CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 6:00 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, and Mayor/Chair Gary Boyer
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager/Interim Public Works Director Moises Lopez, Police Chief Matt Egan, Administrative Services Director/City Treasurer Marie Ricci, Community Services Director John Aguirre, Information Technology Director Sam Robbin (via Zoom), City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Housing and Economic Development Manger Valerie Velasquez, Management Analyst Alycia Suniga, Senior Planner Natalie Espinoza, Support Services Supervisor Marc Archibald, City Planner Mark Carnahan, Planning Technician Aaron Saenz, Accounting Manager Brittany Aguilar, Assistant Director - Finance Kyle Johnson, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
Closed Session title was read into the record.
There was no one wishing to provide public comment on Closed Session item.
The meeting was convened into Closed Session at 6:02 p.m., Closed Session was adjourned at 6:36 p.m. and the meeting was reconvened back into open session at 7:00 p.m. with all members present.
City Attorney Wynder reported the following Closed Session actions: Item #1) The City Council met to discuss the property at 1762 Dale Road, the parties have reached an agreement in principal on the City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, March 28, 2023
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency and Housing Authority, which are concurrently convening this evening.
Minutes Tuesday, March 28, 2023 Page 2 of 7
City Council Meeting City Council, Successor Agency and Housing Authority purchase of the property, subject to the documentation on appropriate purchase of sale agreement which will need to be reviewed by all parties and brought back to a future City Council meeting for public consideration and action, all members of the City Council supported this action except for Councilmember Allawos who voted nay.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Olivia Rizk.
The Pledge of Allegiance was led by Cooper Raymond and Derek Boyer.
STUDENT REPORTS
2. Presentation of High School Student Representative Report Student reports were presented by Charter Oak High School Viviana Salazar, Whitcomb High School Josh Medel, and St. Lucy's Priory High School Representative Olivia Rizk.
REORDERING OF AND ADDITIONS TO THE AGENDA
Mayor Pro Tem Thompson requested that agenda be reordered and that Agenda Item #4 be conducted prior to Public Comment, seeing no objections the agenda was reordered.
PUBLIC COMMENT
3. Public Comments received
Public Comment was received from the following: Jehan Fernando.
MEMBER STATEMENTS/REPORTS
Council Member Allawos commented on the Glendora Youth Basketball champions; and acknowledged Whitcomb Continuation High School Principal Ron Letourneau.
Mayor Pro Tem Thompson commented on March being Women's History Month and requested to close tonight's meeting in memory of the Tennessee school shooting.
Council Member Davis commented on the sportsmanship of Glendora youth and parents; the Tennessee school shooting; and announced that on April 23, 2023 a community conversation will be held to discuss diversity.
Council Member Fredendall congratulated the Youth Basketball champions; commented on the recent and upcoming storm, water authority, water drought and continued need to conserve water; and requested to adjourn tonight's meeting in memory of Silvia Shorey Barton.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager provided a brief report on a Highway and Safety Improvement grant.
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City Council Meeting City Council, Successor Agency and Housing Authority City Attorney Wynder announced last Saturday Aleshire & Wynder, LLP celebrated 20 years of service.
SPECIAL ITEMS
4. Recognition of Glendora Youth Basketball All-Star Teams for winning the San Gabriel Valley Southern California Municipal Athletic Federation (SGV SCMAF) Tournament Recognitions were given.
5. Alleyway update for March 2023
Update was given.
PUBLIC HEARINGS
6. Continuance of a Public Hearing to Consider a Resolution Amending the Master Schedule of Fees for Fiscal Year 2022-23 Relating to Outdoor Dining (Continued from the March 14, 2023 City Council meeting)
Public hearing title was read into the record and opened.
Staff report and PowerPoint was presented.
There was no one wishing to provide public testimony.
City Council discussion included the fees effective date; tax verses city fee; City expenses incurred for providing labor and services and the need to recover costs; request to bring back fee next March to reevaluate.
Public Hearing was declared closed.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to adopt City Council Resolution CC 2023-14 entitled, "A RESOLUTION OF THE CITY COUNCIL AMENDING THE MASTER SCHEDULE OF FEES FOR FISCAL YEAR 2022-2023 RELATING TO OUTDOOR DINING".
