CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AND
FINANCING AUTHORITY
BUDGET WORKSHOP
AGENDA
TUESDAY, JUNE 27, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.
City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.
Meeting Date: 6/27/2023 / Packet Page #: 1
CITY OF GLENDORA
NOTICE AND CALL
OF A
CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AND
FINANCING AUTHORITY
BUDGET WORKSHOP
TUESDAY, JUNE 27, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
4:30 PM
TO THE MEMBERS OF THE CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AND FINANCING AUTHORITY OF THE CITY OF GLENDORA AND TO THE CITY CLERK:
NOTICE IS HEREBY GIVEN that the City Council, Successor Agency, Housing and Financing Authority will conduct a special meeting at 4:30 PM on Tuesday, June 27, 2023, Council Chamber, 116 E. Foothill Boulevard, Glendora.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224.
The purpose of said special meeting is as follows:
NEW BUSINESS
1. Conduct FY 2023-2025 Budget Workshop (Strategic Plan Goal 2 – Maintain Fiscal Stability and Sustainability)
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Conduct presentation and discussion of the Proposed Two-Year Budget for Fiscal Years 2023-2024 and 2024-2025.
NOTICE IS FURTHER GIVEN that the public will be given the opportunity to speak only on those matters listed in this notice. Public Comment will be announced once at the commencement of this special meeting and can be given in-person, submit via email at [email protected] with the subject “Public Comment” or via mail and mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment.
NO OTHER BUSINESS WILL BE DISCUSSED
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 6/27/2023 / Packet Page #: 2
I, certify that I caused the Notice and Call of a Special Meeting of the City Council, Successor Agency, Housing and Financing Authority to be held Tuesday, June 27, 2023, at 4:30 PM, in the Council Chamber, 116 E. Foothill Boulevard, Glendora, Glendora, to be delivered electronically or hardcopy to each member of the City Council, emailed to the San Gabriel Valley Examiner, and that I posted said notice on the posting board as required by law.
Certification Date: June 20, 2023
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 6/27/2023 / Packet Page #: 3
STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 27, 2023
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: CONDUCT FY 2023-2025 BUDGET WORKSHOP (STRATEGIC PLAN GOAL 2 –
MAINTAIN FISCAL STABILITY AND SUSTAINABILITY)
RECOMMENDATION
That the City/Agency/Authority Council:
1. Conduct presentation and discussion of the Proposed Two-Year Budget for Fiscal Years 2023- 2024 and 2024-2025.
EXECUTIVE SUMMARY
The proposed budget document is presented to the City Council for consideration and discussion after many hours of analysis, meetings, discussion, compilation and review.
There are some new aspects to the budget document and process:
The budget was prepared using OpenGov and is available through the City website. There are many features with this new format which includes links allowing easy access to specific information of most interest to the reader. This also includes cross reference links to City & external website pages with additional information.
The Strategic Plan objectives have been cross referenced with department/division objectives already accomplished and those that have been established for the next Two-Year budget. Access to review the budget is through the website link provided below.
Prior to this workshop there were budget presentations to the Community Services Commission, Library Board, Water Commission and Planning Commission. The Planning Commission reviewed the Capital Improvement Plan for compliance with the City’s General Plan.
LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The budget process and document were prepared in accordance with the Glendora Municipal Code, Section 2.08.07 (8) that stipulates that it is the duty of the City Manager to prepare and submit the proposed annual budget and the proposed annual salary plan to the City Council for its approval.
DISCUSSION
The workshop includes an overview of the budget information, presentations by department staff on their respective budget information, and overview of the capital improvement plan.
At the regular City Council meeting, the budget will be presented for City Council consideration and adoption.
The budget document is available on the City website on the Finance subpage under “Finance Reports” or by using the following link: https://www.cityofglendora.org/departments-services/finance/finance-reports Item #1. Page 1
Meeting Date: 6/27/2023 / Packet Page #: 4
Staff Report Page 2 of 2
FISCAL IMPACT
Not applicable for the workshop.
ENVIRONMENTAL DETERMINATION
Not Applicable.
