 Increase Based on Grant Funding 254‐5194.23‐41120.73‐0 OT‐CHECKPOINT OPERATIONS STEP GRANT FY23 0 22,000 22,000 Increase Based on Grant Funding 254‐5194.23‐41120.74‐0 SATURATION PATROLS STEP GRANT FY23 0 21,000 21,000 Increase Based on Grant Funding 254‐5194.23‐41120.75‐0 OT‐TRAFFIC ENFORCEMENT STEP GRANT FY23 0 19,500 19,500 Increase Based on Grant Funding 254‐5194.23‐41120.76‐0 OT‐DISTRACTED DRIVING STEP GRANT FY23 0 3,000 3,000 Increase Based on Grant Funding 254‐5194.23‐41120.82‐0 OT‐WARRANT/PROB. SWEEPS STEP GRANT FY23 0 2,880 2,880 Increase Based on Grant Funding 254‐5194.23‐41120.87‐0 BICYCLE AND PED OPS STEP GRANT FY23 0 3,000 3,000 Increase Based on Grant Funding 254‐5194.23‐41120.89‐0 EDUCATIONAL PRESENTATIONS STEP GRANT FY23 0 1,440 1,440 Increase Based on Grant Funding 254‐5194.23‐41120.91‐0 OT ‐ KNOW YOUR LIMIT OPS STEP GRANT FY23 0 2,160 2,160 Increase Based on Grant Funding 254‐5194.23‐41120.92‐0 OT‐MOTORCYCLE SAFETY STEP GRANT FY23 0 1,500 1,500 Increase Based on Grant Funding 254‐5194.23‐41120.93‐0 COLLABORATIVE TRAFFIC ENF STEP GRANT FY23 0 1,500 1,500 Increase Based on Grant Funding 254‐5194.23‐42310‐0000 EMPLOYER PAID BENEFITS STEP GRANT FY23 0 1,901 1,901 Increase Based on Grant Funding 254‐5194.23‐51200.73‐0 CHECKPOINT SUPPLIES STEP GRANT FY23 0 958 958 Increase Based on Grant Funding 254‐5194.23‐51200.74‐0 PAS DEVICES/CALIB. UNITS STEP GRANT FY23 0 3,925 3,925 Increase Based on Grant Funding 254‐5194.23‐51200.76‐0 EDUCATIONAL MATERIALS STEP GRANT FY23 0 500 500 Increase Based on Grant Funding 254‐5194.23‐51200‐0000 DIVISION SUPPLIES STEP GRANT FY23 0 5,200 5,200 Increase Based on Grant Funding 254‐5194.23‐55510.09‐0 INSTATE TRAVEL STEP GRANT FY23 0 3,656 3,656 Increase Based on Grant Funding 254 Total 0 97,000 97,000
255 MEASURE M
255‐6086‐59100‐000000 CONTRACT SERVICES PUBLIC TRANSIT 5,000 208,000 213,000 On‐Call Grant Writer & CIP Design Services 255 Total 5,000 208,000 213,000
262 AMERICAN RESCUE PLAN ACT
262‐6008‐60133‐000000 SMALL BUSINESS ASSISTANCE ECONOMIC DEVELOPMENT 29,157 (29,157) 0 ARPA Revenue Loss Allowance 262‐6008‐60134‐000000 NON‐PROFIT ASSISTANCE ECONOMIC DEVELOPMENT 18,678 (18,678) (1) ARPA Revenue Loss Allowance 262‐7585‐58600‐000000 HOMELESSNESS HUMAN SERVICES 819,385 (819,385) 0 ARPA Revenue Loss Allowance 262‐7585‐72300‐000000 VEHICLES HUMAN SERVICES 67,540 (67,540) (0) ARPA Revenue Loss Allowance 262‐9098‐90001‐000000 T/O ‐ GENERAL FUND TRANSFERS IN/OUT 0 5,589,823 5,589,823 ARPA Revenue Loss Allowance 262‐9999‐70000‐000000 CAPITAL IMPROVEMENT CAPITAL PROJECTS 4,655,063 (4,655,063) 0 ARPA Revenue Loss Allowance 262 Total 5,589,822 0 5,589,822
285 AFFORDABLE HOUSING
285‐7585‐58600‐000000 HOMELESSNESS HUMAN SERVICES 0 344,230 344,230 Homelessness Program Housing 285‐7585‐72300‐000000 VEHICLES HUMAN SERVICES 0 67,540 67,540 Homelessness Program Vehicle Purchase 285‐9999‐70000‐000000 CAPITAL IMPROVEMENT CAPITAL PROJECTS 0 4,200,000 4,200,000 Property Purchase 285 Total 0 4,611,770 4,611,770
290 GLENDORA HOUSING AUTHORITY
290‐4216‐55450‐000000 BANK SERVICE CHARGES FINANCE 0 2,000 2,000 Increase Based on Activity 290‐6059‐41110‐000000 REGULAR TIME HOUSING AUTHORITY 121,807 1,241 123,048 Principal Planner 290‐6059‐42110‐000000 MISC PERS HOUSING AUTHORITY 16,584 118 16,702 Principal Planner 290‐6059‐42310‐000000 EMPLOYER PAID BENEFITS HOUSING AUTHORITY 3,720 65 3,785 Principal Planner 290‐6059‐42520‐000000 WORKERS COMP HOUSING AUTHORITY 2,591 52 2,643 Principal Planner 290‐6059‐59100‐000000 CONTRACT SERVICES HOUSING AUTHORITY 20,000 40,000 60,000 Affordable Housing Analysis 290‐9999‐70000‐000000 CAPITAL IMPROVEMENT CAPITAL PROJECTS 0 1,300,000 1,300,000 Property Purchase 290 Total 164,702 1,343,476 1,508,178
321 CAPITAL PROJECTS
321‐6565‐59100‐000000 CONTRACT SERVICES ENGINEERING 550,000 270,000 820,000 Increase Based on Activity 321‐9098‐90285‐000000 T/O ‐ AFFORDABLE HOUSING TRANSFERS IN/OUT 0 1,408,828 1,408,828 Property Purchase 321‐9999‐70000‐000000 CAPITAL IMPROVEMENT CAPITAL PROJECTS 6,427,448 5,255,063 11,682,511 CIP projects & Joint Use Improvements 321‐9999‐72000‐000000 CAPITAL OUTLAY CAPITAL PROJECTS 39,500 10,600 50,100 Equipment Replacement Program 321 Total 7,016,948 6,944,491 13,961,439
2 of 3
Item #10. Page 22
Meeting Date: 2/28/2023 / Packet Page #: 212
Exhibit A
FY23 Mid‐Year Expenditure Adjustments
2/8/2023 1:57 PM
Type Expenses
Values
Fund
Fund Name &
Account String Account Name Division Name
FY23
Amended
Budget
FY23 Mid‐Year
Adjustments
FY23
Amended
Total Description
530 WATER CAPITAL PROJECTS
530‐9999‐70000‐000000 CAPITAL IMPROVEMENT CAPITAL PROJECTS 26,053,505 15,000 26,068,505 Water CIP Project 530 Total 26,053,505 15,000 26,068,505
531 WATER OPERATIONS
531‐6561‐41110‐000000 REGULAR TIME PUBLIC WORKS ADMINISTRATION 198,469 58,288 256,757 Position update from General Fund 531‐6561‐41370‐000000 UNIFORM ALLOWANCE PUBLIC WORKS ADMINISTRATION 0 230 230 Position update from General Fund 531‐6561‐42110‐000000 MISC PERS PUBLIC WORKS ADMINISTRATION 22,861 8,308 31,169 Position update from General Fund 531‐6561‐42290‐000000 FLEX BENEFIT PUBLIC WORKS ADMINISTRATION 18,890 4,730 23,620 Position update from General Fund 531‐6561‐42310‐000000 EMPLOYER PAID BENEFITS PUBLIC WORKS ADMINISTRATION 8,248 1,076 9,324 Position update from General Fund 531‐6561‐42520‐000000 WORKERS COMP PUBLIC WORKS ADMINISTRATION 6,176 496 6,672 Position update from General Fund 531‐6562‐41120‐000000 OVERTIME STREETS 8,570 2,430 11,000 Increase Based on Activity 531‐6566‐57100‐000000 ELECTRIC FACILITIES MAINTENANCE 8,140 3,160 11,300 Increase Based on Activity 531‐6569‐41370‐000000 UNIFORM ALLOWANCE WATER CONSERVATION 500 1,700 2,200 Increase Based on Activity 531‐6569‐55320‐000000 PRINTING WATER CONSERVATION 9,000 9,000 18,000 Increase Based on Activity 531‐6569‐55600‐000000 TRAINING & EDUCATION WATER CONSERVATION 2,100 4,900 7,000 Increase Based on Activity 531‐6569‐66010‐000000 WATER CONSRV GRNT‐G UNIF WATER CONSERVATION 350,000 600,000 950,000 Increase Scope of Conservation Programs 531‐6570‐51200‐000000 DIVISION SUPPLIES TRANSMISSION/ DISTRIBUTION 5,832 7,900 13,732 Increase Based on Activity 531‐6570‐51500‐000000 EQUIPMENT PARTS TRANSMISSION/ DISTRIBUTION 10,584 10,000 20,584 Increase Based on Activity 531‐6570‐53520‐000000 WATER LINE PARTS & SUPPLY TRANSMISSION/ DISTRIBUTION 227,310 20,000 247,310 Increase Based on Activity 531‐6570‐59100‐000000 CONTRACT SERVICES TRANSMISSION/ DISTRIBUTION 412,726 235,000 647,726 Increase Based on Activity 531‐6570‐59550‐000000 UNIFORM & LINEN LAUNDRY TRANSMISSION/ DISTRIBUTION 17,500 5,000 22,500 Increase Based on Activity 531‐6571‐56320‐000000 PUMP, WELL, RSVR REPAIR PRODUCTION 367,938 150,000 517,938 Equipment Repair Program 531‐6571‐72000‐000000 CAPITAL OUTLAY PRODUCTION 0 65,000 65,000 Equipment Repair Program 531‐6582‐59100‐000000 CONTRACT SERVICES PARKS 100,000 (79,800) 20,200 Decrease Based on Activity 531 Total 1,774,844 1,107,418 2,882,262
542 LIABILITY INSURANCE
542‐4220‐57410.11‐0000 GENERAL LIABILITY RISK MANAGEMENT 1,481,000 436,500 1,917,500 Increase Based on Activity 542 Total 1,481,000 436,500 1,917,500
548 TECHNOLOGY
548‐4419‐57050.1‐00000 CELLULAR PHONES INFORMATION SYSTEMS 70,200 5,500 75,700 Increase Based on Activity 548‐4419‐72000.1‐00000 COMPUTERS INFORMATION SYSTEMS 86,375 10,000 96,375 Increase Based on Activity 548 Total 156,575 15,500 172,075
549 VEHICLE REPLACEMENT
549‐6563‐51200‐000000 DIVISION SUPPLIES VEHICLES 9,490 4,510 14,000 Increase Based on Activity 549‐6563‐51500‐000000 EQUIPMENT PARTS VEHICLES 115,000 30,000 145,000 Increase Based on Activity 549‐6563‐55600‐000000 TRAINING & EDUCATION VEHICLES 3,570 8,430 12,000 Increase Based on Activity 549‐6563‐59100‐000000 CONTRACT SERVICES VEHICLES 123,000 109,000 232,000 Increase Based on Activity 549‐6563‐72300.51‐0000 VEHICLES ‐ POLICE VEHICLES 272,046 474,954 747,000 PD Fleet Replacement Program 549 Total 523,106 626,894 1,150,000
Grand Total 51,920,027 27,457,624 79,377,650
3 of 3
Item #10. Page 23
Meeting Date: 2/28/2023 / Packet Page #: 213
Date Adopted:

