Agenda packet — Glendora City Council, April 9, 2024

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, APRIL 9, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.

Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.

MAYOR/CHAIR
Mendell Thompson, District 5

MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2

COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.

Meeting Date: 4/9/2024 / Packet Page #: 1

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, APRIL 9, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS FURTHER GIVEN that to participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

1. Public Comments received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS

2. A Proclamation presentation declaring April 14-20, 2024 as National Public Safety Telecommunicators Week

3. A Proclamation presentation declaring April 7-13, 2024 as National Library Week

4. Glendora Hotel Update
Meeting Date: 4/9/2024 / Packet Page #: 2

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

5. Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91 CITY RECOMMENDATION: 1. Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91.

6. Approval of Amendment No. 1 to the Agreement for Services Between Lance, Soll & Lunghard, LLP ("LSL CPAs", "LSL"), and the City of Glendora Dated November 13, 2023 for Accounting and Consulting Services
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Professional Services Agreement with LSL CPAS increasing the contract amount by $55,000 for a total not to exceed amount of $100,000; and, 2. Authorize the City Manager to execute the agreement.

MEMBER AGENDA ITEMS

7. Discussion of the City's Tree Policies: Tree Trimming (Requested by Boyer) CITY RECOMMENDATION: 1. Receive, file and discuss the staff report and attached materials.

UNFINISHED BUSINESS

8. Conduct a Mid-Year Budget Review and Adopt a Resolution amending the Fiscal Year 2023- 24 Budget
CITY RECOMMENDATION: 1. Adopt a Joint City Council Resolution entitled, “A

RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY AMENDING THE FY 2023-24 FISCAL BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS.”; and 2. Adopt a City Council Resolution entitled, “RESOLUTION OF CITY COUNCIL APPROVING AN AMENDMENT TO THE

AUTHORIZED POSITION CONTROL LISTING AND THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA.”

9. Update on Addressing Homelessness
CITY RECOMMENDATION: 1. Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City; 2. Accept the Grant Award from the San Gabriel Valley Council of Governments Housing Solutions Fund (SGVCOG HSF) in the amount of $50,000; and 3. Approve an increase in estimated revenues and a supplemental appropriation of $50,000 in the Measure H Fund for the SGVCOG HSF Grant Award.

Meeting Date: 4/9/2024 / Packet Page #: 3

NEW BUSINESS

10. Authorize the Purchase of a New Mitel Telephone System through Business Telecommunications Systems for $105,135 including a Three-Year Term for Professional Services Support of $4,227 Annually
CITY RECOMMENDATION: 1. Authorize the purchase of City-Wide Mitel telephone systems replacement in the amount of $105,134.71; and 2. Authorize the City Manager or his designee to execute the three-year term Master Warranty and Support Agreement with Business Telecommunications Systems in the annual amount of $4,226.68.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: April 5, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 4/9/2024 / Packet Page #: 4
Item #2. Page 1
Meeting Date: 4/9/2024 / Packet Page #: 5
Item #3. Page 1
Meeting Date: 4/9/2024 / Packet Page #: 6

STAFF REPORT
TO: Mayor and Council Members DATE: April 9, 2024
FROM: Finance DISTRICT(S): City-Wide
SUBJECT: Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91

RECOMMENDATION
That the City Council:

1. Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91.

STRATEGIC FOCUS AREAS
 Maintain Financial Stability and Sustainability (MFSS)

EXECUTIVE SUMMARY
For March 2024 the city disbursed the following amounts through accounts payable and payroll.

DATE A/P PAYROLL TOTAL
03/01/2024 $404,927.57 $404,927.57
03/08/2024 $1,368,374.70 $698,504.72 $2,066,879.42
03/15/2024 $2,039,651.10 $2,039,651.10
03/22/2024 $973,245.48 $694,124.00 $1,667,369.48
03/29/2024 $867,118.34 $867,118.34
Total $5,653,317.19 $1,392,628.72 $7,045,945.91

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code Section 2.20.030 Departmental reports, the Finance Department shall provide a comprehensive report on disbursements, at least on a quarterly basis.

DISCUSSION
Notable disbursements in the month of March include:

Name Amount Description
Gentry Brothers $784,258.64 Construction: Bennett Ave Street/Water Main Stephen Doreck Equipment $526,794.00 Mauna Loa Ave Water & Street Improvements Ortco Inc. $453,815.00 Louie Pompei Shade Structure
Ohno Construction $257,235.86 Louie Pompei Park Improvements DD Systems Inc. $248,460.60 Finkbiner Park Phase 2 Improvements For the month of February, the attachments are split into multiple reports due to the City’s continued transition to the new financial system and the new reports will continue to be refined for future months as the City identifies the most complete report available in the new financial system.

Item #5. Page 1
Meeting Date: 4/9/2024 / Packet Page #: 7

FISCAL IMPACT
There is no impact associated with the recommendation of this report.

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By George Perez-Sosa, Accounting Technician
Concurs With Not Applicable
Reviewed By Kyle Johnson, Finance Director/City Treasurer Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Warrant Register - March 2024
Item #5. Page 2
Meeting Date: 4/9/2024 / Packet Page #: 8

CITY OF GLENDORA
CITY COUNCIL MEETING 4/9/2024
WARRANT REGISTER FOR 3/1/2024
GENERAL WARRANT REGISTER - FINANCE +
GENERAL WARRANT REGISTER - TYLER $ 404,927.57

PAYROLL EFT
TOTAL $ 404,927.57
PREPARED BY: George Perez

REVIEWED BY
Finance Director/City Treasurer
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 3
Meeting Date: 4/9/2024 / Packet Page #: 9
Check Number Amount Check Date Payee Check Type
156 $2,280.00 03/01/24 ALTA PLANNING & DESIGN INC AP ACH 157 $4,857.60 03/01/24 BIGGER & BETTER LIMITED AP ACH
158 $100.00 03/01/24 BLACK AND WHITE EMERGENCY VEHICLES AP ACH 159 $1,891.82 03/01/24 CDW GOVERNMENT, INC. AP ACH
160 $2,033.43 03/01/24 CHARTER COMMUNICATIONS HOLDINGS,LLC AP ACH 161 $5,791.00 03/01/24 CONVERSE CONSULTANTS AP ACH162 $12,256.12 03/01/24 CSG CONSULTANTS INC AP ACH163 $1,498.75 03/01/24 CYNTHIA ESTRADA HAEBE AP ACH 164 $2,400.00 03/01/24 ESR QUALITY PAINTING INC. AP ACH 165 $225.00 03/01/24 FOOTHILL COMMUNICATIONS, INC. AP ACH166 $57.03 03/01/24 GALE/CENGAGE LEARNING AP ACH167 $3,120.00 03/01/24 SHEILA JENNINGS GANINO AP ACH 168 $28,325.00 03/01/24 GIS SURVEYORS, INC. AP ACH
169 $1,311.42 03/01/24 GRAINGER AP ACH
170 $12,593.69 03/01/24 JOHN GREEN TRUCKING AP ACH
171 $1,386.25 03/01/24 H & L CHARTER CO., INC. AP ACH
172 $1,379.35 03/01/24 MICHELLE HARRINGTON AP ACH
173 $7,764.00 03/01/24 ICONTRACTS INC. AP ACH
174 $423.55 03/01/24 IMS REFRIGERATION INC. AP ACH175 $170.00 03/01/24 J.W. LOCK CO., INC. AP ACH 176 $244.00 03/01/24 KANOPY AP ACH177 $3,500.00 03/01/24 LAGOS CABINETS INC. AP ACH 178 $350.00 03/01/24 LAW ENFORCEMENT MEDICAL AP ACH
179 $813.25 03/01/24 MARX BROS FIRE EXTINGUISHER AP ACH 180 $2,396.75 03/01/24 MIDWEST TAPE LLC AP ACH
181 $1,142.54 03/01/24 OCEAN BLUE ENVIRONMENTAL SVCS INC AP ACH182 $154.90 03/01/24 PRESCREEN SOLUTIONS, INC AP ACH 183 $20,500.00 03/01/24 RAPTOR EVENTS LLC AP ACH
184 $1,646.40 03/01/24 RICHDAL, INC AP ACH185 $3,120.00 03/01/24 SAMANTHA J. GARCIA, LLC AP ACH 186 $391.76 03/01/24 SUMMIT SIGN & SAFETY AP ACH
187 $941.00 03/01/24 SWANK MOVIE LICENSING USA AP ACH
City of Glendora
Item #5. Page 4
Meeting Date: 4/9/2024 / Packet Page #: 10
188 $3,970.00 03/01/24 TRAPEZE SOFTWARE GROUP INC AP ACH 189 $450.00 03/01/24 TRI‐XECUTEX CORPORATION AP ACH
115611 $209.00 03/01/24 A
& P COMPLIANCE TESTING INC AP Printed
115612 $540.00 03/01/24 ASSOCIATION OF BAY AREA GOVERNMENTS AP Printed 115613 $9,758.83 03/01/24 ALESHIRE
& WYNDER, LLP AP Printed
115614 $655.84 03/01/24 ALTA‐FOODCRAFT INC. AP Printed
115615 $250.00 03/01/24 ANIMAL PEST MANAGEMENT SERVICES AP Printed 115616 $67.81 03/01/24 AT&T AP Printed115617 $581.10 03/01/24 AT&T AP Printed115618 $739.02 03/01/24 AVALON COLLISION CENTERS INC AP Printed 115619 $6,247.28 03/01/24 AVALON COLLISION CENTERS INC AP Printed 115620 $48,325.40 03/01/24 AZUSA LIGHT
& WATER AP Printed
115621 $1,095.00 03/01/24 BADGE FRAME, INC AP Printed
115623 $9,234.78 03/01/24 BIG BEN ENGINEERING AP Printed 115624 $30.00 03/01/24 BURRO CANYON SHOOTING PARK AP Printed 115625 $647.10 03/01/24 CALIFORNIA BUILDING STANDARDS AP Printed 115627 $115.94 03/01/24 CINTAS AP Printed
115628 $1,147.00 03/01/24 CLINICAL LAB OF SAN BERNARDINO AP Printed 115629 $68.91 03/01/24 COLLEY AUTO CARS INC AP Printed
115630 $900.00 03/01/24 THE COUNSELING TEAM INTERNATIONAL AP Printed 115631 $706.63 03/01/24 CRAFCO INC AP Printed
115632 $5,533.50 03/01/24 EPD SOLUTIONS, INC. AP Printed 115633 $275.46 03/01/24 EWING IRRIGATION PRODUCTS, INC. AP Printed 115634 $750.00 03/01/24 FLOCK SAFETY AP Printed115635 $4,332.00 03/01/24 FREEWIRE TECHNOLOGIES, INC AP Printed 115636 $122.22 03/01/24 FRONTIER AP Printed115637 $1,679.60 03/01/24 GENERAL PUMP CO. INC. AP Printed 115638 $2,025.00 03/01/24 GEORGE E. BOOTH CO., INC. AP Printed 115639 $180.66 03/01/24 HARLAND CLARKE AP Printed
115640 $244.59 03/01/24 HOLLIDAY ROCK CO., INC. AP Printed 115641 $1,237.38 03/01/24 HOUSING RIGHTS CENTER AP Printed 115642 $20,502.05 03/01/24 J DE SIGIO CONSTRUCTION INC. AP Printed 115643 $39,699.74 03/01/24 JMD AP Printed115645 $92.49 03/01/24 KEYSTONE UNIFORM DEPOT AP Printed Item #5. Page 5
Meeting Date: 4/9/2024 / Packet Page #: 11
115646 $1,303.83 03/01/24 KEYSTONE UNIFORM DEPOT AP Printed 115647 $17,562.12 03/01/24 COUNTY OF LOS ANGELES AP Printed 115648 $722.75 03/01/24 COUNTY OF LOS ANGELES AP Printed 115649 $3,287.60 03/01/24 LOS ANGELES COUNTY FIRE DEPT. AP Printed 115650 $319.00 03/01/24 COUNTY OF LOS ANGELES AP Printed 115651 $75.00 03/01/24 LOS ANGELES COUNTY CLERK AP Printed 115652 $184.77 03/01/24 ATHACO, INC AP Printed115653 $413.38 03/01/24 MALLORY SAFETY AND SUPPLY LLC AP Printed 115654 $1,617.44 03/01/24 MARX BROS FIRE EXTINGUISHER AP Printed 115655 $454.60 03/01/24 O'REILLY AUTO PARTS AP Printed
115656 $740.50 03/01/24 OCCU‐MED, LTD AP Printed
115658 $80.38 03/01/24 OFFICE DEPOT AP Printed
115659 $440.52 03/01/24 OFFICE DEPOT AP Printed
115661 $160.17 03/01/24 FREEDOM FOREVER LLC AP Printed
115663 $1,345.78 03/01/24 SUNRUN INSTALLATION SERVICES INC AP Printed 115664 $1,657.86 03/01/24 TROY ADAY AP Printed
115666 $280.00 03/01/24 Claudia De La Torre‐Quinones AP Printed115667 $165.00 03/01/24 ERS Partners LP AP Printed 115668 $194.57 03/01/24 JOE LOWDER AP Printed
115669 $69.12 03/01/24 KIMBERLY RAMOS AP Printed115670 $150.00 03/01/24 Michael Tran AP Printed115671 $100.00 03/01/24 Nima Razfar AP Printed115673 $225.00 03/01/24 Steven Schneider AP Printed115674 $194.44 03/01/24 VERLAND E COLLINS AP Printed 115675 $31.89 03/01/24 OVERDRIVE, INC. AP Printed
115677 $2,484.86 03/01/24 RANCHO JANITORIAL SUPPLIES AP Printed 115678 $328.50 03/01/24 RIGHT OF WAY, INC. AP Printed
115679 $361.00 03/01/24 SECURITY PUBLIC STORAGE‐ AP Printed 115680 $20,503.52 03/01/24 SOUTHERN CALIFORNIA EDISON AP Printed 115681 $3,950.00 03/01/24 STUMP FENCE CO. AP Printed
115682 $684.79 03/01/24 UNIFIRST CORPORATION AP Printed115683 $9,057.09 03/01/24 VERIZON WIRELESS AP Printed 115684 $903.90 03/01/24 WALTERS WHOLESALE ELECTRIC CO AP Printed 115685 $4,219.00 03/01/24 WATERWISE CONSULTING INC. AP Printed Item #5. Page 6
Meeting Date: 4/9/2024 / Packet Page #: 12
115686 $11,276.62 03/01/24 WESTERN PACIFIC PAINTING CO AP Printed 115687 $4,665.57 03/01/24 WESTERN WATER WORKS SUPPLY CO. AP Printed 115610 $12,495.61 03/01/24 88844MOTOR AP Printed115622 $188.61 03/01/24 BIBLIOTHECA LLC AP Printed 115626 $3,762.12 03/01/24 CALLYO AP Printed
115644 $286.00 03/01/24 KANOPY AP Printed115657 $4,985.82 03/01/24 OCEAN BLUE ENVIRONMENTAL SVCS INC AP Printed115660 $213.00 03/01/24 ABOVE & BEYOND BUILDER INC AP Printed
115662 $218.78 03/01/24 PALMETTO SOLAR LLC AP Printed
115665 $150.00 03/01/24 Ann Tatoian AP Printed
115672 $1,813.04 03/01/24 SEMA CONSTRUCTION INC AP Printed 115676 $3,125.08 03/01/24 PITNEY BOWES GLOBAL FINANCIAL SVCS AP Printed $404,927.57
Item #5. Page 7
Meeting Date: 4/9/2024 / Packet Page #: 13

CITY OF GLENDORA
CITY COUNCIL MEETING 4/9/2024
WARRANT REGISTER FOR 3/8/2024
GENERAL WARRANT REGISTER - FINANCE + 605,307.51 $
GENERAL WARRANT REGISTER - TYLER 763,067.19 $
PAYROLL EFT - PPE 03/03/2024 698,504.72 $
TOTAL $ 2,066,879.42
PREPARED BY: George Perez

It includes the Fund #, Fund Title and Amount spent for that fund.

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V8374 03/08/24 2392 AFLAC - GROUP 970 AFLAC GP - 02/24 0.00 3,099.08 10001 V8375 03/08/24 2392 AFLAC - INDIV 970 AFLAC IP - 02/24 0.00 2,554.36 10001 V8376 03/08/24 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,562.88 10001 V8377 03/08/24 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 166,922.20 10001 V8378 03/08/24 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 0.00 186,031.00 10001 V8378 03/08/24 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 03/24 0.00 145,232.03 10001 V8378 03/08/24 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS HEALTH 03/24 0.00 6,524.88 TOTAL CHECK 0.00 337,787.91
10001 V8379 03/08/24 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 680.00 10001 V8380 03/08/24 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 410.00 10001 V8381 03/08/24 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 10001 V8381 03/08/24 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 162.00 TOTAL CHECK 0.00 600.00
10001 V8382 03/08/24 4133 HEALTH EQUITY 970 HSA WITH HDHP 0.00 322.92 10001 V8383 03/08/24 6883 LINCOLN NATIONAL LIFE IN 970 LIFE/LTD/VOL LIFE-MAR 0.00 12,235.72 10001 V8383 03/08/24 6883 LINCOLN NATIONAL LIFE IN 970 VOL AD&D 03/24 0.00 836.72 TOTAL CHECK 0.00 13,072.44
10001 V8384 03/08/24 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 500.00 10001 V8385 03/08/24 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 4,532.52 10001 V8386 03/08/24 6882 MUNICIPAL DENTAL POOL 970 DENTAL 03/24 0.00 13,089.90 10001 V8387 03/08/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 2,112.35 10001 V8387 03/08/24 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 2,500.02 10001 V8387 03/08/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 17,343.49 10001 V8387 03/08/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 27,570.49 10001 V8387 03/08/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 212.50 TOTAL CHECK 0.00 49,738.85
10001 V8388 03/08/24 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 73.13 10001 V8388 03/08/24 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,550.00 TOTAL CHECK 0.00 2,623.13
10001 V8389 03/08/24 7577 LEGALSHIELD 970 LEGAL & ID SHIELD-FEB 0.00 682.00 10001 V8390 03/08/24 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 582.33 10001 V8391 03/08/24 8120 TRUSTMARK VOLUNTARY BENE 970 LONG TERM CARE 0.00 1,049.90 10001 V8392 03/08/24 8165 NATIONWIDE 970 PET INSURANCE 0.00 107.95 Item #5. Page 9
Meeting Date: 4/9/2024 / Packet Page #: 15
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 03/26/2024 CITY OF GLENDORA ACCTPA21
TIME: 11:18:32 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20240308 00:00:00.000' ACCOUNTING PERIOD: 9/24
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V8393 03/08/24 4133 WAGEWORKS 970 FSA/MTHLY FEES 02/24 0.00 286.00 10001 V8394 03/08/24 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,844.27 10001 V8394 03/08/24 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 498.35 TOTAL CHECK 0.00 2,342.62
10001 111656 03/08/24 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 111657 03/08/24 1025 STANDARD INSURANCE COMPA 970 VISION 03/24 0.00 2,710.52 TOTAL CASH ACCOUNT 0.00 605,307.51
TOTAL FUND 0.00 605,307.51
TOTAL REPORT 0.00 605,307.51
Item #5. Page 10
Meeting Date: 4/9/2024 / Packet Page #: 16
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/08/2024 CITY OF GLENDORA VENCHK11
TIME: 16:12:13 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/24

FUND FUND TITLE AMOUNT
001 GENERAL FUND 6,524.88
970 PAYROLL DISBURSEMENT FUND 596,022.11
TOTAL REPORT 602,546.99
Item #5. Page 11
Meeting Date: 4/9/2024 / Packet Page #: 17
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/08/2024 CITY OF GLENDORA VENCHK11
TIME: 16:06:14 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 8/24

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 2,760.52
TOTAL REPORT 2,760.52
Item #5. Page 12
Meeting Date: 4/9/2024 / Packet Page #: 18
Check Number Amount Check Date Payee Check Type
190 $905.52 03/08/24 88844MOTOR AP ACH
191 $64.65 03/08/24 ADLERHORST INTERNATIONAL LLC AP ACH 192 $5,136.00 03/08/24 AIR‐EX AIR CONDITIONING INC. AP ACH 193 $5,658.96 03/08/24 ALLSTATES MAILING SERVICES, INC AP ACH 194 $18.44 03/08/24 ATHENS SERVICES AP ACH
195 $200.00 03/08/24 ATHENS SERVICES AP ACH
196 $145.00 03/08/24 AZTECH ELEVATOR COMPANY AP ACH
197 $89.95 03/08/24 BRIAN WOOD AUTOMOTIVE, INC. AP ACH
198 $7,920.14 03/08/24 CHARTER COMMUNICATIONS HOLDINGS,LLC AP ACH 199 $667.91 03/08/24 CLEAN SWEEP SUPPLY CO., INC. AP ACH 200 $12,442.82 03/08/24 COCOVINO LA, LLC AP ACH
201 $55.28 03/08/24 COLLEY AUTO CARS INC AP ACH
202 $102.60 03/08/24 DOCU‐TRUST AP ACH
203 $1,197.33 03/08/24 ENCORE GAS AND SUPPLY AP ACH
204 $1,500.00 03/08/24 FIELDTURF USA, INC. AP ACH
205 $670.00 03/08/24 GENERATOR SERVICES CO., INC AP ACH 206 $103.87 03/08/24 GEORGE'S GRAPHICS AP ACH
207 $6,250.00 03/08/24 GLENDORA CHAMBER OF COMMERCE AP ACH 208 $1,593.99 03/08/24 GRAINGER AP ACH
209 $672.00 03/08/24 JAVIER DJEU TENNIS AP ACH
210 $877.80 03/08/24 JOHNNY ALLEN TENNIS ACADEMY AP ACH 211 $205.00 03/08/24 KANOPY AP ACH
212 $1,250.00 03/08/24 KEENAN & ASSOCIATES AP ACH
213 $1,240.26 03/08/24 LA VERNE POWER EQUIPMENT INC AP ACH 214 $1,000.00 03/08/24 LOUISE ERNESTINE CRISS BREWER AP ACH 215 $400.00 03/08/24 MARK W HERRING AP ACH
216 $540.00 03/08/24 MERCURY FENCE CO., INC. AP ACH
217 $1,645.38 03/08/24 MIDWEST TAPE LLC AP ACH
218 $22,139.51 03/08/24 NELSON/NYGAARD CONSULTING AP ACH 219 $7.97 03/08/24 OVERDRIVE, INC. AP ACH
220 $1,970.58 03/08/24 PINPOINT INDUSTRIES, INC. AP ACH 221 $1,720.00 03/08/24 QUALITY CODE PUBLISHING LLC AP ACH 222 $696.11 03/08/24 RYDIN DECAL AP ACH
City of Glendora
Item #5. Page 13
Meeting Date: 4/9/2024 / Packet Page #: 19
223 $3,950.00 03/08/24 SOUTH COAST ELECTRICAL, INC AP ACH 224 $104.51 03/08/24 STERICYCLE, INC. AP ACH
225 $1,309.63 03/08/24 STITCHMANIA INC AP ACH
226 $259.49 03/08/24 TRI‐XECUTEX CORPORATION AP ACH
227 $700.00 03/08/24 TYLER SEPPALA AP ACH
228 $33,486.00 03/08/24 UNITED MAINTENANCE SYSTEMS AP ACH 229 $8,802.00 03/08/24 WEST COAST ARBORISTS, INC. AP ACH 230 $1,634.80 03/08/24 Y TIRE PERFORMANCE LLC AP ACH
115788 $325.00 03/08/24 A
& P COMPLIANCE TESTING INC AP Printed
115789 $450.00 03/08/24 ADLERHORST INTERNATIONAL LLC AP Printed 115790 $106,825.55 03/08/24 ALESHIRE
& WYNDER, LLP AP Printed
115791 $424.96 03/08/24 UNISHIELD AP Printed
115793 $48.23 03/08/24 AT&T MOBILITY AP Printed
115794 $119.46 03/08/24 AUTOZONE STORES INC AP Printed
115796 $14,209.90 03/08/24 AZUSA LIGHT
& WATER AP Printed
115797 $210.94 03/08/24 AZUSA PLUMBING SUPPLY INC AP Printed 115799 $388.29 03/08/24 BOB BARKER COMPANY, INC AP Printed 115800 $330.09 03/08/24 CCH INCORPORATED AP Printed
115801 $151.79 03/08/24 CINTAS AP Printed
115802 $1,361.72 03/08/24 CLEAN SWEEP SUPPLY CO., INC. AP Printed 115804 $1,165.52 03/08/24 COLLEY AUTO CARS INC AP Printed 115805 $1,725.00 03/08/24 COPWARE, INC. AP Printed
115806 $248,460.60 03/08/24 DD SYSTEMS INC AP Printed
115808 $9,887.94 03/08/24 SOUTHWEST HYDROTECH AP Printed115809 $47.52 03/08/24 DOCU‐TRUST AP Printed 115811 $2,040.00 03/08/24 SOUTHLAND SPORTS ASSOCIATION AP Printed 115812 $7,411.31 03/08/24 FRONTIER AP Printed
115814 $3,556.52 03/08/24 HOLLIDAY ROCK CO., INC. AP Printed 115815 $1,321.42 03/08/24 HOUSING RIGHTS CENTER AP Printed 115816 $14,984.55 03/08/24 JMD AP Printed
115817 $10,720.00 03/08/24 JOHNSON CONTROLS INC AP Printed 115819 $1,250.00 03/08/24 KEENAN
& ASSOCIATES AP Printed
115823 $20,833.33 03/08/24 LA ‐ C.A.D.A. AP Printed
115824 $3,756.64 03/08/24 LA CHRISTMAS LIGHT INSTALLERS INC AP Printed 115825 $2,182.84 03/08/24 REGIONAL TAP SERVICE CENTER AP Printed Item #5. Page 14
Meeting Date: 4/9/2024 / Packet Page #: 20
115826 $2,006.78 03/08/24 GATEWAY WATER MANAGEMENT AUTHORITY AP Printed 115827 $209.32 03/08/24 INTERSTATE BATTERY OF THE I.E. AP Printed 115828 $1,271.80 03/08/24 LAW OFFICES OF JONES
& MAYER AP Printed
115829 $31.18 03/08/24 LEWIS ENGRAVING, INC. AP Printed 115830 $504.96 03/08/24 COUNTY OF LOS ANGELES AP Printed 115831 $631.50 03/08/24 LA COUNTY SHERIFF'S DEPT AP Printed 115833 $277.15 03/08/24 ATHACO, INC AP Printed
115834 $1,439.00 03/08/24 MARIPOSA LANDSCAPES, INC. AP Printed 115836 $168.73 03/08/24 NET TRANSCRIPTS INC AP Printed
115837 $445.30 03/08/24 OFFICE DEPOT AP Printed
115838 $277.80 03/08/24 OFFICE DEPOT AP Printed
115839 $5,422.27 03/08/24 GV Property Investment LLc AP Printed 115840 $153.82 03/08/24 AIM RESOURCES AP Printed
115842 $100.00 03/08/24 Bonnie Meeker AP Printed
115843 $86.85 03/08/24 CARMEN CASILLAS AP Printed
115844 $12.99 03/08/24 Carol L Eden AP Printed
115848 $95.23 03/08/24 JAIME P CABRERA AP Printed
115850 $150.00 03/08/24 John Stimson AP Printed
115851 $350.00 03/08/24 Kenneth Elliott AP Printed
115856 $100.00 03/08/24 Qin Zhou AP Printed
115857 $16.00 03/08/24 Rance Reed AP Printed
115858 $110.35 03/08/24 STEVE NASH AP Printed
115859 $141.17 03/08/24 WAYNE SMITH AP Printed
115860 $96.89 03/08/24 XI ZHU AP Printed
115861 $934.15 03/08/24 OVERDRIVE, INC. AP Printed
115863 $3,448.75 03/08/24 PLACEWORKS AP Printed
115864 $2,350.00 03/08/24 QUALITY PUMPING SERVICES INC AP Printed 115865 $470.83 03/08/24 GRAFIX SYSTEMS AP Printed
115866 $164.25 03/08/24 RIGHT OF WAY, INC. AP Printed
115868 $1,936.00 03/08/24 SCMAF AP Printed
115869 $280.93 03/08/24 SECTRAN SECURITY, INC. AP Printed 115870 $1,650.00 03/08/24 SHANSHAN DANG AP Printed
115871 $251.05 03/08/24 R&R CUSTOM SIGNS AP Printed
115872 $380.00 03/08/24 PECK ROAD GRAVEL AP Printed
115873 $424.91 03/08/24 SOCALGAS AP Printed
Item #5. Page 15
Meeting Date: 4/9/2024 / Packet Page #: 21
115874 $319.99 03/08/24 SOUTHEAST CONSTRUCTION AP Printed 115875 $691.67 03/08/24 SOUTHEAST CONSTRUCTION AP Printed 115876 $4,352.82 03/08/24 SOUTHERN CALIFORNIA EDISON AP Printed 115877 $1,817.47 03/08/24 SPRAGUES READY MIX AP Printed 115878 $571.10 03/08/24 KANDID GRAPHICS AP Printed
115879 $69,328.35 03/08/24 TRANSPORTATION CONCEPTS AP Printed115880 $120.20 03/08/24 TRANSUNION RISK & ALTERNATIVE AP Printed
115881 $5,328.00 03/08/24 TYLER TECHNOLOGIES INC AP Printed 115882 $1,995.96 03/08/24 UNIFIRST CORPORATION AP Printed 115883 $104.40 03/08/24 UNITED SITE SERVICES OF CA, INC. AP Printed 115884 $3,850.00 03/08/24 VERONICA TAM
& ASSOCIATES, INC AP Printed
115885 $116.32 03/08/24 VULCAN MATERIALS COMPANY AP Printed 115886 $1,678.02 03/08/24 WALTERS WHOLESALE ELECTRIC CO AP Printed 115887 $8,907.50 03/08/24 WATERWISE CONSULTING INC. AP Printed 115792 $48.23 03/08/24 AT&T AP Printed
115795 $6,401.12 03/08/24 AVALON COLLISION CENTERS INC AP Printed 115798 $654.92 03/08/24 BIBLIOTHECA LLC AP Printed
115803 $150.00 03/08/24 CMRTA AP Printed
115807 $10,778.75 03/08/24 DECOR IQ, LLC AP Printed
115810 $17,472.60 03/08/24 FLOCK SAFETY AP Printed
115813 $347.01 03/08/24 GRAINGER AP Printed
115818 $8,752.50 03/08/24 JPW COMMUNICATIONS, INC AP Printed 115820 $2,526.25 03/08/24 KEYSER MARSTON ASSOCIATES, INC. AP Printed 115821 $885.36 03/08/24 KEYSTONE UNIFORM DEPOT AP Printed 115822 $2,366.25 03/08/24 L.A. COUNTY SANDBAGS AP Printed 115832 $400.00 03/08/24 LOS ANGELES COUNTY CLERK AP Printed 115835 $262.50 03/08/24 MARX BROS FIRE EXTINGUISHER AP Printed 115841 $16.99 03/08/24 Allison Moore AP Printed
115845 $62.73 03/08/24 ELIZABETH PORTILLO AP Printed
115846 $42.69 03/08/24 EMILY CASAS AP Printed
115847 $181.70 03/08/24 GREGORY ETHINGTON AP Printed
115849 $13.99 03/08/24 Jill Rietze AP Printed
115852 $75.00 03/08/24 LOS ANGELES COUNTY CLERK AP Printed 115853 $10.83 03/08/24 MARIO TAPIA AP Printed
115854 $9.99 03/08/24 Michael Patrick McNeece AP Printed Item #5. Page 16
Meeting Date: 4/9/2024 / Packet Page #: 22
115855 $98.96 03/08/24 NICOLE
A ZANELLI AP Printed
115862 $1,499.44 03/08/24 PITNEY BOWES POSTAGE BY PHONE AP Printed 115867 $915.00 03/08/24 SAFEGUARD ENVIROGROUP, INC. AP Printed $763,067.19
Item #5. Page 17
Meeting Date: 4/9/2024 / Packet Page #: 23

CITY OF GLENDORA
CITY COUNCIL MEETING 4/9/2024
WARRANT REGISTER FOR 3/15/2024
GENERAL WARRANT REGISTER - FINANCE +
GENERAL WARRANT REGISTER - TYLER 2,039,651.10 $
PAYROLL EFT - PPE 02/18/2024
TOTAL $ 2,039,651.10
PREPARED BY: George Perez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON‐DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 18
Meeting Date: 4/9/2024 / Packet Page #: 24
Check Number Amount Check Date Payee Check Type
231 $14,369.91 03/15/24 AIR‐EX AIR CONDITIONING INC. AP ACH 232 $15,175.44 03/15/24 ALL CITY MANAGEMENT SERVICES INC AP ACH 233 $14,505.74 03/15/24 ALTA PLANNING & DESIGN INC AP ACH 234 $35.00 03/15/24 ALTA‐FOODCRAFT INC. AP ACH
235 $18.44 03/15/24 ATHENS SERVICES AP ACH
236 $6,533.12 03/15/24 ATHENS SERVICES AP ACH
237 $110.25 03/15/24 AXON ENTERPRISE INC AP ACH
238 $53,266.64 03/15/24 BUREAU VERITAS TECHNICAL ASSESMENTS AP ACH 239 $126.46 03/15/24 CDW GOVERNMENT, INC. AP ACH
240 $119.16 03/15/24 CDW GOVERNMENT, INC. AP ACH
241 $4,883.47 03/15/24 CHARTER COMMUNICATIONS HOLDINGS,LLC AP ACH 242 $1,302.00 03/15/24 CLINICAL LAB OF SAN BERNARDINO AP ACH 243 $1,252.60 03/15/24 COLLEY AUTO CARS INC AP ACH
244 $4,845.00 03/15/24 CONVERSE CONSULTANTS AP ACH
245 $23,150.36 03/15/24 FIELDTURF USA, INC. AP ACH
246 $640.00 03/15/24 GENERATOR SERVICES CO., INC AP ACH 247 $784,258.64 03/15/24 GENTRY BROTHERS INC. AP ACH
248 $450.00 03/15/24 GLENDORA COMMUNITY SERVICES FNDTN. AP ACH 249 $123.05 03/15/24 GMS ELEVATOR SERVICES, INC AP ACH
250 $1,740.14 03/15/24 GRAINGER AP ACH
251 $3,264.60 03/15/24 JOHN GREEN TRUCKING AP ACH
252 $701.10 03/15/24 HACH COMPANY AP ACH
253 $3,278.00 03/15/24 IDS GROUP INC. AP ACH
254 $300.00 03/15/24 INTEGRATIVE URGENTCARE AP ACH
255 $16,479.75 03/15/24 JMD AP ACH
256 $1,485.00 03/15/24 LIGHTNING OIL CO., INC. AP ACH
257 $885.00 03/15/24 MC DONALD ELECTRIC INC AP ACH
258 $9,350.00 03/15/24 MEGAN KAYE AP ACH259 $270.00 03/15/24 MERCURY FENCE CO., INC. AP ACH 260 $2,536.55 03/15/24 MIDWEST TAPE LLC AP ACH
261 $413.00 03/15/24 NATIONAL TESTING NETWORK, INC. AP ACH 262 $460.50 03/15/24 PINPOINT INDUSTRIES, INC. AP ACH
263 $336.85 03/15/24 PRESCREEN SOLUTIONS, INC AP ACH
City of Glendora
Item #5. Page 19
Meeting Date: 4/9/2024 / Packet Page #: 25
264 $365.93 03/15/24 STERICYCLE, INC. AP ACH
265 $414.40 03/15/24 TRENCH SHORING COMPANY AP ACH
266 $202.50 03/15/24 TRI‐XECUTEX CORPORATION AP ACH
267 $800.00 03/15/24 TYLER SEPPALA AP ACH
268 $3,887.62 03/15/24 UNITED RENTALS (NORTH AMERICA) AP ACH 269 $19,437.00 03/15/24 WEST COAST ARBORISTS, INC. AP ACH 270 $10,617.32 03/15/24 WESTERN WATER WORKS SUPPLY CO. AP ACH 271 $14,671.01 03/15/24 WILLDAN FINANCIAL SERVICES AP ACH 272 $573.64 03/15/24 Y TIRE PERFORMANCE LLC AP ACH
115892 $115.00 03/15/24 BAY ALARM COMPANY AP Printed
115893 $3,892.46 03/15/24 BLACK AND WHITE EMERGENCY VEHICLES AP Printed 115897 $2,846.20 03/15/24 BELLA LUNA INC AP Printed
115898 $43.95 03/15/24 DOORKING INC AP Printed
115907 $4,875.15 03/15/24 INFOSEND, INC. AP Printed
115913 $4,354.13 03/15/24 COUNTY OF LOS ANGELES AP Printed 115924 $254.00 03/15/24 CONCENTRA MEDICAL CENTERS AP Printed 115933 $300.00 03/15/24 Maria Perez AP Printed
115936 $3,070.00 03/15/24 ONWARD ENGINEERING AP Printed 115939 $107.66 03/15/24 RIGHT OF WAY, INC. AP Printed
115940 $2,461.30 03/15/24 TONY'S AUTO REPAIR AP Printed 115943 $598.95 03/15/24 R&R CUSTOM SIGNS AP Printed
115958 $324.08 03/15/24 VULCAN MATERIALS COMPANY AP Printed 115959 $169.00 03/15/24 WILLDAN ENGINEERING AP Printed
115888 $4,619.62 03/15/24 88844MOTOR AP Printed
115889 $3,123.30 03/15/24 ALESHIRE
& WYNDER, LLP AP Printed
115890 $1,534.52 03/15/24 AUTOZONE STORES INC AP Printed 115891 $40,707.73 03/15/24 AZUSA LIGHT
& WATER AP Printed
115894 $1,238.84 03/15/24 COLLEY AUTO CARS INC AP Printed 115895 $625.00 03/15/24 CPS HR CONSULTING AP Printed
115896 $13,689.43 03/15/24 CRAFTWATER ENGINEERING INC AP Printed 115899 $192.50 03/15/24 E.G. BRENNAN
& CO CORP. AP Printed
115900 $767.43 03/15/24 FRONTIER AP Printed
115901 $753.97 03/15/24 NAPA AUTO PARTS AP Printed
115902 $836.48 03/15/24 GEORGE'S GRAPHICS AP Printed
115903 $2,254.06 03/15/24 NATIONWIDE SPORTS PHOTOGRAPHY NTWRK AP Printed Item #5. Page 20
Meeting Date: 4/9/2024 / Packet Page #: 26
115904 $4,337.50 03/15/24 HDL COREN
& CONE AP Printed
115905 $500.00 03/15/24 HUMBERTO LOPEZ AP Printed115906 $6,000.00 03/15/24 HYLAND SOFTWARE INC AP Printed 115908 $9,624.75 03/15/24 J DE SIGIO CONSTRUCTION INC. AP Printed 115909 $1,385.00 03/15/24 DEPARTMENT OF JUSTICE AP Printed 115910 $880.00 03/15/24 DEPARTMENT OF JUSTICE AP Printed 115911 $20,833.33 03/15/24 LA ‐ C.A.D.A. AP Printed
115912 $180.00 03/15/24 LOS ANGELES UNIFIED SCHOOL DISTRICT AP Printed 115914 $8,807.63 03/15/24 LOS ANGELES COUNTY PUBLIC WORKS AP Printed 115915 $75.00 03/15/24 LOS ANGELES COUNTY CLERK AP Printed 115916 $75.00 03/15/24 LOS ANGELES COUNTY CLERK AP Printed 115917 $787.50 03/15/24 MC DONALD ELECTRIC INC AP Printed 115918 $385.00 03/15/24 MERCURY FENCE CO., INC. AP Printed 115919 $1,100.00 03/15/24 EMERGENCY RESPONSE CRIME AP Printed 115920 $3,017.54 03/15/24 MOTOROLA SOLUTIONS INC. AP Printed 115921 $6,290.89 03/15/24 MRC AP Printed
115922 $231.97 03/15/24 O'REILLY AUTO PARTS AP Printed
115923 $9,864.00 03/15/24 OCCU‐MED, LTD AP Printed
115925 $147.73 03/15/24 OFFICE DEPOT AP Printed
115926 $257.57 03/15/24 OFFICE DEPOT AP Printed
115927 $257,235.86 03/15/24 OHNO CONSTRUCTION COMPANY AP Printed 115928 $259.86 03/15/24 CDA+PDG, Inc AP Printed
115929 $4,066.97 03/15/24 EDWARD
& MELINA GRIFFIN AP Printed
115930 $307.04 03/15/24 PALMETTO SOLAR LLC AP Printed
115931 $3,071.35 03/15/24 JENNY WONG AP Printed
115932 $150.00 03/15/24 Kathy Lindenmayer AP Printed
115934 $270.00 03/15/24 Myrna Martinez AP Printed
115935 $100.00 03/15/24 Richard Jensen AP Printed
115937 $1,305.72 03/15/24 RANCHO JANITORIAL SUPPLIES AP Printed 115938 $191.66 03/15/24 REYNOLDS BUICK/PONTIAC/ AP Printed 115941 $165.38 03/15/24 SCHOLASTIC LIBRARY INC. AP Printed 115942 $114.58 03/15/24 SHRED‐IT USA AP Printed
115944 $2,122.42 03/15/24 SOCALGAS AP Printed
115945 $2,914.78 03/15/24 SOUTHERN CALIFORNIA EDISON AP Printed 115946 $178.02 03/15/24 STAPLES ADVANTAGE AP Printed
Item #5. Page 21
Meeting Date: 4/9/2024 / Packet Page #: 27
115947 $985.00 03/15/24 STATE UST FUND ADVISORY &AP Printed 115948 $725.00 03/15/24 STATE UST FUND ADVISORY &AP Printed 115949 $526,794.00 03/15/24 STEPHEN DORECK EQUIPMENT AP Printed 115950 $7,322.00 03/15/24 SWRCB AP Printed
115951 $283.34 03/15/24 KANDID GRAPHICS AP Printed
115952 $416.39 03/15/24 HAAKER EQUIPMENT COMPANY AP Printed 115953 $30,550.88 03/15/24 TYLER TECHNOLOGIES INC AP Printed 115954 $1,100.00 03/15/24 US BANK AP Printed
115955 $2,800.00 03/15/24 CDL BASIC TRAINING LLC AP Printed 115956 $1,970.80 03/15/24 VERIZON BUSINESS AP Printed
115957 $7,579.69 03/15/24 TAS AP Printed
115960 $500.00 03/15/24 YWCA OF SAN GABRIEL VALLEY AP Printed $2,039,651.10
Item #5. Page 22
Meeting Date: 4/9/2024 / Packet Page #: 28

CITY OF GLENDORA
CITY COUNCIL MEETING 4/9/2024
WARRANT REGISTER FOR 3/22/2024
GENERAL WARRANT REGISTER - FINANCE + 424,933.77 $
GENERAL WARRANT REGISTER - TYLER 548,311.71 $
PAYROLL EFT - PPE 03/17/2024 694,124.00 $
TOTAL $ 1,667,369.48
PREPARED BY: George Perez

It includes the Fund #, Fund Title and Amount spent for that fund.

