Glendora City Council
January 30, 2024

CITY OF GLENDORA

SPECIAL JOINT MEETING
OF THE

GLENDORA CITY COUNCIL AND

GLENDORA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION
AGENDA
TUESDAY, JANUARY 30, 2024
BIDWELL FORUM, 140 S. GLENDORA AVENUE, GLENDORA
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224 MAYOR
Mendell Thompson, District 5

MAYOR PRO TEM
David Fredendall, District 2

COUNCILMEMBERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen K. Davis, District 4

PRESIDENT
Gary Clifford, Area 1

VICE PRESIDENT
Monica Garcia, Area 2

BOARDMEMBERS
Paul Lopez, Area 3
Robin Merkley, Area 5
Elizabeth Reuter, Area 4

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.

Meeting Date: 1/30/2024 / Packet Page #: 1

NOTICE AND CALL
OF A

SPECIAL JOINT MEETING
OF THE

GLENDORA CITY COUNCIL AND

GLENDORA UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION
TUESDAY, JANUARY 30, 2024
BIDWELL FORUM, 140 S. GLENDORA AVENUE, GLENDORA
5:00 PM

TO THE MEMBERS OF THE CITY COUNCIL AND GLENDORA UNIFIED SCHOOL

DISTRICT BOARD OF EDUCATION OF THE CITY OF GLENDORA AND TO THE CITY CLERK:

NOTICE IS HEREBY GIVEN that the Glendora City Council and Glendora Unified School District Board of Education will conduct a special joint meeting at 5:00 PM on Tuesday, January 30, 2024, Bidwell Forum, 140 S. Glendora Avenue, Glendora.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224. The purpose of said special meeting is as follows:

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT
Three (3) Minute speaking time limit
To ensure that the public is able to participate, the City provides a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

UNFINISHED BUSINESS

1. Consideration of a Master Joint Use Agreement between the City and Glendora Unified School District
RECOMMENDATIONS: 1. Approve the Master Joint Use Agreement between the City and Glendora Unified School District; 2. Authorize the City Manager and Superintendent to execute the Master Joint Use Agreement including making minor non-substantive changes; and 3. Direct staff to work to implement the Master Joint Use Agreement effective July 1, 2024.

NOTICE IS FURTHER GIVEN that the public will be given the opportunity to speak only on those matters listed in this notice. Public Comment will be announced once at the commencement of this special meeting and can be given in-person, submit via email at [email protected] with the subject “Public Comment” or via mail and mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment.

NO OTHER BUSINESS WILL BE DISCUSSED

ADJOURNMENT
Meeting Date: 1/30/2024 / Packet Page #: 2
Kathleen R. Sessman, MMC
City Clerk/Communications Director
I, certify that I caused the Notice and Call of a Special Meeting of the Glendora City Council and Glendora Unified School District Board of Education to be held on Tuesday, January 30, 2024, at 5:00 PM, in the Bidwell Forum, 140 S. Glendora Avenue, Glendora, was delivered electronically or hardcopy to each member of the City Council and Board of Education, emailed to the San Gabriel Valley Examiner, and that I posted said notice on the posting board as required by law.

Certification Date: January 26, 2024
Revised: (when applicable) Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 1/30/2024 / Packet Page #: 3

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS

PRESIDENT AND BOARD MEMBERS
DATE: JANUARY 30, 2024
FROM: CITY MANAGER’S OFFICE DISTRICT(S): NOT APPLICABLE SUBJECT: CONSIDERATION OF A MASTER JOINT USE AGREEMENTS BETWEEN THE CITY AND

GLENDORA UNIFIED SCHOOL DISTRICT

RECOMMENDATION
That the City Council and the Glendora Unified School District Board of Education:

1. Approve the Master Joint Use Agreement between the City and Glendora Unified School District;

2. Authorize the City Manager and Superintendent to execute the Master Joint Use Agreement including making minor non-substantive changes; and

3. Direct staff to work to implement the Master Joint Use Agreement effective July 1, 2024.

CITY OF GLENDORA STRATEGIC FOCUS AREAS
 Goal 4: Enhance and Modernize the Organization (EMO)
o Objective 4 – Develop and approve an updated Glendora Unified School District memorandum of understanding.

EXECUTIVE SUMMARY
The City and Glendora Unified School District (District) have entered into several agreements over the decades. These agreements have served to expand the relationship between both agencies to the benefit of the community. The purpose of the Master Joint Use Agreement is twofold. It is intended to reaffirm the longstanding collaboration and partnership between the City and District by incorporating all other agreements. And, it streamlines and clarifies City and District responsibilities related to the scheduling and coordination of sports fields and facilities, cost sharing of maintenance obligations, cost sharing of capital improvements, the implementation of a common fee for the use of sports fields and facilities, crossing guard services, and the cost of the school resource officer program, including additional as needed public safety services.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
In 1962, the City and District entered into an agreement “for the purpose of sponsoring and promoting community recreation programs and activities.” To this end, it facilitated broad access to District buildings, grounds, playfields, as well as the swimming pool. The City was granted the authority to develop and improve areas with District approval. Admissions or user fees could be assessed by the City for use of District facilities.

In 1970, the City and District worked to establish the Glendora Library Authority (GLA). This was a joint venture to construct a new public library. The GLA was empowered with the authority to acquire, construct, maintain, operate, and lease public library buildings and related facilities, including through the issuance of debt. In short order, the City entered into a ground lease with the GLA. The GLA subsequently issued revenue bonds totaling $950,000 for construction of the facility. The GLA then entered into a sublease with the City for which the City paid rent to the GLA to offset the debt issued by the GLA. The result of this joint venture is the existing City library facility.

Item #1. Page 1
Meeting Date: 1/30/2024 / Packet Page #: 4
Staff Report Page 2 of 5
In 2001, the City and District jointly worked towards the development of the Aquatics Center. The City contributed $500,000 to the project, and the pool would be made available for City related recreation activities for 1,760 hours annually. The City agreed to reimburse the District maintenance costs in a manner proportionate to the normal and ongoing costs of operating the pool, while also agreeing to proportionally share the costs for capital related improvements.