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
7. An Ordinance of the City of Glendora adding Chapter 2.05 to Title 2 of the City of Glendora Municipal Code to include a "Sunshine" Provision to increase transparency and accountability in Government Operations (Strategic Plan Item 27-EMO)
Public hearing title was read into the record and opened.
Staff report and PowerPoint was presented.
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City Council Meeting City Council, Successor Agency and Housing Authority There was no one wishing to provide public testimony.
City Council discussion included confirmation that proposed ordinance will regulate City Council and City Council appointed boards and commissions regularly scheduled public meetings; staff bandwidth and the enforcement of the proposed elements once ordinance goes into effect; and the impact the ordinance will have on the turnaround time associated with City Council requested agenda items.
Public Hearing was declared closed.
A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Introduced for first reading an Ordinance 2076 of the City Council entitled “AN ORDINANCE OF THE CITY COUNCIL, AMENDING THE GLENDORA MUNICIPAL CODE BY ADDING CHAPTER 2.05, SUNSHINE ORDINANCE TO TITLE 2 OF THE CITY OF GLENDORA MUNICIPAL CODE TO INCLUDE A “SUNSHINE” PROVISION TO INCREASE TRANSPARENCY AND
ACCOUNTABILITY IN GOVERNMENT OPERATIONS AND ESTABLISHING LOCAL STANDARDS TO ENSURE PUBLIC ACCESS TO PUBLIC MEETINGS.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Karen K. Davis, to approve Consent Calendar Items #8 - #14 as presented affirming the actions appropriate to each item, and noting Mayor Pro Tem Thompson request to highlight Item #11 Louie Pompei Memorial Sports Park new shade structures for the benefit of the audience.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
8. Affirm Minutes from March 9, 2023 Special Meeting and March 14, 2023 Regular Joint Meeting
The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
9. City of Glendora and Glendora Successor Agency Investment Report for February 2023 The City Council received and filed the Monthly Investment Activity Report for February 2023.
10. Glendora Housing Authority Annual Report for Fiscal Year 2021-2022 The City Council 1. Received and filed the annual report; and 2. Directed staff to forward report to the California Department of Housing and Community Development.
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City Council Meeting City Council, Successor Agency and Housing Authority
11. Consideration of a Resolution of the City Council of the City of Glendora Approving Application for Measure A Annual Allocation funds as it relates to Louie Pompei Memorial Sports Park Shade Structure Project (Strategic Plan Item 48-IMCIF & 49-IMCIF) The City Council adopted City Council Resolution CC 2023-16 entitled “A RESOLUTION
OF THE CITY COUNCIL APPROVING THE FILING OF AN APPLICATION FOR
GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN
SPACE DISTRICT FOR MEASURE A FUNDING FOR THE LOUIE POMPEI MEMORIAL SPORTS PARK SHADE STRUCTURES” as it relates to the Louie Pompei Memorial Sports Park Shade Structure Project.
12. Award the contract to Superior Pavement Markings, Inc. for as-needed signing and striping maintenance and repair services in the amount of $40,524 per year for three years (Strategic Plan Item 49-IMCIF)
The City Council 1. Adopted a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Awarded the contract to Superior Pavement Markings, Inc. for as-needed signing and striping maintenance and repair services in the amount of $40,524 with a 10% contingency in the amount of $4,052 for a total amount of $44,576 per year; 3. Authorized the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and
4. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
13. Accept irrevocable offers of the easement dedication grant to the City and adopt a resolution accepting the easement for public pedestrian purposes at 1308 S. Lone Hills Ave, Glendora (APN: 8642-021-001)
The City Council 1. Accepted the offers of the easement dedication grant to the City for public pedestrian purposes at 1308 S. Lone Hills Ave, Glendora (APN: 8642-021-001); 2. Authorized the City Clerk to sign the Certificate of Acceptance; 3. Authorized the City Clerk to transmit documents to County of Los Angeles, Office of County Recorder for recording purposes; and
4. Adopt a City Council Resolution CC 2023-17 entitled, “A RESOLUTION OF THE CITY COUNCIL ACCEPTING CPA 9, L.P. ’S IRREVOCABLE OFFER OF AN EASEMENT DEDICATION FOR PUBLIC PEDESTRIAN PURPOSES (APN 8642-021-001)”.
