CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 14, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 14, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 p.m., when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
3. Antique Street Light Update
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
4. A Public Hearing to Consider a Resolution Amending the Master Schedule of Fees for Fiscal Year 2022-23 Relating to Outdoor Dining
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION
OF THE CITY COUNCIL AMENDING THE MASTER SCHEDULE OF FEES FOR FISCAL YEAR 2022-2023 RELATING TO OUTDOOR DINING.”
5. A Public Hearing to consider a Resolution to Approve a Tentative Parcel Map No. 83617 to Subdivide an existing lot located at 445 North Oak Drive (and 960 West Leadora Avenue), Glendora, California, into two separate individual lots (Project Number PLN21-0027; Applicant: Dmitriy Kazakov; Property Owner: John B. Cashion) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption pursuant to the California Environmental Quality Act for the project; and 2. Adopt a City Council Resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA APPROVING TENTATIVE PARCEL MAP NO. 83617 TO SUBDIVIDE AN EXISTING LOT LOCATED AT 445 NORTH OAK DRIVE (AND 960 WEST LEADORA AVENUE),
GLENDORA, CALIFORNIA INTO TWO SEPARATE, INDIVIDUAL LOTS (PROJECT NO. PLN21-0027) (APPLICANT: DMITRIY KAZAKOV; PROPERTY OWNER: JOHN B.
CASHION)."
6. A Public Hearing to consider a Proposed Five-Year Consolidated Plan (2023 - 2028) and Proposed Annual Action Plan FY 2023-2024 for the Community Development Block Grant (CDBG) Program
CITY RECOMMENDATION: 1. Establish the priority needs for the City of Glendora's Five Year Consolidated Plan 2023-2028; 2. Review and accept the activity and projects to be included in the CDBG Annual Action Plan for FY 2023-2024; and 3. Commence the required 30-day public comment period.
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
7. Affirm minutes from February 28, 2023 Regular Joint Meeting CITY RECOMMENDATION: 1. Affirm minutes as presented.
8. Review and Affirm disbursements for February 2023 in the amount of $4,502,599.69 CITY/AUTHORITY RECOMMENDATION: 1. Review and Affirm disbursements for February 2023 in the amount of $4,502,599.69.
UNFINISHED BUSINESS
9. Approve the proposed increase in the Contract Amount for Water Emergency On-Call Services for FY 22-23 by a Total Amount Not to Exceed $225,000 (Strategic Plan Item 8-IFSS) CITY RECOMMENDATION: 1. Approve an Increase in the Contract Amount for Emergency On-Call Services for FY 22-23 with T.E. Roberts, Inc., J. De Sigio Construction, Inc., and Big Ben Engineering by $75,000 each, for a total not to exceed amount of $225,000 for each contract; and 2. Authorize the City Manager or his designee to execute Amendment No. 4 with T.E. Roberts, J. De Sigio Construction, and Big Ben Engineering including minimal and/or non-substantive changes.
NEW BUSINESS
10. Award the contract to Gentry Brothers, Inc. for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr., and Country Club Vista Water and Street Improvements, Plan Nos. 1341-1345 in the amount of $3,095,880 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Approve the Plans and Specifications, including Addendum No. 1 for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr., and Country Club Vista St.
Water and Street Improvements, Plan Nos. 1341-1345; 3. Award the construction contract to Gentry Brothers, Inc. for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr., and Country Club Vista St. Water and Street Improvements, Plan Nos. 1341-1345 in the amount of $3,095,880; 4. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 5.
Authorize the Administrative Services Director to appropriate $434,308 from the Water Capital Projects Fund 530 towards the project budget; and 6. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
11. Award the Contract for Pedestrian Enhancement at Elementary Schools - HSIP Cycle 9, Plan No. 1318 to F.S. Contractors, Inc in the amount of $453,800 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Approve the Plans and Specifications for Pedestrian Enhancement at Elementary Schools - HSIP Cycle 9, Plan No. 1318; 2. Award the contract for Pedestrian Enhancement at Elementary Schools – HSIP Cycle 9, Plan No. 1318, to F.S.
Contractors, Inc. in the amount of $453,800; 3. Authorize the City Manager or his designee to execute the agreement with F.S. Contractors, Inc., including minimal and/or non-substantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: March 9, 2023
Kathleen R. Sessman, MMC
City Clerk/Communications Director