CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, AUGUST 22, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, AUGUST 22, 2023
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 PM, when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because there is a significant exposure to litigation in one (1) but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to Government Code § 54957.6, with the City Manager, City Attorney, and Assistant Director - Human Resources, as the city negotiators, regarding labor negotiations with an unrepresented employee group – the Glendora City Council.
3. PUBLIC EMPLOYEE APPOINTMENT A closed session will be held, pursuant to Government Code § 54957, to consider ratification of the City Manager's appointment to the position of Director of Public Works.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
4. Public Comments Received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
5. Affirm minutes from July 11, 2023 Regular Joint Meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm minutes as presented.
6. Review and affirm disbursements for July 2023 in the amount of $5,705,844.61 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for July 2023 in the amount of $5,705,844.61
7. City of Glendora and Glendora Successor Agency Investment Report for June 2023 and July 2023
CITY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for June 2023 and July 2023.
8. Approval of Amendment No. 2 to the Contract Services Agreement between Willdan Engineering and the City of Glendora dated December 8, 2022, for Temporary Building and Safety Services
CITY RECOMMENDATION: 1. Approve Amendment No. 2 to the Contract Services Agreement with Willdan Engineering, extending the contract term for 2 years and increasing the contract amount by $100,000; and 2. Authorize the City Manager or his designee to execute Amendment No. 2 including minimal and/or non-substantive changes; and 3. Authorize the Administrative Services Finance Division to make the necessary budget adjustments.
9. Approve Renewal of a Memorandum of Agreement (MOA) with the County of Los Angeles Regarding the Administration and Cost Sharing for Implementing the Coordinated Integrated Monitoring Program (CIMP) for the Upper San Gabriel River Watershed CITY RECOMMENDATION: 1. Authorize the City Manager to execute a Memorandum of Agreement (MOA) with the County of Los Angeles for the administration and cost sharing for the implementation of the Coordinated Integrated Monitoring Program (CIMP) for the Upper San Gabriel River Enhanced Watershed Management Program (EWMP).
10. Approve Agreement with Grigolla & Sons Construction Co., Inc. for Concrete Maintenance in an Amount Not-To-Exceed $118,123 (Strategic Plan Goal 5) CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations;
2. Approve an agreement to Grigolla & Sons Construction Company Inc. for City Hall concrete maintenance and repair services in the amount of $118,123; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and
4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
MEMBER AGENDA ITEMS
11. Discussion on Peafowl in the City of Glendora (requested by Fredendall and Boyer) CITY RECOMMENDATION: 1. Receive and file the report; and 2. Provide direction to staff for any actionable items.
12. A Resolution of the Glendora City Council adopting a position on Anti-Hate (Boyer and Thompson)
CITY RECOMMENDATION: 1. Discuss the proposed anti-hate statement developed by Mayor Boyer, Mayor Pro Tempore Thompson, and City Staff; and 2. Adopt a Resolution of the City Council, adopting the proposed position on anti-hate.
NEW BUSINESS
13. Award the Contract for Finkbiner Park Phase II, Plan No. 1365-2, to DD Systems, Inc. in the amount of $1,044,717.96 (Strategic Goal 5)
CITY RECOMMENDATION: 1. Approve the Plans and Specifications for Finkbiner Park Improvements – Phase 2, Plan No. 1365-2; 2. Award the contract for Finkbiner Park Improvements – Phase 2, Plan No. 1365-2, to DD Systems, Inc. in the amount of $1,044,717.96; 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 4. Authorize the City Manager or his designee to execute the agreement with DD Systems, Inc., including minimal and/or non-substantive changes.
14. Award the Contract to Bureau Veritas Technical Assessment, LLC for the Facilities Condition Assessment in an Amount Not-To-Exceed $238,103.26
CITY RECOMMENDATION: 1. Award the contract to Bureau Veritas Technical Assessment, LLC for City Facilities Condition Assessment in the amount of $235,987.86; 2. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
15. Approve Agreement with Horizons Construction Company International Inc. for an Emergency Street Repair at 1105 East Route 66 in the Amount of $76,756.10 (Strategic Plan Goal 5) CITY RECOMMENDATION: 1. Approve Agreement with Horizons Construction Company International Inc. for an Emergency Street Repair at 1105 East Route 66 in the amount of $76,756.10; 2. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
16. Consideration of a Resolution to Declare an Emergency for the Water Main Break and Street Repair on Eagle Ridge and Approval of Agreement with Big Ben Engineering, Inc. in an Amount Not-To-Exceed $719,398 (Strategic Plan Goal 5)
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled “A RESOLUTION
OF THE CITY COUNCIL FINDING AND DECLARING, BY A FOUR-FIFTHS VOTE OF
THE ENTIRE CITY COUNCIL, THAT AN EMERGENCY EXISTS WHICH WILL NOT
PERMIT THE COMPETITIVE SOLICITATION OF BIDS TO REPAIR A SIGNIFICANT
WATER MAIN BREAK ON EAST EAGLE RIDGE NEAR THE INTERSECTION OF
BEAVERBROOK LANE, AND AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS NECESSARY TO REPAIR AND REMEDIATE THE SAME;” 2. Approve an Agreement with Big Ben Engineering, Inc. for an Emergency Water Main Break and Street Repair on Eagle Ridge in an Amount Not-To-Exceed $719,398; 3. Authorize the City Manager and Director of Public Works to finalize negotiations for the emergency repairs, with a 20% contingency, for a total not-to-exceed $719,398, that can be authorized by the City Manager to execute change orders for unforeseen work during the performance of the emergency repairs; and 4. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15071(b) and (c) of the California Code of Regulations.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: August 15, 2023
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director