Employee Association : AFSCME Local 3915
FLSA: Non-Exempt

CITY OF GLENDORA

HUMAN SERVICES AND OUTREACH COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction conducts outreach activities, housing navigation, and service coordination for chronically homeless, senior, and highly vulnerable individuals; assists in administrative oversight of City programs, grants, and related budget; recommends and implements plans, programs, and solutions; performs other duties as required.

CLASS CHARACTERISTICS
This is an intermediate to experienced level which works both independently and under limited supervision. The position is primarily assigned to the Community Services Department.

This position performs the full range of support services required while only receiving general instructions and using a high degree of independent judgment. Incumbents at this level are expected to independently perform work with minimal guidance and direction.

ESSENTIAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job. These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability.

1. Coordinates, develops, and oversees assigned programs, case management, processes, and policies related to the City’s unhoused and vulnerable individuals.

2. Conducts outreach to engage unhouse individuals towards pursuing permanent housing options.

3. Conducts complex and/or administrative research, studies and surveys. Prepares reports on sensitive topics recommending appropriate courses of action for solutions and/or advocacy on homeless and housing issues.

4. Plans, prepares, and conducts public outreach and educational programs.

5. Works to identify and investigate homeless situations based on requests received.

6. Develops and maintains a comprehensive resource database for homeless services and referrals.

Item #10. Page 24
Meeting Date: 2/28/2023 / Packet Page #: 214
Human Services and Outreach Coordinator - 2 -

7. Researches and develops grant proposals, seeks out alternative funding sources for City programs, and determines funding priorities; assists in division budget development.

8. Monitors legislation and developments related to areas of responsibility; evaluates their impact on City operations and programs; recommends and implements policy and procedural improvements.

9. Serve as a liaison with employees, public and private organizations; represent the City in a variety of community groups, boards, commissions, State and Federal agencies, and other organizations; provide information and assistance to the public regarding the assigned programs and services; receive and respond to complaints and questions relating to assigned area of responsibility; review problems and recommend corrective actions.

10.Ensures the City remains in compliance with respect to its contracts with external funding agencies.

11.Prepare staff reports, Committee and Council agendas and memos; prepares charts, graphs, and illustrations for presentations; and attends meetings and performs presentations.

12.Conducts data entry into HMIS database or alternative method if access to HMIS is not possible.

13.Provide training in various areas to department employees including updated procedures, rules, laws and other areas as required.

14. May select, train, supervise, and evaluate part-time and contract staff; provides direction, training and scheduling of supervised staff; may schedule volunteers for special events in conjunction with the volunteer coordinator.

15.Perform related duties and responsibilities as assigned.

REQUISITE ABILITIES:
a. Communicate clearly and effectively, both orally and in writing. b. Prepare clear and concise correspondence and reports on a variety of administrative issues.
c. Analyze complex information and issues; provide sound policy and procedural recommendations; and develop and implement an appropriate response. d. Respond to public inquiries and requests for information in a tactful and effective manner.
e. Perform responsible and difficult work involving the use of independent judgment, problem solving and personal initiative.
f. Effectively administer a variety of programs and administrative activities. g. Plan, organize, and carry out assignments from management staff with minimal supervision and direction.
h. Develop and administer assigned budgets.

Item #10. Page 25
Meeting Date: 2/28/2023 / Packet Page #: 215
Human Services and Outreach Coordinator - 3 -
i. Understand, develop, explain and apply policies, procedures, rules and regulations. j. Establish and maintain effective relationships with the community at large, the City Council, and other public officials.
k. Maintain a variety of records and files.
l. Analyze unusual situations and resolve them through application of management principles and practices.
m. Attend City Council, Commission and Committee meetings and make presentations. n. Operate office equipment and a variety of work processing, spreadsheet and other software applications.

QUALIFICATION GUIDELINES
Education and/or Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three (3) years of recent, paid, work experience developing, organizing, evaluating and coordinating human service programs, providing high level administrative support, and preparing complex analytical reports in either a social service or government setting.

Education: Graduation from an accredited college or university with a Bachelor’s degree in Public Administration, Urban Planning, Social Welfare or a related field. Education may be substituted for additional years of relevant work experience.

Licenses and Certifications:
• Possession of a valid Class C driver license at time of hire.

Knowledge and Skills:
• Knowledge of the homeless population, including subpopulations, predominant issues and barriers to stable housing and income.
• Homeless service needs, programs and related community issues. • Applicable federal, state and local laws and regulations pertaining to human services programs.
• Principles and practices of public administration.
• Quantitative and management analysis techniques.
• Public relations techniques.
• Report and grant writing.
• Effective customer service techniques.
• Working effectively with persons from diverse social, cultural and economic backgrounds.

