Cities Index.
Agenda packet, first session

Glendora City Council
February 13, 2024

Document
Agenda packet, first session
Meeting
February 13, 2024
Body
Glendora City Council
Original file
45.0 MB
Text extracted from the city's file for reading and search. Open the original on meetings.ci.glendora.ca.us. That file is the official record.

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 13, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.

Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.

MAYOR/CHAIR
Mendell Thompson, District 5

MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2

COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.

Meeting Date: 2/13/2024 / Packet Page #: 1

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, FEBRUARY 13, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.

NOTICE IS FURTHER GIVEN that to participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held pursuant to Government Code §54956.8, enable the City Council of the City of Glendora, property owner, to receive information form negotiator(s) Adam Raymond, Danny Aleshire, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding certain real properties APN 8655- 007-900, APN 8655-007-901, APN 8655-007-902 and APN 8655-021-900. The City’s real property negotiator will seek direction from the City Council regarding the disposition of the property.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

2. Public Comments received
Meeting Date: 2/13/2024 / Packet Page #: 2

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS

3. 2023 - 2025 Strategic Plan January 2024 Update

PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

4. Conduct a Public Hearing to Consider a Resolution amending the City of Glendora Master Schedule of Fees for a Community Art Program
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL AMENDING THE CITY OF GLENDORA MASTER FEE

SCHEDULE TO INCLUDE COMMUNITY ART PROGRAM REQUIREMENT
ALLOCATION AND IN-LIEU FEE CONTRIBUTION.”

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

5. Affirm Minutes from December 12, 2023 Regular City Council Meeting and January 30, 2024 Special Joint City Council and Glendora Unified School District Meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm Minutes as presented.

6. Second Reading and Adoption of Ordinance 2083 Amending Glendora Municipal Code (GMC) to Establish a Community Art Program (File No. PLN23-0006) CITY RECOMMENDATION: Waive full reading, read by title only and adopt on second reading Ordinance No. 2083 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN SECTIONS OF TITLE 19 (BUILDING AND CONSTRUCTION) AND TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL CODE TO IMPLEMENT A

COMMUNITY ART PROGRAM WHICH INCLUDES A PUBLIC ART ALLOCATION REQUIREMENT.”

7. Conduct 2024 Annual Review of City Council Appointments to various Regional Organizations as City Representatives/Delegates
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION

OF THE CITY COUNCIL APPOINTING DELEGATES AND ALTERNATES TO VARIOUS

REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2023-2024 AND RESCIND RESOLUTION CC 2023-02.” Meeting Date: 2/13/2024 / Packet Page #: 3

8. Approve Agreement for New Equipment and Installation Services to Upgrade Audio/Visual Capabilities in the Council Chamber - $125,756.67
CITY RECOMMENDATION: 1. Authorize the purchase of new equipment and installation and configuration services related to upgrades to the audio/visual & broadcast system in the Council Chamber in the amount of $125,756.67 from Western Audio Visual and Security; 2. Authorize the City Manager to execute the Contract Services Agreement; and 3. Approve a supplemental appropriation in the amount of $75,000 from Fund 223 Public, Education & Government Access Fund.

NEW BUSINESS

9. Award the Contract to Convergent Technologies for City Facilities Security Assessment and Installation in the Amount of $744,803
CITY RECOMMENDATION: 1. Award the contract to Convergint Technologies for Phase 1 of the City Facilities Security Assessment and Installation in the amount of $744,803; 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes; and 3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: February 6, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 2/13/2024 / Packet Page #: 4

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 13, 2024
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): CITYWIDE
SUBJECT: CONDUCT A PUBLIC HEARING TO CONSIDER A RESOLUTION AMENDING THE CITY

OF GLENDORA MASTER SCHEDULE OF FEES FOR A COMMUNITY ART PROGRAM

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL AMENDING

THE CITY OF GLENDORA MASTER FEE SCHEDULE TO INCLUDE COMMUNITY ART PROGRAM REQUIREMENT ALLOCATION AND IN-LIEU FEE CONTRIBUTION.”

STRATEGIC FOCUS AREAS
 Goal 1: Implement Strategic Economic Development (ISED)

EXECUTIVE SUMMARY
On January 9, 2024, the City Council adopted Ordinance 2083 amending the Glendora Municipal Code (GMC) to address the strategic plan goal of developing and implementing a comprehensive public art policy. This new policy will enhance the physical appearance of the community by facilitating and promoting opportunities to provide for cultural enrichment. The new policy includes standards/guidelines, art requirements for new development (and in-lieu fee), and establishment of a community art fund.

The City’s current Master Schedule of Fees does not include fees, rates, and charges related to the Glendora Community Art Program and a resolution has been prepared to include art requirement allocations and in-lieu contribution.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On May 25, 2022, the City Council requested a report on Glendora’s policies and practices regarding public art. Council Member Thompson made the request, seconded by Council Member Allawos.

On July 12, 2022, Community Development Director Kugel presented a report on public art and early research into the topic as it relates to Glendora. City Council directed staff to further review existing codes and research policy ideas to regulate as well as promote art in the community.

On March 9, 2023, the City Council held a Special Meeting to outline the 2023-2025 Strategic Plan Objectives/Tasks which included Goal 1: Implement Strategic Economic Development and its Objective 7:

Develop and Implement a Comprehensive Public Art Policy – Tasks: 1) Survey of surrounding city public art programs; 2) Complete summary of Glendora’s public art policies; and 3) Based on Council feedback, finalize recommendations for a comprehensive public art plan.

On March 28, 2023, the City staff presented a report to the City Council regarding current/policies and research on regulations and promotion of public art. Council directed staff to draft an ordinance and/or policies relating to establishment of a public art program. Council direction specified a program to include standards/guidelines, art requirement for new developments (and in-lieu fee), establishment of an art fund, and a local artist directory.

Item #4. Page 1
Meeting Date: 2/13/2024 / Packet Page #: 5
Staff Report Page 2 of 3
On December 5, 2023, the Planning Commission held a public hearing on the proposed Community Art Program and in-lieu fee. Pursuant to the public hearing, the Planning Commission recommended that the City Council adopt the Ordinance, Resolution, and CEQA Exemption on a vote of 2 (in favor), 1 (opposed), and 2 (absent).

On January 9, 2024. the City Council held a public hearing and approved first reading of the ordinance (Ordinance 2083) to amend the GMC to establish a Glendora Community Art Program on a vote of 5-0.

On January 18, 2024, and January 25, 2024, a notice of public hearing was published in the San Gabriel Valley Examiner for the Public Hearing (February 13, 2024) before the City Council to consider the proposed Resolution regarding amending the City’s Master Fee Schedule to establish fees, rates, and charges related to the Glendora Community Art Program. The notice of public hearing is included as Attachment B.

DISCUSSION
Based on City Council direction and research, staff prepared ordinance (2083) and draft resolution to meet the City Council’s goal and direction for an art policy and in-lieu fee. Ordinance 2083 updates existing code and adopts an art program with an intent to enhance the aesthetic and cultural quality throughout the community and provide opportunities for public exposure to the visual arts, acknowledge our local artistic community, and inspire pride, identity, and a sense of place among the residents of the community.

Ordinance
The adopted ordinance established a public art policy for the City by adding a new chapter (21.03.150) to the GMC titled “Community Art Program” (CAP). Highlights of the adopted ordinance include:
 Applies to commercial and industrial development or residential projects of eleven (11) dwelling units or more, with a total building permit valuation of $375,000.00 or more. Applicability also includes exterior modifications, alterations and additions, all remodeling of existing residential buildings of eleven (11) or more units, and all remodeling of existing commercial and industrial.  Applicable projects would be required to install approved artwork in conjunction with their project (encouraged), pay an in-lieu contribution equal to a minimum percentage of the total building valuation on site; or on rare occasion donate artwork (for City Council consideration and not encouraged).
 The fees, rates and charges for the Glendora Public Art Program shall be established pursuant to resolution by the City Council.
 A “Community Art Program Fund” would be established to hold the contributions paid through the in-lieu of artwork installation. This fund may also be used as a depository for endowments, bequests, grants, or donations. The contributions deposited in the fund would be designated to carry out intent and purposes contained in the new CAP and include acquisition, commission, installation of artwork in public places, maintenance, support of art education, performing arts, art events, and create temporary or community-based art such as utility box paintings, street light banners, wall murals, sidewalk poetry, and administration.  Developments exempt from the CAP requirements would be those that involve repair to existing buildings, residential projects of 10 or less units, rehabilitation or renovation work because of a natural disaster, nonprofit organization facilities, development containing a minimum of twenty-five percent (25%) affordable housing units for very low, low, or moderate-income households, projects dedicated to performing art spaces, and all public work and governmental agency projects.

Item #4. Page 2
Meeting Date: 2/13/2024 / Packet Page #: 6
Staff Report Page 3 of 3
Resolution
The prepared draft resolution is included as Attachment A. This is the formal action to amend the Master Fee Schedule to include Community Art Program (CAP) requirement allocation and art in-lieu fee contribution. As drafted the value of the placed and installed approved art or in-lieu fee amount shall be equal to a percent of the total proposed development’s building permit valuation (BPV), as described below:
 1.00% of BPV - For all commercial / industrial & mixed use with residential as ancillary component (with BPV of $375,000+)
 0.50% of BPV – For all new residential development of eleven (11) or more units/houses and new mixed use with residential as primary component.

The valuation would be based on the total project building construction costs, excluding land value.

Therefore, a project with a $1,000,000 valuation would require artwork or an in-lieu fee equal to an amount of $10,000 (if commercial) or $5,000 (if residential).

For additional reference a data table is included as Attachment C that shows all development projects (residential over 11 units and commercial) that were issued building permits between January 2022 and January 2024, and which had a Building Permit Valuation (BPV) over $375,000 (threshold establish by ordinance); and what the CAP allocation requirement would have been if it had been in place (utilizing a BPV requirement of 0.50% for residential project over 11 units and 1.00% for commercial project).

FISCAL IMPACT
The Ordinance and Resolution directs creation of a new fund (“Community Arts Program” - CAP) and project in-lieu fee contribution. While the fund will primarily be funded by in-lieu fees the City Council may consider encouraging and promoting the arts with other City funds.

ENVIRONMENTAL DETERMINATION
The City Council finds that the proposed Community Art Program and its related amendments to the Glendora Municipal Code and adoption of art requirement in-lieu fee are exempt from the California Environmental Quality Act (CEQA) under provisions of the CEQA Guidelines pursuant to: (i) §15061(b)(3) because there is no possibility that it may have a significant effect upon the environment; and (ii) §15378, as the Ordinance/Resolution is not a project under CEQA because it will not cause direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment, because it does not authorize any specific activity. A CEQA Notice of Exemption (NOE) was prepared for the Ordinance.

Prepared By Mark Carnahan, City Planner
Concurs With Kurt Norwood, Planning Commission
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution Draft Amending Fee Schedule – Community Art Program In-lieu fee B. Notice of Public Hearing
C. CAP Requirement Examples – Glendora Projects
D. Presentation Slides – Resolution (Art)
E. Ordinance 2083 Draft
F. CEQA NOE
Item #4. Page 3
Meeting Date: 2/13/2024 / Packet Page #: 7
RESOLUTION CC 2024-____

A RESOLUTION OF THE CITY COUNCIL AMENDING THE CITY OF
GLENDORA’S MASTER FEE SCHEDULE TO INCLUDE COMMUNITY

ART PROGRAM REQUIREMENT ALLOCATION AND ART IN-LIEU

FEE CONTRIBUTION

THE CITY COUNCIL
City of Glendora, California
WHEREAS, on March 9, 2023, the City Council held a Special Meeting to outline the 2023-2026 Strategic Plan Objectives/Tasks, which included Goal 1: Implement Strategic Economic Development and its Objective 7: Develop and Implement a Comprehensive Public Art Policy – Tasks: 1) Survey of surrounding city public art programs; 2) Complete summary of Glendora’s public art policies; and 3) Based on Council feedback, finalize recommendations for a comprehensive public art plan; and
WHEREAS, on March 28, 2023, City staff presented a report to the City Council regarding continued discussion regarding current/policies and research on regulations and promotion of public art. The Council directed staff to draft an ordinance and/or policies relating to the establishment of a public art program, specifically standards/guidelines, an art requirement for new developments (and in-lieu fee), establishment of an art fund, and a local artist directory; and WHEREAS, pursuant to Ordinance 2083, the City has established a Community Art Program (Program) for the development of cultural and artistic assets within the City, including artwork and performing arts which will enhance the quality of life in the community. The Community Art Program provides for a process for the contribution of in-lieu fees to satisfy the requirements under the Community Art Program and the requirements of Ordinance 2083. As such, the City Council makes the following findings in connection with the adoption of the Community Art Program and the associated in-lieu fees:

A. The purpose of the Program is to promote the purchase and development of public artwork within the City of Glendora. All in-lieu fees collected pursuant to the Program shall be used to purchase and develop public artwork / cultural amenities and to support art education, performing arts, and art events (among other things) within the City of Glendora. The Program is proposed because (1) artwork will enhance the real property values within the City generally, including the development projects to which the Program will apply, and (2) artwork will enhance the aesthetic values of the City as a whole, make the City an attractive place to live and visit, thereby making the city more economically vital
B. There is a reasonable relationship between the in-lieu fees provided by the Program and the development projects upon which the in-lieu fees apply since they are equal to the dollar amount/valuation of the artwork required to be installed or provided by the development projects subject to the Program, based on the value of a project’s building permit valuation, as set forth in the Program.

C. Furthermore, there is a reasonable relationship between the need for cultural Item #4. Page 4
Meeting Date: 2/13/2024 / Packet Page #: 8
Resolution CC YYYY-_____ Page 2 of 4
amenities such as art and the development projects to which the Program will apply because the development of real property generally necessitates that additional costs be incurred, and amenities be provided for harmonious and aesthetically pleasing environments created by the development project.

D. Several cities within the surrounding region have adopted public art policies and ordinances with varying but similar thresholds and requirements proposed by the Program. Glendora’s Community Art Program will be applicable to commercial and industrial development or residential projects of 11 dwelling units or more, with a total building permit valuation of $375,000.00 or more. All applicable development, shall be required to acquire, place, and install approved artwork, subject to the guidelines established under Ordinance 2083, concurrently with the completion of the project. However, applicable projects can either provide public art that is equal to, or more than the dollar value amount required, or in-lieu of installation instead provide an equal fee payment into an art fund established by the City (prior to building permit issuance).

WHEREAS, the California Government Code requires that fees for services not exceed the estimated cost of providing the service for which the fee is levied and that no fee or services charge or increase in an existing fee, fine or charge to which the fee, fine or service change be levied without the opportunity for the public to make oral or written comment at a regularly scheduled meeting of the City Council; and
WHEREAS, the City Council has, from time to time adopted and amended its fee schedule and now wishes to establish an in-lieu fee for applicable projects subject the Community Art Program; and
WHEREAS, the Planning Commission held a public hearing on December 5, 2023, after due notice was given as required by law, and recommended the adoption of a Community Art Program in-lieu fee; and
WHEREAS, the City Council held a public hearing on January 9, 2024, after due notice was given as required by law, at which time oral and documentary evidence was introduced along with the recommendation of the Planning Commission to provide an opportunity for comments from the public on the matter of the Community Art Program and its associated in-lieu fees; and WHEREAS, the Glendora Municipal Code permits the City Council to establish fees, fines and charges by resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City’s Master Schedule of Fees for Service, Planning and Public Works Section, shall add the following:

Item #4. Page 5
Meeting Date: 2/13/2024 / Packet Page #: 9
Resolution CC YYYY-_____ Page 3 of 4
Community Art Program (CAP)
Item Service Proposed Fee
P-67 CAP - Requirement Contribution
to In-Lieu Community Art Fund

1.0% of BPV (building permit valuation) -
All commercial / industrial & mixed use
with residential as ancillary component
(with BPV of $375,000+).

0.50% of BPV -
New residential of 11 or more units/houses
and new mixed use with residential as
primary component.

SECTION 2. The fees, fines and charges set pursuant to this Resolution shall be automatically increased to include any fees mandated by the Federal, State or County regulations.

SECTION 3. This Resolution shall take effect immediately upon its adoption.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter the same in the Book of Original Resolutions.

SECTION 5. The City Clerk is hereby directed to forward a copy of this Resolution to the Glendora Finance Director for inclusion in the Master Fee Schedule.

APPROVED and PASSED this ___ day of ________, 2024.

City Council of Glendora, CA
BY:

MENDELL L. THOMPSON
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney
Item #4. Page 6
Meeting Date: 2/13/2024 / Packet Page #: 10
Resolution CC YYYY-_____ Page 4 of 4

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of ______, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #4. Page 7
Meeting Date: 2/13/2024 / Packet Page #: 11

NOTICE OF PUBLIC HEARING

CITY COUNCIL
YOU MAY BE AFFECTED BY THE FOLLOWING:
_____________________________________________
NOTICE IS HEREBY GIVEN that the City Council of the City of Glendora will hold a public hearing in the City Council Chambers of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, February 13, 2024 at 7:00 p.m. to receive and consider all evidence and reports relative to a resolution amending the City of Glendora Master Fee Schedule of fees and charges for City Services related to the addition of a Community Art Fund fee contribution in-lieu of placement of artwork for applicable development projects.

All interested parties are invited to attend said hearing and express their views on this matter.

Should you be unable to attend the public hearing, your testimony must be made in writing and delivered prior to the scheduled hearing date as follows: City Clerk Department, 116 E. Foothill Blvd, Glendora, CA, 91741, [email protected].

Further information on this item will be posted to the city’s website at CityofGlendora.org/citymeetings and will be on file for public inspection and copying for the cost of duplication, at the office of the City Clerk, 116 E. Foothill Blvd, Glendora, CA, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, exclusive of holidays, within those hours for agenda posting and public inspection as required by the Ralph M. Brown Act, California Government Code 54950 et seq. as applicable to this meeting.

If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Published: January 18, 2024 (San Gabriel Valley Examiner) January 25, 2024 (San Gabriel Valley Examiner)

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, hereby certify that I posted a copy of this Notice on the bulletin board outside the City Hall Council Chamber, 116 E. Foothill Boulevard at 2:00 p.m. on (January 18, 2024).

Kathleen R. Sessman, MMC
City Clerk/Communications Director
Item #4. Page 8
Meeting Date: 2/13/2024 / Packet Page #: 12

COMMUNITY ART PROGRAM (CAP) - REQUIREMENT EXAMPLES
GLENDORA PROJECTS (JANUARY 2022 – JANUARY 2024)
For comparison reference
If CAP had been in place, as not actually applied at permit issuances .05% Residential BPV >375k (11 or more Units)
Project Name Address Description BPV CAP .05% >375k
Brandywine Homes Route 66 & Wonder Ln. 16 New SFR Units $ 4,428,488.99 $ 22,142.44 Residential - Total: $ 22,142.44
1% Commercial BPV >375k
Project Name Address Description BPV CAP 1% >375k
Wendy's 706 W Route 66 New Construction $ 439,736.44 $ 4,397.36 Car Wash 1308 S Lone Hill Ave. New Construction $ 811,760.12 $ 8,117.60 Easterseals 1223 E Route 66 Tenant Improvement $ 636,948.80 $ 6,369.49 Walmart 1950 Auto Centre Dr. Tenant Improvement $ 1,500,000.00 $ 15,000.00 Oasis Medical 2035 E Financial Way Tenant Improvement $ 1,500,000.00 $ 15,000.00 Hyundai Dealership 1253 S Lone Hill Ave. Tenant Improvement $ 2,096,203.05 $ 20,962.03 Victoria's Secret 1331 E Gladstone St. Tenant Improvement $ 385,000.00 $ 3,850.00 Bob's Furniture 1405 E Gladstone St. Tenant Improvement $ 700,000.00 $ 7,000.00 Dental Office 310&312 W Foothill Blvd. Tenant Improvement $ 550,000.00 $ 5,500.00 Dental Office 1435 E Route 66 Tenant Improvement $ 530,000.00 $ 5,300.00 Commercial - Total: $ 91,496.48 (2yrs)
Item #4. Page 9
Meeting Date: 2/13/2024 / Packet Page #: 13
Community Art Program (CAP)
Amending the Master Fee Schedule
Community Development Department
City Council
February 13, 2024
Mark Carnahan, City Planner CityOfGlendora.org
Item #4. Page 10
Meeting Date: 2/13/2024 / Packet Page #: 14

BACKGROUND
• On May 25, 2022, the City Council requested a report on Glendora’s policies and practices regarding public art. • On July 12, 2022, Staff presented a report on public art and early research into the topic as it relates to Glendora. • On March 9, 2023, the City Council held a Special Meeting to outline the 2023-2025 Strategic Plan Objectives/Tasks which included Goal 1:

Implement Strategic Economic Development and its Objective 7: Develop and Implement a Comprehensive Public Art Policy – Tasks: 1) Survey of surrounding city public art programs; 2) Complete summary of Glendora’s public art policies; and 3) Based on Council feedback, finalize recommendations for a comprehensive public art plan.
• On March 28, 2023, the City staff presented a report to the City Council regarding current/policies and research on regulations and promotion of public art.
• On December 5, 2023, Planning Commission held a public hearing on the proposed code amendments for a Community Art Program and in-lieu fee and as an advisory body recommended that the City Council adopt the draft Ordinance, Resolution, and CEQA Exemption. • On January 9, 2024, the City Council held a public hearing to consider and approve the Community Art Program and Resolution amend the Master Fee Schedule of fees and charged for City services related to the addition of a Community Art Fund fee contribution in-lieu of placement of artwork.

Item #4. Page 11
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PROPOSED FEES
Community Art Program Requirement (CAP)
Item Service Proposed Fee
P-67 CAP – Requirement Contribution to
In-Lieu Community Art Fund

1.0% of BPV (Building Permit Valuation) – All commercial / industrial & mixed use with residential as ancillary
component (with BPV of $375,000+)

0.50% of BPV – New residential of 11 or more units/houses and new mixed use with residential as primary component.

Item #4. Page 12
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REQUIREMENT EXAMPLES
Glendora Projects (January 2022 – January 2024)
For comparison reference
If CAP had been in place, as not actually applied at permit issuances .05% Residential BPV >375k (11 or more Units)
Project Name Address Description BPV CAP .05% >375k
Brandywine Homes Route 66 & Wonder Ln. 16 New SFR Units $ 4,428,488.99 $22,142.44 Residential - Total: $22,142.44
1% Commercial BPV >375k
Project Name Address Description BPV CAP 1% >375k
Wendy's 706 W Route 66 New Construction $439,736.44 $ 4,397.36 Car Wash 1308 S Lone Hill Ave. New Construction $811,760.12 $ 8,117.60 Easterseals 1223 E Route 66 Tenant Improvement $636,948.80 $ 6,369.49 Walmart 1950 Auto Centre Dr. Tenant Improvement $1,500,000.00 $ 15,000.00 Oasis Medical 2035 E Financial Way Tenant Improvement $1,500,000.00 $ 15,000.00 Hyundai Dealership 1253 S Lone Hill Ave. Tenant Improvement $2,096,203.05 $ 20,962.03 Victoria's Secret 1331 E Gladstone St. Tenant Improvement $385,000.00 $ 3,850.00 Bob's Furniture 1405 E Gladstone St. Tenant Improvement $700,000.00 $ 7,000.00 Dental Office 310&312 W Foothill Blvd. Tenant Improvement $550,000.00 $ 5,500.00 Dental Office 1435 E Route 66 Tenant Improvement $530,000.00 $ 5,300.00 Commercial - Total: $91,496.48 (2yrs)
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RECOMMENDATIONS
Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL AMENDING THE CITY OF GLENDORA’S MASTER FEE SCHEDULE TO INCLUDE COMMUNITY ART PROGRAM REQUIREMENT ALLOCATION AND ART IN-LIEU FEE CONTRIBUTION. ” That the City Council:

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Ordinance No. 2083 Page 1 of 17
ORDINANCE NO. 2083

AN ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN
SECTIONS OF TITLE 19 (BUILDING AND CONSTRUCTION) AND
TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL CODE TO

IMPLEMENT A COMMUNITY ART PROGRAM

THE CITY COUNCIL
City of Glendora, California
WHEREAS, on May 25, 2022, the City Council requested a report on the City of Glendora’s (City) policies and practices regarding public art; and WHEREAS, on July 12, 2022, City staff presented a report to the City Council on public art and early research into the topic as related to the City. The City Council directed staff to further review existing codes and research policy ideas to regulate as well as promote art in the community; and
WHEREAS, on March 9, 2023, the City Council held a Special Meeting to outline the 2023-2025 Strategic Plan Objectives/Tasks, which included Goal 1: Implement Strategic Economic Development and its Objective 7: Develop and Implement a Comprehensive Public Art Policy – Tasks: 1) Survey of surrounding city public art programs; 2) Complete summary of Glendora’s public art policies; and 3) Based on Council feedback, finalize recommendations for a comprehensive public art plan; and
WHEREAS, on March 28, 2023, City staff presented a report to the City Council regarding current/policies and research on regulations and promotion of public art. The Council directed staff to prepare a draft ordinance and/or policies relating to the establishment of a public art program. Council direction specified a program to include standards/guidelines, art requirements for new developments (and in-lieu fees), establishment of an art fund, and a local artist directory; and
WHEREAS, this Ordinance will help to implement certain policies of the City’s General Plan: Land Use Element – (LU16.7): “Encourage the use of existing public and private facilities for publicly accessible activities, such as art show events, craft shows, etc.”; and the Historic Preservation Element: “Memorialize significant people, places, and events in the history of Glendora through plaques, and public art”; and
WHEREAS, public art is a critical element of providing a culturally rich environment to residents and visitors which also enriches the community with aesthetic qualities. The purpose of this Ordinance is to establish a Community Art Program which will ensure the incorporation of public art within the community and into development projects within the City; and WHEREAS, the City finds it necessary to amend the Glendora Municipal Code (GMC) to establish a Community Art Program (Program) for the development of cultural and artistic assets, including artwork and performing arts which will enhance the quality of life in the community.

The City Council makes the following findings in connection with the adoption of this Program and the associated in-lieu fees:

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Ordinance No. 2083 Page 2 of 17
A. The purpose of the Program is to promote the purchase and development of public artwork within the City of Glendora. All in-lieu fees collected pursuant to the Program shall be used to purchase and develop public artwork /cultural amenities and to support art education, performing arts, and art events (among other things) within the City of Glendora.

B. There is a reasonable relationship between the acquisition of artwork through the Program and the development projects on which the in-lieu fees provided by this Ordinance shall be imposed because (1) artwork will enhance the real property values within the City generally, including the development projects to which the Program will apply, and (2) artwork will enhance the aesthetic values of the City as a whole, make the City an attractive place to live and visit, thereby making the City more economically vital.

C. There is a reasonable relationship between the need for cultural amenities such as art and the development projects to which the Program will apply because the development of real property generally necessitates that additional costs be incurred, and amenities be provided for harmonious and aesthetically pleasing environments created by the development project.

D. The amount of the art allocation established by this Program is reasonably related to the artwork to be acquired because the amount of the allocation/fee increases as the value of the development project to which the Program will apply rises, so there will be a direct and proportionate relationship between the size of the development project and the quantity or quality of artwork which can be purchased from the fees generated by the development project to which the program will apply.

E. Several cities in the surrounding region have adopted public art policies and ordinances with varying but similar thresholds and requirements; and WHEREAS, the Planning Commission held a public hearing on December 5, 2023, after due notice was given as required by law, and recommended adoption of this Ordinance; and WHEREAS, the City Council held a public hearing on January 9, 2024, after due notice was given as required by law, at which time oral and documentary evidence was introduced along with the recommendation of the Planning Commission; and WHEREAS, this action constitutes a wholly regulatory action, and not a project, such that the activity in question does not have a direct or significant effect on the environment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. In adopting this Ordinance, the City Council finds and declares that:

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Ordinance No. 2083 Page 3 of 17
A. This Ordinance serves the public health, safety, and welfare of the residents and businesses within the City through the promotion and regulation of the development of cultural and artistic resources, the placement of artwork and performing arts, which will encourage pride within the community, enhancing property values, enhancing the quality of life through artistic opportunities, creating a cultural legacy for future generations through the exhibition of public artwork, and enriching and enhancing the physical attractiveness of the City.

B. This Ordinance is consistent with the Glendora General Plan as set forth in the recitals above.

C. The amendments proposed by this Ordinance to the City of Glendora Municipal Code (GMC) will not be detrimental to the public interest, health, safety, convenience, or welfare of the City, nor will it present any risk to the public health and safety.

SECTION 3. The City Council finds that the proposed Community Art Program and its related amendments to the GMC and adoption of art requirement in-lieu fee are exempt from the California Environmental Quality Act (CEQA) under provisions of the CEQA Guidelines pursuant to (i) §15061(b)(3) because there is no possibility that it may have a significant effect upon the environment, and (ii) §15378, as the Ordinance is not a project under CEQA because it does not cause direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment, because it does not authorize any specific activity.

SECTION 4. GMC, Title 19 - §19.24.075(k) is hereby amended as shown below with unaltered text provided for context and added text in bold italic and deleted text shown stricken through as follows:
(k) Murals.
(1) Murals are permitted in designated subdistricts with a two-step approval process by the historic preservation committee and planning commission. (2) Murals shall only be permitted on side walls of buildings. No murals shall be allowed on building frontage along Glendora Avenue.
(3) Murals shall not exceed eighty percent of the length or height of a wall and shall not extend to the edges of the wall or architectural features on the wall. Murals shall not be counted toward the number of allowable signs per business tenant or as part of the maximum allowable sign area. (4) Murals shall have a Glendora historic or community theme (e.g., hillside scene, notable buildings or locations) or express the city’s “Pride of the Foothills” motto. Murals shall not include any signage, language or imagery pertaining to a specific business, commercial product or service. (1) Murals and other public art are encouraged within the CCAP zone and subject to regulations in the zoning code (Glendora Municipal Code Title 21).

SECTION 5. GMC, Title 19 - §19.24.075(m) is hereby amended as shown below with unaltered text provided for context and deleted text shown stricken through as follows:

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Ordinance No. 2083 Page 4 of 17
(m) Sign Types Allowed.