Prepared By Kyle Johnson, Assistant Director - Finance
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:
A. Presentation
Item #1. Page 2
Meeting Date: 6/27/2023 / Packet Page #: 5
FY2023-2025
Budget Workshop
Administrative Services
CityOfGlendora.org
Special Budget Workshop
June 27, 2023
Marie Ricci, Administrative Services Director
Kyle Johnson, Assistant Director - Finance
Item #1. Page 3
Meeting Date: 6/27/2023 / Packet Page #: 6
2 Workshop Agenda
Ø Introductory comments
Ø Budget overview
Ø General Fund
Ø Other Funds
Ø CIP
Ø Department presentations
Item #1. Page 4
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3 Recognition
Item #1. Page 5
Meeting Date: 6/27/2023 / Packet Page #: 8
4 Transparency and Website information
Ø Website – Finance reports section
Item #1. Page 6
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5 Important Budget Features
Ø Strategic goals and objectives are linked using goals in the strategic plan document (by acronym i.e. Maintain Financial Stability and SustainabilityMFSS) and by image as shown below) Item #1. Page 7
Meeting Date: 6/27/2023 / Packet Page #: 10
6 Important Budget Features
• Links to all the budget
sections
• Interactive Graphs – hover
or click to get more info
• Interactive Tables – click the link to view multiple levels of detail Item #1. Page 8
Meeting Date: 6/27/2023 / Packet Page #: 11
7 Item #1. Page 9
Meeting Date: 6/27/2023 / Packet Page #: 12
8 Budget Process
Ø Departmental input and meetings
Ø City Manager review and direction
Ø City Council briefings
Ø Boards and Commissions presentations
Ø City Council workshop
Ø City Council presentation and adoption
Item #1. Page 10
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BUDGET OVERVIEW
Item #1. Page 11
Meeting Date: 6/27/2023 / Packet Page #: 14
• General Fund –
• Primary discretionary fund for services typically associated with local government. • Special Revenue –
• Restricted receipts not available for general municipal purposes. Restrictions established by external sources. • Capital Projects –
• Revenue received from General Fund per Reserve Policy. • Debt Service Funds –
• Use to centralize debt service payments and funded through transfers from multiple fund types. • Enterprise (Water) –
• Business type activities. Primary source of revenues are charges for services. • Internal Service –
• Internal support allocated based on the related benefit or cost. • Trust and Agency Funds –
• Pension Section 115 Trust and Other Post-Employment Benefit Section 115 Trust to address unfunded liabilities. • Housing Authority & Successor Agency –
• Manages existing affordable housing agreement and wind down of the Glendora Redevelopment Agency.
Government – Types of Funds Item #1. Page 12
Meeting Date: 6/27/2023 / Packet Page #: 15
11 All Fund Types – Overview – Fiscal Year 2023-2024
Fund Type
Estimated
Available
Balance
FY 2024
Estimated
Revenue
FY 2024
Estimated
Expenditures
Estimated
Net Activity
Projected
Available Balance
General Fund 16,272,001 41,500,430 40,411,293 1,089,137 17,361,138 Measure E - 8,951,100 8,951,100 - -
Pension Stabilization 5,316,265 665,581 3,000,000 (2,334,419) 2,981,846 Special Revenue 9,825,452 14,176,634 11,681,244 2,495,390 12,320,843 Capital Projects 6,896,694 1,020,802 5,853,899 (4,833,097) 2,063,597 Debt Service 52,330 3,490,992 3,480,992 - 52,330
Enterprise Funds 20,519,209 26,434,875 33,881,771 (7,446,896) 13,072,313 Internal Service 7,320,462 10,284,705 9,948,954 335,752 7,656,213 Agency Funds 4,500,000 3,204,160 - 3,204,160 7,704,160
Housing Authority 464,934 - 10,000 (10,000) 454,934
Successor Agency 2,735,262 2,663,918 2,245,423 418,495 3,153,757 Grand Total 73,902,609 112,383,197 119,464,675 (7,081,477) 66,821,131 Item #1. Page 13
Meeting Date: 6/27/2023 / Packet Page #: 16
12 All Fund Types – Overview – Fiscal Year 2024-2025
Fund Type
Estimated
Available
Balance
FY 2025
Estimated
Revenue
FY 2025
Estimated
Expenditures
Estimated
Net Activity
Projected
Available Balance
General Fund 17,361,138 43,487,460 42,690,270 797,190 18,158,328 Measure E - 9,071,600 9,071,600 - -
Pension Stabilization 2,981,846 330,177 2,000,000 (1,669,823) 1,312,023 Special Revenue 12,320,843 11,739,574 10,307,575 1,431,999 13,752,841 Capital Projects 2,063,597 460,962 2,513,650 (2,052,688) 10,909 Debt Service 52,330 3,486,129 3,486,129 - 52,330
Enterprise Funds 13,072,313 51,049,200 38,080,968 12,968,232 26,040,546 Internal Service 7,656,213 11,116,926 10,746,218 370,708 8,026,921 Agency Funds 7,704,160 2,092,193 - 2,092,193 9,796,353
Housing Authority 454,934 5,000 111,000 (106,000) 348,934 Successor Agency 3,153,757 2,069,321 2,069,321 - 3,153,757 Grand Total 66,821,131 134,908,542 121,076,731 13,831,812 80,652,943 Item #1. Page 14
Meeting Date: 6/27/2023 / Packet Page #: 17
Citywide – Revenues
Total Citywide Revenues:
FY 2023-24:
$112,383,197
Graph Includes:
• Transfers between Measure
E/General Fund, Prop C/Gas Tax,
Water Operating/Capital and
General Fund Reserve Transfers
Item #1. Page 15
Meeting Date: 6/27/2023 / Packet Page #: 18
Citywide – Revenues
Total Citywide Revenues:
FY 2024-25:
$134,908,543
Graph Includes:
• Transfers between Measure
E/General Fund, Prop C/Gas Tax,
Water Operating/Capital and
General Fund Reserve Transfers
• Water Bond Issuance (ongoing
rate study)
Item #1. Page 16
Meeting Date: 6/27/2023 / Packet Page #: 19
Citywide – Expenditures
Total Citywide Expenditures:
FY 2023-24: $119,464,674
Graph Notes:
• General Fund and Enterprise
Funds make up 72% City-Wide
expenditures.