In 2001, the City and District entered into an agreement to work for the development of the Multi-Purpose Events Center (Center). This facility was developed to further support the District’s educational purposes, and youth and community groups. While the District was responsible for scheduling all uses at the facility, the Center was to be made available to the community no less than 20 hours per week. All costs related to the operation of the Center would be borne by the sponsoring group.

In 2006, the City and District entered into an agreement to establish the School Resource Officer Program. The City agreed to provide the services of one sworn officer to serve as the School Resource Officer and be on campus when Glendora High School was in session. Other ancillary duties – daytime curfew enforcement, youth-related crime, outreach efforts, and the like – were also outlined. The District is responsible for reimbursing the City 50% of the actual cost (as defined) incurred during an 11-month period each year.

In 2011, the City entered into an agreement with All City Management Services for the provision of crossing guard services. Of the 14 locations where crossing guards would operate, 12 are for District locations (the remaining two locations serve the Charter Oak Unified School District). The District is responsible for reimbursing the City 50% of the cost to provide crossing guard services for half of the locations serving the District.

In 2013, the City and District attempted to comprehensively update and merge all previous agreements into a single document. Additionally, it outlined specific maintenance provisions for certain sports fields and facilities, including George Manooshian Park and Sandburg Middle School Park. The agreement was not completed.

In 2013, the City entered into an agreement with American Little League that authorized the non-exclusive use of designated sports fields in exchange for undertaking certain specific responsibilities, which included the installation, maintenance, and repair of all fencing; field maintenance (weeding, planting, maintaining, mowing of turf); watering; lining and marking of fields; and other general maintenance activities. The agreement was in place for a five year period, with options for renewals; the agreement was not renewed in 2018.

In 2019, the City and District entered into an agreement for the provision of professional library services.

The scope of this limited agreement enabled City library staff to advise the District on the selection and ordering of library books, consult regarding school library services and activities, and participate in meetings.

On November 3, 2022, a Joint City Council – Board of Education Meeting was held to discuss the historical relationship between the City and District. The City Council and Board of Education reviewed and discussed a new framework of an agreement that would supersede and replace all previous agreements, and lay the groundwork for continued collaboration to benefit the Glendora community. Staff was directed to prepare a draft document for future consideration.

DISCUSSION
The purpose of the Master Joint Use Agreement (Agreement) is twofold. It is intended to reaffirm the longstanding collaboration and partnership between the City and District by incorporating all other agreements currently in effect between the City and District that include the mutual use of sports fields and facilities, school resource officer program, crossing guard program, and library. Notwithstanding, all other agreements are superseded and replaced by the terms and conditions outlined in the proposed Item #1. Page 2
Meeting Date: 1/30/2024 / Packet Page #: 5
Staff Report Page 3 of 5
Agreement. This proposed Agreement further defines City and District responsibilities related to the scheduling and coordination of sports fields and facilities, cost sharing of maintenance obligations, cost sharing of capital improvements, the development of a common fee for use of the sports fields and facilities, and the cost for the school resource officer program, including additional as needed public safety services.

The terms for each of the components of the proposed Agreement are detailed in the attachments to the Agreement. A summary of the terms is provided below:
 General Provisions
o Capital Projects – The City and District commit to working collaboratively to identify ways in which to fund necessary capital projects for the sports fields and facilities identified in the Agreement. Payment arrangements will be handled on a project-by-project basis. o Priority of Use – The District shall have exclusive use and control of sports fields and facilities.

The City shall have the next priority of use, in scheduling City-affiliated athletic activities. o Governance – The City and District will meet on a quarterly basis to review revenues and expenditures for all costs related to the implementation of this Agreement. The City will assume responsibility for the preparation of all invoicing. o Common Fee for Sports Fields and Facility Use – The City and District will develop and implement a common fee or set of fees that local non-profit sports leagues will be required to pay to help offset ongoing maintenance costs, including water and electricity. The common fee will be based on a comparative analysis of the field and facility costs in other nearby jurisdictions. The City and District may consider individual agreements with local non-profit sports leagues, in lieu of the common fee, to facilitate mutually agreed improvements and/or ongoing maintenance.
o Indemnification – The City and District will mutually indemnify each other. However, the City and District will each assume liability for its own activities when in use of the sports fields and facilities.
o Periodic Review – The Agreement shall be in effect for a two-year pilot period, with the option to renew every three years thereafter.
 Sports Fields and Facilities
o Coordinating Responsibility – The City will assume coordinating responsibility of the use of District sports fields and facilities included in the Agreement as it relates to the local non-profit sports leagues and City-affiliated athletic activities. o Aquatics Center – The District retains coordinating responsibility for the Aquatics Center. The City will contribute to the maintenance (as defined) of the Aquatics Center in a manner proportional to its use.
o Other Facilities or Sports Fields – The City and District will work to schedule and facilitate facility use on an as needed basis, based on availability, and be determined on a case by case basis.
o Maintenance – The City will contribute to the maintenance costs (as defined) of sports fields and facilities used to accommodate local non-profit sports leagues and City-affiliated athletic activities in a manner proportional to its use. The City will install meters to track water use on all fields when in use by the local non-profit sports leagues and City-affiliated athletic activities.

The District will install meters to track electricity use on all fields used by the local sports leagues. To fully understand the actual costs related to the maintenance of the sports fields, the City, as part of the two-year pilot program, will assume complete responsibility for the landscaping maintenance of all sports fields, and will work with the District to coordinate maintenance activities.
o Sandburg and Goddard Middle School North Field Areas – the north field areas of each campus will become accessible to the public beginning at 4 p.m. on school days and act as a public park, unless otherwise used with priority by the District. These areas will remain closed to public access until such time.
o Tennis Courts – the tennis courts at Goddard Middle School will be open for public use from dawn to dusk, unless otherwise used with priority by the District. The tennis courts at Glendora Item #1. Page 3
Meeting Date: 1/30/2024 / Packet Page #: 6
Staff Report Page 4 of 5
High School will become accessible to the public at 5 p.m. on school days, unless otherwise used with priority by the District.
 School Resource Officer Program
o Officers – The City agrees to provide the services of 1.6 full-time equivalent sworn police officers to serve as the School Resource Officers (SRO) for the District. The allocation of staffing resources for this program will be determined based on the operational needs of the Glendora Police Department (GPD). The City shall supervise the activities of the SROs through the command structure of the GPD.
o Reimbursement of Costs – The District agrees to reimburse the City 50% of the actual cost (as defined) incurred by the City in employing the SRO during a ten-month period each fiscal year.