Sign Types Allowed (Shaded Areas) in Each Subdistrict
Subdistricts
Sign Type T-4 T-5 T-5A
Wall Signs-Individual Channel Letter Internally Illuminated Wall Signs-Individual Channel Letter Externally Illuminated Wall Signs-Non-illuminated Channel Letter
Wall Signs-Painted
Awning Signs
Permanent Window Signs
Projection Signs
Restaurant Menu Signs
Building Name Signs
Movable Signs
Murals
Historic Landmark Plaques
Temporary Real Estate Signs * ** **
Directory Nameplate Signs * **
[NOTE: THE REMAINDER OF THE TEXT OF §19.24.075 IS NOT INCLUDED AS NO FURTHER CHANGES ARE PROPOSED BY THIS ORDINANCE]
SECTION 6. GMC, Title 21 (Zoning), Chapter 21.03 (General Regulations) is to include a new section and is hereby amended, to read in its entirety, as follows (added text in bold italic):

CHAPTER 21.03.150 – COMMUNITY ART PROGRAM
Purpose.

This chapter shall be known and cited as the Glendora Community Art Program, the intent and purpose of which is to enhance the physical appearance of the community by facilitating and promoting opportunities to provide for cultural enhancement. The Glendora Community Art Program also has the following goals:

1. Distinguish Glendora as a special place to live, work, play and visit.

2. Strengthen cultural awareness, creativity, and innovative thinking in the community. 3 . Promote the general welfare by encouraging pride in the community, increasing property values, enhancing the quality of life through development of cultural and artistic resources.

4. Integrate the vision of artists with the perspective of other design professionals into the planning and design of the urban landscape.

5. Provide every member of the community easy visual access to artworks from pedestrians and vehicles on major public streets.

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Ordinance No. 2083 Page 5 of 17

6. Provide a means to counterbalance what many consider to be the “negative” effects of development (e.g., construction noise, traffic, congestion, and pollution).

Definitions.

For purposes of this chapter:
“Art” or “Artwork” includes, but is not limited to, sculpture, monument, murals, fresco, basrelief, mobiles, photography, drawings, handcrafts, painting, fountain, landscape composition, banners, mosaic, ceramic, weaving, caring, and stained glass. “Art” or “Artwork” is the creative result of individual or group effort and is either unique or of limited-issue nature, and is normally not mass-produced or intended primarily for a commercial market. “Art” or “Artwork” does not normally include landscaping, paving, architectural ornamentation, or signs as defined by Chapter 19.24 of the Municipal Code. "Commission" means the City of Glendora Planning Commission. "Community Art Fund” means the fund and account established by the City for any money collected in accordance with the in-lieu contribution provisions of this chapter, as set forth in Chapter 21.03.050(D) below.
“Developer” means any person or entity that is financially and legally responsible for the planning, development, and construction of any Development or Development Project covered by the Community Art Program, who may or may not, be the owner of the subject property. “Development” or “Development Project” means any man-made change to improved or unimproved real property, the use of any principal structure or land, or any other activity that requires the issuance of a building permit and subject to the Program. "Director" means the director of Community Development Department “Mixed use with residential” means commercial project that includes residential as ancillary component of 10 or less units.
"Program" means the Glendora Community Art Program established pursuant to this chapter.
"Project Applicant" means the individual or entity subject to and required to submit an application to the Commission / Director under the Program. The Project Applicant shall be the individual or entity that has submitted the application for a Development Project and/or owns the land upon which the Development is proposed.

A. Program Applicability; Art Allocation.

This chapter applies to commercial and industrial development or residential projects of 10 dwelling units or more, with a total building permit valuation of $375,000.00 or more.

Applicability also includes exterior modifications, alterations and additions, all remodeling of existing residential buildings of more than ten (10) units, and all remodeling of existing Item #4. Page 19
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Ordinance No. 2083 Page 6 of 17
commercial and industrial Developments.

All applicable Development, shall be required to acquire, place, and install approved Artwork, subject to the terms and guidelines of this chapter, concurrently with the completion of the Development Project, consistent with the standards of this chapter. Applicable Development Projects can either provide public Art that is equal to, or more than the dollar value amount required, or in-lieu of installation, instead provide an equal fee payment to the City to be applied to the Community Art Fund (as described herein).

1. Art Allocation.
a. The value of the placed and installed approved Art shall be equal to a minimum percent of the total proposed Development’s building permit valuation (BPV), as described below:

All commercial / industrial &
mixed use with residential as
ancillary component (with BPV
of $375,000+)
The fees, rates, and charges for
the Glendora Art Program shall be
established pursuant to resolution
by the City Council
All new residential development
of eleven (11) or more
units/houses and new mixed
use with residential as primary
component.

The fees, rates, and charges for
the Glendora Art Program shall be
established pursuant to resolution
by the City Council
b. The total BPV shall be computed at the time building permits are issued, using the most current Building Valuation Data set forth by the International Code Council (ICC). Square foot value is based on the type of building construction, the proposed use of the building, and the quality of construction. An initial BPV shall be estimated by the City's Building Official when the developer / Project Applicant submits formal application plans to the City's Building and Planning Divisions. The BPV shall be recalculated when the Development Project receives building permits.
c. The Project Applicant shall be permitted to purchase, place, and install an approved Artwork in an amount less than the required value, provided that the Project Applicant pays an in-lieu contribution to the Community Art Program Fund equal to the difference between the required value and the costs of acquisition and installation of such Artwork.

2. In-Lieu Fee Contribution.

In lieu of placement of approved Artwork, the Project Applicant may pay into the Community Art Program Fund an amount equal to the required art allocation of the total proposed Development’s BPV. Payment must be made prior to building permit issuance.

3. Program Exemptions.

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Ordinance No. 2083 Page 7 of 17
The following developments or modifications, alterations, and additions to the developments are exempt from this chapter:
a. Residential, mixed use, commercial, or industrial development consisting exclusively of rehabilitation work required for seismic safety, as a result of a natural disaster, declared federal or state emergency or major disaster, or to comply with applicable building requirements, and governmental mandates, including, but not limited to, the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990), as amended, regardless of valuation. b. Commercial or industrial development projects owned solely by a nonprofit organization under Internal Revenue Code Section 501(c)(3), provided the premises are operated by a nonprofit organization and used exclusively in furtherance of nonprofit purposes.
c. New residential or mixed-use development containing a minimum of 25 percent (25%) affordable housing units for very low, low, or moderate-income households as defined in the California Health and Safety Code commencing with Section 50050.
d. New residential projects (single family and multiple family) of 10 or less units. e. Buildings and projects designed and dedicated to performing arts spaces or facilities including theaters, performance art centers, or other similar facilities as determined by the Director, or museums. This exemption does not include commercial movie theaters, private recreation facilities, or buildings or spaces dedicated to primarily administrative activities.
f. All public works projects and governmental agency projects.

These exemptions shall apply only as long as a valid building permit and the exempt use is maintained.

B. Permissible Uses of Art Allocation.

The art allocation may be used by Project Applicant to pay for the following expenditures:
the Artwork itself, including the artist's fee for design, structural engineering, and fabrication; transportation and installation of the Artwork; identification plaque(s) for the Artwork; mountings, pumps, motors or subterranean equipment, pedestals, bases, or materials directly necessary for installation of the Artwork; lighting specifically illuminating the Artwork; art consulting fees which shall not exceed ten percent (10%) of the total art allocation; and art appraisals requested by the Commission / Director.

C. Prohibited Uses of Art Allocation.

The art allocation may not be used by the Project Applicant to pay for the following expenditures: expenses to locate the artist (e.g. airfare for artist interviews, etc.); architect and landscape architect fees; landscaping around a sculpture, that is not Item #4. Page 21
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Ordinance No. 2083 Page 8 of 17
included as part of the artist's sculpture furnishings, including, but not limited to, functional structures, prefabricated water or electrical features not created by the artist, and ornamental enhancements; utility fees associated with activating electronic or water generated artwork; lighting elements not integral to the illumination of the artwork; publicity, public relations, photographs, educational materials, business letterhead or logos bearing artwork image; and dedication ceremonies, including unveilings or grand openings.

D. Community Art Fund.

1. Any money collected in accordance with the in-lieu contribution provisions of this chapter shall be deposited in a separate account denominated as the “Community Art Program Fund”. The art fund may also be used as a depository for endowments, bequests, grants, or donations. The City Manager or his/her designee shall establish accounting records sufficient to identify and control these funds.

2. Expenditure. The Community Art Program Fund shall be used to provide art in order to further the intent and purpose of this chapter. The expenditures of funds shall be limited to the following uses:
a. For the design, acquisition, commission, installation, improvement, maintenance, and insurance of Artwork. Design fees may include any fee paid to an appropriate party for the development of a design concept and preparation of construction drawings, which are separate and apart from the cost of the fabrication and installation of Artwork;
b. To sponsor or support art education, performing and literary arts, art events, and create temporary or community-based art;
c. For the acquisition and improvement of real property or easements or licenses upon any real property for the purpose of displaying Artwork, which has been or may be subsequently approved by the City;
d. Identification of existing artwork in the community; e. During a fiscal year, for maintenance of and utility charges related to the Artwork purchased pursuant (D)(2)(a), above; provided, that the total amount of expenditures made in any year from the Community Art Program Fund shall not exceed ten percent (10%) of the total available amount of in-lieu contributions deposited, pursuant to this chapter, during the City’s fiscal year immediately preceding the expenditure; or
f. For costs associated with administering this chapter, in an amount not to exceed fifteen percent (15%) of the allocation as set forth in this chapter.

3. If real property purchased with monies from the Community Art Program Fund is subsequently sold, then the proceeds from the sale shall be returned to the Community Art Program Fund.

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Ordinance No. 2083 Page 9 of 17

4. Return of in-lieu contributions shall be subject to the following:
a. In-lieu contributions paid into the Community Art Program Fund that are not committed within ten (10) years from the date of payment may be returned to the current owner of the Development Project with all interest actually earned thereon if a written request for return is filed with the City’s Finance Department during the tenth year after payment and refund of the fees is approved by the City Council.

The request for return shall be verified and shall include the date of payment, the amount paid and method of payment, the location of the Development for which the fee was paid, and a statement that the Project Applicant is the payer of the fees and/or the current owner of the Development Project.
b. The City Council shall determine if return of the then uncommitted portion of the fees and interest is appropriate and, if so, the method of refund. No refund shall be appropriate if the City Council determines any one of the following applies:
1) The City Council finds the fee is needed for art in public places. 2) The administrative costs of refunding the uncommitted fees pursuant to this chapter exceeds the amount to be refunded, provided that at least ten (10) days prior to the hearing, a notice of public hearing on this issue has been published and posted on the site of the Development Project in not less than three places.
c. Expenditure of fees shall be subject to the standards set forth in this chapter.

E. Value Verification.

A budget shall be included with Art proposal and updated at time of permit issuance to document required art allocation amount and permissible use expenditures. If City staff elects to verify the value of a proposed Artwork (by past records of comparable work sold, etc.), the City reserves right to request to have the artist's proposal and/or other completed works appraised by a qualified art appraiser selected by the City. The Project Applicant shall pay up front for any art appraisal service fees. This expense may be deducted from the total art allocation.

F. Application Process.

1. Art Determination.

Upon submittal of a Development proposal for plan or permit approval to the City's Planning Division or Building Division, the valuation of the Development Project will be assessed. If the Development Project is valued at a level above the Community Art Program’s applicability, staff will inform the Project Applicant of the estimated art allocation requirement for the Development Project. The Project Applicant will be given full Program details including the Community Art Program application. Artwork must be approved prior to issuance of a building permit and in place prior to issuance of a certificate of occupancy.

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Ordinance No. 2083 Page 10 of 17

2. Artist Selection.

The Project Applicant, when choosing to install Artwork instead of contributing to the Community Art Program Fund in-lieu of placement of approved artwork, the Project Applicant must choose artist(s) meeting the Program criteria. In collaborating with the selected artist, the Project Applicant shall package the art application for Commission/Director review. The Project Applicant is responsible for artist and Artwork selection, subject to the criteria set forth in the Program, which shall be evaluated individually by the Commission or the Director, as set forth below.

For assistance, the Project Applicant can hire an art consultant. Such consultant’s role is to research and present qualified artists, responsible for providing written and visual materials for the application. Consulting fees are capped at ten percent (10%) of the total art allocation, with any excess absorbed by the Project Applicant.

3. Commission / Director or Director Review.

The Project Applicant must submit the Community Art Program application to the City's Planning Division, which will schedule an appointment with the Planning Commission or Director for review of the application. The Planning Commission shall review all art proposals located on publicly owned land and/or right-of-way, within in the Civic Center Area Plan (CCAP) zone, on properties that have a historical listing, and all Development Projects with building permit valuations of over $1,500,000. The Director will review all art proposals not subject to the above-mentioned Planning Commission reviews. Findings for approval shall be based on the review criteria and requirements of this chapter.

4. Notification, Follow-Up, and Appeals.
a. The Project Applicant shall be notified in writing of the Commission/Director's decision of the review meeting. If the Artwork is approved, any outstanding items that must be completed by the installation date will be listed and given to the Project Applicant. b. If the Artwork is not approved, the reason(s) for denial will be noted, including possible modifications or additions which could lead to recommended approval.

Should the Project Applicant agree to the modifications, he/she may resubmit an application to the Commission/Director for reconsideration. The Project Applicant may also appeal the Commission/ Director's decision to the City Council in accordance with the appeal process provided in Section

21.01.030(F). Once approved by the City, the Project Applicant shall inform the City of the approximate date the artwork will be installed.

5. Unveiling Plans.

The Project Applicant shall contact the Planning Division regarding any unveiling or dedication ceremonies for the artwork. An unveiling or dedication is strictly optional.

City staff shall work with the Project Applicant to promote press opportunities and public interest in the Artwork.

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Ordinance No. 2083 Page 11 of 17
G. Review Criteria and Requirements.

1. Artistic Qualifications.
a. Experience. Artists should be working artists, who preferably have a portfolio or can create public art. Qualified artists should have experience in design concept, fabrication, installation, and long-term durability of large-scale exterior artworks. Artists must be able to successfully collaborate with design teams, architects, art consultants, developers, engineers, fabricators, and landscape architects, and meet scheduled deadlines. It is preferable to have Artists that also have experience in negotiating and contracting their work responsibly. Artists who do not meet these criteria will not be approved by the Commission / Director.
b. Verification of Past Works. Artists must be able to verify the value of the proposed Artwork, based on their previous and current art. The City may request records, including but not limited to, sales contracts, invoices, and payments with respect to any previous and current public artworks the proposed artist has commissioned. Gallery list prices or asking prices of works are not necessarily comparable, as they are not records of a willing buyer. If the value of the proposed art piece cannot be verified (by records of past comparable sold works, etc.), the City may choose, at its sole discretion, to have the artist's proposal and/or other completed works appraised by a qualified art appraiser.

This expenditure shall be counted toward the total art allocation and shall be borne by the Developer. The value of the proposed Artwork shall be verified prior to Commission / Director review as to not delay the approval process. c. Exemption. The above provisions shall not apply if City or nonprofit is undertaking project as a “Community related” art installation as part of an allowed Community Art fund expenditure.

2. Artwork Criteria.
a. Artistic Expression and Innovation.

Proposed Artworks shall demonstrate how they will effectively engage the public and invite a "second look." Works engaging to the public are often described as thought provoking, inspiring, entertaining, clever, whimsical, powerful, reflective, or symbolic. Innovation and originality are encouraged and expected. The Commission / Director takes interest in the artist's creative thought process in relationship to the specific Development Project. Therefore, existing works are not generally encouraged. Artists shall be able to thoroughly discuss the following elements of their proposal with the Commission / Director: expressive properties (mood, feeling, message, symbolism) and formal properties (balance, emphasis/dominance, repetition/rhythm, unity, form/shape, texture, color).
b. Scale and Content. Artworks must be appropriate in scale, material, form, and Item #4. Page 25
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Ordinance No. 2083 Page 12 of 17
content to their immediate, general, social, and physical environments. The Artwork shall not look like an afterthought to the Development. The following are not acceptable:
1) Mass produced reproductions or replicas of original works of art.

Exceptions are signed sculptures orsimilar work by the original artist for reproduction. (Edition limit: 5).
2) Functional equipment, which may be considered part of an amenities package, such as benches, chairs, fountains, etc.
3) Decorative or ornamental pieces which are not designed by a qualified, acceptable artist, including historical markers or bells, bell towers, obelisks, minor architectural ornamentation, and garden sculpture.
4) Art as advertisements or commercial signage mixed with imagery. 5) Landscape architecture and landscape gardening except where these elements are designed or approved by the artist and are an integral part of the Artwork by the artist; or
6) Landscaping required by the City as part of any development / project entitlements (or conditions of approval established therefor); or 7) Services or utilities necessary to operate or maintain the Artwork. c. Permanence and Materials.

The following are recommended materials: bronze, stainless steel, high-grade aluminum, hard stone. The following materials are not recommended: Corten steel, wood, soft stone (e.g. alabaster). Other materials not listed may be considered, in the event the artwork application includes a comprehensive maintenance plan, which meets the interest and standards of the Commission / Director and staff. Rust proof materials must be used whenever possible.

Artists will be asked to provide a breakdown by percentage of metal alloys for bronzes from foundries. Thickness and grade/quality of steel works will be reviewed for rust proof durability. Artists shall take note of which materials (including nuts, bolts, and other metal fixtures) will be in contact with each other that may produce oxidation and rust. Artists must be able to clearly demonstrate the quality, craftsmanship, and durability of their artwork.

Substantial consideration shall be given to structural and surface integrity and stability, permanence and weathering, resistance against theft, vandalism, and the probability of excessive maintenance and repair costs. Artworks must be constructed of durable, long-lasting materials that are able to withstand outdoor display, and require low levels of maintenance. When selecting an art piece, Project Applicants shall keep in mind that property owners are legally responsible for the maintenance of the Artwork for its lifetime.

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Ordinance No. 2083 Page 13 of 17
d. Multiple Editions.

If the proposed Artwork is one of multiple editions, the Project Applicant shall include the edition number of the piece provide the location of all other editions.

To maintain the value of the proposed Artwork, similar editions may not be publicly displayed within a 50-mile radius of the Development / project site, unless both the Commission/Director and the owner of existing and/or future editions grant permission.
e. Water Features and Fountains.

Water feature pieces, or Artwork requiring water, must be conceptually designed by an acceptable, qualified visual artist in order to be considered for the Program. The Artwork must stand on its own should the water cease to function properly. There must be a demonstrated collaboration between the artist and the water feature design company. The intent of the Program is to promote the work of visual artists, not water feature design companies.

Water-related costs, such as pump and pool construction, will be evaluated by the Commission/Director for consideration as part of the overall art allocation. Project Applicants are welcome to exceed the arts budget / art allocation to construct a water feature. However, water features will not be accepted in lieu of the Community Art Program requirement. No more than 30 percent (30%) of the total art allocation may be utilized for water-related costs.
f. Architecture as Art.

The following shall be used to determine, on a case-by-case basis, whether architecture can be considered Art for the purposes of fulfilling this chapter’s requirements:
1) The architect shall be substantially recognized by the art world in shows, museums, and/or publications.
2) When reviewing architecture as Art, the underlying concept of the architecture shall be expressive as more than mere utilitarian architecture. The architecture as a whole or certain architectural features shall express ideas or meaning and have cultural significance or conceptual complexity in relation to the totality of the object. 3) In the alternative, architecture can be considered Art if it is created as a collaborative effort with an artist, the artist does the majority of the work, the artist has major design control of the portions of the architecture to be considered art, and the artist has been brought in early in the process.

The artist shall have experience and knowledge of monumental scale and sculpture.
4) The architecture must meet all the general criteria regarding the placement of Artwork on private property as defined in this chapter.

Item #4. Page 27
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Ordinance No. 2083 Page 14 of 17
g. Inoffensive.

Due to the Artwork’s “public” requirements, will necessarily be highly visible to the public, will be associated with Community Art Program requirements, and because the traveling public will have no real opportunity to avoid the visual aspects of the Art, expressions of obvious bad taste or profanity are prohibited. It is the intent of this criterion to address proposed Art which by its nature would generally be considered offensive to the public.

H. Site and Installation and Maintenance Requirements.

1. Visibility.

Artwork is to be located outdoors and easily visible to both motorists and pedestrians from a major public street. Distance from the artwork to the public street should typically not be greater than 50 feet. Artwork may not be placed near monumental signs, sign walls, or bus benches as these structures may impede the public's view from the street or diminish the aesthetic value of the Artwork. Lettering, symbols, or signage are not permitted upon the artwork or its foundation, except as intended by the artist. Visibility to the general public is the key criteria in approval of Artwork location. The Artwork shall be displayed in an area that is open and freely accessible to the public for at least (10) hours each day or displayed in a manner which provides public accessibility in an equivalent manner based on the characteristics of the Artwork or its placement on the site.

Exceptions can be made for large open or enclosed public areas if the Artwork or its placement is clearly visible from the street.

2. Signage.

Permanent signage of any type is not permissible in or around the immediate area of the Artwork. This includes the foreground, background, or adjacent areas of the Artwork. Signage should not distract or diminish the aesthetics of the artworks, when the public views the Artwork from the most accessible vantage points (e.g. intersections, entryways). The Commission / Director will review all signage plans and ask the Project Applicant to provide alternative locations should the signage interrupt the public's view.

3. Lighting and Electrical.

Artwork shall be properly lit during evening and nighttime hours. All lighting and electrical elements should be in good working condition and meet all current safety conditions. Lighting and electronic elements, not integral to the sculpture, will not be included as part of the art allocation. Lighting plans must be submitted as part of the application.

4. Landscaping and Base.

Landscaping and art base should be well integrated and securely installed. The Item #4. Page 28
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Ordinance No. 2083 Page 15 of 17
sculpture must also be secured to the base. A licensed structural engineer must approve and certify the installation plans as structurally sound, safe, and durable. The base shall only house the Artwork and plaque, if applicable.

5. Identification.

Each Artwork shall be identified by a plaque approximately eight inches by eight inches and made from cast bronze or an alternative material approved by the Director. The plaque shall be placed in a ground or wall location near the Artwork, listing only the title, name of artist(s), name of who it was commissioned by, and date of installation. The Director must approve any additional plaques that may be requested. This expense may be deducted from the total art allocation.

I. Ownership and Maintenance.

1. All Artwork placed on the site of a Project Applicant’s Development shall be property of the landowner; the obligation to provide all maintenance necessary to preserve the Artwork in good condition shall remain with the site’s owner.

2. The Project Applicant shall demonstrate that the selected Artwork is constructed for permanent outdoor display and that provisions have been made for its longterm care, preservation of the Artwork in good condition to the satisfaction of the City, protection of the Artwork against physical defacement, mutilation, or alteration, and encourage securing and maintaining fire and extended coverage insurance and vandalism coverage. Prior to the issuance of a final building inspection, the Project Applicant and owner of the site shall execute and record a covenant in a form approved by the City for the maintenance of the Artwork.

3. All Artwork donated to the City shall become the property of the City upon acceptance by the City Council.

J. Damaged Artwork.

The property owner of the Development shall be responsible for repairing the Artwork in the event of damage and/or vandalism. Artwork damaged or vandalized shall be repaired as closely as possible to the original approved artwork. If repair is needed, the original artist must be given first refusal on repair(s) for a reasonable fee. If the original artist is not available or is unwilling to perform the required repair(s) for a reasonable fee, the property owner shall make arrangements for repair(s) with a reputable art conservator. The property owner shall be responsible for notifying the Commission / Director and City staff of the steps that will be taken to repair the artwork. Property owners are encouraged to secure and maintain fire and extended coverage insurance and vandalism coverage.

K. Removal of Artwork
Removal of required Art is prohibited without the City’s approval. The City may require replacement of the Art. Any removal,relocation, orreplacement of the public Item #4. Page 29
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Ordinance No. 2083 Page 16 of 17
art must be consistent with the California Preservation of Works of Art Act and the Federal Visual Artists’ Rights Act and any other relevant law. The Developer or owner of the applicable Development Project shall execute a restrictive covenant in a form acceptable to the city attorney, enforceable by the City, which shall be recorded against the project site and shall run with the land for a period of twenty (20) years from the installation date of the applicable Art / Artworks.

1. Request. A request for the removal of any approved Artwork shall be submitted to the Director in the form of a letter for review and approval. If the removal request is approved, a building demolition permit is required if determined to be necessary by the City’s Building & Safety Division.

2. Approval. Approval of removal of Artwork will be subject to the condition of the Artwork and the required length of time indicated in the recorded covenant.

L. Donation of Artwork to City.

Although the Artwork is located in public view, the intent of the Program is for the Artwork to be located on private property as part of the fixed assets of that property. Therefore, the City does not encourage the donation of public art to the City. However, in special cases where it is impossible for Artwork to remain on private property and/or be maintained by the property owner, the City may consider accepting the donation of an Artwork. Property owners may submit a written request to the Commission describing the unique circumstances and the reasons why they are requesting that the City accept the donation of the Artwork.

The Commission will review their request, discuss the proposal, and forward a recommendation to the City Council.

SECTION 8. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 9. The Mayor shall sign this Ordinance and the City Clerk shall attest and certify to the passage and adoption thereof and cause same to be published at least once in the San Gabriel Valley Examiner, a weekly newspaper of general circulation, published in the City of Glendora, which newspaper is hereby designated for that purpose (Govt. Code §40806); and thereupon, and thirty (30) days after its passage, this Ordinance shall take effect and be in force.

PASSED, APPROVED and ADOPTED this ___ day of ___________, 2024.

City Council of Glendora, California
BY: __________________________________
MENDELL L. THOMPSON
Mayor
Item #4. Page 30
Meeting Date: 2/13/2024 / Packet Page #: 34
Ordinance No. 2083 Page 17 of 17
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the 9th day of January, 2024. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the _____ day of ______, 2024, by the following roll call vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

I further certify that pursuant to Government Code Section 36933(c)(l), a summary of said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the February 8, 2024 and _______.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #4. Page 31
Meeting Date: 2/13/2024 / Packet Page #: 35

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

CALIFORNIA ENVIRONMENTAL QUALITY ACT

NOTICE OF EXEMPTION
Project Title: Community Art Program (File No. PLN23-0006) Project Location: Citywide
Project Sponsor: City of Glendora
Mailing Address: 116 E. Foothill Blvd, Glendora, CA 91750 General Plan Land Use Designation: Citywide – applies to all land use designations Zoning Designation: Citywide – applies to all zoning designations Project Description: Adopt an ordinance and resolution which amends certain sections of Title 19 (Buidling and Construction) and Title 21 (Zoning) of the Glendora Municipal Code to implement related Community Art Program, as well as adopting an art requirement in-lieu fee, and a Community Art Program Policy and Guidelines Manual.

The City Council recommends the following exempt status/findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemptions - Type:

Statutory Exemption. Code Number: CEQA Guidelines Sections: 15061-2 Reasons for Exemption: The proposed Community Art Program (File No. PLN23-0006) and its related amendments to the Glendora Municipal Code (proposed ordinance) and adoption of art requirement in-lieu fee (proposed resolution) are exempt from the California Environmental Quality Act (CEQA) under provisions of the CEQA Guidelines pursuant to (i) Section 15061(b)(3) because there is no possibility that it may have a significant effect upon the environment; and (ii) Section 15378, as the Ordinance/Resolution is not a project under CEQA because it not cause direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment, because it does not authorize any specific activity.

Date:

Jeff Kugel, Director of Community Development
The above recommended exempt status and findings were adopted by the following body:

City Council on
Date:

Mark Carnahan, City Planner (626) 914-8253
Item #4. Page 32
Meeting Date: 2/13/2024 / Packet Page #: 36

CALL TO ORDER
The Special Joint meeting of the City Council and Glendora Unified School District was called to order at 5:00 PM, with Mayor Thompson calling the City Council meeting to order and President Clifford calling the Glendora Unified School District Board of Education meeting.

ROLL CALL
Council Members Present: Michael Allawos, Gary Boyer, Karen K. Davis, Mayor Pro Tem David Fredendall and Mayor Mendell Thompson
School Board Members Present: Paul Lopez, Robin Merkley, Elizabeth Reuter, Vice-President Monica Garcia and President Gary Clifford
City Staff Present: City Manager Adam Raymond, City Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Police Chief Matt Egan, Public Works Director William Wittkopf, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Library Director Janet Stone, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Deputy City Clerk/Records Manager Roxanne Breceda, and City Clerk/Communications Director Kathleen Sessman
School District Staff Present: Superintendent Dr. Dominic DiGrazia, Assistant Superintendent of Business Services Janette Walczak, Assistant Superintendent of Educational Services Dr. Jennifer Price, Assistant Superintendent of Human Resources Eric Osborne, and Executive Assistant to the Superintendent Tracy Cornelius

PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Allawos.

PUBLIC COMMENT
Public Comments and/or correspondence was received from the following: Gene Lopez and Steve Slakey.

UNFINISHED BUSINESS

1. Consideration of a Master Joint Use Agreements between the City and Glendora Unified School District
RECOMMENDATION: 1. Approve the Master Joint Use Agreement between the City and Glendora Unified School District; 2. Authorize the City Manager and Superintendent to City of Glendora Minutes
Special Joint Meeting
Tuesday, January 30, 2024
Bidwell Forum, 140 S. Glendora Avenue
Virtually via Zoom ID 9329247224
Item #5. Page 1
Meeting Date: 2/13/2024 / Packet Page #: 37
Minutes Tuesday, January 30, 2024 Page 2 of 3
City Council Meeting City Council and
Glendora Unified School District Board of Education
execute the Master Joint Use Agreement including making minor non-substantive changes; and

3. Direct staff to work to implement the Master Joint Use Agreement effective July 1, 2024.

Staff report and PowerPoint was presented. Assistant City Manager Lopez provided a history and background of several previous joint agreements between the district and city and confirmed that the proposed master joint agreement would consolidate and supersede all past agreements.

City Council and Board of Education discussions included capital project and maintenance; timeline associated with aquatic/pool project; crossing guard locations; on call and emergency contacts for sports fields; timeline for installation of water meters; fiscal impact of agreement; Louie Pompei ReOpening and the new turf fields; vision moving forward; conditions of fields; space and field usage; fiscal responsibilities; joint partnership; roles and responsibilities of City, School District and Sports Leagues; community usage; fencing and gating; need for clear delineation between sports fields and playground areas; William School challenges, accessibility and usage; student usage of Glendora Library; resource officer hours and coverage; field usage; importance of leveraging resources; outreach effort to sports leagues to date and moving forward and an request for an administrative amendment to the Joint Use Agreement terms was requested.

At the close of discussion, a motion and second was requested by Mayor Thompson from City Council and by President Clifford from School Board for the following actions:

1. Approved the Master Joint Use Agreement between the City and Glendora Unified School District, incorporating requested administrative amendment to the term of the agreement;

2. Authorized the City Manager and Superintendent to execute the Master Joint Use Agreement including making minor non-substantive changes; and

3. Directed staff to work to implement the Master Joint Use Agreement effective July 1, 2024.

A City Council motion was made by Michael Allawos, seconded by Karen K. Davis to approve requested actions.

An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: (None); ABSTAIN: (None).

