CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 12, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 PM, when scheduled, and general business session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31.
City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at
cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MARCH 12, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
NOTICE IS FURTHER GIVEN that to participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 PM, when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code § 54956.8, to enable the City Council to consider negotiations with Azusa Unified School District, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Danny Aleshire, Jeff Kugel, and Moises Lopez regarding that certain real property 1134 S. Barranca Avenue, APN 832-001-900 (approx. 9.07 acres). The City’s real property negotiators will seek direction from the City Council regarding the terms of sale for the property.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code § 54956.8, to enable the City Council to consider negotiations with Glendora Unified School District, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Danny Aleshire, Jeff Kugel, and Moises Lopez regarding that certain real properties Glendora Unified School District APN 8646-021-901 (Approx. 1.04 acres); APN 8661-001-900 (Approx. 10.44 acres); and APN 8640-006-901 (Approx. 9.44 acres). The City’s real property negotiators will seek direction from the City Council regarding these properties.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
3. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
4. Glendora Motel
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
5. Consideration of Activity Proposed for the Annual Action Plan FY 2024-2025 for the Community Development Block Grant (CDBG) Program and a Substantial Amendment to the FY 2023-2024 CDBG Annual Action Plan
CITY RECOMMENDATION: Open and Conduct the Public Hearing, accept evidence and testimony presented, close the hearing and in the absence of evidence and testimony to the contrary, consider the following: 1. Review and accept the activity and projects to be included in the FY 2024-2025 CDBG One-Year Action Plan; 2. Consider a Substantial Amendment to the FY 2023-2024 CDBG Annual Action Plan; and 3. Commence the required 30-day public comment period for both the FY 24-25 Plan and FY 23-24 Amendment.
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
6. Affirm the Minutes from February 13, 2024 Special and Regular City Council Meetings CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm the Minutes as presented.
7. Review and Affirm Disbursements for February 2024 in the amount of $7,220,696.32 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for February 2024 in the amount of $7,220,696.32.
8. Notices of Completion of Louie Pompei Memorial Sports Park Artificial Turf Conversion and Replacement Projects
CITY RECOMMENDATION: 1. Approve and Accept the completion of the Artificial Turf Replacement of Field 3 at Louie Pompei Memorial Sports Park by FieldTurf USA, Inc; 2. Approve and Accept the completion of the Artificial Turf Conversion of Fields 1, 2, 4, and 5 at Louie Pompei Memorial Sports Park by Ohno Construction Company; and 3. Authorize the Mayor to sign the Notices of Completion for recordation.
9. Declare Listed Vehicles as Surplus Property and Authorize Staff to Sell at Auction or Dispose as Necessary
CITY RECOMMENDATION: 1. Declare the vehicles and equipment listed in the staff report as surplus and authorize staff to sell said vehicles and equipment at auction or dispose as deemed necessary.
UNFINISHED BUSINESS
10. City of Glendora Rebranding Update
CITY RECOMMENDATION: 1. Provide input and direct staff to move forward with the proposed Glendora Rebrand Logo Concept.
NEW BUSINESS
11. Award the Construction Contract to Ruiz Concrete and Paving Inc. for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1377 and Lone Hill Avenue Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1381 in an amount not to exceed $290,307 CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2.
Award the Construction Contract to Ruiz Concrete and Paving Inc. for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1377 and Lone Hill Avenue Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1381 in the amount of $263,915; 3. Authorize any necessary change orders in an amount not to exceed 10% of the original contract amount or $26,400; 4. Authorize a supplemental appropriation from Fund 256 RMRA (SB1) to the project budget in the amount of $135,800; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
12. Award a Construction Contract with Kalban, Inc. for the Curb Ramp Project in an amount not to exceed $269,148
CITY RECOMMENDATION: 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2.
Approve the Construction Contract to Kalban, Inc. for the Curb Ramp Project, FY 2023-2024 in the amount of $244,680 with a 10% contingency in the amount of $24,468 for a total amount not to exceed of $269,148; 3. Authorize change orders in an amount not to exceed 10% ($24,468) of the contract amount of $244,680; 4. Authorize a supplemental appropriation from Fund 285 Community Development Block Grant (CDBG) available balance in the amount of $29,993; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
13. Approve an Amended and Restated City Manager Employment Agreement CITY RECOMMENDATION: 1. Approve the Amended and Restated City Manager Employment Agreement and 2. Authorize the Mayor to execute the same following approval as to form by the City Attorney.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: March 8, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director