• The Debt Service Funds include
a portion of the 2019 POB
payment.
Item #1. Page 17
Meeting Date: 6/27/2023 / Packet Page #: 20
Citywide – Expenditures
Total Citywide Expenditures:
FY 2024-25: $121,076,730
Graph Notes:
• General Fund and Enterprise
Funds make up 76% City-Wide
expenditures.
• The Debt Service Funds include
a portion of the 2019 POB
payment.
Item #1. Page 18
Meeting Date: 6/27/2023 / Packet Page #: 21
17 Department
FY 2021
Budget
FY 2022
Budget
FY 2023
Budget
FY 2024
Budget
FY 2025
Budget
City Clerk’s Office 12.00 7.00 7.00 7.00 7.00
City Manager 3.00 3.00 3.00 3.00 3.00
Information Technology - 4.00 4.00 4.00 4.00
Administrative Services 18.00 18.00 18.00 18.00 18.00
Police 94.14 96.750 96.750 98.750 98.750
Community Development 15.33 18.20 18.20 19.20 19.20
Public Works 61.04 67.50 68.50 68.50 68.50
Library 20.25 20.26 20.26 20.26 20.26
Community Services 23.24 22.06 23.06 26.38 26.38
City-Wide Total 247.00 256.77 258.77 265.09 265.09
Authorized FTEs by Department
City-Wide Item #1. Page 19
Meeting Date: 6/27/2023 / Packet Page #: 22
18 Authorized FTEs Reconciliation Summary
City-Wide Item #1. Page 20
Meeting Date: 6/27/2023 / Packet Page #: 23
19 Authorized FTEs
Summary
Reconciliation
City-Wide Item #1. Page 21
Meeting Date: 6/27/2023 / Packet Page #: 24
20 APPROPRIATIONS BY DEPARTMENT MATRIX
Fund Count By Department
• Legislative - 3
• City Clerk - 4
• City Manager – 2
• Information Technology - 1
• Administrative Services - 9
• Police - 8
• Community Development - 16
• Public Works - 12
• Library - 3
• Recreation & Human Services - 8
Item #1. Page 22
Meeting Date: 6/27/2023 / Packet Page #: 25
GENERAL FUND & MEASURE E FOCUS
Item #1. Page 23
Meeting Date: 6/27/2023 / Packet Page #: 26
General Fund – Revenues Item #1. Page 24
Meeting Date: 6/27/2023 / Packet Page #: 27
General Fund – Revenues
Total General Fund
Revenue
Top 5 General Fund
Revenues
-Approx 85% of Total Revenue
Item #1. Page 25
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24 Item #1. Page 26
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General Fund Expenditures
25 Item #1. Page 27
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General Fund Expenditures
26 Item #1. Page 28
Meeting Date: 6/27/2023 / Packet Page #: 31
General Fund Expenditures
27 v The City is a service provider,
providing service through City
personnel.
Item #1. Page 29
Meeting Date: 6/27/2023 / Packet Page #: 32
28 Measure E Item #1. Page 30
Meeting Date: 6/27/2023 / Packet Page #: 33
29 Measure E
Notable Items:
• General Fund Transfer: $4.95 Million
Notable Items:
• Additional Personnel: PD, RH, CD
• General Fund Transfer: $3.7 Million
Item #1. Page 31
Meeting Date: 6/27/2023 / Packet Page #: 34
30 General Fund & Measure E Forecasts
General Fund & Measure E Combined
Provides for an overall picture since Measure E is general revenue and not restricted like special revenue funds for specific purposes.
General Fund Only
Shows the reliance of the General Fund on Measure E revenues to maintain programs and activities.
Measure E Only
Enhances transparency and tracking of the programs and activities funded my Measure E. Notes regarding the makeup and assumptions for each line item are included on each forecast.
Item #1. Page 32
Meeting Date: 6/27/2023 / Packet Page #: 35
31 Item #1. Page 33
Meeting Date: 6/27/2023 / Packet Page #: 36
32 Item #1. Page 34
Meeting Date: 6/27/2023 / Packet Page #: 37
33 Item #1. Page 35
Meeting Date: 6/27/2023 / Packet Page #: 38
Challenges
• CalPERS
• State and Federal Mandates
• Infrastructure needs
• Economy
Item #1. Page 36
Meeting Date: 6/27/2023 / Packet Page #: 39
OTHER FUNDS
Item #1. Page 37
Meeting Date: 6/27/2023 / Packet Page #: 40
Special Revenue Funds
Within the Special Revenue Fund category are reimbursement-based grants, local return of State of California and Los Angeles County tax levies (e.g., Proposition A and C, Gas Taxes, Measure R & M, SB1) and special fee sources established by the City (e.g., Park and Recreation Facilities, Affordable Housing Fees).