Item #10. Page 26
Meeting Date: 2/28/2023 / Packet Page #: 216
Human Services and Outreach Coordinator - 4 -

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

ENVIRONMENTAL CONDITIONS
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

Field work is required traveling site to site for outreach and investigation of case management.

PHYSICAL DEMANDS
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Secondary functions require sufficient physical ability and mobility to operate a vehicle and travel from site to site; to stand or walk for prolonged periods of time.

MENTAL
Primary functions require use of written and oral communication skills; read and interpret complex data;, information and documents; analyze and solve complex problems; use math/mathematical reasoning; perform highly detailed work under changing intensive deadlines, on multiple concurrent tasks; work with frequent interruptions, and interaction with City management, staff, elected officials, contractors, vendors, external agencies, residents and other members of the public and other encountered in the course of work.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #10. Page 27
Meeting Date: 2/28/2023 / Packet Page #: 217
Date Adopted: TBD
Employee Association : GMA
FLSA: Exempt

CITY OF GLENDORA

PRINCIPAL PLANNER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction performs and oversees professional advanced level planning work of a substantial complexity; serves as a subject matter expert on a variety of advanced planning topics; responsible for managing high-profile planning projects; supervises and coordinates the activities of subordinate planners and other technical employees engaged in current and comprehensive planning; performs other duties as assigned

CLASS CHARACTERISTICS
This is the highest advanced journey level class in the planning series. The Principal Planner exercises reasonable initiative and independent judgment in the performance of duties with minimal supervision. This position reports to the Department Director and City Planner.

The Principal Planner is distinguished from the Senior Planner by the performance of more advanced level planning work, additional experience in performing complex duties, and additional years of project management.

1. Oversees and participates in advanced planning projects and activities.

2. Conducts research and special studies; coordinates, supervises and performs long range planning studies.

3. Plans, directs, coordinates, reviews and participates in the collection of data, data analysis, and plan development for planning, zoning and policy development activities.

4. Reviews, analyzes and coordinates related activities with other City functions and outside agencies; consults with relevant parties and prepares reports and ordinances.

5. Meets and negotiates with developers, property owners and general public to resolve planning issues and create understanding of planning policies and procedures.

Item #10. Page 28
Meeting Date: 2/28/2023 / Packet Page #: 218
Principal Planner - 2 -

6. Develops and administers comprehensive training programs for planning personnel; conducts formal and on-the-job instruction for planners regarding technical methods and processes.

7. Assists in the preparation of professional service contracts with outside consultants or contractors, and other related programs.

8. Prepares staff reports, Committee and Council agendas and memos; prepares charts, graphs, and illustrations for presentations; and attends meetings and performs presentations.

9. Direct the work activities of others involved in related activity, prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow procedures and use of equipment and forms.

10.Assists in the preparation of the division budget, goals, and activities related to the City’s General Plan.

11.Participates in the selection of staff, works with City Planner to correct deficiencies.

12.Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.

13.Perform related duties and responsibilities as assigned.

REQUISITE ABILITIES:
a. Communicate clearly and concisely, both orally and in writing. b. Research and prepare complex reports on a variety of planning related subjects. c. Respond to public inquiries and requests for information in a tactful and effective manner.
d. Understand, explain and apply policies, procedures, rules and regulations. e. Establish and maintain effective relationships with developers, property owners, general public the City Council, and other stakeholders. f. Plan, direct, and coordinate projects and programs.
g. Represent the City in a variety of meetings.
h. Make decisions regarding operational and personnel functions. i. Operate programs within allocated amounts.
j. Respond to emergency and problem situations in an effective manner. k. Understand, explain and apply policies and procedures. l. Deal constructively with conflict and develop effective resolutions. m. Work independently exercising initiative and good judgment. n. Interpret and apply provisions of codes, regulations, statutes, and ordinances relevant to planning activities.
o. Operate a computer and use a variety of computer software.

Item #10. Page 29
Meeting Date: 2/28/2023 / Packet Page #: 219
Principal Planner - 3 -
p. Coordinate planning and departmental activities with other City departments and with outside agencies.
q. Correctly interpret and apply provisions of codes, regulations, statutes, and ordinances.
r. Attend City Council, Commission and Committee meetings and make presentations s. Select, train, supervise and evaluate employees.

Experience: Five (5) years of recent, progressively responsible, professional current and long-rang planning experience in local government planning including at least (1) year with project management and two (2) years of supervisory experience.

Education: A Bachelor’s degree or equivalent with major coursework in urban planning, public administration, political science, geography, architecture, or a closely related.

Licenses and Certifications:
• Certification from the American Institute of Certified Planners (AICP) is highly desirable.
• Possession of or ability to obtain within 12 months a Class C California driver’s license and a satisfactory driving record.

Knowledge and Skills:
• Advanced knowledge of the theories, principles, goals, objectives, procedures, practices, laws and trends in the field of planning.
• Methods, plans, systems, forms, maps and tools common to a planner's work, and sources of information and agencies that may be utilized in conducting research and addressing planning matters; office management; principles of supervision. • Thorough knowledge of the California Environmental Quality Act, Subdivision Map Act, planning and zoning law, site planning and architectural review. • Ability to deal effectively with developers, property owners, architects, engineers and the general public; schedule work, set priorities and monitor work progress • Principles and techniques of project management and supervision. • Federal, state and local laws and regulations relating to municipal planning, zoning, and subdivision regulations, including CEQA.
• Functions of the City Council and commissions.

Item #10. Page 30
Meeting Date: 2/28/2023 / Packet Page #: 220
Principal Planner - 4 -

ENVIRONMENTAL CONDITIONAL
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #10. Page 31
Meeting Date: 2/28/2023 / Packet Page #: 221
Date Adopted: TBD
Employee Association : GMA
FLSA: Exempt

CITY OF GLENDORA

BUSINESS SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, manages and coordinates assigned administrative service program activities and operations within assigned department including, but not limited to, budget development, high level administrative and financial analysis, grant administration, purchasing, personnel matters such as department vacancies, recruitments and leaves; establishes and implements policies and procedures; oversees the general business operations of assigned areas, performs other duties as required.

CLASS CHARACTERISTICS
This is a management level classification that works under the Department Director and/or Assistant Director of the department. Incumbents may be assigned to work in any department within the City. The class is characterized by the responsibility of developing, managing, and coordinating the policies, programs, financial and performance operations of a department.

Incumbents are required to exercise decision-making authority and have direct supervision over assigned staff.

The Business Services Manager class is distinguished from the Senior Management Analyst classification by the difficulty and complexity of duties, supervision of professional staff, managerial responsibilities within the assigned department, and breadth of administrative responsibilities.

1. Assists Department Director in establishing and implementing organizational policies and procedures in relation to City operations; monitors the effectiveness if policies and procedures and makes recommendations or revisions for improvement as appropriate.

2. Conducts or manages complex studies pertaining to a variety of administrative and operational problems; determines appropriate actions; advises department director on findings and recommendations.

3. Manages the departments process for budget analysis, review, and justification for expenditure requests and budget challenges.

4. Prepares or supervises the preparation and review of grant proposals for various programs and projects.

Item #10. Page 32
Meeting Date: 2/28/2023 / Packet Page #: 222
Business Services Manager - 2 -

5. Manages and directs personnel actions, defines and resolves complex work problems; assists supervisors in establishing work standards and operational objectives.

6. Participates in the development, implementation and on-going administration of new automated systems affecting department activities.

7. Coordinates audits related to programs and operations of assigned department.

8. Reviews, interprets and analyzes proposed and new legislation, determines impacts to department and City; makes recommendations to ensure compliance with existing rules and regulations.

9. Provides administrative support to City or department management, committees, or other assigned personnel and stakeholders.

10. Initiates and prioritizes personnel activities with the Human Resources; ensures departmentwide consistency; interprets policies, procedures, bargaining unit Memoranda of Understanding and the Personnel Rules, for department staff; develops and monitors department action plans and staff training.

11. Works with Human Resources to resolves department vacancies, participates in the selection of department personnel, helps establish work standards, supervise, train, and evaluate personnel.

12. Meets with other City departments, agencies, committees, and community groups on challenges, projects and programs.

13. Attends and participates in professional group meetings; maintain awareness of new trends and developments of the City; incorporates new developments as appropriate into programs.