A School Board motion was made by Robin Merkley, seconded by Monica Garcia to approve requested actions.

An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: (None); ABSTAIN: (None).

ADJOURNMENT
Closing comments were given by City Manager Raymond, Superintendent Dr. Dominic DiGrazia, Mayor Thompson and President Clifford.

Item #5. Page 2
Meeting Date: 2/13/2024 / Packet Page #: 38
Minutes Tuesday, January 30, 2024 Page 3 of 3
City Council Meeting City Council and
Glendora Unified School District Board of Education
Special Joint meeting of the City Council and Glendora Unified School District was adjourned at 6:18 PM, with Mayor Thompson adjourned the City Council meeting and President Clifford adjourned the Glendora Unified School District Board of Education meeting.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
City of Glendora
[email protected]
Dominic J. DiGrazia, Ed.D.

Secretary, Board of Education,
Glendora Unified School District
[email protected]
Minutes were affirmed on __________________ by the City Council of the City of Glendora and on ________________ by the Glendora Unified School District Board of Education.

Item #5. Page 3
Meeting Date: 2/13/2024 / Packet Page #: 39

CALL TO ORDER
The Regular meeting was called to order at 7:06 p.m.

ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen Davis, Mayor Pro Tem/Vice-Chair David Fredendall, and Mayor/Chair Mendell Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City Attorney/Agency William Wynder, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Police Chief Matt Egan, Public Works Director William Wittkopf, Finance Director/City Treasurer Kyle Johnson, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Captain Michael Randazzo, Assistant Director of Human Resources Rita Wendling, Economic Development and Housing Manager, Transportation Manager Steven Mateer, Principal Civil Engineer Maliha Ansari, Principal Planner Hans Friedel, Management Analyst Alycia Suniga, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Craig Gill, and Deputy City Clerk/Records Manager Roxanne Breceda.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Associate Pastor Kate Wallace Nunneley from Glenkirk Church.

The Pledge of Allegiance was led by Pastor Kelly DuPee of Faith Church.

REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received for reordering of and additions to the agenda.

PUBLIC COMMENT

1. Public Comment received
Public comments were received from Paulette Koss, Julie Linger, Erica Landmann, Kate Wallace Nunneley, and Jonathan Hawes.

MEMBER STATEMENTS/REPORTS
City of Glendora Minutes
Regular Meeting
Tuesday, December 12, 2023
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.

Item #5. Page 4
Meeting Date: 2/13/2024 / Packet Page #: 40
Minutes Tuesday, December 12, 2023 Page 2 of 6
Regular Meeting City Council, Successor Agency and Housing Authority Council Member/Commissioner Allawos thanked Athens Services Executive Vice President Gary Clifford Route 66 and Hunter Trails; reported on the State of California LAGEO and Governor’s budget; and wished everyone a Merry Christmas and a Happy New Year.

Council Member/Commissioner Davis wished everyone a Merry Christmas and a Happy New Year.

Council Member/Commissioner Boyer commented on attendance at the Christmas Parade and La Fetra Dinner; thanked the Stuff the Bus Toy Drive participates; and requested City Manager Raymond address Public Comment regarding the traffic signal delay.

Mayor Pro Tem/Vice-Chair Fredendall thanked Stuff the Bus Toy Drive participants and recognized City staff and the Community Services Foundation ; and wished everyone a Merry Christmas and a Happy New Year.

Mayor/Chair Thompson thanked everyone who participated in the Christmas Stroll and Parade; expressed condolences to Downtown Glendora business owner Kira on the passing of her husband.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond invited San Gabriel Valley Mosquito and Vector Control District Board Member Jackie Doornik to provide an update.

SPECIAL ITEMS

2. Update on Addressing Homelessness in Glendora
Staff report and PowerPoint presentation was presented.

A motion was made by Michael Allawos, seconded by Karen K. Davis, to accept the grant award from United Way of Greater Los Angeles to expand assistance programs for unhoused people and authorized the increase in appropriations and supplemental review in the amount of $150,000.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.

PUBLIC HEARINGS

3. A Public Hearing to Consider an Ordinance Amending the Glendora Municipal Code Title 5 (Business Licenses and Regulations) to Add a Section Specific to the Glendora Village Business Improvement District Increasing the Number of Events Allowed Per Year Item title was read into the record and the public hearing was declared open.

Staff report and PowerPoint was presented.

There was no one wishing to provide public testimony.

Item #5. Page 5
Meeting Date: 2/13/2024 / Packet Page #: 41
Minutes Tuesday, December 12, 2023 Page 3 of 6
Regular Meeting City Council, Successor Agency and Housing Authority City Council discussion included clarification on number of events per business and the application process.

Public hearing was declared closed.

A motion was made by Karen K. Davis, seconded by Michael Allawos, to adopt a Categorical Exemption pursuant to §15378(b)(2), 15378(b)(5), 15060(c)(2) and 15061(b)(3) of the California Environmental Quality Act Guidelines; introduce for first reading Ordinance 2080 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING TITLE 5 (BUSINESS LICENSES AND REGULATIONS) SECTION 5.32 (SPECIAL OUTDOOR DISPLAY EVENTS) OF THE

GLENDORA MUNICIPAL CODE ADDING REGULATIONS SPECIFIC TO THE GLENDORA VILLAGE BUSINESS IMPROVEMENT DISTRICT;” and schedule second reading and adoption for the January 9, 2024 City Council meeting.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.

4. First Reading and Introduction of an Ordinance of the City Council of the City of Glendora, California Amending Certain Sections of Title 20 (Subdivisions) and Title 21 (Zoning) of the Glendora Municipal Code in Order to Implement Various Housing Production Actions From the 6th RHNA Cycle (2021-2029) General Plan Housing Element (PROJECT PLN23-0016) Item title was read into the record and the public hearing was declared open.

Staff report and PowerPoint was presented.

Public testimony was received from the following: Teri Merrick.

City Council discussion included housing projects and new regulations.

Public hearing was declared closed.

A motion was made by Karen K. Davis, seconded by Michael Allawos, to introduce for first reading Ordinance 2081 entitled, “AN ORDINANCE OF AMENDING CERTAIN SECTIONS OF TITLE 20 (SUBDIVISIONS) AND TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL CODE IN ORDER TO IMPLEMENT VARIOUS HOUSING PRODUCTION ACTIONS FROM THE 6TH RHNA CYCLE (2021-2029) GENERAL PLAN HOUSING ELEMENT.” (PROJECT PLN23-0016); and directed the preparation of a summary of ordinance for publication pursuant to Govt Code 36933 and Resolution CC 2018-40.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.

CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Karen K. Davis, to approve Consent Calendar Items #5 - #12 as presented affirming the actions appropriate to each item.

Item #5. Page 6
Meeting Date: 2/13/2024 / Packet Page #: 42
Minutes Tuesday, December 12, 2023 Page 4 of 6
Regular Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.

5. Affirm Minutes from the November 28, 2023 Regular Meeting and November 30, 2023 Special Joint City Council Meeting
The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.

6. Review and Affirm Disbursements for November 2023 in the amount of $5,899,949.42 The City Council, Successor Agency and Housing Authority reviewed and affirmed the disbursements for November 2023 in the amount of $5,899,949.42.

7. Execute Funding Agreement for Section 5310 Enhanced Mobility of Seniors and Persons with Disabilities Program
The City Council authorized the City Manager to execute the Funding Agreement for Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program and authorized an increase in estimated revenues and a supplemental appropriation in the amount of $140,000 to Fund 207 - Grants Fund.

8. Second Reading of an Ordinance Approving Zone Changes and Establishing Site Specific Development Standards and Permitted Uses on Properties Located at 400 and 420 N. Glendora Avenue, 101, 117, 125, 127 AND 131 E. Whitcomb Avenue, 415 N. Vista Bonita Avenue – Related to the Cornerstone Bible Church Expansion Project (File No. PLN20-0007) The City Council adopted on second reading Ordinance No. 2078 entitled: “AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A ZONE CHANGE FROM SINGLE-FAMILY RESIDENTIAL (R-1) AND RESTRICTED MULTIPLE-FAMILY (R-2) TO PLANNED REDEVELOPMENT (PR) AND

ESTABLISHING SITE SPECIFIC DEVELOPMENT STANDARDS AND PERMITTED USES ON PROPERTIES LOCATED AT 400 AND 420 N. GLENDORA AVENUE, 101, 117, 125, 127 AND 131 E. WHITCOMB AVENUE, 415 N. VISTA BONITA AVENUE (FILE NO.

PLN20-0007)”

9. Award the Contract to EcoTech Services, Inc. for Executing Programs Performing Installation as Part of Water Conservation Project, in an Amount Not to Exceed $106,700 The City Council awarded a Professional Services Agreement for Water Conservation Professional Services to EcoTech Services, Inc. in an amount of $97,000 with a 10% contingency in the amount of $9,700 for a total amount not to exceed $106,700 and authorized the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

10. Approve the FLOCK Group Order Form and the Associated Five-Year Master Services Agreement for Automated License Plate Readers in the amount of $392,500 Item #5. Page 7
Meeting Date: 2/13/2024 / Packet Page #: 43
Minutes Tuesday, December 12, 2023 Page 5 of 6
Regular Meeting City Council, Successor Agency and Housing Authority The City Council approved the FLOCK Group order form and the associated five-year Master Services Agreement, for a cost of $78,500 annually, for a total amount of $392,500 and authorized the City Manager or his designee to execute the FLOCK Group order form and the associated five-year Master Services Agreement including minimal and/or non-substantive changes.

11. Purchase and Install New Playground Equipment for Finkbiner Park Playground Area in the Amount of $410,000
The City Council approved a purchase order to PS Commercial Play, LLC for new playground equipment at Finkbiner Park in the amount of $208,604; approved an amendment to the construction agreement with DD Systems for playground equipment installation at Finkbiner Park in the amount of $201,397 for a total contract amount not to exceed $1,332,144; 3. approved the appropriation of $410,000 from Fund 321 Capital Improvement to the Finkbiner Park Improvement Project; and authorized the City Manager or his designee to execute the amendment agreement with DD Systems, Inc. including minimal and/or non-substantive changes.

12. Second Reading and Adoption of Ordinance 2079 of the City Council Amending Sections

14.20.010 through 14.20.180 to Chapter 14.20 "Rates and Charges," of Title 14 "Water," of the Glendora Municipal Code
The City Council adopted on second reading Ordinance 2079 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS 14.20.010 THROUGH 14.20.180 TO CHAPTER 14.20 “RATES AND CHARGES” OF TITLE 14 “WATER.”

MEMBER AGENDA ITEMS

13. First Reading and Introduction of an Ordinance amending Section 2.04.040 “Salaries” of Title 2 “Administration and Personnel” of the Glendora Municipal Code (Mayor Boyer) A motion was made by David J. Fredendall, seconded by Michael Allawos, to introduce for first reading Ordinance 2082 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTION

2.04.040 “SALARIES” OF TITLE 2 ADMINISTRATION AND PERSONNEL” OF THE GLENDORA MUNICIPAL CODE,” amending the City Council salary.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.

UNFINISHED BUSINESS

14. Award a Contract Services Agreement for Crosswalk Enhancement Improvements Near Washington Elementary School
A motion was made by Michael Allawos, seconded by David J. Fredendall, to award a contract for Crosswalk Enhancement Improvements Near Washington Elementary School, Plan No.1383, to Alfaro Communications Construction, Inc., in the amount of $300,308.51; adopted a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c); approved the Plans and Item #5. Page 8
Meeting Date: 2/13/2024 / Packet Page #: 44
Minutes Tuesday, December 12, 2023 Page 6 of 6
Regular Meeting City Council, Successor Agency and Housing Authority Specifications for Crosswalk Enhancement Improvements Near Washington Elementary School, Plan No.1383; authorized the Community Development Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and authorized the City Manager to execute the Agreement.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.

NEW BUSINESS

15. Adopt a City Council Resolution Establishing a Self-Insured Paid Family Leave Policy that Provides Short-Term Wage Replacement Benefits to Eligible Employees Who Need Time Off Work for Family Leave
Staff report and Power Point was presented, which included a request to amend Exhibit A City Policy Paid Family Leave Policy to include qualified part-time staff, there were no objections.

A motion was made by Karen K. Davis, seconded by Gary Boyer, to adopt City Council Resolution CC 2023-53 entitled, “A RESOLUTION OF THE GLENDORA CITY COUNCIL ESTABLISHING A SELF-INSURED PAID FAMILY LEAVE PROGRAM FOR THE CITY OF GLENDORA,” noting the amendment to Exhibit A of the Resolution, Paid Family Leave Policy to include qualified part-time staff.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Karen K. Davis, David J. Fredendall, Mendell Thompson, Gary Boyer; NOES: None; ABSENT: None; ABSTAIN: None.

MEMBER/STAFF CLOSING COMMENTS
A request was made by Council Member/Commissioner Karen K. Davis to agendize for a future City Council meeting a Sister City Relationships discussion, request was seconded by Mayor/Chair Gary Boyer
Council Members wished everyone a Merry Christmas and a Happy New Year.

ADJOURNMENT
Meeting adjourned at 9:40 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________.

Item #5. Page 9
Meeting Date: 2/13/2024 / Packet Page #: 45

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 13, 2024
FROM: COMMUNITY DEVELOPMENT DISTRICT(S): CITYWIDE
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE 2083 AMENDING GLENDORA MUNICIPAL CODE (GMC) TO ESTABLISH A COMMUNITY ART PROGRAM (FILE NO.

PLN23-0006)

RECOMMENDATION
That the City Council:

1. Waive full reading, read by title only and adopt on second reading Ordinance No. 2083 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN SECTIONS OF TITLE 19 (BUILDING AND CONSTRUCTION) AND TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL

CODE TO IMPLEMENT A COMMUNITY ART PROGRAM WHICH INCLUDES A PUBLIC ART ALLOCATION REQUIREMENT.”

STRATEGIC FOCUS AREAS
 Goal 1: Implement Strategic Economic Development (ISED)

EXECUTIVE SUMMARY
On January 9, 2024, the Glendora City Council introduced for its first reading the proposed Ordinance No. 2083, which if approved, will amend various sections of the Glendora Municipal Code (GMC), specifically Title 19 (Building and Construction) and Title 21 (Zoning). The ordinance proposes to revise the GMC to establish guidelines and standards for the implementation of the Community Art Program.

The proposed amendments are presented for City Council consideration in line with their goal of formulating and executing a comprehensive public art policy. The Community Art Program's objective is to elevate the physical aesthetics of the community by introducing a well-defined public art policy. The proposed regulations include guidelines for an art allocation requirement and the introduction of an in-lieu fee. This fee will be incorporated into the Master Fee Schedule. Collectively, these measures constitute a structured framework for the Community Art Program in Glendora, promoting cultural enhancement and the beautification of the community.

The attached Ordinance 2083 was introduced to the City Council at the January 9, 2024, City Council meeting, passing with a 5-0 vote. This is the second reading of the proposed amendments to the GMC regarding Community Art Program Ordinance.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On May 25, 2022, the City Council requested a report on Glendora’s policies and practices regarding public art. Councilmember Thompson made the request, seconded by Councilmember Allawos.

On July 12, 2022, Community Development Director Kugel presented a report on public art and early research into the topic as it relates to Glendora. Council directed staff to further review existing codes and research policy ideas to regulate as well as promote art in the community.

On March 9, 2023, the City Council held a Special Meeting to outline the 2023-2025 Strategic Plan Objectives/Tasks which included Goal 1: Implement Strategic Economic Development and its Objective 7:

Item #6. Page 1
Meeting Date: 2/13/2024 / Packet Page #: 46
Staff Report Page 2 of 2
Develop and Implement a Comprehensive Public Art Policy – Tasks: 1) Survey of surrounding city public art programs; 2) Complete summary of Glendora’s public art policies; and 3) Based on Council feedback, finalize recommendations for a comprehensive public art plan.

On March 28, 2023, City staff presented a report to the City Council regarding current/policies and research on regulations and promotion of public art. Council directed staff to draft an ordinance and/or policies relating to establishment of a public art program. Council direction specified a program to include standards/guidelines, art requirement for new developments (and in-lieu fee), establishment of an art fund, and a local artist directory.

On December 5, 2023, the Planning Commission held a public hearing on the proposed Community Art Program and in-lieu fee. Pursuant to the public hearing, the Planning Commission recommended that the City Council adopt the Ordinance, Resolution, and CEQA Exemption on a vote of 2 (in favor), 1 (opposed), and 2 (absent).

On January 9, 2024, the City Council held a public hearing and introduced an Ordinance for first reading to amend the Glendora Municipal Code to establish a Community Art Program. Following and pursuant to Government Code Section 36933(c)(1), a summary of the proposed ordinance was prepared and published in the San Gabriel Valley Examiner on February 8, 2024.

DISCUSSION
It is recommended that the City Council waive full reading, read by title only and adopt on second reading Ordinance No. 2083 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN SECTIONS OF TITLE 19 (BUILDING AND CONSTRUCTION) AND TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL CODE TO IMPLEMENT A COMMUNITY ART PROGRAM”.

FISCAL IMPACT
The Ordinance directs creation of a new fund (“Community Arts Program” - CAP) and project in-lieu fee contribution. The fund will generate income based on the pace of new development which subject to uncertain economic forces. While the primary funding source is an in-lieu fee, the City Council may consider supporting the arts with other City funds.

ENVIRONMENTAL DETERMINATION
The City Council finds that the proposed Community Art Program and its related amendments to the GMC and adoption of art requirement in-lieu fee are exempt from the California Environmental Quality Act (CEQA) under provisions of the CEQA Guidelines pursuant to: (i) §15061(b)(3) because there is no possibility that it may have a significant effect upon the environment; and (ii) §15378, as the Ordinance is not a project under CEQA because it will not cause direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment, because it does not authorize any specific activity. The prepared CEQA Notice of Exemption (NOE) is included as Attachment C.

Prepared By Mark Carnahan, City Planner
Concurs With Kurt Norwood, Planning Commission
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Ordinance 2083
B. Notice of Summary of “Proposed” Ordinance
C. CEQA Notice of Exemption
Item #6. Page 2
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Ordinance No. 2083 Page 1 of 17
ORDINANCE NO. 2083

AN ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN
SECTIONS OF TITLE 19 (BUILDING AND CONSTRUCTION) AND
TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL CODE TO

IMPLEMENT A COMMUNITY ART PROGRAM

THE CITY COUNCIL
City of Glendora, California
WHEREAS, on May 25, 2022, the City Council requested a report on the City of Glendora’s (City) policies and practices regarding public art; and WHEREAS, on July 12, 2022, City staff presented a report to the City Council on public art and early research into the topic as related to the City. The City Council directed staff to further review existing codes and research policy ideas to regulate as well as promote art in the community; and
WHEREAS, on March 9, 2023, the City Council held a Special Meeting to outline the 2023-2025 Strategic Plan Objectives/Tasks, which included Goal 1: Implement Strategic Economic Development and its Objective 7: Develop and Implement a Comprehensive Public Art Policy – Tasks: 1) Survey of surrounding city public art programs; 2) Complete summary of Glendora’s public art policies; and 3) Based on Council feedback, finalize recommendations for a comprehensive public art plan; and
WHEREAS, on March 28, 2023, City staff presented a report to the City Council regarding current/policies and research on regulations and promotion of public art. The Council directed staff to prepare a draft ordinance and/or policies relating to the establishment of a public art program. Council direction specified a program to include standards/guidelines, art requirements for new developments (and in-lieu fees), establishment of an art fund, and a local artist directory; and
WHEREAS, this Ordinance will help to implement certain policies of the City’s General Plan: Land Use Element – (LU16.7): “Encourage the use of existing public and private facilities for publicly accessible activities, such as art show events, craft shows, etc.”; and the Historic Preservation Element: “Memorialize significant people, places, and events in the history of Glendora through plaques, and public art”; and
WHEREAS, public art is a critical element of providing a culturally rich environment to residents and visitors which also enriches the community with aesthetic qualities. The purpose of this Ordinance is to establish a Community Art Program which will ensure the incorporation of public art within the community and into development projects within the City; and WHEREAS, the City finds it necessary to amend the Glendora Municipal Code (GMC) to establish a Community Art Program (Program) for the development of cultural and artistic assets, including artwork and performing arts which will enhance the quality of life in the community.

The City Council makes the following findings in connection with the adoption of this Program and the associated in-lieu fees:

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Ordinance No. 2083 Page 2 of 17
A. The purpose of the Program is to promote the purchase and development of public artwork within the City of Glendora. All in-lieu fees collected pursuant to the Program shall be used to purchase and develop public artwork /cultural amenities and to support art education, performing arts, and art events (among other things) within the City of Glendora.

B. There is a reasonable relationship between the acquisition of artwork through the Program and the development projects on which the in-lieu fees provided by this Ordinance shall be imposed because (1) artwork will enhance the real property values within the City generally, including the development projects to which the Program will apply, and (2) artwork will enhance the aesthetic values of the City as a whole, make the City an attractive place to live and visit, thereby making the City more economically vital.

C. There is a reasonable relationship between the need for cultural amenities such as art and the development projects to which the Program will apply because the development of real property generally necessitates that additional costs be incurred, and amenities be provided for harmonious and aesthetically pleasing environments created by the development project.

D. The amount of the art allocation established by this Program is reasonably related to the artwork to be acquired because the amount of the allocation/fee increases as the value of the development project to which the Program will apply rises, so there will be a direct and proportionate relationship between the size of the development project and the quantity or quality of artwork which can be purchased from the fees generated by the development project to which the program will apply.

E. Several cities in the surrounding region have adopted public art policies and ordinances with varying but similar thresholds and requirements; and WHEREAS, the Planning Commission held a public hearing on December 5, 2023, after due notice was given as required by law, and recommended adoption of this Ordinance; and WHEREAS, the City Council held a public hearing on January 9, 2024, after due notice was given as required by law, at which time oral and documentary evidence was introduced along with the recommendation of the Planning Commission; and WHEREAS, this action constitutes a wholly regulatory action, and not a project, such that the activity in question does not have a direct or significant effect on the environment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. In adopting this Ordinance, the City Council finds and declares that:

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Ordinance No. 2083 Page 3 of 17
A. This Ordinance serves the public health, safety, and welfare of the residents and businesses within the City through the promotion and regulation of the development of cultural and artistic resources, the placement of artwork and performing arts, which will encourage pride within the community, enhancing property values, enhancing the quality of life through artistic opportunities, creating a cultural legacy for future generations through the exhibition of public artwork, and enriching and enhancing the physical attractiveness of the City.

B. This Ordinance is consistent with the Glendora General Plan as set forth in the recitals above.

C. The amendments proposed by this Ordinance to the City of Glendora Municipal Code (GMC) will not be detrimental to the public interest, health, safety, convenience, or welfare of the City, nor will it present any risk to the public health and safety.

SECTION 3. The City Council finds that the proposed Community Art Program and its related amendments to the GMC and adoption of art requirement in-lieu fee are exempt from the California Environmental Quality Act (CEQA) under provisions of the CEQA Guidelines pursuant to (i) §15061(b)(3) because there is no possibility that it may have a significant effect upon the environment, and (ii) §15378, as the Ordinance is not a project under CEQA because it does not cause direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment, because it does not authorize any specific activity.

SECTION 4. GMC, Title 19 - §19.24.075(k) is hereby amended as shown below with unaltered text provided for context and added text in bold italic and deleted text shown stricken through as follows:
(k) Murals.
(1) Murals are permitted in designated subdistricts with a two-step approval process by the historic preservation committee and planning commission. (2) Murals shall only be permitted on side walls of buildings. No murals shall be allowed on building frontage along Glendora Avenue.
(3) Murals shall not exceed eighty percent of the length or height of a wall and shall not extend to the edges of the wall or architectural features on the wall. Murals shall not be counted toward the number of allowable signs per business tenant or as part of the maximum allowable sign area. (4) Murals shall have a Glendora historic or community theme (e.g., hillside scene, notable buildings or locations) or express the city’s “Pride of the Foothills” motto. Murals shall not include any signage, language or imagery pertaining to a specific business, commercial product or service. (1) Murals and other public art are encouraged within the CCAP zone and subject to regulations in the zoning code (Glendora Municipal Code Title 21).

SECTION 5. GMC, Title 19 - §19.24.075(m) is hereby amended as shown below with unaltered text provided for context and deleted text shown stricken through as follows:

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Ordinance No. 2083 Page 4 of 17
(m) Sign Types Allowed.

Sign Types Allowed (Shaded Areas) in Each Subdistrict
Subdistricts
Sign Type T-4 T-5 T-5A
Wall Signs-Individual Channel Letter Internally Illuminated Wall Signs-Individual Channel Letter Externally Illuminated Wall Signs-Non-illuminated Channel Letter
Wall Signs-Painted
Awning Signs
Permanent Window Signs
Projection Signs
Restaurant Menu Signs
Building Name Signs
Movable Signs
Murals
Historic Landmark Plaques
Temporary Real Estate Signs * ** **
Directory Nameplate Signs * **
[NOTE: THE REMAINDER OF THE TEXT OF §19.24.075 IS NOT INCLUDED AS NO FURTHER CHANGES ARE PROPOSED BY THIS ORDINANCE]
SECTION 6. GMC, Title 21 (Zoning), Chapter 21.03 (General Regulations) is to include a new section and is hereby amended, to read in its entirety, as follows (added text in bold italic):

CHAPTER 21.03.150 – COMMUNITY ART PROGRAM
Purpose.

This chapter shall be known and cited as the Glendora Community Art Program, the intent and purpose of which is to enhance the physical appearance of the community by facilitating and promoting opportunities to provide for cultural enhancement. The Glendora Community Art Program also has the following goals:

1. Distinguish Glendora as a special place to live, work, play and visit.

2. Strengthen cultural awareness, creativity, and innovative thinking in the community. 3 . Promote the general welfare by encouraging pride in the community, increasing property values, enhancing the quality of life through development of cultural and artistic resources.

4. Integrate the vision of artists with the perspective of other design professionals into the planning and design of the urban landscape.

5. Provide every member of the community easy visual access to artworks from pedestrians and vehicles on major public streets.

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Ordinance No. 2083 Page 5 of 17

6. Provide a means to counterbalance what many consider to be the “negative” effects of development (e.g., construction noise, traffic, congestion, and pollution).

Definitions.

For purposes of this chapter:
“Art” or “Artwork” includes, but is not limited to, sculpture, monument, murals, fresco, basrelief, mobiles, photography, drawings, handcrafts, painting, fountain, landscape composition, banners, mosaic, ceramic, weaving, caring, and stained glass. “Art” or “Artwork” is the creative result of individual or group effort and is either unique or of limited-issue nature, and is normally not mass-produced or intended primarily for a commercial market. “Art” or “Artwork” does not normally include landscaping, paving, architectural ornamentation, or signs as defined by Chapter 19.24 of the Municipal Code. "Commission" means the City of Glendora Planning Commission. "Community Art Fund” means the fund and account established by the City for any money collected in accordance with the in-lieu contribution provisions of this chapter, as set forth in Chapter 21.03.050(D) below.
“Developer” means any person or entity that is financially and legally responsible for the planning, development, and construction of any Development or Development Project covered by the Community Art Program, who may or may not, be the owner of the subject property. “Development” or “Development Project” means any man-made change to improved or unimproved real property, the use of any principal structure or land, or any other activity that requires the issuance of a building permit and subject to the Program. "Director" means the director of Community Development Department “Mixed use with residential” means commercial project that includes residential as ancillary component of 10 or less units.
"Program" means the Glendora Community Art Program established pursuant to this chapter.
"Project Applicant" means the individual or entity subject to and required to submit an application to the Commission / Director under the Program. The Project Applicant shall be the individual or entity that has submitted the application for a Development Project and/or owns the land upon which the Development is proposed.

A. Program Applicability; Art Allocation.

This chapter applies to commercial and industrial development or residential projects of 10 dwelling units or more, with a total building permit valuation of $375,000.00 or more.

Applicability also includes exterior modifications, alterations and additions, all remodeling of existing residential buildings of more than ten (10) units, and all remodeling of existing Item #6. Page 7
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Ordinance No. 2083 Page 6 of 17
commercial and industrial Developments.

All applicable Development, shall be required to acquire, place, and install approved Artwork, subject to the terms and guidelines of this chapter, concurrently with the completion of the Development Project, consistent with the standards of this chapter. Applicable Development Projects can either provide public Art that is equal to, or more than the dollar value amount required, or in-lieu of installation, instead provide an equal fee payment to the City to be applied to the Community Art Fund (as described herein).

1. Art Allocation.
a. The value of the placed and installed approved Art shall be equal to a minimum percent of the total proposed Development’s building permit valuation (BPV), as described below:

All commercial / industrial &
mixed use with residential as
ancillary component (with BPV
of $375,000+)
The fees, rates, and charges for
the Glendora Art Program shall be
established pursuant to resolution
by the City Council
All new residential development
of eleven (11) or more
units/houses and new mixed
use with residential as primary
component.

The fees, rates, and charges for
the Glendora Art Program shall be
established pursuant to resolution
by the City Council
b. The total BPV shall be computed at the time building permits are issued, using the most current Building Valuation Data set forth by the International Code Council (ICC). Square foot value is based on the type of building construction, the proposed use of the building, and the quality of construction. An initial BPV shall be estimated by the City's Building Official when the developer / Project Applicant submits formal application plans to the City's Building and Planning Divisions. The BPV shall be recalculated when the Development Project receives building permits.
c. The Project Applicant shall be permitted to purchase, place, and install an approved Artwork in an amount less than the required value, provided that the Project Applicant pays an in-lieu contribution to the Community Art Program Fund equal to the difference between the required value and the costs of acquisition and installation of such Artwork.

2. In-Lieu Fee Contribution.

In lieu of placement of approved Artwork, the Project Applicant may pay into the Community Art Program Fund an amount equal to the required art allocation of the total proposed Development’s BPV. Payment must be made prior to building permit issuance.

3. Program Exemptions.

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Ordinance No. 2083 Page 7 of 17
The following developments or modifications, alterations, and additions to the developments are exempt from this chapter:
a. Residential, mixed use, commercial, or industrial development consisting exclusively of rehabilitation work required for seismic safety, as a result of a natural disaster, declared federal or state emergency or major disaster, or to comply with applicable building requirements, and governmental mandates, including, but not limited to, the Americans With Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990), as amended, regardless of valuation. b. Commercial or industrial development projects owned solely by a nonprofit organization under Internal Revenue Code Section 501(c)(3), provided the premises are operated by a nonprofit organization and used exclusively in furtherance of nonprofit purposes.
c. New residential or mixed-use development containing a minimum of 25 percent (25%) affordable housing units for very low, low, or moderate-income households as defined in the California Health and Safety Code commencing with Section 50050.
d. New residential projects (single family and multiple family) of 10 or less units. e. Buildings and projects designed and dedicated to performing arts spaces or facilities including theaters, performance art centers, or other similar facilities as determined by the Director, or museums. This exemption does not include commercial movie theaters, private recreation facilities, or buildings or spaces dedicated to primarily administrative activities.
f. All public works projects and governmental agency projects.