The District will increase its reimbursement of actual costs to 75% over the next five years, by five percent annually (as outlined in the agreement).
o Additional Police Services – The District will submit a Request for Special Services to the GPD if additional police services are needed to support any single District activity or event beyond normal SRO duties. The District will reimburse the City the actual cost of such request as is outlined in the Request for Special Police Services Application. o If the District wishes to increase the number of FTEs for the SRO Program, the District will be responsible for all costs associated with the officers and necessary equipment, both one-time and ongoing. Any request to increase the number of FTEs for the SRO Program will require a minimum five-year commitment of ongoing financial support from the District.  Crossing Guard Program
o Locations – identifies 13 locations where crossing guard services are currently for the District. o Reimbursement of Costs – The City and District will share the total costs for the crossing guard program equally.
 Library Services
o Services Provided – the City will provide certain professional library services related to the operation of the District’s school library services (as defined). o Reimbursement of Costs – The District shall reimburse the City by the hour for services provided based on the fully burdened compensation rate for a Senior Librarian. The total not to exceed amount is three hours per quarter, unless there is prior written authorization from the Superintendent to the Library Director.

Following City Council and Board of Education consideration of the proposed Agreement, City and District staff will begin the work to implement the common fee for sports fields and facility use. This work will include a review of similar type fees currently being implemented in the surrounding region. Local sports leagues will also be engaged as part of this process. Staff will return to the City Council and Board of Education for final approval of the fee before it is assessed.

FISCAL IMPACT
The fiscal impact of the proposed Agreement is not fully known at this time. Unlike the various issuespecific agreements previously entered into, this Agreement would establish a new governance structure whereby the City would assume responsibility for tracking all revenues and expenditures related to the terms of this agreement, and would prepare the resulting invoice. Should the reconciliation of revenues and expenditures result in a balance owed to the City, the City would issue an invoice to the District.

Mutually agreed to capital related costs would not be included in this invoice.

ENVIRONMENTAL DETERMINATION
There is no environmental impact associated with this report.

Prepared By Moises Lopez, Assistant City Manager
Concurs With Not Applicable
Item #1. Page 4
Meeting Date: 1/30/2024 / Packet Page #: 7
Staff Report Page 5 of 5
Reviewed By Adam Raymond, City Manager
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Marie Ricci, Deputy City Manager
Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Master Joint Use Agreement between City and GUSD
B. PowerPoint
Item #1. Page 5
Meeting Date: 1/30/2024 / Packet Page #: 8
1 MASTER JOINT USE AGREEMENT
THIS MASTER JOINT USE AGREEMENT (“Agreement”), is made and entered into this day of_____________, 2024 (the “Effective Date”), by and between the GLENDORA UNIFIED SCHOOL DISTRICT, hereinafter referred to as “District,” and the CITY OF GLENDORA, hereinafter referred to as “City”; and each of the City and District are hereinafter referred to individually as a “Party” and/or both collectively as the “Parties.”

RECITALS
A. WHEREAS, the Parties have entered into this Agreement to update and combine previous agreements between the Parties detailing the terms of use for fields and facilities, the school resource officer program, crossing guard services program, and library services. The Parties have determined that this Agreement is in the interest and welfare of the community of the City of Glendora;
B. WHEREAS, the District and the City each own facilities, the use of which can be shared by each Party and the community. Each Party has selected specific locations to be identified as joint use fields and facilities;
C. WHEREAS, the Parties intend, by this Agreement, to establish the terms and conditions for capital improvements, maintenance, and uses of selected fields and facilities by the Parties or the community;
D. WHEREAS, the Parties agree that coordinated and cooperative scheduling of selected fields and facilities is the best way to maximize benefits to the community as a whole, while ensuring that they are maintained as sustainable community assets; E. WHEREAS, the Parties agree that ensuring the safety of all students and personnel at every District educational facility is of great importance to the community; F. WHEREAS, as the District does not maintain a school law enforcement agency pursuant to Section 39670(b) of the California Education Code, and as such, the District has requested the services of a School Resources Officer from the City; G. WHEREAS, the City, through the Glendora Police Department, is ready and willing to provide the services of sworn peace officers to serve as School Resource Officers; H. WHEREAS, the City administers a crossing guard services program, through a contract with a vendor to ensure safe crossing for all schools within the City, including 13 locations for the 2023-2024 school year near and adjacent to District campuses, which will be reviewed annually to identify needs;
I. WHEREAS, the City and District have a longstanding history of collaboration and partnership and this Agreement is intended to further that relationship; J. WHEREAS, this Agreement supersedes and replaces all other agreements currently in Item #1. Page 6
Meeting Date: 1/30/2024 / Packet Page #: 9
2 effect between the Parties related to the use, maintenance, and capital improvements of the City and District with respect to the Facilities and Services (as defined below); and
K. NOW THEREFORE, in consideration of the mutual promises contained herein, the City and the District do agree as follows:

TERMS AND CONDITIONS

1. GENERAL PURPOSE
The purpose of this Agreement is twofold. It is intended to reaffirm the longstanding collaboration and partnership between the City and District by incorporating all other agreements currently in effect between the City and District that include the mutual use of sports fields and facilities, school resource officer program, crossing guard program, and library services (collectively, the “Facilities and Services”). As such all other agreements between the Parties with respect to the Facilities and Services are hereby superseded and replaced by the terms and conditions outlined herein.

