CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 5:00 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen K. Davis, Mayor Pro Tem/Vice-Chair David Fredendall, and Mayor/Chair Mendell Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Police Chief Matt Egan, Captain Chris Stabio, Captain Michael Randazzo, Public Works Director William Wittkopf, Finance Director/City Treasurer Kyle Johnson, Community Development Director Jeff Kugel, Housing and Economic Development Manager Valerie Velasquez, Library Director Janet (via Zoom), Information Technology Director Sam Robbin, Engineering Technician Lelani Gnaster, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova, and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
Closed Session titles were read into the record.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code § 54956.8, to enable the City Council to consider negotiations with Azusa Unified School District, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Danny Aleshire, Jeff Kugel, and Moises Lopez regarding that certain real property 1134 S. Barranca Avenue, APN 832-001-900 (approx. 9.07 acres). The City’s real property negotiators will seek direction from the City Council regarding the terms of sale for the property.
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code § 54956.8, to enable the City Council to consider negotiations with Glendora Unified School District, with whom City is negotiating, and to give direction to its negotiator(s) Adam Raymond, Danny Aleshire, Jeff Kugel, and Moises Lopez regarding that certain real properties Glendora Unified School District APN 8646-021-901 (Approx. 1.04 acres); APN 8661-001-900 (Approx. 10.44 acres); and APN 8640-006-901 (Approx. 9.44 acres). The City’s real property negotiators will seek direction from the City Council regarding these properties.
City of Glendora Minutes
Regular Meeting
Tuesday, March 12, 2024
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, March 12, 2024 Page 2 of 6
City Council Meeting City Council, Successor Agency and Housing Authority There was no one wishing to provide public comment on Closed Session items. The meeting was convened into Closed Session at 5:01 PM. Closed Session was adjourned at 6:15 PM and the meeting was reconvened back into Open Session at 7:00 PM with all members present. City/Agency Attorney Aleshire reported the following Closed Session actions: 1) and 2) A privilege and confidential briefing was given regarding real property negotiations. There was no reportable action taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Chair Marlene Carney of Shepherd’s Pantry.
The Pledge of Allegiance was led by Finance Director Johnson.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received for reordering of and additions to the agenda.
PUBLIC COMMENT
3. Public Comments received
Public Comments were received from the following: Erica Landmann and Joe Cina.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Allawos commented on the San Gabriel Valley Council of Governments meeting; Assembly Bill 205 and 1999; and the San Gabriel Valley Municipal Water District redeemable voucher program. Council Member/Commissioner Boyer announced that Glendoran Christina Keener was recipient of Assembly Woman Blanca Rubio’s Woman of the Year awardee; upcoming Glendora Wine Walk; on the Southern California Association of Governments Region 33 Connect So Cal 2024 program which assists Californians with growing job centers, housing development, and assist the next generation work force, plan available on scag.ca.gov.
Council Member/Commissioner Davis commented on the grand opening of Krak Boba; and the Crop Walk and Empty Bowls programs.
Mayor Pro Tem/Vice-Chair Fredendall commented on the Arrow Highway corridor; and thanked the Sheriff’s Department for their continued efforts on improving the quality of life in Glendora.
Mayor/Chair Thompson commented on success of the Crop Walk and Empty Bowls programs; Public Work’s Department efforts during the rainstorms; that the Mayor’s Prayer Breakfast will be held on April 24, 2024 at 7:00 AM, tickets available for purchase at glendoramayorspb.com; and that the 74th Glendora Citizen of the Year Banquet will be held on April 18, 2024 honoring 2023 Citizen of the Year Dr. Cliff Hamlow.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond provided contact information relating to the Sheriff’s Department, issues involving the unincorporated area of Glendora, the development plan associated with Sunflower campus site, and confirmed that the overgrown vegetation at the Sunflower campus site will be taken Minutes Tuesday, March 12, 2024 Page 3 of 6
City Council Meeting City Council, Successor Agency and Housing Authority care of.
SPECIAL ITEMS
4. Glendora Motel
A motion was made by Michael Allawos, seconded by Gary Boyer to continue agenda item #4 to the April 9, 2024 City Council meeting.
An oral roll call was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT:
None; ABSTAIN: None.
PUBLIC HEARINGS
5. Consideration of Activity Proposed for the Annual Action Plan FY 2024-2025 for the Community Development Block Grant (CDBG) Program and a Substantial Amendment to the FY 2023-2024 CDBG Annual Action Plan
Item title was read into the record and the public hearing was declared opened.