These exemptions shall apply only as long as a valid building permit and the exempt use is maintained.

B. Permissible Uses of Art Allocation.

The art allocation may be used by Project Applicant to pay for the following expenditures:
the Artwork itself, including the artist's fee for design, structural engineering, and fabrication; transportation and installation of the Artwork; identification plaque(s) for the Artwork; mountings, pumps, motors or subterranean equipment, pedestals, bases, or materials directly necessary for installation of the Artwork; lighting specifically illuminating the Artwork; art consulting fees which shall not exceed ten percent (10%) of the total art allocation; and art appraisals requested by the Commission / Director.

C. Prohibited Uses of Art Allocation.

The art allocation may not be used by the Project Applicant to pay for the following expenditures: expenses to locate the artist (e.g. airfare for artist interviews, etc.); architect and landscape architect fees; landscaping around a sculpture, that is not Item #6. Page 9
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Ordinance No. 2083 Page 8 of 17
included as part of the artist's sculpture furnishings, including, but not limited to, functional structures, prefabricated water or electrical features not created by the artist, and ornamental enhancements; utility fees associated with activating electronic or water generated artwork; lighting elements not integral to the illumination of the artwork; publicity, public relations, photographs, educational materials, business letterhead or logos bearing artwork image; and dedication ceremonies, including unveilings or grand openings.

D. Community Art Fund.

1. Any money collected in accordance with the in-lieu contribution provisions of this chapter shall be deposited in a separate account denominated as the “Community Art Program Fund”. The art fund may also be used as a depository for endowments, bequests, grants, or donations. The City Manager or his/her designee shall establish accounting records sufficient to identify and control these funds.

2. Expenditure. The Community Art Program Fund shall be used to provide art in order to further the intent and purpose of this chapter. The expenditures of funds shall be limited to the following uses:
a. For the design, acquisition, commission, installation, improvement, maintenance, and insurance of Artwork. Design fees may include any fee paid to an appropriate party for the development of a design concept and preparation of construction drawings, which are separate and apart from the cost of the fabrication and installation of Artwork;
b. To sponsor or support art education, performing and literary arts, art events, and create temporary or community-based art;
c. For the acquisition and improvement of real property or easements or licenses upon any real property for the purpose of displaying Artwork, which has been or may be subsequently approved by the City;
d. Identification of existing artwork in the community; e. During a fiscal year, for maintenance of and utility charges related to the Artwork purchased pursuant (D)(2)(a), above; provided, that the total amount of expenditures made in any year from the Community Art Program Fund shall not exceed ten percent (10%) of the total available amount of in-lieu contributions deposited, pursuant to this chapter, during the City’s fiscal year immediately preceding the expenditure; or
f. For costs associated with administering this chapter, in an amount not to exceed fifteen percent (15%) of the allocation as set forth in this chapter.

3. If real property purchased with monies from the Community Art Program Fund is subsequently sold, then the proceeds from the sale shall be returned to the Community Art Program Fund.

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Ordinance No. 2083 Page 9 of 17

4. Return of in-lieu contributions shall be subject to the following:
a. In-lieu contributions paid into the Community Art Program Fund that are not committed within ten (10) years from the date of payment may be returned to the current owner of the Development Project with all interest actually earned thereon if a written request for return is filed with the City’s Finance Department during the tenth year after payment and refund of the fees is approved by the City Council.

The request for return shall be verified and shall include the date of payment, the amount paid and method of payment, the location of the Development for which the fee was paid, and a statement that the Project Applicant is the payer of the fees and/or the current owner of the Development Project.
b. The City Council shall determine if return of the then uncommitted portion of the fees and interest is appropriate and, if so, the method of refund. No refund shall be appropriate if the City Council determines any one of the following applies:
1) The City Council finds the fee is needed for art in public places. 2) The administrative costs of refunding the uncommitted fees pursuant to this chapter exceeds the amount to be refunded, provided that at least ten (10) days prior to the hearing, a notice of public hearing on this issue has been published and posted on the site of the Development Project in not less than three places.
c. Expenditure of fees shall be subject to the standards set forth in this chapter.

E. Value Verification.

A budget shall be included with Art proposal and updated at time of permit issuance to document required art allocation amount and permissible use expenditures. If City staff elects to verify the value of a proposed Artwork (by past records of comparable work sold, etc.), the City reserves right to request to have the artist's proposal and/or other completed works appraised by a qualified art appraiser selected by the City. The Project Applicant shall pay up front for any art appraisal service fees. This expense may be deducted from the total art allocation.

F. Application Process.

1. Art Determination.

Upon submittal of a Development proposal for plan or permit approval to the City's Planning Division or Building Division, the valuation of the Development Project will be assessed. If the Development Project is valued at a level above the Community Art Program’s applicability, staff will inform the Project Applicant of the estimated art allocation requirement for the Development Project. The Project Applicant will be given full Program details including the Community Art Program application. Artwork must be approved prior to issuance of a building permit and in place prior to issuance of a certificate of occupancy.

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Ordinance No. 2083 Page 10 of 17

2. Artist Selection.

The Project Applicant, when choosing to install Artwork instead of contributing to the Community Art Program Fund in-lieu of placement of approved artwork, the Project Applicant must choose artist(s) meeting the Program criteria. In collaborating with the selected artist, the Project Applicant shall package the art application for Commission/Director review. The Project Applicant is responsible for artist and Artwork selection, subject to the criteria set forth in the Program, which shall be evaluated individually by the Commission or the Director, as set forth below.

For assistance, the Project Applicant can hire an art consultant. Such consultant’s role is to research and present qualified artists, responsible for providing written and visual materials for the application. Consulting fees are capped at ten percent (10%) of the total art allocation, with any excess absorbed by the Project Applicant.

3. Commission / Director or Director Review.

The Project Applicant must submit the Community Art Program application to the City's Planning Division, which will schedule an appointment with the Planning Commission or Director for review of the application. The Planning Commission shall review all art proposals located on publicly owned land and/or right-of-way, within in the Civic Center Area Plan (CCAP) zone, on properties that have a historical listing, and all Development Projects with building permit valuations of over $1,500,000. The Director will review all art proposals not subject to the above-mentioned Planning Commission reviews. Findings for approval shall be based on the review criteria and requirements of this chapter.

4. Notification, Follow-Up, and Appeals.
a. The Project Applicant shall be notified in writing of the Commission/Director's decision of the review meeting. If the Artwork is approved, any outstanding items that must be completed by the installation date will be listed and given to the Project Applicant. b. If the Artwork is not approved, the reason(s) for denial will be noted, including possible modifications or additions which could lead to recommended approval.

Should the Project Applicant agree to the modifications, he/she may resubmit an application to the Commission/Director for reconsideration. The Project Applicant may also appeal the Commission/ Director's decision to the City Council in accordance with the appeal process provided in Section

21.01.030(F). Once approved by the City, the Project Applicant shall inform the City of the approximate date the artwork will be installed.

5. Unveiling Plans.

The Project Applicant shall contact the Planning Division regarding any unveiling or dedication ceremonies for the artwork. An unveiling or dedication is strictly optional.

City staff shall work with the Project Applicant to promote press opportunities and public interest in the Artwork.

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Ordinance No. 2083 Page 11 of 17
G. Review Criteria and Requirements.

1. Artistic Qualifications.
a. Experience. Artists should be working artists, who preferably have a portfolio or can create public art. Qualified artists should have experience in design concept, fabrication, installation, and long-term durability of large-scale exterior artworks. Artists must be able to successfully collaborate with design teams, architects, art consultants, developers, engineers, fabricators, and landscape architects, and meet scheduled deadlines. It is preferable to have Artists that also have experience in negotiating and contracting their work responsibly. Artists who do not meet these criteria will not be approved by the Commission / Director.
b. Verification of Past Works. Artists must be able to verify the value of the proposed Artwork, based on their previous and current art. The City may request records, including but not limited to, sales contracts, invoices, and payments with respect to any previous and current public artworks the proposed artist has commissioned. Gallery list prices or asking prices of works are not necessarily comparable, as they are not records of a willing buyer. If the value of the proposed art piece cannot be verified (by records of past comparable sold works, etc.), the City may choose, at its sole discretion, to have the artist's proposal and/or other completed works appraised by a qualified art appraiser.

This expenditure shall be counted toward the total art allocation and shall be borne by the Developer. The value of the proposed Artwork shall be verified prior to Commission / Director review as to not delay the approval process. c. Exemption. The above provisions shall not apply if City or nonprofit is undertaking project as a “Community related” art installation as part of an allowed Community Art fund expenditure.

2. Artwork Criteria.
a. Artistic Expression and Innovation.

Proposed Artworks shall demonstrate how they will effectively engage the public and invite a "second look." Works engaging to the public are often described as thought provoking, inspiring, entertaining, clever, whimsical, powerful, reflective, or symbolic. Innovation and originality are encouraged and expected. The Commission / Director takes interest in the artist's creative thought process in relationship to the specific Development Project. Therefore, existing works are not generally encouraged. Artists shall be able to thoroughly discuss the following elements of their proposal with the Commission / Director: expressive properties (mood, feeling, message, symbolism) and formal properties (balance, emphasis/dominance, repetition/rhythm, unity, form/shape, texture, color).
b. Scale and Content. Artworks must be appropriate in scale, material, form, and Item #6. Page 13
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Ordinance No. 2083 Page 12 of 17
content to their immediate, general, social, and physical environments. The Artwork shall not look like an afterthought to the Development. The following are not acceptable:
1) Mass produced reproductions or replicas of original works of art.

Exceptions are signed sculptures orsimilar work by the original artist for reproduction. (Edition limit: 5).
2) Functional equipment, which may be considered part of an amenities package, such as benches, chairs, fountains, etc.
3) Decorative or ornamental pieces which are not designed by a qualified, acceptable artist, including historical markers or bells, bell towers, obelisks, minor architectural ornamentation, and garden sculpture.
4) Art as advertisements or commercial signage mixed with imagery. 5) Landscape architecture and landscape gardening except where these elements are designed or approved by the artist and are an integral part of the Artwork by the artist; or
6) Landscaping required by the City as part of any development / project entitlements (or conditions of approval established therefor); or 7) Services or utilities necessary to operate or maintain the Artwork. c. Permanence and Materials.

The following are recommended materials: bronze, stainless steel, high-grade aluminum, hard stone. The following materials are not recommended: Corten steel, wood, soft stone (e.g. alabaster). Other materials not listed may be considered, in the event the artwork application includes a comprehensive maintenance plan, which meets the interest and standards of the Commission / Director and staff. Rust proof materials must be used whenever possible.

Artists will be asked to provide a breakdown by percentage of metal alloys for bronzes from foundries. Thickness and grade/quality of steel works will be reviewed for rust proof durability. Artists shall take note of which materials (including nuts, bolts, and other metal fixtures) will be in contact with each other that may produce oxidation and rust. Artists must be able to clearly demonstrate the quality, craftsmanship, and durability of their artwork.

Substantial consideration shall be given to structural and surface integrity and stability, permanence and weathering, resistance against theft, vandalism, and the probability of excessive maintenance and repair costs. Artworks must be constructed of durable, long-lasting materials that are able to withstand outdoor display, and require low levels of maintenance. When selecting an art piece, Project Applicants shall keep in mind that property owners are legally responsible for the maintenance of the Artwork for its lifetime.

Item #6. Page 14
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Ordinance No. 2083 Page 13 of 17
d. Multiple Editions.

If the proposed Artwork is one of multiple editions, the Project Applicant shall include the edition number of the piece provide the location of all other editions.

To maintain the value of the proposed Artwork, similar editions may not be publicly displayed within a 50-mile radius of the Development / project site, unless both the Commission/Director and the owner of existing and/or future editions grant permission.
e. Water Features and Fountains.

Water feature pieces, or Artwork requiring water, must be conceptually designed by an acceptable, qualified visual artist in order to be considered for the Program. The Artwork must stand on its own should the water cease to function properly. There must be a demonstrated collaboration between the artist and the water feature design company. The intent of the Program is to promote the work of visual artists, not water feature design companies.

Water-related costs, such as pump and pool construction, will be evaluated by the Commission/Director for consideration as part of the overall art allocation. Project Applicants are welcome to exceed the arts budget / art allocation to construct a water feature. However, water features will not be accepted in lieu of the Community Art Program requirement. No more than 30 percent (30%) of the total art allocation may be utilized for water-related costs.
f. Architecture as Art.

The following shall be used to determine, on a case-by-case basis, whether architecture can be considered Art for the purposes of fulfilling this chapter’s requirements:
1) The architect shall be substantially recognized by the art world in shows, museums, and/or publications.
2) When reviewing architecture as Art, the underlying concept of the architecture shall be expressive as more than mere utilitarian architecture. The architecture as a whole or certain architectural features shall express ideas or meaning and have cultural significance or conceptual complexity in relation to the totality of the object. 3) In the alternative, architecture can be considered Art if it is created as a collaborative effort with an artist, the artist does the majority of the work, the artist has major design control of the portions of the architecture to be considered art, and the artist has been brought in early in the process.

The artist shall have experience and knowledge of monumental scale and sculpture.
4) The architecture must meet all the general criteria regarding the placement of Artwork on private property as defined in this chapter.

Item #6. Page 15
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Ordinance No. 2083 Page 14 of 17
g. Inoffensive.

Due to the Artwork’s “public” requirements, will necessarily be highly visible to the public, will be associated with Community Art Program requirements, and because the traveling public will have no real opportunity to avoid the visual aspects of the Art, expressions of obvious bad taste or profanity are prohibited. It is the intent of this criterion to address proposed Art which by its nature would generally be considered offensive to the public.

H. Site and Installation and Maintenance Requirements.

1. Visibility.

Artwork is to be located outdoors and easily visible to both motorists and pedestrians from a major public street. Distance from the artwork to the public street should typically not be greater than 50 feet. Artwork may not be placed near monumental signs, sign walls, or bus benches as these structures may impede the public's view from the street or diminish the aesthetic value of the Artwork. Lettering, symbols, or signage are not permitted upon the artwork or its foundation, except as intended by the artist. Visibility to the general public is the key criteria in approval of Artwork location. The Artwork shall be displayed in an area that is open and freely accessible to the public for at least (10) hours each day or displayed in a manner which provides public accessibility in an equivalent manner based on the characteristics of the Artwork or its placement on the site.

Exceptions can be made for large open or enclosed public areas if the Artwork or its placement is clearly visible from the street.

2. Signage.

Permanent signage of any type is not permissible in or around the immediate area of the Artwork. This includes the foreground, background, or adjacent areas of the Artwork. Signage should not distract or diminish the aesthetics of the artworks, when the public views the Artwork from the most accessible vantage points (e.g. intersections, entryways). The Commission / Director will review all signage plans and ask the Project Applicant to provide alternative locations should the signage interrupt the public's view.

3. Lighting and Electrical.

Artwork shall be properly lit during evening and nighttime hours. All lighting and electrical elements should be in good working condition and meet all current safety conditions. Lighting and electronic elements, not integral to the sculpture, will not be included as part of the art allocation. Lighting plans must be submitted as part of the application.

4. Landscaping and Base.

Landscaping and art base should be well integrated and securely installed. The Item #6. Page 16
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Ordinance No. 2083 Page 15 of 17
sculpture must also be secured to the base. A licensed structural engineer must approve and certify the installation plans as structurally sound, safe, and durable. The base shall only house the Artwork and plaque, if applicable.

5. Identification.

Each Artwork shall be identified by a plaque approximately eight inches by eight inches and made from cast bronze or an alternative material approved by the Director. The plaque shall be placed in a ground or wall location near the Artwork, listing only the title, name of artist(s), name of who it was commissioned by, and date of installation. The Director must approve any additional plaques that may be requested. This expense may be deducted from the total art allocation.

I. Ownership and Maintenance.

1. All Artwork placed on the site of a Project Applicant’s Development shall be property of the landowner; the obligation to provide all maintenance necessary to preserve the Artwork in good condition shall remain with the site’s owner.

2. The Project Applicant shall demonstrate that the selected Artwork is constructed for permanent outdoor display and that provisions have been made for its longterm care, preservation of the Artwork in good condition to the satisfaction of the City, protection of the Artwork against physical defacement, mutilation, or alteration, and encourage securing and maintaining fire and extended coverage insurance and vandalism coverage. Prior to the issuance of a final building inspection, the Project Applicant and owner of the site shall execute and record a covenant in a form approved by the City for the maintenance of the Artwork.

3. All Artwork donated to the City shall become the property of the City upon acceptance by the City Council.

J. Damaged Artwork.

The property owner of the Development shall be responsible for repairing the Artwork in the event of damage and/or vandalism. Artwork damaged or vandalized shall be repaired as closely as possible to the original approved artwork. If repair is needed, the original artist must be given first refusal on repair(s) for a reasonable fee. If the original artist is not available or is unwilling to perform the required repair(s) for a reasonable fee, the property owner shall make arrangements for repair(s) with a reputable art conservator. The property owner shall be responsible for notifying the Commission / Director and City staff of the steps that will be taken to repair the artwork. Property owners are encouraged to secure and maintain fire and extended coverage insurance and vandalism coverage.

K. Removal of Artwork
Removal of required Art is prohibited without the City’s approval. The City may require replacement of the Art. Any removal,relocation, orreplacement of the public Item #6. Page 17
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Ordinance No. 2083 Page 16 of 17
art must be consistent with the California Preservation of Works of Art Act and the Federal Visual Artists’ Rights Act and any other relevant law. The Developer or owner of the applicable Development Project shall execute a restrictive covenant in a form acceptable to the city attorney, enforceable by the City, which shall be recorded against the project site and shall run with the land for a period of twenty (20) years from the installation date of the applicable Art / Artworks.

1. Request. A request for the removal of any approved Artwork shall be submitted to the Director in the form of a letter for review and approval. If the removal request is approved, a building demolition permit is required if determined to be necessary by the City’s Building & Safety Division.

2. Approval. Approval of removal of Artwork will be subject to the condition of the Artwork and the required length of time indicated in the recorded covenant.

L. Donation of Artwork to City.

Although the Artwork is located in public view, the intent of the Program is for the Artwork to be located on private property as part of the fixed assets of that property. Therefore, the City does not encourage the donation of public art to the City. However, in special cases where it is impossible for Artwork to remain on private property and/or be maintained by the property owner, the City may consider accepting the donation of an Artwork. Property owners may submit a written request to the Commission describing the unique circumstances and the reasons why they are requesting that the City accept the donation of the Artwork.

The Commission will review their request, discuss the proposal, and forward a recommendation to the City Council.

SECTION 8. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently declared invalid or unconstitutional.

SECTION 9. The Mayor shall sign this Ordinance and the City Clerk shall attest and certify to the passage and adoption thereof and cause same to be published at least once in the San Gabriel Valley Examiner, a weekly newspaper of general circulation, published in the City of Glendora, which newspaper is hereby designated for that purpose (Govt. Code §40806); and thereupon, and thirty (30) days after its passage, this Ordinance shall take effect and be in force.

PASSED, APPROVED and ADOPTED this ___ day of ___________, 2024.

City Council of Glendora, California
BY: __________________________________
MENDELL L. THOMPSON
Mayor
Item #6. Page 18
Meeting Date: 2/13/2024 / Packet Page #: 63
Ordinance No. 2083 Page 17 of 17
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the 9th day of January, 2024. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the _____ day of ______, 2024, by the following roll call vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

I further certify that pursuant to Government Code Section 36933(c)(l), a summary of said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the February 8, 2024 and _______.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #6. Page 19
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PUBLIC NOTICE

SUMMARY OF PROPOSED ORDINANCE
(AS PRESCRIBED BY GOVERNMENT CODE SECTION 36933 (c) (1)) NOTICE IS HEREBY GIVEN THAT at their meeting on January 9, 2024, the Glendora City Council introduced for its first reading the proposed Ordinance No. 2083, which if approved, will amend various sections of the Glendora Municipal Code (GMC), specifically Title 19 (Building and Construction) and Title 21 (Zoning). The ordinance proposes to revise the GMC to establish guidelines and standards for the implementation of the Community Art Program. The proposed amendments are presented for City Council consideration in line with their goal of formulating and executing a comprehensive public art policy. The Community Art Program's objective is to elevate the physical aesthetics of the community by introducing a well-defined public art policy. The proposed regulations include guidelines for an art allocation requirement and the introduction of an in-lieu fee. This fee will be incorporated into the Master Fee Schedule.

Collectively, these measures constitute a structured framework for the Community Art Program in Glendora, promoting cultural enhancement and the beautification of the community.

A full text copy of the ordinance may be reviewed in the Office of the City Clerk of the City of Glendora at Glendora City Hall, 116 E. Foothill Boulevard, California, and online at www.cityofglendora.org under public notices.

Said ordinance will become effective 30 days after adoption.

The City Council will consider adoption of said ordinance at their meeting to be held February 13, 2024, 2nd reading/adoption, at 7:00 p.m., in the Council Chamber, 116 E. Foothill Boulevard, Glendora.

The foregoing Ordinance was introduced for first reading at a Regular Meeting of the Glendora City Council by the following roll call vote:

AYES: COUNCIL MEMBERS: Allawos, Boyer, Davis, Fredendall and Thompson.

NOES: COUNCILMEMBERS: None.

ABSENT: COUNCILMEMBERS: None.

ABSTAIN: COUNCILMEMBERS: None.

Dated this 30th day of January, 2024.

Kathleen R. Sessman, MMC
City Clerk / Communication Director
Published in San Gabriel Valley Examiner: February 8, 2024 Item #6. Page 20
Meeting Date: 2/13/2024 / Packet Page #: 65

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

CALIFORNIA ENVIRONMENTAL QUALITY ACT

NOTICE OF EXEMPTION
Project Title: Community Art Program (File No. PLN23-0006) Project Location: Citywide
Project Sponsor: City of Glendora
Mailing Address: 116 E. Foothill Blvd, Glendora, CA 91750 General Plan Land Use Designation: Citywide – applies to all land use designations Zoning Designation: Citywide – applies to all zoning designations Project Description: Adopt an ordinance and resolution which amends certain sections of Title 19 (Buidling and Construction) and Title 21 (Zoning) of the Glendora Municipal Code to implement related Community Art Program, as well as adopting an art requirement in-lieu fee, and a Community Art Program Policy and Guidelines Manual.

The City Council recommends the following exempt status/findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemptions - Type:

Statutory Exemption. Code Number: CEQA Guidelines Sections: 15061-2 Reasons for Exemption: The proposed Community Art Program (File No. PLN23-0006) and its related amendments to the Glendora Municipal Code (proposed ordinance) and adoption of art requirement in-lieu fee (proposed resolution) are exempt from the California Environmental Quality Act (CEQA) under provisions of the CEQA Guidelines pursuant to (i) Section 15061(b)(3) because there is no possibility that it may have a significant effect upon the environment; and (ii) Section 15378, as the Ordinance/Resolution is not a project under CEQA because it not cause direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment, because it does not authorize any specific activity.

Date:

Jeff Kugel, Director of Community Development
The above recommended exempt status and findings were adopted by the following body:

City Council on
Date:

Mark Carnahan, City Planner (626) 914-8253
Item #6. Page 21
Meeting Date: 2/13/2024 / Packet Page #: 66

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 13, 2024
FROM: CITY MANAGER DISTRICT(S): CITYWIDE
SUBJECT: CONDUCT 2024 ANNUAL REVIEW OF CITY COUNCIL APPOINTMENTS TO VARIOUS

REGIONAL ORGANIZATIONS AS CITY REPRESENTATIVES/DELEGATES

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPOINTING

DELEGATES AND ALTERNATES TO VARIOUS REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2023-2024 AND RESCIND RESOLUTION CC 2023-02.”

STRATEGIC FOCUS AREAS
 Not Applicable

EXECUTIVE SUMMARY
Historically, after each City Council reorganization or immediately following, the City Council reviews and may make changes as to which members and/or staff members are appointed as delegates and alternates to various “regional” boards and committees where the City of Glendora is a voting member.

This year the review will take place in January 2024.

This process is the responsibility of the City Manager who works with Council Members to facilitate this review and present changes for Council consideration. Three assignments are regulated during the City Council reorganization process as they require the delegate to be Mayor, for example City Selection Committee (Government Code 50270), County Sanitation District (Health and Safety Code 4730), and the Metro Gold Line Foothill Extension Construction Authority (Resolution CC 2021-43).

The attached resolution (Attachment A) and list of regional appointees (Attachment B) will enact appointments as deemed appropriate by the City Council for 2023-2024.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
At the same meeting as City Council reorganization or immediately following, regional appointments are annually reviewed and adopted by City Council by Resolution.

The City Council Reorganization for the Glendora City Council occurred at the December 13, 2023, City Council Meeting, at which time Mendell Thompson was appointed Mayor and David Fredendall was appointed Mayor Pro Tem for the 2024 term. These changes were automatically incorporated into the regional list of appointments and the notice of City Council reorganization was sent to each regional organization.

DISCUSSION
Annually, the City Manager prepares a report for City Council consideration to allow for the review and updating of which Council Members and/or staff members are appointed as a delegate and/or alternate to Item #7. Page 1
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Staff Report Page 2 of 2
such organizations like the League of California Cities – LA County Division; San Gabriel Valley Council of Governments; and Independent Cities Association as examples.

As part of the City’s membership in these regional organizations, the City Council is asked or required to appointment individuals that will sit on their Governing Boards and provide guidance via their votes. The City’s participation in these groups, along with groups where we might not have a predesignated voting voice, are regional groups which focus on many regional and local issues of importance to the San Gabriel Valley and Glendora.

It should be noted that assignments to the City Selection Committee and County Sanitation District No. 22 are regulated by California Codes and require the Mayor to serve as the delegate representative. In addition, per Resolution CC 2021-43, the assignment to the Metro Gold Line Foothill Extension Construction Authority JPA requires the Mayor to serve as the alternate representative each year, unless the Mayor is the Delegate, at which time the City Council will select an Alternate.

The City Council Reorganization for the Glendora City Council occurred at the December 13, 2023 City Council Meeting, at which time Mendell Thompson was appointed Mayor and David Fredendall was appointed Mayor Pro Tem for 2024 these changes are automatically incorporated into the regional list of appointments and a notice of City Council reorganization was sent to each regional organization. The attached resolution (Attachment A) and list of regional appointees (Attachment B) will enact the newly appointed Mayor as assignments to the City Selection Committee, County Sanitation District No. 22, and Metro Gold Line Foothill Extension Construction Authority JPA as required.

In addition to the changes required outlined above, the following additional changes have been requested and have been incorporated into proposed Resolution and list of Regional Appointments:

1. Due to the recent resignation of Assistant Public Works Director Chisom Obegolu an appointment to serve as delegate to the San Gabriel Valley Water Association is needed. For 2024, the appointments to the San Gabriel Valley Water Association shall be Public Works Director William Wittkopf as delegate, and Council Member Fredendall will continue to serve as alternate.

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Adam Raymond, City Manager
Concurs With Not Applicable
Reviewed By Adam Raymond, City Manager
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, Assistant City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution
B. List of Regional Appointments (Exhibit A of Resolution) Item #7. Page 2
Meeting Date: 2/13/2024 / Packet Page #: 68
RESOLUTION CC 2024-____

A RESOLUTION OF THE CITY COUNCIL APPOINTING CERTAIN

ELECTED OFFICIALS AND STAFF MEMBERS TO VARIOUS
REGIONAL AND LOCAL BOARDS AND COMMITTEES FOR 2024 AND
RESCIND RESOLUTION CC 2023-02

THE CITY COUNCIL
City of Glendora, California
WHEREAS, annually the City Council reviews and makes certain appointments to various regional and local boards and committees of which the City is a member or has a community interest in; and,
WHEREAS, assignments to the City Selection Committee per CA Government Code Section 50270 and County Sanitation District No. 22 per California Health and Safety Code Section 4730 required the sitting Mayor to be the delegate representative; and, WHEREAS, the San Gabriel Valley Council of Governments bylaws require the City legislative body to formally adopt a resolution specifically indicating the delegate and alternate representing the City to be assigned to their governing body; and, WHEREAS, the Independent Cities Risk Management Authority (ICRMA), a joint powers authority created pursuant to the provisions of the California Government Code, the Joint Powers Agreement provides that the legislative body adopt a resolution specifically indicating the city’s delegate, alternate and substitute alternate representatives to the ICRMA Governing Board to represent the city’s interest; and,
WHEREAS, on August 24, 2021, per City Council Policy (Resolution CC 2021-43), the City Council approved the Mayor to be the Alternate to Metro Gold Line Foothill Extension Construction Authority (JPA) each year, unless the Mayor is the Delegate, at which time the City Council will select an Alternative.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The attached (Exhibit A) listing of Board and Committee appointments has been reviewed and accepted by the City Council indicating various persons and titles assigned to represent the interest of the City of Glendora.

SECTION 2. As required, Mayor shall serve as delegate to the City Selection Committee, County Sanitation District No. 22 and Metro Gold Line Foothill Extension Construction Authority JPA.

SECTION 3. The appointments to the San Gabriel Valley Water Association shall be Public Works William Wittkopf as delegate, and David Fredendall will continue to serve as alternate.

SECTION 4. The appointments of delegates and alternates to all other regional and local boards and committees shall remain unchanged.

Item #7. Page 3
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Resolution CC 2024-__ Page 2 of 2
SECTION 5. Authorize City Clerk to update and post FPPC Form 806 Agency Report of Public Official Appointments.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

SECTION 7. The City Clerk is hereby directed to forward a copy of this resolution to the various bodies listed indicating the appointments as approved by the City Council action.

APPROVED and PASSED this ____ day of January 2024.