This Agreement further defines the City’s and District’s responsibilities related to the scheduling and coordination of sports fields and facilities, cost sharing of maintenance obligations, cost sharing of capital improvements, the development of a common fee for use of the sports fields and facilities, and cost for the school resource officer program, including related as needed public safety services.

The terms for each of the elements of this Agreement can be found in the following Attachments:

Attachment A: Use of Sports Fields and Facilities
Attachment B: School Resource Officer Services and Glendora Police Department Support
Attachment C: Crossing Guard Services
Attachment D: Library Services

2. CAPTIAL IMPROVEMENTS
City and District will work collaboratively to identify ways in which to fund necessary capital improvements to the sports fields and facilities identified in this Agreement (the “Sports Fields and Facilities”).

All capital improvements shall only be effectuated following the express written permission of the City and the District. Approval by the City or District must be given in writing prior to commencing any construction activity on such capital improvements set forth in this Agreement. All necessary permits and approvals, from the requisite approving authorities, will need to have been secured prior to any construction activity occurring with respect to such capital improvements. All costs related to the capital improvements will be borne by the City or District as shall be mutually agreed to by the Parties.

Item #1. Page 7
Meeting Date: 1/30/2024 / Packet Page #: 10
3 3. PRIORITY OF USE
The District shall have exclusive use and control of the District-owned Sports Fields and Facilities as required to provide educational services and programs. The City shall have the next priority for use of the District-owned Sports Fields and Facilities in scheduling City-affiliated athletic activities and other City functions.

4. TERM
This Agreement shall continue in full force and effect until terminated by either Party.

This Agreement may be terminated by either the City or District, with one-hundred eighty (180) day prior written notice to the other Party, provided, however, that no such termination shall affect or modify any rights, duties, or obligations of either Party arising from its acts or omissions prior to such termination.

5. GOVERNANCE, COORDINATION, AND REIMBURSEMENT OF COSTS Any and all persons using the Sports Fields and Facilities shall abide by all applicable state and federal laws and regulations as well as local City and District policies, administrative regulations, and applicable codes of conduct.

The City and District will meet on a quarterly basis, or as needed, to discuss and coordinate operations and scheduling the use of the Sports Fields and Facilities, and make any adjustments as necessary. To the extent possible, the District will provide the City with a schedule of all District-related events. The City will submit schedules for all City-related athletic activities and local non-profit sports leagues to the District. The District will work with the City to coordinate all City-affiliated athletic activities and local non-profit sports leagues before any other agency, organization, or sports/club league. The Sports Fields and Facilities will be available Monday through Saturday, with no activities scheduled on Sundays to allow fields to rejuvenate to the extent possible; activities may be scheduled on Sundays as agreed to by the District and City. After 4 p.m. Monday through Friday, at designated locations, the City will assume coordinating responsibility in scheduling City affiliated athletic activities and other City functions.

The District shall notify the City in advance of any additional events proposed for the District-owned Sports Fields and Facilities, which were not originally scheduled and conflict with a City or related use, as soon as practical. To the extent possible, such District events shall take priority over any other previously scheduled events.

The City shall notify the District of any additional events scheduled at City-owned Sports Fields and Facilities, not originally scheduled and that conflict with a District use, as soon as practical. To the extent possible, such City events shall take priority over any other previously scheduled events.

Quarterly, the City and District will meet to review revenues and expenditures related to the costs outlined in this Agreement for the preceding three months. The Item #1. Page 8
Meeting Date: 1/30/2024 / Packet Page #: 11
4 City shall assume responsibility for the preparation of the invoice. Should the review of revenues and expenditures result in a balance owed to the City, the District will use its best effort to cause the City to be paid within thirty (30) days of receipt of the City’s invoice.

The quarterly invoice will not include agreed upon capital improvement projects; those payment arrangements will be handled as agreed to in writing by both Parties on a project-by-project basis. All records related to invoicing will be available for review and audit respectively.

6. INSURANCE
Each Party shall procure and maintain general liability insurance at its sole expense to protect against loss from liability imposed by law for damages on account of bodily injury, including death therefrom, suffered or alleged to be suffered by any person or persons, and also to protect against loss from liability imposed by law for damages to any property. Such liability and property damage insurance shall be maintained in full force and effective throughout the term of the Agreement and any extension(s) thereof in an amount no less than three million dollars ($3,000,000) for liability and property.

Any deductibles or self-insured retentions must be declared.

Both Parties agree to exchange insurance documents annually.

7. COMMON FEE FOR SPORTS FIELDS AND FACILITY USE
City and District agree to develop and implement a common fee or set of fees that local non-profit sports leagues will be required to pay to help offset the ongoing maintenance costs, including water and electricity, associated with use of the Sports Fields and Facilities. The common fee will be established by the City and District based on a comparative analysis of field and facility costs in other nearby jurisdictions. This fee will be developed in accordance with all applicable rules and laws, including Proposition 218 and Proposition 26.

The City and District may consider individual agreements with local non-profit sports leagues, in lieu of the common fee, to facilitate mutually agreed improvements and ongoing maintenance to the Sports Fields and Facilities. Under such arrangements for locations pursuant to this Agreement, both the City and District will be parties to the agreement with the applicable non-profit sports league and/or entity using the Sports Fields and Facilities.

User fees for outside groups, not City-affiliated or a local non-profit sports league, for use of the Sports Fields and Facilities, will be determined by the City and District and be billed directly to the user group. The City and District agree to share the Sports Fields and Facilities at no additional charge to each Party unless otherwise noted in this Agreement.

Item #1. Page 9
Meeting Date: 1/30/2024 / Packet Page #: 12
5 8. INDEMNIFICATION AND HOLD HARMLESS
The City shall defend, indemnify, and hold the District, its officers, employees, and agents harmless from and against any and all liability, loss, expense, attorneys’ fees, or claims from injury or damages, arising out of the City’s performance of the terms set forth in this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result of the negligent or intentional acts or omissions of the City, its officers, agents, or employees (for the avoidance of doubt, the City’s performance under this Agreement shall specifically include the City’s use of any District-owned Sports Fields and Facilities).

