The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
CALL TO ORDER
The City Council, Successor Agency, and Housing Authority meeting was called to order at 6:00 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, Mayor/Chair Gary Boyer
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager/Interim Public Works Director Moises Lopez, Police Chief Matt Egan, Administrative Services Director Marie Ricci, Recreation and Human Services Director John Aguirre, Library Director Janet Stone, Community Development Director Jeff Kugel, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Captain Michael Randazzo, Assistant Public Works Director Michael Sledd, Principal Planner Hans Friedel, Economic Development and Housing Manager Valerie Velasquez, Support Services Supervisor Marc Archibald, Management Analyst Alycia Suniga, Management Analyst Kelsey Fay, Senior Digital Media Specialist Greg Morton, Digital Media Specialist Craig Gill, and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
Closed Session titles were read into the record.
There was no one wishing to provide public comment on Closed Session items.
The meeting was convened into Closed Session at 6:01 p.m.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because there is a significant exposure to litigation in one (1) but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to Government Code § 54957.6, with the City Manager, City Attorney, and Assistant Director - Human Resources, as the city negotiators, regarding labor negotiations with an unrepresented employee group – the Glendora City Council.
City of Glendora Minutes
Regular Meeting
Tuesday, August 22, 2023
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
Minutes Tuesday, August 22, 2023 Page 2 of 6
Regular Meeting City Council, Successor Agency and Housing Authority
3. PUBLIC EMPLOYEE APPOINTMENT A closed session will be held, pursuant to Government Code § 54957, to consider ratification of the City Manager's appointment to the position of Director of Public Works.
Closed Session adjourned at 6:46 p.m. and the meeting was reconvened into Open Session at 7:00 p.m. with all members present.
City Attorney Wynder reported the following Closed Session actions: Item 1) A privileged and confidential briefing was given by City Council given rise to litigation there was a discussion of possible litigation avoidance strategy which City Council unanimously authorized. Item 2) A privilege and confidential briefing was given on the recent changes to state law which would impact the unrepresented employee organization known as the Carson City Council; staff will return with a briefing on the changes to the law at a future City Council meeting. Item 3) A privilege and confidential briefing was given to the City Council on the final candidate for the Public Works Director position.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Ike Graham of Foothill Church.
The Pledge of Allegiance was led by Eric Freking.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received for reordering of and additions to the agenda.
PUBLIC COMMENT
4. Public Comments Received
Public Comments were received from the following: Cindy Lancy, Jason Moss, Ramiro Carrasco, Phil Tenney, Ronald Davidson, David Potts, Howard Jordan, Amy Englebrecht, Laura Harrison.
MEMBER STATEMENTS/REPORTS
Police Chief Egan honored Council Member Davis as the recipient of the International Conference of Police Chaplains – John Prince Award.
Council Member/Commissioner Thompson commented on public comments relating to Antique Street lights; exercising caution while driving now that schools are back in session; thanked staff for the work put in during the storm; thanked City Manager Raymond for his years of service.
Mayor Boyer reported on Hurricane Hilary, provided a Metro progress update, and invited Alexis Straite, student representative for Saint Lucy’s Priory to give a report.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
Minutes Tuesday, August 22, 2023 Page 3 of 6
Regular Meeting City Council, Successor Agency and Housing Authority City Manager Raymond thanked Mayor Boyer for years of service recognition; thanked Public Works staff for the work during the storm; and reported on the Saturday, August 19 event, “34th Annual Flashback Classic Car Show.”
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Karen K. Davis, to approved Consent Calendar Items #5 - #10 as presented affirming the actions appropriate to each item.
5. Affirm minutes from July 11, 2023 Regular Joint Meeting The City Council, Successor Agency and Housing Authority affirmed minutes as presented.
6. Review and affirm disbursements for July 2023 in the amount of $5,705,844.61 The City Council and Housing Authority reviewed and affirmed disbursements for July 2023 in the amount of $5,705,844.61.
7. City of Glendora and Glendora Successor Agency Investment Report for June 2023 and July 2023
The City Council and Glendora Successor Agency received and filed the Monthly Investment Activity Report for June 2023 and July 2023.
8. Approval of Amendment No. 2 to the Contract Services Agreement between Willdan Engineering and the City of Glendora dated December 8, 2022, for Temporary Building and Safety Services
The City Council 1. Approved Amendment No. 2 to the Contract Services Agreement with Willdan Engineering, extending the contract term for 2 years and increasing the contract amount by $100,000;
2. Authorized the City Manager or his designee to execute Amendment No. 2 including minimal and/or non-substantive changes; and 3. Authorized the Administrative Services Finance Division to make the necessary budget adjustments.
9. Approve Renewal of a Memorandum of Agreement (MOA) with the County of Los Angeles Regarding the Administration and Cost Sharing for Implementing the Coordinated Integrated Monitoring Program (CIMP) for the Upper San Gabriel River Watershed The City Council authorized the City Manager to execute a Memorandum of Agreement (MOA) with the County of Los Angeles for the administration and cost sharing for the implementation of the Coordinated Integrated Monitoring Program (CIMP) for the Upper San Gabriel River Enhanced Watershed Management Program (EWMP).