14. Responds to and resolve difficult and sensitive citizen inquiries and complaints.

15. Perform related duties and responsibilities as required.

REQUISITE ABILITIES:
a. Communicate clearly and effectively, both orally and in writing. b. Oversee and participate in the management of a comprehensive administrative services program
c. Correctly interpret and apply provisions of codes, regulations, statutes, and ordinances. d. Attend City Council, Commission and Committee meetings and make presentations e. Select, train, supervise and evaluate employees.
f. Participate in the development and administration of division goals, objectives, and procedures for providing administrative services; prepare and administer large program budgets.
g. Prepare clear and concise administrative and financial reports; provide management with timely and accurate financial information.
h. Identify inconsistencies and errors; collect, evaluate, and interpret varied information and data; research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.
i. Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.

Item #10. Page 33
Meeting Date: 2/28/2023 / Packet Page #: 223
Business Services Manager - 3 -
j. Research, negotiate, manage, and monitor contracts and agreements. k. Properly interpret, ensure compliance with, and make recommendations in accordance with laws, regulations, and policies.
l. Identify and respond to community and organizational issues, concerns, and needs. m. Coordinate multiple projects and meet critical deadlines; organize and prioritize timelines and project schedules in an effective and timely manner.
n. Be an effective leader of change.
o. Operate and use modern office equipment including a computer and various software packages.
p. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
q. Establish and maintain effective working relationships with those contacted in the course of work.

QUALIFICATION GUIDELINES
Experience: Five (5) years of recent increasingly responsible professional administrative and management analysis experience, preferably within a local government environment, including two (2) years of administrative and supervisory experience.

Education: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment is required. A Master’s degree is highly desirable.

Licenses and Certifications:
• Possession of or ability to obtain within 12 months a Class C California driver’s license and a satisfactory driving record.

Knowledge and Skills:

Operational characteristics, services, and activities of assigned department; modern and complex principles and practices of public administration; principles and practices of program development and administration; advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; principles and applications of critical thinking and analysis; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, and sources of information related to assigned programs and service areas; terminology used in area of assignment; principles and practices of grant application and administration; principles and practices; finance and accounting systems; federal, state, and local government organizations; principles and methods of cost analysis techniques and cost allocation; organizational and management practices; automated purchasing processes; process evaluation techniques; principles and practices of budget preparation and administration; principles of supervision, training, and performance evaluation; principles and procedures of record keeping; principles of business letter writing and report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state, and local laws, codes, and regulations.

Item #10. Page 34
Meeting Date: 2/28/2023 / Packet Page #: 224
Business Services Manager - 4 -

ENVIRONMENTAL CONDITIONS
Work is performed primarily in a standard office setting, subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with the public, coworkers and others. Duties are typically performed at a desk or computer terminal, with some travel to different sites, and exposure to noise, dust, vehicle traffic, inclement weather conditions and construction environment and equipment. At least minimal environmental controls are in place to assure health and comfort.

PHYSICAL DEMANDS
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry, push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Dependent on department assignment secondary functions require sufficient physical ability and mobility to operate a vehicle and travel from site to site; to stand or walk for prolonged periods of time.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Mental: Primary functions require use of written and oral communication skills; read and interpret complex data; information and documents; analyze and solve complex problems; perform highly detailed work under changing intensive deadlines, on multiple concurrent tasks; ability to interact professionally with City management, staff, elected officials, contractors, vendors, external agencies, residents, and other members of the public and other encountered in the course of work.

Item #10. Page 35
Meeting Date: 2/28/2023 / Packet Page #: 225

MID-YEAR BUDGET REVIEW
Fiscal Year 2022-20232
Administrative Services - Finance
Regular City Council Meeting
Item # __
February 28, 2023
Kyle Johnson, Assistant Director - Finance CityOfGlendora.org Item #10. Page 36
Meeting Date: 2/28/2023 / Packet Page #: 226
2 Overview
 Mid-Year Review Process
 Discussion
 General Fund & Measure E
 Other Funds
 Next Steps
 Recommendations
Item #10. Page 37
Meeting Date: 2/28/2023 / Packet Page #: 227
3 Mid-Year Review Process
Department review
Finance review / City Manager review
Recommended adjustments – typical adjustments
 Revenue trends exceed/will not meet the budget
 Revenues have been received and need a budget (i.e. grants)  Expenditures increased/decreased due to needs identified subsequent to budget adoption
Updates & Adjustments provide basis for new budget cycle Item #10. Page 38
Meeting Date: 2/28/2023 / Packet Page #: 228
4 General Fund & Measure E
General Fund Measure E
Amended Estimated Net Activity Before Mid-Year 98,251 (116,050) Midyear adjustments
Net Increase/(Decrease) in revenue 6,918,260 1,000,000
Net (Increase)/Decrease in expenditures (7,016,511) (883,950) Midyear adjustments - net (98,251) 116,050
6/30/2023 Mid-Year Amended Estimated Net Activity* - -
*Measure E balances the General Fund Budget and provides for the Reserve Policy Transfers Item #10. Page 39
Meeting Date: 2/28/2023 / Packet Page #: 229
5 General Fund
 Revenue adjustments $6,918,260
 Various adjustments based on actual activity
 Major Adjustments
 Transfers In - $5,589,823
 T/I From Measure E - $856,548*
 Building - $250,000
 Sales Tax - $125,000
 Rentals - $77,000
 Other Adjustments- $19,889
*The transfer shows the level of reliance the General Fund has on Measure E to maintain programs and activities. - Total Amended Measure E Transfer - $3,523,492
Item #10. Page 40
Meeting Date: 2/28/2023 / Packet Page #: 230
6 General Fund
 Expenditure adjustments $7,016,511
 Various adjustments based on actual activity
 By Department
 Transfer Out $6,589,823*
 Public Works $162,266
 Community Development $101,476
 Community Services $98,446
 Police Department $42,500
 Administrative Services $22,000
*Funding for property purchase through the Affordable Housing Fund, CIP Projects, and the Section 115 Pension Trust.

Item #10. Page 41
Meeting Date: 2/28/2023 / Packet Page #: 231
7 Measure E Fund
 Revenue adjustments $1,000,000
 Various adjustments based on actual activity
 Major Adjustments
 Measure E - $955,000
 Interest Earnings - $45,000
Item #10. Page 42
Meeting Date: 2/28/2023 / Packet Page #: 232
8 Measure E Fund
 Expenditure adjustments $883,950
 Various adjustments based on actual activity
 By Department
 Administrative Services $2,000
 Transfers Out – General Fund $856,548
 Transfers Out – Pension Stabilization Fund ($352,379)  Transfers Out – Affordable Housing $1,200,000
 Transfers Out – Capital Projects Fund $380,441
 Transfers Out – Technology Fund $152,176
• Transfers Out – these lines items illustrate the level of dependence on Measure E by the General Fund and a new proactive approach the Reserve Policy transfers.
• Transfers Out – Affordable Housing is for a property purchase.

Item #10. Page 43
Meeting Date: 2/28/2023 / Packet Page #: 233
9 General Fund & Measure E Forecasts
 Midyear – specific changes to forecast
 Finance now prepares 3 forecasts
 General Fund & Measure E Combined
 Provides for an overall picture since Measure E is general revenue and not restricted like special revenue funds for specific purposes.  General Fund Only
 Shows the reliance of the General Fund on Measure E revenues to maintain programs and activities.
 Measure E Only
 Enhances transparency and tracking of the programs and activities funded my Measure E.
 Notes regarding the makeup and assumptions for each line item are included on each forecast.