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V8395 03/22/24 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,562.88 10001 V8396 03/22/24 6158 BOA EXPRESS TAX 970 PAYROLL TAXES - SP 0.00 612.94 10001 V8396 03/22/24 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 171,926.00 TOTAL CHECK 0.00 172,538.94
10001 V8397 03/22/24 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 03/17 0.00 184,543.17 10001 V8398 03/22/24 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 680.00 10001 V8399 03/22/24 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 410.00 10001 V8400 03/22/24 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 438.00 10001 V8400 03/22/24 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 162.00 TOTAL CHECK 0.00 600.00
10001 V8401 03/22/24 4133 HEALTH EQUITY 970 HSA WITH HDHP 0.00 322.92 10001 V8402 03/22/24 7369 MIDAMERICA ADMIN & RETIR 970 MIDAMERICA ADM FEE 0.00 120.00 10001 V8403 03/22/24 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 500.00 10001 V8404 03/22/24 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 4,796.96 10001 V8405 03/22/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 17,220.14 10001 V8405 03/22/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 28,811.68 10001 V8405 03/22/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 212.50 10001 V8405 03/22/24 5012 NATIONWIDE RETIREMENT SO 970 EXEC 401A PLAN 0.00 3,450.13 10001 V8405 03/22/24 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 2,112.35 TOTAL CHECK 0.00 51,806.80
10001 V8406 03/22/24 1116 POLICE ASSOCIATION 970 POA/ASSOC DUES 0.00 2,550.00 10001 V8406 03/22/24 1116 POLICE ASSOCIATION 970 POA/ASSOC DUES 0.00 123.13 TOTAL CHECK 0.00 2,673.13
10001 V8407 03/22/24 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 582.33 10001 V8408 03/22/24 8120 TRUSTMARK VOLUNTARY BENE 970 LONG TERM CARE 0.00 1,049.90 10001 V8409 03/22/24 8165 NATIONWIDE 970 PET INSURANCE 0.00 354.12 10001 V8410 03/22/24 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,844.27 10001 V8410 03/22/24 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 498.35 TOTAL CHECK 0.00 2,342.62
10001 111658 03/22/24 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CASH ACCOUNT 0.00 424,933.77
TOTAL FUND 0.00 424,933.77
TOTAL REPORT 0.00 424,933.77
Item #5. Page 24
Meeting Date: 4/9/2024 / Packet Page #: 30
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/22/2024 CITY OF GLENDORA VENCHK11
TIME: 15:34:50 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/24

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 424,883.77
TOTAL REPORT 424,883.77
Item #5. Page 25
Meeting Date: 4/9/2024 / Packet Page #: 31
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 03/22/2024 CITY OF GLENDORA VENCHK11
TIME: 15:21:27 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/24

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 50.00
TOTAL REPORT 50.00
Item #5. Page 26
Meeting Date: 4/9/2024 / Packet Page #: 32
Check Number Amount Check Date Payee Check Type
273 $22,599.01 03/22/24 ALTA PLANNING & DESIGN INC AP ACH 274 $167.62 03/22/24 CHARTER COMMUNICATIONS HOLDINGS,LLC AP ACH 275 $94.87 03/22/24 CLEAN SWEEP SUPPLY CO., INC. AP ACH 276 $1,133.24 03/22/24 COLLEY AUTO CARS INC AP ACH
277 $1,779.00 03/22/24 CONVERSE CONSULTANTS AP ACH278 $37,091.62 03/22/24 GENERAL PUMP CO. INC. AP ACH 279 $9,547.50 03/22/24 GENTRY BROTHERS INC. AP ACH
280 $1,346.41 03/22/24 GRAINGER AP ACH281 $1,598.29 03/22/24 GRAINGER AP ACH282 $36,459.70 03/22/24 JMD AP ACH283 $1,050.70 03/22/24 JOHNNY ALLEN TENNIS ACADEMY AP ACH284 $13,282.00 03/22/24 KRZYSZTOF CHRIS BALASINSKI AP ACH285 $49.60 03/22/24 MIDWEST TAPE LLC AP ACH 286 $14,441.13 03/22/24 NELSON/NYGAARD CONSULTING AP ACH 287 $11,520.22 03/22/24 OCEAN BLUE ENVIRONMENTAL SVCS INC AP ACH 288 $383.40 03/22/24 PLAYNETWORK, INC. AP ACH
289 $825.00 03/22/24 SAFE AND SOUND SECURITY INC AP ACH 290 $339.31 03/22/24 STITCHMANIA INC AP ACH
291 $58.50 03/22/24 THE YOGA DANCE CO. AP ACH
292 $17,842.35 03/22/24 THREE VALLEYS MUNICIPAL WATER AP ACH 293 $1,446.00 03/22/24 THYSSENKRUPP ELEVATOR CORP AP ACH294 $23,166.00 03/22/24 WEST COAST ARBORISTS, INC. AP ACH 295 $51,312.73 03/22/24 WESTERN WATER WORKS SUPPLY CO. AP ACH 115961 $1,638.34 03/22/24 CALIFORNIA FUELS & LUBRICANTS AP Printed 115962 $5,839.97 03/22/24 AM CONSERVATION GROUP, INC AP Printed 115963 $224.00 03/22/24 AGI ACADEMY AP Printed
115964 $1,530.00 03/22/24 ANIMAL PEST MANAGEMENT SERVICES AP Printed 115965 $137.93 03/22/24 AUTOZONE STORES INC AP Printed
115966 $30,880.76 03/22/24 AVALON COLLISION CENTERS INC AP Printed 115967 $101.31 03/22/24 BAKER & TAYLOR, INC. AP Printed 115968 $2,482.04 03/22/24 CALIFA GROUP AP Printed
115969 $5,983.75 03/22/24 COVINA IRRIGATING COMPANY AP Printed City of Glendora
Item #5. Page 27
Meeting Date: 4/9/2024 / Packet Page #: 33
115970 $6,237.00 03/22/24 CALIFORNIA YOUTH SPIRIT GROUP AP Printed 115971 $163.16 03/22/24 CULLIGAN OF COVINA AP Printed
115972 $177.50 03/22/24 DFM ASSOCIATES AP Printed
115973 $175.01 03/22/24 NAPA AUTO PARTS AP Printed
115974 $833.33 03/22/24 GLENDORA AFTER STROKE CENTER AP Printed 115975 $132.56 03/22/24 USA BLUEBOOK AP Printed
115976 $1,077.52 03/22/24 HOLLIDAY ROCK CO., INC. AP Printed 115977 $5,406.25 03/22/24 JPW COMMUNICATIONS, INC AP Printed 115978 $54.52 03/22/24 LANGUAGE LINE SERVICES INC. AP Printed 115979 $400.00 03/22/24 LA COUNTY SHERIFF'S DEPT AP Printed 115980 $3,128.34 03/22/24 S
& S TROPHY AND ENGRAVING AP Printed
115981 $77,823.00 03/22/24 MARIPOSA LANDSCAPES, INC. AP Printed115982 $28,269.55 03/22/24 MERRIMAC ENERGY GROUP AP Printed 115983 $180.08 03/22/24 O'REILLY AUTO PARTS AP Printed
115984 $17.63 03/22/24 OFFICE DEPOT AP Printed
115985 $42.74 03/22/24 OFFICE DEPOT AP Printed
115986 $150.00 03/22/24 David Thomas AP Printed
115987 $300.00 03/22/24 LETICIA HERNANDEZ AP Printed115988 $150.00 03/22/24 Marc Greene AP Printed 115989 $200.00 03/22/24 Megan Day AP Printed115990 $522.58 03/22/24 Nancy Poitou AP Printed115991 $885.41 03/22/24 SEQUOIA PACIFIC SOLAR I, LLC AP Printed 115992 $2,752.50 03/22/24 PLACEWORKS AP Printed115993 $4,650.00 03/22/24 POSTMASTER ‐ PERMIT 92 AP Printed 115994 $2,032.08 03/22/24 QUALITY AUTO SUPPLY, INC. AP Printed 115995 $4,800.00 03/22/24 RAIN BIRD INTERNATIONAL INC ‐ AP Printed 115996 $146.07 03/22/24 REYNOLDS AP Printed
115997 $377.08 03/22/24 REYNOLDS AP Printed
115998 $1,853.12 03/22/24 TONY'S AUTO REPAIR AP Printed 115999 $1,611.50 03/22/24 SAN GABRIEL VALLEY EXAMINER AP Printed 116000 $4,543.65 03/22/24 R&R CUSTOM SIGNS AP Printed
116001 $400.00 03/22/24 PECK ROAD GRAVEL AP Printed116002 $6,524.91 03/22/24 SOCALGAS AP Printed116003 $37,290.00 03/22/24 SOUTHERN CA. GAS COMPANY AP Printed Item #5. Page 28
Meeting Date: 4/9/2024 / Packet Page #: 34
116004 $17.64 03/22/24 SOUTHEAST CONSTRUCTION AP Printed 116005 $15.64 03/22/24 SOUTHERN CALIFORNIA EDISON AP Printed 116006 $38,170.10 03/22/24 SOUTHERN CALIFORNIA EDISON AP Printed 116007 $1,696.26 03/22/24 SPRAGUES READY MIX AP Printed 116008 $1,177.61 03/22/24 HAAKER EQUIPMENT COMPANY AP Printed 116009 $12,185.28 03/22/24 U.S. BANK CORPORATE PAYMENT AP Printed 116010 $484.29 03/22/24 UNIFIRST CORPORATION AP Printed116011 $50.66 03/22/24 V &
V MANUFACTURING INC. AP Printed
116012 $1,970.80 03/22/24 VERIZON AP Printed
116013 $220.50 03/22/24 TAS AP Printed
116014 $482.92 03/22/24 VULCAN MATERIALS COMPANY AP Printed 116015 $1,680.62 03/22/24 Y TIRE PERFORMANCE LLC AP Printed 116016 $500.00 03/22/24 YWCA OF SAN GABRIEL VALLEY AP Printed $548,311.71
Item #5. Page 29
Meeting Date: 4/9/2024 / Packet Page #: 35

CITY OF GLENDORA
CITY COUNCIL MEETING 4/9/2024
WARRANT REGISTER FOR 3/29/2024
GENERAL WARRANT REGISTER - FINANCE +
GENERAL WARRANT REGISTER - TYLER $ 867,118.34

PAYROLL EFT
TOTAL $ 867,118.34
PREPARED BY: George Perez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #5. Page 30
Meeting Date: 4/9/2024 / Packet Page #: 36
Check Number Amount Check Date Payee Check Type
296 $160.00 03/29/24 88844MOTOR AP ACH
297 $225.00 03/29/24 A & P COMPLIANCE TESTING INC AP ACH 298 $15,175.44 03/29/24 ALL CITY MANAGEMENT SERVICES INC AP ACH 299 $383.05 03/29/24 BLACK AND WHITE EMERGENCY VEHICLES AP ACH 300 $282.86 03/29/24 CHARTER COMMUNICATIONS HOLDINGS,LLC AP ACH 301 $50.05 03/29/24 CLEAN SWEEP SUPPLY CO., INC. AP ACH 302 $1,171.80 03/29/24 DAN LAYNE AP ACH
303 $71.58 03/29/24 DOCU-TRUST AP ACH
304 $4,416.00 03/29/24 DOCUSIGN INC AP ACH
305 $57.03 03/29/24 GALE/CENGAGE LEARNING AP ACH
306 $3,120.00 03/29/24 SHEILA JENNINGS GANINO AP ACH
307 $1,773.81 03/29/24 GRAINGER AP ACH
308 $1,775.79 03/29/24 GRAINGER AP ACH
309 $6,462.18 03/29/24 IDS GROUP INC. AP ACH
310 $30.00 03/29/24 INTELLIGENT FIRE SYSTEMS & SOLUTION AP ACH 311 $1,043.98 03/29/24 LA VERNE POWER EQUIPMENT INC AP ACH 312 $32,475.00 03/29/24 LANCE, SOLL & LUNGHARD AP ACH
313 $1,495.00 03/29/24 LIGHTNING OIL CO., INC. AP ACH
314 $49,900.00 03/29/24 NOBEL SYSTEMS, INC. AP ACH
315 $523.69 03/29/24 OUTDOOR CREATIONS, INC AP ACH
316 $3,120.00 03/29/24 SAMANTHA J. GARCIA, LLC AP ACH
317 $478.72 03/29/24 STERICYCLE, INC. AP ACH
318 $2,020.04 03/29/24 ULINE AP ACH
319 $32,261.00 03/29/24 UNITED MAINTENANCE SYSTEMS AP ACH 320 $877.65 03/29/24 Y TIRE PERFORMANCE LLC AP ACH
116017 $250.00 03/29/24 ANIMAL PEST MANAGEMENT SERVICES AP Printed 116018 $5,944.68 03/29/24 ANYTIME, LLC AP Printed
116019 $1,274.00 03/29/24 MALISSA APODACA, INC AP Printed 116020 $11,138.09 03/29/24 AQUA-METRIC SALES COMPANY AP Printed 116021 $648.91 03/29/24 AT&T AP Printed
116022 $48.23 03/29/24 AT&T MOBILITY AP Printed
116023 $671.03 03/29/24 AZUSA PLUMBING SUPPLY INC AP Printed City of Glendora
Item #5. Page 31
Meeting Date: 4/9/2024 / Packet Page #: 37
116024 $330.37 03/29/24 BAKER & TAYLOR, INC. AP Printed 116025 $4,081.77 03/29/24 BLACK AND WHITE EMERGENCY VEHICLES AP Printed 116026 $30.00 03/29/24 BURRO CANYON SHOOTING PARK AP Printed 116027 $11.03 03/29/24 NAPA AUTO PARTS AP Printed
116028 $390.06 03/29/24 HOLLIDAY ROCK CO., INC. AP Printed 116029 $20,688.22 03/29/24 INTER-CON SECURITY SYSTEMS INC. AP Printed 116030 $1,112.00 03/29/24 DEPARTMENT OF JUSTICE AP Printed 116031 $19.05 03/29/24 LEWIS ENGRAVING, INC. AP Printed 116032 $27,862.56 03/29/24 COUNTY OF LOS ANGELES AP Printed 116033 $106,000.40 03/29/24 LOS ANGELES COUNTY PUBLIC WORKS AP Printed 116034 $4,603.28 03/29/24 LOS ANGELES COUNTY PUBLIC WORKS AP Printed 116035 $137.79 03/29/24 MALLORY SAFETY AND SUPPLY LLC AP Printed 116036 $1,446.17 03/29/24 MCA DIRECT AP Printed
116037 $140.57 03/29/24 KIMBALL MIDWEST AP Printed
116038 $1,450.00 03/29/24 EMERGENCY RESPONSE CRIME AP Printed 116039 $927.44 03/29/24 OFFICE DEPOT AP Printed
116040 $838.12 03/29/24 OFFICE DEPOT AP Printed
116041 $548.22 03/29/24 OFFICE SOLUTIONS AP Printed
116042 $348.91 03/29/24 Mark Davis AP Printed
116043 $191.93 03/29/24 AIM RESOURCES AP Printed
116044 $173.19 03/29/24 ANDREW SIMS AP Printed
116045 $11.23 03/29/24 ANGELA VINCENT AP Printed
116046 $300.00 03/29/24 Azusa Glendora Soroptimist AP Printed 116047 $85.07 03/29/24 CARLOS TORRES AP Printed
116048 $11.68 03/29/24 CARMEN ARBALLO AP Printed
116049 $500.00 03/29/24 DANIEL QUINONES AP Printed
116050 $102.54 03/29/24 DON HELGESON AP Printed
116051 $93.21 03/29/24 JARRET SIMPSON HARRIS AP Printed 116052 $107.75 03/29/24 JESSICA DAVISON AP Printed
116053 $62.32 03/29/24 JULISSA MENDOZA-LEOTTI AP Printed 116054 $157.18 03/29/24 MARCELA BENJAMINS AP Printed
116055 $1,176.11 03/29/24 NEZIHE-NAIM FARAH AP Printed
116056 $94.78 03/29/24 RAQUEL QUEZADA PEREZ AP Printed
116057 $44.66 03/29/24 REBECCA PARRA AP Printed
Item #5. Page 32
Meeting Date: 4/9/2024 / Packet Page #: 38
116058 $11.28 03/29/24 SHARON BROWN AP Printed
116059 $147.48 03/29/24 YURIDIA LOPEZ AP Printed
116060 $453,815.00 03/29/24 ORTCO INC. AP Printed
116061 $630.00 03/29/24 ANTON PLASIL AP Printed
116062 $4,494.91 03/29/24 RIGHT OF WAY, INC. AP Printed 116063 $529.50 03/29/24 ELSER PLUMBING AP Printed
116064 $260.00 03/29/24 SCMAF AP Printed
116065 $728.94 03/29/24 R&R CUSTOM SIGNS AP Printed
116066 $125.00 03/29/24 SIGNA MECHANICAL AP Printed
116067 $430.17 03/29/24 SOCALGAS AP Printed
116068 $204.35 03/29/24 SOUTHEAST CONSTRUCTION AP Printed 116069 $46,990.24 03/29/24 SOUTHERN CALIFORNIA EDISON AP Printed 116070 $1,287.72 03/29/24 SPRAGUES READY MIX AP Printed 116071 $46.89 03/29/24 STAPLES ADVANTAGE AP Printed
116072 $173.80 03/29/24 SUBURBAN WATER SYSTEMS AP Printed 116073 $148.78 03/29/24 THOMPSON PLUMBING SUPPLY AP Printed 116074 $375.67 03/29/24 UNIFIRST CORPORATION AP Printed 116075 $1,999.20 03/29/24 NADENE VALDEZ AP Printed
116076 $1,083.60 03/29/24 WALTERS WHOLESALE ELECTRIC CO AP Printed 116077 $233.59 03/29/24 WALTERS WHOLESALE ELECTRIC CO AP Printed $867,118.34
Item #5. Page 33
Meeting Date: 4/9/2024 / Packet Page #: 39

STAFF REPORT
TO: Mayor and Council Members DATE: April 9, 2024
FROM: Finance DISTRICT(S): City-Wide
SUBJECT: Approval of Amendment No. 1 to the Agreement for Services between Lance, Soll & Lunghard, LLP ("LSL CPAS", "LSL"), and the City of Glendora dated November 13, 2023 for Accounting and Consulting Services

RECOMMENDATION
That the City Council:

1. Approve Amendment No. 1 to the Professional Services Agreement with LSL CPAS increasing the contract amount by $55,000 for a total not to exceed amount of $100,000; and,

2. Authorize the City Manager to execute the agreement.

STRATEGIC FOCUS AREAS
 Goal 2: Maintain Financial Stability and Sustainability (MFSS)  Goal 4: Enhance and Modernize the Organization (EMO)

EXECUTIVE SUMMARY
On November 15, 2023, the City entered into a service agreement with LSL CPAs to address staffing shortages due to vacancies, provided accounting support to complete the annual audit, and alleviate the workload from staff during the new financial system implementation.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City continues to utilize temporary contract services to supplement staffing shortages and assist in alleviating the increased workload due to the implementation of new software. On November 15, 2023, the Finance Division engaged the services of LSL for accounting services. At that time, the Accounting Manager, Senior Accountant, and two Accounting Technicians resigned to pursue higher positions in other organizations.

DISCUSSION
Finance ensures the uniform processing and development of all fiscal and budgetary functions. This requires knowledgeable staff that maintain and operate the general accounting system, keep up with modern accounting, auditing, budgeting, and procurement best practices as well as customer responsibilities to other City departments and the public. The department has experienced vacancies in senior level positions of Accounting Manager, Payroll Supervisor, two Senior Accountants as well as Accounting Technician positions while undertaking the new financial system implementation.

The new financial system implementation is ongoing, and the City has recently filled vacant positions however the Finance Department continues to require supplemental services from LSL CPAs. To date Item #6. Page 1
Meeting Date: 4/9/2024 / Packet Page #: 40
LSL CPAs has assisted with addressing outstanding audit tasks including the implementation of new auditing standards, assisting in reconciling the legacy financial system to the new financial systems, and evaluating whether the City is eligible to file a Last and Final Recognized Obligation Payment Schedule for the Successor Agency to the City of Glendora Redevelopment Agency.

FISCAL IMPACT
Sufficient budget is available from staffing vacancies and in the Capital Projects Fund 301 and Water Capital Projects Fund 502 within the Citywide ERP Project. Supplementing staff with consulting services is an ideal short term solution for addressing large projects with elevated workload. Staff anticipates that their services will no longer be needed with the full implementation of financial software that will automate more processes, allowing existing staff to shift to other priorities.

ENVIRONMENTAL DETERMINATION
This item is not a project under the California Environmental Quality Act (CEQA).

Prepared By Kyle Johnson, Finance Director/City Treasurer Concurs With Not Applicable
Reviewed By Kyle Johnson, Finance Director/City Treasurer Certified to Availability of Funds Marie Ricci, Deputy City Manager Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Amendment
B. Original Agreement
Item #6. Page 2
Meeting Date: 4/9/2024 / Packet Page #: 41
01240.0001/973063.1
AMENDMENT NO. 1

TO CONTRACT SERVICES AGREEMENT FOR ACCOUNTING AND CONSULTING

SERVICES

THIS AMENDMENT TO THE CONTRACT SERVICES AGREEMENT FOR
ACCOUNTING AND CONSULTANT SERVICES (“Amendment No. 1”) by and between the CITY OF GLENDORA (“City”) and LANCE, SOLL & LUNGHARD, LLP, a California corporation (“Consultant”) is effective as of the 9
th day of April, 2024.

RECITALS
A. City and Consultant entered into that certain Contract Services Agreement for Accounting and Consulting Services, dated November 15, 2023 (“Agreement”).

B. City and Consultant now desire to amend the Agreement to adjust the compensation due to the Consultant under the Agreement and to extend the term of the Agreement.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Section 2.1 of the Agreement is amended as provided below (deleted text is indicated in strikethrough and added text in bold italics). “2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of $100,000 (One hundred thousand dollars) $45,000 (Forty-Five Thousand Dollars) (“Contract Sum”).”
b. Section 3.4 of the of the Agreement is amended as provided below (deleted text is indicated in strikethrough and added text in bold italics). “3.4 Term and Extended Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until the completion of the services but not exceeding one (1) year two (2) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”) (“Term”). The City Manager may, at his/her sole discretion, extend the Term for one (1) additional one-year term upon giving written notice thereof not later than thirty (30) days prior to the expiration of the Term.”

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement.

DocuSign Envelope ID: C6856C12-AA5F-4CC4-90AF-0139FF636B05 Item #6. Page 3
Meeting Date: 4/9/2024 / Packet Page #: 42
01240.0001/973063.1

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 1 City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

5. Authority. The persons executing this Amendment No. 1 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.

6. Counterparts. This Amendment No. 1 may be executed in counterparts, each of which shall be deemed to be an original, and all such counterparts shall constitute one and the same instrument. Delivery of a signed counterpart in electronic form (i.e., PDF) by email shall constitute good and sufficient delivery. The parties are aware that the other party will rely on the telecopied, .pdf or other electronically delivered signatures, and hereby wave any defenses to the enforcement of the terms of this Amendment No. 1 based on the form of signature. [SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: C6856C12-AA5F-4CC4-90AF-0139FF636B05 Item #6. Page 4
Meeting Date: 4/9/2024 / Packet Page #: 43
01240.0001/973063.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to be effective as of the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONSULTANT:

LANCE, SOLL & LUNGHARD, LLP
Name: Kelly Telford, CPA
Title: Partner, Government Services
Email Address: [email protected]
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

DocuSign Envelope ID: C6856C12-AA5F-4CC4-90AF-0139FF636B05 Apr 2, 2024 | 10:12 AM PDT
Item #6. Page 5
Meeting Date: 4/9/2024 / Packet Page #: 44

CITY OF GLENDORA

CONTRACT SERVICES AGREEMENT FOR

ACCOUNTING AND CONSULTING SERVICES
THIS CONTRACT SERVICES AGREEMENT (herein “Agreement”) is made and entered into this 15th day of November, 2023, by and between the CITY OF GLENDORA, a California municipal corporation (“City”) and LANCE, SOLL & LUNGHARD, LLP (“LSL CPAS”, “LSL”) a California Corporation (herein “Consultant”).

NOW, THEREFORE, the parties hereto agree as follows:

1. SERVICES OF CONSULTANT

1.1 Scope of Services. In compliance with all of the terms and conditions of this Agreement, the Consultant shall perform the work or services set forth in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant warrants that it has the experience and ability to perform all work and services required hereunder and that it shall diligently perform such work and services in a professional and satisfactory manner.

1.2 Compliance With Law. All work and services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction.

1.3 California Labor Law. If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws.

1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by the Agreement.

1.5 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

2. COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference, but not exceeding the maximum contract amount of $45,000 (Forty-Five Thousand Dollars) (“Contract Sum”).

2.2 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses DocuSign Envelope ID: 9F17296B-F23D-43DB-B681-D25D10B2345E Item #6. Page 6
Meeting Date: 4/9/2024 / Packet Page #: 45
Agreement – LSL CPAs (Accounting & Consulting Services) 2 by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories.

Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by the City of any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.3 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual cost of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum but not exceeding a total contract amount of Fifty Thousand Dollars ($50,000) or in the time to perform of up to ninety (90) days may be approved by the City Manager. Any greater increases than Fifty Thousand Dollars ($50,000), taken either separately or cumulatively, must be approved by the City Council. No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

3. PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding thirty (30) days cumulatively.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract DocuSign Envelope ID: 9F17296B-F23D-43DB-B681-D25D10B2345E Item #6. Page 7
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Agreement – LSL CPAs (Accounting & Consulting Services) 3 Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term & Extended Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term for one (1) additional one-year term upon giving written notice thereof not later than thirty (30) day’s prior to the expiration of the Term.

4. COORDINATION OF WORK

4.1 Representative of Consultant. Kelly Telford, CPA is hereby designated as being the representative of Consultant authorized to act on its behalf with respect to the work and services specified herein and make all decisions in connection therewith. All personnel of Consultant and any authorized agents shall be under the exclusive direction of the representative of Consultant.

Consultant shall utilize only competent personnel to perform services pursuant to this Agreement.

Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, and shall keep City informed of any changes.

4.2 Contract Officer. Finance Director or such person as may be designated by the City Manager, is hereby designated as being the representative the City authorized to act in its behalf with respect to the work and services specified herein and to make all decisions in connection therewith (“Contract Officer”).

4.3 Prohibition Against Subcontracting or Assignment. Consultant shall not contract with any entity to perform in whole or in part the work or services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Any such prohibited assignment or transfer shall be void.

4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City, or that it is a member of a joint enterprise with City.

5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages. Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily DocuSign Envelope ID: 9F17296B-F23D-43DB-B681-D25D10B2345E Item #6. Page 8
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Agreement – LSL CPAs (Accounting & Consulting Services) 4 injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor.

All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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Agreement – LSL CPAs (Accounting & Consulting Services) 5 (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of noncompliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements not limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.

Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

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Agreement – LSL CPAs (Accounting & Consulting Services) 6 (l) Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m)Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
(o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, except claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
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6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services and shall keep such records for a period of three years following completion of the services hereunder. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records.

6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement or as the Contract Officer shall require.

6.3 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than the City without prior written authorization from the Contract Officer.
(b) Consultant shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives the City notice of such court order or subpoena. (c) If Consultant provides any information or work product in violation of this Agreement, then the City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify the City should Consultant be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. The City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with the City and to provide the City with the opportunity to review any response to discovery requests provided by Consultant.

6.4 Ownership of Documents. All studies, surveys, data, notes, computer files, reports, records, drawings, specifications, maps, designs, photographs, documents and other materials (the “documents and materials”) prepared by Consultant in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by the City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

7. ENFORCEMENT OF AGREEMENT AND TERMINATION
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7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article.

7.3 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue any legal action under this Agreement.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.4 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder, but not exceeding the compensation provided therefore in the Schedule of Compensation Exhibit “C”. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.5 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the DocuSign Envelope ID: 9F17296B-F23D-43DB-B681-D25D10B2345E Item #6. Page 13
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Agreement – LSL CPAs (Accounting & Consulting Services) 9 provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

8. MISCELLANEOUS

8.1 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Consultant shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class

8.2 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount, which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.3 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

8.4 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

8.5 Severability. In the event that part of this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

8.6 Waiver. No delay or omission in the exercise of any right or remedy by non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act.

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Agreement – LSL CPAs (Accounting & Consulting Services) 10 Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.7 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which any be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees, whether or not the matter proceeds to judgment.

8.8 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.9 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

8.10 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.

Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ___________________
Kelly Telford, CPA
Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[Signatures On The Following Page]
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Agreement – LSL CPAs (Accounting & Consulting Services) 11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

LANCE, SOLL, & LUNGHARD, LLP (“LSL CPAs”,
“LSL”)
Name: Kelly Telford, CPA
Title: Partner, Government Services
Email Address: [email protected]
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DOCUSIGN. IN ADDITION, THE

APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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01240.0001/535307.1 A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following services:
a. General finance department and accounting work including but not limited to the following:
i. Auditing Services of Capital Assets, Analytics, ACFR review, Cash Analysis, GASB 96 review
ii. General coordination and completion.
iii. Tyler Software implementation
iv. Capital Assets, AP (Vendor Master/Check Invoice History), AR (New Customers/Related open invoices).EUT Agendas, Task Owners v. Monthly CIP Report: Cleanup Overbudgets and prepare carry-forward considering encumbrances.
vi. Budget Preparation: Assist in preparing Mid-Year budget and 2nd year of budget including instructions and OpenGov updates.
vii. Review of Master Fee Schedule
viii. Misc. Accounting tasks such as Bank Reconciliations, Journal Entries, Budget Transfers, and Budget Adjustment review
ix. Availability of Funds Review for Contracts
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01240.0001/535307.1 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
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C-1
01240.0001/535307.1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement and the same shall be paid in accordance with Section 2.2 of this Agreement.

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D-1
01240.0001/535307.1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the following schedule:

Tasks will be continuous, on-going and as directed by City’s Contract Officer.

II. Consultant shall deliver the following tangible work products to the City by the following dates.

A. Letter to the City Council regarding compliance with Article XIIIB of the California Constitution, by no later than December 31st.

B. Management Letter that includes any non-reportable comments or recommendations resulting from Consultant's review of the systems of internal controls in connection with the financial audits, by no later than December 31st.

C. City’s Comprehensive Annual Financial Report (Annual Report), by no later than December 31st
III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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STAFF REPORT
TO: Mayor and Council Members DATE: April 9, 2024
FROM: Public Works DISTRICT(S): City-Wide
SUBJECT: Discussion of the City's Tree Policies: Tree Trimming (Requested by Boyer)

RECOMMENDATION
That the City Council:

1. Receive, file and discuss the staff report and attached materials.

STRATEGIC FOCUS AREAS
Goal 4: Enhance and Modernize the Organization (EMO)
Goal 5: Improve and Maintain the City’s Infrastructure and Facilities (IMCIF)

EXECUTIVE SUMMARY
At the November 14, 2023 City Council meeting, it was requested that staff agendize a discussion of the City’s tree trimming policy, specifically relating to trees around streetlights. The City generally has unilateral authority to maintain City-owned trees, and some authority to maintain and/or enforce the maintenance of private trees where public nuisances or safety hazards are determined to exist.

In the event that private trees interfere with streetlight illumination in particular, issues and concerns can either be reported to the City’s Public Works Department, the Police Department’s Community Preservation Division, or directly to SCE.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Glendora Municipal Code (GMC) Section 9.28 regulates weeds and rubbish on private property, including dead trees.

GMC Section 9.36.010(3) regulates abatement of nuisances as they relate to landscaping.

GMC Title 16 provides the majority of local regulations regarding trees.

At the November 14, 2023 City Council meeting, Councilmember (then Mayor) Boyer requested that staff schedule an item for discussion of the City’s tree trimming policy, specifically relating to trees around streetlights.

DISCUSSION
The City generally has unilateral authority to maintain City-owned trees, but does adhere to industry standards for pruning, and also only removes trees when they meet particular the criteria established by the GMC. Most City trees are pruned using a “natural” system, with the well-known exception of the “Gum Drop” ficus trees, which are maintained under a topiary system, meaning that the primary objective is a specified form or shape. For routine maintenance, most City trees are pruned on a grid cycle of once every five (5) years, but when called for the City will also schedule additional pruning to address issues that may arise, particularly those related to safety. Trees pruned more frequently on a routine basis include the aforementioned ficus trees, which are pruned once or twice per year as needed to maintain Item #7. Page 1
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their shape, and palm trees, which are pruned every two (2) years. Grid pruning includes raising the canopy height for building and right-of-way clearance as necessary, removing dead wood and crossing branches, and addressing any other safety concerns identified at that time, which could include clearing away from streetlights if issues are identified.

While there are no explicit regulations regarding pruning around streetlights, enforcement could be possible through the GMC’s regulations regarding the abatement of public nuisances, should a nuisance be determined to exist by the proper authorities. The City’s explicit regulations regarding private trees are as follows:
 Section 9.28.040(a)
o It is unlawful and constitutes a public nuisance for any person to maintain or cause to be maintained on private property any weeds, dead shrubs, dead trees or rubbish.  Section 9.36.010(3)
o It is unlawful and a public nuisance for any person owning, leasing, renting, occupying or having charge or possession of any real property in the city to maintain such property in such a manner that vegetation and/or landscaping that is dead, diseased, dry, overgrown, likely to harbor such nuisances as vermin or rats, is in a condition to cause unsightliness, constitutes a fire or health hazard, reflects a lack of being maintained in a reasonable manner, creates a threat to the public health or welfare, or has a tendency to depreciate property values of surrounding properties, except when in conflict with other provisions of the Glendora Municipal Code.
 Section 16.12.090
o Trees growing on private property which overhang the street or sidewalk shall be trimmed so that they vertically clear the sidewalk by not less than nine feet and so that they vertically clear the street by not less than fourteen feet. It is the responsibility of the property owner on whose property trees are standing to conduct this trimming.  Section 16.12.170
o No person shall plant or maintain any tree or shrub that impedes sight distance visibility at street intersections.

There are also exceptions outlined under GMC Section 16.06.020, where the provisions of the ordinance do not govern:
 The removal or pruning of any tree which poses an imminent threat to public property or public health, safety and welfare, as determined by any member of a law enforcement agency, the Los Angeles County Fire Department, the City Forester, the Director of Public Works, or a utility company;
 The removal of any tree on City-owned property as directed by any County, State, or Federal agency or insurance provider
 The removal of a diseased or dead tree on City-owned property as determined by the City Forester.

SCE also has broad authority to address hazards to their infrastructure from trees. SCE owns the vast majority of streetlights within the City, and maintains all of them, including those owned by the City in the Village.

In the event that urgent safety issues arise or exist, the City will take immediate action to mitigate those issues. The most common example of such a situation is when private trees fall into the public right-ofway, typically during storm events. Anything that residents feel to be an emergency should be reported to 9-1-1.

For non-emergency concerns regarding City-owned or private trees, residents have several options at their disposal. When reporting to the City, staff will evaluate the issue and forward to the appropriate department.
 All tree concerns can be reported to the Public Works Department via:

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o Phone at (626) 914-8246
o Email at [email protected]
o The citizen service request system at https://glendora.portal.iworq.net/portalhome/glendora  Where concerns exist regarding privates trees with respect to the sections of the GMC outlined above, they can also be reported to the Police Department’s Community Preservation Division via:
o Phone at (626) 852-4825
o Email via the City’s website at https://www.cityofglendora.org/departments/police/contactgpd  Where concerns exist specifically regarding trees and streetlights or powerlines, directly to SCE via:
o Phone at 1 (800) 655-4555
Finally, as part of the 2023-2025 Adopted Strategic Plan, two relevant actions are directly related to this issue.

Goal 4, Objective 1 is to update the City’s Urban Forestry Manual, including:
 Issuing a request for proposals for a consultant to assist the City;  Reviewing the frequency of grid trimming against best practices and available funding;  Reviewing fees associated with development;
 Presenting preliminary findings of a draft plan to City Council; and  Incorporating the final document, where necessary, into the various development and capital improvement plan (CIP) processes
Goal 5, Objective 7, Task 2 is then to:
 Develop an Urban Forest Master Plan providing comprehensive guidance for long-term and dayto-day management, including a review and recommended updates of relevant sections of the Glendora Municipal Code.

Staff are currently reviewing available plans and requests for proposals from similar agencies, and expects to issue its own request for proposals to bring a consultant on board to guide this process by the beginning of FY24/25.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

ENVIRONMENTAL DETERMINATION
N/A
Prepared By Michael Sledd, Assistant Public Works Director Concurs With Not Applicable
Reviewed By William Wittkopf, Public Works Director
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Glendora Municipal Code Section 9.28.040
B. Glendora Municipal Code Section 9.36.010
C. Glendora Municipal Code Title 16
D. Glendora Urban Forestry Manual
E. Presentation
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TABLE OF CONTENTS
Introduction _______________________________________________________________________________________ 2 Purpose _____________________________________________________________________________________________ 3 Objectives __________________________________________________________________________________________ 3 Definition of Terms _____________________________________________________________________________ 3-6 Standard of Care __________________________________________________________________________________ 6 Tree Care Management ________________________________________________________________________ 6-7 Tree Care Procedures _________________________________________________________________________ 8-17 Arboretum & Botanic Garden _______________________________________________________________ 17-18 Utility, Curb, Gutter, and Sidewalk Repairs ________________________________________________ 19-20 New Development and Construction ______________________________________________________ 21-25 Tools and Staffing ___________________________________________________________________________ 26-27 Jurisdiction/Governing Authority __________________________________________________________ 27-29 Tree Donation Program _____________________________________________________________________30-31 Glendora’s Protected Trees _____________________________________________________________________ 32 List of Approved and Undesirable Trees ___________________________________________________ 33-35 FAQ’s __________________________________________________________________________________________ 36-38 Addendum ________________________________________________________________________________________39 Tree Service Request Form _____________________________________________________________________40 Tree Preservation Ordinance _______________________________________________________________41-55 Mayor Mendell L. Thompson Community Services Commission Mayor Pro Tem Judy M. Nelson Chair Jim Riley
Council Member Michael Allawos Vice Chair Jackie Doornik Council Member Gary Boyer Commissioner Daniel Bueler
Council Member Karen Davis Commissioner Howard Hawkins
City Manager Chris Jeffers Commissioner Natalia Ellenson Community Services Director La Shawn Butler
REVISED MARCH 2018
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INTRODUCTION
The City of Glendora's trees, both public and private, are one of the resources that make the City so special. The insignia on our park’s signs is represented with a stately Oak tree, specifically a Coastal live oak tree. Our Urban Forest is one of the most important assets the city has as studies have shown that, as there are more trees per square mile in an urban setting, the real estate value increases exponentially. Glendora maintains approximately 20,000 trees growing in parkways and on City-owned property. The City is committed to the preservation of trees located both on City property and on private property if it concerns possible development, depending on the species. Native California trees have been here for thousands of years and have the benefit of being more resistant to pests, bacteria, and diseases.

Our Urban Forest provides
numerous environmental
benefits. In the urban
environment, trees serve many
purposes ranging from aesthetic
considerations to climatic
influences. In natural
environments, they perform even
more functions including those of
reducing soil erosion and
providing habitats for wildlife.

Glendora’s trees add value to
property, help conserve heating
and cooling costs, buffer against
noise and air pollution, and contribute to an enhanced quality of life for all Glendora residents. At the same time that trees are benefitting our lives, trees struggle for survival every day. Trees have to endure air pollution, vandalism, compacted soils from foot and vehicle traffic, limited spaces to grow in, and Summer like temperatures that can last throughout the entire year. In order to aid the trees in overcoming such a harsh environment and continue their lives, the care of our Urban Forest must become both a public and private partnership.

Tree care responsibilities for residents of the City of Glendora include protecting and providing enough water to promote the health and viability of any City tree located within the public easement of their property. It is also the responsibility of the resident to notify the Community Services Department of any suspected tree hazards, maintenance needs, or unwarranted pruning and or removal of City owned trees. Residents may call the Parks Division at (626) 852-4869 or visit our website at http://www.ci.glendora.ca.us/parks to report any issues.

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PURPOSE
The purpose of this manual is to define and illustrate the policies and procedures that shall be utilized by City staff in the management and care of all trees located on City owned property and within the City's parkway areas, and in some cases regarding California native species and new developments/private property. This manual provides guidelines and specifications for the pruning, planting, removal and general care for these trees. It is our desire that this guide will also provide the community with maintenance tips to improve or maintain the health of their private trees and to gain an understanding and appreciation for what all trees provide.

These guidelines and specifications are based upon standards set by the International Society of Arboriculture (ISA), the National Arborist Association (NAA) and the American National Standards Institute (ANSI), which are currently considered the highest nationally accepted standards for tree care. These standards shall act as the source reference by City staff for the implementation of the regulations delineated in Title 16 and Title 20, Section

20.08 .130 (6) of the Glendora Municipal Code, and Title 21, Section 21.03.020 (C) (7) (b) of the Glendora Zoning Code.

Healthy trees in the landscape provide numerous benefits to humanity. They provide a sense of peace, a beautiful view, a harmonizing effect with nature, and a quiet escape from the hectic world we live in. Additionally, studies have shown that recovering patients have actually healed more quickly when being able to observe trees when hospitalized (Franklin, Scientific American, March 2012). You will continue to find other benefits of trees as you read this manual, so it is vital to keep our trees healthy in order to keep ourselves healthy.

OBJECTIVES
The objectives of this manual are to
communicate to City staff, City officials and
Glendora residents the importance of our
urban forest, the type of maintenance the
urban forest requires to keep it healthy, and
the policies, which the City shall enforce in
order to maintain our urban forest in
optimum condition.

DEFINITION OF TERMS
The following terms are commonly
used throughout this text. The meaning of
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these terms as used in this document is listed below.

ANSI Standards - detailed tree maintenance standards developed and published by the American National Standards Institute. These standards address issues regarding proper tree maintenance practices as well as safe work practices for persons working in trees.

Arbor Day - an annual holiday first proposed by J. Sterling Morton of Nebraska City, Nebraska, in 1872, that was officially proclaimed by the Governor of Nebraska in 1874 as a legal holiday in Nebraska. The idea spread to other states in the US and beyond. A national holiday is often celebrated on the last Friday in April. However, many state Arbor Days are held at times that coincide with the best tree-planting weather for each particular locale. Glendora has celebrated its Arbor Day both in the spring and in the fall.

Certified Arborist - a tree care professional meeting International Society of Arboriculture (ISA) standards of tree care and certified as such.

Certified Tree Worker - a tree care professional who works trimming and removing trees meeting International Society of Arboriculture (ISA) standards of trimming and removal, and certified as such.

City Easements and Right-of-Way - The City retains an established right-of-way or easement on each public street. These easements are City-controlled areas for the purpose of public improvements, including streets, sidewalks, curb and gutters, driveway approaches, streetlights, street signs, and street trees.

Easements vary among the streets and alleys of the community. Generally, the width of these parkways or landscape easements is around ten (10') feet from the face of the curb, but this dimension may range from anywhere between one (1') foot and thirty (30') feet. The City's Public Works Department shall have maps and/or legal descriptions that show official record of the City easements.

Any tree located within this public easement is recognized as a City-owned tree, and is subject to the policies described herein and in the Municipal Code and Preservation Ordinance (see addendum) which govern all City trees and public property.

City Forester - an office created by the Glendora City Council to which is delegated oversight of the care and maintenance of City trees, and the administration of the program. The City Forester office is held by the Director of the Community Services Department.

City Trees - trees under the care of the City Forester, including trees growing on City-owned property as well as those trees growing in street parkways and right-of-way easements.

Community Services Commission - a Council-appointed body of citizen volunteers which meet monthly to discuss and review issues pertaining to City parks, recreation activities, senior services and transportation, City trees, and the municipal golf course. The Community Services Commission makes recommendations for the City Council to consider regarding issues pertaining to the Community Services Department.

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Consulting Arborist - a designation implemented by ASCA, the American Society of Consulting Arborists, which certifies tree professionals above and beyond the certification of Certified Arborist and Certified Tree Worker, as implemented by the International Society of Arboriculture.

Drip line - the ground area at the outside edge of the tree's branches or canopy.

Girdling – a tree means cutting away the bark and inner cambium which sometimes can happen naturally because of roots “strangling” parts of the tree. This often occurs when gardeners use weed whackers near the base of the tree.

Habitat - a physical place in the natural world in which plant and animal species live together where each can reproduce, feed, grow, and exist together according to the laws of nature.

ISA (International Society of Arboriculture) - an international organization established in 1921 dedicated to the proper care and maintenance of trees. ISA has been instrumental in disseminating information on the proper trimming of trees, the dangers associated with the improper care of trees, as well as the implementation of certification programs which help quantify and standardize the knowledge and expertise of tree workers and professionals.

ISA is responsible for implementing the Certified Arborist and Certified Tree Worker professional certifications.

NAA Standards - detailed tree maintenance standards developed and published by the National Arborist Association which cover topics regarding pruning standards, bracing and cabling standards, fertilization standards, pesticide spray treatment of trees, as well the installation of systems which protect trees from lightning.

Parkway, or Right-of-Way - that portion of a public street, alley, or avenue, located within the City, which usually lies between the curb lines or edge of pavement and also the line which would be the outside line of any sidewalk.

Street Tree/Parkway Tree - a tree located in the City right-of-way or City easement.

Tree City USA - an award and designation established by the National Arbor Day Foundation. City's that meet a stringent set of criteria and apply for this title may be designated as a “Tree City USA”. The National Arbor Day Foundation coordinates with urban forestry programs in each State to review and award this prestigious title to cities that qualify. Glendora has received this award for the last 20 years.

Tree Inventory - a computerized software program that contains data regarding parkway trees which includes the type of tree, size of tree, address and location of trees, nature of the surrounding ground cover and hardscape and condition thereof, and health of the tree.

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trees growing with City right-of-way easements, and street parkways, and those trees growing on City-owned properties. This urban forest consists of more than 18,000 trees in Glendora.

STANDARD OF CARE
The planting, maintenance, pruning, removal and general care of the trees in Glendora’s Urban Forest will consider the standards of the ANSI A300 Pruning Standards and the standards of the National Arborist Association.

A. ANSI A300 Pruning Standards
The ANSI A300 Pruning Standards refers to the most current printing of this document. The text is divided into several sections, including Definition of Terms, Tree Pruning, and Safety. A copy of the document can be found by visiting their website at webstore.ansi.org Along with the ANSI-A300 Standards, a companion document known as the ANSI-Z133.1 that addresses detailed safety practices will be considered by all tree workers and companies working for the City.

B. NAA Pruning Standards
The National Arborist Association Standards shall also be followed by tree workers and companies working for the City. In addition to categorizing four types of pruning, i.e., fine, medium, course and drop crotch pruning, these standards also offer detailed recommendations regarding cabling, bracing and guying, fertilization, pesticide applications and spray calibration.

C. Utility Trimming
Utility companies working within the Glendora city limits shall utilize the ANSI-A300 Pruning Standards regarding utility trimming techniques, as discussed in Section 5.7 of that document.

TREE CARE MANAGEMENT
Management of the soil: Proper management of the soil around the base of a tree has a direct impact upon the health of the tree. Tree health can be greatly enhanced by proper irrigation practices. The use of mulch in or on the soil surface aids in reducing compaction of the soil due to vehicles, foot traffic, or routine maintenance practices.

Hazards associated with trees: A tree that is not healthy can pose a hazard in the landscape.

Trees with damaged root systems become susceptible to disease organisms that cause root rot and overall decline. Without a strong root system, the tree can lose stability and collapse. Poor pruning practices can damage a tree’s branching pattern over time, and promote the growth of weakly attached branches that can break during summer heat and high winds. Any tree with potential hazards should be closely monitored and inspected regularly by a trained arborist.

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Proper watering practices for trees: Mature trees can have a vast root system which extends as much as three times the width of the drip line around the base of the tree. The roots are generally not deep, in most trees, 90% of the tree’s root system can be found in the top three feet of soil. The absorbing roots are located in the area beyond the drip line.

For this reason, it is not recommended to water trees around the base of a tree near the trunk. Excess moisture in this area can lead to crown rot, root rot and other detrimental conditions for the tree. Trees are best watered deeply but infrequently.

Watering should be done once or twice a week during the summer with a deep watering practice i.e. dripping or slow trickling of the water for long periods of time is best. Avoiding water runoff and slowly tapering the water back as the tree matures and the seasons become cooler are best, then increasing as the weather becomes warm again. The City’s tree contactor will water the tree once a week for 90 days after planting it. After the 90 days, the resident must take over the watering of the tree.

Selecting and planting trees: Because urban trees are dependent upon the growing space allotted to them, it is critical to choose the right tree for the right place. Trees that are expected to grow in small tree wells cut out of concrete sidewalks need to be chosen for the ability to grow in such areas without breaking and cracking the sidewalk in the future.

Trees which are intended to grow underneath power lines should be chosen so that their mature height should not exceed the height of the lowest wires. Trees that require a dry root zone should not be planted in lawn areas that are frequently irrigated. A good rule of thumb is to perform research on a variety of tree species before choosing one to plant.

Energy efficiency: Healthy trees can help the community save energy costs. Trees that lose their leaves each winter can be planted on the western and southern side of a building, thus providing much needed shade and cooling in the summer. These same trees will then allow sunlight to come through the bare canopy in the winter to provide added warmth to the building. Evergreen species provide excellent privacy screens and wind screens as well.

A habitat for nature: Trees provide homes and a source of food for many types of wildlife. They provide nesting sites for birds and squirrels, food in the form of leaves, seeds, nuts and fruit, and shelter from wind, rain and sun. The planting of carefully chosen native species of trees can help maintain and stabilize populations of some endangered species. A good note to remember is: if a wild animal is living in a tree, chances are it isn’t trying to take up residence in your home.

