CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 5:00 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, Mayor/Chair Gary Boyer
Members Absent: None
Staff Present: City Manager Adam Raymond, Assistant City Manager/Interim Public Works Director Moises Lopez, City Attorney William Wynder, Assistant City Attorney Danny Aleshire (via Zoom), Administrative Services Director/City Treasurer Marie Ricci, Community Development Director Jeff Kugel, Community Services Director John Aguirre, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin (via Zoom), Police Chief Matt Egan, Police Captain Chris Stabio, Police Captain Mike Randazzo, Assistant Public Works Director Michael Sledd, Assistant Director - Finance Kyle Johnson, Assistant Public Works Director Chisom Obegolu, Economic Development and Housing Manager Valerie Velasquez, Business Services Manager Jessica Clark, Management Analyst Alycia Suniga, Office Coordinator Ivy Gonzalez, Senior Digital Media Specialist Greg Morton, Digital Media Specialist Craig Gill, Senior Office Assistant Rigoberto Escobedo, City Clerk Specialist Lorena Cordova, Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code 54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902 and APN 8655-01-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013- 023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, June 13, 2023
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
Minutes Tuesday, June 13, 2023 Page 2 of 7
City Council Meeting City Council, Successor Agency and Housing Authority
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council to consider negotiations with:
I) Maria Gina Santos, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Steven Mateer regarding that certain real property 1535 Heritage Place, Glendora 91740, APN 8643-016-087. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property;
II) Charles and Catherine Martikan, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Steven Mateer regarding that certain real property 349 E. Juanita, Glendora 91740, APN 8643-016-55 and 8643-016-56. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was led by Pastor Rio Martinez of Glendora Alliance Church.
The Pledge of Allegiance was led by Joy.
REORDERING OF AND ADDITIONS TO THE AGENDA
Mayor Pro Tem Thompson requested to reorder Item #5 to be conducted before Item #4, no objections were made.
Closed Session titles were read into the record.
There was no one wishing to provide public comment on Closed Session items. Prior to the meeting, the following petitions were submitted for the record to the City Clerk, 1) a petition regarding “Homeless Shelters in any Area of Glendora” and 2) a petition regarding “Reduce and Management of Peafowl in Glendora.”
The meeting was convened into Closed Session at 5:02 p.m., Closed Session adjourned at 6:52 p.m., and the meeting was convened back into Open Session at 7:02 p.m. with all members present.
City Attorney Wynder reported the following Closed Session actions: Item #1 involved discussing real property negotiations with the property identified as the San Jose property, subject to state law under the Surplus Land Act. A privileged and confidential briefing was given, and the Mayor reported a public meeting hosted with the Mayor Pro Tem for residences surrounding these properties to address concerns and issues that were followed up with Council. A detailed discussion of the State Surplus and Lands Act requirements, two proposals under active consideration, and questions were asked and answered. The Council unanimously gave staff and the City Attorney Office direction on the best proceeding. To maintain the confidentiality of these negotiations, the details of those directives will not be shared publicly. Item #2 involved real property negotiations at 1762 Dale Road; staff and the City Attorney gave a privileged and confidential briefing on the terms and conditions under which relocation assistance obligations could be satisfied by the City. Draft terms and conditions of a possible settlement agreement with respect to those obligations were reviewed with the City Council and unanimously approved in principle. Item #3 provided direction to staff from City Council on how to proceed with appraisals of the potential easement value of certain properties identified as 1535 Heritage Place and 49 East Juanita.
Minutes Tuesday, June 13, 2023 Page 3 of 7
City Council Meeting City Council, Successor Agency and Housing Authority
PUBLIC COMMENT
4. Public Comments Received
Public comment was received from the following: Hector Rojero, Jr., Carol Dombrosky, Michelle Rios, Bill O'Connor, Margo O'Connor, Rebecca Trejo, Amy Englebrecht, Sheila McClure, Kelli Dunaway, Jonathan Layne, Steve Trici, Paul Harryman, and Laura Harryman.