The District shall defend, indemnify, and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense, attorneys’ fees, or claims from injury or damages, arising out of the District’s performance of the terms set forth in this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees, or claims for injury or damages are caused by or result of the negligent or intentional acts or omissions of the District, its officers, agents, or employees (for the avoidance of doubt, the District’s performance under this Agreement shall include the District’s use of any City-owned Sports Fields and Facilities).

9. POLICIES AND PROCEDURES
The City and District shall share information for the use of the Sports Fields and Facilities which shall include, without limitation, the following: (a) the names, phone numbers, and e-mails of persons authorized by each Party to resolve operational issues relating to this Agreement, (b) the establishment of records regarding this Agreement, and (c) the dedicated administrative and operational personnel to effectuate the terms of this Agreement. Each Party agrees that after use of a sports field or facility, the Party that used such facility will clean the facility.

10. DISPUTE RESOLUTION
In the event of a dispute between the City and District with respect of the interpretation, implementation, and operation of this Agreement, the District Superintendent or its designee and the City Manager or its designee shall meet to attempt to resolve the dispute. Disputes concerning this Agreement, including but not limited to the interpretation, implementation, and operation of this Agreement, which have not been resolved between the Parties, including disputes involving money and liability, shall be referred to a non-binding mediation in accordance with the following procedure:

To initiate the mediation process, the Parties shall prepare a list of mediators and attempt to agree on one of the mediators on the list. If the Members cannot reach agreement on one of the mediators on the list within ten (10) days, each shall nominate one mediator, and the two nominees shall jointly choose a mediator. The Item #1. Page 10
Meeting Date: 1/30/2024 / Packet Page #: 13
6 Parties shall meet with the mediator on at least three occasions within a thirty (30)- day period in an attempt to resolve the dispute. In the event the Parties are unable to resolve the dispute within thirty (30) days after the mediator is named, the process shall be deemed unsuccessful, subject to the ability of the Parties to extend the mediation period by mutual agreement. If the mediation is unsuccessful, then the Members may pursue arbitration in accordance with the rules of the American Arbitration Association.

11. PERIODIC REVIEW
This Agreement shall be in effect for an initial two (2) year period commencing upon the Effective Date (as defined above) (the “Initial Term”). Prior to the expiration of the Initial Term, representatives of the District and the City shall informally confer to review the terms of this Agreement and shall have the option to renew the Initial Term of this Agreement for an additional three (3) years. This Agreement is a living document; representatives of the District and City may establish procedures to administer this Agreement from time to time for proposed amendments to any part of this Agreement or its addenda.

Amendments must be approved by both governing bodies and once approved shall be implemented within one-hundred eighty (180) days of approval.

12. NOTICES
Notices required or permitted to be given by a Party hereunder shall be sufficiently given if made in writing and delivered either personally or by certified mail, postage prepaid, to the other Party at the following address or to such other address as may be designated from time to time in a written notice given pursuant hereto by the concerned Party. A notice may be sent via email so long as the notice is also given in the manner set forth above. The Parties’ notice addresses are as follows:

CITY DISTRICT
City of Glendora Glendora Unified School District
City Manager’s Office Superintendent
116 E. Foothill Blvd. 500 North Loraine Ave
Glendora, CA 91741 Glendora, CA 91741
Email: [email protected] Email:________________

13. MISCELLANEOUS
(a) SEVERABILITY
If any section, clause, or phrase of the Agreement or the application thereof to any Party or any other person or circumstance is for any reason held to be invalid by a final decision of a court of competent jurisdiction, it shall be deemed severable and the remainder of the Agreement or the application of such provisions to any other Party or through other persons or circumstances Item #1. Page 11
Meeting Date: 1/30/2024 / Packet Page #: 14
7 shall not be affected thereby.
(b) NON-ASSIGNABILITY OF PARTICIPATING INTERESTS
The rights and duties of any Party to this Agreement shall not be assignable or transferable to any other party.
(c) SECTION HEADINGS
The section headings herein are for the convenience of the Parties only and shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning, or intent of the provisions or language of this Agreement. (d) LAWS OF CALIFORNIA
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California.. (e) COOPERATION
The Parties hereby agree to cooperate with each other in carrying out the purposes and objectives of this Agreement.
(f) SUCCESSORS
The Agreement shall be binding upon and shall ensure to the benefit of the successors of the Parties hereto.
(g) AUTHORITY.

The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute and deliver this Agreement on behalf of said Party, and the entering into this Agreement does not violate any provision of any other agreement to which said Party is bound.
(h) COUNTERPARTS.

This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. Each of the Parties intend to be bound by the signatures on the telecopied, .pdf or other electronically delivered document, and are aware that the other Party will rely on the telecopied, .pdf or other electronically delivered signatures, and hereby wave any defenses to the enforcement of the terms of this Agreement based on the form of signature.

Item #1. Page 12
Meeting Date: 1/30/2024 / Packet Page #: 15
8 (i) ATTORNEYS’ FEES.

If either Party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding shall be entitled to reasonable attorneys’ fees incurred in such action or proceeding, in addition to any other relief which may be granted. Otherwise the Parties shall each be responsible for its own attorneys’ fees with respect to the terms of this Agreement. [REMAINDER OF PAGE IS INTENTIONALLY LEFT BLANK]
Item #1. Page 13
Meeting Date: 1/30/2024 / Packet Page #: 16
9 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
DISTRICT:

Glendora Unified School District
Dominic J. DiGrazia, Ed. D.