Benefits of composting: The fallen leaves of a tree
contribute a valuable component to the landscape and
when maintained properly, can add to the health of the
tree. Leaf litter provides a mulch base which holds
water in the soil and reduces the need for excess
watering. Leaves also insulate the soil and prevent the germination and spread of weeds, which in turn,
reduces the need for herbicide use. The organic
material provided by the decaying leaves over time
provides a habitat for earthworms and beneficial soil bacteria.

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TREE CARE PROCEDURES
RUNING
Glendora focuses on five main objectives for pruning trees in the Urban Forest. These objectives are:

1. Reduce the risk of root, branch, or trunk failure (breakage): Breakage risk can be reduced by establishing a structural pruning program that begins at planting and carries through the first 25 years. This program should be designed to create structurally sound architecture that will sustain the tree for a long period. Medium-aged and mature trees can be cleaned, thinned, reduced, raised, or restored to manage risk. Some structural pruning can be conducted on these older trees as well. The choice among these pruning types depends on the tree and the situation.

2. Provide clearance: Growth can be directed away from an object such as a building, security light, or power line by
reducing or removing limbs on that side of
the tree. Adequate clearance is also required
over the street for tall trucks, and over the
sidewalk for pedestrians. Regular pruning is
required to maintain this clearance. Canopy
reduction helps maintain a tree smaller than
it would be without pruning. The crown can
be raised to provide clearance by hortening
low branches so those toward the middle and
top of the tree are encouraged to grow. Utility
pruning keeps limbs clear of overhead wires
and other utility structures. Utility pruning is
performed by contractors hired by the utility company, and is not performed by City crews or City contractors.

3. Reduce shade and wind resistance: Thinning and canopy reduction can allow more sunlight to reach understory plantings as well as open the canopy so that wind can pass through the tree rather than being blocked by it.

4. Proper tree for the proper place: Trees provide shade and privacy. The proper choice of tree can provide the desired results if you choose the right tree for the right place. Trees which are expected to grow in small planting areas must be chosen with their mature height and width in mind, along with careful consideration to the amount of rooting area the planting site provides.

5. Five-Year grid pruning schedule: In general, the City of Glendora has chosen P
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a systematic grid trimming method of pruning most of its city trees on a five (5) year cycle. The city has also placed its palm trees on a three (3) pruning cycle.

The city considers that at the time of pruning, the contracted crew does an inspection of the tree’s overall health. This enables the city to monitor the health of the entire urban forest. This is necessary for the safety and welfare of the citizens as well as for the urban forest. In these strained economic times, the five (5) year schedule is quite respectable.

All trees growing in City parkway areas and on City property shall be pruned, either by City crews or by contract workers, according to the standards listed in this manual. The pruning cycles of trees shall be scheduled based upon the following criteria:

1. Trees with broken, diseased, damaged or hanging branches, or with branching that is blocking signs, streetlights, or intersection lights, shall be scheduled as first priority in order to insure the health and safety of the public and adjacent property.

2. Trees requiring raising of low limbs for traffic and pedestrian clearance shall be trimmed as needed.

3. The trimming of Glendora's Ficus trees on the City's main thoroughfares shall be scheduled annually under contract.

4. Palm Trees shall be scheduled for trimming every three years.

5. Trees whose growth is considered “moderate” shall be scheduled for trimming every five years.

6. Trees whose growth is considered “slow” shall be considered for trimming every six years.

7. The trimming and shaping of newly planted trees shall be scheduled as needed for the first four years after planting.

8. The trimming of Glendora's Big Tree shall be scheduled every two years.

IRE ZONE PROTECTION
The Pride of our Foothills is always at risk of fire and erosion damage. The City has learned through experience that landscaping plays a major role in home protection. Therefore, the following information is designed for those who live in the area north of Sierra Madre and in the area that the various Fire related agencies and City of Glendora refer to the “High Fire Severity Zone”.

Through Cal Fire, US Forest Service, and LA County Fire, we discovered that many of the areas that were struck the hardest by the fires could have been reduced with proactive landscaping plans. Four key components can be used to protect your home and F
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property from severe fire damage. The four key components are Proactive Landscaping, Plant Selection, Erosion Control, and creation of a Defensible Space.

Proactive Landscaping - Immediately surrounding your home, you should have a perimeter of at least 30 feet that is lean, clean, and green. In other words, plants that do not catch fire readily such as grass, groundcover, or succulents. In the next 70 feet of area outside of the 30 foot area, you should have a perimeter of a reduced fuel zone. This is to protect your home while providing a safe area for firefighters.

Plant Selection - This is crucial in that you must plant to mitigate fire hazard but plants must be large enough to have a strong root structure. Most of the Fire
Severity Zone is in hilly terrain and therefore erosion can be a huge problem in rainy weather. Utilizing
native plants and brush would be best as these plants
are best suited for this area. Ideally, if the plants can be kept at a height of 18 inches or lower, that would be
best.

Tree Selection - Trees are particularly valuable on
steep hillsides. The roots of many trees go much
deeper than those of most ground cover plants. Trees
that re-sprout after burning are generally the best
choice for wild land areas, so you do not have to replant and the roots continue to grow.

Selections for new tree plantings may include California natives like Coast Live Oak, Valley Oak, Toyon, Alder, Black Walnut, and California Laurel.

Erosion - Trees and large shrubs are the plants with the strongest root structure in case of soil erosion. However, it is wise to remember that these plants root system can be up to one and half times larger than that of their branch structure. Keeping this in mind, trees and shrubs should have space between them so fire cannot spread readily from one plant to another. Fifteen to twenty feet between trees and large shrubs should be adequate in a fire scenario, ensuring that they are outside of the 30 foot perimeter directly next to your home.

Defensible Space - Defensible space is the
design and maintenance of landscape that will
reduce the chances of structure loss during a
fire. For more information regarding planting in
high fire areas please visit www.fire.ca.gov/
Therefore, all brush should be cleared within 30
feet of your home. An additional 70 feet of
reduced fuel utilizing succulents or low lying
shrubbery outside the 30 feet is required by
California law (Public Resources Code 4291)
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which will give a structure a total defensible space of 100 feet. The goal is to protect your home while providing a safe area for firefighters too. These 100 feet of defensible space is a minimum guideline, providing more defensible space when possible would be best.

The term “structure” includes buildings not inhabit such as garage, storage shed, or your neighbor’s home however, a “defensible space” still pertains when it comes to fire suppression.

Native Trees species especially in Southern California are best utilized on slope areas and around your house. These trees have acclimated to this area over thousands of years and are not as susceptible to fire as imported trees are. Trees like Oaks, Sycamores, and Walnuts are equipped with thick, spongy, fibrous bark that defends well against flames. Often, after a fire has come and gone, you will see these trees sprout back from a fire and go on to live long and healthy lives. Remember to space trees apart at least 15-20 feet away from each other at their nearest points. An adult Oak tree can have a spread of 50 feet or more, and what you plant today could have an adverse effect on your property in the future.

There are many Pine trees and Palm trees that are native to Southern California.

Taking what information we learned from the Fires, Pine trees, Palm trees, Eucalyptus trees (sometimes considered a native because they have been here so long), Cypress, and most conifers are laden with oils, sap, resins and other combustible material. Those of you who reside in the Fire Severity Zone should refrain from planting these types of trees as they would not do well in fire conditions. City Palm trees north of Sierra Madre are being considered for removal if they are within 100 feet of a structure. Palm trees such as Mexican fan palms and California fan palms tend to have old dried husks and palm frond remnants unless the trees are skinned on a regular basis.

Permits needed - If you live in the High Fire Severity Zone, you must obtain a landscape permit if landscaping more than 1000 square feet of land. This is not an option. Obtaining a permit is easy; submit your landscape plans to the City Planning Department showing defensible space, plant and tree selection, irrigation, erosion control, and how you are going to address drainage issues.

IABLE PLANTING SITES
It shall be the Community Services Department's objective to plant in all viable vacant sites located on City property or within City right-of-ways, to honor all resident requests for new street trees in viable locations, and to replace any City tree, which has been removed with the provision that the remaining vacant site is viable for planting. They may contact the Community Services Department at the following:

City of Glendora Community Services Department
116 E. Foothill Blvd., Glendora, CA 91741
(626) 914-8228
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Viability shall be based upon the following criteria:

Spacing - There is adequate spacing present overhead, underground, and to allow for the healthy, unimpeded growth of the tree to its mature size. Specific examples of spacing conditions that may make a site unsuitable for planting include inappropriate canopy room between existing trees, too close a proximity of a planting site to existing water, gas, or sewer lines, light standards, or potential conflict with overhead power lines, conflict with safety signs, or the inadequate width of the location’s parkway size for the tree’s girth at maturity.

Traffic Clearance - There shall be adequate line-of-sight visibility between normal vehicular or pedestrian traffic and necessary signage, street lights, or views.

Maintenance Resources - There shall be an adequate and consistent source of water available for the tree.

Funding - The Funding for tree planting request is dependent on current fiscal budgeting.

LANTING AND REPLACEMENT
The planting and replacement of parkway trees falls under the authority of the City Forester, and is established in Sections 16 .12 .160 and 16 .12 .190 of the Glendora Municipal Code. Most nursery tree stock in California is sold in a containerized form.

The following guidelines are specific for containerized stock. The selection of tree species shall be made from the list of approved trees on file in the Community Services Department.

The selection is based upon the available growing space, both for root growth and canopy growth. The trees are listed according to the appropriate size of the parkway or tree well in which they are to be planted. The height of overhead wires shall also be considered when selecting replacement tree species. The City Forester shall approve all planting and replacement selections
Trees shall be single stemmed trees and at a minimum of 1” in caliper (or larger) measured at six (6) inches above ground level. Minimum container size shall be a 24” box container. The root ball of each tree must hold intact during planting and be sized to contain adequate roots for good tree growth. Trees must not exhibit signs of being root bound from growing in the container too long. All trees shall be certified insect and disease free, and have a symmetrical, well-balanced crown.

All trees shall be planted immediately after the root ball has been removed from the container. Containers shall not be cut or otherwise damaged prior to delivery of the trees to the planting area. Circling or girdling roots are prohibited and will be cause for rejection of the tree. Nursery stakes, ties, and ribbons shall be removed unless such removal would cause major root disturbance. Trees shall not be planted in dry soil or in muddy soil.

Backfill shall consist of native, un-amended soil.

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The planting hole is one of the most important
factors in establishing a healthy tree. An old tree
planting saying goes “It is better to plant a $1 dollar tree in a $100 hole in the ground, then to plant a
$100 tree in a $1 hole in the ground”. Tree City USA
Bulletin #19 is included in the Addendum of this
manual and illustrates the specifications for the
proper planting of trees, and why it is so important
to take time and care when it comes to preparing the
planting site. The diameter of the planting hole shall
be dug at least two (2) times wider than that of the
root ball. The depth of the hole shall be dug slightly
shallower than the depth of the root ball to allow for
the top two inches of the root crown to remain above
grade (the level of the ground). By doing so, the tree
has less chance of developing crown rot, the planted
tree will also settle about 1-2 inches after planting
and watering (takes about a week), and will direct the water more to the root system than right against the trunk.

Before placing the root ball into the planting hole, tamp down the base of the hole to allow the tree to stand straight and to avoid the potential of the tree settling below finish grade. Scarify or scrape the sides of the planting hole (and the root ball if you see many roots) to break down any glazing or compaction which may have occurred as a result of digging.

Position the tree in the hole so that it stands upright and the top of the root crown is slightly exposed above grade. Then, start backfilling the hole and tamping the dirt down as you go (flipping the shovel over and using the handle works well for this operation), this will help in avoiding air pockets but do not do this with a heavy hand so as to cause root damage, continue this until you have matched the grade level. With the left over material, form a basin around the tree, approximately six inches high and to at least the drip line of the tree, if the tree is small and has no drip line, about a three foot wide circle would be a good starting point. Remove the nursery stakes, ties, and ribbon away from the trunk of the tree. The top of the initial root ball should be exposed or have no more than a one inch layer of soil on top when done. After planting is complete, the tree should be given an initial deep watering- this is achieved through slowly watering the tree for a long time so the water can penetrate deep into the soil. Watering your city tree with lawn irrigation is not recommended, as this will encourage surface roots.

Staking the tree should be done last, use two stakes on opposite sides of the tree being careful not to penetrate the root ball; this could set the tree back health wise or even kill it! In about three years’ time, the stakes should be rotten, the tree ties should be ready to be taken off, and the tree should be strong enough to stand on its own. Tie the tree loosely, the tree needs to move to gain strength in the trunk, wood is like a muscle, the more it flexes the stronger it becomes. Note: Once a tree is planted upon the easement, it Item #7. Page 34
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becomes the responsibility of the resident to maintain the irrigation of the tree. There is no warranty from the city regarding the planting of the tree. If your tree dies outside of three months, there will be another fee charged for the planting of a secondary tree.

EMOVAL CRITERIA
It is the City’s policy to protect and preserve
healthy trees that provide valuable benefits
to our environment and to the quality of life
in Glendora. The Community Services Department
shall oversee all parkway tree removals. If a
Glendora property owner wishes to remove the
parkway tree, he/she must (1) contact the
Community Services Department office and submit a
Tree Services Request Form and pay for an
inspection fee. A copy of this form is included in the
Addendum for reference. (2) Applicant must be the
owner of said property where tree is to be removed.
(3) A Parks Staff member will evaluate the tree
independently, only after form is complete and the
inspection fee is paid. The tree will be removed only
if the tree is deemed unhealthy and at a risk to the
health and welfare of the public in general, the
resident will then receive full payment back of the
inspection fee. This will only hold true if it is deemed the resident had nothing to do with the decline of the
tree.

The inspection is conducted by a Certified Arborist, this individual is trained in the art and science of planting, caring for, and identifying problems in the field of trees. The employee will note the tree species, size, health, and the reasons given by the applicant for removal.

Park Staff will evaluate the tree independently, noting tree species and size, tree health, and the reasons given by the applicant for removal. Criteria which justify the removal are discussed later in this section, and each of these items is taken into consideration regarding the tree. An arborist fills out the back side of the form, and photographs are taken to document the existing conditions of the tree and surrounding area. An inspection report is prepared, consisting of the photographs, and the evaluation of the tree. The City Forester reviews the information and makes the final determination to remove the tree, or to not remove the tree. A letter is then mailed to the applicant stating the decision of the City Forester. In many cases the removal and the replanting is at the cost of the property owner. The entire process usually takes about one month.

The City Forester shall have the authority to approve the removal of a parkway tree based upon the following conditions:

Hazardous Trees - Trees that are declared a high hazard by virtue of being determined at R
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high risk of failure (frequent limb breakage or tree in danger of falling) and with a high potential of hitting a target. A tree with a majority of decayed, dead or damaged foliage, branches, trunk or roots may be determined to be a hazard.

Dead and Dying Trees - All trees have a lifespan. The urban environment is a harsh environment and demands much on a tree. Trees prefer to grow in a forest, surrounded by other trees. The urban forest is an environment where each tree is a “stand alone” tree.

The tree must withstand the rigors of nature on its own and the lifespan is reduced significantly. Urban trees will encounter a period in their lifespan that Arborists term “declining” as in declining health. A certified Arborist can best decide at which stage a street tree is in decline. Street and park trees that are dead or have been determined by the City Forester to be in a state of severe decline, although perhaps not an immediate hazard, may be removed.

Diseased/Insect Infested Trees - Trees that acquire an infectious disease or are infested with an insect that is declared to be a serious pest threat to other nearby trees shall be removed, if removal is determined to be the best pest control solution.

Emergency Removals - Healthy trees shall be removed if an emergency condition exists, and tree removal is determined to be the only option available. An example would be to gain access to an emergency situation created by an earthquake or to allow repair of a broken water main or sewer line located directly underneath the tree’s trunk, or to remove a tree too badly damaged by a storm, or struck by a vehicle and the tree cannot be feasibly restored to a safe condition.

Hazardous Condition Removal - If it is determined that a tree is causing a serious visibility hazard (i.e. a corner tree that blocks the visibility of a stop sign) it should be removed.

Removal shall be considered only if pruning to correct the hazard would seriously disfigure the tree.

Other Removals - Other examples where a condition shall warrant removal are:

Hardscape damage - When hardscape repairs cannot be complete without severe root pruning, (which would jeopardize the health and stability of the tree), the tree shall be removed. If any tree repeatedly damages surrounding hardscape with damages equaling the cost to remove and replace the tree within two years after repairs, and root pruning and/or other remedial repair methods cannot feasibly be utilized without severely jeopardizing the health and stability of the tree. All such removal decisions shall be made by the City Forester.

Building damage - When a tree is causing structural damage to a building, and the condition cannot be corrected without removing the tree.

Cost of maintenance - Sometimes the cost of maintaining certain species of trees cannot be justified in respect to the environmental benefits such trees afford. In many circumstances, such trees cost more to maintain than the benefit they give back to the community. The authority to remove such trees lies with the City Forester.

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Undesirable Species - If a tree is contained on the list of undesirable trees on file in the Community Services Department, the tree will be evaluated for additional reasons for removal. Many species considered to be undesirable are extremely vigorous and fast growing trees, which are ultimately too costly for the City to maintain properly. The “undesirable” aspect of a tree will be taken into consideration with one of the above listed criteria.

The following are reasons that are NOT valid for removal:
 Excessive leaves, fruit, flowers, petals, bees, birds and other animals or insects creating a nuisance to resident.
 Roots in the sewer line, resident must maintain their lateral.  Hardscape damage if a feasible, economic solution exists to save the tree.

ICUS TREES IN GLENDORA’S VILLAGE
The Ficus trees in Glendora's Shopping Village have become a trademark of the City. These trees require special care and attention to ensure their health, beauty, and safety.

There are sixty-six trees in the Village. The care of these trees shall consist of the following:

1. The trees will be trimmed in a formal pattern each year, preferably in October.

The pattern is currently a “cone” or Christmas tree shape. The trimming shall take place at a time to allow a sufficient time span to hang lights in the trees prior to the Christmas shopping season. The hanging of the Christmas lights traditionally occurs in October, before Thanksgiving and before the “Holiday Stroll” event.

2. A number of trees in the Village bear fruit. A combination of certain weather patterns
and environmental factors appear to trigger fruit production, and these patterns often cannot be easily predicted. When trees in the Village bear fruit, the sidewalk becomes slippery with the tiny figs. Often, the fruit can get tracked into the F
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businesses and can cause an unsightly mess. As funding becomes available, the City will trim the Ficus trees every six months to stem the fruit drop as applying a topical growth regulator has become cost prohibitive and not very effective.

3. During the summer months, the
Ficus trees in the Village are
frequently attacked by the
Cuban Laurel Thrip. The biting of
these tiny insects can be a
considerable nuisance. On these
occasions, the City will arrange
to have trees either treated with
a pesticide to stem the attack of
the Thrips.

4. Every effort shall be made by City staff and contractors to accommodate the merchants.

ARBORETUM & BOTANIC GARDEN
The Arboretum and Botanical Garden
was completed in June 2017. The concept of
the park was to get visitors excited about
exploring a wide variety of trees in one
location. The walking path along with a
variety of flagstone paths provides access
for a closer look at each tree species. Each
tree has a name tag identifying the common
and botanical name. Researching the tree
using the scientific name is the best way to
obtain information to ensure the right tree
is planted in the right place. A total of 98
trees were planted for this project for a total
of 64 different species, with about half of
those trees being deciduous, we can expect
significant fall color and bare branches in
the winter. Besides their seasonal
behavior, one can expect to observe trees’
size, growth habit and other characteristics.

Staff maintains the planters free of
weeds on a biweekly basis and ensures that
the irrigation is working properly, which is
key to ensure good health of the plants and
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the grounds. Sufficient mulch will ensure that the weeds are suppressed and that compaction is minimized for both plants and trees. Younger trees may or may not have ideal structure, so staff ensures that early in the trees’ life trimming is done to correct its form to minimize large diameter cuts when the tree is mature. The garden will grow greener with each passing year and each tree will provide countless benefits to the community.

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UTILITY, CURB, GUTTER, AND SIDEWALK REPAIRS

ROOT PRUNING POLICIES
Contractors hired by the Public Works Department to repair curbs, gutters sidewalks, pavement and utilities shall coordinate all work with the City Forester. All sidewalks and curbs scheduled for replacement where City-maintained trees are located shall first be inspected by the City Forester prior to the commencement of any work. The contractor shall notify the City Forester when the removal of such pavement is scheduled and the City Forester shall be on site when the work is performed. All pavements shall be removed to expose the root system of trees causing the damage. No roots shall be removed by the contractor without the approval of the City Forester. All roots shall be pruned according to the direction of the City Forester. Any tree which is so severely damaged in root pruning operations that, in the opinion of the City Forester, must be removed shall have a cost value placed upon it using the valuation procedures outlined by the International Society of Arboriculture. This cost value may be charged against the contract as liquidated damages.

When City Public Works crews repair curbs, gutters, sidewalks, pavement and utilities, the policy described above shall also be in full effect. Public Works crew will remove pavement to expose the tree's roots in place. Community Services staff will inspect roots and perform tree work as necessary. No roots shall be removed by City workers without the approval of the City Forester. All roots shall be pruned according to the direction of the City Forester.

In case(s) where the flare of the tree trunk interferes with the work, crews will need to go around the trunk as the flare will not be trimmed or shaved. Removing any portion of the tree trunk flare will greatly compromise the health and stability. Buttress Roots provide the most support and stability. These vital roots play a huge role in providing a sound structure and will not be trimmed or removed. In cases of hardscape installation we will consider the possibility of the following options:

A. Reroute sidewalk to go around the tree trunk flare or buttress roots, installing a curve to sidewalk.

B. Bridging Sidewalk to provide a gap between the sidewalk and offending root. Slope must comply with ADA standards.

C. Taper sidewalk to decrease width of sidewalk without compromising ADA standards.

In cases where options above are not possible, Community Services Staff will perform the following:

1. Selective Root Pruning is the removal of specific offending roots, which are directly interfering with the work area. When pruning out selective roots, great care shall be given to retain as much root surface as possible, including sufficient buttress root dispersal around the radius of the tree. No more than one-third (1/3) of a tree's root system shall be removed. Roots shall be cut back at least four (4”) inches away from Item #7. Page 40
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new hardscape to compensate for new growth and for possible hardscape forms.

Pruning cuts shall be made clean and smooth with no crushing, tearing or ripping with mechanical means (backhoe, loader, or jackhammer).

2. Root Shaving is the removal of a small portion of a nonessential buttress root or general root with a diameter of four (4”) inches or greater. Roots will be shaved down to allow for at least two (2”) inches of clearance between the root and the new hardscape. No more than one third (1/3) of a root's diameter shall be shaved off. Shaving cuts shall be made clean and smooth with no crushing or tearing of the remaining root material.

3. Excavating because the root system of a tree is one of its most important physiological components, the removal of any part of a tree's root system should be avoided. In instances where there exists a need to install subsurface structures or utilities, such as irrigation lines or block wall footings, every effort shall be made to avoid encroachment within the dripline of the tree. If it becomes necessary to excavate within a tree's dripline area, every effort shall be made to tunnel under or through the tree's root system with a minimal amount of pruning, rather than to trench across the tree’s roots. The removal of any root over two inches (2”) in diameter must be first be approved by the City Forester.

In cases where options above are not possible, tree removal will need to be considered.

The magnificent buttress roots of the Ficus macrophylla or Moreton Bay Fig tree located at the corner of Santa Fe Avenue and Colorado Avenue. Aptly named Big Tree Park. This Moreton Bay Fig may be the second largest in California next in largest to the one located in Santa Barbara near the mission.

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NEW DEVELOPMENT/CONSTRUCTION MANAGEMENT
The City of Glendora desires to maintain and further develop the local urban forest on public and private property. Consequently, the City shall consider the impact on private property trees as part of any application for discretionary zoning approval (i.e.

Development Plan Review, CUP, etc.). In reviewing applications, the City Forester shall consider the impact on existing private trees and shall recommend project alternatives that encourage the preservation of mature trees. Trees that are removed from private property when done for the purpose of accommodating a project subject to discretionary zoning approval shall require replacement based on the following schedule.

Private Trees of any species removed with a DBH of 10 inches or more must be replaced according to the size scale listed below:

Existing DBH Replacement DBH or tree
10”-15” 24” boxed tree – 1:1 replacement
16”-36” 36” boxed tree – 1:1 replacement
37”-48” 48” boxed tree – 2:1 replacement
49”-or greater Tree replacement to be determined by the City Forester Native Oak Trees are of particular importance to the community with respect to preservation. Mature Oaks on private property have a positive effect on property values and enhance the beauty of neighborhoods. Consequently, any Oak removed from private property with a DBH of 8” or more shall require replacement according to the size scale below:

Existing DBH Replacement DBH or tree
8”-15” 36” boxed tree – 2:1 replacement
16”-36” 48” boxed tree – 3:1 replacement
37” or greater Tree replacement to be determined by the City Forester Multi-trunk trees, Oaks or other species, shall calculate the combined DBH of all trunk branches 4” DBH or greater. The replacement requirement shall be based on the tables above.

Tree replacement species shall require review and approval from the City Forester.

Preservation of existing trees is preferred over replacement. If the project applying for zoning approval does not replace trees on-site, an in-lieu fee per tree for future tree replacement shall be collected and deposited into a tree replacement fund. The in-lieu fee is based on City’s cost to replant and set by city resolution. Funds collected must be used within five years of receipt of funds or the project applicant will receive a refund.

The following policy shall establish construction specifications to preserve and protect existing or native trees located on a site that is planned for development.

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General Site Evaluation - As part of the environmental review for a location planned for the development, the Planning and Redevelopment Department shall consult the Community Services Department on the appropriate measures to take regarding trees existing on the project site. Community Services and Planning and Redevelopment staff are to identify which trees to remove and develop an appropriate mitigation plan. All costs associated with fulfilling a mitigation plan shall be borne by the applicant.

In addition, the applicant shall develop a plan to protect all trees that are to remain. Such plan shall be submitted to the Director and approved prior to any permits being issued by the Building Official. Department staff shall consider such items as, but not limited to, site access and traffic route considerations, excavation limitations, appropriate locations for the piling of soil and debris, and the storage of equipment and vehicles as each of these activities pertain to trees on the project site.

Protective Fencing - Temporary, protective
fending shall be installed around any existing
tree that is to be preserved on a project site.

This fencing must be made of a material that
has high visibility, such as fluorescent-colored,
and must be posted at regular intervals
around the tree. This fencing shall be placed at
a minimum distance of fifteen (15) feet from
the trunk of the tree or five (5) feet outside the
drip line of the tree, whichever distance is
greater. No activity shall take place within this
fenced-in area.

Grade Changes - A change of grade around a tree, even well outside of a tree’s root zone, can have serious impact on the tree due to reduced aeration or poor drainage.

Excavation Requirements - Whenever possible, services such as water lines and utilities shall be routed around the drip line of trees that are being preserved on a site . If department staff determines that excavation within the drip line of a preserved tree is unavoidable, then every effort shall be made to tunnel under or through the tree's root system with a minimal amount of pruning, rather than to trench across the tree's roots. All root pruning shall be in accordance with the Maintenance Guidelines established for such activity in this manual and the Tree Preservation Ordinance.

Construction Mulching - If department staff determines that traffic encroachment within the drip line of a preserved tree is unavoidable, then a six (6) to twelve (12) inch layer of temporary mulch shall be placed over the affected area to disperse the weight of traffic and equipment.

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over the mulched area. Construction mulching and plywood must be removed carefully, so as not to damage the tree, as soon as the required activity within the drip line of the tree has been completed.

Department staff shall recommend that development specifications include requirements for mitigating such impacts to trees that are to be preserved on a project site based upon the type of grade changes that are to be implemented, tree species, drainage patterns, soil conditions, and future irrigation and maintenance plans. Department staff shall employ the following mitigation measures whenever feasible:

Raised Grades - If a grade around an existing tree is to be raised with a backfill less than six (6) inches in depth, then department staff should consider vertical mulching as a mitigation measure. If a grade around an existing tree is to be raised more than six (6) inches, then department staff should consider specifying the construction of a tree well as a mitigation measure.

Lowered Grades - If a grade around an existing tree is to be lowered along the side of its root zone, then department staff should consider specifying the construction of a terraced dry wall as a mitigation measure. If a grade around an existing tree is to be lowered along all sides of its root zone, then department staff should consider specifying the construction of a tree island as a mitigation measure.

REE ROOT/HARDSCAPE CONFLICTS

1. Damage to hardscapes which occurs on public property that is three-fourths of an inch (3/4”) or less shall be “ground down” by a concrete grinding machine. If necessary, permanent repair of the area should be scheduled for a later date.

2. Hardscape damage on public property where the damage cannot be rectified by temporary measures such as grinding of the concrete will require the scheduling of a permanent repair, based upon the potential the damages have for creating a public safety hazard. In such cases, the offending roots shall be exposed in place using an air spade (if available), ground down or pruned as discussed above, and a six (6”) to twelve (12”) inch layer of gravel base or other type of structural soil shall be inserted underneath the exposed roots, and the hardscape surface poured over the base material. This is called a Structured Soil Theory and there have been positive results in many cases. The theory is the base material promotes root growth at a deeper level for the roots to develop at, thereby reducing the chance of having root damage at the surface again where the hardscape is located.

3. When repairing or replacing hardscape adjacent to a parkway tree, every effort shall T
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be made to protect the tree from root or trunk damage.

If the removal of the offending roots might jeopardize the health or integrity of the tree, one of the following alternatives shall be considered:

A. Off-set - An off-set is the tapering or reduction of a sidewalk’s size down to a width no less than forty-two inches (42”).

B. Ramping - A sidewalk may be constructed to ramp over offending roots, as long as the slope of the grade does not exceed one foot (1') of elevation change within a span of twelve linear feet (12').

C. Reconfiguration - Sidewalks do not need to be constructed in a straight line.

If the public easement can accommodate it, a sidewalk may be reconfigured to curve around a tree in suitable manner.

D. Removal - If no other hardscape installation alternative is feasible, a tree may be removed, as long as it complies with the tree removal criteria listed in Chapter VI of this manual.

Image of root restriction zones for excavation, trenching, or boring within a tree dripline in a planting strip.

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This is a great example of how the Public Works Department works cohesively with the Community Services Department. In this particular case, this 100 year old Oak tree was encroaching on the sidewalk. The Public Works Department removed the old buckled sidewalk and “thinking out of the box” went around the tree instead of using the old “straight line” type of thinking.

City Trees are subject to inspection at any time throughout the year by Parks Division staff.

During these inspections, if a City Tree is deemed unhealthy or hazardous and needs to be removed due to improper care or harmful treatment by a resident, the following replacement fees may be applied to the resident responsible for the trees decline.

Replacement Fees:
• Value of tree being removed
• Two replacement trees 24” box
• Removal Fee
*All costs are based on City’s Tree Maintenance Contractor prices.

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TOOLS AND STAFFING

TREE INVENTORY AND TRIMMING SCHEDULE
The Community Services Department shall keep current an inventory of all Cityowned trees, including detailed site characteristics and work histories for each tree. The City’s contractor and staff, accounting for all new tree plantings, any tree removals, and the trimming history, shall update this record yearly.

The inventory of City trees identifies species, Diameter at Breast Height (DBH), canopy, and adjacent hardscape. When creating an inventory of trees, consistent procedures shall be used to inventory all trees in order to ensure that they are done in a consistent and regular manner.

The City maintains a very respectable five (5) year tree trimming cycle. In these current economic times, this is extremely important. This tree trimming cycle is just as important to the community as it is to the City. Pruning more often is beneficial in that the city is able to recognize situations before they become a larger issue such as insect infestation, diseases, and other problems. Additionally, pruning more often enables the trees to be healthier as smaller cuts are made on a more frequent basis rather than large cuts which could open up the tree to bacteria, fungus, diseases, infestations and overall stress of the tree.

PERSONNEL
The City's personnel responsible for the oversight of the care and maintenance of Glendora's Urban Forest consists of the Director of Community Services or Assistant Community Services Director, who serves as Glendora's City Forester, the Parks and Landscape/Contract Supervisor, who administers the tree program and the Landscape/Contract Supervisor contract maintenance, and the administrative staff, who assists in organizing the requests for tree work and inspections of the trees needing attention.

CONTRACTED WORK
The City contracts with independent contractors to trim Glendora's Urban Forest, including the annual Ficus trimming, the trimming of Big Tree, and the trimming and removal of very large trees such as Mexican Fan Palms and Canary Island Pines.

All companies hired by the City to perform tree trimming, tree removal and root pruning shall employ ISA Certified Arborists and ISA Certified Tree Workers among their working personnel. Contracts for tree trimming are prepared and administered by the Community Services Department. Contracts for sidewalk repair and root pruning are prepared and administered by Public Works Engineering Division and Water Division staff, and coordinated with the City Forester. All root-pruning performed by contractors repairing curbs and sidewalks under the direction of the Public Works Department shall comply with the policies set forth in this manual.

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All contractors hired by the City to trim trees shall be required to possess a State contractor's license for tree work (D49) and provide worker's compensation benefits to their employees, and show proof of appropriate liability insurance.

WORK PERFORMED BY CITY CREWS
City crews perform limited amount of tree care work on the Urban Forest. The clearing of traffic signs, performing traffic and pedestrian raises, and other hazard mitigation, and work that must be done that day rather than placed on a schedule are the primary functions of the City Park Maintenance staff. Emergency call outs are generally handled by contractor.

TREE POLICES GOVERNING SUBDIVISIONS
Codes and regulations regarding subdivisions are spelled out in Title 20 of the Glendora Municipal Code and Title 21 of the Glendora Zoning Code. The Planning Department and Community Services Department has the responsibility of implementing the laws spelled out in these codes. The City Forester will work closely with the Planning Department staff to make recommendations regarding trees in these instances.

THE ROLE OF THE CONSULTING ARBORIST
Title 20 of the Glendora Municipal Code includes conditions for approval of a new subdivision. A developer may be required to retain a consulting, certified arborist to monitor and enforce all conditions placed upon the development of the property by the Planning Commission. The Planning Department keeps a list of arborists qualified to perform these duties.

THE PLANNING COMMISSION
Some projects slated for development in the City of Glendora require Planning Commission review and approval. The Planning Commission may assign conditions of approval to a project during the review process. The Planning Commission may require a tree preservation plan as a condition of approval. The Planning Commission will use this manual and tree ordinance as a guide when developing conditions of approval.

JURISDICTION AND GOVERNING AUTHORITY

CONTRACTED WORK
Along many City streets in Glendora, a strip of land exists between the curb of the street and the sidewalk. This strip is called “the parkway”. The City shall maintain trees growing in the parkway as long as the tree was planted or approved by the City. The City shall trim trees; the cost of planting and removal of parkway/sidewalk trees will be the responsibility of the property owner.

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TREES NOT MAINTAINED BY THE CITY
Trees growing on private property are not maintained by the City. It is the property owner's responsibility to maintain such trees so that there is adequate clearance over the street for large trucks and other traffic, and over the sidewalk for pedestrians. Trees must be maintained at a minimum height of 14 feet over the street, and at a minimum height of 9 feet over the sidewalk. It is also the property owner's responsibility to maintain their private trees and shrubbery at street intersections to provide adequate sight distance for drivers, and to maintain their trees and shrubs away from street signs and stop lights.

Many streets in Glendora do not have sidewalks. The front yards of residences on such streets come all the way to the curb. Each street like this in Glendora has a street right-of-way easement upon which the City or utility companies may enter to perform work. The width of these easements varies from street to street, with some easements measuring 1 foot or less, while other easements measure up to 12 feet. Trees located within the City right-of-way easement are the property of the City and will be maintained by the City. Property owners are required to provide water to the tree and not doing so will be seen as the willful neglect or harming of a city owned tree. This could result in a fine to the homeowner or resident.

COMMUNITY SERVICES COMMISSION
The Community Services Commission is made up of citizen representatives appointed by the City Council. The duties of the Community Services Commission are spelled out in Section 2.16.160 of the Glendora Municipal Code. The Commission also serves as the City's tree advisory board. The Commission holds regular monthly meetings.

The Community Services Commission serves as the final authority for hearing appeals and for resolving objections regarding issues pertaining to parkway trees as spelled out in the G.M.C. Section 16.22. The procedures for filing appeals and/or objections specified in Section 16.22.010 and Section 16.22.020 of the Glendora Municipal Code shall be followed.

The Community Services Commission shall periodically review the policies and guidelines listed Glendora’s Urban Forestry Manual. The Commission may recommend to the City Council amendments to the policies as deemed necessary. Any amendment to the policies and guidelines listed in Glendora’s Urban Forestry Manual first receives the approval from the Commission, prior to adoption by the City staff.

The City Forester shall update the Commission periodically regarding the City’s Urban Forest program, and shall work with the Commission on the scheduling of Glendora’s annual Arbor Day celebration and award of the Tree City USA designation.

BENEFITS OF NATIVE TREES
Community Services Department and the Community Services Commission are committed to promoting the proper use and placement of California native tree species, and educating the public as to the benefits and care of such plantings. Native trees are well adapted to the California climate, provide habitat for native wildlife, and compliment the urban landscape with their beauty. There are many benefits of going native such as saving Item #7. Page 49
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water. The native plant rarely needs more than minimal irrigation beyond rainfall averages. Native plants are low Maintenance, are a natural fit to this area.

The City of Glendora is dedicated to preserving and increasing our urban forest.

One of the most important aspects of preserving Glendora's community forest is the ability to retain a manageable population in terms of species diversity, density and appropriateness. The City shall achieve this through proper planning and gradual reforestation efforts, rather than through drastic deforestation and replacement measures.

Glendora has many ways to preserve our trees through care and maintenance, which readers can find under the tree care procedure. This section will review the City's plan to increase the Urban Forest and the role the community may play in assisting with this goal.

One of the City's goal(s) listed in Glendora's sustainable action plan is to adopt and implement an urban forest policy to increase the City's street tree and parking lot canopy by 25 percent by 2025 in order to improve the local microclimate and air quality, reduce urban heat island effects and increase carbon sequestering. Glendora's Community Services Department’s goal is to plant or coordinate planting of at least 75 trees per year.

The community will have the opportunity to assist by tree donations or having a memorial tree planted in honor of a loved one.

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TREE DONATIONS PROGRAM
The City would encourage the community to donate funds or trees to enhance the community forest. All donations of trees to the City must meet certain qualifications and restrictions set by the Community Services Department.

Likewise, the department must follow certain procedures in the receiving of such gifts. All tree donations shall be accepted only under the terms stated in the City's Administrative Policy. Trees may be donated to the City for planting in City parks or within City right-of-ways. The City shall make every effort to have the tree planted where the donor wishes; however, we may not always be able to plant a certain tree in a certain place.

STANDARD TREE DONATIONS
Standard tree donations
may be in the form of monetary
gifts funded specifically for the
purchase and planting of a tree
or the donation may be a tree
itself pending approval by the
Community Services
Department.

We request the general
amount necessary for a
monetary tree donation gift
cover the current average cost
for a twenty-four (24”) inch box-sized tree and all necessary planting materials. The current average cost for tree planting shall be determined by the Director of Community Services.

All donated trees shall be approved by the City's ISA Certified Arborist or Director of Community Services only after the proposed tree and location have been reviewed and approved. Residents are encouraged to stay within the recommended street tree list. (See page 33)
Donators giving tree donations valued at more than $500, will be presented with a token of appreciation by the Community Services Commission.

It is the responsibility of the Community Services Department to complete a proposed “Gift to the City” form for all tree donations, including acquiring necessary donor information and signatures. The completed original form shall be forwarded to the City's Finance Department. One copy of the completed form shall be returned to the donor, and one copy shall be retained by the Community Services Department.

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MEMORIAL TREE PROGRAM
For residents wishing to donate a
memorial tree honoring the passing of
a loved one, we have a memorial tree
program. Memorial trees are available
for purchase and would be planted in
your loved ones name at a City park
or City right-of-way, and a rocked
shaped tree marker with an engraved
brass plate will be placed in front of
tree. A listing of recommended street
trees is available. For information or
to request a form, please contact:

Glendora Community Services
Department Parks Division located at
1636 Compromise
Glendora, CA 91741
(626) 852-4869
Acceptance of donations
implies no reciprocal agreement or
obligation to the donor by the City
other than designation of donated
funds for specific tree gifts. Any tree
accepted by the City becomes the
property of the City, and shall be
subject to all the policies described in
this manual.

No healthy, living tree shall be removed for the sole purpose of altering an area's existing tree species composition.

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GLENDORA’S PROTECTED TREES
The following trees are considered protected trees and shall continue to be maintained by the City:
‘Big Tree’ Morton Bay Fig
545 E Dalton Italian Stone Pine
543 N Ranch Ln Italian Stone Pine
544 W Whitcomb Italian Stone Pine
554 N Cullen Coast Live Oak
Auto Centre at Wal-Mart Coast Live Oak
831 E Route 66 Coast Live Oak
300 E Woodcroft island Torrey Pine
1452 S. Willow Coast Live Oak

REFERENCES

1. Glendora’s Tree Preservation Ordinance of 2003

2. “Don’t Top Trees”, Tree City USA Bulletin #8

3. “How to select and plant a tree, Tree City USA bulletin #19

4. “Resolving Tree/Sidewalk Conflicts”, Tree City USA Bulletin #3

5. American National Safety Institute Standards-A 300 (ANSI)

6. National Arborist Standards (NAA)
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LIST OF APPROVED AND RECOMMENDED STREET TREES
SPECIES FOR 2 - 3 FOOT PARKWAYS, OR 2x2 CUT OUTS
Western Red Bud Deciduous Flowers Height to 20' spread to 20' Indian Hawthorne Evergreen Flowers Height to 20' spread to 20' Water Gum Evergreen Flowers Height to 20' spread to 20’ Chinese Fringe Deciduous Flowers Height to 20’ spread to 12’ Firewheel Evergreen Flowers Height to 30’ spread to 15’ SPECIES FOR 3 -5 FOOT PARKS WAYS, OR 3x3 CUT OUTS
Bronze Loquat Evergreen Height 20-30' spread to 20'
Bradford Pear Deciduous Height 20-25' spread to 20'
Golden Trumpet Deciduous Height to 25’ spread to 30’
Red Cap Gum Evergreen Height to 20' spread to 20'
Water Gum Evergreen Flowers Height to 15' spread to 15' Pink Trumpet Deciduous Flowers Height to 30’ spread to 30’ Peppermint Evergreen Flowers Height to 30' spread to 20' Australian Willow Evergreen Height 25-30' spread to 20' Paperbark Evergreen Height 20-30' spread to 20'
Silk Tree Deciduous Flowers Height 20-40’ spread to 40’ SPECIES FOR 5 - 6 FOOT PARKWAYS, OR 5x5 CUT OUTS
Purple Orchid Deciduous Flowers Height 20-30’ spread 15-30’ Ginkgo Deciduous Fall Color Height 40-60' spread 20-40' Chinese Pistache Deciduous Fall Color Height 40-50' spread 40' Chinese Hackberry Deciduous Height 40-50' spread 20-40' Chinese Fringe Deciduous Flowers Height 20’ spread to 12’ Goldenrain Deciduous Flowers Height 30-50’ spread 20-40’ Chitalpa Deciduous Flowers Height15-20’ spread to 20’
Coral Gum Evergreen Flowers Height 40-50’ spread to 20’ Tulip Tree Deciduous Fall Color Height 40’ spread to 20’ Yew Pin Evergreen Height 40’ spread to 20’
Holly Oak Evergreen Height 40’ spread to 30’
California Bay (Laurel) Evergreen Height 35’ spread to 25’ Australian Flame Deciduous Flowers Height 40’ spread to 30’ Bottle Tree Evergreen Flowers Height 40’ spread to 30’
Cape Chestnut Deciduous Flowers Height 35’ spread to 35’ Gold Medallion Deciduous Flowers Height 30’ spread to 30’ Arizona Ash Deciduous Fall Colors Height 30’ spread to 30’ Jacaranda Deciduous Flowers Height 35’ spread to 35’
Victorian Box Evergreen Flowers Height 35’ spread to 25’ California Sycamore Deciduous Fall Color Height 60’ spread to 40’ Thornless Honey Locust Deciduous Height 40’ spread to 40’ Chinese Tallow Deciduous Height 30’ spread to 20’
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SPECIES FOR 8-12 FOOT PARKWAYS, OR 10-20 FOOT MEDIANS
Heritage Birch Deciduous Height 40-60' spread to 20'
Camphor Evergreen Height 40-60' spread 20-40'
Lemon Gum Evergreen Height over 60' spread 50'
Chinese Flame Deciduous Flowers Height 30' spread to 20-40' Southern Magnolia Evergreen Flowers Height 40-60' spread -40' Canary Island Pine* Evergreen Height over 60'
London Plane Deciduous Height 30-50' spread30-40'
Fern Pine Evergreen Height 40-60' spread 40-60'
Coastal Live Oak Evergreen Height 50-60’ spread-70’
Cork Oak Evergreen Height 40-60' spread 40’
Brisbane Box Evergreen Height 40-60' spread to 20'
Sawleaf Zelkova Deciduous Height 40’ spread to 40’
Aleppo Pine* Evergreen Height 60’ spread to 50’
Canary Island Pine* Evergreen Height 60’ spread to 35’
Stone Pine* Evergreen Height 50’ spread to 50’
Canyon Live Oak Evergreen Height 45’ spread to 45’
Red Oak Deciduous Height 45’ spread to 40’
* Tree species not approved in fire severity zones
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LIST OF UNDESIRABLE TREES
African Sumac (Rhus lancea)
Aleppo Pine Tree (Pinus halepensis)
Black Locust tree (Robinia pseudoacacia)
Blue Gum Eucalyptus (Eucalyptus globulus)
Box Elder (Acer negundo)
Brazilian Pepper (Schinus terebenthifolius)
California Fan Palm (Washingtonia filifera)
California Pepper (Schinus molle)
Carob tree (Ceratonia siliqua)
China Berry tree, Texas Umbrella tree (Melia azedarach) Cottonwood species (Populus spp )
Cow Elm (Lagunaria patersonii)
Evergreen Ash tree (Fraxinus uhdei)
Fruiting fig tree (Ficus carica)
Fruit trees (except ornamental varieties)
Mexican Fan Palm (Washington robusta)
Monterey cypress tree (Cupressus macrocarpa)
Monterey pine tree (Pinus radiata)
Mulberry tree (Morus alba)
Palo Verde Tree (Parkinsonia florida)
Shamel Ash (Fraxinus udeii)
Silk Oak tree (Grevillea robusta)
Tree of Heaven (Alianthus altissima)
Weeping Willow (Salix babilonica)

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FREQUENTLY ASKED QUESTIONS
How long does it take to get my tree trimmed?
All trees maintained by the City are on a regular tree pruning schedule. Depending on the species of the tree, you can expect to see the City trees pruned every three years for palms, annually for Ficus, and every five years for all other species.

