Updated 11/8/2023
Public Hearing Item#6 verbiage revised
(Added text is indicated in bold italics, deleted text is indicated in strikethrough)
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, NOVEMBER 14, 2023
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Gary Boyer, District 3
MAYOR PRO TEM/VICE-CHAIR
Mendell Thompson, District 5
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Karen Davis, District 4
David Fredendall, District 2
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, NOVEMBER 14, 2023
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA 5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. PUBLIC EMPLOYMENT A closed session will be held, pursuant to Government Code §54957(b)
Title: City Attorney
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957 to conduct an employee performance evaluation for the position of City Attorney.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013- 023. The City's real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code §54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, William W.
Wynder, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902 and APN 8655-01-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
5. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
6. Cornerstone Bible Church Expansion Project (File No. PLN20-0007) (Applicant: BGW Architects; Property Owner: Cornerstone Bible Church)
CITY RECOMMENDATION: Open and conduct the Public Hearing, accept evidence and testimony presented and in the absence of substantial evidence to the contrary consider the following: 1. Find and determine that the Ordinance and Resolution are consistent with the Initial Study/Mitigated Negative Declaration prepared for the Project in compliance with the California Environmental Quality Act (CEQA); and 2. First reading and introduction of Adopt an Ordinance entitled; “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A ZONE CHANGE FROM SINGLEFAMILY RESIDENTIAL (R-1) AND RESTRICTED MULTIPLE-FAMILY (R-2) TO
PLANNED REDEVELOPMENT (PR) AND ESTABLISHING SITE SPECIFIC
DEVELOPMENT STANDARDS AND PERMITTED USES ON PROPERTIES LOCATED AT 400 AND 420 N. GLENDORA AVENUE, 101, 117, 125, 127 AND 131 E. WHITCOMB AVENUE, 415 N. VISTA BONITA AVENUE (FILE NO. PLN20-0007)”; and 3. Adopt a City Council Resolution entitled; “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING TENTATIVE PARCEL MAP NO. 74655,
CONDITIONAL USE PERMIT, AND DEVELOPMENT PLAN REVIEW FOR THE CORNERSTONE BIBLE CHURCH EXPANSION LOCATED AT 400 AND 420 N.
GLENDORA AVENUE, 101, 117, 125, 127 AND 131 E. WHITCOMB AVENUE, 415 N.
VISTA BONITA AVENUE; AND CERTIFYING THE PROJECT’S CEQA INITIAL STUDY/MITIGATED NEGATIVE DECLARATION (FILE NO. PLN20-0007)”
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
7. Affirm Minutes from October 24, 2023 Regular Meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm minutes as presented.
8. Review and Affirm Disbursements for October 2023 in the amount of $7,144,254.02 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for October 2023 in the amount of $7,144,254.02.
9. Approve Amendment No. 4 to a Professional Services Agreement for the Business Improvement District's (BID) Marketing Services with Mic Mac Agency, Invoking a One-Year Extension to September 30, 2024 in the amount of $13,200 CITY RECOMMENDATION: 1. Approve Amendment No. 4 with Mic Mac Agency extending one-year to September 30, 2024 to provide marketing services for the Business Improvement District (BID); and 2. Authorize the City Manager, or his designee, to execute Amendment No. 4 with Mic Mac Agency including minimal and/or non-substantive changes.
10. Award the Contract for Louie Pompei Memorial Sports Park Playground Resurfacing to Milcon Systems, Inc. in the amount not to exceed $81,165.09 CITY RECOMMENDATION: 1. Adopt a CEQA Notice of Exemption; 2. Amend the 5-year CIP to reduce Gladstone Park Improvements by $81,165.09 and increase Louie Pompei Memorial Sports Park Playground Resurfacing by the same amount; 3. Award the contract for Louie Pompei Memorial Sports Park Playground Resurfacing to Milcon Systems Inc., in the amount not to exceed $81,165.09; 4. Authorize the Recreation and Human Services Director to execute change orders in an amount not to exceed 10% of the original contract amount; and 5.
Authorize the City Manager or his designee to execute the agreement with Milcon Systems Inc. including minimal and/or non-substantive changes.
NEW BUSINESS
11. Approve an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the Amount of $452,000 per year CITY RECOMMENDATION: 1. Approve an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the amount of $452,000; and 2. Authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: November 7, 2023
Revised: November 8, 2023 Kathleen R. Sessman, MMC
City Clerk/Communications Director