City Council of Glendora, California
BY:

MENDELL THOMPSON
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the _____ day of ___________, 2024, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #7. Page 4
Meeting Date: 2/13/2024 / Packet Page #: 70
2024 APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES

CITY OF GLENDORA
City Council Reorg: Dec 12 2023
Regional Appt List Updated: February 13, 2024 via
(Reso CC 2024-__
(Yearly Review)
MAYOR/COUNCIL COMMITTEE ASSIGNMENTS: Delegate Alternate Substitute Alternate
City Selection Committee Thompson *Designated by Mayor N/A Hall of Administration, 500 W. Temple St, Room B-50, LA 90012 (Mayor Req'd / handled via Council Reorg) (if required) Meets: December for chair selection; once a year as needed Loc.: TBD (varies)
• In counties where 2+ cities are incorporated, this Committee appoints city representatives to certain boards, commissions and agencies as prescribed by law (Section 50270, CA Govt Code) • Representative must be Mayor (per above Gov’t. Code)
• Transition handled through the City Council reorganization process and is automatic (Send Notice of Reorg to regional organizations within 24 hours of completion) Sanitation District of LA County District No. 22 Thompson Allawos N/A 1955 Workman Mill Road, Whittier 90601 (Mayor Req'd / handled via Council Reorg) Meets: 1:30 p.m., 4th Wednesday of the month
Loc.: 1955 Workman Mill Road; Whittier
• Mayor is delegate per Section 4730 of California Health & Safety Code • 700 Form Filers: Delegate & Alternate (Southtec Efiling Sytem) • Any Council Member may serve as the alternate
• Transition handled through the City Council reorganization process and is automatic (Send Notice of Reorg to regional organizations within 24 hours of completion) Foothill Transit Governing Board Boyer* Allawos N/A
100 S. Vincent Ave. #200, West Covina 91790
Meets: 7:45 a.m., as needed
Loc.: Transit Offices - 100 S. Vincent Ave. #200, West Covina • To coordinate efforts of planning, contracting for & operating public transit • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) • City designates who will be representative
Foothill Transit Executive Board Boyer
• Boyer appointed to Executive Board 2019 and must serve as delegate of Governing Board as long as he is on the Executive Board Metro Gold Line Foothill Extension Construction Authority (JPA) Thompson Boyer N/A 406 E. Huntington Dr #202, Monrovia 91016 (Mayor Required as delegate or altenate) Meets: 11:30 a.m., 2nd Thursday of the month
Loc.: (Maria Dalton Community Room - Enter thru 404 E. Huntington Drive) • Must be a member of the City Council
• To participate in planning, funding, design and construction of the Gold Line Phase II • 700 Form Filers: Delegate & Alternate (NetFile Efiling Sytem) • Annual dues as determined annually by Member Cities • Four (4) year term, No limit on number of terms • Per City Council Resolution the Alternate shall be the Mayor each year, unless the Mayor is the Delegate, at which time the City Council will select and Alternative (CC Reso 2021-43; dated 9/14/2021) Metro Gold Line Foothill Extension Construction Authority Executive Board Thompson • Appointments made by SGVCOG Term: March 1, 2023 - March 1, 2025 Independent Cities Risk Management Authority (ICRMA) Admin Services Human Resources Risk Mgmt 18201 Von Karman, Suite 200; Irvine, CA 92612 Director Asst Director Administrator Meets: 10:00 a.m., 2nd Wednesday of Feb/Apr/Jun/Aug/Oct/Dec Loc.: Host City
• Delegate may be an elected official. Alternate and substitute alternate may be a City staff member (Bylaws Aug 2007) • 700 Form Filers: Delegate & Alternate (Unknown Efiling Sytem) • Provides insurance programs to member cities, officers, employees and property against unavoidable losses thru pooling of losses, self-insurance and purchasing insurance. • Conference expenses reimbursed-must attend all sessions of conference • Dues: required to be member of ICA for enrollment in ICRMA San Gabriel Valley Council of Governments (COG) Governing Board Allawos Boyer N/A 1000 S. Fremont Ave., Unit 42, Building A-10, Suite 10210, Alhambra 91803 Meets: 4:00 p.m., third Thursday of the month
Loc.: Foothill Transit Offices: 100 S. Vincent Ave., Suite 200, West Covina, CA 91790 • To provide regional and cooperative planning and consideration of government services in the San Gabriel Valley. • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) • Agency membership dues based on population • Must adopt Resolution naming representatives • Representatives appointed to Board of Directors MUST SERVE as Delegate or Alternate on COG • Must be an elected official
SGVCOG Board of Directors/Sub-Committees
San Gabriel Valley Regional Housing Trust (SGVRHT) JPA Boyer N/A N/A Board of Directors • Boyer appointed to board of directors in 2020 • Representatives appointed to Board of Directors MUST SERVE as Delegate or Alternate on COG • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) • Seven members from jurisdictions that are parties to the Agreement (i.e. any city or the County of Los Angeles); and • Two members that are experts in housing or homeless policy.

SGVCOG Homelessness Davis Human Servs Sup
Meets: 8:30 a.m., first Wednesday of the month
Loc.: Baldwin Park Arts and Recreation Center, 14403 Pacific Avenue, Baldwin Park SGVCOG Water Committee Fredendal NA N/A
Meets: 10:00 a.m., second Tuesday of the month
Loc.: Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 Southern California Association of Governments (SCAG) Board Boyer Allawos N/A 900 Wilshire Blvd., Ste. 1700, Los Angeles, CA 90017
Meets: General Assembly meetings annually in May
Loc.: TBD
• To promote economic growth, personal well-being and livable communities in Southern California • 700 Form Filers: Conference Attendees ONLY (See Special Circs) (LAC Efiling Sytem) • SPECIAL CIRCUMSTANCES: Representatives only required to file 700 Form if they attend General Assembly Mtg (Required to File a Assuming/Leaving Stmt after General meeting has ended • Agency membership dues based on population
SCAG Board of Directors/Sub-Committees
SCAG Regional Council District #33 Representative Boyer N/A N/A • Boyer "elected" to board of directors in March 2023
• For jurisdictions make up District #33 (Azusa, Covina, Glendora and Irwindale) Independent Cities Association of Los Angeles County (ICA) Fredendall Davis N/A Item #7. Page 5
Meeting Date: 2/13/2024 / Packet Page #: 71
2024 APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES

CITY OF GLENDORA
City Council Reorg: Dec 12 2023
Regional Appt List Updated: February 13, 2024 via
(Reso CC 2024-__
(Yearly Review)
P.O. Box 39381; Downey, CA 90239
Meets: 7:00 p.m., 2nd Thursday of the month
Loc.: Varies each month
• Agency membership dues are 5 cents per capita, based on State Department of Finance's population • Delegate must be an Elected Official • Representatives attend General membership meetings Feb, Jul, and Sept only • To advocate the best interests of cities League of California Cities – LA Division (CALCities) Davis Allawos N/A 1400 K Street, Suite 400, Sacramento, 95814
Meets: 6:00 p.m., 1st Thursday of Jan., Mar, Aug (annual installation dinner), Oct (annual conference/division mtg) & Dec (all cities holiday dinner) Loc.: Varies
• To maintain a central office of information and research for matters pertaining to City government and to influence legislation that affects cities • Agency membership dues required • Delegate must be an elected official
San Gabriel Valley Protective Association Fredendall Boyer N/A 725 N. Azusa Ave, Azusa 91702
Meets: April of each year
Loc.:
• To work with local, state and federal agencies on the use of the natural flow of water in the San Gabriel River, its branches and tributaries. • Designees are water industry professionals
Glendora Community Coordinating Council Davis Fredendall N/A P.O. Box 693, Glendora 91740
Meets: 12:00 p.m., 2nd Mondays of month (No Mtgs in Jul & Aug) Loc.: Continental Restaurant, 316 E. Route 66, Glendora • To provide assistance to those in the community that are less fortunate (i.e. The Holiday Basket Program, Campership Program for Kids) • Youth Recognition Award recognizing outstanding students’ service to the community • Humanitarian Award recognizing citizens’ service to the community Glendora Chamber of Commerce Board of Directors Mendell Boyer N/A 224 N. Glendora Avenue, Glendora 91741
Meets: 7:30 a.m., 3rd Wednesday of the month
Loc.: America's Christian Credit Union - 2100 E. Route 66; Glendora, CA • To promote local business, economic and civic services • Attend monthly board meetings & misc. “mixers” & special events California Contract Cities Association (CCCA) Fredendall Boyer N/A 17315 Studebaker Rd. #210; Cerritos, CA 90703
Meets: Third Wednesday of the Month at 6pm
Loc.: Varies
• To serve as a rallying point for cities contracting for municipal services so that we ensure our constituents the best service at the minimum cost • Offer municipal seminars, education, opportunities to exchange of ideas and information, our association combines resources to influence policy decisions affecting our member cities San Gabriel Valley Water Association Wittkoph Fredendall NA 725 N. Azusa Ave, Azusa 91702 PW Director
Meets: Meets: 11:30 a.m., last Monday of the Month
Loc.:
• To promote water quality and influence water related legislation • Designees are generally water industry professionals
SGV Community Colloborative Assocation (works with National Forest) Fredendall Boyer Meets: Meets:

Loc.:

San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) Jackie Doornik (Term: 1/1/2021-12/31/2024) 1145 N. Azusa Canyon Road, West Covina, CA 91790
Meets: 7:00 a.m., 2nd Friday of the month
Loc.: Same as Above
• Council appoints to either 2 year term or four (4) year term • To protect residents of the San Gabriel Valley from mosquito-borne diseases and adopt policies through which the District operates. • Attend monthly meetings • The term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority (CA Health and Safety Code Section 2024 (a)) • SGVMVC District’s Nepotism Policy prohibits appointing a person to a position if that person is an immediate family member of a current Trustee or current employee. • Give Quarterly updates to the Glendora City Council during regularly scheduled council meetings held on the 4th Tuesday of the months of January, April, July and October.

ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated positions.

San Gabriel Basin Water Quality Authority (WQA Board Members) Jorge Marquez • Appointments made by WQA Covina
• Representing Cities with Prescriptive Pumbing Rights - San Gabriel Water Basin • Election for WQA Board Member and Alternate Member
San Gabriel Valley Economic Partnership (Board) N/A N/A 4900 Rivergrade Road, Ste. B130, Irwindale, CA 91706
MAYOR/COUNCIL COMMITTEE ASSIGNMENTS: Delegate Alternate Substitute Alternate
Item #7. Page 6
Meeting Date: 2/13/2024 / Packet Page #: 72
2024 APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES

CITY OF GLENDORA
City Council Reorg: Dec 12 2023
Regional Appt List Updated: February 13, 2024 via
(Reso CC 2024-__
(Yearly Review)
Meets: 8:30 a.m., Bi-monthly held on the 2nd Wednesday (Dark: August) Loc.: 4900 Rivergrade Road, Training Room 2, Irwindale, CA 91706 • To promote local business, economic and civic services Three Valleys Metropolitan Water District N/A N/A
1021 East Miramar Ave., Claremont, CA 91711
Meets: 8:00 a.m., 1st & 3rd Wednesday's of the month
Loc.: 1021 East Miramar Ave., Claremont, CA 91711
• Member Agency to MWD
• To supplement & enhance local water supplies to meet the region's needs in a reliable & cost-effective manner MAYOR/COUNCIL COMMITTEE ASSIGNMENTS: Delegate Alternate Substitute Alternate
Item #7. Page 7
Meeting Date: 2/13/2024 / Packet Page #: 73
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 8
Meeting Date: 2/13/2024 / Packet Page #: 74
Office Location
Hall of Administration, 500 W. Temple St, Room B-50, LA 90012 1955 Workman Mill Road, Whittier 90601
100 S. Vincent Ave. #200, West Covina 91790
406 E. Huntington Dr #202, Monrovia 91016
18201 Von Karman, Suite 200; Irvine, CA 92612
1000 S. Fremont Ave., Unit 42, Building A-10, Suite 10210, Alham 900 Wilshire Blvd., Ste. 1700, Los Angeles, CA 90017
P.O. Box 39381; Downey, CA 90239
1400 K Street, Suite 400, Sacramento, 95814
725 N. Azusa Ave, Azusa 91702
P.O. Box 693, Glendora 91740
224 N. Glendora Avenue, Glendora 91741
17315 Studebaker Rd. #210; Cerritos, CA 90703
725 N. Azusa Ave, Azusa 91702
1145 N. Azusa Canyon Road, West Covina, CA 91790
4900 Rivergrade Road, Ste. B130, Irwindale, CA 91706
1021 East Miramar Ave., Claremont, CA 91711
These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 9
Meeting Date: 2/13/2024 / Packet Page #: 75
Meets
December for chair selection; once a year as needed
1:30 p.m., 4th Wednesday of the month
7:45 a.m., as needed
11:30 a.m., 2nd Thursday of the month
10:00 a.m., 2nd Wednesday of Feb/Apr/Jun/Aug/Oct/Dec
4:00 p.m., third Thursday of the month
General Assembly meetings annually in May
7:00 p.m., 2nd Thursday of the month
6:00 p.m., 1st Thursday of Jan, Mar, Aug (annual installation dinn (annual conf/divn mtg) & Dec (holiday dinner)
April of each year
12:00 p.m., 2nd Mondays of month (No Mtgs in Jul & Aug) 7:30 a.m., 3rd Wednesday of the month
Third Wednesday of the Month at 6pm
Meets: 11:30 a.m., last Monday of the Month
7:00 a.m., 2nd Friday of the month
8:30 a.m., Bi-monthly held on the 2nd Wednesday (Dark: August) 8:00 a.m., 1st & 3rd Wednesday's of the month
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 10
Meeting Date: 2/13/2024 / Packet Page #: 76
Meeting Location
1955 Workman Mill Road; Whittier
Transit Offices - 100 S. Vincent Ave. #200, West Covina (Maria Dalton Community Room - Enter thru 404 E. Huntington D Host City
Foothill Transit Offices: 100 S. Vincent Ave., Suite 200, West Covin Varies each month
Varies
Continental Restaurant, 316 E. Route 66, Glendora
America's Christian Credit Union - 2100 E. Route 66; Glendora, CA Varies
1145 N. Azusa Canyon Road, West Covina, CA 91790
4900 Rivergrade Road, Training Room 2, Irwindale, CA 91706 1021 East Miramar Ave., Claremont, CA 91711
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 11
Meeting Date: 2/13/2024 / Packet Page #: 77
Phone
(213) 974-1431
(562) 908-4288 x1500
(626) 931-7204
(626) 305-7002
(949) 349-9882
(626) 457-1800
(213) 236-1825
(424) 374-7168
(626) 786-5142
(626) 815-1305
(626) 335-8164
(626) 963-4128
(562) 622-5533
(626) 815-1305
(626) 856-3400
(909) 621-5568
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 12
Meeting Date: 2/13/2024 / Packet Page #: 78
Fax
(626) 856-5115 FAX
(909) 625-5470 FAX
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 13
Meeting Date: 2/13/2024 / Packet Page #: 79
Website
cityselection.lacounty.gov
http://www.contractcities.org/
sgvpartnership.org
N/A
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 14
Meeting Date: 2/13/2024 / Packet Page #: 80
General Email
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 15
Meeting Date: 2/13/2024 / Packet Page #: 81
Staff Contacts
(Name & Title)
Celia Zavala, Secretary
Kimberly S. Christensen
Christina Lopez, Board Support Services Mgr
Natasha S. Peterson, Clerk of the Board
Dani Rogacki
Marisa Creter
Maggie Aguilar, Clerk of the Board
Hasan Ikhrata, Executive Director
Perla Lopez, Senior Administrative Assistant
Sean Ashton, Board President
Jennifer Quan
Anthony Zampiello
Joe Cina, President/CEO
Marcel Rodarte, Exec. Director
Anthony Zampiello
Jared Dever, District Manager
Christina Garcia, Office Manager
N/A
Nadia Aguiree, Exec. Assistant
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 16
Meeting Date: 2/13/2024 / Packet Page #: 82
Email
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected];
[email protected];
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 17
Meeting Date: 2/13/2024 / Packet Page #: 83
Phone
(213) 630-1420
N/A
N/A
N/A
N/A
N/A
N/A
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 18
Meeting Date: 2/13/2024 / Packet Page #: 84
Compensation (806 Form Req'd)
$125.00 per mtg
$155 per mtg
$100 per mtg
$75 per mtg
$120 per mtg
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 19
Meeting Date: 2/13/2024 / Packet Page #: 85
700 Filing Requirements
Delegate and Alternate
Delegate & Alternate
Delegate & Alternate
Yes
Delegate & Alternate
Yes (Special Requirements:

Only Rep that attends GA Mtg
in May is required to File)
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 20
Meeting Date: 2/13/2024 / Packet Page #: 86
Electronic Filing Reqd
Southtech
LAC
LAC
Netfile
Netfile
?
No
No
LAC
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 21
Meeting Date: 2/13/2024 / Packet Page #: 87
Electronic Filing Portal
https://www.southtechhosting.com/lacsd/edisclosure/
https://netfile.com/filer
https://netfile.com/filer
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 22
Meeting Date: 2/13/2024 / Packet Page #: 88
Type of Board
Board of Directors
Governing Board
Board of Directors
Board of Directors
Governing Board
Governing Board
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 23
Meeting Date: 2/13/2024 / Packet Page #: 89
Position
Director
Representative
Representative
Representative
Representative
Representative
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 24
Meeting Date: 2/13/2024 / Packet Page #: 90
Jurisdiction of Office
Sanitation Districts
County of Los Angeles
County of Los Angeles
County of Los Angeles
County of Los Angeles
Name
City Select Committee
Sanitation District of LA County District No. 22
Foothill Transit Governing Board
Foothill Transit Executive Board*
Metro Gold Line Foothill Extension Construction Authority (JPA) Metro Gold Line Foothill Extension Construction Authority Executive Board* Independent Cities Risk Management Authority (ICRMA)
San Gabriel Valley Council of Governments (COG) Governing Board San Gabriel Valley Regional Housing Trust (SGVRHT) JPA
Southern California Association of Governments (SCAG) Board Independent Cities Association of Los Angeles County (ICA) League of California Cities – LA Division
San Gabriel Valley Protective Association
Glendora Community Coordinating Council
Glendora Chamber of Commerce Board of Directors
California Contract Cities Association (CCCA)
San Gabriel Valley Water Association
National Forest Foundation Community Colloborative
San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated San Gabriel Basin Water Quality Authority (WQA Board Members) San Gabriel Valley Economic Partnership (Board)
Three Valleys Metropolitan Water District
Item #7. Page 25
Meeting Date: 2/13/2024 / Packet Page #: 91
SGVCOG Sub-Committees Delegate Alternate
SGVCOG Sub-Committees
SGVCOG Homelessness (626) 457-1800 Davis Human Servs Sup Meets: 8:30 a.m., first Wednesday of the month
Loc.: Baldwin Park Arts and Recreation Center, 14403 Pacific Avenue, Baldwin Park SGVCOG Energy, Environment, and Natural Resources (EENR) N/A N/A Meets:

Loc.:

SGVCOG Public Works TAC Public Works Director N/A
Meets: 12:00 p.m., third Monday of the month
Loc.: Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 SGVCOG Executive Committee N/A N/A
Meets:12:00 p.m., first Monday of the month
Loc.:SGVCOG Office, 1000 S. Fremont Ave, Bldg A-10N, Suite 10-210, Alhambra, CA 91803 SGVCOG Transportation Committee Transportation Superintendent N/A 4:30 p.m., third Thursday of the month
Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 SGVCOG Water Committee Fredendall N/A
Meets: 10:00 a.m., second Tuesday of the month
Loc.: Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 SGVCOG Capital Projects & Construction Committee N/A N/A Meets: 12:00 p.m., fourth Monday of the month
Loc.: West Covina Community Center, 2nd Floor, 1444 West Garvey Avenue South, West Covina, CA 91791 SGVCOG City Managers Steering Committee N/A N/A
Meets: 6:00 p.m., third Thursday of the month
Loc.: Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 SGVCOG Planners TAC Community Development Director N/A
Meets: 12:00 p.m., fourthThursday of the month
Loc.: Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 SGVCOG Water TAC Chisom? N/A
Meets:

Loc.:

Item #7. Page 26
Meeting Date: 2/13/2024 / Packet Page #: 92

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 13, 2024
FROM: CITY CLERK DISTRICT(S): CITYWIDE
SUBJECT: APPROVE AGREEMENT FOR NEW EQUIPMENT AND INSTALLATION SERVICES TO UPGRADE AUDIO/VISUAL CAPABILITIES IN THE COUNCIL CHAMBER - $125,756.67

RECOMMENDATION
That the City Council:

1. Authorize the purchase of new equipment and installation and configuration services related to upgrades to the audio/visual & broadcast system in the Council Chamber in the amount of $125,756.67 from Western Audio Visual and Security;

2. Authorize the City Manager to execute the Contract Services Agreement; and

3. Approve a supplemental appropriation in the amount of $75,000 from Fund 223 Public, Education & Government Access Fund.

STRATEGIC FOCUS AREAS
 Goal 4: Enhance and Modernize the Organization (EMO)

EXECUTIVE SUMMARY
Guided by the City of Glendora Council Members and executive staff’s ongoing Strategic Plan objectives to provide opportunities for community engagement, the Public Information and Media Division sought to investigate and recommend possible technology improvements to the Council Chambers to enhance the City’s capabilities of hybrid online/in-person meetings. The proposed upgrades will reduce staff time in meeting preparation, improve and modernize cable and streaming capabilities, and enhance the overall user experience for those participating in public meetings.

DISCUSSION
In 2008 and again in 2016, the City of Glendora upgraded the audio/visual and broadcast system in the Council Chambers with the goals to improve quality and efficiencies and promote advancements in technology. Not only did the City find cost effective solutions to run City Council meetings but ensured that those involved in the process have easy access to the information they need to make decisions that affect Glendora.

The average lifespan of technology is 5 to 7 years. It is prudent with such technology to consistently invest in upgrades, as replacement parts for outdated equipment are expensive and increasingly challenging to find, and to help reduce the need for staff to utilize work-arounds for basic audio/visual and broadcast functions as equipment ages.

In 2020, City staff implemented emergency upgrades to the existing broadcast system to provide capability of ensuring a hybrid format that would comply with social distancing guidelines related to the COVID-19 pandemic. Those upgrades allow Council, Board and Commission members, City staff, and the public at-large to participate in meetings remotely via video conferencing software integration. The preparation of meeting presentations is currently a manual process that requires multiple departments and significant staff time.

Item #8. Page 1
Meeting Date: 2/13/2024 / Packet Page #: 93
Staff Report Page 2 of 2
The upgrades proposed within this report will address aging distribution amplifiers and audio Biamp equipment needed for signal distribution, camera switching in-broadcast, and audio control. Additionally, the proposal includes upgrade of the streaming solution software to the Tightrope Media System, which will be compatible with upgrades to the agenda management system already in progress by City staff.

The new streaming solution will provide enhanced communication features on the cable and livestream broadcast, such as improved accessibility for hearing impaired. Additional upgrades include new large display monitors for in-room viewing, as well as 4 new cameras, which will reset the timeline on equipment lifespan for the City’s camera system.

Overall, the proposed upgrades will reduce staff time in meeting preparation, improve and modernize cable and streaming capabilities, and enhance the overall user experience for those participating in public meetings.

FISCAL IMPACT
A one-time fee of $125,756.67 for the purchase of new equipment and installation and configuration services related to upgrades to the audio/visual & broadcast system in the Council Chamber. This project will require a supplemental appropriation from PEG funds in the amount of $75,000.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By Gregory R Morton, Digital Media Specialist
Concurs With Not Applicable
Reviewed By Kathleen R. Sessman, City Clerk/Communications Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Agreement
B. Proposal
C. Scope of Work
Item #8. Page 2
Meeting Date: 2/13/2024 / Packet Page #: 94

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF GLENDORA
and

WESTERN AUDIO VISUAL & SECURITY
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GLENDORA AND

WESTERN AUDIO AND VISUAL
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this _____ day of __________, 2024 by and between the City of Glendora, a California municipal corporation (“City”) and _WESTERN AUDIO VISUAL & SECURITY, a California Sub-Chapter “S” corporation (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
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1.2 Consultant’s Proposal.

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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 2 The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 California Labor Law.

If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. (d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 5
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 3 Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that eight (8) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. (g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.

Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Consultant’s Authorized Initials:

Jay Schellin, Chief Financial Officer
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 6
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 4 against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.7 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.8 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $50,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
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1.10 Special Requirements.

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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 5 Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $125,756.67 (One Hundred Twenty-Five Thousand, Seven Hundred and Fifty Six Dollars and Sixty Seven Cents) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement.

The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 8
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 6 correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term & Extended Term(s).

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term up to a maximum of four (4) additional one-year terms provided the City gives advance written notice thereof not later than sixty (60) calendar days prior to the expiration of the Term or any Extended Term.
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ARTICLE 4. COORDINATION OF WORK
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 7

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Catherine Schellin, President
Jay Schellin, CFO
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the City Clerk/Communications Director, or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 10
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 8 at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.

City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.

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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 9 (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 12
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 10 clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 13
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 11 harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 14
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 12 City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment.

Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 15
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 13 and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default.

Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

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7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 17
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 15 completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

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8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 19
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Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 17 carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.

Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials:

Jay Schellin, Chief Financial Officer
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 20
Meeting Date: 2/13/2024 / Packet Page #: 112
Agreement – Western Audio Visual & Security (Audio Visual Upgrades) 02.13.2024 18 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONSULTANT:

WESTERN AUDIO VISUAL
Name: Catherine Schellin
Title: President
Email Address: [email protected]
Name: Jay Schellin
Title: Chief Financial Officer
Email Address: [email protected]
Address: 1592 N. Batavia St, Suite 2,
Orange, Ca, 92867
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Feb 6, 2024 | 9:27 AM PST
Feb 6, 2024 | 9:15 AM PST
Item #8. Page 21
Meeting Date: 2/13/2024 / Packet Page #: 113
01240.0001/535308.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

A. Consultant shall perform up-grades to the audio and visual systems within the Glendora City Council Chambers and the related Broadcast Control Room II. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. The detailed up-grades to be provided by Consultant are identified in Exhibit “A1” attached hereto and incorporated into this Scope of Services by this reference.

III. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City appraised of the status of performance by delivering the following status reports:

A. Consultant shall provide to City’s Contract Officer written up-dates on the progress in performing the Scope of Services on a monthly basis and to the reasonable satisfaction of City’s Contract Officer.

IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

V. Consultant will utilize the following personnel to accomplish the Services:

A. Consultant shall provide its employees, who shall be paid at the applicable prevailing wage rate of pay to perform the Scope of Services and that same shall be subject to the reasonable approval of City’s Contract Officer.

DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 22
Meeting Date: 2/13/2024 / Packet Page #: 114
01240.0001/535308.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

Section 2.2 of the Agreement is amended to read as follows:

Method of Compensation.

Consultant shall receive payment of 50% of the cost of equipment identified in Exhibit “C-1” following issuance of a written notice to proceed from City’s Contract Officer.

Consultant shall receive payment of the balance of costs of equipment identified in Exhibit “C-1” upon delivery to City and acceptance of same by City’s Contract Officer. The balance of sums due and owing Consultant shall be paid in accordance with Section 2.3 of the Agreement. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 23
Meeting Date: 2/13/2024 / Packet Page #: 115
01240.0001/535308.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

Exhibit “C-1” to this Schedule of Compensation identifies each task to be performed and the costs/rate for each identified task. The same is incorporated herein by this reference III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.9.

IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

VI. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.

DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 24
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01240.0001/535308.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

Description Days to Perform Deadline Date
A. Equipment
Installation
30 working days from
receipt of a written notice
to proceed from City’s
Contract Officer
30 working days from
receipt of a written
notice to proceed from
City’s Contract Officer
B. Annual Hardware
Maintenance
Annually on date(s) agreed
upon by Consultant &
City’s Contract Officer
Annually on date(s)
agreed upon by
Consultant & City’s
Contract Officer
II. Consultant shall deliver the following tangible work products to the City by the following dates.

See Exhibit “C-1” to the Schedule of Compensation for a detailed listing of equipment to be installed which is incorporated herein by this reference III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

DocuSign Envelope ID: BBA3027B-1A74-441E-8E73-1BE32A1E7DEE Item #8. Page 25
Meeting Date: 2/13/2024 / Packet Page #: 117
Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 11/13/2023
Item Quantity Manufacturer Model Description Unit Price Ext Price Display System
2 Samsung QB43B 43" Commercial Display, UHD (3840 x 2160), 350 nits $ 829.00 $ 1,658.00 2 Chief TS525TU Large THINSTALL Dual Swing Arm Wall Display Mount $ 451.00 $ 902.00 5 Planar 997-8286-00 22" LCD Touchscreen Monitor $ 278.00 $ 1,390.00 Power at New Display Locations by Others
Signal Distribution and Switching System
No Additional Crestron Cards and Receivers Required as We Will Repurpose Existing Components for Additional Inputs & Displays
1 Crestron HD-DA8-4KZ-E 1:8 HDMI® Distribution Amplifier w/4K60 4:4:4 & HDR Support $ 612.00 $ 612.00 6 Brightsign XT1144 Standard I/O Player - HDMI - USB (5 @ Dais, 1 Display Server) $ 576.00 $ 3,456.00 WAV to Repurpose Data Cabling used for USB Extension for Data Connections to Brightsign Players at Dais
Audio System
1 Biamp TesiraFORTÉ AVB VT4 Fixed I/O DSP with 4 analog inputs, 4 analog outputs, 8 channels configurable USB audio, 128 x 128 channels of AVB, AEC technology (all 4 inputs), 2 channel VoIP, and standard FXO telephone interface
$ 1,896.00 $ 1,896.00
1 Biamp TesiraFORTÉ AVB CI Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 128 x 128 channels of AVB, and AEC technology (all 12 inputs) $ 2,506.00 $ 2,506.00
2 Biamp Tesira EX-LOGIC PoE controller with 16 logic GPIO $ 429.00 $ 858.00 1 Biamp Tesira RMK-2 Two-unit rack mount kit $ 84.00 $ 84.00 Miscellaneous Components
$ 13,362.00
$ 593.00
$ 149.00
$ -
$ 742.00
$ 2,339.00
$ 4,431.00
$ 1,047.00
$ 231.00
$ 10,462.00
$ 4,708.00
$ -
Sub-Contract $ -
$ 237.00
$ 23,455.00
Years Price
Extended Service Plan 1 $ 1,398.00
$ 1,398.00
Total Equipment $ 14,104.00
Total Labor $ 23,455.00
Equipment and Labor Subtotal $ 37,559.00
Total Shipping $ 411.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 37,970.00
Sales Tax 10.25% $ 1,487.79
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 $ -
Electronic Waste Fee 15" - 34" ($5.00) QTY: 5 $ 25.00
Electronic Waste Fee 35" and Greater ($6.00) QTY: 2 $ 12.00 Electronic Waste Fee Total $ 37.00
Total Service Agreement $ 1,398.00
Bond (if required) $ -
$ 40,892.79
Miscellaneous Materials
Integration Labor
Extended Warranty & Maintenance Agreement
Integration Labor Sub-Total
G & A
Travel
Closing, & Commissioning
Installation & Testing
Service Sub-Total
Council Chamber Totals
City of Glendora
AV Upgrade
Typical of 1 - Proposal Includes 1
Council Chamber
Staging & Assembly
Project Management
Control Programming
Engineering & Drafting
Council Chamber Equipment Sub-Total:

Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Installation Hardware & Accessories
Cable & Connectors
Miscellaneous Materials Sub-Total
Item #8. Page 26
Meeting Date: 2/13/2024 / Packet Page #: 118
Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 11/13/2023
Item Quantity Manufacturer Model Description Unit Price Ext Price Broadcast System
1 Tightrope Media Systems CBL-VIO2-OMNI Web-centric 1x1 Broadcast, VOD and Live Streaming Solution in a 3 RU chassis.

