CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 6:00 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen Davis, Mayor Pro Tem/Vice-Chair David J. Fredendall, and Mayor/Chair Mendell L. Thompson Members Absent: None
Also Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Police Chief Matt Egan, Captain Chris Stabio, Captain Michael Randazzo, Public Works Director William Wittkopf, Finance Director/City Treasurer Kyle Johnson, Community Development Director Jeff Kugel, Housing and Economic Development Manager Valerie Velasquez, Library Director Janet Stone, Information Technology Director Sam Robbin (via Zoom), City Clerk/Communications Director Kathleen Sessman, City Planner Mark Carnahan, Management Analyst Alycia Suniga, Maliha Ansari Principal Civil Engineer Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and Senior Office Specialist Jesus Escobedo
CLOSED SESSION
Closed Session titles were read into the record.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code §54956.8, enable the City Council and Housing Authority to give direction to its negotiator(s) Adam Raymond, Danny Aleshire, Moises Lopez, Jeff Kugel, and Valerie Velasquez regarding that certain real property 1762 Dale Road, APN 8631-013- 023. The City’s real property negotiator will seek direction from the City Council regarding the terms.
2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to Government Code § 54957.6, with the Mayor and Mayor Pro Tem, as the city negotiators, regarding labor negotiations with an unrepresented employee – the Glendora City Manager.
There was no one wishing to provide public comment on the Closed Session items. The meeting was convened into Closed Session at 5:02 PM, Closed Session was adjourned at 6:58 PM and the meeting was reconvened back into Open Session at 7:00 PM with all members present. City/Agency Attorney Aleshire reported the following Closed Session actions: 1) A privileged and confidential briefing was City of Glendora Minutes
Regular Meeting
Tuesday, February 27, 2024
Bidwell Forum, 140 Glendora Avenue
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, February 27, 2024 Page 2 of 5
City Council Meeting City Council, Successor Agency and Housing Authority given regarding real property negotiations. There was no reportable action taken; and 2) Council deliberated and preliminary terms were reached for a potential contract that will be agendized for the next meeting for approval with terms outlined for the public.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Pastor Alan DeVries of Glendora Community Church.
The Pledge of Allegiance was led by Debbie Lopez.
HIGH SCHOOL STUDENT REPORTS
3. High School Student Reports
Student reports were presented by Charter Oak Student Representative Caroline Riggs, Glendora High School Representative Aiden Garcia, Saint Lucy’s Priory Representative Alexa Straite, and Whitcomb Student Representative Sylvan Ho.
REORDERING OF AND ADDITIONS TO THE AGENDA
City Manager Raymond requested that the agenda be reordered as follows, New Business item #10 Award a Professional Services Agreement to Transtech Engineers, Inc. for Municipal Engineering Services be discussed prior to item #5 Present the Site Feasiblity Analysis for City owned property at 1762 Dale Road and that a separate Public Comment period be added and conducted associated with item #5. There were no objections.
PUBLIC COMMENT
4. Public Comments received
Public comments were received from the following: Joan Twohey-Jacobs, John Martinez, and Ann (Zoom).
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Allawos and Mayor Pro Tem/Vice Chair Fredendall commented and congratulated John Aguirre, Glendora’s Recreation and Human Services Director for being name Distinguished Citizen of the Year by San Gabriel Valley District Greater Los Angeles Scouting.
Council Member/Commissioner Davis and Mayor/Chair Thompson announced two upcoming events in Glendora that will help with food and security, Empty Bowls on March 8 and the “Crop Walk” on March 10; and thanked the public on attending the meeting.
Council Member/Commissioner Boyer announced that the Glendora Library Friends Foundation Great Trivia Challenge 32 event is scheduled for March 8 and encourage the community to participate.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
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City Council Meeting City Council, Successor Agency and Housing Authority There were no statements or reports given.
SPECIAL ITEMS
5. Present the Site Feasibility Analysis for City owned property at 1762 Dale Road Staff report and PowerPoint was presented, which included the following three affordability levels and rent by scenario options: Scenario 1: Affordable for larger families, Scenario 2: Affordable for Special Needs or Seniors, and Scenario 3: Transitional Housing; and providing direction for staff to 1.