MEMBER STATEMENTS/REPORTS
Mayor/Chair Boyer responded to public comments relating to Dale Road and peacock/peafowls.
Council Member/Commissioner Fredendall commented on Flag Day; Project 2911 Food Bank, public comments regarding peacocks/peafowls and requested report from City Manager Raymond on peacocks.
Council Member/Commissioner Allawos requested updates on Dale Road, a code enforcement case, and Project 2911 from Hector Rojero, Jr.
Council Member/Commissioner Davis commented on public comments regarding peacock/peafowls; and requested tonight’s meeting in memory of past Glendora Mayor Guy Williams.
Mayor Pro Tem/Vice-Chair Thompson commented on public comments regarding peacock/peafowls; and provided an update on Gold Line project.
Council Member/Commissioner Fredendall requested to agendize on a future meeting discussion of Peacocks, request was seconded by Mayor/Chair Boyer.
Mayor/Chair Boyer commented on public comment regarding peacock/peafowls; and requested that the July 11, 2023 City Council meeting, which is the meeting prior to 2023 Night on the Plaza, be adjourn in memory of Tom Hill because of his involvement in Library.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
SPECIAL ITEMS
5. CalCities Update with Carolyn Coleman, Executive Director and CEO A reporting was given by Executive Director and CEO Carolyn Coleman.
PUBLIC HEARINGS
6. A Public Hearing to tabulate Proposition 218 Ballots and, if no Majority Protest Exists, consider adoption of Resolution Confirming the Formation of the Antique Street Lights Assessment District
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City Council Meeting City Council, Successor Agency and Housing Authority Mayor Boyer recused himself at 8:34 p.m. due to conflict of interest as he owns property within the proposed Antique Streetlight assessment district.
Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
Public testimony was received from Don Harris, Niga Trejo, Chris Eakman, Susanne Cox, Ian Lawrence, Jim Griffin and Gil Aguirre.
City Council discussion included proposed Antique Streetlight assessment fees and maintenance.
Public Hearing was declared closed.
City Manager Raymond announced that the ballot’s tabulation and observation will take place in the Recreation and Human Services Department lobby and requested that the City Council recess Item #6 for the tabulation and that it be reconvened after the other public hearings have been conducted.
A motion was made by Karen K. Davis, seconded by Mendell Thompson to recess and continue Item #6 for the ballot tabulation and that it be reconvened after the other public hearings have been conducted.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT:
(None); ABSTAIN: Gary Boyer.
Item #6 was recessed to ballot tabulation.
Mayor Boyer recused himself at 9:36 p.m. for the announcement of the tabulation results.
Item #6 was reconvened, and the tabulation of the results was announced as follows: 176 ballots have been received, which equals an assessed protest of 65%, which meets the required majority protest.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to adopt City Council Resolution CC 2023-38 Declaring the Results of the Property Owner Protest Ballot Proceeding conducted for the Levy of Assessments related to the Formation of the Antique Streetlight District.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: Gary Boyer; ABSTAIN: (None).
A motion was made by Michael Allawos, seconded by David J. Fredendall, since the Majority Protest does exist, the City Council abandoned any further proceedings for the proposed Antique Streetlight Assessment District.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: Gary Boyer; ABSTAIN: (None).
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City Council Meeting City Council, Successor Agency and Housing Authority Mayor Boyer returned to the dais at 9:44 p.m. after motions and oral rolls were conducted.
7. A Public Hearing to Consider a Resolution Confirming a Diagram and Assessment for the City of Glendora Streetlight Maintenance District No. 1 for Fiscal Year 2023-24 (Strategic Plan Goal MFSS - Maintain Financial Stability and Sustainability) Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
There was no one wishing to provide public testimony.
Public Hearing was declared closed.
A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Adopt City Council Resolution CC 2023-33 entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE
ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO.1; and 2. Adopt City Council Resolution CC 2023-34 entitled, "A
RESOLUTION OF THE CITY COUNCIL CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-24."
