The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
CALL TO ORDER
The City Council, Successor Agency and Housing Authority Meeting was called to order at 5:00 PM.
ROLL CALL
Members Present: Michael Allawos, Karen Davis, David Fredendall, Mayor Pro Tem/Vice-Chair Mendell Thompson, Mayor/Chair Gary Boyer
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Community Development Director Jeff Kugel, Library Director Janet Stone, Information Technology Director Sam Robbin, Public Works Director William Wittkopf, City Clerk/Communications Director Kathleen Sessman, Finance Director/City Treasurer Kyle Johnson, Police Captain Chris Stabio, Police Captain Michael Randazzo, Business Services Manger Jessica Clark, Economic Development and Housing Manager Valerie Velasquez, Management Analyst Alycia Suniga, Digital Media Specialist Craig Gill, Digital Media Senior Specialist Greg Morton, and Deputy City Clerk/Records Manager Roxanne Breceda.
CLOSED SESSION
1. PUBLIC EMPLOYEE APPOINTMENT A closed session will be held, pursuant to Government Code §54957, to consider ratification of the City Manager’s appointment to the following positions of 1) Public Works Director; 2) Finance Director; and 3) Deputy City Manager
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code 54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902 and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City’s real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property.
City of Glendora Minutes
Regular Meeting
Tuesday, September 26, 2023
City Hall Council Chambers
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Minutes Tuesday, September 26, 2023 Page 2 of 5
City Council Meeting City Council, Successor Agency and Housing Authority Closed Session title was read into the record.
There was no one wishing to provide public comment on Closed Session items.
City/Agency Attorney Wynder requested that a fourth Closed Session item relating to “Exposure to litigation, in one (1) case” be added to the agenda as an Urgency item as the issue arose after the posting of the agenda, that physical documentation was received on Tuesday, September 26, 2023 and that City Council action is required before the next regularly scheduled meeting. City Attorney announced that a 4/5 vote is required to add an urgency item to the agenda and that in this case all Council Member can participated with the exception of Council Member Allawos.
City Attorney read urgency item into the record as follows:
Conference with Legal Counsel – Anticipated Litigation A closed session will be held, pursuant to Government Code §54956.9 (d)(2) or (d)(3) & (e)(1) due to a significant exposure to litigation in one (1) case.
Council Member Allawos did not participate in the motion or vote.
The meeting was convened into Closed Session at 5:04 PM, Closed Session adjourned at 6:35 PM and reconvened back into Open Session at 7:01 PM.
City Attorney Wynder reported the following Closed Session actions: Item 1) City Council unanimously ratified City Manager appointments to the following positions of Public Works Director, Finance Director, and Deputy City Manager. Item 2) and 3) A privileged and confidential briefing on future disposition of the property, in one case the Community Development Department approved the City’s proposed transaction and further negotiating direction was provided and no reportable action taken. 4) Urgency Item, A privileged and confidential briefing was provided on potential litigation in one case and City Council unanimously approved legal representation. City Attorney Wynder additionally announced Council Member Allawos not participating in this Closed Session item.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Reverend Susan Scranton of Grace Episcopal Church.
The pledge of Allegiance was led by Aiden Garcia.
STUDENT REPORTS
4. High School Student Representative Report
Student reports were presented by Saint Lucy’s Student Representative Alexis Straite, Charter Oak High School Student Representative Caroline Riggs, Whitcomb Student Representative Sylvan Ho, and Glendora High School Student Representative Aiden Garcia.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests to reorder the agenda.
Minutes Tuesday, September 26, 2023 Page 3 of 5
City Council Meeting City Council, Successor Agency and Housing Authority
PUBLIC COMMENT
5. Public Comments Received
Public Comment was received from the following: Ann Marie and Vickie Ellis.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Fredendall announced the Glendora Welfare Association Gala.
Council Member/Commissioner Davis reported her attendance of the League of California Cities conference; announced recognition of Wellness, recognized the Assembly Member ward; requested a moment of silence for the Deputy killed in the line of duty; and recognized officers.