How do I get my parkway tree removed?
If you would like to have a parkway tree removed, you must seek approval from the City Forester by filling out a Tree Service Request form and paying the appropriate fee as outlined on the form. The tree will be approved only if it is deemed unhealthy and at risk to the health and welfare of the public in general. (See page 14 for complete details) How do I get a tree planted in my parkway?
If you would like a tree planted in a parkway near your home, you may complete a Tree Service Request Form, located on our website www.CityofGlendora.org (see sample on page 40). There is a $70 non-refundable fee for planting inspection. Free trees will be subject to available funds, grants or donations. If you elect to purchase a tree, payment can be made at the Community Services office. Cost is based on the size of tree requested.

How can I have my trees topped?
You CANNOT Top City of Glendora owned trees. The City of Glendora and the ISA do not recommend topping trees. Topping often removes 50 to 100 percent of the leaf-bearing crown of a tree. Because leaves are the food factories of a tree, removing them can weaken a tree to the point it can die and fall causing significant property damage. Severe pruning can also cause a “flush” of weak branch growth as the tree tries desperately to generate more leaf area. Topping is perhaps the most harmful tree pruning practice known.

Yet, despite more than 25 years of literature and seminars explaining its harmful effects, topping remains a common practice among the unaware or inexperienced. (Tree Ordinance 16.12.070)
How can I get my trees trimmed in my back yard?
The City only trims City owned trees. If you desire to trim your backyard trees, we suggest that you call a fully licensed tree maintenance contractor.

May I get my neighbors trees trimmed?
No, you can only trim the portion of the tree that is on your property. If it’s a city owned tree you may request a trim, however if it is out of the trim schedule you will be required to pay for the additional trim.

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How can I get all the trees on my block trimmed?
The City trims all city owned trees on a grid trim schedule, if you would like to know when your street is scheduled for a grid trim, you may call the Community Services Parks Division at (626) 852-4869 or visit our website www.CityofGlendora.org How can I get my tree checked for diseases or if it is dying? If you suspect a parkway tree in your front property is dying or diseased, you may request a tree inspection, there is an inspection fee that may be refunded if we find the tree is diseased, dead or declining. You can find the request form on our website www.CityOfGlendora.org or call the Community Services Parks Division at (626) 852-4869.

Who can I call if I want my private trees trimmed?
We recommend an experienced ISA certified tree maintenance contractor.

Can I trim my City tree?
No, all City trees are maintained by the City contractor or in-house city staff. You may be charged if you trim a city tree. (Tree Ordinance 16.12.010) How can I find out if my tree is on city easement?
Call the Community Services Park Division at (626) 852-4869.

My tree is messy; can I replace my tree with a less messy tree? Messiness is not a reason for tree removal. Large mature trees are vital to the environment and we encourage residents to maintain all healthy trees.

Do you have a list of private tree trimmers that you could recommend? NO, the City does not recommend a particular company, we only suggest you to select a tree certified and licensed contractor.

Do any companies offer discounts for Senior Citizens?
Many companies do offer discounts to seniors, you will need to contact each company for senior rates.

Can I get my tree trimmed for free?
The City trims all city owned trees at no additional cost, please see the tree trim schedule for more information. If you would like a City owned tree trimmed outside of the regular trim cycle, there is a fee for this service. The fee is determined by the size of the tree(s) in question.

Why do tree roots enter a sewer pipe system?
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Roots grow toward water vapor or moisture, by a continuous process (hydrotropism) occurring at the very end of the root. The root grows one cell at a time enabling it to enter the small cracks and joints, which may be present in your pipe. After a root enters a pipe, it divides hundreds of times to form a large mass of tender root ends. This root mass will accumulate a thick coating of grease which will collect up on the root mass until a blockage occurs.

Are we allowed to cut down California Oak Trees?
All of the City of Glendora public Oak trees are protected trees. We strongly encourage Glendora residents to educate themselves regarding the California Oak trees and the reasons why many Cities and Counties have ordinances protecting all the Oak trees, public and private.

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ADDENDUMS
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Discussion of the City’s Tree Policies:

Tree Trimming
Public Works Department
City Council
April 9, 2024
Michael Sledd, Assistant Public Works Director CityOfGlendora.org Item #7. Page 77
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Regulations
• Section 9.28.040(a) - It is unlawful and constitutes a public nuisance for any person to maintain or cause to be maintained on private property any weeds, dead shrubs, dead trees or rubbish.
• Section 9.36.010(3) - It is unlawful and a public nuisance for any person owning, leasing, renting, occupying or having charge or possession of any real property in the city to maintain such property in such a manner that vegetation and/or landscaping that is dead, diseased, dry, overgrown, likely to harbor such nuisances as vermin or rats, is in a condition to cause unsightliness, constitutes a fire or health hazard, reflects a lack of being maintained in a reasonable manner, creates a threat to the public health or welfare, or has a tendency to depreciate property values of surrounding properties, except when in conflict with other provisions of the Glendora Municipal Code.

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Regulations
• Section 16.12.090 - Trees growing on private property which overhang the street or sidewalk shall be trimmed so that they vertically clear the sidewalk by not less than nine feet and so that they vertically clear the street by not less than fourteen feet. It is the responsibility of the property owner on whose property trees are standing to conduct this trimming.
• Section 16.12.170 - No person shall plant or maintain any tree or shrub that impedes sight distance visibility at street intersections.

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Regulations
• Exceptions outlined under GMC Section 16.06.020 whereby it does not govern:
• The removal or pruning of any tree which poses an imminent threat to public property or public health, safety and welfare, as determined by any member of a law enforcement agency, the Los Angeles County Fire Department, the City Forester, the Director of Public Works, or a utility company; • The removal of any tree on City-owned property as directed by any County, State, or Federal agency or insurance provider
• The removal of a diseased or dead tree on City-owned property as determined by the City Forester.

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Reporting
• Emergencies – 9-1-1
• Non-Emergencies
• Public Works Department via:
• Phone at (626) 914-8246
• Email at [email protected]
• The citizen service request system at
https://glendora.portal.iworq.net/portalhome/glendora
• Police Department’s Community Preservation Division when appropriate via:
• Phone at (626) 852-4825
• Email via the City’s website at
https://www.cityofglendora.org/departments/police/contact-gpd • SCEWhere concerns exist specifically regarding trees and streetlights or powerlines via:
• Phone at 1 (800) 655-4555
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2023-2025 Adopted Strategic Plan
• Goal 4, Objective 1 – Update City’s Urban Forestry Manual • Goal 5, Objective 7, Task 2 – Develop an Urban Forest Master Plan
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RECOMMENDATIONS
That the City Council:

1. Receive, file and discuss the staff report and attached materials.

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STAFF REPORT
TO: Mayor and Council Members DATE: April 9, 2024
FROM: Finance DISTRICT(S): City-Wide
SUBJECT: Conduct a Mid-Year Budget Review and Adopt a Resolution amending the Fiscal Year 2023-24 Budget

RECOMMENDATION
That the City Council:

1. Adopt a Joint City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY AMENDING THE FY 2023-24 FISCAL BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS.”

2. Adopt a City Council Resolution entitled, “A RESOLUTION OF CITY COUNCIL APPROVING AN

AMENDMENT TO THE AUTHORIZED POSITION CONTROL LISTING AND THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA.”

STRATEGIC FOCUS AREAS
• Goal 2: Maintain Financial Stability and Sustainability (MFSS)

EXECUTIVE SUMMARY
Staff has reviewed the Adopted and Amended FY 2023-24 Maintenance and Operations Budget and has determined that the following adjustments are necessary to continue providing quality services to the community:

Fund
Revenue Proposed
Adjustment
Expenditure Proposed
Adjustment
General Fund (46,320) 282,255
Measure E - 9,000
State Gas Tax - 70,795
Grants 55,984 55,984
CDBG (10,067) (10,067)
Used Oil Block Grant - 2,700
AQMD - 9,000
Beverage Container Recycling Grant - 13,000
Library Friends Foundation - (4,775)
Office of Traffic Safety Grant 120,000 116,600
Measure M - -
Plan Maintenance Fees (15,000) -
Housing Authority - 12,000
Capital Projects - 490,900
Water Capital Projects - 2,118,125
Water Operations - 714,730
Liability Insurance - 1,467,580
Technology - 35,000
Vehicle Replacement - 990,000
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The table above is a summary of the requested adjustments. More details and explanations are provided in the attached schedules and the body of the staff report.

BACKGROUND
On June 28, 2023, the City Council adopted the Two-Year Budget for FY 2023-24 & 2024-25 and approved the appropriations for FY 2023/24. The recommended changes included in the Mid-Year Review increase or decrease the annual budgeted revenues, appropriations, and available resources (starting balance) of several funds, and therefore require City Council approval.

DISCUSSION
The Mid-Year Budget Review process includes review and analysis by each department and Finance staff. A complete list of the recommended adjustments for each fund is attached as Exhibit A to the Resolution.

The review resulted in common Mid-Year budget adjustment scenarios summarized below.  Some revenue trends exceed or will not meet the budget.  Revenues have been received but there was no expenditure budget (typically grant funding).  Expenditure increases requested due to identified needs subsequent to budget adoption; and  Expenditure decreases due to changes in activity (often related to reduction in revenue).

AVAILABLE RESOURCES SUMMARY
The Available Resources Summary includes the mid-year adjustments total by fund providing an overview of each fund showing available beginning balances, budgeted revenues and expenditures, and the projected ending available balance. The “Beginning Available Balance July 1, 2023” is typically updated based on audited financials. The “FY2024 Amended Revenue” and “FY2024 Amended Expenditure” columns include all City Council authorized appropriations and any continuing appropriations/encumbrances carried forward between July 1, 2023, and January 31, 2024. The recommended “Mid-Year Adjustments” are identified in a separate column and are listed in detail in Exhibit A to the resolution. The “Projected Available Balance 6/30/24” shows the projected ending balances assuming all revenues and all expenditures occur as budgeted, including the mid-year adjustments. All funds are balanced.

GENERAL FUND
Revenues
Staff recommends a net decrease in revenues in the amount of $46,320. The adjustments are due to an anticipated $50,000 decrease in the collection of building permits and file maintenance fees by Community Development. Other revenue adjustments include an increase for state mandated program reimbursements of $15,000 (Police Dispatch awarded Cal OES grant). Detailed Revenue Adjustments are attached in Exhibit A to the Budget Resolution.

Expenditures
The expenditure budget increased by a net $282,255. The primary components of the increase are due to:

1. Police Department of $104,130 (for maintaining pace with current hiring needs, training and education requirements, and contract services); and

2. Public Works of $132,450 (for facilities and parks maintenance).

3. Personnel Changes due to the increase of minimum wage and efforts to retain employees.

Overall, with the adjustments, the General Fund is balanced and the City meets the reserve policy requirements.

SPECIAL REVENUE FUNDS
Special Revenues are restricted in their use. The mid-year budget adjustments are recommended to acknowledge receipt of revenues or to update the budget based on current information. The mid-year adjustments provide an updated perspective on how the fund is performing, whether there are sufficient Item #8. Page 2
Meeting Date: 4/9/2024 / Packet Page #: 144
reserves and/or revenues to cover the expenditure budget previously approved. The majority of these funds are for grants or special funding awarded to the City. The adjustments recommended cover the following categories:
 adding revenue budget for actual special income received or to be received; and  adding/reducing budgeted expenditures to match actual spending and revenue adjustments.

CAPITAL PROJECTS
The mid-year budget adjustments requested at this time, in the amount of $490,900, are for Citywide pavement inspection and assessments, Louie Pompei playground resurfacing, South Hills Bike Park Design, Big Dalton, and the reconfiguration of Engineering desk space and installation of cubicles.

ENTERPRISE FUNDS
Water Operations Fund revenues and expenditures for FY2024 are on track with budget projections. The primary operational expenditures being requested is related to contract services for street repairs related to pipeline repairs. The Water Capital Fund included increases for water, facility, and streets projects.

Projects include assessing pavement and sidewalk conditions city-wide, creating geo-located inventory, and installation of a guardrail along the Little Dalton Wash for a total of $2,118,125.

INTERNAL SERVICE FUNDS
The Internal Service Funds include Worker’s Compensation, Liability Insurance, Technology and Vehicles. The revenues in these funds come from charges to the departments/funds receiving their services.

Liability Insurance experienced some challenges procuring affordable programs in the insurance pool. As part of ICRMA, the City has leveraged the economies of scale in the pool, however, insurance rates continue to climb as a result of higher construction costs, higher numbers of claims, and the risk and exposure of new legislation in California. The table below provides a summary of insurance premiums over the past year.

Program
FY 2022-23
Premiums
FY 2023-24
Premiums
Prior Year
Difference
Percent
Change
Liability $1,799,333 $2,186,757 $387,424 22%
Worker’s Compensation $242,329 $315,412 $73,083 30%
Property & Equipment Breakdown $85,456 $105,341 $19,885 23% Auto Physical Damage $19,731 $22,151 $2,420 12%
Earth Movement/Flood $451,683 $626,212 $174,529 39%
Crime/Employee Dishonesty $1,988 $2,407 $419 21%
Cyber Liability $11,661 $10,461 ($1,200) -10%
Terrorism $2,301 $2,593 $292 13%
Totals $2,614,483 $3,271,334 $656,851 25%
The largest adjustment for the Vehicle Replacement Fund is the purchase of a new Vactor Truck in the amount of $940,000.

FIVE YEAR BUDGET PROJECTIONS
The Multi-Year Budget Forecasts have been updated with the mid-year review assumptions and adjustments. The forecasts are updated notes with areas of concern that could affect the forecast in future years. It is important to note these forecasts are a tool for future decisions by placing an emphasis on the long-term impacts of policy decisions.

Overall, with adjustments, the General Fund, Measure E and the Enterprise Water Funds are balanced and demonstrate the strong financial condition of each of these major funds for future planning and in the event of a catastrophic event.

PERSONNEL
On October 10, 2023, Governor Gavin Newsom signed into law AB 1484. Effective January 1, 2024, Item #8. Page 3
Meeting Date: 4/9/2024 / Packet Page #: 145
Public employers, are required to provide certain information to temporary employees upon hire such as job description, wage rates, eligibility for benefits, anticipated length of employment and procedures to apply for open permanent position. It also provides that temporary employees of cities may be included in the same bargaining unit as permanent employees who perform similar work. As such, Human Resources has prepared job descriptions for all part-time employees for the City Council to consider and adopt.

The following positions were added or had a title change:
 Human Services Supervisor (only Coordinator position existed, allows for growth & development)  Recreation Manager (previously Superintendent)
 Human Services Manager (previously Superintendent)
 Parks & Landscape Contracts Supervisor (previously 2 separate positions and merged to 1) Salary adjustments are proposed for the following positions for equity and parity in the organization:
 Accounting Manager
 Library Services Manager
 Recreation Manager
 Human Services Manager
 Transportation Manager
 Housing and Economic Development Manager
 Deputy City Manager
 Assistant City Manager

CONCLUSION
The Mid-Year budget review process is a part of managing a dynamic City. Financial planning is done with the best available information at the time it is prepared, however, the economy, elections, shopping trends, and legislation can change our planning assumptions quickly.

FISCAL IMPACT
The effects of these adjustments will be to change estimated revenues and/or expenditures as presented in the attachments. The net impact of these adjustments is shown on the Available Resources Summary.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Natasha Woolford, Assistant Director - Finance Concurs With Not Applicable
Reviewed By Kyle Johnson, Finance Director/City Treasurer Certified to Availability of Funds Marie Ricci, Deputy City Manager Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution Adopting Mid-Year Adjustments
B. Summary of Available Resources
C. Summary of Detail Revenue Adjustments
D. Summary of Detail Expenditure Adjustments
E. General Fund Forecast
F. Measure E Forecast
G. Water Fund Forecast
H. Resolution Amending Classification and Compensation
I. Exhibit A for Resolution Draft Job Descriptions
J. Exhibit B for Resolution Salary Schedule
K. PowerPoint
Item #8. Page 4
Meeting Date: 4/9/2024 / Packet Page #: 146

RESOLUTION
CC 2024-___ CC 2024-____ (SA) HA 2024-___

A RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY AND

HOUSING AUTHORITY OF THE CITY OF GLENDORA, CALIFORNIA,
AMENDING ITS 2023-24 FISCAL BUDGET PER THE MID-YEAR

REVIEW RECOMMENDATIONS

CITY COUNCIL, SUCCESSOR AGENCY,

AND HOUSING AUTHORITY
City of Glendora, California
WHEREAS, in accordance with Glendora Municipal Code Section 2.08.070, it is the City’s Manager’s duty to prepare and submit a proposed annual budget and salary plan to the Glendora City Council; and
WHEREAS, in accordance with Glendora Municipal Code Section 2.09.040, it is the City’s Manager’s duty to prepare and submit any revisions or amendments to the classified service positions and job descriptions to the Glendora City Council; and WHEREAS, the City Manager submitted a proposed budget to the Glendora City Council for Fiscal Year 2021-22 commencing July 1, 2021; and
WHEREAS, the budget for fiscal year 2021-22 of the City of Glendora has been adopted by this Council in its original form, and said budget will need to be amended at times to fulfill the goals of the City; and
WHEREAS, the budget is reviewed during a Mid-Year Review process that results in recommended budget adjustments to reflect unforeseen changes in revenue or expenditure requirements that require City Council approval;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council does hereby approve the Mid-Year Adjustments as detailed in Exhibit “A”.

SECTION 2. The City Council does hereby approve the classification, salary range, and job descriptions as detailed in Exhibit “B” to be included in the authorized position listing for the following positions:

Human Services & Outreach Coordinator $63,996 - $77,796 Principal Planner $88,610 - $107,706
Business Services Manager $106,600 - $129,580
SECTION 3. The City Council, as Successor Agency to the Glendora Community Redevelopment Agency, is amending the revenue and expenditure budget applicable to the Successor Agency as identified in “Exhibit A”. The City Council hereby determines and declares Item #8. Page 5
Meeting Date: 4/9/2024 / Packet Page #: 147
Resolution CC 2024-___ Page 2 of 4
that the City of Glendora, its General Fund and all of its other accounting funds shall NOT be obligated to finance or fulfill any Successor Agency obligations in any manner.

SECTION 4. Per the City of Glendora adopted Financial Policies, the City Manager is authorized to transfer appropriations between departments or functions, provided that no change is made in the total amount of the annual budget of any single fund.

SECTION 5. The Mayor Shall sign and the City Clerk shall certify to the passage and adoption of this resolution shall enter the same in the Book of Original Resolutions and that this resolution shall take effect and be in force on this date.

SECTION 6. The City Clerk is hereby directed to forward a copy of this resolution to the Administrative Services Director.

APPROVED and PASSED this ____ day of April, 2024.

City Council of Glendora, California
BY: ____________________________________

MENDELL THOMPSON
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ____ day of April, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #8. Page 6
Meeting Date: 4/9/2024 / Packet Page #: 148
Resolution CC 2024-___ Page 3 of 4
Exhibit A
Recommended Budget Adjustments
Item #8. Page 7
Meeting Date: 4/9/2024 / Packet Page #: 149
Resolution CC 2024-___ Page 4 of 4
Exhibit B
Recommended Revisions or Amendments
to Classified Service Positions and Job
Descriptions
Item #8. Page 8
Meeting Date: 4/9/2024 / Packet Page #: 150
FUND

ESTIMATED

BEGINNING

BALANCE
07/01/2023
FY 2024

AMENDED
BUDGET

REVENUES
FY 2024

MIDYEAR

ADJUSTMENT

REVENUES
FY 2024

AMENDED
BUDGET

EXPENDITURES
FY 2024

MIDYEAR

ADJUSTMENT

EXPENDITURES

ESTIMATED
ENDING

BALANCE
06/30/2024
001-GENERAL FUND 17,622,380 41,545,236 (46,320) 40,745,710 282,255 18,093,331 103-MEASURE E - 8,951,100 - 8,942,100 9,000 -
002-PENSION STABILIZATION 5,854,511 665,581 - 3,000,000 - 3,520,092 202-STREET LIGHT ASSESS DISTRICT 368,750 507,750 - 404,088 - 472,412 202A-STREET IMPROVE ASSESSMENT DISTRICT 400 29,420 - 29,820 202B-LANDSCAPE MAINT ASSESS DISTRICT 47,330 48,671 - 46,908 49,093 203-TDA - 100,397 - 29,010 - 71,387
205-STATE GAS TAX 902,880 2,163,570 - 2,290,043 70,795 705,612 206-PARK & REC DEVELOPMENT 315,730 3,900 - - - 319,630
207-GRANTS (160,290) 693,557 55,984 499,323 55,984 33,944 209-PROPOSITION A TRANSIT 2,222,680 2,033,516 - 2,530,161 16,180 1,709,855 210-SUPPL LAW ENFORCEMENT (COPS) 71,210 174,800 - 104,397 3,879 137,734 211-PROPOSITION C TRANSIT 3,255,000 1,278,100 - 2,619,339 - 1,913,761 212-CDBG - 300,123 (10,067) 300,123 (10,067) -
213-HOME-STATE GRANT 195,890 2,800 - 198,690
214-USED OIL BLOCK GRANT 33,670 15,683 - 7,880 2,700 38,773 215-AQMD 323,770 121,420 - 422,723 9,000 13,467
217-MEASURE A/PARKS 1,560 991,858 - 945,130 - 48,288
218-PROP 1C CAL-HOME HOUSING 74,830 700 - 75,530
221-STPL STREET CONSTRUCTION 205,520 1,408,100 - 1,405,000 - 208,620 222-MEASURE R TRANSPORTATION 1,434,760 940,700 2,060,611 - - 314,849 228-BEV CONTAINER RECYC GRANT 57,550 13,800 - - 13,000 58,350 229-LIBRARY FRIENDS FOUNDATION 13,560 432,571 (21,537) 429,369 (4,775) - 230-PEG 496,470 107,100 - 362,647 - 240,923
231-DOWNTOWN BID 174,250 98,600 - 155,266 - 117,584
234-HIGHWAY SAFETY IMPROVE GRANT (49,340) 2,296,940 1,663,164 - - 584,436 246-HIGHWAY BRIDGE ALIGNEMENT - 220,236 - 220,236 - -
254-OTS GRANT - - 120,000 - 116,600 3,400
255-MEASURE M 1,372,400 1,071,000 1,902,497 - 695 540,208 256-ROAD MAINT AND REHAB (SB1) 3,311,500 1,330,400 2,377,333 - 2,264,567 - 258-MEASURE W STORMWATER 1,857,178 905,800 1,777,509 - - 985,469 259-PROPOSITION 68 (PARKS) - 300,000 - 300,000 - -
260-PLAN MAINT FEES 1,080,680 116,500 (15,000) 64,014 1,118,166 - 263-GENERAL PLAN MAINTENANCE 763,300 95,000 - 442,179 - 416,121 264-STORMWATER INVESTMENT 602,302 1,299,042 1,901,344 - - - 285-AFFORDABLE HOUSING 3,862,160 - 3,831,249 - - 30,911 290-GLENDORA HOUSING AUTHORITY 1,993,280 - 1,311,046 - 12,000 670,234 321-CAPITAL PROJECTS 17,979,435 1,653,965 16,203,079 - 490,900 2,939,421 400-SUCCESSOR AGENCY 2,663,918 - 2,245,423 - - 418,495
401-PENSION OBLIGATION BONDS 37,220 3,382,535 3,382,535 - - 37,220 405-ENERGY EFFICIENCY PROJECT 15,380 98,457 - 98,457 - 15,380 530-WATER CAPITAL PROJECTS 29,186,260 3,257,000 25,056,557 - 2,118,125 5,268,578 531-WATER OPERATIONS 12,530,040 23,177,875 26,950,308 - 714,730 8,042,877 541-WORKERS COMPENSATION 1,389,153 - - 913,402 - 475,752 542-LIABILITY INSURANCE 1,467,580 2,368,919 2,368,919 - 1,467,580 - 548-TECHNOLOGY 4,081,710 3,826,626 4,645,032 - 35,000 3,228,304 549-VEHICLE REPLACEMENT 2,354,670 2,700,007 3,700,931 - 990,000 363,746 GRAND TOTAL ALL FUNDS 115,987,186 $ $ 114,753,406 $ 83,060 $ 168,655,041 $ 6,393,581 $ 55,775,029

SUMMARY OF AVAILABLE RESOURCES
Item #8. Page 9
Meeting Date: 4/9/2024 / Packet Page #: 151
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS
FY 2024

REMAINING

BALANCE
FY 2024

MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
001-GENERAL FUND

COMMUNITY DEVELOPMENT

BUILDING
BUILDING PERMITS 725,000 402,638 322,362 (25,000) MATCH REVENUE TREND PLAN CHECKING 375,000 180,282 194,718 (25,000) MATCH REVENUE TREND COMMUNITY DEVELOPMENT Total 1,100,000 582,920 517,080 (50,000)

LIBRARY

CIRC/TECHNICAL SVC
COPY FEES 7,730 4,491 3,239 (230) MATCH REVENUE TREND
LIBRARY FEES 14,740 2,718 12,022 (8,440) MATCH REVENUE TREND

LIBRARY ADMIN
BIDWELL FORUM RENTAL 6,150 1,450 4,700 (2,650) MATCH REVENUE TREND LIBRARY Total 28,620 8,659 19,961 (11,320)
POLICE

DISPATCH
CAL OES - - - CALOES DISPATCH TRAINING 15,000
POLICE Total - - - 15,000
001-GENERAL FUND Total 1,128,620 591,579 537,041 (46,320) 207-GRANTS
POLICE

COMMUNITY PRESERVATION
GRANT REVENUE - - - MATCH GRANT AWARD 45,577
PATROL
GRANT REVENUE - - - MATCH GRANT AWARD 10,407
POLICE Total - - - 55,984
207-GRANTS Total - - - 55,984
DETAIL OF FY 2024 MIDYEAR REVENUE ADJUSTMENTS

Page 1 of 2 ends

Item #8. Page 10
Meeting Date: 4/9/2024 / Packet Page #: 152
212-CDBG

RECREATION & HUMAN SRVS

OPERATING GRANT
CDBG ADMINISTRATION REV 60,000 - 60,000 (2,013) MATCH GRANT AWARD REQUESTED PROGRAM 240,123 - 240,123 (8,054) MATCH GRANT AWARD RECREATION & HUMAN SRVS Total 300,123 - 300,123 (10,067) 212-CDBG Total 300,123 - 300,123 (10,067)
229-LIBRARY FRIENDS

LIBRARY

ADULT SERVICES
FRIENDS CONTRIBUTIONS 334,806 30,786 304,020 8,953 MATCH GRANT AWARD LITERACY PROGRAM (SB 70) 24,555 18,000 6,555 (4,555) MATCH GRANT AWARD

LIBRARY ADMIN
FRIENDS CONTRIBUTIONS 20,000 17,112 2,888 (20,000) MATCH GRANT AWARD

YOUTH SERVICES
FRIENDS CONTRIBUTIONS 53,210 7,629 45,581 (5,935) MATCH GRANT AWARD LIBRARY Total 432,571 73,528 359,043 (21,537)
229-LIBRARY FRIENDS Total 432,571 73,528 359,043 (21,537) 254-OTS GRANT
POLICE
OTS STEP GRANT F24
STEP GRANT FY24 - - - 120,000 MATCH GRANT AWARD
POLICE Total - - - 120,000
254-OTS GRANT Total - - - 120,000
260-PLAN MAINT FEES

COMMUNITY DEVELOPMENT

BUILDING
PERMIT FILE MAINTEN FEE 100,000 48,693 51,307 (15,000) MATCH REVENUE TREND COMMUNITY DEVELOPMENT Total 100,000 48,693 51,307 (15,000) 260-PLAN MAINT FEES Total 100,000 48,693 51,307 (15,000) Grand Total 713,800 1,961,314 1,247,513 83,060

Page 2 of 2 ends

Item #8. Page 11
Meeting Date: 4/9/2024 / Packet Page #: 153
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
001-GENERAL FUND

COMMUNITY DEV

BUILDING
OFFICE SUPPLIES 12,750 8,022 4,728 2,250 INCREASE BASED ON ACTIVITY TRAINING & EDUCATION 5,000 100 4,900 1,000 INCREASE BASED ON ACTIVITY

TRANSPORTATION
CONTRACT SERVICES - - - 19,800 DOWNTOWN PLAZA CLEANING SERVICES COMMUNITY DEV Total 17,750 8,122 23,050 9,628

LIBRARY

ADULT SERVICES
EMPLOYER PAID BENEFIT 8,151 2,890 5,261 84 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED FLEX BENEFIT 52,992 15,973 37,019 554 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED INCENTIVE PAY 1,640 - 1,640 75 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED MISC PERS 30,424 13,260 17,164 401 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED PARS RETIREMENT 3,737 1,222 2,515 25 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED PART TIME 99,629 32,586 67,043 658 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED REGULAR TIME 296,108 108,333 187,775 3,331 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED WORKERS COMP 3,443 1,222 2,221 35 GRANT DECREASE, GENERAL FUND COVERAGE REQUIRED

DEVELOPMENT OFFICE
GAS 2,600 2,014 586 400 INCREASE BASED ON ACTIVITY

LIBRARY ADMIN
GAS 5,900 6,158 (258) 3,100 INCREASE BASED ON ACTIVITY
LIBRARY Total 504,623 183,657 8,663 320,966
POLICE

DISPATCH
TRAINING & EDUCATION - - - 15,000 CALOES DISPATCH TRAINING

INVESTIGATION
CONTRACT SERVICES 45,000 27,038 17,962 12,000 INCREASE BASED ON ACTIVITY PATROL
CONTRACT SERVICES 260,000 254,853 5,147 6,125 PARKING ENFORCEMENT CONTRACT COVERAGE ENHANCED K-9 SUPPLIES 8,000 4,769 3,231 8,000 SUPPORT/THERAPY K9 SUPPLIES O/T SPECIAL PD SERVICE 15,000 6,635 8,365 3 INCREASE BASED ON ACTIVITY

POLICE ADMIN
CONTRACT SERVICES 264,828 272,192 (7,364) 38,000 INCREASE BASED ON ACTIVITY POST TRAINING 35,000 30,169 4,831 11,000 POST MANDATED TRAINING PARTICIPATION INCREASE.

TRAINING & EDUCATION 26,000 15,702 10,298 11,000 COMMERCIAL DRIVER'S LICENSE FOR SWAT TRAINING

POLICE RECORDS
PRINTING 10,000 7,663 2,337 3,000 INCREASE IN POLICE RECORDS REQUESTS POLICE Total 663,828 619,021 104,128 44,807
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
1 OF 10
Item #8. Page 12
Meeting Date: 4/9/2024 / Packet Page #: 154
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS

PUBLIC WORKS

FACILITIES MAINTENANCE
BUILDING MAINT 100,670 107,788 (7,118) 24,824 INCREASE BASED ON ACTIVITY

STREETS
TRAINING & EDUCATION 10,180 16,024 (5,844) 12,000 CLASS B LICENSE TRAINING TREES
AGRICULTURAL SUPPLIES 8,660 15,468 (6,808) 5,060 INCREASE BASED ON ACTIVITY ELECTRIC 14,160 - 14,160 1,635 INCREASE BASED ON ACTIVITY EQUIPMENT MAINT 2,610 1,973 638 745 INCREASE BASED ON ACTIVITY PUBLIC WORKS Total 136,280 141,253 44,264 (4,973)

REC & HUMAN SRVS

COMM SVCS ADMIN
CONTRACT SERVICES 6,940 7,856 (915) 3,750 GLENDORA AVE BANNER, UPDATED TRAILS MAP OVERTIME - 1,292 (1,292) 2,500 INCREASE BASED ON ACTIVITY

HUMAN SVCS
OVERTIME - 1,025 (1,025) 1,500 INCREASE BASED ON ACTIVITY

RECREATION
OFFICE SUPPLIES 3,360 3,497 (137) 2,100 PARK EQUIPMENT, SOCCER GOALS OVERTIME - 379 (379) 1,500 INCREASE BASED ON ACTIVITY
PART TIME 108,652 86,797 21,855 50,000 INCREASE BASED ON ACTIVITY REC ACTV & EVENTS 142,850 80,952 61,898 25,700 RESTROOM RENTALS, MATS FOR JR ALL AMERICAN

TEEN CENTER
EQUIPMENT PARTS 2,800 904 1,896 13,600 SCORE BOARDS, MORE BASKETBALL PARTICIPATION OVERTIME - - - 1,500 INCREASE BASED ON ACTIVITY
REC & HUMAN SRVS Total 264,603 182,703 102,150 81,900
001-GENERAL FUND Total 1,587,083 1,134,757 282,255 452,327 2 OF 10
Item #8. Page 13
Meeting Date: 4/9/2024 / Packet Page #: 155
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
103-MEASURE E

REC & HUMAN SRVS

HOMELESSNESS
OVERTIME - 50 (50) 1,500 INCREASE BASED ON ACTIVITY
REGULAR TIME 188,906 80,261 108,644 7,500 POSITION TITLE CHANGE, SUPERINTENDENT TO MANAGER.

REC & HUMAN SRVS Total 188,906 80,311 108,594 9,000
103-MEASURE E Total 188,906 80,311 108,594 9,000
205-STATE GAS TAX

PUBLIC WORKS

STREETS
EQUIPMENT PARTS 17,780 16,529 1,251 4,765 INCREASE BASED ON ACTIVITY OFFICE SUPPLIES 1,620 1,355 265 1,090 INCREASE BASED ON ACTIVITY STREET REP & MAINT 152,380 151,789 591 57,355 INCREASE BASED ON ACTIVITY TREES
OVERTIME - 2,806 (2,806) 7,585 INCREASE BASED ON ACTIVITY PUBLIC WORKS Total 171,780 172,479 (699) 70,795
205-STATE GAS TAX Total 171,780 172,479 (699) 70,795
207-GRANTS
POLICE

COMMUNITY PRESERVATION
DIVISION SUPPLIES - - - 45,577 MATCH GRANT AWARD, FOR RADIO PURCHASE PATROL
DIVISION SUPPLIES - - - 10,407 MATCH GRANT AWARD, FOR RADIO PURCHASE POLICE Total - - 55,984 -
207-GRANTS Total - - 55,984 -
209-PROP A TRANSIT

COMMUNITY DEV

PUBLIC TRANSIT
BUS PASS SUBSIDY 10,000 11,091 (1,091) 5,000 INCREASE BASED ON ACTIVITY DIVISION SUPPLIES 12,000 8,601 3,399 3,000 INCREASE BASED ON ACTIVITY DUES & MEMBERSHIPS 1,000 1,180 (180) 180 INCREASE BASED ON ACTIVITY ELECTRIC 15,000 14,919 81 7,000 INCREASE BASED ON ACTIVITY TRAINING & EDUCATION 4,000 1,254 2,746 1,000 INCREASE BASED ON ACTIVITY COMMUNITY DEV Total 42,000 37,045 16,180 4,955
209-PROP A TRANSIT Total 42,000 37,045 16,180 4,955
3 OF 10
Item #8. Page 14
Meeting Date: 4/9/2024 / Packet Page #: 156
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
210- COPS
POLICE
PATROL
DIVISION SUPPLIES 38,647 38,647 - 3,879 PURCHASE OF PATROL HELMETS POLICE Total 38,647 38,647 - 3,879
210- COPS Total 38,647 38,647 - 3,879
212-CDBG

COMMUNITY DEV

CDBG GENL ADMIN
CONTRACT SERVICES 40,000 25,451 14,549 (10,067) TRUE-UP, MATCH GRANT AWARD COMMUNITY DEV Total 40,000 25,451 14,549 (10,067)
212-CDBG Total 40,000 25,451 14,549 (10,067)
214-USED OIL BLCK GRNT

PUBLIC WORKS

ENVIRON SERVICES
ADVERTISING 4,580 4,303 277 2,700 TRUE-UP, MATCH GRANT AWARD PUBLIC WORKS Total 4,580 4,303 277 2,700
214-USED OIL BLCK GRNT Total 4,580 4,303 277 2,700
4 OF 10
Item #8. Page 15
Meeting Date: 4/9/2024 / Packet Page #: 157
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
215- AQMD

COMMUNITY DEV

PUBLIC TRANSIT
ALTCOM 14,000 11,168 2,832 9,000 INCREASED PROGRAM PARTICIPATION COMMUNITY DEV Total 14,000 11,168 2,832 9,000
215- AQMD Total 14,000 11,168 2,832 9,000
228-BEV RECYC GRANT

CIP/OUTLAY

CAPITAL PROJECTS
CAPITAL IMPROVEMENT - 11,949 (11,949) 13,000 TRUE-UP, MATCH GRANT AWARD CIP/OUTLAY Total - 11,949 (11,949) 13,000
228-BEV RECYC GRANT Total - 11,949 (11,949) 13,000
5 OF 10
Item #8. Page 16
Meeting Date: 4/9/2024 / Packet Page #: 158
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
229-LIBRARY FRIENDS

LIBRARY

ADULT SERVICES
CONTENT FOR THE PUBLIC 65,100 62,468 2,632 15,400 TRUE-UP, MATCH GRANT AWARD CONTRACT SERVICES 38,600 3,500 35,100 10,440 TRUE-UP, MATCH GRANT AWARD DIVISION SUPPLIES 7,450 2,679 4,771 525 TRUE-UP, MATCH GRANT AWARD EMPLOYER PAID BENEFIT 408 173 235 (83) TRUE-UP, MATCH GRANT AWARD FLEX BENEFIT 2,700 1,149 1,551 (553) TRUE-UP, MATCH GRANT AWARD INCENTIVE PAY 360 - 360 (74) TRUE-UP, MATCH GRANT AWARD MISC PERS 1,954 821 1,133 (400) TRUE-UP, MATCH GRANT AWARD PARS RETIREMENT 120 28 93 (24) TRUE-UP, MATCH GRANT AWARD PART TIME 3,208 734 2,474 (657) TRUE-UP, MATCH GRANT AWARD PRINTING 1,550 142 1,408 (50) TRUE-UP, MATCH GRANT AWARD REGULAR TIME 16,238 6,706 9,532 (3,330) TRUE-UP, MATCH GRANT AWARD WORKERS COMP 169 65 105 (34) TRUE-UP, MATCH GRANT AWARD

LIBRARY ADMIN
CONTRACT SERVICES 2,000 - 2,000 (2,000) TRUE-UP, MATCH GRANT AWARD DIVISION SUPPLIES 9,750 - 9,750 (9,750) TRUE-UP, MATCH GRANT AWARD OFFICE SUPPLIES 500 - 500 (500) TRUE-UP, MATCH GRANT AWARD POSTAGE 1,000 - 1,000 (1,000) TRUE-UP, MATCH GRANT AWARD PRINTING 5,000 - 5,000 (5,000) TRUE-UP, MATCH GRANT AWARD REC ACTV & EVENTS 750 - 750 (750) TRUE-UP, MATCH GRANT AWARD UNIFORM & LINEN LAUNDRY 1,000 - 1,000 (1,000) TRUE-UP, MATCH GRANT AWARD

YOUTH SERVICES
CONTENT FOR THE PUBLIC 16,510 5,500 11,010 (11,010) TRUE-UP, MATCH GRANT AWARD DIVISION SUPPLIES 26,500 3,278 23,222 4,275 TRUE-UP, MATCH GRANT AWARD PRINTING 5,500 - 5,500 700 TRUE-UP, MATCH GRANT AWARD
UNIFORM & LINEN LAUNDRY 2,400 546 1,854 100 TRUE-UP, MATCH GRANT AWARD LIBRARY Total 208,766 87,787 (4,775) 120,979
229-LIBRARY FRIENDS Total 208,766 87,787 (4,775) 120,979 6 OF 10
Item #8. Page 17
Meeting Date: 4/9/2024 / Packet Page #: 159
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
254-OTS GRANT
POLICE
OTS STEP GRANT F24
CHECKPOINT SUPPLIES - 3,122 (3,122) 4,768 TRUE-UP, MATCH GRANT AWARD COLLAB TRAFFIC ENF - 9,214 (9,214) 25,700 TRUE-UP, MATCH GRANT AWARD EDUCATIONAL MATERIALS - 6,970 (6,970) 33,000 TRUE-UP, MATCH GRANT AWARD EDC PRESENTATIONS - 5,750 (5,750) 30,685 TRUE-UP, MATCH GRANT AWARD EMPLOYER PAID BENEFIT - 1,849 (1,849) 3,680 TRUE-UP, MATCH GRANT AWARD INSTATE TRAVEL - 761 (761) 2,880 TRUE-UP, MATCH GRANT AWARD O/T COLLABORATIVE DUI - - - 5,100 TRUE-UP, MATCH GRANT AWARD OT - KNOW YOUR LIMIT OPS - 829 (829) 2,000 TRUE-UP, MATCH GRANT AWARD OT-CHECKPOINT OPS - - - 2,160 TRUE-UP, MATCH GRANT AWARD OT-WARRANT/PROB SWEEPS - - - 4,115 TRUE-UP, MATCH GRANT AWARD PAS DEVICES/CALIB. UNITS - - 900 TRUE-UP, MATCH GRANT AWARD SATURATION PATROLS - 356 (356) 1,612 TRUE-UP, MATCH GRANT AWARD POLICE Total - 28,851 (28,851) 116,600
254-OTS GRANT Total - 28,851 (28,851) 116,600
255-MEASURE M

PUBLIC WORKS
TREES
OVERTIME 40 234 (194) 695 INCREASE BASED ON ACTIVITY
PUBLIC WORKS Total 40 234 (194) 695
255-MEASURE M Total 40 234 (194) 695
7 OF 10
Item #8. Page 18
Meeting Date: 4/9/2024 / Packet Page #: 160
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
290- HOUSING AUTH

COMMUNITY DEV

HOUSING AUTHORITY
CONTRACT SERVICES 11,046 4,870 6,176 12,000 ADDITIONAL SERVICES REQUIRED FOR HOUSING COMMUNITY DEV Total 11,046 4,870 6,176 12,000
290- HOUSING AUTH Total 11,046 4,870 6,176 12,000
321-CAPITAL PROJECTS

CIP/OUTLAY

CAPITAL PROJECTS
CAPITAL IMPROVEMENT 15,304,800 2,295,558 13,009,241 490,900 CIP PROJECTS-FACILITIES, PARKS, STREETS CIP/OUTLAY Total 15,304,800 2,295,558 13,009,241 490,900 321-CAPITAL PROJECTS Total 15,304,800 2,295,558 13,009,241 490,900 530-WATER CAPITAL

CIP/OUTLAY

CAPITAL PROJECTS
CAPITAL IMPROVEMENT 24,309,026 16,054,096 8,254,930 2,118,125 CIP PROJECTS-WATER,FACILITIES,STREETS CIP/OUTLAY Total 24,309,026 16,054,096 8,254,930 2,118,125 530-WATER CAPITAL Total 24,309,026 16,054,096 8,254,930 2,118,125 8 OF 10
Item #8. Page 19
Meeting Date: 4/9/2024 / Packet Page #: 161
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
531-WATER OPERATIONS

PUBLIC WORKS

CUSTOMER SERVICE
METER PARTS & SUPPLIES 122,164 114,274 7,890 144,165 INCREASE BASED ON ACTIVITY UNIFORM ALLOWANCE 250 1,750 (1,500) 2,500 INCREASE BASED ON NEW STAFFING NEEDS

FACILITIES MAINTENANCE
ELECTRIC 10,970 8,462 2,508 1,400 INCREASE BASED ON ACTIVITY OVERTIME 680 1,537 (857) 2,395 INCREASE BASED ON ACTIVITY

PRODUCTION
CHLORINATION SUPPLIES 70,000 64,211 5,789 2,500 INCREASE BASED ON ACTIVITY CONTRACT SERVICES 404,520 307,730 96,790 40,000 LEAD SERVICE LINE INVENTORY DIVISION SUPPLIES 2,500 1,576 924 500 INCREASE BASED ON ACTIVITY UNIFORM & LINEN LAUNDRY 7,000 7,807 (807) 2,450 INCREASE BASED ON ACTIVITY UNIFORM ALLOWANCE 1,375 875 500 3,250 INCREASE BASED ON ACTIVITY

TRANS/DIST
CONTRACT SERVICES 637,000 254,536 382,464 479,000 MORE STREET REPAIRS RELATED TO PIPELINE REPAIRS DIVISION SUPPLIES 8,000 7,723 277 3,500 INCREASE BASED ON ACTIVITY TREES
CONTRACT SERVICES 13,400 31,737 (18,337) 18,770 INCREASE BASED ON ACTIVITY

WATER ADMIN
OFFICE SUPPLIES 7,000 2,011 4,989 4,200 INCREASE BASED ON ACTIVITY POSTAGE 27,923 15,149 12,774 (900) CHANGE BASED ON ACTIVITY

WATER CONSERVATION
PART TIME 30,438 28,193 2,245 10,000 INCREASE BASED ON ACTIVITY UNIFORM ALLOWANCE 250 462 (212) 1,000 INCREASE BASED ON ACTIVITY PUBLIC WORKS Total 1,343,470 848,033 495,437 714,730
531-WATER OPERATIONS Total 1,343,470 848,033 495,437 714,730 542-LIABILITY INSURANCE

ADMIN SERVICES

RISK MGMT
GENERAL LIABILITY 1,000,000 2,304,890 (1,304,890) 1,267,580 DIFFICULT INSURANCE MARKET, INCREASE IN PREMIUMS PROPERTY INSURANCE 560,000 753,704 (193,704) 200,000 DIFFICULT INSURANCE MARKET, INCREASE IN PREMIUMS ADMIN SERVICES Total 1,560,000 3,058,594 (1,498,594) 1,467,580 542-LIABILITY INSURANCE Total 1,560,000 3,058,594 (1,498,594) 1,467,580 9 OF 10
Item #8. Page 20
Meeting Date: 4/9/2024 / Packet Page #: 162
FUND
FY 2024

