The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
CALL TO ORDER
The City Council meeting was called to order at 5:00 p.m.
ROLL CALL
Members Present: Michael Allawos, Karen K. Davis, David J. Fredendall, Mayor Pro Tem/Vice-Chair Mendall Thompson, and Mayor/Chair Gary Boyer Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William W. Wynder, Assistant City Attorney Danny Aleshire, Attorney Payam Mostafavi, Assistant City Manager Moises Lopez, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin, Public Works Director William Wittkopf, Assistant Director Michael Sledd, City Clerk/Communications Director Kathleen Sessman, Police Captain Chris Stabio, Police Captain Michael Randazzo, Economic Development and Housing Manager Valerie Velasquez, Management Analyst Alycia Suniga, Digital Media Specialist Craig Gill, Digital Media Senior Specialist Greg Morton, and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
Closed Session titles were read into the record.
There was no one wishing to provide public comment on Closed Session items.
The meeting was convened into Closed Session at 5:02 p.m.
1. PUBLIC EMPLOYMENT A closed session will be held, pursuant to Government Code §54957(b)
Title: City Attorney
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957 to conduct an employee performance evaluation for the position of City Attorney.
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to consider negotiations with Paul Rodriguez, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, William W. Wynder, Moises Lopez, Jeff Kugel, City of Glendora Minutes
Regular Meeting
Tuesday, November 14, 2023
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
Minutes Tuesday, November 14, 2023 Page 2 of 5
City Council Meeting City Council, Successor Agency and Housing Authority and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013- 023. The City's real property negotiator will seek direction from the City Council regarding the price and terms of payment for the property
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code §54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, William W.
Wynder, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655-007-900, APN 8655-007-901, APN 8655-007-902 and APN 8655-01-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.
Closed Session adjourned at 6:38 p.m. and reconvened the meeting back into to open session at 7:00 p.m.
City Attorney Wynder reported the following Closed Session actions: Item 1) and 2) City Council interviewed a successor candidate for City Attorney and an attorney for Assistant City Attorney. City Council directed staff to have a resolution prepared and be brought back at a public meeting for consideration and action at the December City Council meeting to appoint new City Attorney and Assistant City Attorney. Item 3) and 4) A privileged and confidential briefing was provided, questions were asked and answered, and there was no reportable action taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Pastor Bruce French of Cornerstone Bible Church.
The pledge of Allegiance was led by Bob Stephen.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests to reorder the agenda.
PUBLIC COMMENT
5. Public Comments received
Public Comment was received from the following: Patti Griffin and Bob Moore.
MEMBER STATEMENTS/REPORTS
Mayor/Chair Boyer requested update on Peafowls from City Manager Raymond.
Council Member/Commissioner Allawos reported on attendance of Council of Government.
Council Member/Commissioner Fredendall commented on Veterans Day ceremony and celebrations; recognized Veterans for their service; recognized St. Lucy's High School Priory Regent Clay Target Team for their success at the California State Championships and founder and leader Lola Fitzgerald.
Council Member/Commissioner Davis announced that the Holiday Stroll this scheduled for Friday, Minutes Tuesday, November 14, 2023 Page 3 of 5
City Council Meeting City Council, Successor Agency and Housing Authority November 17, 2023 in Downtown Glendora; last meeting before Thanksgiving and expressed her thanks.
Mayor Pro Tem/Vice-Chair Mendell Thompson commented on upcoming events; reminded the community to Shop Glendora; recognized upcoming holidays; and announced that Foothill Christian School celebrated its 60th anniversary and offered a special thanks to Mr. G.
Mayor/Chair Boyer commented Glendora events, volunteerism, community organizations, and recent visit of by Sister City with Moka, Japan; recognized Glendora High School SpaceX CRS-25 mission; Trails Day and volunteerism of Bob Verhoef who passed on August 17, 2023 and requested that tonight meeting be adjourned in Bob’s memory; and that staff agendize for a future meeting discussion of the City’s Tree Trimming Policy, specifically relating to trees around streetlights. There were no objections.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements given.
PUBLIC HEARINGS
6. Cornerstone Bible Church Expansion Project (File No. PLN20-0007) (Applicant: BGW Architects; Property Owner: Cornerstone Bible Church)
Item title was read into the record and the public hearing was opened.
Staff report and PowerPoint was presented.
Public testimony was received from the following: Bruce French, pastor of Cornerstone Bible Church.
City Council discussion included comment from Ron Davis on proposed project; project timeline and phases; project history and journey; and church and neighborhood coming together and the success achieved; and how the project process is what Glendora and community is about, and the success achieved when people work together with grace.