Superintendent
Janette Walczak
Assistant Superintendent of Business Services/Chief
Business Official
Item #1. Page 14
Meeting Date: 1/30/2024 / Packet Page #: 17
10 ATTACHMENT A – USE OF SPORTS FIELDS AND FACILITIES

1. This section is intended to include the use of fields and facilities at the following District and City sites:
a. Cullen Elementary School – sports fields
b. Glendora High School – tennis courts and Aquatics Center c. Goddard Middle School – sports fields, tennis courts, and gymnasium d. La Fetra Elementary School – sports fields
e. Sandburg Middle School – sports fields, gymnasium
f. Sellers Elementary School – sports fields
g. Stanton Elementary School – sports fields
h. Whitcomb High School – sports fields
i. Williams Educational Center – sports fields (will become available for use when a fence is installed to separate the main campus from the sports fields) j. Finkbiner Park – sports fields, bandshell, shade structure, and Scout Hut k. Pompei Park – sports fields
l. Teen Center – volleyball courts, basketball courts, meeting room

2. City would assume coordinating responsibility for the use of District sports fields and facilities included in this Agreement as it relates to the local non-profit sports leagues and City-affiliated athletic activities. The City will coordinate with the District on the availability of sports fields and facilities. District would retain coordinating responsibility for the Aquatics Center.

3. District-related activities and events will preempt all City-affiliated athletic activities and local non-profit sports leagues. The District will work with the City to schedule all other City-affiliated athletic activities and local non-profit sports leagues before any other agency, organization, or sports league.

4. The City will contribute to the maintenance costs of sports fields and facilities used to accommodate local non-profit sports leagues and City-affiliated athletic activities in a manner proportional to its use. Maintenance costs would mean landscaping, watering, lighting, and cleaning. City will install meters to track water use on all fields used by the local non-profit sports leagues and City-affiliated athletic activities. The District will install meters to track electricity use on all fields used by the local sports leagues.

To best understand the actual costs related to the maintenance of the sports fields, the City, as part of a two-year pilot program, will assume complete responsibility for the landscaping maintenance of all sports fields. In coordination with the District, the City will contract with a third party for this service and track all expenses. The City and District will meet on a quarterly basis to review these costs.

5. The District will be responsible for the maintenance and operation of the Aquatics Center.

The City will contribute to the maintenance of the Aquatics Center in a manner proportional to its use. Maintenance would mean those costs incurred for the operation of the facility while in use by the City. The City shall coordinate with the District for staffing, as Item #1. Page 15
Meeting Date: 1/30/2024 / Packet Page #: 18
11 necessary, during the time when the facility is used for City-sponsored activities and events.

6. Should any other facility or sports field be needed, the District and City will work cooperatively to schedule and facilitate its use based on availability, including any necessary support. Such requests will be considered on a case-by-case basis.

7. The north side of Sandburg Middle School and Goddard Middle School will become accessible to the public beginning at 4 p.m. on school days and act as a public park, unless otherwise used with priority by the District. These areas will remain closed to public access until such time and will remain open until dusk unless otherwise approved by the City and District.

8. The tennis courts at Goddard Middle School will be open for public use from dawn to dusk, unless otherwise used with priority by the District.

9. The tennis courts at Glendora High School will become accessible to the public at 5 p.m. on school days, unless otherwise used with priority by the District. These courts will remain closed to public access until 5 p.m. and will remain open until dusk unless approved by the City and District.

10.The City and District will meet quarterly to discuss operations and scheduling of facilities, and make any adjustments as necessary.

11.The City and District agree to develop and implement a standard agreement for the local non-profit sports leagues that includes a code of conduct and outlines the minimum level of responsibility each local sports league must adhere to.

Item #1. Page 16
Meeting Date: 1/30/2024 / Packet Page #: 19
12 ATTACHMENT B – SCHOOL RESOURCE OFFICER SERVICES AND GLENDORA

POLICE DEPARTMENT SUPPORT

1. The City agrees to provide the services of 1.6 full-time equivalent (FTE) sworn police officers to serve as the School Resource Officer (SRO) for the District. The allocation of staffing resources will be determined based on the operational needs of the Glendora Police Department subject to the review and approval of the Chief of Police.

2. The City shall supervise the activities of the SRO through the command structure of the Glendora Police Department (GPD).

3. District shall appoint a designated individual to interface with GPD regarding activities of the SRO and to interface with such officer in accordance with a joint operating protocol developed between GPD and the District. The designated individual will work with the SRO to create a mutually acceptable list of tasks, duties, and schedule for the SRO. The acceptable list of tasks, duties, schedule shall be approved by the Chief of Police for GPD. The District Superintendent and Chief of Police shall meet on a quarterly basis to adjust SRO activities as is needed.

4. At all times during the term of this Agreement, the SRO shall be an employee of the City, under the supervision and control of the City, not an employee or agent of the District, and the City shall assume responsibility for the activities of the SRO.

5. During the term of the Agreement, the District agrees to reimburse the City 50% of the actual cost incurred by the City in employing the SRO during an 10-month period each fiscal year. The District agrees to increase its reimbursement of actual costs to 75% over the next five years by five percent annually (2025: 55%; 2026: 60%; 2027: 65%; 2028: 70%; 2029: 75%). For the purpose of the Agreement, “actual cost” shall be defined as the SRO’s salary and benefits, including, but not limited to, health insurance, life insurance, dental insurance, vision insurance, pension, and the educational/special incentives.

6. The City shall, at its expense, provide the SRO with a vehicle and equipment necessary for performing the duties required of the SRO.

7. Services will normally be provided during the regular school year and during summer school sessions as needed. The SRO may be utilized for other duties, including but not limited to, daytime curfew enforcement, youth related crimes, outreach programs, enforcement, and other related duties when school is not in session or when the officer’s duties as SRO do not occupy the officer fully, based on the needs of the City.

8. If additional police services are needed to support any single District activity or event beyond normal SRO duties (i.e. Board meeting, football game, assembly), the District will submit a Request for Special Services to the GPD. In consultation with the District, the GPD will evaluate the request and determine the appropriate level of police services needed. The District will reimburse the City the actual cost of such request, as outlined in the Request for Special Police Services Application.