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
8. A Public Hearing to Consider a Resolution Confirming a Diagram and Assessment for the City of Glendora Landscape Maintenance District No. 1 For Fiscal Year 2023-24 (Strategic Plan Goal MFSS - Maintain Financial Stability and Sustainability) Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
There was no request to provide public testimony.
Public Hearing was declared closed.
A motion was made by Karen K. Davis, seconded by Michael Allawos, to 1. Adopt City Council Resolution CC 2023-35 entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2023-24 LEVY OF THE
ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO.1; and 2. Adopt City Council Resolution CC 2023-35 entitled, "A RESOLUTION
OF THE CITY COUNCIL CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-24." An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
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City Council Meeting City Council, Successor Agency and Housing Authority
9. A Public Hearing to Terminate the City of Glendora's Metrolink Fixed Route Shuttle and Initiate a New Morning Fixed Route Service
Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
There was no request to provide public testimony.
Public Hearing was declared closed.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve the service change to terminate the City of Glendora's Metrolink Fixed Route Shuttle and initiate a new morning fixed route service.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
CONSENT CALENDAR
A motion was made by David J. Fredendall, seconded by Karen K. Davis, to approve consent calendar Items #10 - #13 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
10. Affirm minutes from May 23, 2023 Regular Joint Meeting The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.
11. Review and affirm disbursements for May 2023 in the amount of $4,492,116.93 The City Council, Successor Agency and Housing Authority reviewed and affirmed disbursement for May 2023 in the amount of $4,492,116.93.
12. Consideration of a Resolution Adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2023-24 (Strategic Plan Goal IMCIF) The City Council adopted City Council Resolution CC 2023-37 entitled, "A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1 THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZE
EXPENDITURES FROM ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS.
13. Award the Contract for Construction Management and Inspection Services of Bennett Avenue, Washington Avenue, Westridge Avenue, and Bender Avenue Water and Street Improvements Minutes Tuesday, June 13, 2023 Page 7 of 7
City Council Meeting City Council, Successor Agency and Housing Authority Project, Plan No. 1338 & 1339, to TKE Engineering, Inc. in the amount of $172,266.00 The City Council 1. Awarded the contract for Construction Management and Inspection Services of Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements, Plan No. 1338 & 1339, to TKE Engineering, Inc. in the amount of $172,266; 2. Authorized the City Manager or his designee to execute the agreement with Gentry Brothers, Inc., including minimal and/or non-substantive changes; and 3. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
NEW BUSINESS
14. Award Contracts for On-Call Emergency and Maintenance Services for the City of Glendora Water Infrastructure and Approve supplemental appropriation not to exceed $29,000 (Strategic Plan Goal 5)
Council Member Allawos recused himself at 9:28 p.m. due to a potential conflict of interest as his company was in contract with one of the contractors being considered.
A motion was made by Karen K. Davis, seconded by David J. Fredendall, to 1. Award contract service agreements to Big Ben Engineering, Big Sky Electric, CPC Systems, Inc., General Pump Company, Inc., J. De Sigio Construction, Inc., Mladin Buntich Construction, and T.E. Roberts, Inc., for on-call emergency and maintenance services for the City of Glendora Water Infrastructure as outline in table below; 2. Authorize the City Manager or his designee to execute the agreements including minimal and/or non-substantive changes; and 3. Approve a supplemental appropriation to the existing contract with General Pump Company, Inc. for FY 22-23 for the emergency repair of Well 12 in an amount not to exceed $29,000.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: Michael Allawos; ABSTAIN: (None).
Council Member Allawos returned to the dais at 9:35 p.m.
MEMBER/STAFF CLOSING COMMENTS
Council Member Allawos wished fathers a Happy Father's Day.
ADJOURNMENT
Meeting adjourned at 9:45 p.m. in memory of Guy Williams.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on June 27, 2023.