10. Approve Agreement with Grigolla & Sons Construction Co., Inc. for Concrete Maintenance in an Amount Not-To-Exceed $118,123 (Strategic Plan Goal 5) The City Council 1. Adopted a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approved an agreement to Grigolla & Sons Construction Company Inc. for City Hall concrete maintenance and repair services in Minutes Tuesday, August 22, 2023 Page 4 of 6
Regular Meeting City Council, Successor Agency and Housing Authority the amount of $118,123; 3. Authorized the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and 4. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.
MEMBER AGENDA ITEMS
11. Discussion on Peafowl in the City of Glendora (requested by Fredendall and Boyer) Following a lengthy discussion, City Council requested item be brought back for further discussion at a future meeting, and directed staff to collect additional information, relating to the possible implementation of a grant program, program requirements, recommendations relating to the numbers of peafowl, ratio of peafowls to peahens, and meet with impacted neighborhood groups, neighborhood.
12. A Resolution of the Glendora City Council adopting a position on Anti-Hate (Boyer and Thompson)
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Discuss the proposed anti-hate statement developed by Mayor Boyer, Mayor Pro Tempore Thompson, and City Staff; and 2.
Adopt City Council Resolution CC 2023-45, entitled, “A RESOLUTION OF THE CITY COUNCIL ADOPTING THE PROPOSED POSITION ON ANTI-HATE.”
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
NEW BUSINESS
13. Award the Contract for Finkbiner Park Phase II, Plan No. 1365-2, to DD Systems, Inc. in the amount of $1,044,717.96 (Strategic Goal 5)
A motion was made by Karen K. Davis, seconded by Michael Allawos, to 1. Approve the Plans and Specifications for Finkbiner Park Improvements – Phase 2, Plan No. 1365-2; 2. Award the contract for Finkbiner Park Improvements – Phase 2, Plan No. 1365-2, to DD Systems, Inc. in the amount of $1,044,717.96; 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 4. Authorize the City Manager or his designee to execute the agreement with DD Systems, Inc., including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
14. Award the Contract to Bureau Veritas Technical Assessment, LLC for the Facilities Condition Assessment in an Amount Not-To-Exceed $238,103.26
A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Award the contract to Bureau Veritas Technical Assessment, LLC for City Facilities Condition Assessment in the amount of $235,987.86; 2. Authorize the Public Works Director to execute any necessary change orders in an Minutes Tuesday, August 22, 2023 Page 5 of 6
Regular Meeting City Council, Successor Agency and Housing Authority amount not to exceed 10% of the original contract amount; and 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
Mayor announced that Agenda items #15 and #16 would be handled jointly.
15. Approve Agreement with Horizons Construction Company International Inc. for an Emergency Street Repair at 1105 East Route 66 in the Amount of $76,756.10 (Strategic Plan Goal 5)
16. Consideration of a Resolution to Declare an Emergency for the Water Main Break and Street Repair on Eagle Ridge and Approval of Agreement with Big Ben Engineering, Inc. in an Amount Not-To-Exceed $719,398 (Strategic Plan Goal 5)
A motion was made by Mendell Thompson, seconded by David Fredendall to approve recommended actions associated with agenda item #15 and #16 as follows:
Agenda Item #15: 1. Approved Agreement with Horizons Construction Company International Inc. for an Emergency Street Repair at 1105 East Route 66 in the amount of $76,756.10; 2. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 3. Authorized the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Agenda Item #16: 1. Adopted a City Council Resolution CC 2023-46, entitled “A RESOLUTION
OF THE CITY COUNCIL FINDING AND DECLARING, BY A FOUR-FIFTHS VOTE OF THE
ENTIRE CITY COUNCIL, THAT AN EMERGENCY EXISTS WHICH WILL NOT PERMIT THE
COMPETITIVE SOLICITATION OF BIDS TO REPAIR A SIGNIFICANT WATER MAIN
BREAK ON EAST EAGLE RIDGE NEAR THE INTERSECTION OF BEAVERBROOK LANE,
AND AUTHORIZING THE CITY MANAGER TO AWARD CONTRACTS NECESSARY TO REPAIR AND REMEDIATE THE SAME;” 2. Approved an Agreement with Big Ben Engineering, Inc. for an Emergency Water Main Break and Street Repair on Eagle Ridge in an Amount Not-ToExceed $719,398; 3. Authorized the City Manager and Director of Public Works to finalize negotiations for the emergency repairs, with a 20% contingency, for a total not-to-exceed $719,398, that can be authorized by the City Manager to execute change orders for unforeseen work during the performance of the emergency repairs; and 4. Adopted a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15071(b) and (c) of the California Code of Regulations.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: (None); ABSENT: (None); ABSTAIN: (None).
MEMBER/STAFF CLOSING COMMENTS
Mayor Pro Tem/Vice-Chair Thompson commented on the amount of rain from Hurricane Hillary.
Minutes Tuesday, August 22, 2023 Page 6 of 6
Regular Meeting City Council, Successor Agency and Housing Authority Council Member/Commissioner Allawos commented on the attendance and success of the 2023 Flashback Classic Car Show.
Council Member/Commissioner Fredendall announced he will be a grandfather.
ADJOURNMENT
Meeting adjourned at 9:44 p.m. in memory of Charles Joseph Gomer.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on September 12, 2023.