Item #1. Page 38
Meeting Date: 6/27/2023 / Packet Page #: 41
Special Revenue Funds
Highlights:
• The revenue accumulation and expenditure patterns for special revenue funds can vary significantly from year to year based on the availability of funding. • For FY 2024 and FY 2025 expected to generate $14.1 million and $11.6 million. • Decrease from FY 2024 to FY 2025 is primarily due to:
• The use of accumulated Measure A grant revenue related to the Louie Pompei Park Shade Structure Project. • A Federal grant received for the Traffic Signal Modification & High Visibility Crosswalk Project. • The special revenue funds expenditures include budget for operating amounts as well as CIP. • The Gas Tax Fund is budgeted for regular operational street, sidewalk, curb/gutter, and traffic signal maintenance and repairs.
Item #1. Page 39
Meeting Date: 6/27/2023 / Packet Page #: 42
Capital Project Funds
• Highlights:
– Funded through transfers per the terms of the Council adopted General Fund Reserve Policy. – Total Expenditures: FY2024 $5.8 Million and FY2025 $2.5 Million. – FY2024 and FY2025 CIP expenditures include projects to improve facilities, parks, and streets.
Total CIP: $5 million Total CIP: $1.8 million
Item #1. Page 40
Meeting Date: 6/27/2023 / Packet Page #: 43
Debt Service Funds
• Highlights:
– Funded through transfers from various funds.
– Includes payments for portions of the 2019 Taxable Pension Obligation Bonds (2019 POBs) and the full amount of the 2013 Pinnacle Public Finance - Capital Lease (Energy Efficiency Project).
FY 2024 FY 2025
Estimated Revenues 3,480,992 3,486,129
Estimated Appropriations (3,480,992) (3,486,129)
Item #1. Page 41
Meeting Date: 6/27/2023 / Packet Page #: 44
Enterprise Funds
• Water Operations & Water Capital Projects
– Both Operations and Capital include assumptions for the ongoing infrastructure assessment and water rate study.
FY 2024
Operations
FY 2025
Operations
FY 2024
Capital
FY 2025
Capital
Est. Beg. Avail. Balance @ July 1 14,824,716 11,795,132 5,694,493 1,277,182 Estimated Revenues 23,177,875 29,789,600 3,257,000 21,259,600 Estimated Appropriations 26,207,459 29,984,218 7,674,311 8,096,750 Estimated Net Activity (3,029,584) (194,618) (4,417,311) 13,162,850 Est. Ending Avail. Balance @ June 30 11,795,132 11,600,514 1,277,182 14,440,032 Item #1. Page 42
Meeting Date: 6/27/2023 / Packet Page #: 45
41 Water Funds Forecast
Forecasts Both Operations and Capital Projects
Groups Revenue and Expenditures By Rate Category
The forecast includes certain assumptions that revenues will cover expenditures based on the ongoing infrastructure assessment and rate study. Notes regarding the makeup and assumptions for each line item are included on each forecast.
Item #1. Page 43
Meeting Date: 6/27/2023 / Packet Page #: 46
42 Water Operations Fund Forecast
Item #1. Page 44
Meeting Date: 6/27/2023 / Packet Page #: 47
43 Water Capital Fund Forecast
Item #1. Page 45
Meeting Date: 6/27/2023 / Packet Page #: 48
Internal Service Funds
• Provides services to other City departments
• Funded through charges to the departments
Fund Worker’s Comp Liability Insurance Technology Vehicles Est. Beg. Balance @ July 1, 2023 $ 2,421,218 $ 506,100 $ 3,065,808 $ 1,327,336 Est. Revenues FY 2024 1,389,153 2,368,919 3,826,626 2,700,007 Est. Appropriations FY 2024 913,401 2,368,919 3,966,626 2,700,007 Est. End. Balance @ June 30, 2024 $ 2,896,970 $ 506,100 $ 2,925,808 $ 1,327,336 Est. Beg. Balance @ July 1, 2024 $ 2,896,970 $ 506,100 $ 2,925,808 $ 1,327,336 Est. Revenues FY 2025 1,346,734 2,373,857 4,140,155 3,256,180 Est. Appropriations FY 2025 976,026 2,373,857 4,140,155 3,256,180 Est. End. Balance @ June 30, 2025 $ 3,267,678 $ 506,100 $ 2,925,808 $ 1,327,336 Item #1. Page 46
Meeting Date: 6/27/2023 / Packet Page #: 49
Agency Funds
• Pension Section 115 Trust
• OPEB Section 115 Trust
Fund Pension OPEB
Est. Beg. Balance @ July 1, 2023 $ 3,500,000 $ 1,000,000 Est. Revenues FY 2024 3,000,000 204,160
Est. Appropriations FY 2024 - -
Est. End. Balance @ June 30, 2024 $ 6,500,000 $ 1,204,160 Est. Beg. Balance @ July 1, 2024 $ 6,500,000 $ 1,204,160 Est. Revenues FY 2025 2,000,000 92,193
Est. Appropriations FY 2025 - -
Est. End. Balance @ June 30, 2025 $ 8,500,000 $ 1,296,353 Item #1. Page 47
Meeting Date: 6/27/2023 / Packet Page #: 50
CAPITAL IMPROVEMENT PROGRAM
