CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 7:03 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, Mayor/Chair Gary Boyer
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager/Interim Public Works Director Moises Lopez, Police Chief Matt Egan, Community Development Director Jeff Kugel (via Zoom), Community Services Director John Aguirre, Library Director Janet Stone, Information Technology Director Sam Robbin (via Zoom), City Clerk/Communications Director Kathleen Sessman (via Zoom), Economic Development and Housing Manager Valerie Velasquez, Police Officer Stephen Hauck, Jailer Alfonso Magana, Assistant Public Works Director Michael Sledd, Principal Planner Hans Friedel (via Zoom), Landscape/Contract Supervisor Andrea Miller, Police Captain Chris Stabio, Management Analyst Elke Cathel, Acting Management Analyst Kelsey Fay, Lieutenant Michael Henderson, Management Analyst Alycia Suniga, Assistant Director - Finance Kyle Johnson, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova, Deputy City Clerk/Records Manager Roxanne Breceda
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Rio Martinez of Glendora Alliance Church.
The Pledge of Allegiance was led by Deputy City Clerk/Records Manager Breceda.
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
1. Public Comments received
Public Comments were received from the following: Hector Rojero Jr., Gerard Delker, and Marcia Yaross.
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, May 9, 2023
Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency and Housing Authority, which are concurrently convening this evening.
Minutes Tuesday, May 9, 2023 Page 2 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority
MEMBER STATEMENTS/REPORTS
Councilmember/Commissioner Allawos provided an update on the state of the economy.
Mayor Pro Tem/Vice-Chair Thompson commented on Mother's Day and Teacher's Appreciation week.
Councilmember/Commissioner Fredendall announced the May 29, 2023 Fairmount Pioneer Cemetery Annual Memorial Day Observance event and Flag Day.
Councilmember/Commissioner Davis announced the May 29, 2023 Oakdale Memorial Day event.
Mayor/Chair Boyer commented on a conference of Southern California Associates of Government (SCAG); Rotary Club's Annual Field of Hero's event; and requested to adjourn the meeting in memory of Diane Norman.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond provided an update to the Tyler Technologies implementation.
SPECIAL ITEMS
2. Presentation of a Proclamation by the City Council designating May 14-20, 2023 as National Police Week, and May 15, 2023 as Peace Officers Memorial Day A Proclamation was read into the record by Councilmember Davis and presented to Police Officer Hauck, who accepted on behalf of the Glendora Police Department.
3. Glendora City Council to present a Proclamation to recognize May 7 - 13, 2023 as Correctional Officers Week
A Proclamation was read into the record by Councilmember Allawos and presented to Jailer Magana, who accepted on behalf of the Police Department.
PUBLIC HEARINGS
4. Public Meeting to Receive Testimony Regarding a Proposal to Levy and Collect Assessments for the Fiscal Year 2023-2024 for the Glendora Village Business Improvement District Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
There was no one wishing to provide public testimony.
City Council discussion included proposed budget and new activity/event.
Public Hearing was declared closed.
Minutes Tuesday, May 9, 2023 Page 3 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority A motion was made by Karen K. Davis, seconded by David J. Fredendall, received testimony regarding the proposed levy and collection of assessments for the Glendora Village Business Improvement District.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
5. Five-Year Consolidated Plan (2023 - 2028) and Annual Action Plan FY 2023 - 2024) for the Community Development Block Grant (CDBG) Program
Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
There was no one wishing to provide public testimony.
Public Hearing was declared closed.
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to 1. Approve the FiveYear Consolidated Plan (2023 - 2028); 2. Approve the Annual Action Plan FY 2023 - 2024; and 3.
Authorize the City Manager to submit an application for CDBG funding to the Department of Housing and Urban Development (HUD).
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
Mayor Boyer and Councilmember Allawos requested a report on Item #10.
A motion was made by David J. Fredendall, seconded by Karen K. Davis, to approve Consent Calendar Items #6 - #12 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
6. Affirm minutes from April 18, 2023 4:30 p.m. Special, April 18, 2023 5:00 p.m. Special, and April 25, 2023 Regular Joint meeting.
The City Council, Successor Agency and Housing Authority affirmed minutes as presented.
7. Review and Affirm Disbursements for April 2023 in the amount of $4,963,442.54 The City Council reviewed and affirmed disbursements for April 2023 in the amount of $4,963,442.54.
Minutes Tuesday, May 9, 2023 Page 4 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority
8. Assembly Bill 481 Military Equipment Policy and Use Report The City Council received and filed the report.
9. Authorize a Purchase to Yamada Enterprises for the Purchase of 32 Mobile shelving units in the amount of $112.185.40 (Strategic Plan Item 48-ICMIF) The City Council approved and authorized the City Manager to a purchase to Yamada Enterprises for 32 mobile shelving units in the amount of $112,185.40.