Item #10. Page 44
Meeting Date: 2/28/2023 / Packet Page #: 234
10 General Fund & Measure E Combined Forecast Item #10. Page 45 Meeting Date: 2/28/2023 / Packet Page #: 235
11 General Fund Only Forecast Item #10. Page 46
Meeting Date: 2/28/2023 / Packet Page #: 236
12 Measure E Only Forecast Item #10. Page 47
Meeting Date: 2/28/2023 / Packet Page #: 237
13 Potential Future Forecast Challenges
 CalPERS
 Includes recent ROI of -6.1% ROI & decreased discount rate of 6.8%  CalPERS ROI fluctuates from year to year
 Negotiations
 Recently Completed negotiations are included.
 No assumptions for future negotiations.
 Limited revenue growth opportunities
 State and Federal Mandates
 Infrastructure needs
 Changes in the economy (i.e. inflation)
Item #10. Page 48
Meeting Date: 2/28/2023 / Packet Page #: 238
14 Conclusion For General Fund & Measure E from Midyear Review  Overall, the General Fund is currently in a good place to address future challenges.
 Measure E is a critical revenue and allows the City to maintain and in some cases enhance current services.
 City is positioned to fund Capital projects, Pension
Stabilization, & Internal Service Funds
Item #10. Page 49
Meeting Date: 2/28/2023 / Packet Page #: 239
15 Special Revenue Funds
The adjustments recommended cover the following categories:
 Adding revenue budget for actual special income received or to be received  Primary adjustments are decreases to Gas Tax and Road Maintenance & Rehabilitation with increases to OTS Grant, Measure R and Measure M.
 Affordable Housing includes significant one-time increase in revenue for the purchase of property.  Adding/Reducing budgeted expenditures to match actual spending and revenue adjustments.  Primary adjustments are for grant related items, ARPA Revenue Loss Allowance and for the purchase of property in the Affordable Housing Fund.

Item #10. Page 50
Meeting Date: 2/28/2023 / Packet Page #: 240
16 Capital Projects
 Increases in revenues and expenditures for capital projects and towards the purchase of property through the Affordable Housing Fund.

Item #10. Page 51
Meeting Date: 2/28/2023 / Packet Page #: 241
17 Enterprise Funds
 Water Operations Fund
 Revenues & Expenditures are on track with budget projections  Includes a few expenditure increases for goods/services for maintenance and repairs and to expand the scope of conservation programs.
 The Water Capital fund includes one minor adjustment for additional budget to an existing CIP.

Item #10. Page 52
Meeting Date: 2/28/2023 / Packet Page #: 242
18 Water Funds Forecast
 Forecasts Both Operations and Capital Projects
 Groups Revenue and Expenditures By Rate Category
 The Capital Projects Fund is forecasted based on the Amended 5-Year CIP Plan included with the adopted FY 2022-23 Mid-Cycle budget and updated for changes during FY23.
 Notes regarding the makeup and assumptions for each line item are included on each forecast.

Item #10. Page 53
Meeting Date: 2/28/2023 / Packet Page #: 243
19 Water Operations Fund Forecast Item #10. Page 54
Meeting Date: 2/28/2023 / Packet Page #: 244
20 Water Capital Fund Forecast Item #10. Page 55
Meeting Date: 2/28/2023 / Packet Page #: 245
21 Potential Future Forecast Challenges
 CalPERS
 Includes recent ROI of 21.3% ROI & decreased discount rate of 6.8%  CalPERS ROI fluctuates from year to year
 Negotiations
 Recently Completed negotiations are included.
 No assumptions for future negotiations.
 Water Infrastructure Assessment and Rate Studye
 Changes in the economy (i.e. inflation)
Item #10. Page 56
Meeting Date: 2/28/2023 / Packet Page #: 246
22 Internal Service Funds
 Worker’s Compensation, Liability Insurance, Technology and Vehicles Funds
 Major expenditure adjustments for:
 Liability Insurance: increase for estimated claims
 Vehicles Fund: Police Vehicle Purchase, Contract Services Item #10. Page 57
Meeting Date: 2/28/2023 / Packet Page #: 247
23 Agency Funds
 Pension & OPEB Section 115 Trust
 New with Mid-Year to account for contributions to the recently established 115 Trusts
 The 115 Trusts were approved by Council on September 27, 2022, as another tool to manage Pension and OPEB related liabilities.

Item #10. Page 58
Meeting Date: 2/28/2023 / Packet Page #: 248
24 Staffing Changes
Notes:
1) Reclassifications with added position
first and eliminated position second.
2) Added to grow participation in
contract classes and for related
coordination of classes, rentals, and
special events.
3) Will coordinate efforts amongst all
Public Works Divisions to increase
efficiencies.

Item #10. Page 59
Meeting Date: 2/28/2023 / Packet Page #: 249
25 FY24 & FY25 Two-Year Budget
 Work has already started on the FY 24 & FY 25 Two-Year Budget Item #10. Page 60
Meeting Date: 2/28/2023 / Packet Page #: 250
Recognition
26 Item #10. Page 61
Meeting Date: 2/28/2023 / Packet Page #: 251
Website Information
& Transparency
• Budget Documents
• Budget in Brief
• Budget by Numbers
• Audit report (ACFR)
• Popular Financial Report
(PAFR)
27 Item #10. Page 62
Meeting Date: 2/28/2023 / Packet Page #: 252
28 Staff Recommends The City Council:
 Approve Resolution amending the FY2022-23 budget
per the Mid-Year Review recommendations.

Item #10. Page 63
Meeting Date: 2/28/2023 / Packet Page #: 253
Questions
29 Item #10. Page 64
Meeting Date: 2/28/2023 / Packet Page #: 254

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: AWARD A PURCHASE ORDER TO SUNRISE FORD AND COLLEY FORD FOR THE PURCHASE OF FLEET VEHICLES IN THE AMOUNT OF $862,000

RECOMMENDATION
That the City Council:

1. Award a purchase order to Colley Ford for the purchase of fleet vehicles in the amount of $626,000; and

2. Award a purchase order to Sunrise Ford for the purchase of fleet vehicles in the amount of $236,000.

EXECUTIVE SUMMARY
It is necessary to continually purchase and update the City’s fleet to provide reliable services to the community. The City has not been able to purchase vehicles for some time due to the lack of inventory, especially for police vehicles, and the inability of dealers to meet specifications for certain heavy duty vehicles. City staff worked diligently with surrounding dealerships to evaluate the stock on hand and were able to negotiate favorable pricing for the City with both Colley Ford and Sunrise Ford for Public Works’ Water, Streets, Parks, and Facilities divisions.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Per Glendora Municipal Code (GMC) Section 2.040.030 (Attachment A), “Whenever goods are subject to sales tax, in-town vendors shall be given a one percent advantage in the bid price. Price alone shall not be the determining factor but shall be considered along with the other factors, including, but not limited to, the ability of the bidder to deliver, prior experience with the bidder and other factors relating to the particular needs of the city for the supplies, equipment or services to be purchased.”

DISCUSSION
Due to the shortage of inventory and increasing backorders it has been difficult to replace our fleet vehicles. These fleet vehicles will help replace outdated vehicles in our facilities, parks, streets, and water yards. Staff met directly with the dealerships and was informed that production of certain vehicles was very few and the order windows were closed. For example, the City is currently unable to order police interceptors for the year 2024 because Ford is still producing 2023 models for existing orders.

Additionally, the Ford Rangers are extremely difficult to procure, however it is the most appropriate sized vehicle for the purpose in which the City will use it. Any other sized vehicle would be considered inefficient. The City has selected the Ford brand to maintain consistency in an effort to be efficient in the operations and maintenance of a standard fleet.

FISCAL IMPACT
The total purchase provide of all vehicle is $862,000. Sufficient funds have been budgeted in the FY22/23 Operating and Maintenance Budget.

Item #11. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 255
Staff Report Page 2 of 2

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Desiree Hernandez, Purchasing Coordinator
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Vehicle Quotes – Colley Ford and Sunrise Ford
B. PowerPoint
Item #11. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 256
Water Vehicles
G21813
Item #11. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 257
G21754
Item #11. Page 4
Meeting Date: 2/28/2023 / Packet Page #: 258
Facilities Vehicles
220492
Item #11. Page 5
Meeting Date: 2/28/2023 / Packet Page #: 259
220486
Item #11. Page 6
Meeting Date: 2/28/2023 / Packet Page #: 260
NEE96603
Item #11. Page 7
Meeting Date: 2/28/2023 / Packet Page #: 261
Item #11. Page 8
Meeting Date: 2/28/2023 / Packet Page #: 262
Item #11. Page 9
Meeting Date: 2/28/2023 / Packet Page #: 263
Item #11. Page 10
Meeting Date: 2/28/2023 / Packet Page #: 264
Item #11. Page 11
Meeting Date: 2/28/2023 / Packet Page #: 265
Item #11. Page 12
Meeting Date: 2/28/2023 / Packet Page #: 266
01/25/2023
Fuel Economy and Environment
SmartphoneQR Code™
fueleconomy.gov
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Annual fuel cost Fuel Economy & Greenhouse Gas Rating (tailpipe only) Smog Rating (tailpipe only) You
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70 MPG. The best vehicle rates 132
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Actual results will vary for many reasons, including driving conditions and how you drive and maintain your vehicle. The average new vehicle gets 28 MPG and costs $8,000 to fuel over 5 years. Cost estimates are based on 15,000 miles per year at $2.95 per gallon. MPGe is miles per gasoline gallon equivalent. Vehicle emissions are a significant cause of climate change and smog.

