The City Council also serves as members of the Board of Directors? of the Successor Agency of the former Community Redevelopment Agency and Housing Authority, which are concurrently convening this evening.
CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order 6:00 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, and Mayor/Chair Gary Boyer
Members Absent: None.
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin (via Zoom), City Clerk/Communications Director Kathleen Sessman, Captain Matt Williams, Housing and Economic Manager Valerie Velasquez, Management Analyst Alycia Suniga, Senior Planner Natalie Espinoza, Management Analyst Myla DeCastro, Assistant Public Works Director Michael Sledd, Civil Engineering Assistant James Lo, Transportation Manager Steven Mateer, Principal Civil Engineer Maliha Ansari, Assistant Public Works Director Chisom Obegolu, Assistant Director - Finance Kyle Johnson, Digital Media Specialist Craig Morton, Senior Digital Media Specialist Greg Morton and City Clerk Specialist Lorena Cordova
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
Closed Session title was read into the record.
There was no one wishing to provide City Council for Closed Session items.
The meeting convened into Closed Session at 6:01 p.m., Closed Session was adjourned at 6:55 p.m. and convened back into Open Session at 7:02 p.m. with all members present.
City Attorney Wynder reported the following Closed Session action: 1) The City Council was briefed City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, March 14, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, March 14, 2023 Page 2 of 6
City Council Meeting City Council, Successor Agency and Housing Authority on the status on ongoing negotiations to acquire the property at 1762 Dale Road, there was discussion on price and terms of pricing, a privilege and confidential briefing, questions and were asked and answered, Council requested for staff to return with additional information and there was no reportable action taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Bruce French of Cornerstone Bible Church.
The Pledge of Allegiance was led by Don Nolan.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests for reordering of and additions to the agenda.
PUBLIC COMMENT
2. Public Comments received
Public Comment was received from the following: Rich Patton.
MEMBER STATEMENTS/REPORTS
Councilmember Fredendall commented on the Glendora Villages temporary traffic design.
Mayor Pro Tem Thompson reported on the failed banks; thanked Councilmember Davis for the March 4, 2023 event on “Identifying+ Addressing Microagressions Re-Imagining a more inclusive Glendora Together.”
Mayor Boyer reported on his attendance at the Empty Bowls, Trivia Challenge, and Wine Walk this past weekend and requested to close tonight’s Council meeting in memory on Dennis Willut and Fred McGeehee.
Councilmember Allawos wished his wife a happy birthday; commented on the City’s March 9, 2023 Strategic Planning Workshop; requested Transportation Manager Mateer provide information on the traffic enhancement in the Downtown Village.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There was no statements or reports given.
SPECIAL ITEMS
3. Antique Street Light Update
An update was provided.
PUBLIC HEARINGS
Minutes Tuesday, March 14, 2023 Page 3 of 6
City Council Meeting City Council, Successor Agency and Housing Authority
4. A Public Hearing to Consider a Resolution Amending the Master Schedule of Fees for Fiscal Year 2022-23 Relating to Outdoor Dining
Public Hearing title was read into the record and opened.
Staff report and PowerPoint was presented.
Public testimony was received from the following: Marie Bitonti, Fred Sparling, John Harrold, Joe Cina, Hyudmita Geigoyan, Don Nolan, and Matt Russell.
City Council discussion included questions proposed fees and how they compared with other cities; the current recession and challenges being faced by restaurant; benefits of the parklets; Business Improvement District (BID) Advisory Board involvement and stance on the proposed fees; cost structure, start date and possible payment plan option; pros and cons of fee; outdoor dining in surrounding communities; cost recovery and how that’s determined; parklet manual and application; parklets being exclusive; city liability and maintaining and cleaning.
Councilmember Allawos requested to reopen public comment to receive public testimony, request was seconded by Mayor Boyer. An oral roll call vote was conducted, and the motion carried 4 - 1 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Gary Boyer; NOES: Mendell Thompson; ABSENT: (None); ABSTAIN: (None).
Additional Public Testimony was received from the following: Don Nolan, Fred Sparling, and Michelle Bitonti.
Public Hearing was declared closed.
A motion was made by David J. Fredendall, seconded by Michael Allawos, to continue the Public Hearing item to the March 28, 2023 City Council meeting, and directed staff to require a $100 fee for the application processing and electricity with no other fees at this time and to add the associated manual and application to the report.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
5. A Public Hearing to consider a Resolution to Approve a Tentative Parcel Map No. 83617 to Subdivide an existing lot located at 445 North Oak Drive (and 960 West Leadora Avenue), Glendora, California, into two separate individual lots (Project Number PLN21-0027; Applicant: Dmitriy Kazakov; Property Owner: John B. Cashion) Public Hearing title was read into the record and opened.
Staff report and PowerPoint was presented.