Item #1. Page 48
Meeting Date: 6/27/2023 / Packet Page #: 51
Capital Improvement Program
Summary of Projects By Type
47 Project Type
FY 2024
Budget
FY 2025
Budget
Facilities 3,535,698 1,046,650
Parks 1,323,081 517,000
Stormwater 300,000 200,000
Streets 4,306,475 3,140,000
Technology 180,430 -
Water 6,696,600 7,337,075
Grand Total 16,342,284 12,240,725
Notable Projects Budgeted in FY 2024 include:
§ Facilities: Citywide Roof Replacement,
Council Upgrades/Expansion
§ Parks: Louie Pompei Park Shade structure
§ Streets: Antique Street Lights (state budget
earmark), Traffic Signal Modification
§ Water: North Glendora Reservoir Replacement
Item #1. Page 49
Meeting Date: 6/27/2023 / Packet Page #: 52
Capital Improvement Program
Summary of Projects By Fund
48 Fund
FY 2024
Budget
FY 2025
Budget
103 – Measure E 250,000 -
212 – CDBG 240,000 240,000
217 – Measure A/Parks 920,130 -
222 – Measure R Transportation 775,000 400,000
234 – HSIP 1,150,000 583,580
255 – Measure M 491,475 -
256 – RMRA 150,000 1,666,420
258 – Measure W 300,000 200,000
321 – Capital Projects 3,733,899 1,813,650
530 – Water Capital Projects 8,151,350 7,337,075
548 – Technology 180,430 -
Grand Total 16,342,284 12,240,725
Item #1. Page 50
Meeting Date: 6/27/2023 / Packet Page #: 53
DEPARTMENT PRESENTATIONS
Item #1. Page 51
Meeting Date: 6/27/2023 / Packet Page #: 54
LEGISLATIVE
City Council
City Attorney
Item #1. Page 52
Meeting Date: 6/27/2023 / Packet Page #: 55
City Council & City Attorney
Department Functions
51 • City Council
• Ensure community needs are addressed
• Promote confidence in local government through continued quality municipal services
• Open conduct of public affairs
• Appoint City Manager, City Attorney, Commission/Board/Committee • City Attorney
• Acts a general counsel to the City Council, appointed bodies and City staff.
• Provides advice, direction, and review for municipal operations, resolutions, ordinances and contracts.
Item #1. Page 53
Meeting Date: 6/27/2023 / Packet Page #: 56
City Council & City Attorney
Expenditures By Fund & Division
52 Item #1. Page 54
Meeting Date: 6/27/2023 / Packet Page #: 57
City Council & City Attorney
Expenditures By Division & Category
53 Item #1. Page 55
Meeting Date: 6/27/2023 / Packet Page #: 58
City Council & City Attorney
Summary of Key Objectives/Strategic Planning Items
54 • ISED
• Update Economic Development Action Plan
• Develop and implement a comprehensive public art policy • Sixth Cycle Housing Element Update
• EMO
• Create a communications strategic plan
• Develop and enhance City branding
• Develop updated Glendora Unified School District MOU
Item #1. Page 56
Meeting Date: 6/27/2023 / Packet Page #: 59
CITY MANAGER
Item #1. Page 57
Meeting Date: 6/27/2023 / Packet Page #: 60
Department Name
Department Functions
56 • Provides overall direction and coordination of City operations to ensure that the City Council’s adopted policy objectives are met or exceeded, and that costs do not exceed budget restrictions.
• Provides continuous monitoring and evaluation of services and programming to assure the City Council that City services, laws, and programs remain relevant to community needs and are administered in an equitable manner.
Item #1. Page 58
Meeting Date: 6/27/2023 / Packet Page #: 61
City Manager
Expenditures By Fund & Category
57 Item #1. Page 59
Meeting Date: 6/27/2023 / Packet Page #: 62
City Manager
Authorized Positions
58 Item #1. Page 60
Meeting Date: 6/27/2023 / Packet Page #: 63
City Manager
Summary of Key Objectives/Strategic Planning Items
59 • Coordinate implementation of Strategic Plan objectives and budget objectives. • Build trusting relationships with the community that sustain cohesive communities.
• Expand the number of opportunities that City Staff, residents, and businesses can engage and give back.
• Continue working with Glendora Unified School District to establish a comprehensive Memorandum of Understanding covering operational and financial collaborations.
Item #1. Page 61
Meeting Date: 6/27/2023 / Packet Page #: 64
ADMINISTRATIVE SERVICES
Item #1. Page 62
Meeting Date: 6/27/2023 / Packet Page #: 65
Administrative Services
Department Functions
61 The functions listed below are representative of the functions provided internally to employees and externally to residents and businesses.
