CALL TO ORDER
The Special Joint meeting of the City Council and Glendora Unified School District was called to order at 5:00 PM, with Mayor Thompson calling the City Council meeting to order and President Clifford calling the Glendora Unified School District Board of Education meeting.
ROLL CALL
Council Members Present: Michael Allawos, Gary Boyer, Karen K. Davis, Mayor Pro Tem David Fredendall and Mayor Mendell Thompson
School Board Members Present: Paul Lopez, Robin Merkley, Elizabeth Reuter, Vice-President Monica Garcia and President Gary Clifford
City Staff Present: City Manager Adam Raymond, City Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Police Chief Matt Egan, Public Works Director William Wittkopf, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Library Director Janet Stone, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Deputy City Clerk/Records Manager Roxanne Breceda, and City Clerk/Communications Director Kathleen Sessman
School District Staff Present: Superintendent Dr. Dominic DiGrazia, Assistant Superintendent of Business Services Janette Walczak, Assistant Superintendent of Educational Services Dr. Jennifer Price, Assistant Superintendent of Human Resources Eric Osborne, and Executive Assistant to the Superintendent Tracy Cornelius
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Allawos.
PUBLIC COMMENT
Public Comments and/or correspondence was received from the following: Gene Lopez and Steve Slakey.
UNFINISHED BUSINESS
1. Consideration of a Master Joint Use Agreements between the City and Glendora Unified School District
RECOMMENDATION: 1. Approve the Master Joint Use Agreement between the City and Glendora Unified School District; 2. Authorize the City Manager and Superintendent to City of Glendora Minutes
Special Joint Meeting
Tuesday, January 30, 2024
Bidwell Forum, 140 S. Glendora Avenue
Virtually via Zoom ID 9329247224
Minutes Tuesday, January 30, 2024 Page 2 of 3
City Council Meeting City Council and
Glendora Unified School District Board of Education
execute the Master Joint Use Agreement including making minor non-substantive changes; and
3. Direct staff to work to implement the Master Joint Use Agreement effective July 1, 2024.
Staff report and PowerPoint was presented. Assistant City Manager Lopez provided a history and background of several previous joint agreements between the district and city and confirmed that the proposed master joint agreement would consolidate and supersede all past agreements.
City Council and Board of Education discussions included capital project and maintenance; timeline associated with aquatic/pool project; crossing guard locations; on call and emergency contacts for sports fields; timeline for installation of water meters; fiscal impact of agreement; Louie Pompei ReOpening and the new turf fields; vision moving forward; conditions of fields; space and field usage; fiscal responsibilities; joint partnership; roles and responsibilities of City, School District and Sports Leagues; community usage; fencing and gating; need for clear delineation between sports fields and playground areas; William School challenges, accessibility and usage; student usage of Glendora Library; resource officer hours and coverage; field usage; importance of leveraging resources; outreach effort to sports leagues to date and moving forward and an request for an administrative amendment to the Joint Use Agreement terms was requested.
At the close of discussion, a motion and second was requested by Mayor Thompson from City Council and by President Clifford from School Board for the following actions:
1. Approved the Master Joint Use Agreement between the City and Glendora Unified School District, incorporating requested administrative amendment to the term of the agreement;
2. Authorized the City Manager and Superintendent to execute the Master Joint Use Agreement including making minor non-substantive changes; and
3. Directed staff to work to implement the Master Joint Use Agreement effective July 1, 2024.
A City Council motion was made by Michael Allawos, seconded by Karen K. Davis to approve requested actions.
An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: (None); ABSTAIN: (None).
A School Board motion was made by Robin Merkley, seconded by Monica Garcia to approve requested actions.
An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: (None); ABSTAIN: (None).
ADJOURNMENT
Closing comments were given by City Manager Raymond, Superintendent Dr. Dominic DiGrazia, Mayor Thompson and President Clifford.
Special Joint meeting of the City Council and Glendora Unified School District was adjourned at 6:18 PM, with Mayor Thompson adjourned the City Council meeting and President Clifford adjourned the Glendora Unified School District Board of Education meeting.
Minutes Tuesday, January 30, 2024 Page 3 of 3
City Council Meeting City Council and
Glendora Unified School District Board of Education
Kathleen R. Sessman, MMC
City Clerk/Communication Director
City of Glendora
[email protected]
Dominic J. DiGrazia, Ed.D.
Secretary, Board of Education,
Glendora Unified School District
[email protected]
Minutes were affirmed on February 13, 2024 by the City Council of the City of Glendora and on February 12, 2024 by the Glendora Unified School District Board of Education.