Updated 9/8/2023
Closed Session Item Added and changes to item 4. Minutes (Added text is indicated in bold italics, deleted text is indicated in strikethrough)
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, SEPTEMBER 12, 2023
CITY HALL COUNCIL CHAMBERS, 116 E. FOOTHILL BOULEVARD, GLENDORA To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, SEPTEMBER 12, 2023
CITY HALL COUNCIL CHAMBERS, 116 E. FOOTHILL BOULEVARD,
GLENDORA
6:30 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:30 PM, when scheduled, and General Business Session will commence at 7:00 p.m.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. Conference with Legal Counsel – Anticipated Litigation The City Council will conduct a closed session, pursuant to Government Code sections 54956.9(d)(1) and (d)(4), because there is significant exposure to litigation in one case. The City Council will confer with the City Manager, Police Chief, and City Attorney regarding the possible participation in an amicus brief in the following case: Gloria Johnson, et al. v. City of Grants Pass (US Court of Appeals for the Ninth Circuit Case Nos. 20-35752; 20-35881; US District Court for the District of Oregon Case No. 1:18-cv-01823-CL)
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
3. Presentation by Charter Oak Unified School District
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
4. Affirm Minutes from August 22, 2023 Meeting
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm minutes as presented.
5. Review and Affirm Disbursements for August 2023 in the Amount of $15,146,521.23 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for August 2023 in the amount of $15,146,521.23
6. Consideration of a Resolution approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to Public Works Director and Deputy City Manager CITY RECOMMENDATION: 1. Adopt a City Council Resolution approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to Public Works Director and Deputy City Manager.
MEMBER AGENDA ITEMS
7. Peafowl Discussion Follow-up and Staff Direction (Thompson and Allawos) CITY RECOMMENDATION: 1. Provide staff direction on a possible peafowl pride reduction program.
UNFINISHED BUSINESS
8. Glendora Village Crosswalk Safety Demonstration Project CITY RECOMMENDATION: 1. Provide direction to staff on the Glendora Village Crosswalk Safety Demonstration Project.
NEW BUSINESS
9. Approve Agreement for Contract Services to conduct a Brand Assessment, Design, and Rollout in an amount not to exceed $85,250
CITY RECOMMENDATION: 1. Approve a one-time fee of $85,250 for consultant to conduct research, develop strategy, design identity, create a digital toolkit, and develop a launch plan to upgrade the City's branding; 2. Authorize the City Manager to execute the Contract Services Agreement, and; 3. Authorize the necessary budgetary adjustments.
10. Approve Contract with Granicus, LLC for functionality and design upgrades of City’s Website in an amount not to exceed $366,730
CITY RECOMMENDATION: 1. Approve a contract with Granicus, LLC for design upgrades, configuration, training, support maintenance, monitoring, and cloud data storage for the City's website for three years, with two additional one-year renewal options in an amount not to exceed $366,730; 2. Approve an increase in annual fees for three (3) years, plus two (2) additional one (1) year terms for engagement monitoring services, enhanced cloud data storage, and support for online forms licensing, in an amount not to exceed $339,729.23 contract sum;
3. Authorize the City Manager or his designee to execute the Agreement with Granicus, LLC; and 4. Authorize the necessary budgetary adjustments.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Original Posting Dated: September 7, 2023
Revised: September 8, 2023 Kathleen R. Sessman, MMC
City Clerk/Communications Director