Develop an RFP to solicit developer proposals for a (Family or Special needs) permanent affordable housing project at the site; 2. Consult with the Regional Housing Trust and other partners to create plan for transitional housing project at the site; or 3. Pursue a different direction than the options laid out in the presentation.
Public comments were received from the following: Michael Baron, Lisa Cipres, Mike Lancy, Shaunna Elias, Peter Gasparrelli, and Tina Gonzalez.
City Council discussion included support of Scenario 2 with the option of adjustment to funding sources, an interest in opting for a hybrid approach, subsidized City costs versus grant funding, affordable housing financial analysis and tools, evaluation of development costs, prioritizing community members, cliental progress and quality assurance through Los Angeles regional services, affordable housing financial analysis and tools, applicant screening process, on-site management, traffic control, emergency services and sheltering, community safety and crime rates, targeting income level vs. age population, transitional housing maintenance and local grant funding operations support if the City maintained ownership, City’s financial and operational costs.
Following a lengthy discussion, the City Council directed staff to explore the subsequent options which include immediate and ongoing on-site services, possible use of a hybrid approach, flexibility of adjusting funding services options, and site elevation height and density and bring back at a later date. There were no objections.
6. Award the Agreement to Horizons Construction Co. Int’l, Inc. for Abatement and Demolition at the City-Owned Property at 1762 Dale Rd. in the Amount of $1,289,373.94 A motion was made by Karen K. Davis, seconded by David J. Fredendall, to 1. Adopted a Categorical Exemption pursuant to Section 15532 of the California Environmental Quality Act (CEQA) Guidelines; 2. Awarded the Agreement to Horizons Construction Co. Int’l, Inc. for Abatement and Demolition at the City-Owned Property at 1762 Dale Rd. in the amount of $1,289,373.94; 3.
Authorized the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes; and 4. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and 5. Authorized the supplemental appropriations in the Capital Projects Fund 301 in the amount of $500,000 and Housing Authority Fund 229 in the amount of $300,000.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
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City Council Meeting City Council, Successor Agency and Housing Authority
PUBLIC HEARINGS
7. Consideration of a Resolution authorizing the City Manager to submit an application to the California Department of Housing and Community Development for Permanent Local Housing Allocation (PLHA) funding and approving a five-year PLHA Plan.
Item title was read into the record and the public hearing was declared opened.
Staff report and PowerPoint was presented, with a correction to slide #9 in the amount of $202, 461 to the City’s allocation for 2020.
There was no one wishing to provide public testimony.
City Council discussion included use of funds and permanent housing support.
Public Hearing was declared closed.
A motion was made by Karen K. Davis, seconded by David J. Fredendall, to 1. Adopt Resolution CC 2024-06 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA
AUTHORIZING THE SUBMITTAL OF AN APPLICATION AND ADOPTION OF THE PLHA PLAN FOR THE PERMANENT LOCAL HOUSING ALLOCATION PROGRAM,” and 2.
Authorizing the City Manager to submit an application to the California Department of Housing and Community Development (HCD) for Permanent Local Housing Allocation (PLHA) funding and approving a five-year PLHA Plan.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve Consent Calendar Items #8 and #9 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
8. City of Glendora and Glendora Successor Agency Investment Report for January 2024 The City Council, Successor Agency and Housing Authority received and filed the Monthly Investment Activity Report for January 2024.
9. Review and Affirm Disbursement for January 2024 in the amount of $5,463,864.88 The City Council, Successor Agency, and Housing Authority reviewed and affirmed Disbursement for January 2024 in the amount of $5,463,864.88.
NEW BUSINESS
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City Council Meeting City Council, Successor Agency and Housing Authority
10. Award a Professional Services Agreement to Transtech Engineers, Inc. for Municipal Engineering Services
A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Award a three (3) year Professional Services Agreement to Transtech Engineers, Inc. in an amount not to exceed $1,000,000 per year; and 2. Authorize the City Manager to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Council Member/Commissioner Boyer and Mayor/Chair Thompson thanked the community for the feedback and discussions.
ADJOURNMENT
Meeting adjourned at 9:50 PM.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on March 26, 2024.