Council Member/Commissioner Allawos commented on the freedom of speech, police assistance for any dispute; announced the Glendora Welfare Association Gala on October 14 from 3:00 – 7:00 PM, attendance; reported on attendance of Council of Government; requested to adjourn the meeting in memory of Richard Wilson.
Mayor Pro Tem/Vice-Chair Mendell Thompson provided an update on the Gold Line.
Mayor Boyer commented on the Peacock and Anti-hate Policy public comment.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
SPECIAL ITEMS
6. Police Department Quarterly Update
Captain Randazzo conducted a moment of reflection and silence for the officer killed in the line of duty. Staff report and PowerPoint was presented.
CONSENT CALENDAR
Resolution associated with item #11 was delivered under separate cover and is part of the recommended actions associated with Consent Calendar.
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve Consent Calendar Item #7 - #11 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT:
None; ABSTAIN: None.
7. Consolidated Annual Performance and Evaluation Report (CAPER) for the 2022-2023 Community Development Block Grant (CDBG) Program
Minutes Tuesday, September 26, 2023 Page 4 of 5
City Council Meeting City Council, Successor Agency and Housing Authority The City Council approved submittal of the City of Glendora's FY 2022-2023 Consolidated Annual Performance and Evaluation Report (CAPER) accomplishments to the U.S.
Department of Housing and Urban Development (HUD); and authorized the City Manager to submit the report to HUD.
8. City of Glendora Title VI of the Civil Rights Act of 1964 Program Renewal The City Council approved the renewal of the City of Glendora Title VI Program and; adopted City Council Resolution CC 2023-48 entitled, “A RESOLUTION OF THE CITY COUNCIL
ADOPTING THE CITY OF GLENDORA TRANSPORTATION DIVISION TITLE VI PROGRAM ENSURING THE PROHIBITION OF DISCRIMINATION”.
9. Notice of Completion for Library Boiler Replacement – Plan No. 1370 The City Council accepted and approved the Notice of Completion for the Library Boiler Replacement - Plan No. 1370 by Air-Ex Conditioning, Inc.; and authorized the Mayor to sign the Notice of Completion for recordation.
10. City of Glendora and Glendora Successor Agency Investment Report August 2023 The City Council and the Successor Agency, and Housing Authority received and filed the Monthly Investment Activity Report for August 2023.
11. Consideration of a Resolution approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to Finance Director/City Treasurer
The City Council adopted a City Council Resolution CC 2023-49 approving an amendment to the Authorized Position Control Listing and Amending the Classification and Compensation Plan for the City of Glendora relating to the Finance Director/City Treasurer.
MEMBER AGENDA ITEMS
12. Discussion of Assembly of the Constitution Amendment No. 13 (Boyer and Thompson) RECOMMENDATION: 1. Consider Assembly Constitutional Amendment No. 13 (Ward, 2023); and 2. Provide City staff with direction accordingly.
A motion was made by Karen K. Davis, seconded by David J. Fredendall, to motion for no action on Assembly of the Constitution Amendment No. 13.
An oral roll call vote was conducted and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT:
None; ABSTAIN: None.
NEW BUSINESS
13. Award the Contract for Artificial Turf Replacement for Field 3 at Louie Pompei Memorial Sports Park to Field Turf USA, Inc. in the amount not to exceed $509,307.76 Minutes Tuesday, September 26, 2023 Page 5 of 5
City Council Meeting City Council, Successor Agency and Housing Authority Awarded the contract for Artificial Turf Replacement for Field 3 at Louie Pompei Memorial Sports Park to Field Turf USA, Inc. in the amount not to exceed $509,307.76; and authorized the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.
A motion was made by Karen K. Davis, seconded by Mendell Thompson, to award the contract for Artificial Turf Replacement for Field 3 at Louie Pompei Memorial Sports Park to Field Turf USA, Inc. in the amount not to exceed $509,307.76; and authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
There were no statements or reports given.
ADJOURNMENT
Meeting adjourned at 8:30 PM in memory of Richard Wilson.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on October 24, 2023.