CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 6:00 p.m.
ROLL CALL
Members present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem Mendell Thompson, and Mayor Gary Boyer
Members absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assist City Manager Moises Lopez, Police Chief Matt Egan, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Economic Development and Housing Manager Valerie Velasquez, Assistant Director - Finance Kyle Johnson, Principal Civil Engineer Maliha Ansari, Assistant Public Works Director Michael Sledd, Equipment Maintenance Supervisor Steve Flores, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
Closed Session title was read into the record.
There was no one wishing to provide public comment on closed session item.
The meeting was convened into closed session at 6:01 p.m., Closed Session was adjourned at 6:18 p.m. and the meeting reconvened back into open session at 7:00 p.m. with all members present.
City Attorney Wynder reported the following closed session action: 1) The City Council was briefed on the status on ongoing negotiations to acquire the property at 1762 Dale Road, there was a privilege and confidential briefing, questions were asked and answered, and there was no reportable action City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, February 28, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency and Housing Authority, which are concurrently convening this evening.
Minutes Tuesday, February 28, 2023 Page 2 of 5
City Council Meeting City Council, Successor Agency and Housing Authority taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Member Kendell Merkley of Church of Jesus Christ of Latter-Day Saints.
The Pledge of Allegiance was led by Hillary Chrisley.
STUDENT REPORTS
2. Presentation of High School Student Representative Report Student reports were presented by Charter Oak High School Student Representative Vivianna Salazar, and St. Lucy Priory High School Student Representative Olivia Pizk and Alexa Strait.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received for reordering of an additions to the agenda.
PUBLIC COMMENT
3. Public Comments received
Public Comments was received from the following: Bob Moore, Erica Landmann, Jehan Fernando and Crystal Wiladodo.
MEMBER STATEMENTS/REPORTS
Councilmember Davis commented on the passing of Bishop O'Connell; and announced the following upcoming events: March 3, 2023 Ribbon Cutting and Public Art Launch at 300 N. Glendora Avenue, March 4, 2023 Identifying + Addressing Microagressions at American Legion Building, and March 10, 2023 Empty Bowles Events and March 12, 2023 24th Annual (Communities Reaching Out to People) CROP Walk.
Mayor Pro Tem Thompson commented on recent storm and weather conditions; and provided an update to the Gold Line construction project.
Councilmember Allawos commented on various Arrow Highway safety concerns released from Los Angeles County; and on the California Alliance.
Mayor Boyer reported on his attendance at the Teen Summit with Glendora Unified School District; spoke on the passing of Fred McGehee whose father was involved with the original Glendora Star; requested to close tonight’s meeting in memory of Beverly Collie.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond commented on impacts of recent storm weather conditions.
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City Council Meeting City Council, Successor Agency and Housing Authority
CONSENT CALENDAR
Following brief comments associated with Item #6 and Item #8, a motion was made by Karen K.
Davis, seconded by Michael Allawos, to approve consent calendar as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
4. Affirm minutes from February 14, 2023 Regular Joint meeting The City Council Successor Agency and Housing Authority affirmed the minutes as presented.
5. City of Glendora and Glendora Successor Agency Investment Report for January 2023 City Council received and filed the Monthly Investment Activity Report for January 2023.
6. Accept and Approve the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement Project, Plan No 1242 (Strategic Plan Item 46-IMCIF) City Council 1. Accepted and Approved the Notice of Completion of the Gladstone Reservoir Demolition and Parking Lot Improvement, Plan No. 1242 by Wreck Age Demolition, Inc, of Fontana CA; and 2. Authorized the Mayor to sign the Notice of Completion for recordation
7. Award the Contract for Police Department - Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan 1364 to Mackone Development, Inc. in the amount of $160,499.63 (Strategic Plan Item 46 - IMCIF) City Council 1. Adopted a Categorical Exemption pursuant to Section 15301 of the California Environmental Quality Act (CEQA) Guidelines; 2. Awarded the contract for Police Department - Detective Bureau, Administrative Office Maintenance and Conference Room Remodeling, Plan No. 1364 to Mackone Development, Inc. in the amount of $160,499.63; 3.
Authorized the City Manager or his designee to execute the agreement with Mackone Development, Inc., including minimal and/or non-substantive changes; 4. Authorized the Administrative Services Director to appropriate $44,998.63 from Capital Improvement Projects Fund F321 towards project budget; and 5. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
8. Approve Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000 City Council 1. Approved Amendment No. 3 with Ocean Blue Environmental Services, Inc. for Homeless Encampment Abatement Services in the amount of $150,000; and 2. Authorized the City Manager or his designee to execute Amendment No. 3 including minimal and/or nonsubstantive changes.
UNFINISHED BUSINESS
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City Council Meeting City Council, Successor Agency and Housing Authority
9. Accept Report on COVID-19 Emergency Responses in the City of Glendora and Adopt a Resolution Terminating the City's Proclamation of Local Emergency Related to COVID-19 A motion was made by Karen K. Davis, seconded by Mendell Thompson, to 1. Adopt City Council Resolution CC 2023-12 entitled, “A RESOLUTION OF THE CITY COUNCIL TERMINATING
THE PROCLAMATION OF A LOCAL EMERGENCY WITHIN THE CITY OF GLENDORA DUE TO COVID-19.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Conduct a Mid-Year Budget Review and Adopt a Resolution Amending the Fiscal Year 2022- 23 Budget (Strategic Plan Item 14 - IFSS)
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt Joint City Council Resolution CC 2023-13, CC 2023-13(SA), HA 2023-01 entitled, “A RESOLUTION OF
THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY AMENDING THE FISCAL YEAR 2022-23 BUDGET PER THE MID-YEAR REVIEW
RECOMMENDATIONS.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
11. Award a purchase order to Sunrise Ford and Colley Ford for the purchase of fleet vehicles in the amount of $862,000
A motion was made by Karen K. Davis, seconded by David J. Fredendall, to 1. Award a purchase order to Colley Ford for the purchase of fleet vehicles in the amount of $626,000; and 2. Award a purchase order to Sunrise Ford for the purchase of fleet vehicles in the amount of $236,000.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
12. Award the Contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830 (Strategic Plan Items 46- IMCIF and 48-IMCIF)
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications for Finkbiner Park Tennis and Pickleball Court Improvements - Phase 1, Plan No. 1365-1; 3. Award the contract for Finkbiner Park Tennis and Pickleball Court Improvements – Phase 1, Plan No. 1365-1, to NoHo Constructors in the amount of $295,830; 4. Authorize the City Manager or his designee to execute the agreement with NoHo Constructors, including minimal and/or non-substantive changes; and 5. Authorize the Public Minutes Tuesday, February 28, 2023 Page 5 of 5
City Council Meeting City Council, Successor Agency and Housing Authority Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
13. Award the contract to Horizons Construction Company International, Inc. for As-Needed Asphalt Maintenance and Repair Services in the Amount of $508,970 per Year for Three Years (Strategic Plan Item 49-IMCIF)
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the contract to Horizons Construction Company International Inc. for as-needed asphalt maintenance and repair services in an amount of $508,970 with a 10% contingency in the amount of $50,897 for a total not to exceed amount of $559,867 per year; 3. Authorize the City Manager, or his designee, to execute the agreement including making minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Councilmember Allawos commented on a Google search result received when searching “Glendora”.
Councilmember Fredendall requested update relating to alleyway, seconded by Councilmember Allawos. City Manager clarified that the requested update is already scheduled to be brought back at the March 28, 2023 meeting.
ADJOURNMENT
Meeting adjourned at 8:35p.m. in memory of Beverly Collie.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on March 14, 2023.