Streams H.264 HLS Adaptive bitrate to mobile devices, OTT and desktops. Pulls in and records NDI, RTP, RTMP, RTSP, SRT and HLS streams as well as SDI. Includes Cablecast Automation, scheduling and CG Software. Includes graphics, crawl, bug, and bug text on streaming output. Single SDI output. Redundant power, 10TB RAID5 Content and 256GB RAID1 OS drives. 3 year hardware warranty and system commissioning included.
$ 21,913.00 $ 21,913.00
2 Tightrope Media Systems CBL-VIO2-OMNI-HA Annual hardware assurance contract for the CBL-VIO2-OMNI. First 3 years are included with the purchase (This will Provide 5 Years Total of Hardware Coverage)
$ 1,644.00 $ 3,288.00
8 Tightrope Media Systems CBL-SAS-CH-1YR Annual software maintenance contract per I/O (Input/Output). Covers all the software upgrades including major releases at one facility (This will Provide 5 Years Total of Software Coverage)
$ 300.00 $ 2,400.00
4 Tightrope Media Systems CBL-SVC-PH-HRLY One hour of telephone training, installation assistance or service. Train and installation support need to be scheduled 2 weeks in advance
$ 89.00 $ 356.00
1 Tightrope Media Systems CBL-REFLECT-PLUS Annual Cloud-based reflection service with cloud-based storage and delivery operating in conjunction with both Cablecast Live and Cablecast VOD. Content is pushed to Reflect+ eliminating the need to open a port in your Firewall. Includes 2TB of storage.

Additional storage available in 1TB increments. Serves a virtually unlimited number of live and VOD streams over the web, OTT and Mobile apps. Includes up to 3 live streaming Channels. Must be renewed annually.
$ 3,900.00 $ 3,900.00
1 Decimator Design DD-DEC-2 3G/HD/SD-SDI to HDMI Converter with Built-In NTSC/PAL Downscaler & Analog Audio Outputs
$ 384.00 $ 384.00
$ 32,241.00
$ 716.00
$ 358.00
$ 179.00
$ 1,253.00
$ 2,339.00
$ -
$ 524.00
$ 231.00
$ 2,093.00
$ 3,662.00
$ -
Sub-Contract $ -
$ 559.00
$ 9,408.00
Years Price
Extended Service Plan 1 $ 1,398.00
$ 1,398.00
Total Equipment $ 33,494.00
Total Labor $ 9,408.00
Equipment and Labor Subtotal $ 42,902.00
Total Shipping $ 978.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 43,880.00
Sales Tax 10.25% $ 3,533.38
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 $ -
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 $ -
Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 $ - Electronic Waste Fee Total $ -
Total Service Agreement $ 1,398.00
Bond (if required) $ -
$ 48,811.38
Miscellaneous Materials Sub-Total
Broadcast System Equipment Sub-Total:

Cable & Connectors
Installation Hardware & Accessories
City of Glendora
AV Upgrade
Broadcast System
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Miscellaneous Materials
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Closing, & Commissioning
Travel
G & A
Integration Labor Sub-Total
Extended Warranty & Maintenance Agreement
Broadcast System Totals
Integration Labor
Service Sub-Total
Item #8. Page 27
Meeting Date: 2/13/2024 / Packet Page #: 119
Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 11/13/2023
Item Quantity Manufacturer Model Description Unit Price Ext Price Display System
2 Samsung QB85R-B 85" Commercial 4K UHD LED LCD Display 350 nits $ 2,614.00 $ 5,228.00 Camera System
4 Panasonic AW-UE50KPJ 4K30 SDI/HDMI PTZ Camera with 24x Optical Zoom (Black) $ 3,492.00 $ 13,968.00 1 Panasonic AW-RP60GJ5 Remote Camera Controller $ 2,296.00 $ 2,296.00 $ 21,492.00
$ 484.00
$ 242.00
$ 121.00
$ 847.00
$ 1,170.00
$ 739.00
$ 524.00
$ 462.00
$ 3,400.00
$ 2,616.00
$ -
Sub-Contract $ -
$ 374.00
$ 9,285.00
Miscellaneous Materials Sub-Total
ALT Displays & Cameras Equipment Sub-Total:

Cable & Connectors
Installation Hardware & Accessories
City of Glendora
AV Upgrade
ALT Displays & Cameras
Typical of 1 - Proposal Includes 1
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Miscellaneous Materials
Engineering & Drafting
Control Programming
Project Management
Staging & Assembly
Installation & Testing
Closing, & Commissioning
Travel
G & A
Integration Labor Sub-Total
Integration Labor
Item #8. Page 28
Meeting Date: 2/13/2024 / Packet Page #: 120
Representative Hailey Schellin
Mobile 949.584.7028
Office 714.637.7557
Email [email protected]
Revision 11/13/2023
Item Quantity Manufacturer Model Description Unit Price Ext Price City of Glendora
AV Upgrade
ALT Displays & Cameras
Typical of 1 - Proposal Includes 1
Years Price
Extended Service Plan 1 $ 1,398.00
$ 1,398.00
Total Equipment $ 22,339.00
Total Labor $ 9,285.00
Equipment and Labor Subtotal $ 31,624.00
Total Shipping $ 661.00
Additional Shipping for Overnight or Large Items $ -
Subtotal $ 32,285.00
Sales Tax 10.25% $ 2,357.50
Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 $ -
Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 $ -
Electronic Waste Fee 35" and Greater ($6.00) QTY: 2 $ 12.00 Electronic Waste Fee Total $ 12.00
Total Service Agreement $ 1,398.00
Bond (if required) $ -
$ 36,052.50
Extended Warranty & Maintenance Agreement
ALT Displays & Cameras Totals
Service Sub-Total
Item #8. Page 29
Meeting Date: 2/13/2024 / Packet Page #: 121
Client
Project Name
Project Contact
Representative Contact
Mobile Address
Office City, State, Zip
Email Phone
Date Mobile
Email
Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance (1st Year) Bond Cost Per Room TOTAL

Council Chamber 1 $ 14,104.00 $ 411.00 $ 1,487.79 $ 37.00 $ 23,455.00 $ 1,398.00 $ - $ 40,892.79 $ 40,892.79 Broadcast System 1 $ 33,494.00 $ 978.00 $ 3,533.38 $ - $ 9,408.00 $ 1,398.00 $ - $ 48,811.38 $ 48,811.38 ALT Displays & Camer 1 $ 22,339.00 $ 661.00 $ 2,357.50 $ 12.00 $ 9,285.00 $ 1,398.00 $ - $ 36,052.50 $ 36,052.50 $ 125,756.67
$125,756.67
NOTES:

This proposal includes prevailing wage rates.

Billing Terms:

Date
Billing Inquiries:
949.584.7028
Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
100% Equipment Upon Order, Progress Billing for Labor
Client Authorized Signature Printed Name & Title
Glendora, CA 91741
116 E. Foothill Blvd | Glendora, CA 91741,
Hailey Schellin
City of Glendora
AV Upgrade
PROJECT TOTAL:

Base Project Total
[email protected]
(626) 914-8298
Audio Visual Investment Summary
11/13/2023
[email protected]
Craig Gill
714.637.7557
Item #8. Page 30
Meeting Date: 2/13/2024 / Packet Page #: 122
1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
Audio/Visual Equipment Replacement and Upgrade
for
City of Glendora

SCOPE OF WORK
General – Western A/V & Security (WAVS) will provide and install all necessary components to upgrade the Audio/Visual systems in the City of Glendora Council Chamber and Broadcast Control Room. After completion of the project, as-built documentation will be delivered. This includes all drawings, DSP programming, control code, and electronic copies of all user manuals. Training sessions will be provided to all necessary personnel.

Council Chamber and Broadcast Control Room:

Display System:
• WAVS will provide and install two (2) 43” Displays in the Council Chamber on Dual Swing Arm Wall Mounts. Exact locations TBD by the City of Glendora. These new displays will be added to the Crestron touchscreen as destinations.
• WAVS will provide and install five (5) 22” LCD Touchscreen monitors at each position of the dais to replace the existing Elo touchscreens.
• WAVS will remove the existing Sharp 80” displays and will provide and install two (2) 85” Displays in the Council Chamber on the existing mount (side of room) and stand (behind dais).

Signal Distribution & Switching System:
• WAVS will provide and install a new 1:8 distribution amplifier at the dais to distribute program content to the new Brightsign players.
• WAVS will provide and install six (5) Brightsign players at each dais position as a means to integrate with the Cloud Driven Solutions software. Cloud Driven Solutions (CDS) is being pursued as a separate contract between the City and CDS. • WAVS will reuse the existing data cabling (currently being used for USB extension) for Data Connections required for the Brightsign players and the City’s network switch in the control room.
• Two (2) Existing Digital Media Receivers from the Dais will be repurposed for new displays. One (1) Digital Media Receiver will remain at the dais for the presentation content feed to the new distribution amplifier. Two (2) Digital Media Receivers will be provided to the City as spares.

Item #8. Page 31
Meeting Date: 2/13/2024 / Packet Page #: 123
1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
• A Brightsign player will be mounted in the control room rack as an additional source to the system. This player will be used to show the agenda items, voting results and the timer in the chamber (source name to be determined by the Clerk). This player will need to connect to the City’s network in the control room.

Camera System:
• WAVS will provide and install four (4) new Panasonic 4K30 SDI/HDMI PTZ Cameras with 24x Optical Zoom (Black) Confirm Color at existing camera locations using existing mounts. Cabling (SDI & Data) can be reused from existing camera system. • WAVS will provide and install a Panasonic remote camera controller to replace existing Vaddio controller.

Audio System:
• WAVS will provide and install a new Digital Signal Processor system to handle all audio routing, echo cancellation, and audio processing. The new DSP includes all logic boxes and hardware to replace the existing DSP system.
• WAVS will reuse the existing speakers, amplifiers, microphones, etc.

Broadcast System:
• WAVS will provide and install a new Tightrope server. This server will provide automation, Live Streaming and VOD content delivery. This new server will also interface with the Cloud Driven Solutions system to provide chaptering of meetings. • 5 years of hardware assurance and software maintenance have been included. This covers all hardware and software upgrades on the server for 5 years. • Tightrope (via WAVS coordination) will provide four (4) hours of telephone training, installation assistance or service.
• WAVS and Tightrope will provide an annual cloud based reflection service. This must be renewed annually.
• WAVS will provide a new digital to analog converter for the PEG broadcast. This unit is designed to pass closed captioning if used by the City.

City of Glendora (OFE) Items:
• The City of Glendora will be responsible for providing power at the new display locations.

Item #8. Page 32
Meeting Date: 2/13/2024 / Packet Page #: 124
1592 North Batavia Street, Suite 2 12707 High Bluff Drive, Suite 200 Orange, CA 92867 San Diego, CA 92130
Phone#: (714) 637-7272 www.wav1.com Phone#: (760) 438-1200 Fax#: (714) 637-7330 Fax#: (760) 438-0066
Miscellaneous:
• WAVS will re-use the existing rack for this upgrade.
• WAVS will provide all necessary cabling, extenders, connectors, and hardware to install a turn-key system in the Council Chamber Boardroom.

SERVICE/PREVENTATIVE MAINTENANCE:

As specified in the Proposal, WAVS has included one (1) year of our Service & Preventative Maintenance contract.

Organization Name:
_____________________________________________________________________________ Printed Name & Title:
_____________________________________________________________________________ Signature: Date:
_____________________________________________________________________________ Item #8. Page 33
Meeting Date: 2/13/2024 / Packet Page #: 125

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: FEBRUARY 13, 2024
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: AWARD THE CONTRACT TO CONVERGENT TECHNOLOGIES FOR CITY FACILITIES SECURITY ASSESSMENT AND INSTALLATION IN THE AMOUNT OF $744,803

RECOMMENDATION
That the City Council:

1. Award the contract to Convergint Technologies for Phase 1 of the City Facilities Security Assessment and Installation in the amount of $744,803;

2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes; and

3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount.

STRATEGIC FOCUS AREAS
 Goal 2: Maintain Financial Stability and Sustainability (MFSS)  Goal 4: Enhance and Modernize the Organization (EMO)
 Goal 5: Improve and Maintain the City’s Infrastructure and Facilities (IMCIF)

EXECUTIVE SUMMARY
In response to a formal request for proposals (RFP) for the City Facilities Security Assessment and Installation Project (Project), sixteen (16) plan holders downloaded documents from QuestCDN, multiple site-visits were conducted to review each facility’s needs in person, and five (5) rounds of vendor questions were conducted, with answers provided as addendums. Two (2) proposals were submitted and reviewed by staff, and Convergint Technologies’ (Convergint) proposed solution was found to best meet the City’s needs, including compatibility with the City’s existing Avigilon surveillance system.

Staff then worked closely with Convergint over the past several months to refine the project to meet budget parameters and prioritize locations where security is most vital, and at this time recommends awarding the contract to Convergint for Phase 1 of the City Facilities Security Assessment and Installation Project for $744,803. The tentative start date is March 4, 2024, and work would be complete by June 28, 2024.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City Facilities Security Assessment and Installation Project was added to the Capital Improvement Program as part of the FY2021/22 & FY2022/23 Adopted Two-Year Budget.

DISCUSSION
The RFP for the City Facilities Security Assessment was released on QuestCDN on June 30, 2022, with bids originally scheduled to be due August 4, 2022. Sixteen (16) plan holders downloaded documents, including well known security vendors such as Konica Minolta, ADT Integrated Security, Siemens Industry Inc., Bay Alarm Company, Verizon Innovation Inc., Convergint, Stanley, and Johnson Controls among Item #9. Page 1
Meeting Date: 2/13/2024 / Packet Page #: 126
Staff Report Page 2 of 3
others. During the bidding process, multiple meetings and site-visits were conducted to review each facility’s needs in-person with staff from those respective departments, and five (5) addendums were issued to adequately answer all questions raised during the proposal period, with the due date eventually extended to October 18, 2022. Ultimately, two (2) proposals were received from Convergint and Bay Alarm Company.

Staff has reviewed the proposals and recommends Convergint for award as best meeting Glendora’s needs, including compatibility and familiarity with the existing Avigilon surveillance system at the Police Department building in particular. The Avigilon system was installed within the last ten years, has performed well since its implementation, and is widely used in the security industry. Because of this, it not only has multiple vendors who can provide service should issues arise, but it is less likely to become obsolete. Additionally, continued standardization of Glendora’s technology in general is beneficial to facilitating daily operations, troubleshooting, maintenance, and repairs. Convergint was founded in 2001 and has been in business in California since 2002, with three offices located in the Greater Los Angelesarea. The have provided similar services to a variety of agencies in the area, including but not limited to the City of Long Beach Airport, Port and Water Department, the City of Los Angeles Airport and Port, the Cities of Pomona, Orange, Santa Monica and Tustin’s Police Departments, the Los Angeles, Orange and San Bernardino Counties’ Sheriff’s Departments, and Southern California Regional Rail Authority/Metrolink.

Once it was determined that Convergint’s proposal best met Glendora’s needs, City staff worked closely with Convergint to refine the scope of the project at each individual location, and then prioritized locations into potential phases given overall costs. Further site visits were conducted, and basic schematic drawings made showing proposed upgrades. Phase 1 will include those locations whose security is the most critical to City operations and residents, which are the City’s Water Division sites, and the Civic Center buildings including City Hall, the Police Station, and the Library.

Improvements shall include video upgrades at all locations, access control upgrades at City Hall, the Library and the Police Department, and burglar alarm upgrades at City Hall, the Library, the San Gabriel Water Plant, and the Sierra Madre Water Yard. After installation, Convergint provides a 24/7 customer portal which tracks service orders and provides detailed metric reporting for continuous improvement of the system. All labor and materials come with a 1-year warranty. The tentative start date is March 4, 2024, and work completed by July 1, 2024.

Location Task Duration
(Business Days) Start Finish
Access 8 Mon 3/4 Wed 3/13
City Hall Video 7 Thu 3/14 Fr 3/22
Intrusion 5 Mon 3/25 Fri 3/29
Access 8 Mon 4/1 Wed 4/10
Library Video 5 Thu 4/11 Wed 4/17
Intrusion 5 Thu 4/18 Wed 4/24
Access 4 Thu 4/25 Tue 4/30 Police Station Video 5 Wed 5/1 Tue 5/7 Country Club Reservoir Video 3 Wed 5/8 Fri 5/10
Eagle Ridge Hydro Tank Video 3 Mon 5/13 Wed 5/15
Eagle Ridge Pump Station Video 3 Thu 5/16 Mon 5/20
Hicrest Reservoir Video 3 Tue 5/21 Thu 5/23
Video 3 Fri 5/24 Wed 5/29
San Gabriel Water Plant (Memorial Day 5/27)
Intrusion 2 Thu 5/30 Fri 5/31
Video 4 Mon 6/3 Thu 6/6 Sierra Madre Water Yard Intrusion 2 Fri 6/7 Mon 6/10 South Hills East Reservoir Video 3 Tue 6/11 Thu 6/13
Well 5 Sierra Madre Video 3 Fri 6/14 Tue 6/18
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Location Task Duration
(Business Days) Start Finish
Well 11 Ole’ Hammer Park Video 3 Wed 6/19 Fri 6/21
3MG Reservoir South Hills Video 3 Mon 6/24 Wed 6/26
7MG Reservoir South Hills Video 3 Thu 6/27 Mon 7/1

FISCAL IMPACT
The total cost for Phase 1 implementation will be $744,803. Sufficient funding is included for Phase 1 in the original project budget in the Capital Projects Fund 301, Project 5620101. Estimated costs for implementation at all City facilities would be over $1.4 million, and funding for future phases of security improvements should be considered as part of overall facility projects on a location-by-location basis.

Phase 1 Locations Future Phase Locations
Sites Cost Site Estimat
City Hall $147,454
Library $116,998 Big Dalton Cabin/Restroom/Day Camp $30,000 Police Station $50,548 Big Dalton Rock House $25,000
City Sites Subtotal $315,000 Centennial Heritage Park $30,000 Country Club Reservoir $27,686 Corporate Yard $80,000
Eagle Ridge Hydro Tank $27,686 Crowther Teen Center $40,000 Eagle Ridge Pump Station $27,686 Equestrian Center $25,000 Hicrest Reservoir $27,686 Finkbiner Park $180,000
San Gabriel Water Plant $83,448 Gladstone Park $30,000
Sierra Madre Water Yard $97,181 La Fetra Senior Center $80,000 South Hills East Reservoir $27,686 Louie Pompei Park $35,000 Well 5 Sierra Madre $27,686 Museum $35,000
Well 11 Ole’ Hammer Park $27,686 Parks Yard $50,000
3MG Reservoir South Hills $27,686 South Hills Bonnie Cove Entrance $30,000 7MG Reservoir South Hills $27,686 Transportation Center $35,000 Water Sites Subtotal $429,803 Village Bus Plaza $25,000 Total $744,803 Estimated Total $730,000

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By Michael Sledd, Assistant Public Works Director Concurs With Not Applicable
Reviewed By William Wittkopf, Public Works Director
Certified to Availability of Funds Kyle Johnson Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Jeff Kugel, Community Development Director
ATTACHMENTS:

A. Agreement
B. Convergint Technologies Cover Letter
C. Phase 1 Cost Proposal
D. Phase 1 Security Drawings
E. Presentation
Item #9. Page 3
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CONTRACT SERVICES AGREEMENT
By and Between

CITY OF GLENDORA
and

CONVERGINT TECHNOLOGIES, LLC
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-1

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GLENDORA AND

CONVERGINT TECHNOLOGIES, LLC
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2024 by and between the City of Glendora, a California municipal corporation (“City”) and Convergint Technologies, LLC, Delaware limited liability company (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 5
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1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 California Labor Law.

If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 6
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-3 day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.
(d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to:
keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Consultant acknowledges that eight (8) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.

Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-4 Consultant’s Authorized Initials ___________________
Larry Hillman, Vice President
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement.

Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.7 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

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1.8 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $50,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.10 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $744,803 (Seven Hundred Forty-Four Thousand Eight Hundred Three Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.

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2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-7 ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term and Extended Term
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term for one (1) additional one-year term upon giving written notice thereof not later than sixty (60) calendar days prior to the expiration of the initial term or any extended term(s).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-8 Larry Hillman, Vice President
Bob Berkery, General Manager
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement.

Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the City’s Assistant Public Works Director or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 12
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-9 control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-10 (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants. (c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-11 (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 15
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-12 against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-13 (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 17
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-14 Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use.

Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-15 (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 19
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-16 of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-17 This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 21
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-18 may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-19 Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 23
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-20 any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ___________________
Larry Hillman, Vice President
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-21 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

CONVERGINT TECHNOLOGIES, LLC, a Delaware
limited liability company
Name: Larry Hillman
Title: Vice President
Email Address: [email protected]
Name: Bob Berkery
Title: General Manager
Email Address: [email protected]
Address: 20 Centerpointe Dr., #120, La Palma, CA, 90623 Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-22 EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

The installation of a new Avigilon video surveillance system, Software House access control system, and DMP intrusion alarm system in City facilities located in Glendora, CA. The project will include the installation of all field devices, control panels, power supplies, and cabling.

A detailed description of Consultant’s Scope of Services is shown in the proposal attached hereto as Exhibit “A-1”.

II. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

III. Consultant will utilize the following personnel to accomplish the Services:

A. Installation staff
B. Project specialists
C. Project Management to oversee implementation
D. Such other competent personnel of Consultant approved by the Contract Officer or City Manager of City
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Agreement – Convergint Technologies (City Facilities Security Assessment and Installation_Phase 1) 02.13.2024 A-1 EXHIBIT “A-1”
[Attached]
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01240.0001/535308.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

Artificial intelligence. City acknowledges that applicable law or regulation may impose obligations with respect to information or data obtained using technology capable of obtaining what may in certain circumstances be characterized as biometric information or other personal data (individually and collectively, the “Data Collection Technology”) and agrees that City is solely responsible to ensure its own compliance with such laws or regulations. City shall indemnify, defend (including pay attorneys’ fees and disbursements), and hold harmless Consultant, its affiliates, and any employees, agents, contractors or representatives of any of the foregoing from and against any and all losses, liability, damages, penalties, expenses, claims, demands, actions, or causes of action, judgments or settlements (individually and collectively, “Liabilities”) arising from or related to any intentional or negligent acts or omissions of City or any of its agents, affiliates, employees, or representatives arising from or related to the Data Collection Technology, or the use of any of the foregoing by or on behalf of City, including but not limited to those arising from or related to City’s failure to comply with applicable laws or regulations related to its use of the Data Collection Technology, including but not limited to the City’s failure to obtain any necessary consents from affected individuals or provide any necessary disclosures or protections with respect to the information of such individuals under any applicable privacy or data security law. Alarm monitoring and intrusion products cannot be supplied under this Agreement.”

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. City agrees to comply with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect when implementing the services.

1.4 California Labor Law.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant DocuSign Envelope ID: 7AD2BAC5-F5F4-412B-940B-1E6F0B83A493 Item #9. Page 95
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01240.0001/535308.1 B-2
shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor.

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1.11 Hazardous Materials.

In the event that Consultant discovers or suspects the presence of hazardous materials at the City facility where the Work is to be performed, Consultant is entitled to stop the Work at that facility if such hazardous materials were not introduced to the site by Consultant. Consultant in its sole discretion shall determine when it is “safe” to return to perform the Work at the City facility. Consultant shall have no responsibility for the discovery, presence, handling, removing, remediating or disposal of or exposure of persons to hazardous materials in any form at the City. The City shall indemnify and hold harmless Consultant from and against claims, damages, losses and expenses, including but not limited to, reasonable attorney’s fees, arising out of or resulting from undisclosed hazardous materials at City’s facility.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. City acknowledges that due to the pandemic, supply-chain and shipping difficulties may result in unanticipated increases in the cost of Equipment or parts, or the inability to get Equipment or parts to repair Equipment covered by this Schedule. City agrees that it will pay any such increase in Consultant’s actual cost of obtaining the equipment or parts and that such increases or delays in repair will not be considered a breach of the terms of this Schedule or any other agreement.

5.2 General Insurance Requirements.
(d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. Cities right to enforcement accrues after 30 days’ written notice to Consultant of the deficient insurance with Consultant having the opportunity to cure.

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01240.0001/535308.1 B-4

5.3 Indemnification.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. To the fullest extent allowed by California Law, Consultant shall not be required to defend, indemnify, or hold harmless, any party beyond the extent of Consultant’s fault, or the fault of those for which it is responsible, such as employees of Consultant. TO THE FULLEST EXTENT ALLOWED BY CALIFORNIA STATUE OR

APPLICABLE LAW, NOTWITHSTANDING ANYTHING IN THE AGREEMENT TO THE

CONTRARY, IN NO EVENT SHALL EITHER CONSULTANT OR CITY BE LIABLE TO

THE OTHER PARTY HERETO FOR SPECIAL, INDIRECT, INCIDENTAL OR

CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR

LOST PROFITS, EVEN IF EITHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

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01240.0001/535308.1 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the Services at the rates set forth in the proposal attached hereto as Exhibit “A-1”. In the event the term of this Agreement is extended beyond the initial one-year term for an additional one year period by the City Manager, as set forth in Section 3.4, Consultant shall be compensated at the same rates set forth in such proposal:

II. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

III. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

IV. The Consultant’s billing rates for all personnel are shown below:

Technician: $165/hour
Specialist: $170/hour
Project Manager: $170/hour
Engineering: $165/hour
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01240.0001/535308.1 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all Services timely and in accordance with the schedule and deadlines provided by the Contract Officer or the City Manager.

II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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10/18/2022
City of Glendora Quotation: # 8243297
116 E Foothill Blvd,
Glendora, CA 91741
License/Cert C-10
Reference: City Facilities Security Assessment and Installation NO. P-130000668
On behalf of Convergint’s global network of colleagues, I would like to personally thank you for providing Convergint with the opportunity to present this proposal addressing your electronic security needs. We are confident that this proven solution is both comprehensive and customized to meet your needs today, and in the future.

Convergint’s reputation for service excellence is backed by a foundational commitment to our core value of service, and we have been recognized as the #1 Systems Integrator by SDM Magazine.

This recognition reflects the strong relationships Convergint has developed with the industry’s top technology manufacturers, and our history of success with providing exceptional service to our customers.

Our guiding principle has always been to be our customers’ best service provider. Our dedicated and certified team of professionals strives to uphold our customer-focused, service-based mission to make a daily difference for our customers. After achieving a successful on-time and on- budget project installation, Convergint will provide you with the industry’s best ongoing service, including our 24/7 customer portal iCare, designed to track service work orders, project progress, and provide you with detailed metric reporting for continuous improvement.

The following security proposal is specifically designed to meet your needs. As your single point of contact, please feel free to contact me with any additional questions you may have. Thank you again for trusting Convergint as your partner.

Convergint Technologies is pleased to provide this proposal in consideration for the City of Glendora City Facilities Security Assessment and Installation. We have carefully crafted our proposal to include our cover letter, project understanding and approach, scope and services, schedule, fee proposal, and other items as requested in your RFP instructions.

Convergint acknowledges the receipt of Addendum 1, 2, 3, 4, and 5. Please feel free to contact me at any time with any questions you may have. I attest that all the information submitted with Convergint’s proposal is true and correct.

Sincerely,
Mario Herrera
Account Executive
[email protected]
(213) 425-4855
Convergint Technologies
540 S. Jefferson St.

Placentia, CA 92870
Item #9. Page 101
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Cover Letter – Executive Summary
Convergint Technologies is uniquely qualified to serve the City of Glendora as your Service Provider based on our Experience, Local Resources, Best of Breed Technology Solution Partnerships, Innovative Service Delivery, Financial Strength, Staff Qualifications, Product Expertise and National Strength & Presence. As an independent systems integrator with annual sales of over $1.6 billion, Convergint Technologies can provide the support the city requires for the implementation and ongoing maintenance of your Camera Systems. Convergint is well positioned to service the city with our own team of dedicated technical resources, including a large vehicle fleet, based locally out of Southern California.

Convergint Technologies has been in business since 2001 and doing business in California since 2002 providing complex security installations for both the private and public sector. Our service department team has extensive experience managing such projects with all senior project managers having appropriate education and certifications and over 20+ years of experience in the installation of security solutions. Convergint is authorized to resell and maintain all products covered in this RFP. Further, Convergint is a licensed C-10 firm allowing us to perform all high voltage and low voltage work required on this project and we are also registered with the Department of Industrial Relations (DIR).

Values and Beliefs
Convergint Technologies was founded on a core set of values and beliefs. These values and beliefs focus on our commitment to our customers, our colleagues and their families, and our communities.

The Convergint culture is our Values and Beliefs in action and what truly makes us different. Our most recent colleague survey shows that 97.3% of our colleagues believe Convergint is an excellent company to work for and we believe it is reflected each day in the services we provide our clients.

Technology Solution Partnerships
Convergint Technologies has strong, national relationships with key product partners. Convergint’s customers are never held captive by proprietary technology that is only available from one source.

This non-proprietary approach allows our customers to avoid sole source dependency and maintain long-term cost competitiveness. Our technical team certifications include Ocularis, Milestone, Genetec, Axis, Cisco Network Administrators, Microsoft, and certifications in other leading video management platforms, access control solutions, intercom, and intrusion detection. In addition, we have significant experience with other complementary solutions such as visitor management solutions, analytics, video wall solutions, license plate recognition, mass notification and EOC/DOC solutions allowing us to provide the right level of skill sets needed to understand and manage the city’s current and future security requirements.

Training
Convergint understands that technology is only as good as who is installing it. As an industry leader in technology integration, Convergint places a premium on training our colleagues in order to provide world class service. From our field technicians to our industry leading Professional Services Group, Convergint ensures that our colleagues maintain their credentials and certifications, while pursuing new programs of study. Convergint spends millions of dollars on training each year including certification of project managers, product managers, safety training and certifications, and other facets of colleague training. Our technology partner relationships coupled with our detailed focus on Security, IT services, and training for our technical colleagues uniquely qualifies Convergint Technologies to provide the highest level of design, project management, implementation, commissioning, service and support to City of Glendora.