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MIC-011197 CA 9-NORMAL,NB,111197,NL221 12469 320221202
BLEND 5295 ULC U R CA
CERT CERT CERT TRD RAMP BUMP CAMP BOOK EXFL ROTA 1FTER1EH0 PLE06739 NB GU13

VEHICLE DESCRIPTION
RANGER PL E06739
2023 SUPERCAB 4X2 - 6' BOX EXTERIOR
XLT 126" WHEELBASE OXFORD WHITE

2.3L ECOBOOST ENGINE INTERIOR
ELEC 10-SPEED AUTO TRANS EBONY PREMIUM CLOTH SEATS
3202212025295
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2233/4042
Sunrise Ford TOTAL MSRP P.O. BOX 2469
Fontana CA 92334
71D 152
RD27

SOLD TO RAMP ONE

SHIP TO (IF OTHER THAN SOLD TO) RAMP TWO

SHIP THROUGH
$33,080.00

FINAL ASSEMBLY PLANT

MICHIGAN
METHOD OF TRANSP.

RAIL
ITEM #:
71-9146 O/T 1
NL221 N RB 2X 325 011197 11 22 22

SPECIAL ORDER

INCLUDED ON THIS VEHICLE
EQUIPMENT GROUP 300A
XLT SERIES

OPTIONAL EQUIPMENT/OTHER
.17" SILVER PAINTED ALUM WHEEL
255/65R17 A/S BSW TIRE
REMOTE START 195.00
AUTO START-STOP REMOVAL - 50.00
4G LTE WI-FI HOTSPOT REMOVAL - 20.00

FRONT LICENSE PLATE BRACKET NO CHARGE

PRICE INFORMATION
BASE PRICE $31,460.00
TOTAL OPTIONS/OTHER 125.00
____________
TOTAL VEHICLE & OPTIONS/OTHER 31,585.00
DESTINATION & DELIVERY 1,495.00
(MSRP)(MSRP)

STANDARD EQUIPMENT INCLUDED AT NO EXTRA CHARGE

EXTERIOR
DAYTIME RUNNING LIGHTS
EASY FUEL® CAPLESS FILLER
FOG LAMPS
FUEL TANK - 18 GALLON
FULL SIZE SPARE TIRE/WHEEL
FULLY BOXED STEEL FRAME
HEADLAMPS - AUTO HALOGEN
HEADLAMPS - AUTO HIGH BEAM
PRIVACY GLASS
RANGER FENDER BADGE
REMOTE TAILGATE LOCK
STEEL BUMPER, FRONT & REAR
TAILLAMPS-LED
TRAILER SWAY CONTROL
WHEEL LIP MOLDINGS

INTERIOR
1-TOUCH UP/DOWN DRIVER WIN
2ND ROW UNDER SEAT STORAGE
4.2" PRODUCTIVITY SCREEN
CARPET FLOORING
CRUISE CONTROL
DUAL VISOR VANITY MIRRORS
DUAL ZONE AUTO CLIMATE CTL
LOCKING GLOVE BOX
OVERHEAD CONSOLE
POWER LOCKS AND WINDOWS
POWERPOINTS - 12V (2)
TILT/TELESCOPE STR COLUMN

FUNCTIONAL
4-WHEEL ANTILOCK BRAKE SYS
AUDIO - AM/FM W/ 6 SPKS
BLIS W/CROSS TRAFFIC ALERT
ELECTRONIC PWR ASST STEER
HILL START ASSIST
LANE KEEPING SYSTEM
PRE-COLLISION ASSIST W/AEB
REAR VIEW CAMERA
SIRIUSXM® - SVC N/A AK&HI
SYNC®3 8" SCRN W/APPLINK®

SAFETY/SECURITY
AIRBAGS - SAFETY CANOPY®
BELT-MINDER CHIME
CTR HIGH MOUNT STOP LAMP
LATCH CHILD SAFETY SYSTEM
SECURILOCK® ANTI-THEFT SYS
TIRE PRESSURE MONIT SYS

WARRANTY
3YR/36,000 BUMPER / BUMPER
5YR/60,000 POWERTRAIN
5YR/60,000 ROADSIDE ASSIST
Item #11. Page 13
Meeting Date: 2/28/2023 / Packet Page #: 267
Item #11. Page 14
Item #11. Page 15
Item #11. Page 16
Item #11. Page 17
Item #11. Page 18
Item #11. Page 19
Fleet Vehicle Replacement
Public Works Department
City Council
February 28, 2023
Steve Flores, Equipment Maintenance Supervisor CityOfGlendora.org Item #11. Page 20
Meeting Date: 2/28/2023 / Packet Page #: 274
2 Background
• Lack of Inventory
• Favorable pricing with Colley Ford and
Sunrise Ford
Item #11. Page 21
Meeting Date: 2/28/2023 / Packet Page #: 275
Fleet Vehicles
• Colley Ford
– F250’s – Water yard, Parks,
and Facilities
– F350’s – Water yard and
Streets
– Bronco and F-150 – Water
yard
• Sunrise Ford
– Rangers – Streets, Water
yard and PD
3 Item #11. Page 22
Meeting Date: 2/28/2023 / Packet Page #: 276
4 RECOMMENDATIONS

1. Award a purchase order to Colley Ford for the
purchase of fleet vehicles in the amount of
$626,000.00

2. Award a purchase order to Sunrise Ford for the
purchase of fleet vehicles in the amount of
$236,000.00
That the City Council:

Item #11. Page 23
Meeting Date: 2/28/2023 / Packet Page #: 277

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 28, 2023
FROM: PUBLIC WORKS DISTRICT(S): 3
SUBJECT: AWARD THE CONTRACT FOR FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS – PHASE 1, PLAN NO. 1365-1, TO NOHO CONSTRUCTORS IN THE AMOUNT OF $295,830 (STRATEGIC PLAN ITEMS 46-IMCIF AND 48-IMCIF)

RECOMMENDATION
That the City Council:

1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;

2. Approve the Plans and Specifications for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1;

3. Award the contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830;

4. Authorize the City Manager or his designee to execute the agreement with NoHo Constructors, including minimal and/or non-substantive changes; and

5. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

EXECUTIVE SUMMARY
In response to significant vandalism to the restrooms at Finkbiner Park, City Council approved amending the Capital Improvement Program (CIP) to include a project (Project) comprehensively renovating the Finkbiner Park playground, restrooms, and tennis court areas, including conversion of one tennis court to four pickleball courts. To streamline the process, staff reached out to the City’s qualified on-call consultants for design proposals. Based on the proposals received, Willdan was selected to provide the design, which was split into two phases, with the first phase to include renovation of the tennis court area.

Final plans for Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1 were received in December 2022, and an invitation for construction bids was released on QuestCDN. Notice was published in the San Gabriel Valley Examiner on December 8 and 15, 2022, and bid opening held on December 29, 2022. Fourteen (14) plan holders reviewed bid packages, and three (3) submitted bid proposals. All received bids were deemed responsive to the contract requirements and ranged from $295,830 to $390,000. NoHo Constructors was the lowest bidder, and staff recommends that City Council award them a construction contract in this amount and approve the necessary related actions.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On February 8, 2022, City Council approved amending the Capital Improvement Program to include the Project, and appropriating $1,508,650 from Measure E Fund 103 for design and construction.

Willdan was awarded the design contract as a task order under their On-Call Professional Services Agreement, and issued a notice to proceed with design in July 2022.

Item #12. Page 1
Meeting Date: 2/28/2023 / Packet Page #: 278
Staff Report Page 2 of 4

DISCUSSION
The overall Project will include renovating the tennis court, bathroom and playground areas of the park.

Original plans were to replace the existing restroom with a prefabricated building, but after evaluating the existing structure and likely material delivery times, it was determined that it would be both more fiscally prudent as well as expeditious to comprehensively renovate it rather than completely demolish and replace. Renovations of the bathroom building are thus currently in progress, with demolition currently being performed by Facilities Maintenance staff, to be followed with renovations by both staff and contractors as needed. For the remaining portions of the project, design and construction are in two phases, with the tennis court area representing Phase 1.

