The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency and Housing Authority, which are concurrently convening this evening.
CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 6:00 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, and Mayor/Chair Gary Boyer
Members Absent: None.
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager/Interim Public Works Director Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci (via Zoom), Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Housing and Economic Development Manager Valerie Velasquez, Transportation Manger Steven Mateer, Assistant Public Works Director Michael Sledd, Assistant Director - Finance Kyle Johnson, Administrative Assistant Katie Dang, Management Analyst Alycia Suniga, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013- 023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council of the City of Glendora, property owner, to receive information from negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902, and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
Closed Session title was read into the record.
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, April 25, 2023
Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
Minutes Tuesday, April 25, 2023 Page 2 of 5
City Council Meeting City Council, Successor Agency and Housing Authority There was no one wishing to provide public comment on Closed Session items.
The meeting was convened into Closed Session at 6:02 p.m., Closed Session was adjourned at 7:03 p.m. and the meeting was reconvened back into Open Session at 7:06 p.m. with all members present.
City Attorney Wynder reported the following Closed Session actions: Items #1 and #2 Involved a privilege and confidential briefing to which the City Council had two items both involving real property negotiations of either purchasing or sale of the property was involved; questions were asked and answered, direction was given, no reportable action was given.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Rio Martinez of Glendora Alliance Church.
The Pledge of Allegiance was led by Juliane and Stella Martinez.
STUDENT REPORTS
3. Presentation of High School Student Representative Report Student reports were presented by Charter Oak Student Representative Levana Salazar, Whitcomb High School Representative Josh Medel, and Saint Lucy's Priory High School Representative Olivia Rizk.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received for reordering of and additions to the agenda.
PUBLIC COMMENT
4. Public Comments received
There was no one wishing to provide public comment.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Allawos reported on Charter Oak School Education Foundation event and Community Services Foundation Golf Scramble.
Mayor Pro Tem/Vice-Chair Thompson reported on the 2023 Earth Day event, upcoming Mayor's Prayers Breakfast, and ”A Conversation About Glendora's Conflicting Values - Re-Imagining a more inclusive Glendora Together” seminar.
Council Member/Commissioner Davis reported on the passing of Carl Harstine and International Demin Day.
Council Member/Commissioner Fredendall spoke on Earth Day, upcoming events, and the May 29, 2023 Fairmount Pioneer Cemetery Annual Memorial Day Observance event.
Minutes Tuesday, April 25, 2023 Page 3 of 5
City Council Meeting City Council, Successor Agency and Housing Authority Mayor/Chair Boyer spoke on upcoming Mayor's Prayers Breakfast, Earth Day, and gave a status update on the Glendora resident's issue with Southern California Edison.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond announced that ballots relating to the Antique Streetlights Assessment will be mailed out next week and invited Assistant City Manager/Interim Public Works Director Lopez to provide a report on some recent street issues due to rain.
SPECIAL ITEMS
5. Presentation of a proclamation declaring April 30 - May 6, 2023 as Municipal Clerks Week in the City of Glendora
A proclamation was read into the record by Mayor Pro Tem Thompson and presented to City Clerk/Communications Director Sessman and City Clerk Specialist Cordova, who accepted on behalf of the Glendora City Clerk’s Department.
6. Presentation of a proclamation in observance of National Library Week, April 23 - 29, 2023 A proclamation was read into the record by Council Member Fredendall and presented to Library Board of Trustees President Brianna Chew, Vice-President Erica Landmann and Library Director Stone, who accepted on behalf of the Glendora Public Library.
CONSENT CALENDAR
Mayor Boyer requested a report on Item #9.
A motion was made by Michael Allawos, seconded by Karen K. Davis, to Items #7 - #12 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
7. Affirm minutes from April 11, 2023 Regular Joint Meeting The City Council, Successor Agency and Housing Authority affirmed minutes as presented.
8. City of Glendora and Glendora Successor Agency Investment Report for March 2023 The City Council received and filed the Monthly Investment Activity Report for March 2023.