Finance Risk Management Human Resources
• Budget • Insurance Procurement • Employee & Labor Relations • Treasury Management • Workplace Safety • Employee Services • Accounting/Payroll • Risk Prevention Training • Benefits Administration • Utility Billing • Loss Prevention & Restitution • Employee Development • Business License • Claims Administration • Health/Workers’ Compensation • Cashiering/Customer Service • Contract Compliance
• Debt Management
• Procurement
Item #1. Page 63
Meeting Date: 6/27/2023 / Packet Page #: 66
Administrative Services
Expenditures By Fund
62 Item #1. Page 64
Meeting Date: 6/27/2023 / Packet Page #: 67
Administrative Services
Expenditures By Division & Category
63 Item #1. Page 65
Meeting Date: 6/27/2023 / Packet Page #: 68
Administrative Services
Authorized Positions
64 Item #1. Page 66
Meeting Date: 6/27/2023 / Packet Page #: 69
Administrative Services
Summary of Key Objectives/Strategic Planning Items
65 • MFSS:
• Safeguard long-term security of revenues to fund services • Enhance fiscal responsibility for the use of resources • Enhance the City’s risk management program
• EEDR
• Create a positive work experience
• Attract, recruit and retain qualified and diverse individuals • EMO
• Continue Implementation of new ERP
• Participate in the move to digitized records and services Item #1. Page 67
Meeting Date: 6/27/2023 / Packet Page #: 70
Administrative Services
Items of Note FY24 & FY25 2-Year Budget
66 • Diversity, Equity, Inclusion
• Employee Wellness (Physical, Mental, Financial, etc.) Item #1. Page 68
Meeting Date: 6/27/2023 / Packet Page #: 71
CITY CLERK DEPARTMENT
Item #1. Page 69
Meeting Date: 6/27/2023 / Packet Page #: 72
City Clerk Department
Department Functions
68 Provides professional and municipal services within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history
• Legislative and Meeting Administration
• Records Management
• Municipal Elections
• Governance and Compliance
• Communication and Public Engagement
• Public Information and Media
• Marketing and Brand Standards
• Passport Services
Item #1. Page 70
Meeting Date: 6/27/2023 / Packet Page #: 73
City Clerk Department
Expenditures By Fund
69 Item #1. Page 71
Meeting Date: 6/27/2023 / Packet Page #: 74
City Clerk Department
Expenditures By Division & Category
70 Item #1. Page 72
Meeting Date: 6/27/2023 / Packet Page #: 75
City Clerk Department
Authorized Positions
71 Item #1. Page 73
Meeting Date: 6/27/2023 / Packet Page #: 76
City Clerk Department
Summary of Key Objectives/Strategic Planning Items
72 • Create a Communications Strategic Plan and Build Trusting Relationships
• Increase access to information with implementation of usable digital services and centralized records.
• Develop and enhance City branding
• Update City's Administrative Manual
• Strengthen outreach and engagement activities and opportunities • Pursue funding opportunities to modernize and enhance the City's records management program and accessibility • Continue transition to digital government services
Item #1. Page 74
Meeting Date: 6/27/2023 / Packet Page #: 77
INFORMATION TECHNOLOGY
Item #1. Page 75
Meeting Date: 6/27/2023 / Packet Page #: 78
Information Technology
Department Functions
74 • Support the city's technical infrastructure including, desktops, networks, servers, security, phones and mobile devices. • Ensure that technology systems are functioning properly and provide technical support to city employees and departments • Create the foundation for the City's GIS functionality. • Manage cybersecurity and data privacy to protect the city's system from cyber threats.
• Implement new technologies to improve city services and enhance efficiency and effectiveness.
Item #1. Page 76
Meeting Date: 6/27/2023 / Packet Page #: 79
City Clerk
Expenditures By Fund & Category
75 Item #1. Page 77
Meeting Date: 6/27/2023 / Packet Page #: 80
City Clerk
Authorized Positions
76 Item #1. Page 78
Meeting Date: 6/27/2023 / Packet Page #: 81
Department Name
Summary of Key Objectives/Strategic Planning Items
77 • Continue with data accumulation for the City's GIS infrastructure • Enhance and Modernize the Organization through software, hardware and cloud initiatives.
• Build and expand infrastructure for mobility
• Continue the ERP implementation.
Item #1. Page 79
Meeting Date: 6/27/2023 / Packet Page #: 82
Information Technology
Items of Note FY24 & FY25 2-Year Budget
78 • Upgrade the existing phone system
• GIS implementation
• ERP implementation
• Start migrating server infrastructure to a cloud environment.
