Packet Updated:
Added Attachment C Presentation
to Agenda Item #9
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JUNE 13, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JUNE 13, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 5:00 PM, when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code 54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655- 007-901, APN 8655-007-902 and APN 8655-01-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013- 023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council to consider negotiations with:
I) Maria Gina Santos, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Steven Mateer regarding that certain real property 1535 Heritage Place, Glendora 91740, APN 8643-016-087. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property;
II) Charles and Catherine Martikan, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Steven Mateer regarding that certain real property 349 E. Juanita, Glendora 91740, APN 8643-016-55 and 8643-016-56. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
4. Public Comments Received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
5. CalCities Update with Carolyn Coleman, Executive Director and CEO
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
6. A Public Hearing to tabulate Proposition 218 Ballots and, if no Majority Protest Exists, consider adoption of Resolution Confirming the Formation of the Antique Street Lights Assessment District
CITY RECOMMENDATION: Conduct a Public Hearing upon the proposed Antique Streetlight Assessment and consider all objections and protests, whether written or oral and direct staff to tabulate the Proposition 218 Ballots for the parcels within the Antique Streetlight District, and consider the following: 1. Adopt Resolution Declaring the Results of the Property Owner Protest Ballot Proceeding conducted for the Levy of Assessments related to the Formation of the Antique Streetlight District; and, 2. If a Majority Protest does exist, then abandon any further proceedings for the proposed Antique Streetlight Assessment District, or
3. If a Majority Protest does NOT exist, then adopt Resolution Confirming formation of the Antique Streetlight Assessment District; and approve the final Engineer’s Report.
7. A Public Hearing to Consider a Resolution Confirming a Diagram and Assessment for the City of Glendora Streetlight Maintenance District No. 1 for Fiscal Year 2023-24 (Strategic Plan Goal MFSS - Maintain Financial Stability and Sustainability) CITY RECOMMENDATION: That the City Council open and conduct a Public Hearing, accept evidence and testimony presented, and in the absence of testimony to the contrary, consider the following: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL APPROVING THE ENGINEER'S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO.1; and 2. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL
CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-24."
8. A Public Hearing to Consider a Resolution Confirming a Diagram and Assessment for the City of Glendora Landscape Maintenance District No. 1 For Fiscal Year 2023-24 (Strategic Plan Goal MFSS - Maintain Financial Stability and Sustainability) CITY RECOMMENDATION: That the City Council open and conduct a Public Hearing, accept evidence and testimony presented, and in the absence of testimony to the contrary, consider the following: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL APPROVING THE ENGINEER'S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO.1; and 2. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL
CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-24."
9. A Public Hearing to Terminate the City of Glendora's Metrolink Fixed Route Shuttle and Initiate a New Morning Fixed Route Service
CITY RECOMMENDATION: 1. Approve the service change to terminate the City of Glendora's Metrolink Fixed Route Shuttle and initiate a new morning fixed route service.
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
10. Affirm minutes from May 23, 2023 Regular Joint Meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm Minutes as Presented.
11. Review and affirm disbursements for May 2023 in the amount of $4,492,116.93 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for May 2023 in the amount of $4,492,116.93.
12. Consideration of a Resolution Adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2023-24 (Strategic Plan Goal IMCIF) CITY RECOMMENDATION: 1. Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1 THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND
AUTHORIZE EXPENDITURES FROM ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS."
13. Award the Contract for Construction Management and Inspection Services of Bennett Avenue, Washington Avenue, Westridge Avenue, and Bender Avenue Water and Street Improvements Project, Plan No. 1338 & 1339, to TKE Engineering, Inc. in the amount of $172,266.00 CITY RECOMMENDATION: 1. Award the contract for Construction Management and Inspection Services of Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave.
Water and Street Improvements, Plan No. 1338 & 1339, to TKE Engineering, Inc. in the amount of $172,266; 2. Authorize the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; and 3.
Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
NEW BUSINESS
14. Award Contracts for On-Call Emergency and Maintenance Services for the City of Glendora Water Infrastructure and Approve supplemental appropriation not to exceed $29,000 (Strategic Plan Goal 5)
CITY RECOMMENDATION: 1. Award contract service agreements to Big Ben Engineering, Big Sky Electric, CPC Systems, Inc., General Pump Company, Inc., J. De Sigio Construction, Inc., Mladin Buntich Construction, and T.E. Roberts, Inc., for on-call emergency and maintenance services for the City of Glendora Water Infrastructure as outline in table below; 2.
Authorize the City Manager or his designee to execute the agreements including minimal and/or non-substantive changes; and 3. Approve a supplemental appropriation to the existing contract with General Pump Company, Inc. for FY 22-23 for the emergency repair of Well 12 in an amount not to exceed $29,000.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Original Posting Dated: June 6, 2023
Revised: June 8, 2023 Kathleen R. Sessman, MMC
City Clerk/Communications Director