9. A Resolution Approving the Application for Grant Funds from the Recreational Trails Program for the San Dimas Wash Urban Trail Phase 2 and Phase 3 (Strategic Plan Item 49-IMCIF) The City Council adopted City Council Resolution CC 2023-21 entitled, "A RESOLUTION OF THE
CITY COUNCIL APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM FOR THE SAN DIMAS WASH URBAN TRAIL PHASE 2 Minutes Tuesday, April 25, 2023 Page 4 of 5
City Council Meeting City Council, Successor Agency and Housing Authority AND PHASE 3."
10. Consideration of a Resolution of the City Council of the City of Glendora Authorizing participation in and approving the amended and restated Joint Exercise of Powers Agreement of the Fire Risk Management Services Joint Powers Authority The City Council adopted City Council Resolution CC 2023-22 entitled "A RESOLUTION OF THE
CITY COUNCIL AUTHORIZING PARTICIPATION IN AND APPROVING THE AMENDED AND
RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE FIRE RISK MANAGEMENT SERVICES JOINT POWERS AUTHORITY."
11. Approve Amendment No. 2 to Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for services for water division AMI meter system maintenance extending one year to FY 2023-24 not to exceed $52,302 (Strategic Plan Item 47 - IMCIF) The City Council 1. Approved Amendment No. 2 to the Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for the AMI Meter System Annual Maintenance in the amount not to exceed $52,302.00; and, 2. Authorized the City Manager or his designee to execute Amendment No. 2 with Thirkettle Corp dba Aqua Metric Sales Company including minimal and/or non-substantive changes.
12. Approve Amendment No. 2 to a Contract Services Agreement with Thirkettle Corp dba Aqua Metric Sales Company for water meter supplies in the amount not to exceed $110,000 (Strategic Plan Item 47-IMCIF)
The City Council 1. Approved Amendment No. 2 to a contract services agreement with Thirkettle Corp dba Aqua Metric Sales Company for Water Meter Supplies in the amount not to exceed $110,000; and,
2. Authorized the City Manager or his designee to execute Amendment No. 2 with Thirkettle Corp dba Aqua Metric Sales Company including minimal and/or non-substantive changes.
UNFINISHED BUSINESS
13. City Council Chamber Interior Upgrade Project Update (Strategic Plan Item 48-IMCIF) A motion was made by Michael Allawos, seconded by Mendell Thompson, directed staff to stop current Council Chamber project and instead create a new funding project in the upcoming two-year spending plan under Capital Improvement Project (CIP) that incorporates the re-roofing of the Council Chamber building and includes an outdoor patio over the entire building, looking at other city facilities with roofing issues and keeping in mind minor Materials, Technology and Innovation (MTI) needed in the Council Chamber to spruce it up.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
NEW BUSINESS
14. Approve Five-Year Contract for Multifunction Printers (Strategic Plan Item 47-IMCIF) Minutes Tuesday, April 25, 2023 Page 5 of 5
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Mendell Thompson, seconded by Karen K. Davis, to 1. Approve the five-year contract with MRC to replace 13 of the City’s existing multifunction printers and add an additional five to cover the rest of the City’s offsite divisions in the amount of $55,238.76 per fiscal year; and 2.
Approve a supplemental appropriation from the Technology Fund in the amount of $16,630.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
15. Consideration of a Resolution Approving Acquisition of Real Property located at 1762 Dale Road and Authorizing the appropriation of $5,000,000
A motion was made by Karen K. Davis, seconded by David J. Fredendall, to 1. Adopt City Council Resolution CC 2023-23 entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING AND
AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR ACQUISITION OF REAL PROPERTY DESCRIBED AS 1762 DALE ROAD (ASSESSOR PARCEL NUMBER 8631-013-023)
FROM DAVID YOUNGMAN AND ISABELLE YOUNGMAN & FINDING SUCH ACQUISITION
EXEMPT FROM THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT;" 2. Authorized the City Manager to execute the documents necessary to complete the acquisition of the property identified as APN 8631-013-023; and 3. Appropriate a combined total of $5,000,000 from the Measure E Fund (103), Affordable Housing Fund (285) and the Housing Authority Fund (290) to cover the purchase price of $4,725,000 and all closing costs.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT:
(None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Council Member Allawos provided statistics on this year's rain fall.
ADJOURNMENT
The meeting adjourned at 8:30 p.m.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on May 9, 2023.