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Industry Recognition
Convergint has the distinction of being named the #1 Security Integrator for the last 3 years in a row by SDM Magazine. In addition, Convergint has been named to the “Companies That Care Honor Roll” each year since 2004. Our honor roll status with “Companies That Care” affirms our commitment to employee wellbeing and to our community service efforts. Convergint has also been named recipient of the prestigious “Frost & Sullivan Customer Service Leadership Award” and is recognized on the IHS list of “Healthiest Companies in America”.

Safety
Convergint Technologies' safety culture is committed to providing the tools, training, and programs so all projects and service calls are completed with zero incidents or injuries. To support this culture and increase safety awareness between all colleagues, we have a dedicated Safety Coordinator in each office under the direction of our National Safety Officer. We continuously measure our safety performance nationally, governing each of our offices on their safety ratings and metrics. Our safety-centric culture allows Convergint to achieve strong results with the majority of our offices going injury free in 2018, resulting in an impressive Total Recovery Injury Rate (TRIR) on a national level.
i-Care
In an effort to enhance the city’s support and service experience, we are pleased to present the City of Glendora with access to a Web based service portal to ease service initiation, provide total service monitoring and transparency and ensure consistent service delivery. This information often proves invaluable to our customers in evaluating the performance of their systems and the performance of our service.

Who We Are: Convergint Technologies is a North American Systems Integrator with a dedicated focus and expertise in Electronic Security, Mass Notification, Fire Alarm & Life Safety, and Communications. Convergint delivers extensive product solutions and is committed to being the industry’s best service provider. This is accomplished through creating a culture of service through integrity, accountability, and personal excellence. Convergint professionals are empowered to solve their customers’ problems.

What We Do: Convergint designs, installs, and services electronic security solutions for single sites as well as complex multi-building/multi-site customers. These solutions include card access, intelligent networked video, biometrics, perimeter protection, visitor management, and seamless integration to enterprise systems. Additionally, Convergint provides engineered fire alarm & life safety systems including smoke detection, emergency mass communications, and complex smoke management sequences. Convergint specializes in providing our customers with the best technologies available today. As an independent solutions provider with a North American reach, Convergint has relationships with leading product and industry partners to serve the varying needs of our customers. Convergint’s customers are never held captive by proprietary technology that is only available from one source. This non-proprietary approach allows our customers to avoid sole source dependency and maintain long-term cost competitiveness. Building systems, especially in the area of electronic security, are becoming more strategic and rapidly converging with the enterprise infrastructure. Recognizing this, Convergint deploys certified network professionals to deliver seamless integration across their customer’s IT infrastructure.

How We Do It: Convergint truly understands that people make the difference between successful and unsuccessful projects. Built upon ten core Values & Beliefs, these elements drive the culture and service focus for the organization. Convergint employs over 6,500 professionals in 150 field office locations and was recently ranked as the largest and fastest growing systems integrator in North America.

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Project Team
Steven Sanchez – General Manager
Steve Sanchez is a highly skilled security systems expert with expertise in security project management. Steve came to Convergint from the Department of Homeland Security (DHS) where he maintained Top Secret active clearance. At DHS, Steve was responsible for security initiatives, projects, and programs for field locations throughout the Nation. His responsibilities included managing the design, construction, deployment, testing and inspection of physical security systems including access control systems, intrusion detection systems, and IP-based video surveillance systems. In this capacity, he also authored national technical and maintenance requirements for electronic security systems and conducted security inspections of all existing DHS facilities to ensure electronic security systems were following DHS standards. Steve earned a bachelor’s degree in Economics from the University of Notre Dame. Steve was born and raised in Los Angeles County and son to a retired lieutenant with the Los Angeles Sheriff’s Department.

Mario Herrera – Account Executive
Mario Herrera is highly technical and experienced in the electronic security industry. Prior to becoming an Account Executive Mario worked in the field as an installation technician and service specialist for over 10 years before transitioning into a Sales Engineering role serving as the key technical advisor. Mario understands the process of design, implementation, deployment, and maintenance of electronic security systems from a pre and post sales standpoint. Over the years Mario has earned certifications from most major enterprise security systems in the industry.

Fabian Escalante – Business Development Manager
Prior to joining Convergint Technologies, Fabian Escalante spent 24 years with the Los Angeles County Sheriff Department as Chief Network Architect and Senior Technology Manager within the Department’s Technical Services Division. During this time, Fabian was asked by the State of California’s Attorney General’s office to serve on the CLETS Technical Committee charged with designing the largest public safety network in the country. He also received numerous awards for his contribution to public safety including an award from the FBI for his work in building out the communications infrastructure for the Southern California Joint Regional Information Center.

Because of his technical expertise in communications and public safety, Fabian was invited to serve on Cisco Systems’ Public Sector Technology Advisory Board, and also served in an advisory role to several other technical organizations. Before he left the LASD, he was instrumental in overseeing the implementation of the Department’s IT Governance structure including the implementation of the Department’s Project Management Office and was responsible for starting and overseeing several programs including the Department’s Advanced Surveillance and Protection (ASAP) program (CCTV, automated license plate recognition, and Gunshot Detection), and the Department’s Mobile Data Computer deployment. Fabian holds an MBA and a Computer Science degree from CSULA.

Chris Grimes – Service Manager
Chris has over 23+ years of operational excellence and quality process improvement. As Service Manager of the Desert Pacific Region, Chris leads the Service Operations across five Convergint Technology Centers including L.A./Orange, Bakersfield, San Diego, Arizona, and Nevada. Today, Chris’ focus is targeted to just the L.A./Orange areas.

Training: Access Control: Lenel, Software House, S2
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David Conners – IT Supervisor
Proposed Staff Experience: IT professional with 19+ years of Integrated diverse systems, Electronics, IP Systems, Server management, VMware systems, & data fire life safety systems.

Key Accounts: Port of Los Angeles, County of Orange, County of San Bernardino, & Stratolaunch.

Training: Genetec Advanced Certified, DMP Security Systems, Lenel Master Certification, EST-3, Nicet Level 1, Exacq Vision, Avigilon Certified.

Education: Associates Degree of Applied Science in Computer Electronics Engineering from ITT Technical Institute
Greg Hardee – Safety Manager
Greg has been working in the Security industry since 1990 as a Lead Technician, System Engineer, and Project Manager. Greg has been with Convergint since 2004 and with close to 30 years of experience has helped our regional offices in Orange County and in Bakersfield to grow to what it is today. Greg’s most notable Project Management accomplishments include multi-million-dollar projects with Chevron in the San Joaquin Valley and in Southern California, and with USC. Greg has also managed multiple area wide projects with SDG&E, Edison, State Compensation Insurance Fund, Phillips 66, Tesoro, City of Chino, City of Los Angeles, County of Los Angeles, Broadcom, Konami, Boeing, Staples Center in Los Angeles, OCTA Santa Ana and Garden Grove Bus Bases video surveillance, OCTA Laguna Niguel Metrolink video surveillance project amongst others. With his vast knowledge of the products and software Greg has served as a valuable resource for both his customers and our entire team. In addition, Greg currently serves as our local Safety Manager based on his long record of project installation work and industry safety knowledge and oversees Convergint’s local safety training program. Greg served as Safety Manager on the prior Southern California Regional Rail Authority (Metrolink), Video Surveillance project and is experienced in understanding and implementing a safety plan for Metrolink, video surveillance project.

Sean Condon – Project Manager
Sean Condon is a skilled Information Technology (IT) professional with over 21 years of experience as a lead installer, project engineer, and project manager and has spent the last 8 years in the Convergint Orange County location. Sean’s expertise is in the employment of video surveillance systems, access control, intrusion, license plate recognition, wireless and other systems. Sean’s most notable Project Management accomplishments include multi-million-dollar projects with Metrolink, City of Orange, City of Pomona, City of La Palma, City of Lakewood, City of Hawaiian Gardens, City of Gardena, Boeing, United Airlines, Alaska Airlines, Delta Airlines, Virgin Airlines, Rose Bowl, Yahoo, Kaiser, and the Los Angeles Community College District. Sean lives with his wife and 3 children locally in the City of Orange.

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Company Name & Address
Company Name: Convergint Technologies, LLC
Local Office: 1667 N. Batavia, Orange CA 92867, CA 93308 Company Ownership: Privately Held with no owner interest greater than 10% Corporate Structure: A Delaware Limited Liability Company Federal Employer ID #: 36-4444620
Year of Establishment: 2001
Years of Experience: 20 years, both public and private sector North American Offices: 150
North American Colleagues: 7,500+
Contractor’s License No.(s): C-10 # 986407, Expires 08-31-23 DIR No. 1000002787, Expires 06-30-22
Primary Contacts
Local Points of Contact: Mario Herrera
Account Executive
[email protected]
(213) 425-4855
Authorized Signers: Steven Sanchez
General Manager
[email protected]
(714) 546-2780
Item #9. Page 106
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State Certification
Convergint holds current a C-10 license registered within the State of California. With this certification, Convergint is licensed to perform all low voltage and electrical installations directly for our customers.

Contractor’s License No.(s) Classification Expires:
986407 C-10 08-31-23
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DIR Registration
Convergint Technologies is registered with the Department of Industrial Relations.

DIR Registration No.(s) County Expires:
1000002787 Orange 06-30-22
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Certificate(s) of Insurance
Attached is Convergint’s sample Certificate of Insurance.

Item #9. Page 109
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6 Technology Park Drive
Westford, MA
01886
Tele: 978 577 4000
www.swhouse.com
May 6th, 2022
Angie Thao
Convergint Technologies
1983 South Santa Cruz Street
Anaheim, CA
92805
Johnson Controls is pleased to recognize Convergint Technologies of Anaheim, CA as an Authorized Integrator of Software House and American Dynamics.

Convergint Technologies is qualified to install, service, and maintain the Software House and American Dynamics product lines with trained and certified technicians.

Convergint is also currently in good standing with the Sensormatic Electronics, LLC, entity.

Please do not hesitate to contact me with any questions or concerns you may have regarding these matters.

Sincerely,
Joseph Fitzgibbons
Software House/American Dynamics
Program Manager - Sales
6 Technology Park Drive
Westford, MA
01886
[email protected]
Item #9. Page 110
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AS AN AVIGILON ELITE PLUS PARTNER
THISDESIGNATIONISVALIDTHROUGH:MAR.31,2023
2 THIS CERTIFICATE

HEREBY DESIGNATES
Convergint Technologies LLC
Jonathan Farmer
Director, Global Channel Operations
Expiry Date: 31.3.2023
© 2022, Avigilon Corporation. All rights reserved.

AVIGILON and the AVIGILON logo are trademarks of Avigilon Corporation.

Other names or logos mentioned herein may be the trademarks of their respective owners.

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Video surveillance Digital transformation Cybersecurity Intrusion detection Mass notification
Fire alarm & life safety
Perimeter protection
Identity management
Access control
convergint.com
Convergint value
Convergint offers cost-effective security solutions through the Sourcewell cooperative purchasing contract #030421-CTL. Leveraging this pre-negotiated contract allows customers to save time and money while ensuring full compliance with local, state, and federal procurement laws and guidelines.

Agencies eligible for this contract include state, local, and city governments, primary and highereducationsystems,nonprofitandpublicagencies,publichousingauthorities,airports, and more.

Convergint solutions
Reduce cost and
simplify procurement
with Sourcewell
Item #9. Page 112
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iCare value
iCare is a web-based customer resource providing real-time, online access to business management systems based on customer requirements. This secure, responsive online portal allows our service customers to simplify the complexity of maintaining and servicing facility systems.

With streamlined access to Convergint services, work orders, management reporting, and secured document sharing, iCare enables proactive management for effective collaboration between Convergint and our customers.
iCare features
Manage & track performance
Provide real-time updates
Create proposal requests
Receive status changes
Generate reports
convergint.com
An online customer
service portal to enable
collaboration and
accountability
Item #9. Page 113
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Project Understanding and Approach
Glendora is a city located in the San Gabriel Valley in Los Angeles County nestled in the foothills of the San Gabriel Mountains. Its downtown area, locally known as the Glendora Village, hosts dozens of restaurants, cafes, shops, and boutiques along Glendora Avenue with many community events scheduled throughout the year. It has been voted as one of the best and friendliest downtowns in the San Gabriel Valley for the last eight years. A suburban feel, low crime rates, and a consistently high-ranking school district has made the city an attractive choice for families in the region. Glendora was incorporated on November 13, 1911, the 25th city to achieve incorporation in Los Angeles County.

In an effort to enhance citywide security, the city is looking to implement new access control, video surveillance, and intrusion alarm systems at various locations across the city. In June of 2022, the city published an RFP for the City Facilities Security Assessment and Installation.

Convergint Technologies attended the City’s formal job walks and upon studying the RFP, in addition to performing the site visits, our understanding of the Scope of Work is as follows:

The scope of services will include inspection of the existing equipment and the installation on new access control, video management, and burglar alarm systems. Convergint understands the procurement, installation, and maintenance requirements shall include but are not limited to Avigilon, Software House and DMP related products. Convergint colleagues are eager to serve the city of Glendora and become the cities trusted partner for security needs. Convergint understands the city is seeking a qualified vendor to design, upgrade, supply, install and provide maintenance support for the city of Glendora.

Access Control
Convergint is proposing the installation of new access control systems to connect to the existing Software House CCURE 9000 application server at the City Hall location and will serve as a centralized directory to manage all access control panels installed across 29 city-owned facilities throughout the city and integrate all existing Software House access control panels the city already has in place. All existing equipment such as card readers, door contacts, request-to-exit sensors, control panels, power supplies and peripheral equipment will be inspected to confirm functionality with the new system. Convergint will incorporate the existing field devices, panels, and clients as required. Convergint will install new card readers, door contacts, request-to-exit sensors and electrified door hardware for proposed locations. Convergint will configure the software and create door access groups, access levels, schedules, and import the existing employee database to create cardholder credentials for the new access control system. Convergint will create badge templates with the city logo to serve as card credentials and employee identification for all city staff, contractors and visitors. Convergint will provide a new client workstation for new cardholder creation, registration of proximity cards, PIN credentials and reporting. Convergint will connect the client workstation to a badge printer capable of printing new badges using the templates provided.

Convergint will provide a training session for city staff covering basic system functions, cardholder creation, registration of new proximity cards, and badge printing.

Video Surveillance
Convergint is proposing the installation of an enterprise Avigilon video management system that will incorporate all new and existing Avigilon servers and network IP cameras. Convergint is proposing the installation on an application server at the city hall location to serve as a centralized directory to manage all video storage and network IP cameras installed at facilities throughout the city and connect to all existing network IP cameras the city already has in place. Convergint will provide and install new Avigilon model cameras ranging from fixed dome cameras to multi-sensor 360 cameras with system analytics and AI capabilities. Convergint will power all cameras via city provided PoE network switches. Convergint will also provide all required Avigilon software licenses.

Convergint will utilize video masking feature for areas that require privacy considerations.

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Intrusion Alarm
Convergint to replace the existing burglar alarm system and install a new burglar system for new locations. Convergint will test existing devices, identify and label cables and connect to the new DMP alarm panel for existing locations.

Convergint Technologies is pleased to report that our local team based out of the City of Rancho Cucamonga, California will meet and exceed all project scope requirements as listed above.

Experience
• Long Beach Water
The Long Beach Water Department is contracted with Convergint Technologies to provide several projects including camera upgrades, Genetec upgrades, access control install, all roughly about $250k. We are currently working on a project for installation of cameras and access control and intercoms throughout their facility which is around 500k. • Ventura County Sheriff’s Department
The Ventura County Sheriff’s Department contracted with Convergint Technologies to provide an upgrade to the Department’s various video surveillance systems including installation of jail cameras.
• City of Porterville
The City of Porterville contracted with Convergint Technologies for installation and maintenance of a video surveillance, access control and intrusion detection system at numerous transportation centers throughout the City.
• City of Dana Point
The City of Dana Point contracted with Convergint Technologies for upgrade, maintenance and support of the City’s city-wide video surveillance system comprised of 80 intersection cameras connected via a high-speed wireless network.
• City of Gardena Police Department
The City of Gardena contracted with Convergint Technologies for the maintenance and support of a city-wide wireless-based video surveillance system including intersections, city parks and installation of jail cameras and bus maintenance yard cameras. • City of Huntington Beach Police Department
The City of Huntington Beach contracted with Convergint Technologies for the maintenance and support of a city-wide video surveillance system including installation of jail cameras. • City of Irvine
The City of Irvine contracted with Convergint Technologies for the installation, maintenance and support of a City-wide video surveillance, access control, and intercom including installation of jail cameras. This project includes approximately 200 cameras and 100 card readers plus a second system of approximately 250 intersection cameras where Convergint also installed an advanced video analytics system.
• City of Lake Forest
The City of Lake Forest contracted with Convergint Technologies for the maintenance and support of their city-wide video surveillance system.
• City of Lakewood w/L.A. Sheriff’s Department
The City of Lakewood contracted with Convergint Technologies for maintenance and support of a city-wide wireless-based video surveillance systems and license plate recognition system.

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• City of Long Beach / Long Beach Airport
The City of Long Beach has contracted with Convergint Technologies since 2014 to upgrade, manage and maintain the Long Beach Airport physical security systems including a 220 video surveillance camera system and the integration of an airport-wide access control system. In addition, Convergint Technologies was contracted by the airport for the implementation of an identity management system. The systems implemented and maintained by Convergint include Genetec video surveillance, Genetec access control, Alert Enterprise, and Siklu wireless. • City of Long Beach / Port of Long Beach
The Port of Long Beach contracted with Convergint Technologies for a number of different projects including the deployment of a large scale video surveillance system used by the Port Police, the deployment of an In Car Video solution, the deployment of access control systems, and the implementation of a Virtual Port for the integration of numerous disparate video platforms into one common web interface.
• City of Los Angeles / Los Angeles World Airports
The Los Angeles World Airports has contracted with Convergint Technologies to upgrade, manage and maintain the airports access control system comprised of 3,600 card readers on Lenel and to provide an identity management system for 55,000 users based on Alert Enterprise. Both system implementations include numerous software integrations performed by Convergint into other airport 3 rd party systems.
• City of Los Angeles / Port of Los Angeles
The City of Los Angeles has contracted with Convergint Technologies since 2010 for a number of different projects at the Port of Los Angeles including the deployment of a large scale Milestone video surveillance system used by the Port Police, the installation of BriefCam video analytics, the implementation of the Vidsys PSIM for video systems integration, the implementation of a Mitsubishi video wall, the management of the Port’s AMAG access control system, and the deployment of Department Operations Center (DOC) to enable the Port to manage and respond to local and national emergencies and to integrate its DOC with the City of Los Angeles, the Sheriff, DHS, and the US Coast Guard.
• City of Lynwood
The City of Lynwood contracted with Convergint Technologies for the maintenance of a city-wide wireless-based video surveillance system including city parks. • City of Pomona Police Department
The City of Pomona contracted with Convergint Technologies for the installation, maintenance and support of a city-wide video surveillance including installation of jail cameras and intrusion detection system including at 13 city parks.
• City of Orange Police Department
The City of Orange contracted with Convergint Technologies for the installation, maintenance and support of a City-wide video surveillance and license plate recognition system at the city’s transportation center. In addition, the City has contracted with Convergint for the installation of a new video surveillance system at the police department including installation of jail cameras, libraries, parks and at various other city facilities including numerous wireless links. • City of Riverside
The City of Riverside contracted with Convergint Technologies for maintenance and upgrade of a city-wide video surveillance system supporting over 600 cameras. • City of Santa Monica Police Department
The City of Santa Monica contracted with Convergint Technologies for the deployment and maintenance of a city-wide wired & wireless-based video surveillance including installation of jail cameras and bus maintenance yard cameras.

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• City of Seal Beach
The City of Seal Beach contracted with Convergint Technologies for installation, maintenance and support of the City’s video surveillance system including installation of jail cameras, access control and intercom systems.
• City of Temecula
The City of Temecula contracted with Convergint Technologies for the deployment and maintenance of a city-wide wired & wireless-based video surveillance comprised of 456 cameras, a large EOC video wall, and the integration of an access control system. • City of Tustin Police Department
The City of Tustin contracted with Convergint Technologies for the deployment and maintenance of a city-wide wired & wireless-based video surveillance system including installation of jail cameras.
• County of Orange
The County of Orange contracted with Convergint Technologies for installation, maintenance and support of the video surveillance system, access control and intercom systems County-wide. • County of Riverside
The County of Riverside contracted with Convergint Technologies for the deployment and maintenance of a video surveillance and access control at numerous county facilities. • Orange County Sheriff’s Department
The OCSD has contracted Convergint on a Master Agreement to provide video surveillance upgrade, cameras, software, and professional services on their security systems. • Orange County Transportation Authority
OCTA contracted with Convergint Technologies for the upgrade, installation and maintenance implementation of video surveillance, access control, and intercom systems at their facilities throughout the County. These systems included Milestone video management and Lenel access control.
• Los Angeles County Sheriff’s Department
The Los Angeles Sheriff’s Department contracted with Convergint Technologies to provide and install the Department’s jail video surveillance storage system as well as city-wide surveillance systems.
• San Bernardino County Sheriff’s Department
The San Bernardino Sheriff’s Department contracted with Convergint Technologies for the installation of video surveillance at various Sheriff facilities. Our installation has included jails, headquarters, interview room system, and perimeter security cameras including installation of jail cameras.
• San Diego County Sheriff’s Department
The San Diego Sheriff’s Department contracted with Convergint Technologies to provide the Department’s new standard video surveillance platform.
• SCRRA/Metrolink
Metrolink contracted with Convergint Technologies for the installation of a video surveillance system at Metrolink stations throughout Southern California which entailed the installation of over 1,000 PTZ and fixed cameras on a Milestone video management platform.

Item #9. Page 117
Meeting Date: 2/13/2024 / Packet Page #: 242
Project Team Staffing
Larry Hillman – Vice President, California
Steve Sanchez – General Manager
• Stephanie Meurer – Sales Manager
o Mario Herrera – Account Executive
o Fabian Escalante – Business Development Manager
• Chris Grimes – Service Manager
o Kristin Rivera - Service Supervisor
• Paul Vitale - Operations Manager
o Doug Hicks – Operations Supervisor
o Greg Hardee – Safety Manager
• Sean Condon – Project Manager
o David Connors – IT Supervisor
o Scott Bradshaw – Sr. Project Specialist
o Bassem Magharyos – Project Specialist
o Wayne Schwierjohann – Project Specialist
o Rick Price – Project Specialist
o Matt Avigur - Project Specialist
o Rob Van Huss – Project Specialist
o Allen Belen – Project Specialist
o Virginia Knudtson – Contract Administrator
Service Contact Info
Sales, On-Site Assistance, and Technical Expertise Support is available directly through Convergint via the following contact information:
1667 N. Batavia Street
Orange, CA 92867
Office - 714-546-2780
Fax - 714-546-2457
After Hours Support: 1-877-735-1110
https://icare.convergint.com/login.php
Item #9. Page 118
Meeting Date: 2/13/2024 / Packet Page #: 243
Scope and Services
Installation Phase
During this phase, Convergint's installation employees will engage in the field installation of security equipment and devices, wiring, etc. The PM and Project Specialist will coordinate daily activities.

Convergint will attend meetings as needed to coordinate activities with other on-site contractors (if applicable).

Start-up and Commissioning Phase
Activities in this phase will ensure that the security system functions as specified in the project documents. During this phase, checkout, verification procedures, and forms will be used to document these activities.

Site Acceptance Testing
After completing the initial equipment start-up and commissioning, Convergint will request the Consulting Engineer to witness the SAT. Convergint's Project Specialist will assign the appropriate personnel to demonstrate and work with the Owner in the test performance. The hardware, graphic screens, database, and application-specific software shall be deemed acceptable after successfully completing and resolving all exception reports.

Commissioning Phase Deliverables
The Consulting Engineer will retain a copy of the executed SAT plan with test results and attachments. Convergint will maintain the original of the same document.

Owner Personnel Training
After the commissioning phase is completed, training of personnel shall commence per the Project specifications
Turnover Documentation
In addition to the deliverables from the application engineering phase, database and software design phase, and commissioning phase, the Convergint turnover package will include:
• Site drawings
• Hardcopy of the database
• Equipment Operation and Maintenance Instructions
•
Schedule
Convergint Technologies will submit a detailed project schedule identifying start dates and milestones for each task once the project is awarded.
• Project Assessment and proposal
• Project award
• Turnover meeting
• Project design and review
• Pre-installation meeting
• Project implementation
• Commissioning/SAT
• Project closeout
Item #9. Page 119
Meeting Date: 2/13/2024 / Packet Page #: 244
20 Centerpointe Drive #120, La Palma, California 90623
Phone Mobile (213) 425-4855
[email protected]
December 19, 2023
City of Glendora Quotation: MH13635471P
City Hall RFP#:
116 E Foothill Blvd Glendora, California 91741 License/Cert C-10 Attention: Michael Sledd 986407
Reference: RFP Security Systems Phase 1 City Hall
City Facilities Security Assessment and Installation Rev 12/2023 On behalf of Convergint’s global network of colleagues, I would like to personally thank you for providing Convergint with the opportunity to present this proposal addressing your electronic security needs. We are confident that this proven solution is both comprehensive and customized to meet your needs today, and in the future.

Convergint’s reputation for service excellence is backed by a foundational commitment to our core value of service, and we have been recognized as the #1 Systems Integrator by SDM Magazine. This recognition reflects the strong relationships Convergint has developed with the industry’s top technology manufacturers, and our history of success with providing exceptional service to our customers.

Our guiding principle has always been to be our customers’ best service provider. Our dedicated and certified team of professionals strives to uphold our customer-focused, service-based mission to make a daily difference for our customers. After achieving a successful on-time and on-budget project installation, Convergint will provide you with the industry’s best ongoing service, including our 24/7 customer portal iCare, designed to track service work orders, project progress, and provide you with detailed metric reporting for continuous improvement.

The following security proposal is specifically designed to meet your needs. As your single point of contact, please feel free to contact me with any additional questions you may have. Thank you again for trusting Convergint as your partner.

Item #9. Page 120
Meeting Date: 2/13/2024 / Packet Page #: 245
City Hall
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system, Software House access control system, and DMP intrusion alarm system at City Hall located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Access Control
• Provide and install (2) HID keypad card reader
• Provide and install (2) GRI recessed door contacts
• Provide and install (1) Bosch PIR rex motion detectors • Provide and install required electrified door hardware • Provide and install (1) Software House iSTAR access control panel • Provide and install (2) Altronix power supplies
• Provide and install composite cable for all field devices Video Surveillance
• Provide and install (8) Avigilon 2MP interior fixed dome wall mount cameras • Provide and install (6) Avigilon 12MP 360 multisensor pendant wall mount cameras • Provide and install (1) Avigilon rack mount network video recorder • Provide and install (1) Transition Networks PoE netwrok switch • Provide and install CAT6 network cable for all camera locations • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Intrusion Alarm
• Provide and install (1) DMP XR150 intrusion alarm panel • Provide and install (2) DMP wireless LCD keypads
• Provide and install (8) DMP wireless door contacts
• Provide and install (10) DMP wireless PIR motion detectors • Provide and install (10) DMP wireless glass break detectors • Provide and install (2) DMP wireless receivers
• Provide annual cost for central station monitoring services Item #9. Page 121
Meeting Date: 2/13/2024 / Packet Page #: 246
Exclusions
Electrical circuits, conduit, backboxes, fire-rated plywood, network switches, servers, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

City Hall – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 ACCESS CONTROL
2 2.00 40KNKS00-000000
SIGNO 40K,BLK/SLVR,PIG,CRD PFL STD,MA
RDY,FMT:ASP10022,WIEG,32-B MSB,EACH,4-
B MSG,NOPAR,LEN:13,FC:0,EM:32-
B,LED:RED,FLSH:GRN,BZR,KBD:RED,BZR,VIS
:ON,SRF:ON,IPM:OFF,VEL:OFF,TAP
$ 405.87 $ 811.74
3 2.00
GRI18012WG
W
SW SET, 3/4 STEEL DOOR ,SINGLE $ 7.67 $ 15.34
4 2.00 BOSDS160

PIR REQUEST TO EXIT SENSOR WITH
SOUNDER $ 86.13 $ 172.26
5 1.00
ALTAL600ULA
CMCB
PWR.SUPP./CHARGER;12 OR 24VDC@
6AMP,PTC $ 381.13 $ 381.13
6 1.00
ALTAL600ULX
PD16CB
POWER SUPPLY/CHARGER,12VDC
OR24VDC@6AMP, $ 341.45 $ 341.45
7 1.00 ESTAR00
4 iSTAR Edge 4-Reader, supports four readers,
with enclosure 64MB RAM, 12/24 VDC input.

Requires RM module or RM reader for readers 3
& 4.
$ 2,170.29 $ 2,170.29
8 3.00 PWPS1270 12V 7AH SLA BATTERY F1 $ 21.72 $ 65.16 9 2.00 4461030-
500
4 Element Composite Cable Plenum Ylw Jkt -
500' $ 578.99 $ 1,157.98
10 1.00 MISC-HW Miscellaneous Hardware $ 1,159.42 $ 1,159.42 11 VIDEO SURVEILLANCE
12 14.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 3,724.84 13 8.00 2.0C-H5AD1-IR

2.0 MP (1080p) WDR; LightCatcher; Day/Night;
Indoor Dome; 3.3-9mm f/1.3 P-iris lens;
Integrated IR; Next-Generation Analytics
$ 843.12 $ 6,744.96
14 6.00 9C-H4A3MH-270
3x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,642.46 $ 9,854.76
Item #9. Page 122
Meeting Date: 2/13/2024 / Packet Page #: 247
Line Qty Part Description Unit Price Extended
Price
15 6.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 11,342.70
16 6.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 1,963.92
17 6.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 565.38
18 6.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 952.20 19 6.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 952.20
20 4.00 556609 23-4P Unshielded Solid Plenum Cat6 Blu Jkt $ 426.09 $ 1,704.36 21 1.00
TNISM16TAT2
SANA
Smart Managed PoE+ Switch, 16-port Gigab $ 696.68 $ 696.68 22 1.00
NVR4XSTD-48TBS16-NA
NVR4X Standard 48TB 2U Rack Mnt; Windows
Server 2016; NA $ 21,401.16 $ 21,401.16
23 14.00 MISC-HW Miscellaneous Hardware $ 72.46 $ 1,014.44 24 INTRUSION ALARM
25 1.00 XR150DN
L-G
142 ZONES, DIALER/NETWORK, 350 LG
GRAY ENCLOSURE, 327 $ 385.94 $ 385.94
26 2.00 9060-W

GREEN LCD, WIRELESS, SHORTCUT KEYS,
WHITE $ 138.84 $ 277.68
27 8.00 1101-W

UNIVERSAL WIRELESS TRANSMITTER,
INTERNAL/EXTERNAL CONTACTS $ 30.87 $ 246.96
28 10.00 1122 WIRELESS PIR $ 54.93 $ 549.30
29 10.00 1128 WIRELESS GLASSBREAK DETECTOR $ 57.39 $ 573.90 30 4.00 1100XHW

WIRELESS HIGH POWER RECEIVER, XR
SERIES $ 110.58 $ 442.32
31 1.00 E24-
Monitoring
1 year annual cost for Central Station Monitoring
of Intrusion Detection System $ 1,376.81 $ 1,376.81
32 1.00 MISC-HW Miscellaneous Hardware $ 362.32 $ 362.32 Equipment Total $ 71,407.60
Total Labor $ 51,517.80
Other Costs $ 11,902.26
Freight/Warranty $ 5,307.06
Tax if applicable $ 7,319.28
Total Project Price $ 147,454.00
Item #9. Page 123
Meeting Date: 2/13/2024 / Packet Page #: 248
Police Department
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system and Software House access control system at the Police Department located in Glendora CA.