AMENDED
BUDGET
FY 2024

ACTUALS &

ENCUMBER
FY 2024

REMAINING

BALANCE
FY 2024 MIDYEAR

ADJUSTMENTS EXPLAINATION OF ADJUSTMENT
DETAIL OF FY 2024 MIDYEAR EXPENDITURE ADJUSTMENTS
548-TECHNOLOGY

INFO SYSTEMS

INFO SYSTEMS
CELLULAR PHONES 104,900 68,806 36,094 15,000 MORE ACTIVE REFRESH PROGRAM COMPUTERS 108,114 74,220 33,894 20,000 MORE ACTIVE REFRESH PROGRAM INFO SYSTEMS Total 213,014 143,026 69,988 35,000
548-TECHNOLOGY Total 213,014 143,026 69,988 35,000
549-VEHICLE REPLACEMENT

PUBLIC WORKS

VEHICLES
CONTRACT SERVICES 255,290 332,087 (76,797) 64,455 CHANGE BASED ON ACTIVITY ELECTRIC 13,640 11,622 2,018 2,405 CHANGE BASED ON ACTIVITY EQUIPMENT PARTS 178,970 175,937 3,033 18,120 CHANGE BASED ON ACTIVITY FUEL 590,565 568,128 22,438 (120,134) CHANGE BASED ON ACTIVITY OVERTIME 6,730 3,762 2,968 795 CHANGE BASED ON ACTIVITY SOFTWARE 12,000 225 11,775 50,000 REPLACE FUEL SYSTEM SOFTWARE TRAINING & EDUCATION 10,050 10,104 (54) 11,150 CHANGE BASED ON ACTIVITY VEHICLES - COMMUNITY SERV - 23,209 (23,209) 23,209 ZAMBONIS, GYM MAINTENANCE VEHICLES - PW WATER 790,991 328,562 462,428 940,000 VACTOR TRUCK, 4 TRUCKS FOR WATER STAFF PUBLIC WORKS Total 1,858,236 1,453,635 404,601 990,000
549-VEHICLE REPLACEMENT Total 1,858,236 1,453,635 404,601 990,000 GRAND TOTAL ALL FUNDS 25,490,794 46,895,393 21,404,598 6,393,581 10 OF 10
Item #8. Page 21
Meeting Date: 4/9/2024 / Packet Page #: 163

CITY OF GLENDORA

GENERAL FUND MULTI-YEAR FINANCIAL FORECAST
A
FY 2023
ACTUAL
1 BEGINNING BALANCE $ 17,622,380 $ 18,093,331 $ 18,517,006 $ 18,517,006 $ 18,517,006 $ 18,517,006 REVENUE A&B1 B1&C C&D D&E E&F F&G G&H
2 Property Taxes $ 16,396,478 $ 16,760,300 2.2% 16,760,300 $ 0.0% 17,302,900 $ 3.2% 17,926,400 $ 3.6% 18,875,800 $ 5.3% 19,697,600 $ 4.4% 19,739,600 $ 0.2%3 Sales Tax 11,338,329 11,514,000 1.5% 11,514,000 0.0% 11,820,000 2.7% 11,870,000 0.4% 11,920,000 0.4% 11,920,000 0.0% 11,920,000 0.0%4 Other Taxes 3,645,228 3,602,000 -1.2% 3,602,000 0.0% 3,617,000 0.4% 3,607,000 -0.3% 3,632,000 0.7% 3,642,000 0.3% 3,662,000 0.5%5 Licenses & Permits 1,438,478 1,207,475 -16.1% 1,182,475 -2.1% 1,212,475 2.5% 1,212,475 0.0% 1,212,475 0.0% 1,212,475 0.0% 1,212,475 0.0%6 Fines & Forfeitures 266,404 -16.7% 222,000 222,000 0.0% 222,000 0.0% 222,000 0.0% 222,000 0.0% 222,000 0.0% 222,000 0.0%7 Rents & Interest 2,081,559 1,492,275 -28.3% 1,489,625 -0.2% 1,530,750 2.8% 1,561,000 2.0% 1,583,710 1.5% 1,606,470 1.4% 1,634,700 1.8%8 Plan, Bldg & Eng 1,598,319 1,507,710 -5.7% 1,482,710 -1.7% 1,507,710 1.7% 1,507,710 0.0% 1,507,710 0.0% 1,507,710 0.0% 1,507,710 0.0%9 Admin, Rec & Library 1,026,902 -6.1% 955,450 964,120 -0.9% 979,700 2.5% 980,045 0.0% 981,110 0.1% 982,010 0.1% 982,038 0.0%10 All Other 7,626,452 -92.5% 590,356 575,356 2.6% 370,725 -37.2% 367,755 -0.8% 368,755 0.3% 374,260 1.5% 370,265 -1.1%11 Transfers In-Measure E 3,700,000 - 0.0% 3,700,000 0.0% 3,919,470 5.9% 3,818,700 -2.6% 4,125,000 8.0% 3,925,000 -4.8% 4,020,000 2.4% REVENUE TOTAL 45,418,148 $ $ 41,545,236 -8.5% 41,498,916 $ -0.1% 42,482,730 $ 2.4% 43,073,085 $ 1.4% 44,428,560 $ 3.1% 45,089,525 $ 1.5% 45,270,788 $ 0.4%

EXPENDITURES
12 Salaries 15,861,076 16,300,073 2.8% 16,360,635 0.4% 16,570,655 1.3% 17,505,129 5.6% 18,052,324 3.1% 18,537,643 2.7% 18,472,708 -0.4%13 Retirement 2,264,606 2,169,735 -4.2% 2,170,343 0.0% 2,490,225 14.7% 2,778,797 11.6% 3,088,853 11.2% 3,367,467 9.0% 3,634,456 7.9%14 Other Benefits 2,930,723 3,823,475 30.5% 3,824,471 0.0% 3,941,036 3.0% 3,993,289 1.3% 4,013,657 0.5% 4,027,134 0.3% 4,036,129 0.2%15 Maint & Ops 7,512,769 9,135,153 21.6% 9,355,242 2.4% 9,031,710 -3.5% 9,057,019 0.3% 9,137,208 0.9% 9,287,229 1.6% 9,454,893 1.8%16 Allocation - Internal Svc 3,733,601 4,551,396 21.9% 4,551,396 0.0% 5,116,154 12.4% 4,932,523 -3.6% 5,185,343 5.1% 5,048,689 -2.6% 4,760,950 -5.7%17 Allocation - Insurance 2,178,440 1,748,088 -19.8% 1,748,088 0.0% 1,760,249 0.7% 1,771,458 0.6% 1,793,695 1.3% 1,804,990 0.6% 1,816,470 0.6%18 Elections 2,517 217.9% 8,000 8,000 0.0% 130,500 1531.3% 8,000 -93.9% 130,500 1531.3% 8,000 -93.9% 130,500 1531.3%19 Transfers Out-POB 3,004,899 2,942,335 100.0% 2,942,335 0.0% 2,948,175 0.2% 2,953,460 0.2% 2,950,335 -0.1% 2,953,377 0.1% 2,954,332 0.0%20 Transfers Out-Other 7,165,252 -99.1% 67,455 67,455 0.0% 70,350 4.3% 73,410 4.3% 76,643 4.4% 54,996 -28.2% 10,350 -81.2% EXPENDITURE TOTAL 44,653,884 $ $ 40,745,710 -8.8% 41,027,965 $ 0.7% 42,059,055 $ 2.5% 43,073,085 $ 2.4% 44,428,560 $ 3.1% 45,089,525 $ 1.5% 45,270,788 $ 0.4% 21 Net (Loss) 764,264 799,526 470,951 423,675 - - - -22 ENDING BALANCE $ 18,093,331 48.3% 18,517,006 $ 45.2% 18,517,006 $ 44.2% 18,517,006 $ 43.1% 18,517,006 $ 41.9% 18,517,006 $ 41.1% NOTES:
2 Numbers from consultant steady increases in property tax.3 Numbers from consultant, some stabilization and then steady increases projected in sales tax.4 Franchise Fees are projected to remain relatively consistent. Business License & TOT taxes are projected to remain consistent, confirmed with consultant.5,6 The revenues are projected to be relatively consistent into the future years.7 Increased rental activity, City's investments incrase due to increase interest rates. Use of GASB 87 for rental revenue and cashflow statement from investment advisor for interest income.8 Development has continued and steady increase are projected, staff will continue to evaluate as the inflationary impacts on the economy are navigated at the federal level.9 FY24 & Beyond expected to be consistent with FY23 with continued activity.10 FY22 to FY24 DOF approved $200K for ROPS administrative amount and City assumes $25K for FY25 and beyond. This line also includes the ARPA Revenue Loss Allowance Recognition for FY23.11 This line was established with MidYear for FY22. Based on funding needs from Measure E to balance the General Fund.12,13,14CalPERS net investment return of 5.8% ending 6/30/23 (1% loss). Salaries include costs of the new positions requested and salary increases due to negotiations in the out years.15 FY22 includes some one times items (i.e. the January 2022 wind event costs). FY 23 and beyond assume a full return of services and the impacts of inflation.16,17 These costs are related to internal services funds. Fluctuation due to capital outlay needs in Information Technology and City Fleet.18 The City holds elections in November of even calendar years.19,20 Includes debt service payment for the 2019 POBs, lease pmts on the energy efficiency projects & Landscape Maintenance Fund subsidy.20 FY23 includes a transfer out of funds available as a result of the ARPA Revenue Loss Allowance recognized in the General Fund.22 The City's General Fund Reserve Policy is a minimum of 30% to maximum of 45% of prior year operational expenditures. 21 Net (Loss) is the contingency or difference of Revenues from Expenditures.

AMENDED MID-YEAR PROJECTED PROJECTED PROJECTED ADOPTED
FY2027-28 FY2028-29

PROJECTED
FY 2023-24 FY 2023-24 FY 2025-26 FY 2026-27 FY 2024-25
Item #8. Page 22
Meeting Date: 4/9/2024 / Packet Page #: 164

CITY OF GLENDORA
MEASURE E MULTI‐YEAR FINANCIAL FORECAST
A
FY 2023
ACTUAL
1 BEGINNING BALANCE - - - - - -
REVENUE A&B1 B1&C C&D D&E E&F F&G G&H
2 Transactions & Use Tax $ 8,768,781 $ 8,900,000 1.5% 8,900,000 $ 0.0% 9,020,000 $ 1.3% 9,050,000 $ 0.3% 9,100,000 $ 0.6% 9,100,000 $ 0.0% 9,100,000 $ 0.0%3 Interest 91,192 -44.0% 51,100 51,100 0.0% 51,600 1.0% 52,100 1.0% 52,600 1.0% 53,100 1.0% 53,700 1.1% REVENUE TOTAL 8,859,972 $ $ 8,951,100 1.0% 8,951,100 $ 0.0% 9,071,600 $ 1.3% 9,102,100 $ 0.3% 9,152,600 $ 0.6% 9,153,100 $ 0.0% 9,153,700 $ 0.0%

EXPENDITURES
4 Salaries 568,301 1,747,445 207.5% 1,756,445 0.5% 1,841,039 4.8% 1,878,028 2.0% 1,940,115 3.3% 1,990,633 2.6% 2,036,197 2.3%5 Retirement 108,986 164.0% 287,771 287,771 0.0% 327,988 14.0% 359,869 9.7% 402,626 11.9% 434,557 7.9% 468,906 7.9%6 Other Benefits 126,183 233.7% 421,086 421,086 0.0% 432,093 2.6% 433,908 0.4% 435,979 0.5% 436,784 0.2% 437,444 0.2%7 Maint & Ops 6,057 1914.0% 122,000 122,000 0.0% 253,000 107.4% 403,000 59.3% 403,000 0.0% 403,000 0.0% 403,000 0.0%8 Transfers Out-GF 3,700,000 - 0.0% 3,700,000 0.0% 3,919,470 5.9% 3,818,700 -2.6% 4,125,000 8.0% 3,925,000 -4.8% 4,020,000 2.4%9 Transfers Out-POB 247,040 381,195 54.3% 381,195 0.0% 376,085 -1.3% 370,955 -1.4% 371,865 0.2% 367,175 -1.3% 366,425 -0.2% 10 Transfers Out-CIP 1,200,000 1,020,802 -14.9% 1,020,802 0.0% 960,962 -5.9% 918,820 -4.4% 737,007 -19.8% 797,976 8.3% 710,863 -10.9%11 Transfers Out-Pension Fund 612,481 - 0.0% 612,481 0.0% 576,577 -5.9% 551,292 -4.4% 442,204 -19.8% 478,785 8.3% 426,519 -10.9%12 Transfers Out-OPEB 115 Trust 204,160 - 0.0% 204,160 0.0% 192,193 -5.9% 183,764 -4.4% 147,402 -19.8% 159,595 8.3% 142,173 -10.9%13 Transfers Out-Internal Svc 204,160 - 0.0% 204,160 0.0% 192,193 -5.9% 183,764 -4.4% 147,402 -19.8% 159,595 8.3% 142,173 -10.9%14 Capital Outlay/Projects 638,448 250,000 -61% 241,000 -3.6% -100.0% - 0.0% - 0.0% - 0.0% - 0.0% - EXPENDITURE TOTAL 2,895,014 $ $ 8,951,100 209.2% 8,951,100 $ 0.0% 9,071,600 $ 1.3% 9,102,100 $ 0.3% 9,152,600 $ 0.6% 9,153,100 $ 0.0% 9,153,700 $ 0.0% 15 Net (Loss) - - - - - - - -16 ENDING BALANCE $ - $ - $ - $ - $ - $ - NOTES:
2 Numbers from consultant, some stabilization and then steady increases projected in sales tax.3 The City's investments are trending in a positive direction due to increase interest rates. Use of cashflow statement from investment advisor for interest income. 4,5,6 Salaries/Benefits/Retirement show the impacts of recent CalPERS loss of 5.05%. Salaries include ongoing costs of the new positions requested, and salary schedule re-alignment from recent completed negotiations. 7 Includes $220K for Homelessness Programs in FY 23-24 and $370K for Homelessness Progams for FY 24-25 and beyond. City staff is actively looking for grants to recover these anticipated costs.8 Transfer to cover General Fund deficit and meet the contingency reserve policy limits.9 Transfer for fairshare of pension obligation bond debt service cost. 1012
50% to the Capital Projects Fund, 30% to the PERS Rate Stabilization Fund, 10% to OPEB Section 115 Trust and 10% to Internal Service Funds. 14 This line includes additional funding for the Finkbiner Park Playground, Restroom and Tennis/Pickleball Court Project approved by Council February 8, 2022.

AMENDED PROJECTED
FY2028-29
B1 D E F C G H
The City has taken a more active approach to budgeting for the reserve policy that provides funding for capital projects, pension stabilization, subsidies for internal service funds, and OPEB 115 Trust. These transfers may be updated based on actual results at the end of the fiscal year.

FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY2027-28

ADOPTED PROJECTED PROJECTED
FY 2023-24

MID-YEAR PROJECTED
Item #8. Page 23
Meeting Date: 4/9/2024 / Packet Page #: 165

CITY OF GLENDORA

WATER FUNDS MULTI-YEAR BUDGET PROJECTION
A
FY 2023
FUND 531 - OPERATIONS ACTUAL
BEGINNING BALANCE 12,530,040 $ 8,042,877 $ 12,345,186 $ 11,711,477 $ 12,386,147 $ 12,597,737 $

REVENUE
1 Water Charges 18,980,414 21,145,500 11.4% 21,145,500 0.0% 27,705,500 31.0% 27,292,500 -1.5% 27,936,500 2.4% 29,978,500 7.3% 30,228,500 0.8% 2 Elevation 1,084,278 1,700,000 56.8% 1,700,000 0.0% 1,750,000 2.9% 1,750,000 0.0% 1,750,000 0.0% 1,750,000 0.0% 1,750,000 0.0% 3 Sales to Other Water Co 115,895 50,000 -56.9% 50,000 0.0% 50,000 0.0% 50,000 0.0% 50,000 0.0% 50,000 0.0% 50,000 0.0% 4 Misc Revenues/Interest 356,367 282,375 -20.8% 282,375 0.0% 284,100 0.6% 289,275 1.8% 292,100 1.0% 294,900 1.0% 297,950 1.0% REVENUE TOTAL 20,536,954 23,177,875 12.9% 23,177,875 0.0% 29,789,600 28.5% 29,381,775 -1.4% 30,028,600 2.2% 32,073,400 6.8% 32,326,450 0.8%

EXPENDITURES
5 Production 3,337,383 7,875,510 136.0% 7,924,255 0.6% 7,630,197 -3.7% 7,665,294 0.5% 7,698,981 0.4% 7,722,828 0.3% 7,746,731 0.3% 6 Transmission/Distribution 1,906,020 2,911,479 52.8% 2,989,979 2.7% 1,998,038 -33.2% 2,024,078 1.3% 2,098,710 3.7% 2,146,599 2.3% 2,194,619 2.2% 7 Elevation (Pumping Expenses) 1,538,279 1,700,000 10.5% 1,700,000 0.0% 1,750,000 2.9% 1,750,000 0.0% 1,750,000 0.0% 1,750,000 0.0% 1,750,000 0.0% 8 Water Customer Service 1,691,114 1,349,425 -20.2% 1,496,090 10.9% 1,318,324 -11.9% 1,318,785 0.0% 1,343,580 1.9% 1,360,058 1.2% 1,376,598 1.2% 9 Water Administration 1,830,505 2,346,066 28.2% 2,349,366 0.1% 2,544,337 8.3% 2,082,067 -18.2% 2,341,739 12.5% 2,296,173 -1.9% 2,578,673 12.3% 10 Support 2,890,178 3,526,618 22.0% 3,953,138 12.1% 4,142,377 4.8% 4,292,794 3.6% 4,427,777 3.1% 4,548,493 2.7% 4,659,036 2.4% 11 Water Conservation 808,005 1,656,989 105.1% 1,667,989 0.7% 1,124,424 -32.6% 1,053,614 -6.3% 1,079,920 2.5% 1,095,842 1.5% 1,111,805 1.5% 12 Debt Service 2,427,384 2,541,870 4.7% 2,541,870 0.0% 2,535,145 -0.3% 4,416,788 74.2% 4,409,217 -0.2% 4,408,487 0.0% 4,409,913 0.0% 13 Transfer Out - Capital Fund 5,550,000 3,000,000 -45.9% 3,000,000 0.0% 2,400,000 -20.0% 5,365,400 123.6% 4,155,000 -22.6% 6,500,000 56.4% 6,400,000 -1.5% 14 Transfer Out - Energy & Others 41,242 2.7% 42,352 42,352 0.0% 44,449 5.0% 46,664 5.0% 49,006 5.0% 33,330 -32.0% 1,000 -97.0% EXPENDITURE TOTAL 22,020,110 26,950,308 22.4% 27,665,038 2.7% 25,487,291 -7.9% 30,015,484 17.8% 29,353,930 -2.2% 31,861,810 8.5% 32,228,375 1.2% Operations Net (Loss) (1,483,156) (3,772,433) (4,487,163) 4,302,309 (633,709) 674,670 211,590 98,075 15 ENDING BALANCE 8,042,877 36.4% 60.2 12,345,186 % 58.0 11,711,477 % 59.7 12,386,147 % 12,597,737 60.2% 59.3 12,695,812 % FY 2023 FY 2023-24
FUND 530 - CAPITAL PROJECTS ACTUAL AMENDED
BEGINNING BALANCE 29,186,260 $ 5,268,578 $ 14,831,426 $ 12,937,300 $ 9,575,449 $ 8,056,220 $

REVENUE
16 Transfer In - Operating Fund 5,550,000 3,000,000 -45.9% 3,000,000 0.0% 2,400,000 -20.0% 5,365,400 123.6% 4,155,000 -22.6% 6,500,000 56.4% 6,400,000 -1.5% 17 Development Fees/Other 257,000 305,456 -15.9% 257,000 0.0% 259,600 1.0% 262,100 1.0% 264,700 1.0% 267,300 1.0% 270,000 1.0% 18 Infrastructure Revenue Bond - - 0.0% - 0.0% 15,000,000 0% - -100.0% - 0% - 0% - 0% REVENUE TOTAL 5,855,456 3,257,000 0.0% 3,257,000 0.0% 17,659,600 442.2% 5,627,500 -68.1% 4,419,700 -21.5% 6,767,300 53.1% 6,670,000 -1.4%

EXPENDITURES
19 Capital Projects 6,358,992 25,056,557 294.0% 27,174,682 8.5% 8,096,752 -70.2% 7,521,626 -7.1% 7,781,551 3.5% 8,286,529 6.5% 9,041,527 9.1% EXPENDITURE TOTAL 6,358,992 25,056,557 294.0% 27,174,682 8.5% 8,096,752 -70.2% 7,521,626 -7.1% 7,781,551 3.5% 8,286,529 6.5% 9,041,527 9.1% Capital Projects Net (Loss) (21,799,557) (503,536) (23,917,682) 9,562,848 (1,894,126) (3,361,851) (1,519,229) (2,371,527) 20 ENDING BALANCE $ 5,268,578 $ 12,937,300 14,831,426 $ 9,575,449 $ $ 8,056,220 $ 5,684,693 NOTES:
1 Rate Study Adopted December 2023 according to Infrastructure Assessment.3 Sales to other companies, depends on the water demand from other water company 4 Primarily interest earnings, forecasted conservatively. 10 Cost of water personnel, water assessments, cost of water conservation grant programs and costs related to the divisions supporting the water fund (i.e Finance, Human Resources, etc.). 12 Debt Service includes the 2012 CSCDA Water Revenue Bonds, 2016 Water Revenue Bonds and the 2019 Pension Obligation Bonds. Debt service of $1.9million Infrastructure Bond 14 Transfers for Citywide Energy Efficiency Project debt service & to LMD's to supplement zones.15 Water Fund Reserves Policy (adopted by Resolution No. 2010-49) equal to the cost to fund operations for a six-month period.16 Primarily interest earnings, forecasted conservatively. 17 Revenue Bond Issuance $15 M to fund CIP.

FY 2025-26 FY 2026-27 FY2027-28 FY2028-29

MID-YEAR ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED FY 2023-24 FY 2024-25
J

PROJECTED
F
FY 2023-24

ADOPTED
E
FY 2024-25 FY2028-29
H
FY 2025-26

PROJECTED
FY2027-28

PROJECTED
BD G
FY 2026-27

MID-YEAR PROJECTED
FY 2023-24

AMENDED
1 of 1
Item #8. Page 24
Meeting Date: 4/9/2024 / Packet Page #: 166
RESOLUTION CC 2024-____

A RESOLUTION APPROVING AN AMENDMENT TO THE

AUTHORIZED POSITION CONTROL LISTING AND THE

CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF

GLENDORA

THE CITY COUNCIL
City of Glendora, California
WHEREAS, Section 2.08.074(4) of the Glendora Municipal Code provides that it is the duty and responsibility of the City Manager to recommend to the City Council such reorganization of offices, positions, departments, or units under their direction as may be indicated in the interest of efficient, effective, and economical conduct of the city’s business.

WHEREAS, Section 2.09.030 of the Glendora Municipal Code provides that a Position Classification Plan, and revisions thereof, shall be prepared by the Personnel Officer covering all positions in the City, which shall become effective upon the approval of the City Council.

WHEREAS, AB 1484 was signed by Governor Gavin Newsom on October 10, 2023 and effective January 1, 2024, public employers will be required to provide certain information to temporary employees upon hire such as job description.

WHEREAS, as part of the ongoing effort to modernize the organization, coordinate implementation of the 2023-25 Two-Year Strategic Plan objectives, address legislative initiatives, and prepare for succession planning, the need for new classifications were evaluated.

WHEREAS, these changes have been incorporated into the Proposed Amended Budget for Fiscal Year 2023-2024, and beyond.

WHEREAS, periodically the Compensation Plan and authorized positions lists are amended to reflect changes in the organizational structure.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Council:

A. Approve the following recommended new and revised classifications and salary ranges for inclusion in the Position Compensation Plan and the Authorized Position Listing within the City’s Fiscal Year 2023-24 amended budget plan and approve the job descriptions included as Exhibit A and the Citywide Salary Schedules as Exhibit B:

Title Bargaining Unit Propose Salary
Administrative Intern Part-Time $20.48/hr - $24.90/hr
Recreation Aide Part-Time $16.00/hr - $19.45/hr
Assistant Recreation Leader Part-Time $17.66/hr - $21.47/hr Recreation Leader Part-Time $19.02/hr - $23.12/hr
Recreation Specialist Series Part-Time $22.06/hr - $31.09/hr Library Aide Series Part-Time $16.00/hr - $39.80/hr
Maintenance Aide Part-Time $22.61/hr - $27.48/hr
Office Aide Series Part-Time $16.00/hr - $24.29/hr
Item #8. Page 25
Meeting Date: 4/9/2024 / Packet Page #: 167
Resolution CC 2024-_____ Page 2 of 5
Police Cadet Part-Time $16.00/hr - $19.45/hr
Reserve Police Officer Part-Time $17.23/hr - $20.94/hr
Parks & Landscape Contracts Supervisor GMA $6,113.86 – 7,431.44/mo Human Services Supervisor GMA $6,113.86 – 7,431.44/mo
Human Services Manager GMA $8,638.73 - $10,500.43/mo
Recreation Manager GMA $8,638.73 - $10,500.43/mo
Accounting Manager GMA $8,638.73 - $10,500.43/mo
Library Services Manager GMA $8,638.73 - $10,500.43/mo
Transportation Manager GMA $9,535.54 - $11,590.51/mo
Housing & Econ Dev Manager GMA $9,535.54 - $11,590.51/mo Deputy City Manager Executive $16,363.41 - $20,435.66/mo Assistant City Manager Executive $17,181.61 – $21,457.48/mo SECTION 2. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same into the Book of Original Resolutions and that this Resolution shall take effect and be in force on this date.

SECTION 3. The City Clerk is hereby directed to forward a copy of this Resolution to the Administrative Services Director.

PASSED, APPROVED and ADOPTED this __ day of April, 2024.

City Council of Glendora, CA
BY:

MENDELL THOMPSON
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney
Item #8. Page 26
Meeting Date: 4/9/2024 / Packet Page #: 168
Resolution CC 2024-_____ Page 3 of 5

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #8. Page 27
Meeting Date: 4/9/2024 / Packet Page #: 169
Resolution CC 2024-_____ Page 4 of 5

EXHIBIT A

JOB DESCRIPTIONS
Item #8. Page 28
Meeting Date: 4/9/2024 / Packet Page #: 170
Resolution CC 2024-_____ Page 5 of 5

EXHIBIT B

CITYWIDE SALARY SCHEDULES
Item #8. Page 29
Meeting Date: 4/9/2024 / Packet Page #: 171
Date Adopted:04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

ADMINISTRATIVE INTERN
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, performs a wide variety of typing and general clerical work of a general and routine nature; performs related duties as required.

CLASS CHARACTERISTICS
Administrative Intern is the entry-level, educational position. Initially under direct supervision, incumbents learn and perform a variety of specialized administrative support duties in an assigned unit.

ESSENTIAL JOB FUNCTIONS
These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Letters in parenthesis at the end of each function statement represent the abilities required to perform that function.

Some of the typical duties of the Administrative Intern include but are not limited to, the following:

1. Develops and maintains departmental databases, records, and documentation; completes, types, copies, and files standardized documents; informs supervisor of policy and procedural activities.

2. Performs as a liaison with other departments and agencies to gather and disseminates information.

3. Performs research on departmental concerns; gathers and analyzes data; prepares and updates reports and correspondence; assists in the preparation and submission of grant applications, requests for proposals, and related materials.

4. Assists in the development and implementation of departmental policies and procedures; interprets departmental rules and regulations.

5. Performs other related duties as assigned.

QUALIFICATION GUIDELINES
Education and/or Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

High school graduate or equivalent, with at least two years of college in the study of business, political science, public administration or a related field.

Licenses and Certifications:

Possession of a valid California driver license and maintain a satisfactory driving record during the course of employment.

Item #8. Page 30
Meeting Date: 4/9/2024 / Packet Page #: 172
PT Administrative Intern -2-
Knowledge and Skills:

Must have experience in MS Office Suite including but not limited to Excel, Word, and Outlook Ability to accomplish tasks and goals with accuracy and within deadlines, listen attentively, think creatively and clearly; professionally communicate and convey information both verbally and in writing; provide excellent customer service.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

ENVIRONMENTAL CONDITIONS
Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

PHYSICAL DEMANDS
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 31
Meeting Date: 4/9/2024 / Packet Page #: 173
Date Adopted:04/09/2024
Employee Association: PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

RECREATION AIDE
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, Recreation Aide performs a wide variety of recreational program assistance tasks.

CLASS CHARACTERISTICS
Recreation Aide is an entry level classification that will provide a variety of recreation activities at an indoor and/or outdoor recreational facility.

ESSENTIAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job. These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability.

Some of the typical duties of the Recreation Aide include but are not limited to the following:

1. Assists in sports, arts and crafts, games, hiking, and play activities for youth.

2. Assists in the organization and delivery of various Community Services programs or services.

3. Assures the safety of participants through proper use of equipment and enforcement of rules and regulations.

4. Assists in supervision of community centers and park areas.

5. Sets up and takes down tables, chairs and equipment for classes, programs, and special events.

6. May complete written reports including facility checks and attendance reports.

7. Performs other related duties as assigned.

Experience:

Previous experience or volunteer experience with youth or senior community is highly desirable.

Licenses and Certifications:

Possession of a Class C California Driver’s license and a satisfactory driving record during the course of employment.

Item #8. Page 32
Meeting Date: 4/9/2024 / Packet Page #: 174
PT Recreation Aide - 2 -
Knowledge and Skills:

Ability to follow oral and written instructions; work well with children, teens and/or adults; enforce safety regulations and rules; establish and maintain effective working relationships with staff and the public.

ENVIRONMENTAL CONDITIONS
Work is performed in a standard office setting and at indoor and outdoor recreational facilities; travel to different locations; incumbents may be exposed to inclement weather conditions; incumbents may be required to work extended hours including evenings and weekends; duties may be performed at a desk or computer terminal; frequent interruptions and contact in person and on the telephone with a variety of City staff, the general public, and others.

PHYSICAL DEMANDS
Set up and take down tables, chairs and other equipment for classes or special events; perform various tasks for extended periods of time requiring physical strength, dexterity and endurance including standing, walking, running, crawling, bending, lifting and climbing; must be able to lift 40 pounds and push/pull 50 pounds and get from location to location during the course of doing business.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 33
Meeting Date: 4/9/2024 / Packet Page #: 175
Date Adopted: 04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

ASSISTANT RECREATION LEADER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, Assistant Recreation Leader performs a wide variety of recreational program assistance tasks, which include planning, organizing, setup, supervising, and teardown of various recreational activities & events.

CLASS CHARACTERISTICS
Assistant Recreation Leader is an entry level classification that will promote, organize and provide personal leadership to a variety of recreation activities at an indoor and/or outdoor recreational facility.

Some of the typical duties of the Assistant Recreation Leader include but are not limited to, the following:
• Responding to participant questions in person and by phone. • Assisting with producing flyers, calendars, schedules, brochures, etc. • Accepting and processing activity registrations.
• Planning and scheduling daily activities for center programs. • Assisting staff with organizing and staffing programs and special events that may include setting up and taking down tables, chairs and equipment. • Responding to requests from participants, instructors, and volunteers. • Completing written reports.
• Other duties as assigned.

Education:

May include, but are not limited to, the following: High school graduate or equivalent.

Licenses and Certifications:

Item #8. Page 34
Meeting Date: 4/9/2024 / Packet Page #: 176
PT Assistant Recreation Leader - 2 -
Applicants must possess a Class C California driver's license and a satisfactory driving record during the course of employment.

Knowledge and Skills:

Candidates must be proficient in Microsoft Office applications such as Word, Excel, etc.

Ability to follow oral and written instructions; establish and maintain effective working relationships with staff and the public; enforce safety regulations and rules.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 35
Meeting Date: 4/9/2024 / Packet Page #: 177
Date Adopted: 04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

RECREATION LEADER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, Recreation Leader performs a wide variety of recreational program assistance tasks, which include planning, organizing, setup, supervising, and teardown of various recreational activities & events.

CLASS CHARACTERISTICS
Recreation Leader is an entry level classification that will promote, organize and provide personal leadership to a variety of recreation activities at an indoor and/or outdoor recreational facility.

Under direct supervision, the Recreation Leader performs a variety of clerical and program assistance. Some of the typical duties of the Recreation Leader include but are not limited to, the following:

1. Responding to participant questions in person and by phone

2. Assisting with producing flyers, calendars, schedules, brochures, etc.

3. Accepting and processing activity registrations

4. Planning and scheduling daily activities for center programs

5. Assisting staff with organizing and staffing programs and special events

6. Setting up and taking down tables, chairs and equipment

7. Responding to requests from participants, instructors, and volunteers

8. Completing written reports

Education:

May include, but are not limited to, the following: High school graduate or equivalent.

Item #8. Page 36
Meeting Date: 4/9/2024 / Packet Page #: 178
PT Recreation Leader - 2 -
Licenses and Certifications:

Applicants must possess a Class C California driver's license and a satisfactory driving record during the course of employment.

Knowledge and Skills:

Candidates must be proficient in Microsoft Office applications such as Word, Excel, etc.

Ability to follow oral and written instructions; establish and maintain effective working relationships with staff and the public; enforce safety regulations and rules;

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 37
Meeting Date: 4/9/2024 / Packet Page #: 179
Date Adopted: 04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

RECREATION SPECIALIST SERIES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, Recreation Specialist Series assists in supervising and coordinating a variety or recreational activities for youth, adults and senior which include after school, playground and childcare programs, sports leagues, city wide special events, cultural arts programs, education and recreational classes, senior services, aquatics and field and facility reservations; and performs related duties as assigned.

CLASS CHARACTERISTICS
Recreation Specialist Series is an entry level classification that will promote, organize and provide personal leadership to a variety of recreation activities at an indoor and/or outdoor recreational facility. With guidance and direction, the incumbent assists professional staff in identifying, developing, implementing and operating elements of the City’s recreation and community services programs.

Some of the typical duties of the Recreation Specialist Series include but are not limited to, the following:

Recreation Specialist I:

1. Plans, organizes, schedules, coordinates and evaluates recreation and senior services including youth programs, adult sports, city wide special events, cultural arts programs and educational and recreational classes.

2. Ensures a safe environment is maintained at recreation venues.

3. Coordinates and monitors private and public reservations at recreational facilities and parks.

4. Coordinates and represents the Department concerning recreational facilities, programs, reservations, and events.

5. Coordinates the repair and upkeep of the recreation facilities; makes recommendations as to possible improvements.

6. Manages and coordinates the department’s recreation registration software programs.

7. Interviews, recruits, trains, coordinates, and supervises the work of part-time and seasonal recreation employees which includes such duties as instructing, assigning and reviewing Item #8. Page 38
Meeting Date: 4/9/2024 / Packet Page #: 180
PT Recreation Specialist Series - 2 -
work, planning, maintaining standards, coordinating activities, allocating personnel and dealing with employee issues.

Recreation Specialist II:

1. Assist in preparing and monitoring the budget for events, programs and facilities.

2. Offers and evaluates programs on an on-going basis, sets measurable goals and objectives.

3. Assist with variety of projects and studies; researches, compiles data, and recommends solutions or presents findings.

4. Prepares and processes reports and records related to program operations, activities effectiveness, registrations, fees and staff hires.

5. Prepares and processes purchase of and payment for equipment, supplies and services.

6. Participates in developing, evaluating, and modifying recreation policies, procedures, and programs.

Experience:

High school graduate or equivalent, plus two years of college coursework and experience in developing, organizing, and directing programs.

Licenses and Certifications:

Applicants must possess a Class C California driver's license and a satisfactory driving record during the course of employment.

Knowledge and Skills:

Candidates must be proficient in Microsoft Office applications such as Word, Excel, etc.

Ability to follow oral and written instructions; establish and maintain effective working relationships with staff and the public; enforce safety regulations and rules;

PHYSICAL DEMANDS
Set up and take down tables, chairs and other equipment for classes or special events; perform various tasks for extended periods of time requiring physical strength, dexterity and endurance Item #8. Page 39
Meeting Date: 4/9/2024 / Packet Page #: 181
PT Recreation Specialist Series - 3 -
including standing, walking, running, crawling, bending, lifting and climbing; must be able to lift 40 pounds and push/pull 50 pounds and get from location to location during the course of doing business.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 40
Meeting Date: 4/9/2024 / Packet Page #: 182
Date Adopted: 04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME
Library Aide Series
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision Library Aide Series performs a wide variety of clerical and technical library work in support of various library services and functions.

CLASS CHARACTERISTICS
Incumbents perform the less difficult and more routine clerical/technical work and are required to use independent judgment in making decisions in accordance with established policy, rules, and procedures. Work is usually supervised while in progress and fits an established structure or pattern.

Some of the typical duties of the Library Aide Series include but are not limited to, the following:

Library Aide I:
• May work with a team providing, planning, and/or directing library programming, special projects, tours, etc.
• Opens, closes, and secures library building.
• Supplies public copiers and printers with paper, ink, and toner. • Assists in keeping all areas of the library in a clean, neat and orderly condition. • Conducts collection maintenance and inventory control. • May assist customers with a variety of transactions, equipment, and questions; may resolve issues with overdue, damaged, and lost items.
• May collect fines and fees.
• May assist with preparing new and replacement material for circulation. • Assists with meeting room use, including meeting space and/or event set-up and teardown. • May perform light building maintenance duties.
• May assist in the review and improvement of procedures. • May answer and direct telephone calls to the appropriate person/department.

Library Aide II:
• Assists customers with a variety of transactions, equipment, and questions; resolves issues with overdue, damaged, and lost items.
• Collects fines and fees, may reconcile daily monetary transactions and deposits. • Answers and directs telephone calls to the appropriate person/department.

Item #8. Page 41
Meeting Date: 4/9/2024 / Packet Page #: 183
PT Library Aide Series - 2 -
• Technical processing of materials, including mending and withdrawing • Assists with inventory control and collection development. • May work independently or with a team providing, planning, and/or directing library programming, special projects, tours, etc.
• Assists with meeting room use, including meeting space and/or event set-up and teardown. • May perform light building maintenance duties.
• May help cover any of the duties of the Aide I position.

Library Aide III:
• Works independently or with a team providing, planning, and/or directing library programming, special projects, tours, etc.
• Assists customers with variety of transactions, equipment, and questions; resolves issues with overdue, damaged, and lost items.
• Assists with meeting room use, including meeting space and/or event set-up and teardown. • Collects fines and fees, reconciles daily monetary transactions and deposits. • Maintains accurate records and prepares reports according to established deadlines. • Answers and directs telephone calls to the appropriate person/department. • Assists with inventory control, budget information, and collection development. • Maintains a neat and organized work environment.
• Orders supplies, monitors expenditures
• Assists with cataloging and oversight of technical processing of materials. • May train and coordinate work with other staff and volunteers and give input for staff evaluations.
• Maintains existing interdepartmental relationships and internal/external partnerships. • May review, improve and set procedures.
• May perform light building maintenance duties.
• May help cover any of the duties of the Aide I and Aide II positions.

Education and Experience:

Library Aide I: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Library Aide II: Applicants must have any combination equivalent to graduation from high school or attainment of GED or CHSPE certificate and at least one year of significant customer service experience.

Library Aide III: Graduation from high school or equivalent and college level course work in library technology or related field plus two years of library, book retail, or other related experience.

Licenses and Certifications:
• Possession of a Class C California Driver’s license and a satisfactory driving record during the course of employment.

Knowledge and Skills:

Item #8. Page 42
Meeting Date: 4/9/2024 / Packet Page #: 184
PT Library Aide Series - 3 -
• Candidates must be proficient in Microsoft Office applications such as Word, Excel, and be familiar with computer operations including web-based programs. • Considerable knowledge of library operations; material processing procedures; acquisitions; public contact techniques; office methods and procedures; and Dewey decimal system.

Demonstrated customer service and problem-solving skills; math and analytical skills; skill in operating and troubleshooting of a variety of computer, peripherals and software programs.

ENVIRONMENTAL CONDITIONS
Work is performed primarily in a standard office and/or public setting. Duties are often performed at a customer service counter, desk or computer terminal; subject to noise from library operations and from office equipment operation; frequent interruptions and contact in person and on the telephone with the general public, City staff and others. At least minimal environmental controls are in place to assure health and comfort.

PHYSICAL DEMANDS
Primary functions require sufficient physical ability and mobility to work in an office/library setting; to stand or sit for prolonged periods of time; to stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull up to 40 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 43
Meeting Date: 4/9/2024 / Packet Page #: 185
Date Adopted: 04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

MAINTENANCE AIDE
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under direct supervision, the Maintenance Aide position performs janitorial and maintenance duties; inspects facility for potential hazards and unsafe conditions; ensures facilities are secure upon closing; must work well with the public; must work well independently and as a collaborative member of a team; serves as a front line contact for the enforcement of City policies and codes in a public facility; maintains security of facility per City standards, and performs other duties as required.

CLASS CHARACTERISTICS
This is an entry level classification that performs a wide variety of janitorial and room set up functions.

Some of the typical duties of the Maintenance Aide include but are not limited to, the following:
• Perform janitorial services including restroom cleaning, floor mopping, vacuuming, dusting, window cleaning, emptying trash containers, light bulb changing, cleaning water fountains, kitchen equipment, patio furniture, etc.
• Perform room set-up; read daily schedule of events and set up rooms with tables and chairs according to the needs of the scheduled use; take down tables and chairs as appropriate.
• Open, close, and secure building; Make minor repairs to building as necessary; Monitor facility use; Perform related duties as assigned.

Education:
• Graduation from High School or equivalent.

Licenses and Certifications:
• Applicants must possess a Class C California driver's license and a satisfactory driving record during the course of employment.

Item #8. Page 44
Meeting Date: 4/9/2024 / Packet Page #: 186
PT Maintenance Aide II - 2 -
Knowledge and Skills:
• Some experience performing janitorial duties is desirable.

ENVIRONMENTAL CONDITIONS
While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions and toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office and moderate when in the field.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, and hear. The employee is occasionally required to use hands to finger, handle, feel, or operate objects, tools, or controls and reach with hands and arms.

The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

WORK ENVIRMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 45
Meeting Date: 4/9/2024 / Packet Page #: 187
Date Adopted:04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

OFFICE AIDE SERIES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, performs a wide variety of typing and general clerical work of a general and routine nature; performs related duties as required.

CLASS CHARACTERISTICS
Office Aide Series is an entry-level position. Initially under direct supervision, incumbents learn and perform a variety of specialized office support duties in an assigned unit.

Some of the typical duties of the Office Aide Series include but are not limited to, the following:

1. Establishing and maintaining departmental information, records and files.

2. Assisting department staff in obtaining information for preparation of reports and/or other office business.

3. Responding to a variety of requests for assistance and information from the public and fellow City staff.

4. Providing clerical support to departmental staff; Answering phones; Filing; Budget tracking; Typing and data input; Deliver inter-departmental office supplies; Performs other related duties as assigned.

5. Processing requests and other information on computer programs related to Divisional responsibilities.

6. Preparing and processing correspondence of all types.

Education and Experience:

Office Aide I: High school graduate or equivalent with excellent customer service skills.

Office Aide II: High school graduate or equivalent, plus one year of office clerical experience and excellent customer service skills.

Item #8. Page 46
Meeting Date: 4/9/2024 / Packet Page #: 188
PT Office Aide Series -2-
Office Aide III: High school graduate or equivalent, plus one to two years of office clerical experience and excellent customer service skills.

Office Aide IV: High school graduate or equivalent, plus two years of office clerical experience and excellent customer service skills.

Licenses and Certifications:

Possession of a valid California driver license and maintain a satisfactory driving record during the course of employment.

Knowledge and Skills:

Candidates must be proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and Publisher; have basic knowledge of operation of office equipment.

Ability to learn and operate various types of office equipment, such as copier, fax, scanner, postage machine, etc.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 47
Meeting Date: 4/9/2024 / Packet Page #: 189
Date Adopted: 04/09/2024
Employee Association: PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

POLICE CADET
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under direction, the Police Cadet performs varied functions within the Police Department which require communicating with the public and City employees; provides general clerical support to department staff; performs related duties as required.

CLASS CHARACTERISTICS
Police Cadet is a specialized clerical classification utilized in the Police Department. Incumbents of the class perform assigned clerical tasks in accordance with established procedures.

Some of the typical duties of the Police Cadet include but are not limited to, the following:

1. Operates the telephone switchboard.

2. Operates police radio and computer systems.

3. Prepares minor reports.

4. Gives tours of the police facility.

5. Serves subpoenas.

6. Coordinates witnesses for court appearances.

7. Performs other related duties as assigned.

Education:

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be graduation from high school or equivalent, and enrollment in college in a course of study directed at earning a degree in a field related to law enforcement.

Licenses and Certifications:

Possess a valid Class "C" California driver's license and a satisfactory driving record; be 18 to 21 years of age at time of hire; hearing must be normal and without defect.

Item #8. Page 48
Meeting Date: 4/9/2024 / Packet Page #: 190
PT Police Cadet - 2 -

PHYSICAL DEMANDS
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 49
Meeting Date: 4/9/2024 / Packet Page #: 191
Date Adopted: 04/09/2024
Employee Association : PT Not Represented
FLSA: Non-Exempt

CITY OF GLENDORA

PART-TIME

RESERVE POLICE OFFICER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Reserve Police Officer performs a variety of duties in the enforcement of law and order and to carry out special assignments in the protection of life and property.

CLASS CHARACTERISTICS
Reserve Police Officers must have successfully completed a P.O.S.T. (Peace Officers Standards and Training) approved Reserve Academy program. Reserve Officers, under immediate supervision, are responsible for performance of the full range of law enforcement duties.

Duties may include, but are not limited to, the following:

1. Under immediate supervision, patrol City in radio-equipped car; answer calls for the protection of life and property; and, the enforcement of City, County, and State laws. May conduct both preliminary and follow-up investigations of disturbances, prowlers, burglaries, thefts, hold-ups, death, and other criminal incidents.

2. Make arrests as necessary; interview victims, complainants, and witnesses; interview suspects; gather and preserve evidence; and, testify and present evidence in court.

3. Contact and cooperate with other law enforcement agencies in matters relating to the apprehension of offenders and the investigation of offenses.

