CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 9, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 9, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
1. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
2. Presentation of a Proclamation by the City Council designating May 14-20, 2023, as National Police Week, and May 15, 2023, as Peace Officers Memorial Day
3. Glendora City Council to present a Proclamation to recognize May 7 - 13, 2023, as Correctional Officers Week
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
4. Public Meeting to Receive Testimony Regarding a Proposal to Levy and Collect Assessments for the Fiscal Year 2023-2024 for the Glendora Village Business Improvement District CITY RECOMMENDATION: 1. Conduct the public meeting and receive testimony regarding the proposed levy and collection of assessments for the Glendora Village Business Improvement District.
5. Five-Year Consolidated Plan (2023 - 2028) and Annual Action Plan FY 2023 - 2024) for the Community Development Block Grant (CDBG) Program
CITY RECOMMENDATION: Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary: 1. Approve the Five-Year Consolidated Plan (2023 - 2028); 2. Approve the Annual Action Plan FY 2023 - 2024; and 3. Authorize the City Manager to submit an application for CDBG funding to the Department of Housing and Urban Development (HUD).
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
6. Affirm minutes from April 18, 2023 4:30 p.m. Special, April 18, 2023 5:00 p.m. Special, and April 25, 2023 Regular Joint meeting.
CITY RECOMMENDATION: 1. Affirm minutes as presented.
7. Review and Affirm Disbursements for April 2023 in the amount of $4,963,442.54 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for April 2023 in the amount of $4,963,442.54.
8. Assembly Bill 481 Military Equipment Policy and Use Report CITY COUNCIL RECOMMENDATION: 1. Receive and file the report.
9. Authorize a Purchase to Yamada Enterprises for the Purchase of 32 Mobile shelving units in the amount of $112.185.40 (Strategic Plan Item 48-ICMIF) CITY RECOMMENDATION: 1. Authorize a purchase to Yamada Enterprises for the purchase of 32 mobile shelving units in the amount of $112,185.40.
10. Consideration of a Resolution of the City Council of the City of Glendora Approving the Application for Land and Water Conservation Fund as it's related to South Hills Bike Park Project (Strategic Plan Item 8-ISED)
AUTHORITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled "A
RESOLUTION OF THE CITY COUNCIL APPROVING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND SOUTH HILLS BIKE PARK PROJECT."
11. Approve Amendment No. 2 an increase to the agreement with George E. Booth Co., Inc. for SCADA Maintenance Services for the Water Division by $50,000 to a total not to exceed amount of $273,759 (Strategic Plan Item 49-IMCIF)
CITY RECOMMENDATION: 1. Approve Amendment No. 2, an increase to the agreement with George E. Booth Co., Inc. for SCADA Maintenance Services for the Water Division by $50,000 for a total not to exceed amount of $273,759; and 2. Authorize the City Manager, or his designee, to execute Amendment No. 2, including minimal and/or non-substantive changes.
12. Approve Amendment No. 4 to the Agreement for services with Western Water Works Supply Company for the purchase of water line parts and supplies extending the agreement for one year to Fiscal Year 2023/24 in the amount of $175,000 (Strategic Plan Item 13-IFSS) CITY RECOMMENDATION: 1. Approve Amendment No. 4 to the Agreement for Services with Western Water Works Supply Company for the Purchase of Water Line Parts and Supplies Extending the Agreement for one (1) year to Fiscal Year (FY) 2023/24 in the amount of $175,000; and 2. Authorize the City Manager or his designee to execute Amendment No. 4 with Western Water Works Supply Company including minimal and/or non-substantive changes.
NEW BUSINESS
13. Approve a contract with Placeworks, Inc. to Prepare Objective Design Standards for the Zoning Code, thereby replacing existing Subjective Design Guidelines and Prepare Accompanying CEQA Documents in an Amount Not to Exceed $150,150 (File No. PLN22-0042) CITY RECOMMENDATION: 1. Approve a contract with PlaceWorks, Inc. to prepare objective design standards for residential, commercial, and qualifying mixed use development types for the zoning code (and specific area plans), thereby replacing existing subjective design guidelines and prepare the accompanying environmental determination documents for an amount not to exceed $136,500 plus a 10% contingency of $13,650, for a total not-to-exceed amount of $150,150 (File No. PLN22-0042). 2. Approve an appropriation from the General Plan Maintenance Fund (263) in the amount of $150,150; and 3. Authorize the City Manager or their designee to execute the agreement including minimal and non-substantive changes.
14. Consideration of Resolutions relating to the Levy of Fiscal Year 2023-2024 Assessment in connection with the Landscape Maintenance District No. 1 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING
PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2023-24 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE ASSESSMENT
IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1;” and 3. Adopt a City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2023-24 IN
CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A PLACE AND TIME FOR A PUBLIC HEARING ON SUCH ASSESSMENT.”
15. Consideration of Resolutions Relating to the Levy of Fiscal Year 2023-24 Assessment in connection with the Streetlight Maintenance District No. 1 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2023-24 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA”; 2. Adopt a City Council Resolution entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY
OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1;” and 3. Adopt a City Council Resolution entitled, “A
RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2023-24 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT.”
16. Authorize Submitting of an Application for Round 2 of the California State Library's Building Forward Library Facilities Improvement Program (Strategic Plan Goals ISED, MFSS, EMO, and IMCIF)
CITY RECOMMENDATION: 1. Consider project options and provide direction on the City’s Application Proposal for Round 2 of the California State Library's Building Forward Library Facilities Improvement Program; and 2. Authorize the City Manager to Approve and Certify the City's Application.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: May 3, 2023
Kathleen R. Sessman, MMC
City Clerk/Communications Director