Public Hearing was declared closed.
A motion was made by Mendell Thompson, seconded by Michael Allawos, to Approve 1. Find and determine that the Ordinance and Resolution are consistent with the Initial Study/Mitigated Negative Declaration prepared for the Project in compliance with the California Environmental Quality Act (CEQA); and 2. First reading and introduction of an Ordinance 2078 entitled; “AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A ZONE CHANGE FROM SINGLE-FAMILY RESIDENTIAL (R-1) AND RESTRICTED MULTIPLEFAMILY (R-2) TO PLANNED REDEVELOPMENT (PR) AND ESTABLISHING SITE SPECIFIC DEVELOPMENT STANDARDS AND PERMITTED USES ON PROPERTIES LOCATED AT 400 AND 420 N. GLENDORA AVENUE, 101, 117, 125, 127 AND 131 E. WHITCOMB AVENUE, 415 N. VISTA BONITA AVENUE (FILE NO. PLN20-0007)”; and 3. Adopt City Council Resolution 2023-50 entitled; “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING TENTATIVE PARCEL MAP NO. 74655, CONDITIONAL USE
PERMIT, AND DEVELOPMENT PLAN REVIEW FOR THE CORNERSTONE BIBLE CHURCH Minutes Tuesday, November 14, 2023 Page 4 of 5
City Council Meeting City Council, Successor Agency and Housing Authority EXPANSION LOCATED AT 400 AND 420 N. GLENDORA AVENUE, 101, 117, 125, 127 AND 131 E. WHITCOMB AVENUE, 415 N. VISTA BONITA AVENUE; AND CERTIFYING THE PROJECT’S CEQA INITIAL STUDY/MITIGATED NEGATIVE DECLARATION (FILE NO.
PLN20-0007)”.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.
CONSENT CALENDAR
Mayor Boyer requested clarification on Agenda Item #10.
A motion was made by Karen K. Davis, seconded by Michael Allawos, to approved Consent Calendar Items #7 - #10 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.
7. Affirm Minutes from October 24, 2023 Regular Meeting The City Council, Successor Agency and Housing Authority affirmed minutes as presented.
8. Review and Affirm Disbursements for October 2023 in the amount of $7,144,254.02 The City Council and Housing Authority reviewed and affirmed disbursements for October 2023 in the amount of $7,144,254.02.
9. Approve Amendment No. 4 to a Professional Services Agreement for the Business Improvement District's (BID) Marketing Services with Mic Mac Agency, Invoking a One-Year Extension to September 30, 2024 in the amount of $13,200 The City Council approved 1. Approve Amendment No. 4 with Mic Mac Agency extending one-year to September 30, 2024 to provide marketing services for the Business Improvement District (BID); and 2. Authorize the City Manager, or his designee, to execute Amendment No. 4 with Mic Mac Agency including minimal and/or non-substantive changes.
10. Award the Contract for Louie Pompei Memorial Sports Park Playground Resurfacing to Milcon Systems, Inc. in the amount not to exceed $81,165.09 The City Council 1. Adopted a CEQA Notice of Exemption; 2. Amended the 5-year CIP to reduce Gladstone Park Improvements by $81,165.09 and increase Louie Pompei Memorial Sports Park Playground Resurfacing by the same amount; 3. Awarded the contract for Louie Pompei Memorial Sports Park Playground Resurfacing to Milcon Systems Inc., in the amount not to exceed $81,165.09;
4. Authorized the Recreation and Human Services Director to execute change orders in an amount not to exceed 10% of the original contract amount; and 5. Authorized the City Manager or his designee to execute the agreement with Milcon Systems Inc. including minimal and/or non-substantive changes.
Minutes Tuesday, November 14, 2023 Page 5 of 5
City Council Meeting City Council, Successor Agency and Housing Authority
NEW BUSINESS
11. Approve an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the Amount of $452,000 per year The City Council approved an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the amount of $452,000; and authorized the City Manager or his designee to execute the agreement including making minimal and/or nonsubstantive changes.
A motion was made by Karen K. Davis, seconded by Michael Allawos, to approve an Agreement with Merrimac Petroleum, Inc., dba Merrimac Energy Group, for Bulk Fuel Services - Gasoline and Diesel in the amount of $452,000; and authorize the City Manager or his designee to execute the agreement including making minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Mayor Boyer stated that he would not be running for office in November 2024, provided a brief overview of SB329 and then requested that staff agendize for a future meeting discussion of Glendora City Council members’ salaries. There were no objections.
ADJOURNMENT
Meeting adjourned at 7:56 p.m. in memory of Bob Verhoef.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on November 28, 2023.