4. Prepare reports on arrests, traffic violations, impounded property, and other case reports.

5. Stop drivers who are operating vehicles in violation of laws; warn drivers against unlawful practices; issue citations; and, make arrests as necessary.

6. Check buildings for physical security, report street lamps that are not working, and report or remove traffic hazards.

7. Supervise custody of prisoners, search, fingerprint, photograph, book, and transport prisoners.

8. Direct traffic and special events, fires, and other emergency or congested situations

9. Maintain contact with citizens regarding potential law enforcement problems and preserve good relationships with the general public.

10. Serve warrants and subpoenas, file complaints, and perform other work related to the Item #8. Page 50
Meeting Date: 4/9/2024 / Packet Page #: 192
PT Reserve Police Officer - 2 -
processing of misdemeanor and felony complaints.

11. Assist in the performance of special investigative and crime prevention duties as required.

12. Appear in court on and off duty as the arresting officer.

13. Administer first aid as necessary.

14. Attend meetings, seminars, and training sessions as assigned.

15. Assume duties of a disaster worker in the event of a locally declared emergency.

16. Perform related duties as assigned.

Education and Experience:

Applicants must have any combination of education and/or experience that provides the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or equivalent, with some college units desirable.

Licenses and Certifications:

Applicants must possess a Class C California driver's license and a satisfactory driving record during the course of employment. Must be at least 21 years of age.

CPR Certifications.

First Aid Certification.

POST certified Reserve Police Officer Academy
Knowledge and Skills:

Police methods and procedures, including patrol, crime prevention, traffic control, investigation, and identification techniques; and, equipment, jail operations, police records, and first aid techniques.

Criminal law and criminal procedures with particular reference to the apprehension, arrest, and custody of persons committing misdemeanors and felonies, including rules of evidence pertaining to the search and seizure and the preservation of evidence in traffic and criminal cases.

Self-defense tactics; Interviewing and interrogation techniques; Health and safety code, pertaining to controlled substances.

Item #8. Page 51
Meeting Date: 4/9/2024 / Packet Page #: 193
Date Adopted: 04/09/2024
Employee Association : GMA
FLSA: Exempt

CITY OF GLENDORA

PARKS AND LANDSCAPE SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, plans, coordinates, supervises, and directs the maintenance of City trees, parks, grounds, athletic fields, and other landscaped areas, through direct oversight of staff or contract services; performs related duties as required.

CLASS CHARACTERISTICS
This is a single position class that reports to the Assistant Director of Public Works or his/her designee. This position is responsible for supervising employees and/or contractors engaged in the maintenance of City trees, parks, and grounds; manages all landscape and tree maintenance contracts and park development site improvements; provides technical assistance for the tree program and to the general public.

1. Plans, coordinates, supervises, and inspects the work of those engaged in the repair and maintenance of City landscaping, including parks, trees, open space, medians/right-ofway landscaping, landscape maintenance assessment district sites, grounds, athletic fields, and related facilities.

2. Schedules and supervises the work of crews engaged in maintaining natural and artificial turf, trimming and pruning trees and shrubs using power tools and boom truck, maintaining and repairing irrigation systems, maintaining, planting and removing trees, shrubs and hedges, and applying pesticides and herbicides, including City weed abatement activities.

3. Evaluates service needs and work methods; establishes and enforces operating and safety procedures; investigates service requests and complaints made by the public; as necessary, explains priorities, programs, and policies.

4. Estimates time and material costs; evaluates and institutes changes in work methods, priorities, and routes; assists in the development of the budget and monitors expenditures.

5. Maintains records and writes a variety of reports and memos on work performed, vandalism, and traffic accidents.

6. Inspects City landscape areas to ensure conditions comply with City standards; oversee the City tree program.

7. Participates in park and tree planning studies and future needs, prepares plans, specifications, and cost estimates, and performs inspections on capital improvement projects. Makes recommendations regarding tree policies and strategic planning goals as they relate to the City’s urban forest.

Item #8. Page 52
Meeting Date: 4/9/2024 / Packet Page #: 194
Parks and Landscape/Contracts Supervisor - 2 -

8. Selects, trains, and evaluates employees; takes necessary disciplinary actions.

9. Provides or coordinates detailed training related to unit operations including the areas of pesticides/herbicides, plant and tree identification, irrigation systems, landscape design, health and safety practices, mechanical operations, and disaster training; coordinates training with other departments including training regarding equipment operation, safety training, and driver’s licenses refresher courses.

10. Provides assistance to other departments related to special events; answers emergency calls from the public and other agencies taking appropriate action such as placing barricades, removing fallen trees and limbs, etc.

REQUISITE ABILITIES
a. Communicate clearly and concisely, both orally and in writing. b. Maintain accurate records, research and prepare complex reports on a variety of subjects. c. Plan, assign, supervise, direct, and oversee the work of employees engaged in the installation, repair, and maintenance of grounds facilities. d. Analyze data and information and draw logical conclusions. e. Select, train, supervise, and evaluate employees.
f. Train personnel on unit activities, procedures and regulations. g. Make decisions regarding operational and personnel functions. h. Operate programs within allocated amounts.
i. Respond to emergency and problem situations in an effective manner. j. Communicate effectively with a variety of personnel and establish/maintain effective working relationships.
k. Explain and apply policies and procedures.
l. Interpret and apply rules, regulations, legislation and policies. m. Understand and follow verbal and written directions. n. Oversee the use and care of a variety of tools, materials, and equipment common to the park maintenance and the care of trees.
o. Plan, assign and inspect the work of subordinates.
p. Allocate equipment, materials, and personnel in a cost-effective manner. q. Prepare cost estimates for time, materials and equipment. r. Attend public meetings as needed.
s. Prepare and present reports.
t. Accurately diagnose and remedy tree issues, including removals and chemical treatments as needed.

Item #8. Page 53
Meeting Date: 4/9/2024 / Packet Page #: 195
Parks and Landscape/Contracts Supervisor - 3 -
Experience:

Two (2) years of experience in parks and landscape maintenance, design, development, or repair work in a lead capacity.

Education:

A Bachelor’s degree with major course work in horticulture or closely related field.

Licenses and Certifications:

Possession of, or ability to obtain with 12 months of hire, a valid California Driver’s License and satisfactory driving record.

Possession of or ability to obtain a valid Pest Control Applicator License.

Certification as an Arborist by the International Society of Arboriculture and other similar or more advanced certifications and credentials are highly desirable.

Knowledge and Skills:

Considerable knowledge of methods, materials, and equipment used in turf management; irrigation programs; park, parkway and median maintenance; tree trimming and pest control; advantages and disadvantages of various types of turf, trees and tree pests; equipment and their application in turf and tree management; equipment inspection, maintenance, and repair; pertinent laws, codes, safety orders, and safe work practices related to grounds maintenance and repair; principles of supervision and training.

PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting and outdoor field environment; travel from site to site; exposure to noise, dust, grease, smoke, fumes, noxious odors, gases, mechanical and electrical hazards, and all types of weather and temperature conditions; exposure to hazardous traffic conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; work at heights; incumbents may be required to respond to emergency and public calls after hours including evenings and weekends.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting and in a field environment; to walk, stand, and sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties; to climb unusual heights on ladders; to lift, carry, push, and/or pull moderate to heavy amounts of weight; to operate assigned equipment Item #8. Page 54
Meeting Date: 4/9/2024 / Packet Page #: 196
Parks and Landscape/Contracts Supervisor - 4 -
and vehicles; and to verbally communicate to exchange information; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 55
Meeting Date: 4/9/2024 / Packet Page #: 197
Date Adopted: 06/13/06

CITY OF GLENDORA

HUMAN SERVICES SUPERVISOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, plans, coordinates, directs, and supervises a wide range of recreation programs and activities; organizes and conducts special events; supervises staff; performs related duties as required.

CLASS CHARACTERISTICS
This class reports to the Human Services Manager. This class has responsibility for planning and supervising major recreational programs and assists in formulating division policy.

1. Plans, develops, organizes, and supervises leisure time activities for participants from preschool to advanced age groups and annual calendar of community programs; supervises excursions. (a c h i j l m n)

2. Determines personnel, equipment, and material needs for program activities. (a b c d e f g h i j m)

3. Participates in interviewing, hiring, training, supervising, and evaluating recreation personnel including permanent staff, part-time staff, contract employees, and volunteers. (a b c e f g h)

4. Coordinates scheduling of contract instructors; plans arts and crafts and cultural activities; special events, and other activities for year-round and seasonal programs. (a b c d f g h i j l m o)

5. Coordinates reservation of public facilities, setups, takedowns, and cleaning. (a c d f g h j m)

6. Supervises the collection and accounting of money for class registrations; submits purchase requisitions; prepares budget recommendations for the allocation of personnel, equipment, and supplies for program activity areas. (a c g h i j k l m) Item #8. Page 56
Meeting Date: 4/9/2024 / Packet Page #: 198
Recreation Supervisor - 2 -

7. Drafts news releases and public brochures concerning recreation and leisure activities; maintains inventories of program supplies and equipment. (a c f g h i j k l m n)

8. Evaluates program attendance, participant responses and costs, and makes recommendations regarding the continuance or cancellation of programs. (a c d g h i j k l m n)

9. Analyzes trends in recreation programming, community attitudes, programs being offered, program requests, socio-economic issues, population age groupings, and other factors in program planning. (a c f g h i j m n o)

10.Attends meetings and assists in the preparation and presentation of staff reports; meets with various governmental agencies and professional and community groups to promote existing recreational and leisure activities and programs and to develop new programs. (f g h j m n o)

REQUISITE ABILITIES
The following generally describes the abilities required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. a. Write reports and keep accurate records.
b. Supervise and evaluate the work of staff.
c. Make decisions regarding operational and personnel functions. d. Respond to problem situations in an effective manner. e. Train personnel on program activities, procedures and regulations. f. Communicate effectively with a variety of personnel and establish effective working relationships.
g. Explain and apply policies and procedures.
h. Understand and follow verbal and written directions. i. Operate programs within budgetary limitations.
j. Analyze data and information.
k. Perform mathematical computations.
l. Operate a computer and use a variety of computer software. m. Interpret and apply rules, regulations, legislation and policies.

Item #8. Page 57
Meeting Date: 4/9/2024 / Packet Page #: 199
Recreation Supervisor - 3 -
n. Analyze community needs as related to departmental programs and formulate goals and objectives.
o. Effectively work with people having varied socio-economic standings.

MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability.

QUALIFICATIONS GUIDELINES
Education and/or Experience Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

A Bachelor’s degree with major course work in recreation or related field and two years of recreation program experience in a lead supervisory capacity.

Knowledge and Skill Levels
Considerable knowledge of the theories, principles, practices, and programs common to the field of recreation and leisure services and community center operations and management; budgeting and personnel management as practiced in public agencies; principles of supervision; first aid methods and safety practices related to recreational program planning and evaluation; methods for identifying community recreation needs.

Special Requirements
Possession of or ability to obtain a Class C California driver’s license and a satisfactory driving record.

Environment: Work is performed in a standard office setting and at indoor and outdoor recreational facilities; travel to different locations; incumbents may be exposed to inclement weather conditions; incumbents may be required to work extended hours including evenings and weekends; duties may be performed at a desk or computer terminal; frequent interruptions and contact in person and on the telephone with a variety of City staff, the general public, and others.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and recreation facility setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations; and to verbally communicate to Item #8. Page 58
Meeting Date: 4/9/2024 / Packet Page #: 200
Recreation Supervisor - 4 -
exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #8. Page 59
Meeting Date: 4/9/2024 / Packet Page #: 201
Date Adopted: 04/09/2024

CITY OF GLENDORA

HUMAN SERVICES MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under administrative direction, plans, directs, coordinates, and evaluates the activities of the Human Services Division; implements policies and establishes procedures related to each divisions’ functions; develops and administers each divisions’ budget; establishes and maintains effective contact with community leaders and groups; performs related duties as required.

CLASS CHARACTERISTICS
This class assists in formulating department policy, reports directly to the Director of Community Services, and supervises full-time, part-time, seasonal, and volunteer staff.

1. Develops, maintains and implements policies, procedures and regulations relating to Human Services programs and operations; ensures all activities and programs are conducted in accordance with related laws, ordinances, rules and regulations; ensures that policies are administered equitably. (a b d e f g h i j k m n o p)

2. Develops short and long term goals for each division; facilitates successful completion of set goals. (a b d e f g h i j k m n o p)

3. Plans, directs, and coordinates Human Services, and other specialized programs, services, and activities including Outreach, Nutrition and Information & Referral; manages contracts and cooperative agreements for Human Services programs and classes. (a b d g h i m n o q r)

4. Directs facility management and maintenance for assigned facility; solicits, evaluates, and administers maintenance and repair contracts; oversees all facility usage and maintenance. (a b c d e g h i j k n o q r)

5. Represents the City at various meetings with community groups, clubs, and organizations; coordinates programs with local schools, hospitals, and community agencies. (a b c f i m q r)

6. Prepares and administers the budget for the Human Services ; monitors expenditures to ensure fiscal responsibility; research, plan, and direct funds for capital projects. (a b c d g h i k n o p)

7. Prepares and administers grants and other proposals that provide funding; maintains and monitors requirements of county, state, and federal funding sources. (a b c d g h i k n o p)

8. Maintains Human Services Directory for referral of any available resources serving the community. (a b c d g h k l m)

9. Develops promotional materials for programs and services; markets Human Services programs offered to the community and senior citizen residents. (a b c d f g i j k l m o q)

10. Provides initial evaluation services to assist the public in receiving counseling and educational programs designed to aid individuals toward social adjustment, finding Item #8. Page 60
Meeting Date: 4/9/2024 / Packet Page #: 202
Human Services Superintendent - 2 –
employment, housing, educational opportunities and community resources. (a c d e g h i j k l m o q r)

11. Acts as liaison to local community colleges, universities, school districts, other governmental agencies, private organizations, the Senior Advisory Committee, and specialized user groups to enhance and expand existing programs and services. Serves as staff liaison to the Partners of La Fetra, a non-profit organization established to benefit the La Fetra Center; provides direction and guidance to board members as necessary. (a b c d f i j k m o)

12. Supervises, directs, and organizes the senior citizen activities, special events and related leisure and specialized services. (a c d e g h i j k l m o q r)

13. Conducts special studies as assigned and submits related reports. (a b d g j k o p)

14. Selects assigned employees; oversees an extensive volunteer program; plans and organizes work; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates performance of employees and providers of contract services; executes disciplinary action. (a d e g q)

15. Manages and facilitates the rental of facilities including staffing, scheduling and collection of fees in accordance with set policies and procedures. (a b c f g o q r)

REQUISITE ABILITIES
The following generally describes the abilities required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. a. Communicate clearly and concisely, both orally and in writing. b. Research and prepare complex reports on a variety of subjects. c. Establish and maintain effective relationships with the community at large, the City Council, and other public officials.
d. Plan, direct, and coordinate senior citizen and other human services programs. e. Train, supervise and evaluate employees.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions. h. Operate programs within allocated funding.
i. Coordinate, organize and implement nutrition, recreation and leisure time activities and work with a variety of organizations.
j. Understand, explain and apply policies and procedures. k. Analyze unusual situations and resolve them through application of management principles and practices.
l. Prepare and distribute publicity related to division programs. m. Understand the diverse needs of senior citizens and design programs to meet those needs.
n. Plan and enforce a balanced budget including the interpretation of financial statements and cost accounting reports.
o. Identify methods to maximize service effectiveness and efficiency. p. Interpret financial statements and cost accounting reports. Administer contracts and ensure compliance with contract provisions.

Item #8. Page 61
Meeting Date: 4/9/2024 / Packet Page #: 203
Human Services Superintendent - 3 –
q. Work a flexible schedule.
r. Mobility.

MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability.

ADDITIONAL FUNCTIONS
At the request of the Department head, with approval from the City Manager, a 10% stipend is available to the incumbent in this classification for additional duties taken on related to oversight of the administrative section of the Community Services Department, including but not limited, to acting in the Director’s absence, personnel matters, and budget oversight and other direct oversight as recognized by the Department head. The stipend may be revoked at the recommendation of the Department head and concurrence with City Manager at any time.

A Bachelor’s degree with major course work in social sciences or related field and three years of increasingly responsible professional experience in human services, social services, or a related field.

Knowledge and Skill Levels
Extensive knowledge of the principles and practices of human services program delivery and operation; thorough knowledge of the principles of organization, administration and supervision; community based resources, programs and organizations for referral purposes; federal and state regulations related to funding and grants proposals; methods and techniques of counseling; program evaluation and analysis methods; laws, ordinances, rules, and regulations governing the conduct of social services programs; organization of city government, and the effective methods of professional leadership within this framework; principles and practices of supervision; office management and municipal budgetary processes; basic social service concepts.

Special Requirements
Possession of, or ability to obtain, a Class C California driver’s license and a satisfactory driving record.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate Item #8. Page 62
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office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

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Date Adopted: 04/09/2024

CITY OF GLENDORA

RECREATION MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under administrative direction, plans, directs, and coordinates the activities of the Recreation and Teen Center divisions; implements policies and establishes procedures related to division functions; develops and administers the division budget; establishes and maintains liaison to the public; performs related duties as required.

CLASS CHARACTERISTICS
This class reports to the Community Services Director and directs a large number of permanent, part-time, seasonal, and volunteer staff through subordinate Recreation Supervisors.

1. Maintains and implements policies and regulations relating to recreational activity and facility maintenance for various City recreation facilities; ensures that policies are administered equitably. (a b d g h j k l m)

2. Plans, directs, and coordinates recreation activities and services; develops procedures to conduct activities; ensures that activities are conducted in accordance with related laws, ordinances, rules, and regulations; develops comprehensive plans to satisfy future needs for services. (a b d e g h j k l m o)

3. Acts as department liaison with college and school districts, other governmental agencies, and private organizations; networks with other agencies to enhance existing programs and services and/or to bring new activities/services into existence. (a b c d f g h i j k l m o r)

4. Manages golf course and facilities maintenance for various City recreation facilities by administering contract services; maintains liaison with contracting agencies and service providers; ensures adherence with contract provisions. (a b c d f g h i j k l m o r)

5. Prepares and administers the budget for the Recreation division including the Teen Center budget; research, plan, and direct funds for capital projects. (a b d g h j k l n p)
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6. Advises, and otherwise provides assistance to the Youth Sport Heritage and Preservation Boards, other City personnel, other agencies, and the public regarding recreation related issues. (a b c d f g h i j k l m o)

7. Selects department employees; plans and organizes work; develops and establishes work methods and standards; conducts or directs staff training and development; reviews and evaluates employee performance; executes disciplinary action. (a d e g j k m)

8. Represents the City, or delegates such authority, in relations with the community, advisory committees, local, county, state, and federal agencies, other Parks and Recreation departments, and professional organizations. (a c d f i j k m)

REQUISITE ABILITIES
The following generally describes the abilities required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. a. Communicate clearly and concisely, both orally and in writing. b. Research and prepare complex reports on a variety of subjects. c. Establish and maintain effective relationships with the community at large, the City Council, and other public officials.
d. Plan, direct, and coordinate the work of a division of the Community Services Department; organize several facilities and events simultaneously. e. Train, supervise and evaluate employees.
f. Represent the City in a variety of meetings.
g. Make decisions regarding operational and personnel functions. h. Operate programs within allocated amounts.
i. Work with a variety of organizations.
j. Understand, explain and apply policies and procedures. k. Analyze unusual situations and resolve them through application of management principles and practices.
l. Identify methods to maximize service effectiveness and efficiency. m. Deal constructively with conflict and develop effective resolutions. n. Assist in planning and enforcing a balanced budget.
o. Develop new policies impacting division operations/procedures.

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p. Interpret financial statements and cost accounting reports. q. Administer contracts and ensure compliance with contract provisions.

MARGINAL FUNCTIONS
These are position functions which may be changed, deleted or reassigned to accommodate an individual with a disability.

A Bachelor’s degree with major course work in recreation or a related field and three years of increasingly responsible professional experience in public recreation that would include or be supplemented by two years of supervisory experience.

Knowledge and Skill Levels
Extensive knowledge of the principles and practices of public recreation programs and community services; inter-governmental and private recreation programs, facilities, and resources; a variety of sports/youth sports organizations; related laws, ordinances, rules, and regulations; community organization and methods for assessing and stimulating meaningful public interest and participation; role of citizen committees, organization of city government, and the effective methods of professional leadership within this framework; principles and practices of supervision. Considerable knowledge of the principles and practices of park facilities maintenance.

Special Requirements
Possession of, or ability to obtain, a Class C California driver’s license and a satisfactory driving record.

Ability to work nights and weekends to attend meetings, special events, and various other activities.

Environment: Work is performed primarily in a standard office setting with travel from site to site. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

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Physical: Primary functions require sufficient physical ability and mobility to work in an office setting with travel from site to site to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Revised by Johnson & Associates LLC June, 2006
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CITY OF GLENDORA

PART-TIME EMPLOYEES
SALARY SCHEDULE Revised 04/09/2024
POSITION TITLE TYPE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 1 PT ADMINISTRATIVE ASSISTANT PTL 7/10/2023 25.59 26.87 28.21 29.62 31.10 2 PT BUILDING INSPECTOR PTL 7/10/2023 32.33 33.95 35.65 37.43 39.30 3 PT COMMUNITY SERVICES OFFICER PTL 7/10/2023 24.64 25.87 27.17 28.53 29.95 4 PT EXECUTIVE ASSISTANT PTL 7/10/2023 31.18 32.73 34.37 36.09 37.89 5 PT JAILER PTL 7/10/2023 25.26 26.52 27.85 29.24 30.70 6 PT LIBRARIAN I PTL 7/10/2023 30.78 32.31 33.93 35.63 37.41 7 PT LIBRARIAN II PTL 7/10/2023 35.69 37.47 39.35 41.32 43.38 8 PT MAINTENANCE WORKER PTL 7/10/2023 22.88 24.03 25.23 26.49 27.81 9 PT OFFICE ASSISTANT PTL 7/10/2023 19.73 20.72 21.75 22.84 23.98 10 PT PLANNING TECHNICIAN PTL 7/10/2023 25.89 27.18 28.54 29.97 31.47 11 PT POLICE LIEUTENANT PTL 7/10/2023 75.54 79.32 83.28 87.45 91.82 12 PT POLICE OFFICER PTL 7/10/2023 41.96 44.06 46.26 48.58 51.01 13 PT POLICE RECORDS SPECIALIST PTL 7/10/2023 21.78 22.87 24.01 25.21 26.47 14 PT POLICE SERGEANT PTL 7/10/2023 62.14 65.24 68.50 71.93 75.53 15 PT POLICE DISPATCHER I PTL 7/10/2023 26.54 27.86 29.26 30.72 32.26 16 PT POLICE DISPATCHER II PTL 7/10/2023 32.33 33.95 35.65 37.43 39.30 17 PT REC & HUMAN SERVICES COORD PTL 7/10/2023 25.26 26.52 27.85 29.24 30.70 18 PT RETIRED ANNUITANT PTL 7/10/2023 28.24 29.66 31.14 32.70 34.33 19 PT SENIOR OFFICE ASSISTANT PTL 7/10/2023 21.78 22.87 24.01 25.21 26.47 20 PT WATER CONSERVATION OFFICER PTL 7/10/2023 27.88 29.27 30.74 32.28 33.89 21 PT ADMINISTRATIVE INTERN PT 12/25/2023 20.48 21.51 22.58 23.71 24.90 22 PT ASSISTANT MECHANIC PT 12/25/2023 19.02 19.97 20.97 22.02 23.12 23 PT ASSISTANT RECREATION LEADER PT 12/25/2023 17.66 18.54 19.47 20.44 21.47 24 PT LIBRARY AIDE I PT 12/25/2023 16.00 16.80 17.64 18.52 19.45 25 PT LIBRARY AIDE II PT 12/25/2023 18.56 19.48 20.46 21.48 22.55 26 PT LIBRARY AIDE III PT 12/25/2023 20.99 22.04 23.15 24.30 25.52 27 PT LIBRARY AIDE IV PT 12/25/2023 23.17 24.33 25.55 26.83 28.17 28 PT LIBRARY AIDE V PT 12/25/2023 32.74 34.38 36.10 37.90 39.80 29 PT LIBRARY PAGE PT 12/25/2023 16.00 16.80 17.64 18.52 19.45 30 PT MAINTENANCE AIDE II PT 12/25/2023 22.61 23.74 24.92 26.17 27.48 31 PT MARKETING INTERN PT 12/25/2023 16.00 16.80 17.64 18.52 19.45 32 PT OFFICE AIDE I PT 12/25/2023 16.00 16.80 17.64 18.52 19.45 33 PT OFFICE AIDE II PT 12/25/2023 17.66 18.54 19.47 20.44 21.47 34 PT OFFICE AIDE III PT 12/25/2023 18.56 19.48 20.46 21.48 22.55 35 PT OFFICE AIDE IV PT 12/25/2023 19.98 20.98 22.03 23.13 24.29 36 PT POLICE CADET PT 12/25/2023 16.00 16.80 17.64 18.52 19.45 37 PT RECREATION AIDE PT 12/25/2023 16.00 16.80 17.64 18.52 19.45 38 PT RECREATION LEADER PT 12/25/2023 19.02 19.97 20.97 22.02 23.12 39 PT RECREATION SPECIALIST I PT 12/25/2023 22.06 23.16 24.32 25.53 26.81 40 PT RECREATION SPECIALIST II PT 12/25/2023 25.58 26.86 28.20 29.61 31.09 41 PT RESERVE POLICE OFFICER PT 12/25/2023 17.23 18.09 19.00 19.95 20.94

APPROXIMATE HOURLY
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CITY OF GLENDORA

AFSCME SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 10, 2023 Revised 7/1/2023 POSITION TITLE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 1 ACCOUNTANT 7/10/2023 5,467.71 5,741.10 6,028.15 6,329.56 6,646.04 2 ACCOUNTING TECHNICIAN 7/10/2023 3,869.65 4,063.13 4,266.29 4,479.60 4,703.58 3 ASSISTANT PLANNER 7/10/2023 5,604.40 5,884.62 6,178.85 6,487.80 6,812.19 4 ASSOCIATE PLANNER 7/10/2023 6,340.00 6,657.00 6,990.00 7,340.00 7,707.00 5 BUILDING INSPECTOR 7/10/2023 5,604.40 5,884.62 6,178.85 6,487.80 6,812.19 6 BUILDING TECHNICIAN 7/10/2023 4,378.15 4,597.06 4,826.91 5,068.26 5,321.67 7 CIVIL ENGINEERING ASSISTANT 7/10/2023 5,604.40 5,884.62 6,178.85 6,487.80 6,812.19 8 CIVIL ENGINEERING ASSISTANT II 7/10/2023 6,499.39 6,824.36 7,165.58 7,523.86 7,900.05 9 COMMUNITY PRESERVATION OFFICER 7/10/2023 5,204.25 5,464.46 5,737.68 6,024.57 6,325.79 10 COMMUNITY SERVICES OFFICER 7/10/2023 4,271.37 4,484.94 4,709.18 4,944.64 5,191.87 11 CONSTRUCTION INSPECTOR 7/10/2023 5,744.51 6,031.74 6,333.33 6,649.99 6,982.49 12 COURT LIASON 7/10/2023 5,334.35 5,601.07 5,881.12 6,175.18 6,483.94 13 DIGITAL MEDIA SPECIALIST 7/10/2023 6,186.21 6,495.52 6,820.30 7,161.31 7,519.38 14 DIGITAL MEDIA TECHNICIAN 7/10/2023 5,204.25 5,464.46 5,737.68 6,024.57 6,325.79 15 ENGINEERING TECHNICIAN 7/10/2023 4,599.79 4,829.78 5,071.27 5,324.84 5,591.08 16 HUMAN SVCS AND OUTREACH COORDINATOR 7/10/2023 5,334.35 5,601.07 5,881.12 6,175.18 6,483.94 17 JAILER 7/10/2023 4,378.15 4,597.06 4,826.91 5,068.26 5,321.67 18 LIBRARIAN I 7/10/2023 5,334.35 5,601.07 5,881.12 6,175.18 6,483.94 19 LIBRARIAN II 7/10/2023 6,186.21 6,495.52 6,820.30 7,161.31 7,519.38 20 LIBRARY TECHNICIAN 7/10/2023 3,869.65 4,063.13 4,266.29 4,479.60 4,703.58 21 MAINTENANCE LEAD WORKER 7/10/2023 4,953.48 5,201.15 5,461.21 5,734.27 6,020.98 22 MAINTENANCE WORKER 7/10/2023 3,966.39 4,164.71 4,372.94 4,591.59 4,821.17 23 MECHANIC 7/10/2023 4,599.79 4,829.78 5,071.27 5,324.84 5,591.08 24 OFFICE ASSISTANT 7/10/2023 3,420.20 3,591.21 3,770.78 3,959.31 4,157.28 25 PAYROLL ACCOUNTANT 7/10/2023 5,467.71 5,741.10 6,028.15 6,329.56 6,646.04 26 PLANNING TECHNICIAN 7/10/2023 4,487.60 4,711.99 4,947.58 5,194.96 5,454.71 27 PLANS EXAMINER 7/10/2023 6,499.39 6,824.36 7,165.58 7,523.86 7,900.05 28 POLICE DISPATCHER I 7/10/2023 4,599.79 4,829.78 5,071.27 5,324.84 5,591.08 29 POLICE DISPATCHER II 7/10/2023 5,604.40 5,884.62 6,178.85 6,487.80 6,812.19 30 POLICE OFFICER TRAINEE 7/10/2023 5,204.25 5,464.46 5,737.68 6,024.57 6,325.79 31 POLICE RECORDS SPECIALIST 7/10/2023 3,775.27 3,964.03 4,162.23 4,370.34 4,588.86 32 PROPERTY AND EVIDENCE TECHNICIAN 7/10/2023 4,832.66 5,074.29 5,328.01 5,594.41 5,874.13 33 RECREATION & HUMAN SVCS COORDINATOR 7/10/2023 4,378.15 4,597.06 4,826.91 5,068.26 5,321.67 34 REGISTERED ASSOCIATE CIVIL ENGINEER 7/10/2023 7,353.46 7,721.14 8,107.19 8,512.55 8,938.18 35 SENIOR ACCOUNTANT 7/10/2023 6,340.00 6,657.00 6,990.00 7,340.00 7,707.00 36 SENIOR ACCOUNTING TECHNICIAN 7/10/2023 4,378.15 4,597.06 4,826.91 5,068.26 5,321.67 37 SENIOR COMMUNITY SERVICES OFFICER 7/10/2023 5,204.25 5,464.46 5,737.68 6,024.57 6,325.79 38 SENIOR DIGITAL MEDIA SPECIALIST 7/10/2023 7,174.11 7,532.82 7,909.46 8,304.93 8,720.18 39 SENIOR LIBRARY TECHNICIAN 7/10/2023 4,167.19 4,375.55 4,594.32 4,824.04 5,065.24 40 SENIOR MAINTENANCE WORKER 7/10/2023 4,378.15 4,597.06 4,826.91 5,068.26 5,321.67 41 SENIOR OFFICE ASSISTANT 7/10/2023 3,775.27 3,964.03 4,162.23 4,370.34 4,588.86 42 WATER CONSERVATION OFFICER 7/10/2023 4,832.66 5,074.29 5,328.01 5,594.41 5,874.13 43 WATER PRODUCTION LEAD OPERATOR 7/10/2023 5,888.13 6,182.53 6,491.66 6,816.24 7,157.05 44 WATER PRODUCTION OPERATOR I 7/10/2023 4,832.66 5,074.29 5,328.01 5,594.41 5,874.13 45 WATER PRODUCTION OPERATOR II 7/10/2023 5,334.35 5,601.07 5,881.12 6,175.18 6,483.94 46 WATER UTILITY LEADWORKER 7/10/2023 5,604.40 5,884.62 6,178.85 6,487.80 6,812.19 47 WATER UTILITY WORKER I 7/10/2023 4,487.60 4,711.99 4,947.58 5,194.96 5,454.71 48 WATER UTILITY WORKER II 7/10/2023 5,077.31 5,331.18 5,597.74 5,877.62 6,171.51 49 WATER UTILITY WORKER TRAINEE 7/10/2023 3,869.65 4,063.13 4,266.29 4,479.60 4,703.58

APPROXIMATE MONTHLY
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CITY OF GLENDORA

GLENDORA MANAGEMENT ASSOCIATION SALARY SCHEDULE
SALARY SCHEDULE Revised 04/09/2024
POSITION TITLE Effective Step 1 Step 2 Step 3 Step 4 Step 5 1 ACCOUNTING MANAGER 4/9/2024 8,638.73 9,070.66 9,524.20 10,000.41 10,500.43 2 ACCOUNTING SUPERVISOR 3/24/2024 7,635.38 8,017.14 8,418.00 8,838.90 9,280.85 3 ADMINSTRATIVE ASSISTANT 7/10/2023 4,435.12 4,656.88 4,889.72 5,134.21 5,390.92 4 ARBORIST 7/10/2023 4,546.00 4,773.30 5,011.96 5,262.56 5,525.69 5 ASSISTANT DIRECTOR-FINANCE 7/10/2023 11,058.30 11,611.22 12,191.78 12,801.37 13,441.43 6 ASSISTANT DIRECTOR-HUMAN RESOURCES 7/10/2023 11,058.30 11,611.22 12,191.78 12,801.37 13,441.43 7 ASSISTANT PUBLIC WORKS DIRECTOR 7/10/2023 11,058.30 11,611.22 12,191.78 12,801.37 13,441.43 8 BUILDING OFFICIAL 7/10/2023 9,535.54 10,012.32 10,512.93 11,038.58 11,590.51 9 BUSINESS SERVICES MANAGER 7/10/2023 9,076.06 9,529.87 10,006.36 10,506.68 11,032.01 10 CITY CLERK SPECIALIST 7/10/2023 5,271.96 5,535.56 5,812.34 6,102.96 6,408.11 11 CITY PLANNER 7/10/2023 9,535.54 10,012.32 10,512.93 11,038.58 11,590.51 12 DEPUTY CITY CLERK/ RECORDS MANAGER 7/10/2023 6,917.27 7,263.14 7,626.29 8,007.61 8,407.99 13 ECONOMIC DEVELOPMENT & HOUSING MGR 4/9/2024 9,535.54 10,012.32 10,512.93 11,038.58 11,590.51 14 EQUIPMENT MAINTENANCE SUPERVISOR 7/10/2023 6,113.86 6,419.56 6,740.53 7,077.56 7,431.44 15 EXECUTIVE ASSISTANT 7/10/2023 5,403.76 5,673.95 5,957.65 6,255.53 6,568.31 16 FACILITIES MAINTENANCE SUPERVISOR 7/10/2023 6,113.86 6,419.56 6,740.53 7,077.56 7,431.44 17 HUMAN RESOURCES ANALYST 7/10/2023 5,964.74 6,262.98 6,576.13 6,904.94 7,250.18 18 HUMAN RESOURCES TECHNICIAN 7/10/2023 4,895.54 5,140.32 5,397.34 5,667.20 5,950.56 19 HUMAN SERVICES MANAGER 4/9/2024 8,638.73 9,070.66 9,524.20 10,000.41 10,500.43 20 HUMAN SERVICES SUPERVISOR 4/9/2024 6,113.86 6,419.56 6,740.53 7,077.56 7,431.44 21 INFO. SYSTEMS TECHNOLOGY SUPERVISOR 7/10/2023 7,090.21 7,444.72 7,816.95 8,207.80 8,618.19 22 INFORMATION TECHNOLOGY PROJECT MGR 7/10/2023 9,076.06 9,529.87 10,006.36 10,506.68 11,032.01 23 LIBRARY SERVICES MANAGER 4/9/2024 8,638.73 9,070.66 9,524.20 10,000.41 10,500.43 24 MANAGEMENT AIDE 7/10/2023 5,271.96 5,535.56 5,812.34 6,102.96 6,408.11 25 MANAGEMENT ANALYST 7/10/2023 5,819.26 6,110.23 6,415.74 6,736.52 7,073.35 26 OFFICE COORDINATOR 7/10/2023 5,271.96 5,535.56 5,812.34 6,102.96 6,408.11 27 PARKS AND LANDSCAPE CONTRACT SUPV 4/9/2024 6,113.86 6,419.56 6,740.53 7,077.56 7,431.44 28 PAYROLL SUPERVISOR 7/10/2023 7,635.38 8,017.14 8,418.00 8,838.90 9,280.85 29 POLICE DISPATCH SUPERVISOR 7/10/2023 6,266.71 6,580.04 6,909.05 7,254.50 7,617.22 30 POLICE RECORDS SUPERVISOR 7/10/2023 5,819.26 6,110.23 6,415.74 6,736.52 7,073.35 31 PRINCIPAL CIVIL ENGINEER 7/10/2023 9,076.06 9,529.87 10,006.36 10,506.68 11,032.01 32 PRINCIPAL PLANNER 7/10/2023 9,302.96 9,768.11 10,256.52 10,769.34 11,307.81 33 PURCHASING COORDINATOR 7/10/2023 5,538.86 5,815.80 6,106.59 6,411.92 6,732.52 34 PW MAINTENANCE & OPERATIONS MGR 7/10/2023 8,638.73 9,070.66 9,524.20 10,000.41 10,500.43 35 PW MAINTENANCE & OPERATIONS SUPVSR 7/10/2023 6,113.86 6,419.56 6,740.53 7,077.56 7,431.44 36 RECREATION MANAGER 4/9/2024 8,638.73 9,070.66 9,524.20 10,000.41 10,500.43 37 RECREATION SUPERVISOR 7/10/2023 6,113.86 6,419.56 6,740.53 7,077.56 7,431.44 38 RISK MANAGMENT ADMINISTRATOR 7/10/2023 6,748.56 7,085.99 7,440.29 7,812.30 8,202.92 39 SENIOR HUMAN RESOURCES ANALYST 7/10/2023 7,267.46 7,630.83 8,012.38 8,412.99 8,833.64 40 SENIOR LIBRARIAN 7/10/2023 5,819.26 6,110.23 6,415.74 6,736.52 7,073.35 41 SENIOR MANAGEMENT ANALYST 7/10/2023 6,748.56 7,085.99 7,440.29 7,812.30 8,202.92 42 SENIOR PLANNER 7/10/2023 7,449.15 7,821.60 8,212.68 8,623.32 9,054.49 43 SUPPORT SERVICES MANAGER 7/10/2023 5,677.33 5,961.20 6,259.26 6,572.22 6,900.83 44 SUPPORT SERVICES SUPERVISOR 7/10/2023 7,267.46 7,630.83 8,012.38 8,412.99 8,833.64 45 TRANSPORTATION MANAGER 4/9/2024 9,535.54 10,012.32 10,512.93 11,038.58 11,590.51 46 WATER DIVISION MANAGER 7/10/2023 9,076.06 9,529.87 10,006.36 10,506.68 11,032.01 47 WATER PRODUCTION SUPERVISOR 7/10/2023 6,748.56 7,085.99 7,440.29 7,812.30 8,202.92 48 WATER UTILITY SUPERVISOR 7/10/2023 6,748.56 7,085.99 7,440.29 7,812.30 8,202.92

APPROXIMATE MONTHLY
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CITY OF GLENDORA

POLICE OFFICERS ASSOCIATION SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 10, 2023 Revised 7/1/2023 POSITION TITLE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 1 POLICE OFFICER 7/10/2023 7,273.41 7,637.07 8,018.93 8,419.87 8,840.87 2 POLICE OFFICER - INT POST 7/10/2023 7,623.41 7,987.07 8,368.93 8,769.87 9,190.87 3 POLICE OFFICER - ADVANCED POST 7/10/2023 7,823.41 8,187.07 8,568.93 8,969.87 9,390.87 4 POLICE CORPORAL 7/10/2023 8,432.56 8,854.19 9,296.90 9,761.74 10,005.79 5 POLICE CORPORAL - INT POST 7/10/2023 8,782.56 9,204.19 9,646.90 10,111.74 10,355.79 6 POLICE CORPORAL - ADVANCED POST 7/10/2023 8,982.56 9,404.19 9,846.90 10,311.74 10,555.79

CITY OF GLENDORA

POLICE MANAGEMENT ASSOCIATION SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 10, 2023 Revised 7/1/2023 POSITION TITLE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 1 POLICE SERGEANT 7/10/2023 10,770.24 11,308.75 11,874.18 12,467.89 13,091.29 2 POLICE SERGEANT - SUPERVISORY POST 7/10/2023 11,370.24 11,908.75 12,474.18 13,067.89 13,691.29 3 POLICE SERGEANT - MANAGEMENT POST 7/10/2023 11,470.24 12,008.75 12,574.18 13,167.89 13,791.29 4 POLICE LIEUTENANT 7/10/2023 13,093.83 13,748.52 14,435.94 15,157.74 15,915.63 5 POLICE LIEUTENANT - SUPERVISORY POST 7/10/2023 13,693.83 14,348.52 15,035.94 15,757.74 16,515.63 6 POLICE LIEUTENANT - MANAGEMENT POST 7/10/2023 13,793.83 14,448.52 15,135.94 15,857.74 16,615.63 7 POLICE CAPTAIN 7/10/2023 15,158.41 15,916.33 16,712.13 17,547.74 18,425.13 8 POLICE CAPTAIN - SUPERVISORY POST 7/10/2023 15,758.41 16,516.33 17,312.13 18,147.74 19,025.13 9 POLICE CAPTAIN - MANAGEMENT POST 7/10/2023 15,858.41 16,616.33 17,412.13 18,247.74 19,125.13

APPROXIMATE MONTHLY

APPROXIMATE MONTHLY
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Meeting Date: 4/9/2024 / Packet Page #: 213

CITY OF GLENDORA
EXECUTIVE DIRECTORSSALARY SCHEDULE Revised 03/28/2024POSITION TITLE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 1 CITY MANAGER 3/12/2024 25.416.672 ADMIN SVCS DIRECTOR/CITY TREASURER 7/10/2023 14,678.53 15,045.49 15,421.63 15,807.17 16,202.35 16,607.41 17,022.59 17,448.16 17,884.36 18,331.47 3 ASSISTANT CITY MANAGER 4/9/2024 17,181.61 17,611.16 18,051.43 18,502.72 18,965.29 19,439.42 19,925.41 20,423.54 20,934.13 21,457.48 4 CITY CLERK/COMMUNICATIONS DIRECTOR 7/10/2023 12,589.17 12,903.90 13,226.50 13,557.16 13,896.09 14,243.49 14,599.58 14,964.57 15,338.68 15,722.15 5 COMMUNITY DEVELOPMENT DIRECTOR 7/10/2023 14,163.72 14,517.82 14,880.76 15,252.78 15,634.10 16,024.95 16,425.58 16,836.21 17,257.12 17,688.55 6 DEPUTY CITY MANAGER 4/9/2024 16,363.41 16,772.50 17,191.81 17,621.60 18,062.14 18,513.70 18,976.54 19,450.95 19,937.23 20,435.66 7 FINANCE DIRECTOR / CITY TREASURER 9/26/2023 14,163.72 14,517.82 14,880.76 15,252.78 15,634.10 16,024.95 16,425.58 16,836.21 17,257.12 17,688.55 8 INFO TECHNOLOGY DIRECTOR 7/10/2023 12,589.17 12,903.90 13,226.50 13,557.16 13,896.09 14,243.49 14,599.58 14,964.57 15,338.68 15,722.15 9 LIBRARY DIRECTOR 7/10/2023 11,727.26 12,020.44 12,320.96 12,628.98 12,944.70 13,268.32 13,600.03 13,940.03 14,288.53 14,645.75 10 POLICE CHIEF 7/10/2023 17,181.61 17,611.16 18,051.43 18,502.72 18,965.29 19,439.42 19,925.41 20,423.54 20,934.13 21,457.48 11 PUBLIC WORKS DIRECTOR 7/10/2023 14,163.72 14,517.82 14,880.76 15,252.78 15,634.10 16,024.95 16,425.58 16,836.21 17,257.12 17,688.55 12 RECREATION AND HUMAN SVCS DIRECTOR 7/10/2023 12,589.17 12,903.90 13,226.50 13,557.16 13,896.09 14,243.49 14,599.58 14,964.57 15,338.68 15,722.15

APPROXIMATE MONTHLY
Item #8. Page 72
Meeting Date: 4/9/2024 / Packet Page #: 214
1 MID-YEAR BUDGET REVIEW
Fiscal Year 2023-2024
Administrative Services Department
Finance
City Council Meeting
April 9, 2024
Kyle Johnson, Finance Director/City Treasurer CityOfGlendora.org Item #8. Page 73
Meeting Date: 4/9/2024 / Packet Page #: 215
Mid-Year Review Process
The Mid-Year Review process includes review and analysis by all City Departments and is part of managing a dynamic City. Financial planning/forecasting is done with the best available information at the time, however, the economy, elections, shopping trends, and legislation can change our planning assumptions quickly.

The review resulted in common Mid-Year budget adjustment scenarios summarized below.  Some revenue trends exceed or will not meet the budget.  Revenues have been received but there was no budget (typically grant funding).  Expenditure increases requested due to identified needs subsequent to budget adoption.  Expenditure decreases due to changes in activity (often related to reduction in revenue).

Item #8. Page 74
Meeting Date: 4/9/2024 / Packet Page #: 216

GENERAL FUND & MEASURE E SUMMARY
FUND

ESTIMATED

BEGINNING

BALANCE
07/01/2023
FY 2024

AMENDED
BUDGET

REVENUES
FY 2024

MID-YEAR

ADJUSTMENT

REVENUES
FY 2024

AMENDED
BUDGET

EXPENDITURES
FY 2024

MID-YEAR

ADJUSTMENT

EXPENDITURES

ESTIMATED
ENDING

BALANCE
06/30/2024
GENERAL FUND 17,622,380 41,545,236

(46,320)

40,745,710

282,255

18,093,331
MEASURE E - 8,951,100

8,942,100

9,000 -
TOTAL 17,622,380 50,496,336

(46,320)

49,687,810

291,255

18,093,331
Revenue Adjustments:
• Community Development: $50,000 decrease in building permit and plan check fees. • Police: $15,000 increase for Cal OES funding for Dispatch training.

Expenditure Adjustments:
• Police Department: $104,130 increase for hiring needs, training requirements, and contract services. • Public Works: $132,450 increase for facilities and parks maintenance activities. • Recreation & Humans Services: $5,000 increase for personnel costs.

