Updated 9/25/2023
(Added text is indicated in bold italics, deleted text is indicated in strikethrough) Changes: 1. Closed Session start time changed; 2. Two (2) Closed Session Items Added; and
3. Authorized Position Control Listing moved to Consent Calendar
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, SEPTEMBER 26, 2023
CITY HALL COUNCIL CHAMBERS - 116 E. FOOTHILL BOULEVARD, GLENDORA To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 PM, when scheduled, and general business session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The
governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, SEPTEMBER 26, 2023
CITY HALL COUNCIL CHAMBERS - 116 E. FOOTHILL BOULEVARD, GLENDORA 5:30 5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
NOTICE IS FURTHER GIVEN that to participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. PUBLIC EMPLOYEE APPOINTMENT A closed session will be held, pursuant to Government Code §54957, to consider ratification of the City Manager’s appointment to the following positions of 1) Public Works Director; 2) Finance Director; and 3) Deputy City Manager
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code 54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902 and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
STUDENT REPORTS
Student Reports are presented by representatives from of Charter Oak, Glendora, St Lucy’s Priory and Whitcombe High Schools. Presentations are made the fourth Tuesday of each month from September to April.
4. High School Student Representative Report
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
5. Public Comments Received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
6. Police Department Quarterly Update
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
7. Consolidated Annual Performance and Evaluation Report (CAPER) for the 2022-2023 Community Development Block Grant (CDBG) Program
CITY RECOMMENDATION: 1. Approve submittal of the City of Glendora's FY 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) accomplishments to the U.S. Department of Housing and Urban Development (HUD); and 2. Authorize the City Manager to submit the report to HUD.
8. City of Glendora Title VI of the Civil Rights Act of 1964 Program Renewal CITY RECOMMENDATION: 1. Approve the renewal of the City of Glendora Title VI Program and; 2. Adopt City Council Resolution entitled, “A RESOLUTION OF THE CITY
COUNCIL ADOPTING THE CITY OF GLENDORA TRANSPORTATION DIVISION TITLE VI PROGRAM ENSURING THE PROHIBITION OF DISCRIMINATION”.
9. Notice of Completion for Library Boiler Replacement – Plan No. 1370 CITY RECOMMENDATION: 1. Accept and Approve the Notice of Completion of the Notice of Completion for the Library Boiler Replacement - Plan No. 1370 by Air-Ex Conditioning, Inc.; and 2. Authorize the Mayor to sign the Notice of Completion for recordation.
10. City of Glendora and Glendora Successor Agency Investment Report August 2023 CITY/AGENCY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for August 2023.
11. Consideration of a Resolution approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to Finance Director/City Treasurer
CITY RECOMMENDATION: 1. Adopt a City Council Resolution approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to the Finance Director/City Treasurer.
MEMBER AGENDA ITEMS
12. Discussion of Assembly of the Constitution Amendment No. 13 (Boyer and Thompson) CITY RECOMMENDATION: 1. Consider Assembly Constitutional Amendment No. 13 (Ward, 2023); and 2. Provide City staff with direction accordingly.
NEW BUSINESS
13. Award the Contract for Artificial Turf Replacement for Field 3 at Louie Pompei Memorial Sports Park to Field Turf USA, Inc. in the amount not to exceed $509,307.76 CITY RECOMMENDATION: 1. Award the contract for Artificial Turf Replacement for Field 3 at Louie Pompei Memorial Sports Park to Field Turf USA, Inc. in the amount not to exceed $509,307.76; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: September 20, 2023
Revised: September 21, 2023
September 25, 2023
Kathleen R. Sessman, MMC
City Clerk/Communications Director