CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 28, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 28, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 2/28/2023 6:00:00 PM, when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
STUDENT REPORTS
Student Reports are presented by representatives from of Charter Oak, Glendora, St Lucy’s Priory and Whitcombe High Schools. Presentations are made the fourth Tuesday of each month from September to April.
2. Presentation of High School Student Representative Report
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
3. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
4. Affirm minutes from February 14, 2023 Regular Joint meeting CITY RECOMMENDATION: 1. Affirm the minutes as presented.
5. City of Glendora and Glendora Successor Agency Investment Report for January 2023 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for January 2023.
6. Accept and Approve the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No 1242 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Accept and Approve the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement, Plan No. 1242 by Wreck Age Demolition, Inc, of Fontana CA; and 2. Authorize the Mayor to sign the Notice of Completion for recordation
7. Award the Contract for Police Department - Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan 1364 to Mackone Development, Inc. in the amount of $160,499.63 (Strategic Plan Item 46 - IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines; 2. Award the contract for Police Department – Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan No. 1364 to Mackone Development, Inc. in the amount of $160,499.63; 3.
Authorize the City Manager or his designee to execute the agreement with Mackone Development, Inc., including minimal and/or non-substantive changes; 4. Authorize the Administrative Services Director to appropriate $44,998.63 from Capital Improvement Projects Fund F321 towards project budget; and 5. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
8. Approve Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000 CITY RECOMMENDATION: 1. Approve Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000; and
2. Authorize the City Manager or his designee to execute Amendment No. 3 including minimal and/or non-substantive changes.
UNFINISHED BUSINESS
9. Accept Report on COVID-19 Emergency Responses in the City of Glendora and Adopt a Resolution Terminating the City's Proclamation of Local Emergency Related to COVID-19 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
OF THE CITY COUNCIL TERMINATING THE PROCLAMATION OF A LOCAL EMERGENCY WITHIN THE CITY OF GLENDORA DUE TO COVID-19.”
10. Conduct a Mid-Year Budget Review and Adopt a Resolution Amending the Fiscal Year 2022- 23 Budget (Strategic Plan Item 14 - IFSS)
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Adopt a Joint City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY AMENDING THE FISCAL YEAR 2022-23 BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS.”
NEW BUSINESS
11. Award a purchase order to Sunrise Ford and Colley Ford for the purchase of fleet vehicles in the amount of $862,000
CITY RECOMMENDATION: 1. Award a purchase order to Colley Ford for the purchase of fleet vehicles in the amount of $626,000; and 2. Award a purchase order to Sunrise Ford for the purchase of fleet vehicles in the amount of $236,000.
12. Award the Contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830 (Strategic Plan Items 46- IMCIF and 48-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Approve the Plans and Specifications for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1; 3. Award the contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830; 4. Authorize the City Manager or his designee to execute the agreement with NoHo Constructors, including minimal and/or non-substantive changes; and 5. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
13. Award the contract to Horizons Construction Company International, Inc. for As-Needed Asphalt Maintenance and Repair Services in the Amount of $508,970 per Year for Three Years (Strategic Plan Item 49-IMCIF)
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Award the contract to Horizons Construction Company International Inc. for as-needed asphalt maintenance and repair services in an amount of $508,970 with a 10% contingency in the amount of $50,897 for a total not to exceed amount of $559,867 per year; 3. Authorize the City Manager, or his designee, to execute the agreement including making minimal and/or nonsubstantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: February 24, 2023
Kathleen R. Sessman, MMC
City Clerk/Communications Director