Item #1. Page 17
Meeting Date: 1/30/2024 / Packet Page #: 20
13 9. If the District wishes to increase the number of FTEs for the SRO Program, the District shall submit such a request in writing to the City. The City will evaluate the request and prepare a plan that details the estimated cost of the request for the District’s consideration. The District will be responsible for all costs associated with the officers and necessary equipment, both one-time and ongoing. Any request to increase the number of FTE for the SRO Program will require a minimum five-year commitment of ongoing financial support from the District.

10.Should the District desire to contract with a vendor for security services for any District related activity, the District will consult with the City ahead of selecting the vendor to ensure adequate security services are provided. review and assess the proposed security plan to ensure a mutually beneficial outcome.

Item #1. Page 18
Meeting Date: 1/30/2024 / Packet Page #: 21
14 ATTACHMENT C – CROSSING GUARD SERVICES

1. The City, through the Glendora Police Department, will administer the crossing guard program and contract with a qualified service provider for this service.

2. The City and District will meet annually to review the crossing guard program, to evaluate and discuss any potential changes to the program. Crossing guard services will be provided during a morning shift and an afternoon shift of each school day, with start and stop times determined by City and District staff.

3. There are currently 13 crossing guard locations serving the District. These include the following:
a. Live Oak / Leadora
b. Live Oak / Whitcomb
c. Sierra Madre / Live Oak
d. Sierra Madre / Northridge
e. Bennett / Grand
f. Bennett / Trayer (during construction)
g. Grand / Foothill
h. Bennett / Barranca
i. Bennett / East of Barranca
j. Sierra Madre / Lorraine
k. Leadora / Lorraine
l. Mauna Loa / Vecino
m. Amelia / Route 66

4. The City and District will equally share the total cost of the crossing guard program for crossing guard locations within the District.

Item #1. Page 19
Meeting Date: 1/30/2024 / Packet Page #: 22
15 ATTACHMENT D – LIBRARY SERVICES

1. The City will provide the District with certain professional services related to the operation of the District’s school library services, as set forth below.

2. The services to be performed by the City involve strictly advising District Administration on the selection and ordering of library books, general consulting regarding school library services and activities, and participating with the District Library Technician meetings, not to exceed four during the fiscal year.

3. The City-assigned personnel for this Agreement shall have no direct or indirect supervisorial authority or responsibility relating to any District employees, officers, agents or volunteers.

4. All City personnel providing any of the services shall be selected at the discretion of the City and supervised by the Library Director.

5. City personnel providing the services under this Agreement shall at all times be under the City's exclusive direction and control.

6. The District shall pay the City by the hour for services provided based on the fully burdened compensation rate for a Senior Librarian. The actual hourly rate can be adjusted by the City at any time based on actual increases to the fully burdened compensation rate. The total not to exceed amount is three hours per quarter, unless there is prior written authorization from the Superintendent of the District to the Library Director. The Library Director may decline a proposed increase in hours based on staffing availability.

Item #1. Page 20
Meeting Date: 1/30/2024 / Packet Page #: 23
City of Glendora & Glendora Unified School District
Master Joint Use Agreement
Joint City Council – Board of Education Meeting
January 30, 2024 CityOfGlendora.org
Item #1. Page 21
Meeting Date: 1/30/2024 / Packet Page #: 24

AGREEMENTS OVER THE YEARS
• Joint Use of Sports Fields and Facilities
• Library
– Facility
– Professional Services
• School Resource Officer Program
• Crossing Guard Program
2 Item #1. Page 22
Meeting Date: 1/30/2024 / Packet Page #: 25

JOINT USE OF SPORTS FIELDS AND FACILITIES
• 1962 Agreement
– “for the purpose of sponsoring and promoting community recreation programs and activities.”
– Broad agreement facilitating access to GUSD school buildings, grounds, playfields, and swimming pool
– City granted authority to develop and improve areas, with GUSD approval – City could charge admissions or user fees
3 Item #1. Page 23
Meeting Date: 1/30/2024 / Packet Page #: 26

JOINT USE OF SPORTS FIELDS AND FACILITIES
• Aquatics Center – 2001
– City contributed $500,000 to the project
– Pool to be available 14.5 hours per day (7 a.m. to 9:30 p.m.) – City entitled to no less than 1,760 hours of use of the facility – City to reimburse GUSD a proportionate amount of the normal and ongoing costs of operation of the pool
– Proportional costs for capital improvements
– Term of the agreement is for the life of the facility 4 Item #1. Page 24
Meeting Date: 1/30/2024 / Packet Page #: 27

JOINT USE OF SPORTS FIELDS AND FACILITIES
• Multi-Purpose Events Center – 2001
– Intended to support GUSD’s educational purposes, and youth and community groups
– Term: 40 years; automatic 5-year renewals thereafter
– GUSD schedules all use of the facility
– Center to be available to the community no less than 20 hours per week – Center use costs borne by the sponsoring group
5 Item #1. Page 25
Meeting Date: 1/30/2024 / Packet Page #: 28

JOINT USE OF SPORTS FIELDS AND FACILITIES
• Joint Use Agreement – 2013
– Comprehensive attempt to update and combine previous agreements • Combined Multi-Purpose Events Center, Aquatics Center, and Schools (fields/facilities), Tennis Courts (GHS) and Crowther Teen Center – Outlined specific maintenance provisions for certain fields/facilities • George Manooshinan Park
• Sandburg Middle School Park
6 Item #1. Page 26
Meeting Date: 1/30/2024 / Packet Page #: 29

JOINT USE OF SPORTS FIELDS AND FACILITIES
• American Little League (ALL) – 2013
– Agreement between the City and ALL
– Authorized non-exclusive use for a period of 5 years (option for renewals) – Outlined specific responsibilities for ALL:
• Installation, maintenance and repair of all fencing
• Field maintenance (weeding, cleaning, planting/maintaining/mowing turf) • Field watering
• General maintenance
• Lining and marking of field
– Ensured public access to field when not in use by ALL – Agreement not renewed in 2018
7 Item #1. Page 27
Meeting Date: 1/30/2024 / Packet Page #: 30