Staff report and PowerPoint was presented.
There was no one wishing to provide public testimony.
City Council discussion included fair housing amount range, funding justification, road census, Pavement Conditions Index (PCI) census, and water infrastructure repairs. Public Hearing was declared closed.
A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Accept the activity and projects to be included in the FY 2024-2025 CDBG One-Year Action Plan; 2. Approve Substantial Amendment to the FY 2023-2024 CDBG Annual Action Plan; and 3. Commence the required 30-day public comment period for both the FY 24-25 Plan and FY 23-24 Amendment.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None ABSENT: None; ABSTAIN: None.
CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by Karen K. Davis, to approve Consent Calendar Items #8 and #9 as presented affirming the actions appropriate to each item.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
6. Affirm the Minutes from February 13, 2024 Special and Regular City Council Meetings Minutes Tuesday, March 12, 2024 Page 4 of 6
City Council Meeting City Council, Successor Agency and Housing Authority The City Council, Successor Agency and Housing Authority approved the minutes as presented.
7. Review and Affirm Disbursements for February 2024 in the amount of $7,220,696.32 The City Council reviewed and affirmed disbursements for February 2024 in the amount of $7,220,696.32.
8. Notices of Completion of Louie Pompei Memorial Sports Park Artificial Turf Conversion and Replacement Projects
The City Council 1. Approve and accepted the completion of the Artificial Turf Replacement of Field 3 at Louie Pompei Memorial Sports Park by FieldTurf USA, Inc; 2. Approved and accepted the completion of the Artificial Turf Conversion of Fields 1, 2, 4, and 5 at Louie Pompei Memorial Sports Park by Ohno Construction Company; and 3. Authorized the Mayor to sign the Notices of Completion for recordation.
9. Declare Listed Vehicles as Surplus Property and Authorize Staff to Sell at Auction or Dispose as Necessary
The City Council declared the vehicles and equipment listed in the staff report as surplus and authorize staff to sell said vehicles and equipment at auction or dispose as deemed necessary.
UNFINISHED BUSINESS
10. City of Glendora Rebranding Update
A motion was made by Karen K. Davis, seconded by Gary Boyer, to approve moving forward with the presented Glendora Rebrand Logo Concept.
An oral roll call vote was conducted, and the motion carried 4 - 1 as follows: AYES: Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: Michael Allawos; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
11. Award the Construction Contract to Ruiz Concrete and Paving Inc. for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1377 and Lone Hill Avenue Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1381 in an amount not to exceed $290,307 A motion was made by Michael Allawos, seconded by Karen K. Davis, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Award the Construction Contract to Ruiz Concrete and Paving Inc. for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1377 and Lone Hill Avenue Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1381 in the amount of $263,915; 3.
Authorize any necessary change orders in an amount not to exceed 10% of the original contract amount or $26,400; 4. Authorize a supplemental appropriation from Fund 256 RMRA (SB1) to the project budget in the amount of $135,800; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Minutes Tuesday, March 12, 2024 Page 5 of 6
City Council Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
12. Award a Construction Contract with Kalban, Inc. for the Curb Ramp Project in an amount not to exceed $269,148
A motion was made by Karen K. Davis, seconded by Gary Boyer, to 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c) of the California Code of Regulations; 2. Approve the Construction Contract to Kalban, Inc. for the Curb Ramp Project, FY 2023-2024 in the amount of $244,680 with a 10% contingency in the amount of $24,468 for a total amount not to exceed of $269,148; 3. Authorize change orders in an amount not to exceed 10% ($24,468) of the contract amount of $244,680; 4. Authorize a supplemental appropriation from Fund 285 Community Development Block Grant (CDBG) available balance in the amount of $29,993; and 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
13. Approve an Amended and Restated City Manager Employment Agreement A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Approve the Amended and Restated City Manager Employment Agreement and 2. Authorize the Mayor to execute the same following approval as to form by the City Attorney.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Mayor/Chair Thompson thanked City Manager Raymond for his continuous efforts as City Manager.
Council Member/Commissioner Boyer commented on copyrighting new branding and City Manager Raymond confirmed that that an Ordinance amending Glendora Municipal Code will be prepared and brought before council.
Mayor/Chair Thompson announced the upcoming the Wine Walk event scheduled for March 16, 2024.
ADJOURNMENT
Meeting adjourned at 8:51 PM.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes Tuesday, March 12, 2024 Page 6 of 6
City Council Meeting City Council, Successor Agency and Housing Authority Minutes were approved on March 26, 2024.