The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Access Control
• Provide and install (4) HID keypad card readers
• Provide and install (5) GRI recessed door contacts
• Provide and install (4) Bosch PIR rex motion detectors • Provide and install required electrified door hardware • Provide and install (1) Software House iSTAR access control panel • Provide and install (2) Altronix power supplies
• Provide and install composite cable for all field devices • General contractor to provide front lobby and rear entry door hardware under separate project
Video Surveillance
• Provide and install (2) Avigilon 2MP interior fixed dome cameras • Provide and install (2) Avigilon 2MP exterior fixed dome cameras • Provide and install (1) Avigilon 12MP 360 multisensor pendant wall mount cameras • Provide and install CAT6 network cable for all camera locations • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and connect to the existing network video recorder • Convergint recommends new Avigilon jail cameras when the budget permits Exclusions
Electrical circuits, conduit, backboxes, fire-rated plywood, network switches, servers, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 124
Meeting Date: 2/13/2024 / Packet Page #: 249
Police Department – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 ACCESS CONTROL
2 4.00 40KNKS00-000000
SIGNO 40K,BLK/SLVR,PIG,CRD PFL STD,MA
RDY,FMT:ASP10022,WIEG,32-B MSB,EACH,4-
B MSG,NOPAR,LEN:13,FC:0,EM:32-
B,LED:RED,FLSH:GRN,BZR,KBD:RED,BZR,VIS
:ON,SRF:ON,IPM:OFF,VEL:OFF,TAP
$ 405.87 $ 1,623.48
3 5.00
GRI18012WG
W
SW SET, 3/4 STEEL DOOR ,SINGLE $ 7.67 $ 38.35
4 4.00 BOSDS160

PIR REQUEST TO EXIT SENSOR WITH
SOUNDER $ 86.13 $ 344.52
5 1.00
ALTAL600ULA
CMCB
PWR.SUPP./CHARGER;12 OR 24VDC@
6AMP,PTC $ 381.13 $ 381.13
6 1.00
ALTAL600ULX
PD16CB
POWER SUPPLY/CHARGER,12VDC
OR24VDC@6AMP, $ 341.45 $ 341.45
7 1.00 USTAR00
8 iSTAR Ultra, 8 readers, w/enclosure, no PSU $ 6,597.83 $ 6,597.83 8 3.00 PWPS1270 12V 7AH SLA BATTERY F1 $ 21.72 $ 65.16 9 2.00 4461030-
500
4 Element Composite Cable Plenum Ylw Jkt -
500' $ 578.99 $ 1,157.98
10 1.00 MISC-HW Miscellaneous Hardware $ 579.71 $ 579.71 11 VIDEO SURVEILLANCE
12 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
13 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
14 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
15 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
16 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 17 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
18 1.00 556609 23-4P Unshielded Solid Plenum Cat6 Blu Jkt $ 426.09 $ 426.09 19 1.00 MISC-HW Miscellaneous Hardware $ 72.46 $ 72.46
Item #9. Page 125
Meeting Date: 2/13/2024 / Packet Page #: 250
Equipment Total $ 14,523.62
Total Labor $ 22,987.70
Other Costs $ 10,468.68
Freight/Warranty $ 1,079.33
Tax if applicable $ 1,488.67
Total Project Price $ 50,548.00
Item #9. Page 126
Meeting Date: 2/13/2024 / Packet Page #: 251
Sierra Madre Water Yard
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system and DMP intrusion alarm system at the Sierra Madre Water Yard located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (7) Avigilon 12MP 360 multisensor pendant wall mount cameras • Provide and install (3) Avigilon 2MP interior fixed dome ceiling mount cameras • Provide and install (1) Avigilon rack mount network video recorder • Provide and install (2) Siklu Multi Haul base unit wireless radios • Provide and install (2) Siklu Multi Haul transmitter unit wireless radios • Provide and install CAT6 network cable for all camera locations • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Intrusion Alarm
• Provide and install (1) DMP XR150 intrusion alarm panel replacement • Provide and install (1) DMP zone expansion module
• Provide and install (2) DMP wireless LCD keypads
• Convergint to connect all existing alarm devices and utilize existing cable • Provide annual cost for central station monitoring services Exclusions
Electrical circuits, conduit, backboxes, fire-rated plywood, network switches, servers, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 127
Meeting Date: 2/13/2024 / Packet Page #: 252
Sierra Madre Water Yard – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 10.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 2,660.60 3 3.00 2.0C-H5AD1-IR

2.0 MP (1080p) WDR; LightCatcher; Day/Night;
Indoor Dome; 3.3-9mm f/1.3 P-iris lens;
Integrated IR; Next-Generation Analytics
$ 843.12 $ 2,529.36
4 7.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 13,233.15
5 7.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 2,291.24
6 7.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 659.61
7 7.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 1,110.90 8 7.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 1,110.90
9 3.00 556609 23-4P Unshielded Solid Plenum Cat6 Blu Jkt $ 426.09 $ 1,278.27 10 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
11 1.00
NVR4XSTD-48TBS16-NA
NVR4X Standard 48TB 2U Rack Mnt; Windows
Server 2016; NA $ 21,401.16 $ 21,401.16
12 3.00
MH-T200-
CCC-POEMWB
MULTIHAUL TU 90 DEG. 1000MBPS3RJ-45
W/2X PSE MK & POEINJCTR INCL IP-65 WT $ 828.77 $ 2,486.31 13 2.00
MH-B100-
CCS-POEMWB
MULTIHAUL BU 90 DEG. 1800MBPS2RJ-45 &
1SFP MK & POE INJCTRINCL. IP-65 WHT $ 1,754.75 $ 3,509.50 14 INTRUSION ALARM
15 1.00 XR150DN
L-G
142 ZONES, DIALER/NETWORK, 350 LG
GRAY ENCLOSURE, 327 $ 385.94 $ 385.94
16 1.00 714-16 16PT ZONE EXPANDER IN 340 ENCLOSURE $ 164.06 $ 164.06 17 1.00 E24-
Monitoring
1 year annual cost for Central Station Monitoring
of Intrusion Detection System $ 1,376.81 $ 1,376.81
Equipment Total $ 54,683.32
Total Labor $ 25,297.08
Other Costs $ 7,532.68
Freight/Warranty $ 4,062.88
Tax if applicable $ 5,605.04
Total Project Price $ 97,181.00
Item #9. Page 128
Meeting Date: 2/13/2024 / Packet Page #: 253
San Gabriel Plant
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system and DMP intrusion alarm system at the San Gabriel Plant located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling.

Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (2) Avigilon 2MP fixed dome wall mount cameras • Provide and install (6) Avigilon 12MP 360 multisensor pendant wall mount cameras • Provide and install (2) Siklu Multi Haul base unit wireless radios • Provide and install (2) Siklu Multi Haul transmitter unit wireless radios • Provide and install (1) Avigilon rack mount network video recorder • Provide and install CAT6 network cable for all camera locations • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Intrusion Alarm
• Provide and install (1) DMP XR150 intrusion alarm panel replacement • Provide and install (3) DMP wireless LCD keypads
• Convergint to connect all existing alarm devices and utilize existing cable • Provide annual cost for central station monitoring services Exclusions
Electrical circuits, conduit, backboxes, fire-rated plywood, network switches, servers, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 129
Meeting Date: 2/13/2024 / Packet Page #: 254
San Gabriel Plant – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 8.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 2,128.48 3 2.00 2.0C-H5AD1-IR

2.0 MP (1080p) WDR; LightCatcher; Day/Night;
Indoor Dome; 3.3-9mm f/1.3 P-iris lens;
Integrated IR; Next-Generation Analytics
$ 843.12 $ 1,686.24
4 6.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 11,342.70
5 6.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 1,963.92
6 6.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 565.38
7 6.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 952.20 8 6.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 952.20
9 2.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 971.02
10 1.00
TNISM16TAT2
SANA
Smart Managed PoE+ Switch, 16-port Gigab $ 696.68 $ 696.68 11 1.00
NVR4XSTD-48TBS16-NA
NVR4X Standard 48TB 2U Rack Mnt; Windows
Server 2016; NA $ 21,401.16 $ 21,401.16
12 2.00
MH-T200-
CCC-POEMWB
MULTIHAUL TU 90 DEG. 1000MBPS3RJ-45
W/2X PSE MK & POEINJCTR INCL IP-65 WT $ 828.77 $ 1,657.54 13 2.00
MH-B100-
CCS-POEMWB
MULTIHAUL BU 90 DEG. 1800MBPS2RJ-45 &
1SFP MK & POE INJCTRINCL. IP-65 WHT $ 1,754.75 $ 3,509.50 14 1.00 MISC-HW Miscellaneous Hardware $ 1,159.42 $ 1,159.42 15 INTRUSION ALARM
16 1.00 XR150DN
L-G
142 ZONES, DIALER/NETWORK, 350 LG
GRAY ENCLOSURE, 327 $ 385.94 $ 385.94
17 1.00 E24-
Monitoring
1 year annual cost for Central Station Monitoring
of Intrusion Detection System $ 1,376.81 $ 1,376.81
Item #9. Page 130
Meeting Date: 2/13/2024 / Packet Page #: 255
Equipment Total $ 50,749.19
Total Labor $ 20,651.05
Other Costs $ 3,075.89
Freight/Warranty $ 3,770.08
Tax if applicable $ 5,201.79
Total Project Price $ 83,448.00
Item #9. Page 131
Meeting Date: 2/13/2024 / Packet Page #: 256
Hicrest Reservoir
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the Hilcrest Reservoir located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 132
Meeting Date: 2/13/2024 / Packet Page #: 257
Hicrest Reservoir – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 133
Meeting Date: 2/13/2024 / Packet Page #: 258
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.34
Freight/Warranty $ 1,014.26
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 134
Meeting Date: 2/13/2024 / Packet Page #: 259
South Hills East Reservoir
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the South Hills East Reservoir located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 135
Meeting Date: 2/13/2024 / Packet Page #: 260
South Hills East Reservoir – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 136
Meeting Date: 2/13/2024 / Packet Page #: 261
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.33
Freight/Warranty $ 1,014.27
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 137
Meeting Date: 2/13/2024 / Packet Page #: 262
Country Club Reservoir
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the Country Club Reservoir located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 138
Meeting Date: 2/13/2024 / Packet Page #: 263
Country Club Reservoir – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 139
Meeting Date: 2/13/2024 / Packet Page #: 264
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 140
Meeting Date: 2/13/2024 / Packet Page #: 265
7MG Reservoir South Hills
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the 7MG Reservoir South Hills located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 141
Meeting Date: 2/13/2024 / Packet Page #: 266
7MG Reservoir South Hills – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 142
Meeting Date: 2/13/2024 / Packet Page #: 267
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 143
Meeting Date: 2/13/2024 / Packet Page #: 268
3MG Reservoir South Hills
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the 3MG Reservoir South Hills located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 144
Meeting Date: 2/13/2024 / Packet Page #: 269
3MG Reservoir South Hills – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 145
Meeting Date: 2/13/2024 / Packet Page #: 270
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 146
Meeting Date: 2/13/2024 / Packet Page #: 271
Well 11 Ole’ Hammer Park
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the Well 11 Ole’ Hammer Park located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 147
Meeting Date: 2/13/2024 / Packet Page #: 272
Well 11 Ole’ Hammer Park – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 148
Meeting Date: 2/13/2024 / Packet Page #: 273
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 149
Meeting Date: 2/13/2024 / Packet Page #: 274
Well 5 Sierra Madre
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the Well 11 Ole’ Hammer Park located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 150
Meeting Date: 2/13/2024 / Packet Page #: 275
Well 5 Sierra Madre – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 151
Meeting Date: 2/13/2024 / Packet Page #: 276
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 152
Meeting Date: 2/13/2024 / Packet Page #: 277
Eagle Ridge Pump Station
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the Eagle Ridge Pump Station located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 153
Meeting Date: 2/13/2024 / Packet Page #: 278
Eagle Ridge Pump Station – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 154
Meeting Date: 2/13/2024 / Packet Page #: 279
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 155
Meeting Date: 2/13/2024 / Packet Page #: 280
Eagle Ridge Hydro Tank
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system at the Eagle Ridge Hydro Tank located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Video Surveillance
• Provide and install (1) Avigilon 12MP 360 multisensor pendant pole mount camera • Provide and install (1) Avigilon ruggedized network video recorder • Provide and install (1) Sierra Wireless cellular modem with antenna • Provide and install (1) Hoffman steel NEMA enclosure
• Provide and install CAT6 network cable for all camera locations • Provide and install required surface mount conduit and Unistrut • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Exclusions
Electrical circuits, fire-rated plywood, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Item #9. Page 156
Meeting Date: 2/13/2024 / Packet Page #: 281
Eagle Ridge Hydro Tank – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 VIDEO SURVEILLANCE
2 1.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 266.06
3 1.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 1,890.45
4 1.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 327.32
5 1.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 94.23
6 1.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 158.70 7 1.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 158.70
8 1.00
VMARPA-RGD8P4
ES 8-Port Rugged Appliance with 4TB; power
supply sold separately $ 6,943.32 $ 6,943.32
9 1.00
PS-220WRPA-RGD8P-NA
Power Supply for ES 8-Port Rugged Appliance
with an North American power cord; 220W $ 287.65 $ 287.65 10 1.00 RV50X
Sierra Wireless AirLink RV50X - LTE-A - NA &
EMEA - DC Cable, 3-year warranty (includes 1
year of AirLink Complete (ALMS & Support);
antennas not included
$ 840.58 $ 840.58
11 1.00 6001125 Sierra Wireless AirLink 3in1 Panel Antenna - 2xLTE, GNSS, Bolt Mount, 3m, Black $ 78.26 $ 78.26
12 1.00 775600-
110DB 23-4P UNS SOL C6 Blk DB $ 485.51 $ 485.51
13 1.00 A20H24BL
P
WALL-MOUNT TYPE 4
ENCLOSURE20.00X24.00X8.01 $ 1,151.86 $ 1,151.86
14 1.00 A24P20 PANEL 17H USE WITH:TYPE 3R, 44, 4X, 12
AND 13 ENCLOSURESGREY $ 137.67 $ 137.67
15 1.00 ADP2 DATA POCKET $ 60.12 $ 60.12
16 1.00 CWHK KEYLOCK HANDLEFOR CONCEPT
ENCLOSURES $ 140.19 $ 140.19
17 1.00 ALFSWD REMOTE SWITCH FOR ALF16D24R $ 51.78 $ 51.78 18 1.00 MISC-HW Miscellaneous Hardware - Conduit, Backboxes, Connectors, Screws, Straps Etc $ 579.71 $ 579.71
Item #9. Page 157
Meeting Date: 2/13/2024 / Packet Page #: 282
Equipment Total $ 13,652.11
Total Labor $ 9,312.95
Other Costs $ 2,307.32
Freight/Warranty $ 1,014.28
Tax if applicable $ 1,399.34
Total Project Price $ 27,686.00
Item #9. Page 158
Meeting Date: 2/13/2024 / Packet Page #: 283
Library
Convergint Technologies’ scope of work includes furnishing, installing, programming, and commissioning the material listed in the attached bill of material (BOM) as outlined below and with regards to the data listed in the clarifications and exclusions section of this proposal. This proposal complies with prevailing wage labor requirements.

Scope of Work
The scope of work includes the installation of a new Avigilon video surveillance system, Software House access control system, and DMP intrusion alarm system at the Library located in Glendora CA. The project will include the installation of all field devices, control panels, power supplies, and cabling. Convergint will provide installation staff, project specialists, and project management to oversee implementation.

Access Control
• Provide and install (3) HID keypad card readers
• Provide and install (4) GRI recessed door contacts
• Provide and install (4) Bosch PIR rex motion detectors • Provide and install required electrified door hardware • Provide and install (1) Software House iSTAR access control panel • Provide and install (2) Altronix power supplies
• Provide and install composite cable for all field devices Video Surveillance
• Provide and install (2) Avigilon 2MP fixed dome interior ceiling mount cameras • Provide and install (7) Avigilon 12MP 360 multisensor pendant wall mount cameras • Provide and install (1) Avigilon rack mount network video recorder • Provide and install CAT6 network cable for all camera locations • Provide And install Avigilon software camera connection licenses • Aim and focus cameras and configure the network video recorder Intrusion Alarm
• Provide and install (1) DMP XR150 intrusion alarm panel • Provide and install (2) DMP wireless LCD keypads
• Provide and install (4) DMP wireless door contacts
• Provide and install (6) DMP wireless PIR motion detectors • Provide and install (6) DMP wireless glass break detectors • Provide and install (1) DMP wireless receiver
• Provide annual cost for central station monitoring services Training
Convergint to provide one 8-hour training session for personnel onsite.

Item #9. Page 159
Meeting Date: 2/13/2024 / Packet Page #: 284
Exclusions
Electrical circuits, conduit, backboxes, fire-rated plywood, network switches, servers, workstations, patch panels, network drops, fire alarm connections, patch and paint, trenching, permits.

Warranty
Convergint will provide a one-year labor warranty and a one-year material warranty on equipment provided by Convergint. Provision of labor and materials after the first year will be billed on a time and material basis.

Library – Bill of Materials
Line Qty Part Description Unit Price Extended
Price
1 ACCESS CONTROL
2 3.00 40KNKS00-000000
SIGNO 40K,BLK/SLVR,PIG,CRD PFL STD,MA
RDY,FMT:ASP10022,WIEG,32-B MSB,EACH,4-
B MSG,NOPAR,LEN:13,FC:0,EM:32-
B,LED:RED,FLSH:GRN,BZR,KBD:RED,BZR,VIS
:ON,SRF:ON,IPM:OFF,VEL:OFF,TAP
$ 405.87 $ 1,217.61
3 3.00
GRI18012WG
W
SW SET, 3/4 STEEL DOOR ,SINGLE $ 7.67 $ 23.01
4 3.00 BOSDS160

PIR REQUEST TO EXIT SENSOR WITH
SOUNDER $ 86.13 $ 258.39
5 1.00
ALTAL600ULA
CMCB
PWR.SUPP./CHARGER;12 OR 24VDC@
6AMP,PTC $ 381.13 $ 381.13
6 1.00 ESTAR00
4 iSTAR Edge 4-Reader, supports four readers,
with enclosure 64MB RAM, 12/24 VDC input.

Requires RM module or RM reader for readers 3
& 4.
$ 2,170.29 $ 2,170.29
7 3.00 PWPS1270 12V 7AH SLA BATTERY F1 $ 21.72 $ 65.16 8 2.00 4461030-
500
4 Element Composite Cable Plenum Ylw Jkt -
500' $ 578.99 $ 1,157.98
9 1.00 MISC-HW Miscellaneous Hardware $ 1,159.42 $ 1,159.42 10 VIDEO SURVEILLANCE
11 9.00 ACC7-
ENT ACC 7 Enterprise camera channel $ 266.06 $ 2,394.54 12 2.00 2.0C-H5AD1-IR

2.0 MP (1080p) WDR; LightCatcher; Day/Night;
Indoor Dome; 3.3-9mm f/1.3 P-iris lens;
Integrated IR; Next-Generation Analytics
$ 843.12 $ 1,686.24
13 7.00 12C-H4A4MH-360
4x 3 MP; WDR; LightCatcher; 2.8mm; Camera
Only $ 1,890.45 $ 13,233.15
14 7.00 H4AMHAD-IRIL1
Optional IR illuminator ring; up to 30m (100ft);
for use with H4AMH-DO-COVR1. $ 327.32 $ 2,291.24
Item #9. Page 160
Meeting Date: 2/13/2024 / Packet Page #: 285
Line Qty Part Description Unit Price Extended
Price
15 7.00
IRPTZMNTWALL1Pedant wVideo mount adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4
Multisensor.
$ 94.23 $ 659.61
16 7.00
H4AMHDOCOVR1
Outdoor Dome Cover for H4 Multisensor $ 158.70 $ 1,110.90 17 7.00 H4AMHAD-PEND1
Outdoor pendant mount adapter; must order
one of IRPTZ-MNT-Wall1 or IRPTZ-MNT-NPTA1
and one of H4AMH-DO-COVR1 or H4AMH-DOCOVR1-SMOKE.
$ 158.70 $ 1,110.90
18 2.50 556609 23-4P Unshielded Solid Plenum Cat6 Blu Jkt $ 426.09 $ 1,065.22 19 1.00
TNISM16TAT2
SANA
Smart Managed PoE+ Switch, 16-port Gigab $ 696.68 $ 696.68 20 1.00
NVR4XSTD-48TBS16-NA
NVR4X Standard 48TB 2U Rack Mnt; Windows
Server 2016; NA $ 21,401.16 $ 21,401.16
21 9.00 MISC-HW Miscellaneous Hardware $ 72.46 $ 652.14 22 INTRUSION ALARM
23 1.00 XR150DN
L-G
142 ZONES, DIALER/NETWORK, 350 LG
GRAY ENCLOSURE, 327 $ 385.94 $ 385.94
24 3.00 9060-W

GREEN LCD, WIRELESS, SHORTCUT KEYS,
WHITE $ 138.84 $ 416.52
25 4.00 1101-W

UNIVERSAL WIRELESS TRANSMITTER,
INTERNAL/EXTERNAL CONTACTS $ 30.87 $ 123.48
26 6.00 1122 WIRELESS PIR $ 54.93 $ 329.58
27 6.00 1128 WIRELESS GLASSBREAK DETECTOR $ 57.39 $ 344.34 28 1.00 1100XHW

WIRELESS HIGH POWER RECEIVER, XR
SERIES $ 110.58 $ 110.58
29 1.00 E24-
Monitoring
1 year annual cost for Central Station Monitoring
of Intrusion Detection System $ 1,376.81 $ 1,376.81
30 1.00 MISC-HW Miscellaneous Hardware $ 362.32 $ 362.32 Equipment Total $ 56,184.34
Total Labor $ 41,085.29
Other Costs $ 9,796.54
Freight/Warranty $ 4,172.94
Tax if applicable $ 5,758.89
Total Project Price $ 116,998.00
Item #9. Page 161
Meeting Date: 2/13/2024 / Packet Page #: 286
Clarifications and Exclusion

1. All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am - 5:00 pm.

2. Low voltage wiring shall be installed via open air code approved methods.

3. Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials.

4. Permits or associated fees are not included.

5. Customer to provide static IP addresses and network connections at panel locations.

6. Customer to provide a secured staging & storage area for project related materials.

7. Pricing assumes that electronic Auto CAD files are available from customer for our use in creating submittal drawings.

8. Fifty percent (50%) of the proposed sell price shall be payable to Convergint for project mobilization. Mobilization shall be invoiced and due upon customer acceptance of this proposal.

9. Anything in the Contract Documents notwithstanding, in no event shall either Contractor or Subcontractor be liable for special, indirect, incidental or consequential damages, including commercial loss, loss of use, or lost profits, even if either party has been advised of the possibility of such damages.

10. Convergint reserves the right to negotiate mutually acceptable contract terms and conditions with customer by making mutually agreeable changes to the formal contract included in the Bid Documents.

11. Customer acknowledges that supply-chain and shipping difficulties may result in unavoidable delays in deliveries of materials despite timely placement of orders and efforts by Convergint and its suppliers to avoid such delays. Customer agrees to provide Convergint with reasonable extensions of time to the extent of any such delays and Convergint agrees to make reasonable efforts to avoid or minimize such delays. Customer further acknowledges that the above-referenced supply-chain and shipping difficulties may result in unanticipated increases to Convergint’s proposal pricing on products covered by this quote or any resulting agreement and that such increases may occur between the time this quote is provided, or any resulting contract is executed and the time when Convergint actually purchases the products covered by this quote or a resulting agreement. Customer agrees that it will pay any such increase in Convergint’s initial pricing of obtaining the products above the proposal pricing upon which the quote or agreement was based, by change order or otherwise, and Convergint agrees that it shall make commercially reasonable efforts to minimize any such increase.

REVIEW IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION PRIOR TO USING A CONVERGINT-INSTALLED SOLUTION: See the “IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION” documentation, available at convergint.com/terms.

Item #9. Page 162
Meeting Date: 2/13/2024 / Packet Page #: 287
Performance Items
Items Included
Applicable Taxes Cable
Electrified Door Locking Hardware Freight (prepaid)
Installation of CCTV Cameras Installation of Control Panels Installation of Intrusion Panels Installation of Network Cabling to IP Cameras Installation of Wire and Cable Loading Software on Customer Provided Computer
Material (listed in the BOM) Mounting/Termination of Proposed Devices One-Year Warranty on Labor One-Year Warranty on Parts
Owner to Provide Static IP Addresses Owner Training
Project Management Servers by Others
System is Design-Build System Programming
Termination of Control Equipment Enclosures Testing of all Proposed Devices Wire Workstations by Others
Items Excluded
120 VAC Power and Fused Disconnect Switch 120 VAC Power Receptacles Additional Lighting Requirements for Cameras Attend General Contractor Project Meetings Attend Owner Project Meetings Authority having Jurisdiction permit drawing (requires customer CAD)
Ceiling Tiles and Ceiling Grid Repairs Connection to Building Fire Alarm Panel Correction of Wiring Faults Caused by Others Door wiring typical connections Electrical Installation Permit Engineering and Drawings Equipment rack layout drawing FA Permit and Plan Review Fees Fire Stopping (Excludes Existing Penetrations) Fire Watch Floor Coverings for Lifts Floor plan with device placement and numbering (requires customer CAD)
Horizontal Core Drilling Installation of Bridle Rings
Installation of Conduit, Boxes and Fittings Installation of Control Equipment Enclosures Installation of Intercom Systems Installation of Low Voltage Wire Installation of Network Cabling to Card Readers Installation of Network Cabling to IP Intercoms Installation of Specialty Backboxes Installation of Terminal Cabinets Installation of Video Recorders (DVR/NVR) Installation of Wire Hangars Lifts Low Voltage Permits
On-Site Lockable Storage Facility Operations & Maintenance Manuals Owner to Provide DHCP Lease Reservations for
Network Connected Devices
Panel Wall Elevation drawing (may require
customer CAD)
Panel wiring with point to point connections Patch and Paint Payment & Performance Bonds Record Documentation (As-Built) Riser drawing with home run wiring Servers by Convergint Specialty Backboxes Submittal Drawings
System Engineering System Meets Plans/Drawings
Terminal Cabinets Vertical Core Drilling
Workstations by Convergint
Item #9. Page 163
Meeting Date: 2/13/2024 / Packet Page #: 288
Priority Group 1 - Total Budgetary Project Investment: $ 744,803.00 Labor Rates:

Technician: $175/hour
Specialist: $185/hour
Project Manager: $180/hour
Engineering: $165/hour
Thank you for considering for your Security needs. If you have any questions or would like additional information, please don't hesitate to contact me immediately.

Sincerely,
Mario Herrera
Convergint
Mario Herrera
Item #9. Page 164
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360 CM
360
360
360
360 CM
CM
CM
CM
CM
360
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Award the Contract to Convergint
Technologies for City Facilities Security
Assessment and Installation Phase 1
Public Works
City Council
February 13, 2024
Michael Sledd, Assistant Public Works Director CityOfGlendora.org Item #9. Page 187
Meeting Date: 2/13/2024 / Packet Page #: 312
Phase 1 Security Upgrades
• Video upgrades – All sites
• Avigilon cameras
• Access control upgrades – City Hall, Library & Police Department • HID keypad card readers
• Burglar alarm upgrades – City Hall, Library, San Gabriel Water Plant, Sierra Madre Water Yard
• Door contacts, motion and glass break detectors, monitoring services • Strategic Focus Areas
• Goal 2: Maintain Financial Stability and Sustainability (MFSS) • Goal 4: Enhance and Modernize the Organization (EMO)
• Goal 5: Improve and Maintain the City’s Infrastructure and Facilities (IMCIF) Item #9. Page 188
Meeting Date: 2/13/2024 / Packet Page #: 313
Item #9. Page 189
Meeting Date: 2/13/2024 / Packet Page #: 314
Item #9. Page 190
Meeting Date: 2/13/2024 / Packet Page #: 315
Fiscal Impact
Future Phase Locations
Site Estimate
Big Dalton Cabin/Restroom/Day Camp $30,000
Big Dalton Rock House $25,000
Centennial Heritage Park $30,000
Corporate Yard $80,000
Crowther Teen Center $40,000
Equestrian Center $25,000
Finkbiner Park $180,000
Gladstone Park $30,000
La Fetra Senior Center $80,000
Louie Pompei Park $35,000
Museum $35,000
Parks Yard $50,000
South Hills Bonnie Cove Entrance $30,000
Transportation Center $35,000
Village Bus Plaza $25,000
Estimated Total $730,000
Phase 1 Locations
Civic Center Sites Cost
City Hall $147,454
Library $116,998
Police Station $50,548
City Sites Subtotal $315,000
Country Club Reservoir $27,686
Eagle Ridge Hydro Tank $27,686
Eagle Ridge Pump Station $27,686
Hicrest Reservoir $27,686
San Gabriel Water Plant $83,448
Sierra Madre Water Yard $97,181
South Hills East Reservoir $27,686
Well 5 Sierra Madre $27,686
Well 11 Ole’ Hammer Park $27,686
3MG Reservoir South Hills $27,686
7MG Reservoir South Hills $27,686
Water Sites Subtotal $429,803
Total $744,803
Item #9. Page 191
Meeting Date: 2/13/2024 / Packet Page #: 316

RECOMMENDATIONS
That the City Council:

1. Award the contract to Convergint Technologies for Phase 1 of the City Facilities Security Assessment and Installation in the amount of $744,803;

2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive
changes; and

3. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the
original contract amount.

Item #9. Page 192
Meeting Date: 2/13/2024 / Packet Page #: 317

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