Applicant presentation was given by Demitrity Kazakov.
There was no one wishing to provide public testimony.
Minutes Tuesday, March 14, 2023 Page 4 of 6
City Council Meeting City Council, Successor Agency and Housing Authority City Council discussion included questions regarding why it is the applicant's responsibility to remove the dirt island on Oak Drive to fix; State of California’s involvement in local zoning; lot split; and SB9.
Public Hearing was declared closed.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Adopt a Categorical Exemption pursuant to the California Environmental Quality Act for the project; and 2. Adopt a City Council Resolution CC 2023-15 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA APPROVING TENTATIVE PARCEL MAP NO. 83617 TO SUBDIVIDE AN EXISTING LOT LOCATED AT 445 NORTH OAK DRIVE (AND 960 WEST
LEADORA AVENUE), GLENDORA, CALIFORNIA INTO TWO SEPARATE, INDIVIDUAL LOTS (PROJECT NO. PLN21-0027) (APPLICANT: DMITRIY KAZAKOV; PROPERTY OWNER:
JOHN B. CASHION)."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
6. A Public Hearing to consider a Proposed Five-Year Consolidated Plan (2023 - 2028) and Proposed Annual Action Plan FY 2023-2024 for the Community Development Block Grant (CDBG) Program
Public Hearing title was read into the record and opened.
Staff report and PowerPoint was presented.
There was no one wishing to provide public testimony.
City Council discussion included questions asked regarding clarification on administrative costs/fees.
Public Hearing was declared closed.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Establish the priority needs for the City of Glendora's Five-Year Consolidated Plan 2023-2028; 2. Review and accept the activity and projects to be included in the CDBG Annual Action Plan for FY 2023-2024; and 3.
Commence the required 30-day public comment period.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Mendell Thompson, to approve Consent Calendar Items #7 - #8 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
Minutes Tuesday, March 14, 2023 Page 5 of 6
City Council Meeting City Council, Successor Agency and Housing Authority
7. Affirm minutes from February 28, 2023 Regular Joint Meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
8. Review and Affirm disbursements for February 2023 in the amount of $4,502,599.69 The City Council reviewed and affirmed disbursements for February 2023 in the amount of $4,502,599.69.
UNFINISHED BUSINESS
9. Approve the proposed increase in the Contract Amount for Water Emergency On-Call Services for FY 22-23 by a Total Amount Not to Exceed $225,000 (Strategic Plan Item 8-IFSS) A motion was made by David J. Fredendall, seconded by Karen K. Davis, to 1. Approve an Increase in the Contract Amount for Emergency On-Call Services for FY 22-23 with T.E. Roberts, Inc., J. De Sigio Construction, Inc., and Big Ben Engineering by $75,000 each, for a total not to exceed amount of $225,000 for each contract; and 2. Authorize the City Manager or his designee to execute Amendment No. 4 with T.E. Roberts, J. De Sigio Construction, and Big Ben Engineering including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
10. Award the contract to Gentry Brothers, Inc. for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr., and Country Club Vista Water and Street Improvements, Plan Nos. 1341-1345 in the amount of $3,095,880 (Strategic Plan Item 46-IMCIF) A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Plans and Specifications, including Addendum No. 1 for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr., and Country Club Vista St. Water and Street Improvements, Plan Nos. 1341-1345; 3. Award the construction contract to Gentry Brothers, Inc. for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr., and Country Club Vista St. Water and Street Improvements, Plan Nos. 1341-1345 in the amount of $3,095,880; 4. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; 5. Authorize the Administrative Services Director to appropriate $434,308 from the Water Capital Projects Fund 530 towards the project budget; and 6. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
Minutes Tuesday, March 14, 2023 Page 6 of 6
City Council Meeting City Council, Successor Agency and Housing Authority
11. Award the Contract for Pedestrian Enhancement at Elementary Schools - HSIP Cycle 9, Plan No. 1318 to F.S. Contractors, Inc in the amount of $453,800 (Strategic Plan Item 46-IMCIF) A motion was made by Mendell Thompson, seconded by David J. Fredendall, to 1. Approve the Plans and Specifications for Pedestrian Enhancement at Elementary Schools - HSIP Cycle 9, Plan No. 1318;
2. Award the contract for Pedestrian Enhancement at Elementary Schools - HSIP Cycle 9, Plan No. 1318, to F.S. Contractors, Inc. in the amount of $453,800; 3. Authorize the City Manager or his designee to execute the agreement with F.S. Contractors, Inc., including minimal and/or nonsubstantive changes; and 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Councilmember Allawos wished everyone a Happy St. Paddy's Day.
ADJOURNMENT
Meeting adjourned at 9:11 p.m. in memory of Dennis Willut and Fred McGeehee.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on March 28, 2023.