Item #1. Page 80
Meeting Date: 6/27/2023 / Packet Page #: 83
POLICE
Item #1. Page 81
Meeting Date: 6/27/2023 / Packet Page #: 84
Police
Department Functions
80 Provide professional law enforcement and public safety services to the community accomplished through a variety of divisions:
• Administration – develops/administers policy consistent with legislation and fosters a culture of continuous
improvement through recruitment/retention and training
• Patrol – frontline law enforcement services
• Includes – Police Dispatch
• Traffic – traffic safety via education/engineering/enforcement • Community Relations – community relationships & crime prevention
Item #1. Page 82
Meeting Date: 6/27/2023 / Packet Page #: 85
Police
Department Functions
81 Provide professional law enforcement and public safety services to the community accomplished through a variety of divisions (continued):
• Police Records – collection and preservation of police records & accurate reporting to DOJ
• Jail – temporary holding facility for pre-arraigned arrestees, staffing and maintenance
• Community Preservation - code compliance and standards enforcement
• Investigations – follow up investigation of crimes
Item #1. Page 83
Meeting Date: 6/27/2023 / Packet Page #: 86
Police
Expenditures By Fund & Category
82 Item #1. Page 84
Meeting Date: 6/27/2023 / Packet Page #: 87
Police
Expenditures By Division
83 Item #1. Page 85
Meeting Date: 6/27/2023 / Packet Page #: 88
Police
Authorized Positions
84 Item #1. Page 86
Meeting Date: 6/27/2023 / Packet Page #: 89
Police
Summary of Key Objectives/Strategic Planning Items
85 • Administration: Collaborate with other City Departments to ensure successful outcomes. Adjust policy and training to meet the requirements of changing legislation. Continue a robust employee hiring and retention campaign.
• Patrol: Continue community engagement practices focused on crime prevention. Leverage technology advancements to increase crime resolution and community safety.
• Investigations: Personnel will coordinate the use of technology and special operations to address crime/quality of life concerns.
Item #1. Page 87
Meeting Date: 6/27/2023 / Packet Page #: 90
Police
Summary of Key Objectives/Strategic Planning Items
86 • Traffic: Conduct a consistent review of traffic collision data and employ strategic enforcement for problem areas. Collaborative effort with traffic engineering.
• Community Relations: Continue community outreach efforts with traditional programs such as Neighborhood Watch, Community Academy, National Night Out and Open House. Expand the level of community engagement with proactive crime prevention programs, focused on Crime Prevention Through Environmental Design.
• Records: Complete the National Incident Based Reporting System Certification process through the FBI.
Item #1. Page 88
Meeting Date: 6/27/2023 / Packet Page #: 91
COMMUNITY DEVELOPMENT
Item #1. Page 89
Meeting Date: 6/27/2023 / Packet Page #: 92
Community Development
Department Functions
88 • Provides services for long-range land planning, land development, economic development, affordable housing, and transportation • Planning – long-range planning, zoning review, CEQA
• Building – building permits, plan review, inspection services • Transportation – dial-a-ride, public transit, bike and pedestrian improvements
• Housing and Economic Development – affordable housing, CDBG, business attraction/development, real estate, Business Improvement District
Item #1. Page 90
Meeting Date: 6/27/2023 / Packet Page #: 93
Community Development
Expenditures By Fund
89 Item #1. Page 91
Meeting Date: 6/27/2023 / Packet Page #: 94
Community Development
Expenditures By Division & Category
90 Item #1. Page 92
Meeting Date: 6/27/2023 / Packet Page #: 95
Community Development
Authorized Positions
91 Item #1. Page 93
Meeting Date: 6/27/2023 / Packet Page #: 96
Community Development
Summary of Key Objectives/Strategic Planning Items
92 • Develop and implement Economic Development Action Plan • Affordable Housing Development Sites
• General Plan Update - Housing Element related projects • Permitting & Land Management System
• People Movement – Bike and Pedestrian Improvements
• Transportation Fleet Modernization
Item #1. Page 94
Meeting Date: 6/27/2023 / Packet Page #: 97
Community Development
Items of Note FY24 & FY25 2-Year Budget
93 • Contract Services
• Wildan & CSG contracts (Building & Safety)
• JMDiaz contract (Engineering Land Development)
• Safety Element, Design Guidelines, Station Area Vision (Planning) • Economic Development Action Plan (Economic Development) • Projects
• Washington Elementary – Gladstone crosswalk safety improvements • San Dimas Urban Trail, Glendora/Foothill Bike and Pedestrian • Dale and San Jose Housing Development
• Personnel
• New Position - Economic Development Division (ISED)
• Reclassed Position - Planning Division (EEDR, ISED)
Item #1. Page 95
Meeting Date: 6/27/2023 / Packet Page #: 98
PUBLIC WORKS
Item #1. Page 96
Meeting Date: 6/27/2023 / Packet Page #: 99
Public Works
Department Functions
95 The Public Works Department is responsible for a range of responsibilities related to public infrastructure:
• Administration
• Engineering
• Environmental Services
• Facilities
• Fleet
• Park Maintenace
• Stormwater/NPDES
• Streets
• Trees
• Water
§ Administration
§ Conservation
§ Customer Service
§ Distribution
§ Production
Item #1. Page 97
Meeting Date: 6/27/2023 / Packet Page #: 100
Public Works
Expenditures By Fund & Category
96 Item #1. Page 98
Meeting Date: 6/27/2023 / Packet Page #: 101
Public Works
Expenditures By Division
97 Item #1. Page 99
Meeting Date: 6/27/2023 / Packet Page #: 102
Public Works
Authorized Positions
98 Item #1. Page 100
Meeting Date: 6/27/2023 / Packet Page #: 103
Public Works
Summary of Key Objectives/Strategic Planning Items
99 • Capital Improvement Plan – Strategic Investments
• Quality of Life
• Mobility
• Facilities
• Economic Development
• Water Infrastructure Assessment/Rate Study
Item #1. Page 101
Meeting Date: 6/27/2023 / Packet Page #: 104
Public Works
Items of Note FY24 & FY25 2-Year Budget
100
• Water Infrastructure
• Streets
• Assessments (space planning, parks master plan, street condition, sewer master plan, etc.)