Overall, with the adjustments, the General Fund is balanced and the City meets the reserve policy requirements.

Item #8. Page 75
Meeting Date: 4/9/2024 / Packet Page #: 217
GENERAL FUND MULTI-YEAR FINANCIAL FORECAST
4 Item #8. Page 76
Meeting Date: 4/9/2024 / Packet Page #: 218
MEASURE E FUND MULTI-YEAR FINANCIAL FORECAST
Item #8. Page 77
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OTHER FUNDS –SUMMARY
FUND

ESTIMATED

BEGINNING

BALANCE
JULY 01,2023
FY 2024

AMENDED
BUDGET

REVENUES
FY 2024

MID-YEAR

ADJUSTMENT

REVENUES
FY 2024

AMENDED
BUDGET

EXPENDITURES
FY 2024

MID-YEAR

ADJUSTMENT

EXPENDITURES

ESTIMATED
ENDING

BALANCE
JUNE 30, 2024
SPECIAL REVENUE FUNDS 24,960,410 19,087,234 129,380 30,418,383 285,991 13,472,650 CAPITAL PROJECTS FUND 17,979,435 1,653,965 - 16,203,079 490,900 2,939,421 DEBT SERVICE FUNDS 52,600 3,480,992 - 3,480,992 - 52,600 ENTERPRISE FUNDS 41,716,300 26,434,875 - 52,006,865 2,832,855 13,311,455 INTERNAL SERVICES FUNDS 7,903,960 10,284,705 - 11,628,283 2,492,580 4,067,802 SUCCESOR AGENCY FUNDS - 2,663,918 - 2,245,423 - 418,495 TOTAL OTHER FUNDS 92,612,705 63,605,689 129,380 115,983,025 6,102,326 34,262,423 Item #8. Page 78
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OTHER FUNDS –SUMMARY
Expenditure Adjustments:
• Special Revenue Funds
• Match Grant Awards- Police, CDBG, Friends Foundation, Public Works. • Increase in street repairs and maintenance and transportation program activities. • Capital Projects Funds
• CIP projects for Facilities, Parks, Streets - Citywide Pavement Inspection/Assessments, Louie Pompei Playground resurfacing, South Hills Bike Park Design, Big Dalton Restrooms, and Engineering office reconfiguration. • Enterprise Funds
• Operational increases for contract services for street repairs related to pipeline repairs. • CIP Projects increases for Water, Facilities, Streets – Pavement/Sidewalk conditions assessments, Geo-located inventory, and Little Dalton Wash guard rail installation. • Internal Services Funds
• Liability Insurance experienced challenges procuring affordable insurance programs in the insurance pool. • Vehicle Replacement Fund is the purchase of a new Vactor Truck in the amount of $940,000.

Revenue Adjustments:
• Special Revenue Funds
• Match Grant Awards- Police, CDBG, Friends Foundation.

Item #8. Page 79
Meeting Date: 4/9/2024 / Packet Page #: 221
WATER FUND MULTI-YEAR FINANCIAL FORECAST
8 Item #8. Page 80
Meeting Date: 4/9/2024 / Packet Page #: 222
STAFFING CHANGES
• Mid-Year personnel recommendations to reclassify
positions and salary ranges are strictly position
changes and do not increase the number of FTE
employees.
• Salary adjustments are proposed for the following
positions for equity and parity in the organization:
• Accounting Manager
• Library Services Manager
• Recreation Manager
• Human Services Manager
• Transportation Manager
• Housing and Economic Development Manager
• Deputy City Manager
• Assistant City Manager
• AB 1484: Effective January 1, 2024, Public
employers, are required to provide certain
information to temporary employees upon hire.
• It also provides that temporary employees of cities may be included in the same bargaining unit as permanent
employees who perform similar work.

Item #8. Page 81
Meeting Date: 4/9/2024 / Packet Page #: 223

RECOMMENDATIONS

2. Adopt a City Council Resolution APPROVING AN AMENDMENT TO THE AUTHORIZED POSITION

CONTROL LISTING AND THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA.

That the City Council:

Item #8. Page 82
Meeting Date: 4/9/2024 / Packet Page #: 224

STAFF REPORT
TO: Mayor and Council Members DATE: April 9, 2024
FROM: Recreation and Human Services DISTRICT(S): City-Wide SUBJECT: Update on Addressing Homelessness

RECOMMENDATION
That the City Council:

1. Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City;

2. Accept the Grant Award from the San Gabriel Valley Council of Governments Housing Solutions Fund (SGVCOG HSF) in the amount of $50,000; and

3. Approve an increase in estimated revenues and a supplemental appropriation of $50,000 in the Measure H Fund for the SGVCOG HSF Grant Award.

STRATEGIC FOCUS AREAS
 Goal 6: Implement Strategic Homelessness Solutions (ISHS)

EXECUTIVE SUMMARY
This report serves as an update on the efforts taken and programs implemented by the City to address homelessness and provide services to community members currently experiencing homelessness or at risk of losing their housing. The efforts and programs implemented to date reflect the City’s response to ongoing concerns related to the challenge of homelessness in Glendora, through a proactive and holistic approach that balances maintaining order in public areas while providing individuals experiencing homelessness access to needed services.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On December 12, 2023, the City Council received a comprehensive update on the efforts undertaken to address homelessness in Glendora between 2017 and 2023.

On February 27, 2024, the City Council received a presentation on the results of a site feasibility analysis for potential affordable housing or transitional housing development opportunities at City owned property at 1762 Dale Road. Public comment was received about this property development and staff were directed to continue to review development scenarios.

DISCUSSION
Since the December 2023 update on the efforts to address homelessness in Glendora, the staff has provided motel vouchers to select individuals to assist them in progressing toward their housing goals.

Staff have also used motel vouchers as a form of crisis housing for unsheltered individuals during severe weather events. The table below shows motel vouchers provided since January 2024 and is inclusive of the City’s Motel Voucher Program and funding from the SGVCOG Housing Solutions Fund grant.

Item #9. Page 1
Meeting Date: 4/9/2024 / Packet Page #: 225
2024 Motel Expenses
Individuals Served Room Nights Amount
19 215 $20,319.44
Average Cost Per Night: $94.51
Since the December 2023 Update Addressing Homelessness in Glendora staff assisted 13 individuals in obtaining interim housing in programs located throughout Los Angeles County. In that same period, 8 individuals obtained permanent housing, some through reunification with family members, others by identifying their own units and self-funding, and one through a housing choice voucher. Six individuals accepted substance use treatment/detox services. When traditional housing opportunities are unavailable staff rely on other creative solutions, including building relationships with the family members or friends of the individual experiencing homelessness. Some success stories including family reunification and other permanent housing are noted below:
 Staff helped a young musician who came to Southern California to pursue a music career but became stranded after a series of traumatic events. He was reconnected with his family who was relieved to have him return. Staff helped client buy a plane ticket and transported him to the airport.

He confirmed that he made it safely home and was grateful for the support.  A senior who had struggled with chronic health conditions and substance use issues had been experiencing homelessness in the City for many years. Through many interactions and rapportbuilding with Los Angeles Centers for Drug and Alcohol Abuse (L.A. CADA) staff, he became more willing to accept support with his health needs and accepted assistance following up with his medical provider and eventually obtaining substance use treatment. He reports to staff that he is doing well in treatment and continues to remain motivated to improve his health.  Staff worked closely with a victim of domestic violence who had maintained employment and consistently worked with healthcare providers throughout their homelessness. They had received a housing voucher and were assisted in obtaining their own unit. Staff helped purchase furniture and move the client into their unit where they reported they were very happy to start over and continue their healing.
 A highly visible client who had experienced homelessness in many parts of Los Angeles County but had been engaged by L.A. CADA in Glendora had struggled with identifying housing and following up with past case workers. Staff built a strong rapport over a short period and earned enough trust to help him get to medical appointments. They worked closely with this client to identify a unit he could afford through his own income and helped him move into permanent housing, purchasing furniture and household necessities.  Glendora Police Department’s CIT and L.A. CADA staff engaged an unsheltered individual who was interested in returning to his family out of state. He was encouraged to reconnect with them and offered support making this transition. He confirmed he had purchased his own plane ticket so staff provided client with a motel voucher to help facilitate catching his flight and a CIT officer transported this individual to his motel. The individual later reported he had safely reunited with his family.

Community Engagement
On February, 29, 2024, City Council members, Community Development and Human Services staff attended a symposium in Arcadia, “Challenges and Opportunities: An Honest Conversation on Homelessness”. Panelists, including City of Glendora’s Community Development staff, presented on a range of topics from outreach and case management, enforcement and settlement agreements, to shelters and affordable housing. Discussions were held between panelists and attendees comparing how effective particular strategies have been throughout the region to reduce homelessness. Participants Item #9. Page 2
Meeting Date: 4/9/2024 / Packet Page #: 226
included elected officials, service providers, city and county staff, community stakeholders, and law enforcement.

Community Partnerships
The City has found success in a collaborative, community-based, approach to addressing homelessness and continues to develop relationships with service providers, community stakeholders, and public and private resources. The seasonal Glendora Report, the City’s Homelessness and Community Outreach website, and social media are some avenues for community members to learn how to contact homeless services staff to receive support. Through phone (626-852-5200) or email ([email protected]), Homeless Services staff receive referrals for assistance, concerns about encampments, and questions about how to volunteer and give back to the community.

Homeless Services staff attend ongoing monthly care coordination meetings held by Service Provider Area (SPA) 3 lead homeless service providers, Union Station Homeless Services and Sycamores Child & Family Services, to discuss updates to Coordinated Entry System (CES) resources and programs available to the adult, family, and youth populations. Staff coordinate with public, private, and non-profit partners including Citrus College, Glendora Unified School District, Glendora Ministerial Association, several Los Angeles County Departments (Health Services, Mental Health, Public Social Services), Foothill Family Services, Foothill Unity Center, LAHSA, Union Station, Veteran Administration, Volunteers of America, and the YWCA, among others.

Homeless Services staff, including contracted outreach workers from L.A. CADA, work closely with Glendora service provider, Shepherd’s Pantry to connect households to food and clothing resources, case management and faith-based services.

Grant Funding
Since the last update, the City has received a $50,000 grant from the SGVCOG Housing Solutions Fund.

This SGVCOG grant was established to provide service providers and cities with an additional resource to support clients experiencing homelessness or at-risk of homelessness in obtaining permanent housing or preventing the loss of existing housing. This funding is intended to supplement existing resources available through the broader homelessness system in Los Angeles County. To date, this funding has been used to provide crisis housing to bridge six individuals to permanent housing resources, to facilitate appointments with property management and help the household save their own financial resources for future housing costs. Eight unsheltered individuals were provided crisis motel vouchers during multiple severe weather events.
 One unsheltered individual who had maintained steady employment in Glendora received a housing choice voucher and, with staff’s assistance, identified a unit. This grant was used to pay for her furniture and essential household items.
 One couple who had experienced chronic homelessness for 10 years identified a unit they could afford with their combined income but they had no means to save for a security deposit, so staff worked with the property owner and paid for the $2500 deposit through this grant.  Another individual was at-risk of losing their housing due to vehicle issues that limited their ability to work. The individual was struggling to pay multiple months of rent along with necessary vehicle repairs so staff worked with the property owner to allow the tenant to remain in their unit. This grant paid for part of the vehicle repair cost and 1 month of rental arrears while the tenant agreed to pay for the difference, stabilizing their housing.
 A single parent household was assisted with a motel voucher after confirming a date they would be moving into their new permanent housing. The household was also assisted with essential furniture and household items.

Item #9. Page 3
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Housing Solutions Fund Expenses (December 2023-March 2024) Expense Category Households Served Amount
Move-in Assistance (Deposit/Rent) 1 $2,500.00
Move-in Assistance (Furniture) 2 $1,307.40
Rental Arrears 1 $1,650.00
Motel Vouchers 14 $15,470.64
Miscellaneous (Documentation, Vehicle repair) 3 $626.31 Total Expenses: $21,554.35
Outreach and Engagement
The City has continued to find success in its collaborative approach to community outreach, which is made possible through its partnerships between Human Services staff, the staff of the Glendora Police Department and their Community Impact Team (CIT) and contracted homeless service providers, L.A.

CADA. The CIT consists of two full-time police officers and ten collateral officers who assist with CIT missions in addition to their regular assignments. The CIT provides a multi-faceted, holistic approach to addressing homelessness and other community concerns. The two full-time officers work hand in hand with L.A. CADA responding to requests for outreach and engagement. An important component to their success is building relationships with individuals experiencing homelessness and working together to creatively find solutions to overcome barriers to housing. Our law enforcement officers are also responsible for assisting individuals experiencing homelessness when they become victims of crimes, as well as enforcing City laws and codes. They have been instrumental in addressing concerns from the housed community while also providing services and support to the unhoused community.

L.A. CADA staff continue to respond to outreach requests throughout the City, helping individuals replace documentation, access healthcare and connect with employment and other benefits. They also assist with transportation to appointments, linkage to legal services, and reinforcing life skills. Once an individual obtains housing, staff assist in setting up a structure to improve their housing success, including guiding the individual on how to navigate local resources and providing all available community support opportunities to improve their chances of retaining this housing.

The table below shows the number of new encounters and total encounters Human Services staff and the L.A. CADA team have had with individuals experiencing homelessness or at risk of homelessness since January 2024.
2024 Outreach Encounters
Human Services L.A. CADA
New Total New Total
33 146 73 519
Addressing Quality of Life Concerns
City staff undertake a proactive role to address the concerns expressed in relation to homelessness and its impact on quality of life. City departments have increased coordination to direct community concerns to the appropriate bodies. Some concerns expressed by residents include encampments near residential communities and public open spaces, trash accumulation, and reports of behavior creating a public disturbance. Since the last update, five cleanups of encampments in and around frequently used public spaces in the City have been undertaken. This work has resulted in the removal of several tons of trash, debris, and biohazard materials.

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City efforts to address encampment areas, which include staff from the Homeless Division, Glendora Police Department, and the L.A. CADA outreach team, employ a balanced approach: one that addresses concerns while providing individuals experiencing homelessness access to needed services.

FISCAL IMPACT
Staff recommends an increase to estimated revenues and a supplemental appropriation of $50,000 for the San Gabriel Vally Council of Governments Housing Solutions Fund grant award.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Debbie Lopez, Human Services Superintendent Concurs With Not Applicable
Reviewed By John Aguirre, Recreation and Human Services Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Homeless Update Presentation 4-9-2024
B. Staff Report, December 12, 2023
C. Glendora HSF First Amendment
Item #9. Page 5
Meeting Date: 4/9/2024 / Packet Page #: 229
Update: Addressing Homelessness in
Glendora
Recreation and Human Services Department
City Council Meeting
April 9, 2024
Debbie Lopez, Human Services Superintendent CityOfGlendora.org Item #9. Page 6
Meeting Date: 4/9/2024 / Packet Page #: 230
Community Partnerships
• Public and Private Organizations, Coordinated Entry System (CES) – Citrus College, Glendora Unified School District, Glendora Ministerial Association, Los Angeles County Departments, Foothill Family Services, Foothill Unity Center, LAHSA, Shepherd’s Pantry, Sycamores, Union Station Homeless Services, Veteran Administration, Volunteers of America, YWCA • Multiple Paths to Information and Resources:
– City website, social media and the Glendora Report
– Homeless Services Hotline: (626) 852-5200
– [email protected]
Item #9. Page 7
Meeting Date: 4/9/2024 / Packet Page #: 231
SGVCOG: Housing Solutions Fund
– $50,000 grant from the San Gabriel Valley Council of Governments – For households experiencing homelessness or at imminent risk of losing housing
– One-time financial assistance with case management support • Security Deposit, First Month’s Rent
• Rental Arrears
• Household essentials/furniture
• Transportation leading to housing (ex. Airfare to reunite with family) Item #9. Page 8
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SGVCOG: Housing Solutions Fund
Housing Solutions Fund Expenses (December 2023-March 2024) Expense Category Households Served Amount
Move-in Assistance (Deposit/Rent) 1 $2,500.00
Move-in Assistance (Furniture) 2 $1307.40
Rental Arrears 1 $1,650.00
Motel Vouchers 14 $15,470.64
Miscellaneous (Documentation, Vehicle repair) 2 $626.31 Total Expenses: $21,554.35
Item #9. Page 9
Meeting Date: 4/9/2024 / Packet Page #: 233
SGVCOG: Housing Solutions Fund
– Successes:
• Furniture and household items were provided for an unsheltered individual who obtained an apartment with a housing voucher, ending their chronic homelessness • A security deposit was provided for a chronically homelessness senior couple who identified an affordable unit but couldn’t save enough money for their own deposit • Rental arrears were provided to prevent an individual from losing their unit after they fell behind on rent. Funding was used to help with vehicle repairs to help them return to work as a driver
• A motel voucher was provided to a single mother who had obtained permanent housing but needed to save her own resources for move-in costs. The family is also being provided with essential household furniture
Item #9. Page 10
Meeting Date: 4/9/2024 / Packet Page #: 234
Outreach and Engagement
• Collaborative Approach to Outreach Continues to be Successful – Human Services Superintendent
– Human Services and Outreach Coordinator
– L.A. CADA Street Outreach (Housing Navigator and Registered Alcohol & Drug Technician) – Glendora Police Department and their Community Impact Team Item #9. Page 11
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Outreach and Engagement
• L.A. CADA Outreach Highlights
– Since December 2023 Homeless Update
• Interim housing placements: 13 individuals
• Permanent housing obtained: 8 individuals
• Substance use treatment/detox provided: 6 individuals 2024 Outreach Encounters
Human Services L.A. CADA
New Total New Total
33 146 73 519
Item #9. Page 12
Meeting Date: 4/9/2024 / Packet Page #: 236
Outreach and Engagement
• Ongoing Response to Encampments
– Inter-agency collaboration depending on location: LASD, CHP, CalTrans, LA County Public Works – Advanced notice of encampment clean-up posted
– Multiple outreach attempts prior to clean-up, services offered – Clean-up conducted and encampment cleared
– Outreach team follow-up to continue serving individuals who may relocate Item #9. Page 13
Meeting Date: 4/9/2024 / Packet Page #: 237
Motel Vouchers
• Ongoing Crisis Housing Intervention to Meet Client Needs – Severe weather events
– Transition from unsheltered to transitional housing
– Transition from unsheltered to permanent housing
– Strategic intervention to link individuals to important health and income resources 2024 Motel Expenses
Individuals Served Room Nights Amount
19 215 $20,319.44
Average Cost Per Night: $94.51
Item #9. Page 14
Meeting Date: 4/9/2024 / Packet Page #: 238
Outreach Successes
• Success Stories
– A young musician was reconnected with his family, after a series of traumatic events, by providing a plane ticket and transported to the airport to the airport. He confirmed that he made it safely home and was grateful for the support.
– An unsheltered senior obtained substance use and medical treatment and reports he is doing well in his current program
– An unsheltered survivor of domestic violence obtained their own apartment through a housing voucher and staff purchased her new furniture and helped her move-in – A chronically unsheltered individual had almost given up on obtaining his own housing but L.A. CADA staff regained his trust and helped him identify a unit he could afford through his own income. Staff helped him move into his unit and purchased his furniture for his new home Item #9. Page 15
Meeting Date: 4/9/2024 / Packet Page #: 239
Recommendations
That the City Council:
1) Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City;
2) Approve/accept Grant Award for the San Gabriel Valley Council of Governments Housing Solutions Fund in the amount of $50,000;
2) Approve an increase in estimated revenues and a supplemental appropriation of $50,000 in the Measure H Fund for the SGVCOG HSF Grant Award Item #9. Page 16
Meeting Date: 4/9/2024 / Packet Page #: 240
Questions?
Item #9. Page 17
Meeting Date: 4/9/2024 / Packet Page #: 241

STAFF REPORT
TO: Mayor and Council Members DATE: December 12, 2023
FROM: Recreation and Human Services DISTRICT(S): City-Wide SUBJECT: Update on Addressing Homelessness

RECOMMENDATION
That the City Council:

1. Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City; and

2. Accept grant award from United Way of Greater Los Angeles for expanding access to assistance programs for unhoused people; and

3. Authorize the increase in appropriations and supplemental review in the amount of $150,000.

STRATEGIC FOCUS AREAS
 Goal 6: Implement Strategic Homelessness Solutions (ISHS)

EXECUTIVE SUMMARY
This report serves as a comprehensive update on the efforts taken and programs implemented by the City to address homelessness and provide services to community members currently experiencing homelessness or at risk of losing their housing. The efforts and programs implemented to date reflect the City’s response to ongoing concerns related to the challenge of homelessness in Glendora, through a proactive and holistic approach that balances maintaining order in public areas while providing individuals experiencing homelessness access to needed services.

In the City’s 2019 Survey About Homelessness, when participants were asked “If the city government could change one thing to make Glendora a better place to live now and in the future, what change would you like to see?” the most common response (27.2%) was to address homeless issues and poverty. In the City’s 2022 Community Opinion Survey, participants were asked this question again and the most common response (22.2%) remained the same – to address homeless issues/poverty. The City’s response to homelessness and poverty has been informed, in part, by this community feedback and the results of the annual Los Angeles Homeless Services Authority (LAHSA) Point-In-Time count and the City Net homeless census results commissioned by the City.

Since the last update to the City Council, staff has continued to work diligently to implement a variety of initiatives to address the challenge of homelessness locally. Working in partnership with public agency and non-profit partners, this report provides the City Council with an update on the efforts undertaken to assist individuals experiencing homelessness since the start of the COVID-19 pandemic, the programs and services delivered through receipt of grants, efforts to address quality of life concerns, the results of the January 2023 Point-in-Time Count, and a separate homeless census completed in August 2023.

The City was successful in its application with United Way of Greater Los Angeles for funds related to onetime physical site and operation upgrades to expand and improve services for unhoused people accessing programs and services at senior centers. This grant will be used to upgrade the Historic La Fetra building kitchen, add new partitions for the computer lab so they can be easily disinfected, and new carpet.

Item #9. Page 18
Meeting Date: 4/9/2024 / Packet Page #: 242

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On December 12, 2017, the City Council approved acceptance of funds from the County of Los Angeles for a City Planning Grant to develop a City plan to prevent and reduce homelessness (Homeless Plan).

On June 12, 2018, The Homeless Plan was presented and adopted by the City Council.

On September 17, 2019, the City held a homelessness workshop that covered topics including the current legal environment, homeless encampments, housing, homeless resources, and community/staff involvement. The workshop identified several items that staff would report back on, including shopping carts, bulky items, environment design strategies, high fire-hazard severity zones, and housing.

On January 14, 2020, the City Council authorized the City Manager to negotiate and execute a Memorandum of Understanding with East San Gabriel Valley Cohort Cities (Azusa, Duarte, Covina, West Covina, and Glendora) for a ‘Five-Cities’ Measure H Funding Grant. This $343,000 grant was to be implemented by a contracted partner, Union Station Homeless Services (Union Station), and provided a street outreach worker, shared among the Cohort Cities. The City Council also authorized the City Manager to negotiate and execute the Agreement for Professional Services with Union Station for a ‘Three-Cities’ Measure H Funding Grant for the Cohort Cities of Glendora, La Verne and San Dimas. This $359,200 grant provided an outreach worker, housing navigator, and funding for rapid rehousing and motel vouchers, shared among the Cohort Cities.

On March 10, 2020, the City Council adopted Ordinance No. 2051 adding a new section to the Glendora Municipal Code regulating stolen or abandoned shopping carts and establishing an abatement and enforcement program.

On April 14, 2020, the City Council authorized the appropriation of $150,000 from the Affordable Housing Fund to allow staff to execute agreements with local hotels, motels and similar businesses to house and provide services to individuals experiencing homelessness for the duration of the local emergency declared for COVID-19. The City Council also adopted Ordinance No. 2052 adding a new section to the Glendora Municipal Code to regulate and prohibit certain conduct and conditions to protect public health and safety including obstructing the free passage along such public ways.

On May 26, 2020, the City Council discussed housing options for individuals experiencing homelessness and directed a subcommittee of two councilmembers and City staff to return with recommendations by June 9, 2020.

On June 9, 2020, the City Council discussed the future development of housing for people experiencing homelessness in Glendora, authorized an additional budget adjustment of $150,000 from the Affordable Housing Fund to extend agreements with the City’s hotels and motels, and authorized a sub-committee of City Council members and City staff to work with local agencies to seek sub-regional housing options with local agencies, the County of Los Angeles, and LAHSA.

On September 8, 2020, the City Council authorized an additional budget adjustment of $150,000 from the Affordable Housing Fund for temporary homeless housing in the City’s hotels and motels, including amending agreements with local owners to provide these services.

On October 13, 2020, the City Council approved the 2020-2023 Strategic Plan which introduced a 6th goal:

Implement Strategic Homelessness Solutions.

On March 9, 2021, the City Council received an update on the City’s homelessness efforts and authorized the City Manager to extend agreements with local hotels and motels to house and provide services to individuals experiencing homelessness during and after the declared COVID-19 emergency. The City Council also discussed and provided direction on the identification of a location for an interim housing opportunity as part of a sub-regional housing effort considered alongside the Cities of San Dimas, La Verne, and Claremont.

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On October 12, 2021, the City Council approved a Revised Expenditure Plan for American Rescue Plan Act funding which allocated $1,000,000 of the total $7,525,063 received by the City to be used for Homelessness/Housing.

On November 3, 2021, the City Manager and Assistant City Manager delivered a presentation to the Los Angeles County Blue Ribbon Commission on Homelessness (Commission). The Commission was established by the Los Angeles County Board of Supervisors to “conduct a comprehensive study of the LAHSA governance structure by reviewing existing reports and recommendations, identify and analyze the challenges inherent to the existing system, and to provide recommendations to change and improve its efficiency.”
On April 12, 2022, the City Council received an update on the City’s homelessness efforts and authorized an appropriation of $500,000 from American Rescue Plan Act (ARPA) funds for a two-year contract with a one-year extension with the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) for homeless outreach services, substance use treatment, and housing navigation services.

On May 10, 2022, the City Council adopted Ordinance 2067 adding new sections to the Glendora Municipal Code to “Regulate homeless encampments on, near, or upon critical infrastructure, sensitive use property, or in areas of high fire risk. The City Council also adopted Resolution CC 2022-17 implementing said sections of the Glendora Municipal Code.

On April 11, 2023, the City Council adopted the 2023-2025 Strategic Plan that continued to include including addressing homelessness as goal 6) Implement Strategic Homelessness Solutions and added goal 7) Enhance Community Engagement and Presence. Goal 6 includes 4 objectives that include strengthening outreach and engagement activities, evaluation and expansion of collaboration in regional programs, pursuing available grant funding, and update the Homelessness Strategic Plan. Goal 7 includes objectives that correlate like building trusting relationships, expanding opportunities for residents and business to give back to the community, and addressing quality of life issues along the Arrow Highway corridor.

DISCUSSION
Los Angeles Homeless Services Authority (LAHSA) Point in Time Count and Census by City Net LAHSA’s Point In Time (PIT) Count is conducted each year by thousands of volunteers including City and County staff, homeless service providers, and community members. The PIT Count is intended to fulfill the mandate of the United States Department of Housing and Urban Development (HUD) to paint a picture of the progress, trends, and shifts in the fight to end homelessness.

Last year’s PIT Count (2022) estimated 69,144 individuals experiencing homelessness throughout Los Angeles County, a 4.1% increase from the previous count. It was estimated that 84 individuals were experiencing homelessness in the City of Glendora at that time. This was a 41.8% decrease in the City’s homeless population.

The 2023 PIT Count was held in the San Gabriel Valley on January 24 and 26 to update this data. LAHSA made improvements in their data gathering this year to improve quality assurance, including using a new digital app, simplifying volunteer training, and hiring a demographer and data scientist to optimize how the data was counted and analyzed. The results of the PIT Count were evaluated by a team comprised of researchers from the University of Southern California, LAHSA and HUD, and were made available in the summer of 2023.

The 2023 PIT Count found that there was an estimated 75,518 people experiencing homelessness in Los Angeles County, a 9% increase from 2022. Referencing The California Statewide Study of People Experiencing Homelessness (CASPEH) by the University of California, San Francisco Benioff Homeless and Housing Initiative (BHHI), LAHSA reported that the rise in homelessness is a regional and national trend and highlighted other counties experiencing this rise; San Bernardino (+26%), Riverside (+12%), San Diego (+22%), Ventura (+9%). Despite this regional increase, however, the City of Glendora was found to Item #9. Page 20
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have an estimated 70 individuals experiencing homelessness, which is a 16.7% decrease since the 2022 PIT Count which found 84 individuals experiencing homelessness. During the 2023 count, 23 individuals were observed without any form of shelter during the count while an estimated 47 individuals were noted to have some form of shelter including vehicles, tents, or makeshift dwellings.

LAHSA reports that the homeless count is best interpreted as a snapshot of homelessness at the regional level. The count goes through extensive quality control to provide a statistically accurate countywide insight into homelessness and is most useful when applied to the broader Service Planning Area (SPA). It is generally not as reliable when used as a guide to provide city level insights into homelessness. To gain a better understanding of homelessness locally, the City contracted with City Net in August 2023, to conduct a more detailed census of individuals experiencing homelessness. City Net is a well-established nonprofit operator that provides an array of supportive services and housing opportunities, and they had previously conducted a homeless census for the City in 2021. This detailed census is a distinct but complementary project from the HUD-mandated, county-wide PIT Count undertaken by LAHSA.

The 2023 City Net census (Attachment B) was conducted over a two-day period, in the early morning of August 29 and late evening of August 31, and included a survey of all participants to better understand their needs and experiences. Questions touched on their history of homelessness, experience working with case management, interest in shelter, and reasons for staying in Glendora. Census staff were accompanied by the Glendora Police Department, L.A. CADA outreach staff, and the City’s Human Services and Outreach Coordinator. The census found the total number of unsheltered individuals to be 106, which is a 51% increase from the January 2023 LAHSA PIT Count.

This number is not an exact representation of the week-to-week count, however, and is subject to change due to weather or encampment cleanups. One factor that may have impacted these results was a clean-up that occurred in one of the larger encampments on the border of Glendora and San Dimas on August 30, 2023. Due to the large cleanup effort this number is best used to note the trend in overall homelessness since the last count. In comparison, City Net’s 2021 census found 113 unsheltered individuals in Glendora.

The 2023 City Net report also noted that only 14 individuals were identified as having participated in both the 2021 and 2023 census. That is, only 6.4% of participants were identified as unsheltered and participated in both counts. Other key findings include:
 Current Sleeping Situation:
o 82.6% of respondents were observed unsheltered outdoors. o 16.3% were living in a vehicle.
 Demographics (Age, Gender, Race & Ethnicity):

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o 68.5% were male.
o 70.6% were younger than 45 years old.
o 50% identified their race and ethnicity as White, 33.7% identified as Hispanic or Latino and

8.7% identified as Black or African American.
 Income:
o 55.4% reported having no income,
o Of those reporting income, 68.3% received less than $1,000 per month.  Community Ties:
o 77.2% slept in Glendora.
o 76.1% spent their days in Glendora.
o 52.2% reported their last permanent residence was in Glendora or another San Gabriel Valley city.
o 55.8% of participants noted that they stay in Glendora because they “grew up here” or had “family or friends” in Glendora.
 Disabilities:
o When questioned about their health, 27.2% reported having a permanent disability or health condition.
o 34.8% reported having a mental health concern.
o 37.0% reported having a drug addiction, 3.3% reported an alcohol addiction, and 8.7% reported both.
o 51.1% reported having no substance use concern.
 Services:
o 70.7% of participants reported they were interested in case management support but the reason they weren’t currently connected with case management was because they did not know how to access this support (40.6%).
 Other
o 32.6% of participants report that they had experienced domestic violence.

The image below provides a general view of where homelessness is concentrated in the City and allows a comparison of homeless population density between the 2021 to 2023 City Net Census.

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Participating in the LAHSA PIT Count and City Net Census has allowed staff to better understand the needs of the community related to homelessness and poverty. Homeless Services staff, Glendora Police, and L.A.

CADA reference this data to determine how best to direct current resources.

Assistance During the COVID-19 Pandemic
As reported to City Council in the Comprehensive Update on the Services to Individuals Experiencing Homelessness on April 12, 2022, during the COVID-19 pandemic the City negotiated room rental rates of up to $85 per night to temporarily house individuals experiencing homelessness. The City utilized funding from the San Gabriel Valley Council of Governments (SGVCOG) and appropriations from the City’s Affordable Housing Fund to house these individuals while City staff and contracted homeless services partners provided support with case management and referrals to other interim housing programs like the County’s Project Roomkey. From 2020 to 2021 the City itself provided 6,701 nights of shelter in local motels for vulnerable individuals. The pandemic created significant strain on the economy, particularly in the hospitality industry, and this partnership between the City and local motel owners provided an opportunity to support these businesses. Please refer to Attachment C for additional detail.

Community Partnerships
The City is working to increase public awareness of the homeless services available to increase the likelihood that those who are experiencing homelessness or a housing-related crisis can get the prompt support needed. The seasonal Glendora Report, the City’s Homelessness and Community Outreach website, and social media are some avenues for community members to learn how to contact homeless services staff to receive support. Homeless Services staff receive referrals for assistance, concerns about encampments, and questions about how to volunteer and give back to the community by phone (626-852- 5200) and/or email ([email protected]).

The City continues to strengthen partnerships with community service providers to enhance the delivery of services to community members in need. Homeless Services staff attend monthly care coordination Item #9. Page 23
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meetings held by Service Provider Area (SPA) 3 lead homeless service providers, Union Station and Sycamores Child & Family Services, to discuss updates to Coordinated Entry System (CES) resources and programs available to the adult, family, and youth populations. Staff coordinate with public, private, and nonprofit partners including Citrus College, Glendora Unified School District, Glendora Ministerial Association, several Los Angeles County Departments (Health Services, Mental Health, Public Social Services), Foothill Family Services, Foothill Unity Center, LAHSA, Union Station, Veteran Administration, Volunteers of America, and the YWCA, among others.

Local partners like Shepherd’s Pantry have been instrumental in providing community members basic needs and support. The L.A. CADA outreach team and Homeless Services staff have begun meeting monthly with Shepherd’s Pantry staff to discuss updates on available community resources and how to best coordinate delivery of services to individuals experiencing homelessness. Staff will maintain and expand upon these relationships to facilitate access to services and resources for community members.

San Gabriel Valley Council of Governments (SGVCOG), Measure H, and American Rescue Plan Act (ARPA) Grants
As reported to City Council on April 12, 2022, the SGVCOG entered into a contract with the County of Los Angeles to administer Measure H funding in support of the County’s Homeless Initiative (HI) strategies to combat homelessness in the San Gabriel Valley. This funding was from the State of California 2019 Budget Trailer bill.

The City received $240,000 from the San Gabriel Valley Council of Governments (SGVCOG) for motel vouchers, encampment cleanup, and prevention and diversion programs. The City continues to work with the SGVCOG on identifying funding resources and opportunities to expand its current homeless services program. The City received two Measure H Grants – the Five Cities Grant and Three Cities Grants - which provided for homeless street outreach and housing navigation services shared among other San Gabriel Valley city grant recipients. Union Station was the contracted service provider for these two grants, from March 2020 to May 2022. The City has used all the funding and received reimbursements for related expenditures (refer to Attachment C for additional detail). It is important to note that the funding received enabled the City to have more direct control over the administration of the program, thereby focusing the assistance on individuals experiencing homelessness locally.

In October 2021, the City allocated $1,000,000 of ARPA funds to be used for homelessness and housing.

Half of this funding was appropriated to enter a two-year contract with L.A. CADA, a substance use treatment and homeless services provider. The balance of the ARPA funding is being used for general client assistance such as transportation costs to reunite with families, move-in assistance, fees related to replacing vital documents, and emergency motel vouchers. The L.A. CADA outreach contract began in May 2022 and allows for a one-year extension, including making minor non-substantive changes. L.A. CADA offers critical services across a wide continuum of care and treatment, including outpatient, intensive outpatient and residential programs. This full continuum of care is available for adults, ages 18 and over; services to adolescents (ages 12–17) in an outpatient setting are also provided. With more than 300 residential and recovery-bridge housing beds, L.A. CADA currently serves more than 9,000 adults, youth and children annually. Through its contract with L.A. CADA, the City has two dedicated staff, a housing navigator and a Registered Alcohol/Drug Technician, outreaching in the community five days per week, eight hours per day.

Martin V. City of Boise
In 2018, the United States 9th District Court case Martin v. City of Boise (9th Cir. 2018) 902 F.3d 1031 found that people cannot be penalized for sleeping on public property if they have no shelter or home to go to and explained that “as long as there is no option of sleeping indoors, the government cannot criminalize indigent, homeless people for sleeping outdoors, on public property, on the false premise they had a choice in the matter.” On April 14, 2020, the City Council approved an ordinance to regulate storage of bulky items in the Item #9. Page 24
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City’s parks and other city property, and the Staff Report provided to the City Council noted the following:
“City streets, sidewalks, passageways, parks, and other City property should be open, accessible, and available to residents and the public at large for their intended uses. Obstructing the same, bringing personal or bulky items on and into the same, and erection of tents or similar structures on or into the same interferes with the rights of other members of the public and can create a public health or safety hazard that adversely affects City streets, sidewalks, passageways, parks, and other City property.

The City has the lawful right, under the exercise of its Police Powers, to maintain public streets, sidewalks, passageways, parks, and other City property in a clean, sanitary, and accessible condition, to prevent harm to the health or safety of the public, and to promote the public health and safety by ensuring that the same remain readily accessible to all for their intended uses. The proposed amendment to the City’s municipal code recommended by this staff report, along with appropriate enforcement of the same, will help keep City streets, sidewalks, passageways, parks, and other City property clean and safe for all users.

However, this exercise of the City’s Police Powers must be consistent with law. In 2019, the United States Court of Appeals for the Ninth Circuit held in Martin v. Boise, 902 F.3d 1031, 1048 (9th Cir. 2019) that the United States Constitution “prohibits the imposition of criminal penalties for sitting, sleeping, or lying outside on public property for homeless individuals who cannot obtain shelter.” However, the Ninth Circuit also made clear that this ruling “does not cover individuals who do have access to adequate temporary shelter, whether because they have the means to pay for it or because it is realistically available to them for free, but who choose not to use it. Nor do we suggest that a jurisdiction with insufficient shelter can never criminalize the act of sleeping outside. Even where shelter is unavailable, an ordinance prohibiting sitting, lying, or sleeping outside at particular times or in particular locations might well be constitutionally permissible. So, too, might an ordinance barring the obstruction of public rights of way or the erection of certain structures.” Id. At n. 8” This decision has impacted how the City addresses community concerns around camping and it informs how the City’s homeless services team conducts street outreach and engagement.

Outreach and Engagement
The City has utilized a collaborative approach to community outreach, relying on partnerships between Homeless Services staff, the staff of the Glendora Police Department and their Community Impact Team (CIT) and contracted homeless service providers. The CIT consists of two full-time police officers and ten collateral officers who assist with CIT missions in addition to their regular assignments. The CIT provides a multi-faceted, holistic approach to addressing homelessness and other community concerns. The two fulltime officers work hand in hand with L.A. CADA responding to requests for outreach and engagement. An important component to their success is building relationships with individuals experiencing homelessness and working together to creatively find solutions to overcome barriers to housing. Our law enforcement officers are also responsible for assisting individuals experiencing homelessness when they become victims of crimes, as well as enforcing City laws and codes. They have been instrumental in addressing concerns from the housed community while also providing services and support to the unhoused community.

The City’s Human Services team is led by Human Services Superintendent, Debbie Lopez, who is responsible for developing and implementing the homeless services programs in the City. She supervises the current outreach contract with L.A. CADA and monitors the data outcomes from outreach staff.

Superintendent Lopez was also responsible for coordinating the City’s Homeless Task Force, composed of Human Services staff, Glendora’s CIT, L.A. CADA, a Department of Mental Health clinician, and LAHSA.

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The group discusses recent police activity related to homelessness and the progress of service delivery to the City’s most vulnerable and chronically homeless individuals. The Superintendent tracks program spending, identifies new funding opportunities and applies for relevant grants to expand current programs.

The Human Services & Outreach Coordinator, Erik Deurmeier, was hired in July 2023 to support the implementation of the City’s homeless service programs. He is assisting in expanding the network of community providers that could assist the City’s unsheltered population and facilitating L.A. CADA staff’s utilization of available CES resources.

Both staff respond to inquiries received through the Glendora Homeless Hotline, providing referral assistance and case management resources to the community. Both staff are active in the community and may support outreach efforts or attend community engagement events to build relationships with both the housed and unhoused community. The Human Services team provides a variety of other support services to meet basic needs and overcome housing barriers, including bus passes and meal and clothing gift certificates. To supplement outreach efforts and to better accommodate the outreach needs of a diverse population, in 2023 the City purchased an ADA accessible outreach van with wheelchair lift for $66,620.

Law enforcement’s response to homelessness is a complex undertaking that balances enforcement and outreach. Unfortunately, addressing homelessness is not linear. Rather, it is a winding road that can take days, weeks, and in some cases even months to reach a solution. The Police Department balances the complex needs of the individual experiencing homelessness with what is best for the specific individual and the community while abiding by law and policy. The United States Constitution, various federal and state laws, court decisions, and the municipal code are just a few of the various policies that must guide our efforts.

The most important aspect of any police response is public safety. First, and foremost, is the protection of our community. The safety and protection of all – unhoused individuals, residents, visitors, business owners, victims of crimes, suspects of crimes, and witnesses – is paramount. Public safety is the Department’s top priority when it involves a potential criminal act. The Department will investigate alleged crimes and take the proper steps to enforce state and municipal violations. In the event an unhoused individual is arrested, the Department can and will assist the individual with supportive services to address their various needs, while enforcing applicable laws.

The Police Department also provides outreach services and can connect unhoused individuals with our community partners. The Department works in conjunction with the Human Services Division, L.A. CADA, and the Department of Mental Health (DMH) to provide the following:
 Shelter in the form of interim housing which can be linked to low-cost permanent housing.  After obtaining permanent housing, assistance with basic needs such as furniture and ongoing services in the form of frequent follow-ups and linkage with DMH services as needed.  Food, clothing, and assistance in obtaining legal documents.  Relocation services to family and/or friends out of the area.  Mental health services through DMH which are based on the persons need. These services can consist of immediate hospitalization, homeless outpatient field services, in custody mental health services, and residential care through DMH or the Los Angeles Department of Public Guardian’s Office.
 Substance abuse program enrollment both outpatient and inpatient.

A primary duty of the Police Department’s response to homelessness involves the investigation of crimes or other code violations. This enforcement function is balanced with what is best for the unhoused individual, residents, and or business owners in the community. In some situations, arrests are made and in others, an investigation is initiated while other avenues are explored such as the outreach options noted above. The Department will weigh all available options and an ultimate decision is made based on the specific situation.

Oftentimes there is no violation of any law or code.

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Frequently, investigations of the unsheltered involve trespassing on private property. In the event a business owner requests an individual be removed from private property, officers verify that the owner desires prosecution. The trespasser is warned and asked to leave the location. If the individual refuses to leave the location, they can be arrested. The individual’s property is seized and stored as inmate property. If debris is left at the location, it is the responsibility of the property owner to have it removed.

The Glendora Municipal Code authorizes the Police Department to enforce multiple city codes including, but not limited to, anti-camping and abatement of bulky items on Glendora City property. If a person has refused resources including shelter, the Department can issue citations for these infractions only after meeting the provisions of Martin v. City of Boise (9th Cir. 2018) 902 F.3d 1031 as mentioned earlier in this Report. This can lead to collecting and storing property, which has its own set of regulations. Such regulations include making an inventory all property, identifying any items of intrinsic value, and storing bulk property, holding it for one to three months so it can be collected by the owner. Officers strongly attempt to obtain voluntary compliance with the City’s anti-camping and abatement of items on City property before enforcing these codes.

Homeless encampments are handled based on location. If camps are located on state property or county property, we reach out to the California Highway Patrol or the Los Angeles County Sheriff’s Department to clear the areas. These would be areas adjacent to the freeway including Park and Rides, as well as flood control channels or debris basins. Officers provide assistance and enforcement is based on state or county department protocols.

If an encampment is located on Glendora City property, the Police Department has developed a strategy to obtain compliance and provide outreach to assist individuals with their various needs. Officers offer those camping on City property the resources listed above and advise them of the municipal code violations multiple times prior to initiating a camp removal operation. The individuals contacted have their names recorded and officers document the area by taking pictures in addition to the use of body worn camera footage. The individuals are then given time to remove their belongings. After making efforts to obtain compliance and offering linkage to resources including shelter, an encampment cleanup operation is scheduled. During the cleanup operation, officers ensure that any items of intrinsic value are collected, inventoried and stored until the owner has an opportunity to retrieve the property. Items deemed to be debris or trash are removed and discarded by our contracted debris removal service.

In specific incidents, homeless individuals can be placed on a mental health evaluation hold. Our Police Department staff and the Department of Mental Health (DMH) clinicians, who partner with officers on a parttime basis, have the authority to author these holds and take custody of individuals when specific circumstances exist. Article 1, Section 5150, of the Welfare and Institutions Code defines the process and requires the individual must be a danger to themselves, a danger to others, or gravely disabled. Individuals exhibiting signs of mental illness often do not meet the criteria to be detained and placed on a hold. While these individuals are taken into custody, their detention is not an arrest, but the Police Department must still care for their property and belongings, similar to the processes outlined above in the case of an arrest or encampment removal.

Over the past two years, the Police Department has responded to 73,000 calls for service in the community.

Of those calls, 14 percent (or 10,220) have been related to homelessness.