LIBRARY
• Glendora Library Authority (1970)
– Scope:
• Joint venture to construct a public library to provide necessary library services • GLA given authority to acquire sites and to acquire, construct, maintain, operate and lease public library buildings and related facilities
• GLA governed by the Glendora Library Commission (five members) – Outcome:
• City entered a ground lease with the GLA
• GLA issued Revenue Bonds totaling $950,000 (principal amount) • GLA entered a sublease with the City, for which the City paid rent to the GLA – Term:
• July 7, 1970 – July 7, 2020, or until all revenue bonds are paid off (whichever date is earlier) 8 Item #1. Page 28
Meeting Date: 1/30/2024 / Packet Page #: 31

LIBRARY
• Professional Library Services (2019)
– Scope:
• Advise GUSD on the selection and ordering of library books • Consult regarding school library services and activities • Participate in library technician meetings
– Term:
• July 1, 2019, and will continue thereafter from year to year unless terminated by one of the parties
– Cost:
• Based on the fully burdened compensation rate for a Senior Librarian, not to exceed 3 hours per quarter (unless adjusted)
9 Item #1. Page 29
Meeting Date: 1/30/2024 / Packet Page #: 32

SCHOOL RESOURCE OFFICER PROGRAM
• Agreement entered in 2006
– City agreed to provide the services of one sworn officer to serve as an SRO • 1.5 FTE have been allocated
– Scope:
• On campus all days GHS is in session
• Other related responsibilities include daytime curfew enforcement, youth-related crimes, outreach programs, football games, Board Meetings – GUSD responsible for 50% of the actual cost incurred by the City during an 11-month period each year
10 Item #1. Page 30
Meeting Date: 1/30/2024 / Packet Page #: 33

CROSSING GUARD PROGRAM
• Pre-2011
– Staffed by 15 part-time crossing guards; supplemented by police cadets, police auxiliaries, and community service officers as needed
– Hired, trained, and supervised by the GPD Traffic Bureau – 16 total locations, 14 of which were for GUSD
– Cost (per year)
• Total annual cost: $147,806.70 (2011)
– School Districts reimbursed the City approximately $29,362.50 • Funding for 7 locations was split between the City and GUSD • Funding for 8 locations was covered by the City
• Funding for 1 location was covered by Charter Oak
11 Item #1. Page 31
Meeting Date: 1/30/2024 / Packet Page #: 34

CROSSING GUARD PROGRAM
• 2011 (All City Management Services)
– Term: August 2, 2011 – June 30, 2015
• Four-year extension: June 30, 2015 – June 30, 2019
– 14 total locations
• GUSD: 12
• Charter Oak: 2
– Cost (per year)
• City: $109,380.38
• School Districts Split: $25,864.87
12 Item #1. Page 32
Meeting Date: 1/30/2024 / Packet Page #: 35

CROSSING GUARD PROGRAM
• 2019 (All City Management Services)
– Term: July 1, 2019 – June 30, 2020
• Up to four additional one-year extensions available
– 14 total locations
• GUSD: 12
• Charter Oak: 2
– Cost (per year)
• Total Not to Exceed Cost: $222,804.80
• Fiscal Year 2021/22 Actual Cost: $200,065.60
13 Item #1. Page 33
Meeting Date: 1/30/2024 / Packet Page #: 36

MASTER JOINT USE AGREEMENT
• Based on the Framework presented in November 2022
– Supersedes and replaces all other agreements
– Streamlines and clarifies
• Topic Areas
– Sports Fields/Facilities
– School Resource Officers/GPD Support
– Crossing Guards
– Library
14 Item #1. Page 34
Meeting Date: 1/30/2024 / Packet Page #: 37

MASTER JOINT USE AGREEMENT
• General Provisions
– Capital Projects: City and District to work collaboratively – Priority of Use: District, then City
– Governance
– Common Fee for Sports Field and Facility Use
– Indemnification : Time of Use
15 Item #1. Page 35
Meeting Date: 1/30/2024 / Packet Page #: 38

MASTER JOINT USE AGREEMENT
• Sports Fields and Facilities
– Coordinating Responsibility (City)
– Maintenance
• City will contribute to maintenance costs in a manner proportional to its use • Water meter installation
• Electric meter installation
• Two-Year Pilot Program: City will assume landscape maintenance responsibility 16 Item #1. Page 36
Meeting Date: 1/30/2024 / Packet Page #: 39

MASTER JOINT USE AGREEMENT
• School Resource Officer Program
– 1.6 full-time equivalent sworn police officers
– District to reimburse City 50% of the actual cost
• Reimbursement will increase to 75% over the next five years – Additional Police Services
– Increase in SRO Program services
• District responsible for all costs (one-time and ongoing) • Minimum five-year commitment
17 Item #1. Page 37
Meeting Date: 1/30/2024 / Packet Page #: 40

MASTER JOINT USE AGREEMENT
• Crossing Guard Program
– Service provided at 13 locations
– Program costs shared equally
18 Item #1. Page 38
Meeting Date: 1/30/2024 / Packet Page #: 41

MASTER JOINT USE AGREEMENT
• Library Services
– Provision of professional library services
– District to reimburse the City by the hour (not to exceed three hours per quarter)
19 Item #1. Page 39
Meeting Date: 1/30/2024 / Packet Page #: 42

MASTER JOINT USE AGREEMENT
• What’s Next?
– Staff to work on implementation of the common fee
• Comparative analysis of fees in surrounding jurisdictions • Engage local sports leagues
• Will require subsequent approval by City and District – Quarterly meetings between City and District
• Status Updates
20 Item #1. Page 40
Meeting Date: 1/30/2024 / Packet Page #: 43

RECOMMENDATIONS
That the City Council and Board of Education:

1. Approve the Master Joint Use Agreement between the City and Glendora Unified School District;

2. Authorize the City Manager and Superintendent to execute the Master Joint Use Agreement including making minor non -substantive changes; and

3. Direct staff to work to implement the Master Joint Use Agreement effective July 1, 2024.
21 Item #1. Page 41
Meeting Date: 1/30/2024 / Packet Page #: 44