• Staff Enhancement
Item #1. Page 102
Meeting Date: 6/27/2023 / Packet Page #: 105
LIBRARY
Item #1. Page 103
Meeting Date: 6/27/2023 / Packet Page #: 106
Library
Department Functions
102
Enriches the community by connecting people to the world of ideas, information, and imagination, to support their work, education, personal growth, and enjoyment. • Onsite & offsite programs
• Information services
• Public content, materials, & resources
• Facilities
• Event support
• Customer account management
• Development
• Administration
All supporting a world of ideas that is:
• Nearby
• Lifelong
• Accessible
• Organized
• Enduring
• Contextual
• Valued
• Sustainable
Item #1. Page 104
Meeting Date: 6/27/2023 / Packet Page #: 107
Library
Expenditures By Fund & Category
103
Item #1. Page 105
Meeting Date: 6/27/2023 / Packet Page #: 108
Library
Expenditures By Division
104
Item #1. Page 106
Meeting Date: 6/27/2023 / Packet Page #: 109
Library
Authorized Positions
105
Item #1. Page 107
Meeting Date: 6/27/2023 / Packet Page #: 110
Library
Summary of Key Objectives/Strategic Planning Items
106
• Friends Foundation affiliation development
• Facilities assessment and modernization
• Structural and programmatic assessment
• Short- and long-term service impacts
• Funding opportunities
• Service modifications
• Local history digitization
• Individual & organizational surveys
Item #1. Page 108
Meeting Date: 6/27/2023 / Packet Page #: 111
Library
Items of Note FY24 & FY25 2-Year Budget
107
• Board-recommended cessation of overdue fees
• Commitment to facilities repair
Item #1. Page 109
Meeting Date: 6/27/2023 / Packet Page #: 112
RECREATION & HUMAN SERVICES
Item #1. Page 110
Meeting Date: 6/27/2023 / Packet Page #: 113
Recreation & Human Services
Department Functions
109
• Outreach to Individuals Experiencing Homelessness
• Provide for Senior Population
• Community Engagement
• Facility & Picnic Rentals
• Youth Sports Liaison
• Teen Activities
• Grant Applications
• Recreation Classes
• Special Events
The Recreation and Human Services Department is dedicated to promoting community and enhancing the quality of life for all Glendora citizens through its programs, services, and events by creating positive memorable experiences. The department has five divisions: Administration, Human Services, Recreation, Homelessness, and Teen.
Item #1. Page 111
Meeting Date: 6/27/2023 / Packet Page #: 114
Recreation & Human Services
Expenditures By Fund & Category
110
Item #1. Page 112
Meeting Date: 6/27/2023 / Packet Page #: 115
Recreation & Human Services
Expenditures By Division
111
Item #1. Page 113
Meeting Date: 6/27/2023 / Packet Page #: 116
Recreation & Human Services
Authorized Positions
112
Item #1. Page 114
Meeting Date: 6/27/2023 / Packet Page #: 117
Recreation & Human Services
Summary of Key Objectives/Strategic Planning Items
113
• Glendora Unified School District MOU
• Develop South Hills Wilderness Area
• Implement Strategic Homelessness Solutions
• Membership in Community Organizations
• City Special Event Expansion
Item #1. Page 115
Meeting Date: 6/27/2023 / Packet Page #: 118
Recreation & Human Services
Items of Note FY24 & FY25 2-Year Budget
114
• Personnel
• Parks & Playgrounds Program
• Field Attendants (Recreation Specialist II)
• Multi-Cultural Event - May 2024
• Homelessness Division
• Capital Improvement Program
• Scoreboards
• Bike Park (FY 2026)
• Shade Structures (Louie Pompei FY2024)
• Building Improvements
Item #1. Page 116
Meeting Date: 6/27/2023 / Packet Page #: 119
Next steps
115
• June 27th – presentation during regular budget meeting • Budget adoption
Item #1. Page 117
Meeting Date: 6/27/2023 / Packet Page #: 120
End of Workshop slides
116
Item #1. Page 118
Meeting Date: 6/27/2023 / Packet Page #: 121