The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
CALL TO ORDER
The City Council, Successor Agency and Housing Authority Meeting was called to order at 6:30 PM.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, Mayor/Chair Gary Boyer
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager/Interim Public Works Director Moises Lopez, Police Chief Matt Egan, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin, Police Captain Mike Randazzo, Transportation Manager Steven Mateer, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova, Senior Office Assistant Rigoberto Escobedo, and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
1. Conference with Legal Counsel – Anticipated Litigation A closed session, pursuant to Government Code sections 54956.9(d)(1) and (d)(4), because there is significant exposure to litigation in one case. The City Council will confer with the City Manager, Police Chief, and City Attorney regarding the possible participation in an amicus brief in the following case:
Gloria Johnson, et al. v. City of Grants Pass (US Court of Appeals for the Ninth Circuit Case Nos. 20-35752; 20-35881; US District Court for the District of Oregon Case No. 1:18-cv01823-CL) Closed Session title was read into the record.
There was no one wishing to provide public comment on the Closed Session item.
The meeting was convened into Closed Session at 6:31 PM, Closed session adjourned at 6:58 p.m. and the meeting was reconvened back into Open Session at 7:03 PM with all members present.
City Attorney Wynder reported the following Closed Session actions: 1) A privileged and confidential briefing was given to City Council on the participation of an amicus brief, given rise to a possible litigation case, in which the City Council unanimously authorized the City Attorney office to take part in.
City of Glendora Minutes
Regular Meeting
Tuesday, September 12, 2023
City Hall Council Chambers
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, September 12, 2023 Page 2 of 5
City Council Meeting City Council, Successor Agency and Housing Authority
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Reverend Karen Davis.
The Pledge of Allegiance was led by Maddie and Aubrey.
REORDERING OF AND ADDITIONS TO THE AGENDA
Mayor Boyer requested that a special presentation be added, and that the agenda be reordered so that special presentations would be conducted at this time. There were no objections, therefore Mayor Boyer conducted a special recognition of the Glendora Lassie League 10U All-Star Softball Team and then immediately following invited Charter Oak Unified School District to make a special presentation, listed as Item No. 3 on the agenda.
PUBLIC COMMENT
2. Public Comments received
Public Comment was received from the following: Daniel Bringhurst, Joe Cina, Bill Bertanneau, Erica Landmann, Marcia Yaross, Jim Griffin, and Christine Coulter.
MEMBER STATEMENTS/REPORTS
Mayor/Chair Boyer requested report from City Manager regarding public comments made on 99 cents store code compliance, renovation and traffic signals on Bennett Avenue, and on the Antique Streetlights.
Council Member/Commissioner Fredendall congratulated the Glendora Lassie League.
Council Member/Commissioner Davis announced Wellness Week and Suicide Prevention month; requested adjournment of tonight’s meeting in memory of former Police Chief Robert Castro.
Council Member/Commissioner Allawos provided an update on affordable housing.
Mayor Pro Tem/Vice-Chair Thompson thanked the community for attending 34th Annual Flashback Classic Car Show and thanked Council Member Davis and ministers for reflection on 9/11.
Council Member/Commissioner Boyer commemorated the Freedom Flag; and announced approval of City Housing element.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Attorney Wynder commented on 9/11 and his visit to Ground Zero in New York.
SPECIAL ITEMS
3. Presentation by Charter Oak Unified School District
Minutes Tuesday, September 12, 2023 Page 3 of 5
City Council Meeting City Council, Successor Agency and Housing Authority Charter Oak Unified School District School Board President Christian Aguilar and Superintendent Jeffrey D. Jordan thanked and expressed your appreciation to the City Council for the City’s partnership in the community.
CONSENT CALENDAR
A motion was made by Karen K. Davis, seconded by Michael Allawos, to approve Consent Calendar items #4 - #6 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.
4. Affirm Minutes from August 22, 2023 Meeting
The City Council, Successor Agency and Housing Authority affirmed minutes as presented.
5. Review and Affirm Disbursements for August 2023 in the Amount of $15,146,521.23 The City Council and Housing Authority reviewed and affirmed disbursements for August 2023 in the amount of $15,146,521.23
6. Consideration of a Resolution approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to Public Works Director and Deputy City Manager The City Council adopted a City Council Resolution CC 2023-47 approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to Public Works Director and Deputy City Manager.
MEMBER AGENDA ITEMS
7. Peafowl Discussion Follow-up and Staff Direction (Thompson and Allawos) Discussion included enforceability, and peafowl recommendation provided by City Council at the previous meeting.
A motion was made by Michael Allawos, seconded by Mendell Thompson, to direct staff to: 1.
Conduct an updated census; 2. Undertake a one-time project to humanely trap and relocate all but 50 peafowl of mixed ratio from the City of Glendora; and 3. Directed staff to return to the City Council in Spring 2024 with an update on the project.
An oral roll call vote was conducted, and the motion carried 3 - 2 as follows: AYES: Michael Allawos, Mendell Thompson, Gary Boyer; NOES: Karen K. Davis, David J. Fredendall; ABSENT:
None; ABSTAIN: None.
UNFINISHED BUSINESS
8. Glendora Village Crosswalk Safety Demonstration Project Minutes Tuesday, September 12, 2023 Page 4 of 5
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Michael Allawos, seconded by Karen K. Davis, to direct staff to move forward with the design phase of the Glendora Village Crosswalk Safety Project.
An oral roll was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
Mayor Boyer announced that Items #9 and #10 would be handled jointly.
9. Approve Agreement for Contract Services to conduct a Brand Assessment, Design, and Rollout in an amount not to exceed $85,250
10. Approve Contract with Granicus, LLC for functionality and design upgrades of City’s Website in an amount not to exceed $366,730
A motion was made by Michael Allawos, seconded by David J. Fredendall, to Recommendation Agenda Item #9:
1. Approve a one-time fee of $85,250 for consultant to conduct research, develop strategy, design identity, create a digital toolkit, and develop a launch plan to upgrade the City's branding; 2. Authorize the City Manager to execute the Contract Services Agreement, and; 3. Authorize the necessary budgetary adjustments.
Recommendation Agenda Item #10:
1. Approve a contract with Granicus, LLC design upgrades, configuration, training, support maintenance, monitoring, and cloud data storage for the City's website for three years, with two additional one-year renewal options in an amount not to exceed $366,730 2. Approve an increase in annual fees for three (3) years, plus two (2) additional one (1) year terms for engagement monitoring services, enhanced cloud data storage, and support for online forms licensing, in an amount not to exceed $339,729.23 contract sum; 3. Authorize the City Manager or his designee to execute the Agreement with Granicus, LLC; and 4. Authorize the necessary budgetary adjustments.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT:
None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
There were no closing comments.
ADJOURNMENT
Meeting adjourned at 9:04 PM in memory of Robert M. Castro.
Minutes Tuesday, September 12, 2023 Page 5 of 5
City Council Meeting City Council, Successor Agency and Housing Authority Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on October 10, 2023.