L.A. CADA staff respond to outreach requests throughout the City, helping individuals replace documentation, access healthcare and connect with employment and other benefits. They also assist with transportation to appointments, linkage to legal services, and reinforcing life skills. Once an individual obtains housing, staff assist in setting up a structure to improve their housing success, including guiding the individual on how to navigate local resources and providing all available community supports to improve their chances of retaining this housing. The diverse needs of unhoused individuals vary but an example of an average week of service delivery for L.A. CADA looks like this:

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 40 individuals engaged, 2 of which are first-time encounters and 38 are follow-ups.  Services provided to these individuals include food/clothing pantry linkage, applying for benefits, multiple discussions about substance abuse and offering treatment services, linkage to mental health services, housing search and landlord engagement, and delivery of basic needs like food and hygiene supplies.
 Obtaining or replacing lost documentation is a key priority to help access insurance, benefits, employment, or housing.
 Notifying individuals of a scheduled encampment clean-up and coordinating transportation to shelter or shared housing for anyone who accepts
The City’s partnerships with homeless service providers Union Station and L.A. CADA have been effective in supporting community members experiencing homelessness by connecting them to much needed interim and permanent housing resources and providing the case management support to navigate the unique housing barriers for each individual. During the height of the COVID-19 pandemic the City worked with Union Station staff to connect 42 individuals with interim housing through the County’s Project RoomKey program. Five of these individuals were confirmed to have obtained permanent housing while all Project RoomKey participants received food, shelter, and medical support and had the opportunity to pursue permanent housing resources with their on-site case management.

After the declaration of the LA County COVID-19 public health emergency ended in March 2023, however, Project RoomKey sites across the County demobilized and the Homeless Services team had fewer interim housing opportunities to access. Interim housing programs in Pasadena and Pomona have historically been the primary shelter resources for the San Gabriel Valley, with the Pomona shelter prioritizing placement for individuals with strong ties to Pomona. Outreach staff from Union Station and L.A. CADA have noted that individuals may decline these options because they would have to leave their current resources, employment, or community to obtain them. The ‘tiny homes’ pallet shelter programs in other San Gabriel Valley cities also currently prioritize placement for individuals from those cities, creating another barrier for Glendora individuals experiencing homelessness to access regional shelter resources. Despite this, staff have attempted to maximize use of remaining resources and encourage clients to consider any housing resources for which they may be eligible. This often includes congregate shelter placement in other SPA’s, shared housing funded by client’s income, and housing intended to support individuals with medical or substance treatment needs. Notwithstanding these options, placements are difficult as the scale of need surpasses the resources available to provide assistance.

For various reasons, such as limited shelter availability, weather emergencies, to support vulnerable individuals during the COVID-19 pandemic, or the time-sensitive nature of a household’s crisis, motel vouchers have been provided as a temporary solution. See the table below detailing how the City has provided motel vouchers to address these needs since 2020. Note that the City received $263,748 from the federal government in reimbursement for qualified motel expenses during the COVID-19 pandemic.

Motel Expenses By Year
Year Room Nights Amount
2020 5,904 $516,052.98
2021 797 $66,859.10
2022 1,238 $95,064.77
2023 386 $32,530.66
2020-2023 Total Motel Cost: $710,507.51
Average Cost Per Night: $85.35
In their first contract year (May 2022 to May 2023), L.A. CADA staff placed 23 individuals into interim housing. In that same period, seven individuals obtained permanent housing. Seven other individuals Item #9. Page 28
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received substance use treatment/detox services and 43 received other health-related services. From June to October 2023, three individuals have been placed in interim housing, 11 individuals have obtained permanent housing, and one individual received a housing voucher to begin looking for their own apartment.

Four individuals have accepted substance use treatment/detox services and 30 individuals have received other health-related services.

When traditional housing opportunities are unavailable staff rely on other creative solutions, including building relationships with the family members or friends of the individual experiencing homelessness.

Through intentional relationship-building and a commitment to trauma-informed case management, L.A.

CADA staff have been successful in obtaining permanent housing for 8 individuals through family reunification supporting their transportation to Idaho, New York, Tennessee, Missouri, Florida, and Central California. Some success stories including family reunification and other permanent housing:
 Staff helped one senior reconnect with a child out of state who confirmed that they would welcome their parent into their home. Staff confirmed this would be a sustainable, long-term, solution and provided the individual with food and fuel for the drive home. Staff later confirmed the individual was happy living with their grandchildren and teaching them how fish.  A couple who was sleeping in the Lone Hill Ave Park & Ride had come to California for an employment opportunity and were later stranded and unable to return home. Staff built a relationship with their family on the east coast and confirmed they would be able to live together. The City paid for their airfare and later confirmed that they are doing well living with their family.  Another senior who had been chronically homeless was first encountered lying on the sidewalk in front of a business. Outreach staff established strong rapport over multiple interactions and were able to link this person to a shelter in Lancaster. After keeping in contact with the senior, staff confirmed that this shelter resource led to a permanent housing opportunity and the senior is now safe and comfortable in their own apartment.
 Glendora Police referred an individual directly from their jail to outreach staff, who helped get this individual into substance treatment. Upon completion of treatment staff helped reconnect the individual to their parent who was happy to welcome them to their home in Central California  A chronically homeless individual with multiple health concerns who had a highly visible encampment in a Glendora business complex had been engaged by City staff for over four years and received outreach assistance from City staff, Union Station and L.A. outreach workers. Through this relationship-building the individual developed enough trust in staff to accept assistance pursing a housing voucher. They received a voucher and staff were able to locate a unit in Glendora so they could stay close to their resources and family. Staff helped them move in, find furniture, and set up medical appointments so they could address their health concerns and adjust to living indoors.

Addressing Quality of Life Concerns
City staff are undertaking a proactive role to address the concerns expressed in relation to homelessness and its impact on quality of life. City departments have increased coordination to direct community concerns to the appropriate bodies. Some concerns expressed by residents include encampments near residential communities and public open spaces, trash accumulation, and reports of behavior creating a public disturbance. Data collected from outreach staff, the homeless census, and police interactions show that homelessness in the City is primarily concentrated along major thoroughfares (210 Freeway, Rte 66, Glendora Ave, Grand Ave, Lone Hill Ave) including sections of South Hills adjacent to the 210 Freeway and CalTrans property north of Louie Pompeii Memorial Sports Park. The Glendora Police Department tracks calls related to homelessness and their geolocation data which provides another tool to assess how to direct services and respond to concerns in the City. The images below illustrate the overlap between where homelessness is concentrated in the City and calls related to homelessness. The first image shows police calls the week of the City Net Census and the second image shows the City Net Census data where homelessness is concentrated throughout the city.

Item #9. Page 29
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Police Department Calls Related to Homelessness
2023 City Net Census Participant Concentration
City efforts, which include the Homeless Division, Glendora Police Department, and the L.A. CADA outreach team have employed a balanced approach that help address these concerns while providing individuals experiencing homelessness access to needed services. The City continues to utilize Ocean Blue Environmental Services Inc to address environmental health concerns related to encampments. Between May 2022 and October 2023, the City has undertaken 29 cleanups of encampments and frequently used public spaces throughout the City, the most recent of which was an October 24 cleanup of South Hills Park.

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Data from this cleanup is still being processed and not included in the following. From May 2022 to September 2023 these cleanups have resulted in the removal of approximately 14,659 pounds of trash and debris, 2,449 pounds of biohazard material (including human waste, syringes and other materials in need of special sterilization processing) 7 propane tanks, and a fire extinguisher. The total cost of these activities equates to $127,804.86.

Community Engagement
On October 9, 2023, the City held a community meeting to discuss the City’s purchase of property at 1762 Dale Road, a former assisted living facility. The City’s Community Development Department delivered a presentation on how this property was acquired, reviewed the other affordable housing developments already in place in the City, and discussed how this property could potentially be used to address housing affordability at various income levels, including homelessness. It is important to note that no decisions have been made about prospective development on the property. City leadership solicited community feedback and encouraged ongoing dialogue about use of this property; the community meeting would be the first of multiple meetings to solicit feedback from the public.

City staff discussed the eligibility requirements for obtaining a unit in an affording housing development and provided examples of household income limits that qualify as “Low Income” or “Very Low Income”:

Los Angeles County Income Limits
Household Size 1 2 3 4 5 6
Very Low $44,150 $50,450 $56,750 $63,050 $68,100 $73,150 Low $70,650 $80,750 $90,850 $100,900 $109,000 $117,050
 Example 1- A recent graduate living alone works as a staff accountant and earns an annual income of $65,000
 Example 2- A single parent, a teacher, with one child, and the household income is $78,000  Example 3- A couple with 2 children, where one adult works as a cashier and the other adult is a dental assistant, and the household income is $99,000
 Example 4- A couple with 3 children, where one adult works as a bank teller and the other adult as a forklift operator, and the household income is $108,000 The City’s 2021-2029 Housing Element notes that through its various land use policies, the City provides development potential for a range of housing opportunities. The Housing Element represents an awareness of the need within the City to assure that housing is provided for all economic segments of the community, for existing and future residents. The Element also satisfies the legal requirements that housing policy be a part of the General Plan. State Housing Element law requires that a local jurisdiction accommodate a share of the region’s projected housing needs for the planning period. This share, called the Regional Housing Needs Allocation (RHNA), is important because state law mandates that jurisdictions provide sufficient land to accommodate a variety of housing opportunities for all economic segments of the community.

Compliance with this requirement is measured by the jurisdiction’s ability in providing adequate land to accommodate the RHNA. The City is required to zone for housing, including affordable housing, and this number is contingent upon the most recent HUD Point-In-Time Count, to reflect that the City is addressing the housing needs of its current unsheltered population.

The City received updates on homeless services on March 9, 2021, and April 12, 2022, which discussed a potential Sub-Regional Homeless Housing program. Glendora, San Dimas, La Verne, and Claremont staff met to assess their respective interest in participating in such a sub-regional approach to addressing housing needs. This program is currently on hold but through these discussions the City had identified properties that may potentially help meet the Housing Element requirements without zoning changes. Three sites in the City were previously identified where interim housing could be built without zoning changes. The three locations identified are adjacent to Grand Avenue and currently have existing structures on them. Two of the three zoned locations are just north of the Big Dalton Wash, on either side of Grand Avenue. The third Item #9. Page 31
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location is on the northeast corner of Grand Avenue and Arrow Highway.

In response to changes in the State Housing Element law, the City amended its Zoning Code in 2011 to specifically identify emergency shelters as a permitted use at two locations in the City. The two locations include twelve parcels, with a total area of 122,416 square feet (2.81 acres). The City is also required to update its Zoning Code to allow sufficient capacity of emergency shelter beds based on the most recent PIT Count. No emergency shelters or transitional housing facilities are currently located in Glendora.

However, several regional facilities serve the homeless in the Eastern San Gabriel Valley.

Funding To Date
The tables below provide a look at the level of funding received and expenditure incurred related to the City of Glendora’s efforts to address homelessness.

Measure H Funds Amount Received
3-Cities Grant $71,860.00
5-Cities Grant $68,600.00
SGVCOG Grant $255,000.00
Subtotal: $395,460.00
City Funds Amount Received
Affordable Housing Funds $450,000.00
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American Rescue Plan Act $1,000,000.00
Subtotal: $1,450,000.00
Total Funds Received: $1,845,460.00
Total Staff Expenses-Homeless Programs
2019-2023 Amount
Human Services $341,043.00
Police Department $4,608,000.00
Subtotal: $4,949,043.00
Total Program Expenses-Homeless Programs
Year Amount
2019-20 $29,755.00
2020-21 $681,775.00
2021-22 $355,537.25
2022-23 $500,653.00
2023-24 $282,152.00
Total: $1,849,872.25
New Grant Funding
On November 28, 2023, the City was informed of its successful application for grant funding from the United Way of Greater Los Angeles. The City will receive $150,000 towards one-time physical site and operational upgrades to expand and improve services for unhoused people accessing programs and services at senior centers. This grant will be used to upgrade the Historic La Fetra building kitchen, add new partitions for the computer lab so they can be easily disinfected, and new carpet.

FISCAL IMPACT
The increase of estimated revenues and appropriation for the grant award result in a net-zero impact as staff will increase both revenue and expenditure budgets for the receipt and use of the grant award with Council approval.

ENVIRONMENTAL DETERMINATION
There is no CEQA impact associated with the recommendations in this report.

Prepared By Erik Deurmeier, Human Services & Outreach Coordinator Concurs With Debbie Lopez, Human Services Superintendent Reviewed By John Aguirre, Recreation and Human Services Director Item #9. Page 33
Meeting Date: 4/9/2024 / Packet Page #: 257
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
Danny Aleshire, Assistant City Attorney
CEQA Review Mark Carnahan, City Planner
Jeff Kugel, Community Development Director
ATTACHMENTS:

A. Homeless Update Presentation
B. City Net 2023 Homeless Census Report
C. Staff Report, April 12, 2022
D. Staff Report, March 09, 2021
Item #9. Page 34
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1 1528712.1

FIRST AMENDMENT
TO

MEMORANDUM OF AGREEMENT
This First Amendment to Memorandum of Agreement (“First Amendment”) is made and entered into as of February 1, 2024, by and between the San Gabriel Valley Council of Governments (“SGVCOG”), and the City of Glendora (“City”), with reference to the following:

A. The SGVCOG and the City entered into that certain Memorandum of Agreement dated as of December 8, 2023, which is incorporated herein by this reference (the “Original Agreement”); and
B. The SGVCOG and the City desire to amend the Original Agreement to modify, amend and supplement certain portions thereof.

NOW, THEREFORE, the parties hereby agree as follows:

1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement.

2. Compensation. The total not-to-exceed compensation set forth in Section II of the Original Agreement was the sum of Ten Thousand and 00/100 Dollars ($10,000.00).

Section II of the Original Agreement is hereby amended to provide for an increase of Forty Thousand and 00/100 Dollars ($40,000.00) so that the total not-to-exceed compensation, as amended by this First Amendment shall not exceed Fifty Thousand and 00/100 Dollars ($50,000.00) without the prior authorization of the SGVCOG. Exhibit “B” of the Original Agreement entitled “Compensation”, is deleted in its entirety and replaced with Exhibit “B”, attached hereto and incorporated herein by the reference.

3. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control.

IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written.

DocuSign Envelope ID: AD4EACA8-83F4-488B-A081-051D343C46E7 Item #9. Page 35
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1528712.1
“CITY”

CITY OF GLENDORA
*By:___________________________
Printed Name:___________________
Title:___________________________

APPROVED AS TO FORM
______________________________
Danny Aleshire, City Attorney
“SGVCOG”

SAN GABRIEL VALLEY COUNCIL OF

GOVERNMENTS
By:___________________________
Marisa Creter
Title: Executive Director

APPROVED AS TO FORM
______________________________
David DeBerry, General Counsel
DocuSign Envelope ID: AD4EACA8-83F4-488B-A081-051D343C46E7 Adam Raymond
City Manager
Item #9. Page 36
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1528712.1
EXHIBIT “B”

COMPENSATION
[Behind this page.]
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EXHIBIT B
Table 1. Budget
The City shall receive a maximum of $50,000 for implementation of the HSF. Funding shall be disbursed on a reimbursement basis and in accordance with Table 1. Invoices must be submitted monthly.

Task Not to Exceed (NTE) Amount
Task 1 – Client Services $50,000
Total $50,000
Reports must be submitted quarterly by the following dates:
● 45 days after MOA execution
● April 10, 2024
The final report is due by July 10, 2024.

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STAFF REPORT
TO: Mayor and Council Members DATE: April 9, 2024
FROM: Information Technology DISTRICT(S): City-Wide
SUBJECT: Authorize the Purchase of a New Mitel Telephone System through Business Telecommunications Systems for $105,135 including a Three-Year Term for Professional Services Support Of $4,227 Annually

RECOMMENDATION
That the City Council:

1. Authorize the purchase of City-Wide Mitel telephone systems replacement in the amount of $105,134.71; and

2. Authorize the City Manager or his designee to execute the three-year term Master Warranty and Support Agreement with Business Telecommunications Systems in the annual amount of $4,226.68.

STRATEGIC FOCUS AREAS
 Goal 5: Improve and Maintain the City’s Infrastructure and Facilities (IMCIF)

EXECUTIVE SUMMARY
As part of our ongoing efforts to modernize the organization, the City proposes the replacement of a new Mitel phone system through Business Telecommunication Systems (BTS). This system will enhance our telecommunications infrastructure and provide staff with advanced features and flexibility tailored to their specific communication needs.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
One June 27, 2023, the City Council approved the Fiscal Year 2023-2025 Two-Year Budget including the Five-Year Capital Improvement Plan that included the purchase of a new enterprise phone system in the amount of $140,000.

DISCUSSION
The current phone system is almost 15 years old, and as the City of Glendora continues to modernize and provide better service to our residents and internal staff, technology must adapt to provide more costeffective integrated services. Advances in technology provide better phone service at a significantly lower cost than traditional phone service. This proposal includes a range of Mitel phone models tailored to various user needs and preferences, aiming to enhance efficiency across the City.

Each Mitel model incorporates features such as Wi-Fi connectivity, Bluetooth integration, and highdefinition audio, ensuring seamless communication across various work environments. Of note is the Bluetooth integration which will allow users to connect with various devices including smartphones, tablets, laptops, and Bluetooth-enabled headsets. Users will also be able to make and receive calls on their Mitel phone system client using their mobile device as a remote handset. Mitel phone systems will also connect with Microsoft Teams and the City’s Microsoft 365 suite, creating a unified communications platform where voice, video, messaging, and collaboration tools are integrated. This integration allows users to make and receive calls directly within the Teams interface, eliminating the need to switch Item #10. Page 1
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between different applications for communication purposes, regardless of their location or device. This allows employees to access communication and collaboration tools from any device, whether they are in the office, working remotely, or on the go.

The implementation of the new Mitel phone systems represents a strategic investment in enhancing communication infrastructure and operational efficiency within the City. The proposed models cater to diverse user needs, offering advanced features, flexibility, and user-friendly interfaces.

The yearly professional services agreement will cover the City’s phones and infrastructure in the event of outages or if other technical issues should occur. BTS will also aid the technology team during the new installation to ensure the system is setup using best practices and integrated into our current suite of tools.

FISCAL IMPACT
Pursuant to Glendora Municipal Code 2.40.050, BTS is a part of the Sourcewell Account, waiving formal competitive bidding requirements in recognition of existing California Multiple Award Schedules cooperative bid.

Sufficient funds are available within the adopted Fiscal Year 2023-2025 Two-Year Budget in the Information Technology Fund 553. Ongoing costs for Fiscal Years 2024-25, 2025-26, and 2026-27 for the Professional Services fees of $4,226.88 will be budgeted for accordingly in Information Technology Fund.

ENVIRONMENTAL DETERMINATION
No CEQA impact.

Prepared By Katie Dang, Administrative Assistant
Concurs With Not Applicable
Reviewed By Sam Robbine, Information Technology Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Agreement
B. Proposal
C. PowerPoint
Item #10. Page 2
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Master Warranty and Support Agreement

1. This Master Warranty and Support Agreement (“Agreement” / “Contract”) is entered into between Business Telecommunication Systems, Inc. (“Seller” / “seller” / “BTS”) and the City of Glendora (“City” / “customer”) to be effective as of the date of the date set forth on the signature pages of the parties below, for the provision of certain equipment by Seller (“Mitel equipment” / “Equipment”) and services related to same as set forth on Schedule 1A to this Agreement.

2. LIMITED WARRANTY

2.1 Limited Warranty. The Mitel equipment furnished hereunder is warranted to be free from any defects in materials and workmanship for a period of 1 year from date of delivery by Seller. Customer may purchase an extended Support Plan to cover software beyond the 1 year warranty per section 3 of this Contract.

2.2 Warranty Service. Seller shall, at its own expense and option, either repair or replace the defective Equipment during the warranty period, provided that Customer has notified Seller and, upon inspection by Seller, Seller has found the Equipment to be defective in its reasonable determination. Customer's sole and exclusive remedy hereunder shall be limited to repair or replacement specified herein.

2.3 Warranty Service Charges. Notwithstanding the provisions of Section 2.1, if Customer requires warranty services other than during Seller's normal business hours, on site service calls necessitated due to no remote access, service will be provided on a best efforts basis at Seller's then-current hourly rate. Warranty service for Equipment located outside of Seller's standard service area shall be provided at Seller's then-current time and travel charges.

2.4 Warranty Conditions. The foregoing warranties are contingent upon the proper use of the equipment in accordance with the instructions and specifications published by the manufacturer and/or seller and may not apply to any equipment that has been repaired or modified by persons other than the seller.

2.5 Warranty Disclaimer. The express warranties set forth in this Agreement are in lieu of all other warranties, express or implied, including without limitation, any warranties of merchantability or fitness for a particular purpose. BTS does not warrant toll fraud and the cost incurred by toll fraud.

2.6Title. Title to the Equipment shall remain with the seller and not pass to Customer until the date on which final payment is made.

2.7Risk of Loss. Prior to the date of delivery, the risk of loss to the equipment shall be on the seller. The risk of loss shall pass to customer on the date of delivery or if common carrier is used at EXW.

2.8Service. Service shall commence on the Date of Delivery or in the event Customer exercises its option to purchase an extended Support Plan, the date specified on the attached Support Plan purchase order and shall continue for an initial period shown on equipment schedule.

3. MITEL SUPPORT AGREEMENT PLANS

3.1 Agreement to Provide Maintenance Support Coverage. Upon expiration of the warranty as herein provided, Seller agrees, at Customer's option, to provide the following Maintenance Support Coverage Plans. (a) Premium: Our Premium Software Support and Assurance Plan provides you with support 24/7 per section 4.1. Our Premium plan covers software up-dates listed on the schedule of equipment. All technical support calls to our customer support center are included in the Premium Plan. Plan also includes Hot Fixes and service packs. Professional Services to perform software up-dates will be provided at no charge.

Premium plan excludes Mitel phones and Hardware.
(b) Standard: Our Standard Software Support and Assurance Plan provides you with support during normal business hours. Our Standard plan covers software up-dates listed on the schedule of equipment.

Service will be available during normal business hours per section 4.1 of this Contract. All technical support calls to our customer support center are included in the Standard Plan. Plan also includes Hot Fixes and service packs. Professional Services to perform software up-dates will be provided at 50% of our standard rate. Standard plan excludes Mitel phones and Hardware. (c) Orange+: Our Orange+ plan covers all technical support calls to our support center during our normal business hours 8am to 5pm Monday through Friday, except holidays per section 4.1 of this Contract.

Emergency technical support calls are included and are available 24/7. Orange+ plan excludes software DocuSign Envelope ID: EE9E92A0-F3A3-47D9-8C64-CCE7BF693DC3 Item #10. Page 3
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up-dates, Mitel phones and Hardware.
(d) Hardware: If Customer purchased at time of original sale, Mitel extended hardware coverage.

Hardware will be extended from 1 year to 5 years from date of delivery. Hardware plan term will be shown on schedule 1A of this Contract. Customer must have an active Support Plan per section 3 of this Contract to receive coverage under this Contract. Support times will be based on agreement plan.

3.2 Payment of Charges. Customer agrees to pay all customer approved and accepted maintenance support contracts and invoices billed by Seller. All charges for services, whether annually, quarterly or monthly will be invoiced in advance.

3.3Term of Agreement Plans. Support plans in section 3 of this Agreement will be for a 1 year term per Schedule 1A or extended support plan agreement unless otherwise specified. Support plans are nonrefundable and non-cancelable.

4. GENERAL TERMS AND CONDITIONS
The general terms and conditions contained in this Section shall apply to any Equipment sold and Services furnished to Customer pursuant to this Agreement.

4.0 Exclusions. Services of Seller do not include any of the following:
(a) Electrical work external to the Equipment;
(b) Unless specifically agreed to in writing, the maintenance of accessories, attachments or other devices; (c) Service as stated by supplying items not furnished by Seller; (d) Services for the relocation of the Equipment;
(e) Service that is unsafe or impractical for Seller to render because of alterations in the Equipment or their connection by mechanical or electrical means to machines or devices not furnished by Seller; (f) Service on Equipment that Seller determines has been located in an unsafe or hazardous environment; (g) Service necessitated by elements external to the Equipment that are not within Seller's specifications including, but not limited to, lighting, humidity, temperature, power supply, or air conditioning; (h) Service necessitated by accident, neglect, alterations, or improper use or misuse of the Equipment not caused by Seller.
(i) Service necessitated by repairs or service attempted by persons other than Seller's personnel. (j) Replacement or repair of internal or external cabling. (k) Testing or trouble-shooting of Customer’s data network, local area network or wide area network.

4.1 Time Services are Available.

Services will be available seven (7) days a week, twenty-four (24) hours a day. Response time is defined as within two (2) hours of major system failures and within twenty-four (24) hours for minor system failures.

Major system failures are defined as the inability to make or receive in or outgoing calls (that being 50% or more of the system is unable to process calls). Minor system failures are defined as other than major system failures. Normal business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. Minor system failures corrected at other than normal business hours or service not covered by warranty will be charged at time and material rates.

4.2 Scope of Coverage. Seller agrees to provide services based on the specific performance standard needs of individual Equipment items as determined by Seller. Services shall be both preventative and remedial and shall include hardware and software adjustments and replacement parts when deemed necessary by Seller. Replacement parts shall be furnished on an exchange basis if a Diamond or Platinum Support Plan is in force and when installed by Seller and shall be new or equivalent to new in performance.

Replaced parts shall become the property of Seller

4.3 Acceptance. Subject to the provisions of Section 1, satisfactory completion of Seller's standard test procedures on the Equipment installed by Seller and the execution of a report form verifying such test completion by representatives of Customer and Seller shall be sufficient to establish acceptance of the Equipment by Customer.

4.4 Payment and Credit.

4.4.1 Unless otherwise agreed in writing, payment for Products or Services hereunder shall be made upon presentation of invoice. Payment for Products or Services for customers with pre-approved credit will be due within 10 days of invoice date.

4.4.2 If in Seller's judgment the financial condition of Customer at any time does not justify the commencement or the continuation of Delivery on terms specified herein, Seller may, in addition to all the remedies it may have at law or in equity, make a written demand for full or partial payment in advance, suspend performance until the payment is made, DocuSign Envelope ID: EE9E92A0-F3A3-47D9-8C64-CCE7BF693DC3 Item #10. Page 4
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or cancel Customer's order.

4.4.3 If Customer fails to pay any charges when due and payable, Customer agrees that Seller shall have the right to invoice and Customer shall pay all costs, including reasonable attorney's fees expended in collecting overdue charges and a late payment charge of one and one-half percent (1-1/2%) per month, but not in excess of the lawful maximum on the unpaid balance.

4.4.4 Service Charge Changes. Seller may at any time change its charges for services.

4.4.5 Taxes. All of the prices provided for, by this Agreement, are exclusive of all federal, state, municipal, or other political subdivision excise, sales, use, property, occupational, or like taxes now in force or enacted in the future and are therefore subject to increase equal to any such taxes Seller may be required to collect or pay upon the sale or delivery of the Equipment or Services purchased hereunder, except taxes based on Seller's income.

4.4.6 Security Interest. Customer hereby grants Seller a security interest in the Equipment to secure full payment therefore. Customer agrees that upon Seller's request, it will execute and deliver to Seller a financing statement and other documents evidencing the security interest satisfactory for filing with the appropriate authorities.

4.4.7 Failure to Pay. Failure of Customer to pay any charges when due shall constitute cause for Seller to suspend or terminate Services under this Agreement.

4.5 Customer Training. Customer shall be entitled to training services for the Equipment provided pursuant to this Agreement. "Training Services" shall include, among other things, assistance in the training of Customer personnel.

4.6 Termination. Seller shall have the right to terminate this Agreement in the event the occurrence of any one of the following is not remedied within five (5) days following written receipt of notice thereof:
(a) failure of Customer to make financial arrangements satisfactory to Seller for the purchase of the Equipment or Services; (b) Customer's failure or neglect to perform or observe any of its existing or future obligations under this Agreement, including, without limitation,
(i) the timely payment of any sums due to Seller, or (ii) unauthorized personnel servicing or moving the Equipment; (c) Any assignment of Customer's business for the benefit of creditors; (d) The filing of a petition in bankruptcy by or against Customer; (e) The appointment of a receiver, trustee in bankruptcy, or similar officer to take charge of all or part of Customer's property; or
(f) The adjudication of Customer as bankrupt.

4.7 Limitation of Remedies. Customer agrees that the sole remedies for the breach of any warranties contained in this Agreement and the sole remedies for Seller's liability of any kind with respect to the Equipment or Services provided pursuant to this Agreement shall be limited to the remedies provided in this Agreement. Customer further agrees that in no event shall Seller's liability to Customer for damages of any nature exceed the total charges paid or payable for either: (i) the total charges paid or payable for Services during one (1) year under this Agreement if the liability arises from Service; or (ii) the purchase price of the Equipment if the liability results therefrom.

4.8 Consequential Damages. CUSTOMER AGREES THAT SELLER SHALL NOT BE LIABLE FOR ANY SPECIAL,

INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES OR FOR THE LOSS OF PROFIT OR REVENUE

ARISING OUT OF THE SUBJECT MATTER OF THIS AGREEMENT, EVEN IF SELLER SHALL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH POTENTIAL LOSS OR DAMAGE.

4.9 Other Products. Customer agrees that Seller shall have no responsibility for any equipment or other items or any services provided by any person other than Seller.

4.9.1 Third Party Voice and Data Service Agreement
The general terms and conditions contained in this section 4.9.1 through 4.9.3, shall apply to 3 rd Party Voice and Data
contracts signed with BTS as Master Agent.

4.9.2 Service Level Agreement- Technical Support calls to our customer support center are included and our available 8am to 5pm Monday through Friday per section 4.1 of this Contract. Emergency support calls are available 24/7.

Site visits are available per request and are subject to our standard time and material rate. BTS will be your single point of contact for all service related issues, technical support, billing inquires, and any renewal of this Contract.

4.9.3 New Service Implementation- As part of our services for all new voice and data contract installations signed with BTS as Master Agent, BTS will include a project coordinator to work as a liaison between 3rd party carrier and customer. BTS will provide consulting services to assist with facilities requirements for new services. Cabling or any other requirements for 3
rd party services will be quoted at our professional services rate.

4.10 Notices. Unless otherwise provided in this Agreement, any notice required or committed by this Agreement to either party shall be deemed to be duly given if in writing or delivered personally or mailed by first-class, registered, or certified, postage pre-paid and addressed to the address of Customer or Seller as set forth below.

4.11 Assignment of Contract. Customer shall not assign this Agreement or its rights thereunder without the prior written consent of Seller. Any attempt to make such an assignment without Seller's consent shall be void.

4.12 Non-Waiver. Customer and Seller agree that no failure to exercise, and no delay in exercising any right, power or privilege under this Agreement on the part of either party shall operate as a waiver of any right, power, or privilege hereunder shall preclude further exercise thereof.Severability. If any part of this Agreement shall be adjudged invalid DocuSign Envelope ID: EE9E92A0-F3A3-47D9-8C64-CCE7BF693DC3 Item #10. Page 5
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by any court of competent jurisdiction, that judgment shall not affect or nullify the remainder of this Agreement and its effect shall be confined to the part immediately involved in the controversy adjudged.

4.13 Governing Law. The Agreement shall be deemed to have been made in, and shall be construed pursuant to, the laws of the State of California.

4.14 Entire Agreement. Customer acknowledges and agrees that this Agreement is the complete and exclusive statement of the mutual understandings of the parties and that this Agreement supersedes and cancels all previous written and oral agreement and communications relating to the subject matter of this Agreement.

4.15 Attorneys' Fees. If any legal action is necessary to enforce the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. This provision shall be construed as applicable to the entire Agreement.

4.16 Effect of Purchase Order. In the event of any conflict between this Agreement and the terms and conditions of any purchase order or similar document pursuant to which Customer entered into this Agreement, the terms and conditions of this Agreement shall control.

4.17 CANCELLATION. IN THE EVENT CUSTOMER CANCELS ITS PURCHASE PRIOR TO SELLER

COMMENCING THE PROCUREMENT OF EQUIPMENT LISTED ON SCHEDULE(S) OR DESIGN AND

ENGINEERING OF EQUIPMENT LISTED ON SCHEDULE(S), CUSTOMER AND SELLER AGREE THAT BASED

UPON THE CIRCUMSTANCES NOW EXISTING KNOWN AND UNKNOWN, IT WOULD BE IMPRACTICAL OR EXTREMELY DIFFICULT TO ESTABLISH SELLER’S DAMAGES BY REASON OF SUCH CANCELLATION.

ACCORDINGLY, CUSTOMER AND SELLER AGREE THAT IT WOULD BE REASONABLE AT SUCH TIME TO AWARD SELLER LIQUIDATED DAMAGES EQUAL TO 20% OF THE PURCHASE PRICE.

4.18 Local Telephone Company Charges. Any and all charges billed to Customer by local and/or long distance telephone companies shall be the sole responsibility of Customer. Seller will not pay any charges billed to customer by local and/or long distance carrier without prior written consent.

4.19 Automatic Route Selection (ARS) – Seller will program Customer’s ARS on the Telephone System only with authorized Routing Tables. Customer must sign and authorize Routing Tables. Seller will be responsible for database programming of ARS only. Every reasonable effort will be made to ensure accurate database entry and operation of ARS. Customer will be responsible for checking their telephone company bills for any discrepancies.

Customer must notify Seller of any discrepancies within 60 days. If Customer finds that the ARS is not routing per the approved routing tables, Seller will re-program the phone systems ARS database at no cost to the Customer. If routing tables are incorrect, BTS will require revised routing tables to be approved and signed by Customer and additional programming charges will apply.

4.20 Maintenance of Site Conditions. Throughout the term of this Agreement, Customer shall maintain site conditions in compliance with specifications provided by Seller prior to installation of the Equipment.

4.21 TOLL FRAUD. While this device is designed to be reasonably secured against intrusions from fraudulent callers, it is by no means invulnerable to fraud. Therefore no express or implied warranty is made against such fraud including interconnection to the long distance network.

4.22 Seller’s and Customer Employees. Business Telecommunication Systems, Inc. and Customer agree that either Business Telecommunication Systems, Inc. or Customer (and any of its affiliates or subsidiaries) shall not hire or attempt to hire as an employee, independent contractor, or otherwise either a current or terminated employee of Company during the term of this Agreement and for a period of one (1) year after termination of this Agreement without the prior written consent of an authorized representative of both Business Telecommunication Systems, Inc. and Customer.

4.23 Voice Over IP. Customer agrees to meet all network requirements for Voice Over IP (VoIP) and Quality of Service (QOS). Customer agrees to pay all costs incurred by BTS for network analysis for VoIP. BTS does not guarantee QOS over any network that does not maintain and guarantee QOS and have a service level agreement with service provider. Packet loss less than 1%, latency and jitter less than 100ms, prioritization of voice packets over the network.

4.24 Remote Access. Customer agrees to maintain Vonetco remote access to BTS personnel at all times for remote programming and administration of telecommunications equipment. Customer agrees to pay on-site service fee due to no remote access. Customer grants BTS authorization to view any data within the regular routine of the repair or system improvement. Customer also authorizes BTS to reasonably delete, change, and/or rewrite any necessary information to complete the system repair or improvement that is consistent with the standards and practices in the industry.

4.25 Customer database. In the event of loss of operating system software and/or customer database the following will apply: (a) On BTS supplied servers: BTS will restore operating system software. BTS will restore from customer backup, Customer database. In the event that there is not a working customer database backup, customer will be invoiced for all charges to rebuild customer’s database. (b) On Customer supplied servers: BTS will provide support to customer to restore operating system software. BTS will provide support to restore from customer backup, DocuSign Envelope ID: EE9E92A0-F3A3-47D9-8C64-CCE7BF693DC3 Item #10. Page 6
Meeting Date: 4/9/2024 / Packet Page #: 268
Rev1-1-2019 Page 5 of 5
Customer database. In the event that there is not a working customer database backup, customer will be invoiced for all charges to rebuild customer database. Customer is responsible to maintain a current backup of customer database.

Customer: City of Glendora
By:

Seller: Business Telecommunication Systems, Inc.

By:

Signature Signature
Adam Raymond Kimberly Irey
Print Name Print Name
City Manager VP of Sales
Title Title
Date Date
DocuSign Envelope ID: EE9E92A0-F3A3-47D9-8C64-CCE7BF693DC3 Mar 21, 2024 | 5:19 PM PDT
Item #10. Page 7
Meeting Date: 4/9/2024 / Packet Page #: 269
To: City’ of Glendora Business
150 5. Glendora Telecommunication
United States Mitel MiVoice Business Systems, Inc.
(626) 852-5201 EQUIPMENT ITEMIZATION Serving all ,your voice & data needs SCHEDULE IA 549 Batotnan Circle - Corona, CA 92880
Customer Contact: Sam Robbln (951)272-3100- Fax (951) 493-3033 - ww’w.btsl 981 .com BTS Contact: Kim Irey
Quote #: M.4Q16854-03 Prices good until 11/3012023
Proposal to Migrate from a Mltel Connect to a Mlvoic.e Business with (69) SiP Trunks, (290) Standard User Licenses and IP Phones, and 0 Analog Devices, on Customer Provided Virtual Server as follows:

QTY PART NUMBER DESCRIPTION UnltYour Price
Mil~Ha~wam
1 D021 .4410 MITEL TA71O8 UNIVERSAL ATA (w/o AC Cord) 408.20 1 P021.4110 POWER CORD C13 1OA 125V- NA PLUG 8.06
ase~ecSoftwn
1 8021.4122 MiVolce BUSINESS VIRTUAL FOR ENTERPRISE
8021.4161 MiCollab VIRTUAL APPLIANCE
1 8021.4175 MiCClient LICENSE- FEDERATION ADV SERVER
1 8021,4174 MlCCIient LICENSE- PEERING ADV SERVER
M~BastSa
1 8021,4160 MiVoice BORDER GATEWAY VIRTUAL
3 8021.4154 MiCb NPUMMAILBOXCALLDIRx1
2 8021.4113 MICOLLAB NPUM MiVBUS MAILBOX LICENSE xlO
7 B021.4132 MlVoice BUSINESS LICENSE- SINGLE LINE EXT 67.50 1 MITELSWA3YEAR 29,538.64
SIP Tninking
69 8021.4128 SIP TRUNKING CHANNEL PROXY
9 8021.4131 MiVoice BUSINESS LICENSE- SIP TRUNK xl
1 8021.4130 MiVoice BUSINESS LICENSE- SIP TRUNK xlO
1 8021 4146 MiVo1ceBUSINESSSIPTRUNKSx5O
StatInnjjcenses
289 8021.4256 UCCv4.0 STND USER FOR MiVoice BUS xl
Mitel IP Phones
6 0021.4129 MITEL 6940 WIFI IPPHONE 386.75
15 0021,4128 MITEL 6930 WIFI IPPHONE 292.50
21 0021.4127 MITEL 6920 WIFI IPPHONE 227.50
248 0021.4119 MITEL 6915 IP PHONE 143.00
Prnfessinnal Services
1 Year Partner Support per Master Warranty and Support Agreement Business Telecommunication Systems Professional Services to setup and Program Mitel MiVoice Business Phone System Includes programming 250 IP Phones and 69 SIP trunks.

Approved and Accepted By: Date:

Printed Name:
12/01/23 Printed By Kim Pa~Q0f~I Of 2
Item #10. Page 8
Meeting Date: 4/9/2024 / Packet Page #: 270
QTY PART NUMBER DESCRIPTION UnltYour Price
MITEL PACKAGE DISCOUNT $ 136,020.74
Customer responsible for Installation of IP Phones at Each Location Quote includes remote training on new phone system
*Custhmer
~
to provide server per BTS Specifications
of 6900 serIes phones required to migrate to MiVoice Business *Quote licensing must be approved by Mitel prior to sale.

HARDWARE AND SOFTWARE $ 77,376.90
-SourcewellAccount#94382 BTS PARTNER SUPPORT $ 4,226.68 PROFESSIONAL SERVICES $ 15,600.00
97,203.58
(2ustnmer Racponsibiflly to Inth,dc. hut not hmitnd t.v plus applicable tax

1.) Must meet MiteliETS site requirements, induding network, server, and desktop posted on w~btsI9B1~n

2.) Customer responsible for deployment of phones unless otherwise noted.

3.) Customer may elect to contract BTS on time materIal to assist with network, server, desktop and site requirements at an hourt? rate of $195.00 per hour.

4.) Data cables need to be home ran from network switch to each desktop.

5.) If not purchased from BTS, customer to provide Server for Voice Mail as per BTSIM1teI requirements.

6.) BTS to load 1st desktop with Personal call Manager Software and train customer on installation of remaining desktops 7) Troubleshooting of customers desktop on non Mltel related issues are billed at BTS standard labor rates DesictoplPersonai & Operator Call Manager Software are Wlndows-bned applications You have recetved special pricing on your initial system post install pricing will differ.

Approved and Accepted By:

Printed Name:

Printed By: Kim Pa2ø~ ~ Of 2
Item #10. Page 9
Meeting Date: 4/9/2024 / Packet Page #: 271
Business
Telecommunication
Systems, Inc.

Soi’ing all of tour ivlre and data needs sIng, 198!

TELECOMMUNICATION SYSTEM PURCHASE AGREEMENT
The undersigned, whose address is set forth below (the “Customer”) , and Business Telecommunication Systems Inc., of 549 West Bateman Circle, Corona, California 92880 (the “Seller”), in consideration of the promises made herein and intending to be legally bound, agree as follows:

Executed this day of
Between Business Telecommunication Systems, Inc. and City of Glendora System to be installed at: 150 S. Glendora Aye,
Glendora, CA. 91741
Estimated Cut Date:

Purchase Schedule: Installed Price $97,203.58
Tax (Material Only) $7931.13
Payment Type: Total Installed Price $ 105,134.71
50% DeposIt Upon Signing: $52,567.36
40% Due Upon Delivery of Equipment: $42,053.88
10% Due Net 10 Days after Delivery of Equipment: $10,513.47 Note: Should Purchaser prefer a lease transaction. Purchaser shall enter into a binding agreement with a leasing company or other financial institution satisfactory to ‘Seller’ providing for a lease of the System by ‘Purctiasar’ from Lessor, seller will assist and cooperate with Purchaser in arranging for such lease and Purchaser shall deposit with Seller at the time of this order an amount equal to 15% of the total Installed price, and upon acceptance of the system, Seller will be paid the total Installed price specified above, less all deposits paid under the terms of this agreement and amounts due Seller by Purchaser through charges in the sales not incorporated in the lease. Seller shall not be required to commence in the Installation of the Equipment until it has received a fully executed copy of a satisfactory lease agreement, including all lease tem,s and conditions,

1. PURCHASE OF TELECOMMUNICATiON SYSTEM

1.1 Aaieement to Purchase, customer agrees to purchase from Seller and Seller agrees to sel to Customer the telecommunications equipment listed on the purchase schedule attached hereto as attached Schedule(s) and ncorporated herein by reference (the “Equipment” (the “Purchase Schedule’j).

1.2 Purchase Price. The purchase price for the Equipment shall be as set forth on the Purchase Schedule.

1.3 SIte Preoa’ation. Prior to the installation of the Equipment, customer shall prepare the installation site in accordance with Seller’s installation procedures as specified In Seller’s Current Instal ation Manual. Such preparation sha nclude, but in no way be limited to, (I) providing suitable space for the equ pment, backboard, NC power and conduits, (Ii) arranging for access to the site, (Hi) providing necessary maintenance personnel as requested by Seller, and (lv) providing the consent of landlord.

1.4 Resoorsib~lity for lnsl~lation. customer shall specl~i the location for the Installation for the Equipment and Seller shall install the Equipment in accordance with manufacturer’s instructions and perform inspection and diagnostic checks of the Equipment using the manufacturer’s standard test procedure. It is the responsibility & the customer to provide parking access for service vehicles. Any parking fees are the responsibility of the customer. It is the responsibility of the customer to pay any and all installation charges to bring telephone lines to the backboard.

1.5 Watranty of Title. Seller warrants that It has good tUe to the Equipment and the right to sell it to Customer free of any propnetary rights of any other party or any other encumbrance whatsoever.

THE “MASTER WARRANTYAND SUPPORT PLAN” ARE AN INTEGRAL PART OF THIS AGREEMENT The Master Warranty and Support documents have all inl’o~rnatson regarding Warranty and Support for equipment and sen’ices being purchased on this agreement
Customer Signature Date______________________
Item #10. Page 10
Meeting Date: 4/9/2024 / Packet Page #: 272

REPLACEMENT OF CITYWIDE

TELEPHONE SYSTEM
Information Technology Department
City Council
April 9, 2024
Katie Dang, Administrative Assistant CityOfGlendora.org Item #10. Page 11
Meeting Date: 4/9/2024 / Packet Page #: 273

OVERVIEW
• Our current phone system is almost 15 years old and as part of our ongoing efforts to modernize the organization, the City proposes the replacement of a new Mitel phone system through Business Telecommunication Systems (BTS). • This system will enhance our telecommunications infrastructure and provide our staff with advanced features and flexibility tailored to their specific communication needs.
• On June 27, 2023, the City Council approved the Fiscal Year 2023-2025 Two-Year Budget including the Five-Year Capital Improvement Plan that included the purchase of a new enterprise phone system in the amount of $140,000.

Item #10. Page 12
Meeting Date: 4/9/2024 / Packet Page #: 274

MITEL SPECIFICATIONS
• Each model incorporates features such as Wi-Fi connectivity, Bluetooth integration, and high-definition audio for seamless communication across various environments. • Features Includes:
– Bluetooth connection with various devices including smartphones, tablets, laptops, and Bluetooth-enabled headsets. – Make and receive calls on their Mitel phone system using their mobile device as a remote handset. – Connect with Microsoft Teams and the City’s Microsoft 365 Suite, creating a unified communication platform where voice, video, messaging, and collaboration tools are integrated.
• Users can make and receive calls directly within the Teams interface, eliminating the need to switch between different applications for communication purposes, regardless of their location.
• This allows employees to access communication and collaboration tools from any device, whether they are in the office, working remotely, or on the go.

Item #10. Page 13
Meeting Date: 4/9/2024 / Packet Page #: 275
Agreement Summary
• Annual professional services agreement will cover the City’s phones and infrastructure in the event of outages or if other technical issues should occur. • BTS will also aid the technology team during the new install to ensure the system is setup using best practices and integrated into our current suite of tools. • Sufficient funds are available within the adopted Fiscal Year 2023-2025 Two-Year Budget in the Information Technology Fund 553.

Item #10. Page 14
Meeting Date: 4/9/2024 / Packet Page #: 276
5 RECOMMENDATIONS

1. Authorize the purchase of City-Wide Mitel telephone systems replacement in the amount of $105,134.71; and

2. Authorize the City Manager or his designee to execute the three-year term Master Warranty and Support Agreement with Business Telecommunications Systems in the annual amount of $4,226.68.

That the City Council:

Item #10. Page 15
Meeting Date: 4/9/2024 / Packet Page #: 277

Glendora City CouncilApril 9, 2024

Glendora City Council
April 9, 2024