In March 2022, staff contacted the City’s qualified consultants with On-Call Professional Services Agreements to request design proposals for the overall Project. Two consultants submitted proposals in April 2022, and after careful evaluation, staff determined that both proposals/consultants would equally meet the City’s needs. Given this, a design services contract was awarded to Willdan for their lower cost proposal as a task order under their On-Call Professional Services Agreement, in the amount of $116,489.

Consultant Base Design
Servicees Fee
Optional Construction
Support Services Fee
Total Cost w/
Optional Services
Willdan $116,489 $12,628 $129,117
SWA Group, Inc. $156,686 $38,564 $195,250
Final plans for Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1 were received in December 2022, with an Engineer’s Estimate of $350,550. An invitation for construction bids was released on QuestCDN with notice was published in the San Gabriel Valley Examiner on December 8 and 15, 2022, and bid opening was held on December 29, 2022. Fourteen (14) plan holders reviewed bid packages, and three (3) submitted bid proposals. All received bids were deemed responsive to the contract requirements and ranged from $295,830 to $390,000. NoHo Constructors was the lowest bidder.

Bidder Total Bid Amount
NoHo Constructors $295,830.00
DD Systems, Inc. $332,414.03
R Rependable Const., Inc. $390,000.00
Phase 1 of the Project will renovate the tennis court area, including conversion of one (1) tennis court to four (4) pickleball courts. Along with removal and resurfacing of the courts themselves and installing new posts, nets, etc., Phase of the Project will also include removing and reconstructing the existing concrete curb around the courts, drains and catch-basins, chain-link fencing, and court washing hose bib assembly.

Tennis Courts Location – Finkbiner Park
Item #12. Page 2
Meeting Date: 2/28/2023 / Packet Page #: 279
Staff Report Page 3 of 4
New Court Layout
Design of Phase 2 is near completion, pending finalization of electrical upgrades design and approval by Southern California Edison. Once completed, staff will conduct a bidding process for construction of Phase 2 of the project, and return to City Council for approval.

FISCAL IMPACT
The Project’s adopted budget is $1,508,650.00. Construction expenses for Phase 1 improvements are estimated at up to $325,840.00, including contingency. After Project design and completion of Phase 1 construction, it is anticipated there will be over $1M available to complete the in-progress restroom renovations and Phase 2 improvements.

Task Budget Expenditures
Measure E Fund 103 $1,508,650.00
Total Project Budget $1,508,650.00
Design – Phase 1 Completed; Phase 2 95% Complete $116,489.00 Environmental - Completed $75.00
Publication - Completed $352.00
Phase 1 Construction Cost (NoHo Constructors) $295,830.00 Requested Construction Contingency – 10% $29,583.00
Total Estimated Expenditures $442,329.00
Estimated Remaining Budget for Phase 2 $1,066,321.00

ENVIRONMENTAL DETERMINATION
This project is categorically exempt from the California Environmental Quality Act provisions pursuant to Section 15301(c). The Notice of Categorical Exemption is attached for City Council as Attachment A.

Item #12. Page 3
Meeting Date: 2/28/2023 / Packet Page #: 280
Staff Report Page 4 of 4
Prepared By Maliha Ansari, Principal Civil Engineer
Concurs With Not Applicable
Reviewed By Michael Sledd, Assistant Public Works Director Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Jeff Kugel
ATTACHMENTS:

A. Notice of Exemption 1365
B. Bid Summary 1365-1
C. Plan Holder List 1365-1
D. Bid Extensions 1365-1
E. Bid Proposal 1365-1
F. Contract Agreement 1365-1
G. Signed Plans and Specs 1365-1
H. Presentation 1365-1
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rvp7/3/97

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

NOTICE OF EXEMPTION
Project Title: Finkebiner Park Improvements - Plan 1365 Project Location: Finkbiner Park, east of Wabash Avenue, south of Meda Avenue Project Sponsor: City of Glendora Public Works Department Mailing Address: 160 N Wabash Avenue, Glendora, CA 91741 General Plan Land Use Designation: Low Medium Density Residential, Open Space.

Zoning Designation: nd E-7
Project Description: This project is to do improvements and renovation throughout Finkbiner Park. It will include repainting and fencing the Tennis Court, creating four Pickleball Courts, upgrade path of travel conforming ADA guidelines, Restroom Renovation, Replace existing lighting with LED lights, installing new picnic tables with shades, resurface existing parking lot, improve surveillance camera and Wi-Fi and miscellaneous site work. .

Surrounding Land Uses and Setting: Surrounding land uses include various residential zones.

The Community Development Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: Class 1-Existing Facilities
Section:

Statutory Exemption. Code Number:

Reasons why project is exempt: The project involves replacement of the existing boiler. The project involves renovation and repair of existing facilities at a public park.

Date:

Jeff Kugel, Community Development Director
The above recommended exempt status and findings were adopted by the following body:

City of Glendora City Council on February 28, 2023
Date:

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Maliha Ansari, Principal Civil Engineer (626) 914-8294
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FINKBINER PARK TENNIS AND PICKLEBALL COURT
IMPROVEMENTS - PHASE 1, PLAN NO. 1365-1
BID OPENING: DECEMBER 29, 2022

SUMMARY OF BIDS

CONTRACTORS BID AMOUNT

1. NoHo Constructors $ 295,830.00

2. DD Systems, Inc $332,414.03

3. R Dependable Const, Inc. $390,000.00
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No. Company Name Address Contact Name Business Designation 1 Dodge Data & Analytics 2860 S State Hwy 161, Grand Prairie, TX-75052 Daedri Cavuoto Plan Room 2 ConstructConnect 3825 Edwards Rd, Cincinnati, OH-45209 Eric Mills Plan Room 3 Oppenheimer National 31878 Del Obispo st, san juan capistrano, CA-92675 Tee Teymoorian Prime Bidder 4 Minco Construction 522 E. Airline, Gardena, Gardena, CA Iman Mina Prime Bidder 5 RDEPENDABLE CONST INC 1019 W. 3rd Street , SAN BERNARDINO, CA-92410 Rosemary Padilla Prime Bidder 6 C.S. Legacy Construction, Inc 5781 Schaefer Ave, Chino, CA-91710 Richard Gonzales Prime Bidder 7 DD Systems Inc. 147 W. Route 66 #431, Glendora, CA-91740 Danny Daher Prime Bidder 8 NoHo Constructors 11012 Ventura Boulevard, Studio City, CA-91604 Bryce Greenstein Prime Bidder 9 Trueline Construction & Surfacing, Inc. 12397 Doherty Street, Riverside, CA-92503 Janet Bangs Subcontractor 10 I E General Engineering Inc 23905 Clinton Keith Rd, Wildomar, CA-92595 Juan Garcia Prime Bidder 11 BidAmerica 41085 Elm Street, Murrieta, CA-92562 Tom Davis Plan Room 12 Gentry General Engineering, Inc. 9277 Archibald Ave, Rancho Cucamonga, CA-91730 Brenton Gentry Prime Bidder 13 SNZ Contractors, Inc. 8583 Irvine Center Drive #224, Irvine, CA-92618 Zade Muhtaseb Prime Bidder 14 Quest Construction Data Network PO Box 517, Shakopee, MN-55379 QuestCDN Support Other PLAN HOLDER LIST FOR FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PHASE - 1 Item #12. Page 8
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Finkbiner Park Tennis and Pickleball Court Improvements - Phase 1 Owner: Glendora CA, City of
12/29/2022 10:00 AM PST
Item Description Unit Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 Mobilization LS 1 $10,000 $ 10,000.00 $15,000.00 $15,000.00 $19,440.00 $19,440.00 $35,000.00 $35,000.00 2 Remove existing and construct 8-inch wide
PCC curb, complete per plan and
specifications.

LF 380
$65 $ 24,700.00 $150.00 $57,000.00 $128.01 $48,643.80 $114.00 $43,320.00 3 Remove existing and construct curb and gutter
per civil grading plan. LF 140 $85 $ 11,900.00 $170.00 $23,800.00 $225.00 $31,500.00 $218.00 $30,520.00 4 Remove existing and construct NDS Filcoten
trench drain, complete assembly per plan
including concrete base, catch basin, PVC drain
pipe, fittings, drain grates, and existing curb
opening.