10. Consideration of a Resolution of the City Council of the City of Glendora Approving the Application for Land and Water Conservation Fund as it's related to South Hills Bike Park Project (Strategic Plan Item 8-ISED)
The City Council adopted City Council Resolution CC 2023-24 entitled "A RESOLUTION OF THE
CITY COUNCIL APPROVING THE APPLICATION FOR THE LAND AND WATER CONSERVATION FUND SOUTH HILLS BIKE PARK PROJECT."
11. Approve Amendment No. 2 an increase to the agreement with George E. Booth Co., Inc. for SCADA Maintenance Services for the Water Division by $50,000 to a total not to exceed amount of $273,759 (Strategic Plan Item 49-IMCIF)
The City Council 1. Approved Amendment No. 2, an increase to the agreement with George E. Booth Co., Inc. for SCADA Maintenance Services for the Water Division by $50,000 for a total not to exceed amount of $273,759; and 2. Authorized the City Manager, or his designee, to execute Amendment No. 2, including minimal and/or non-substantive changes.
12. Approve Amendment No. 4 to the Agreement for services with Western Water Works Supply Company for the purchase of water line parts and supplies extending the agreement for one year to Fiscal Year 2023/24 in the amount of $175,000 (Strategic Plan Item 13-IFSS) The City Council 1. Approved Amendment No. 4 to the Agreement for Services with Western Water Works Supply Company for the Purchase of Water Line Parts and Supplies Extending the Agreement for one (1) year to Fiscal Year (FY) 2023/24 in the amount of $175,000; and 2. Authorized the City Manager or his designee to execute Amendment No. 4 with Western Water Works Supply Company including minimal and/or non-substantive changes.
NEW BUSINESS
13. Approve a contract with Placeworks, Inc. to Prepare Objective Design Standards for the Zoning Code, thereby replacing existing Subjective Design Guidelines and Prepare Accompanying CEQA Documents in an Amount Not to Exceed $150,150 (File No. PLN22- 0042)
A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Approve a contract with PlaceWorks, Inc. to prepare objective design standards for residential, commercial, and qualifying mixed use development types for the zoning code (and specific area plans), thereby replacing existing subjective design guidelines and prepare the accompanying environmental determination documents for an amount not to exceed $136,500 plus a 10% contingency of $13,650, Minutes Tuesday, May 9, 2023 Page 5 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority for a total not-to-exceed amount of $150,150 (File No. PLN22-0042). 2. Approve an appropriation from the General Plan Maintenance Fund (263) in the amount of $150,150; and 3. Authorize the City Manager or their designee to execute the agreement including minimal and non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
14. Consideration of Resolutions relating to the Levy of Fiscal Year 2023-2024 Assessment In Connection With The Landscape Maintenance District No. 1 A motion was made by Mendell Thompson, seconded by Karen K. Davis, to 1. Adopt City Council Resolution CC 2023-25 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GLENDORA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2023-24 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2. Adopt City Council Resolution CC 2023-26 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE
ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1;” and 3. Adopt City Council Resolution CC 2023-27 entitled, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2023-24 IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A PLACE AND TIME FOR A PUBLIC HEARING ON SUCH ASSESSMENT.” An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
15. Consideration Of Resolutions Relating To The Levy Of Fiscal Year 2023-24 Assessment In Connection With The Streetlight Maintenance District No. 1 A motion made by Mendell Thompson, seconded by David J. Fredendall, to 1. Adopt City Council Resolution CC 2023-28 entitled, “A RESOLUTION INITIATING PROCEEDINGS FOR THE
ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2023-24 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA”; 2. Adopt City Council Resolution CC 2023-29 entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1;” and 3. Adopt City Council Resolution CC 2023-30 entitled, “A RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2023-24 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); Minutes Tuesday, May 9, 2023 Page 6 of 6
Regular Joint Meeting City Council, Successor Agency and Housing Authority ABSENT: (None); ABSTAIN: (None).
16. Authorize Submitting an Application for Round 2 of the California State Library's Building Forward Library Facilities Improvement Program (Strategic Plan Goals ISED, MFSS, EMO, and IMCIF)
A motion was made by David J. Fredendall, seconded by Karen K. Davis, 1. Staff was directed to combine slab work, electrical, HVAC, A/C, plumbing, and structural maintenance repairs with no other significant improvements in the amount of $8 million for round 2 of the California State Library's Building Forward Library Facilities Improvement Program; and 2. Authorize the City Manager to Approve and Certify the City's Application.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Councilmember/Commissioner Allawos wished mothers a Happy Mother's Day.
ADJOURNMENT
Meeting adjourned at 8:32 p.m. in memory of Diane Norman.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on May 23, 2023.