14. Notice of Completion for Saint Vladimir Street, Cossacks Place and Lawford Street, Water and Street Improvement, and Sidewalk Installation - Plan No. 1328 (Strategic Plan Item 46 - IMCIF)
The City Council 1. Accepted and Approved the Notice of Completion of Saint Vladimir Street, Cossacks Place and Lawford Street, Water and Street Improvement, and Sidewalk Installation - Plan No. 1328 by Dominguez General Engineering, Inc.; and 2. Authorized the Mayor to sign the Notice of Completion for recordation.
MEMBER AGENDA ITEMS
15. Update on the City Council recruitment of the 2023 Boards and Commissions Offices with Terms Expiring June 30, 2023
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City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by David J. Fredendall, seconded by Michael Allawos, to 1. Accepted the four (4) applications received after the application deadline and included them in the interview and appointment process, if appropriate; and 2. Directed staff to schedule interviews with new applicants only for Tuesday, April 18, 2023 special meeting. Interviewing of incumbents will be waived.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
16. Continued Discussion Regarding Current Codes/Policies and Research on Regulation and Promotion of Public Art (PLN23-006)
A motion was made by Mendell Thompson, seconded by David J. Fredendall, to 1. Receive and file the report; and 2. Directed staff to prepare and return in a few months with a draft ordinance for Council consideration that includes the following points: (a) Updates municipal code for one comprehensive section that provides citywide public art regulations as well as a separate public art program; (b) Regulations that have the Planning Commission serve as the reviewing body; (c) Commercial development fees and requirements relating to art; (d) Provide in-lieu fee options for art requirement, clearly commercial but provide options on mixed use and residential, include thresholds, percentages, types, sizes, and amounts. (d) Include options that require no public art or fee and only “encourage it.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
17. Antique Streetlights Assessment District Establishment and Project Update Mayor Boyer excused himself at 8:59 p.m. as he owns property within the discussion of the project and left the dais.
Following a brief discussion, a motion was made by Michael Allawos, seconded by David J.
Fredendall, to 1. Direct staff to report to Council on April 11, 2023 with a notice of intent agenda item for the establishment of an antique streetlight assessment district; 2. Authorize additional capital funding for the project in the amount not to exceed $600,000; 3. Authorize additional public information efforts to be conducted (e.g. updating FAQ on City’s website); and 4. Provided direction that if the vote for the proposed assessment district fails, staff directed to remove the lights and return to City Council at a later date for a disposition process.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: Gary Boyer; ABSTAIN: (None).
Mayor Boyer returned to the dais at 9:28 p.m.
NEW BUSINESS
18. Annual Comprehensive Financial Report for Fiscal Year ended June 30, 2022 Minutes Tuesday, March 28, 2023 Page 7 of 7
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Michael Allawos, seconded by Karen K. Davis, to receive and file the Annual Comprehensive Financial Report for fiscal year ending June 30, 2022.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
19. Annual General Plan Progress Report and Housing Element Implementation Annual Progress Report
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to 1. Receive and file the General Plan Annual Progress Report and the Housing Element Implementation Annual Progress Report; and, 2. Authorize staff to file the reports with the State of California Department of Housing and Community Development.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
20. Approval of Business Improvement District FY 2023-2024 Annual Report and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year 2023- 2024 for the Glendora Village Business Improvement District A motion was made by Karen K. Davis, seconded by David J. Fredendall, to 1. Approve the FY 2023- 2024 Business Improvement District Annual Report; and 2. Adopt a City Council Resolution CC 2023-18 entitled, "A RESOLUTION OF THE CITY COUNCIL ANNOUNCING INTENTIONS TO LEVY AND COLLECT ASSESSMENTS FOR THE FISCAL YEAR 2023-2024 FOR THE
GLENDORA VILLAGE BUSINESS IMPROVEMENT DISTRICT AS PERMITTED BY THE PARKING AND BUSINESS IMPROVEMENT AREA LAW OF 1989 (CALIFORNIA STREETS AND HIGHWAYS CODE SECTION 36500 ET SEQ)."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Council Member Allawos wished everyone a Happy Easter.
ADJOURNMENT
The meeting was adjourned at 9:59 p.m. in memory of Silvia Shorey Barton and the Covenant School shooting victims in Nashville, Tennessee.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on April 11, 2023.