LS 1
$49,000 $ 49,000.00 $15,000.00 $15,000.00 $46,080.00 $46,080.00 $29,380.00 $29,380.00 5 Remove existing and install tennis/pickleball
net post sleeve and center strap ground
anchor assembly, complete per plan at each
location.

EA 5
$1,200 $ 6,000.00 $1,000.00 $5,000.00 $6,000.00 $30,000.00 $4,140.00 $20,700.00 6 Remove existing and install courts washing
hose bib assembly, complete per plan and
specifications.

EA 2
$3,000 $ 6,000.00 $700.00 $1,400.00 $3,000.00 $6,000.00 $3,650.00 $7,300.00 7 Refurbish, prepare, and paint existing court
light post. LS 1 $4,000 $ 4,000.00 $775.00 $775.00 $3,360.00 $3,360.00 $3,800.00 $3,800.00 8 Remove existing and install 12-feet high court
chain link fence, complete per plan and
specifications including footings.

LF 490
$325 $ 159,250.00 $247.00 $121,030.00 $95.93 $47,004.23 $226.00 $110,740.00 9 Remove existing and install court chain link
gate at (3) three locations, complete per plan
and specifications.

LS 1
$15,000 $ 15,000.00 $17,000.00 $17,000.00 $1,980.00 $1,980.00 $36,000.00 $36,000.00 10 Furnish and provide to the City tennis net and
posts assembly complete per specifications. EA 1 $1,000 $ 1,000.00 $825.00 $825.00 $4,080.00 $4,080.00 $5,000.00 $5,000.00 11 Furnish and provide to the City pickleball net
and posts assembly complete per
specifications.

EA 4
$800 $ 3,200.00 $750.00 $3,000.00 $1,560.00 $6,240.00 $1,975.00 $7,900.00 12 Construct temporary PCC step with 6-inch SCH
40 PVC drain pipe at court chain link gate
complete per plan.

EA 1
$500 $ 500.00 $1,000.00 $1,000.00 $3,456.00 $3,456.00 $15,660.00 $15,660.00 13 Remove existing tennis/pickleball court
surfacing, prepare and resurface court slab
with new paint coatings, complete per plan
and specifications.

LS 1
$60,000 $ 60,000.00 $35,000.00 $35,000.00 $84,630.00 $84,630.00 $44,680.00 $44,680.00 Total $ 350,550.00 $295,830.00 $332,414.03 $390,000.00
Engineer Estimate NoHo Constructors DD Systems, Inc. R Dependable Const, Inc.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1

PUBLIC WORKS AGREEMENT
By and Between

CITY OF GLENDORA
and

NOHO CONSTRUCTORS
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND

NOHO CONSTRUCTORS
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this _____ day of _______________ by and between the CITY OF GLENDORA, a California municipal corporation (“City”) and NOHO CONSTRUCTORS, a California Corporation (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

C. Pursuant to the City of Glendora Municipal Code, City has authority to enter into and execute this Agreement.

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1

1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled Finkbiner Park Tennis and Pickleball Court Improvements, Plan No. 1365-1, including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations DocuSign Envelope ID: 9BA4B633-1AD1-446A-B353-5BCA03A24DA6 Item #12. Page 19
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Bryce Greenstein
President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

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1.5 Licenses, Permits, Fees and Assessments.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components DocuSign Envelope ID: 9BA4B633-1AD1-446A-B353-5BCA03A24DA6 Item #12. Page 21
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

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1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

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1.11 Special Requirements.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $295,830 (Two Hundred Ninety-Five Thousand Eight Hundred Thirty Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

2.3 Reimbursable Expenses.

2.4 Invoices.

Contractor shall not invoice City for any duplicate services performed by more than one person.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

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3.4 Inspection and Final Acceptance.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

Bryce Greenstein, President
Nani Cholakians, Vice President and Chief Financial Officer It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, DocuSign Envelope ID: 9BA4B633-1AD1-446A-B353-5BCA03A24DA6 Item #12. Page 26
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the Principal Engineer, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 (b) Duration of coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of contract provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for DocuSign Envelope ID: 9BA4B633-1AD1-446A-B353-5BCA03A24DA6 Item #12. Page 29
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, DocuSign Envelope ID: 9BA4B633-1AD1-446A-B353-5BCA03A24DA6 Item #12. Page 30
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

5.4 Notification of Third-Party Claims.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1

5.5 Performance and Labor Bonds.

Both the performance and labors bonds required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement and pays all labor and materials for work and services under this Agreement.

5.6 Sufficiency of Insurer or Surety.

5.7 Substitution of Securities.

5.8 Release of Securities.

City shall release the Performance and Labor Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the Work has been accepted; and
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 (c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Labor Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to DocuSign Envelope ID: 9BA4B633-1AD1-446A-B353-5BCA03A24DA6 Item #12. Page 33
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

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7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on the invoices only when the default is cured. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

7.3 Retention of Funds.

7.4 Waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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7.5 Rights and Remedies are Cumulative.

7.6 Legal Action.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $1,000 (One Thousand Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Contractor reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Contractor may determine. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

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7.9 Termination for Default of Contractor.

7.10 Attorneys’ Fees.

7.11 Unfair Business Practices Claims.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

8.4 Unauthorized Aliens.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

9.2 Interpretation.

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9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

9.5 Severability.

9.6 Warranty & Representation of Non-Collusion.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Bryce Greenstein
President
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9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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FINKBINER PARK TENNIS AND PICKLEBALL COURT IMPROVEMENTS, PLAN NO. 1365-1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

Noho Constructors
Name: Bryce Greenstein
Title: President
Email: [email protected]
Name: Nani Cholakians
Title: Vice President and Chief Financial Officer
Email: [email protected]
Address: 11012 Ventura Blvd. Suite 1259
Studio City, CA 91604
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL

BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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Feb 17, 2023 | 9:23 AM PST
Item #12. Page 41
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01240.0001/535311.1 A-1
EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the “General Provisions” and “Special Provisions” included in the bid documents for the project entitled Finkbiner Park Tennis and Pickleball Court Improvements, Plan No. 1365-1, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

This scope of work consists of resurfacing the existing tennis courts with tennis and pickleball court striping, replacing perimeter concrete and fencing, and installing new trench drain at Finkbiner Park.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor shall facilitate a bi-weekly meeting (every 2 weeks) to deliver and discuss the following items:

A. Existing conditions report and status of overall work schedule B. Progress reports of work completed over the past two (2) weeks C. Report of work to be completed over the next two (2) weeks D. Report on pending request for information (RFIs)
IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

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01240.0001/535311.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

I. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

Add the following to Section 2.4 - Invoices:
“In the event, a preliminary notice is posted by a subcontractor / supplier / manufacturer / vendor, an unconditional release will be required prior to releasing monies to the Contractor. Alternatively, an amount not to exceed the amount referred in the preliminary notice will be jointly released to the Contractor and the originator of the said notice with a conditional release from the said subcontractor / supplier / manufacturer / vendor.” II. ARTICLE 3. PERFORMANCE SCHEDULE
Add the following to Section 3.1 – Time of Essence:
“Time being of the essence, the Contractor shall commence the work and shall diligently pursue the work to completion within the time stated in Article 13 of the Instructions to Bidders, and upon the work schedule, if any, as specified in the Special Conditions, except as such time may be extended in writing by the City in accordance with Section 3.2 and the provisions of the General Conditions.”
III. ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
City hereby waives the requirements of Section 5.1(c) - Professional liability (errors & omissions) insurance.

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01240.0001/535311.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of Contractor’s Proposal, and listed below:

Line
Item Item Description
Unit of
Measure Quantity Unit Price Extension
1 Mobilization LS 1 $15,000 $15,000
2 Remove existing and construct 8-inch wide
PCC curb, complete per plan and
specifications.

LF 380 $150 $57,000
3 Remove existing and construct curb and
gutter per civil grading plan. LF 140 $170 $23,800
4 Remove existing and construct NDS Filcoten
trench drain, complete assembly per plan
including concrete base, catch basin, PVC
drain pipe, fittings, drain grates, and existing
curb opening.

Glendora City CouncilFebruary 28, 2023

Glendora City Council
February 28, 2023