CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, APRIL 9, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, APRIL 9, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS FURTHER GIVEN that to participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation. Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
1. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
2. A Proclamation presentation declaring April 14-20, 2024 as National Public Safety Telecommunicators Week
3. A Proclamation presentation declaring April 7-13, 2024 as National Library Week
4. Glendora Hotel Update
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
5. Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91 CITY RECOMMENDATION: 1. Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91.
6. Approval of Amendment No. 1 to the Agreement for Services Between Lance, Soll & Lunghard, LLP ("LSL CPAs", "LSL"), and the City of Glendora Dated November 13, 2023 for Accounting and Consulting Services
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Professional Services Agreement with LSL CPAS increasing the contract amount by $55,000 for a total not to exceed amount of $100,000; and, 2. Authorize the City Manager to execute the agreement.
MEMBER AGENDA ITEMS
7. Discussion of the City's Tree Policies: Tree Trimming (Requested by Boyer) CITY RECOMMENDATION: 1. Receive, file and discuss the staff report and attached materials.
UNFINISHED BUSINESS
8. Conduct a Mid-Year Budget Review and Adopt a Resolution amending the Fiscal Year 2023- 24 Budget
CITY RECOMMENDATION: 1. Adopt a Joint City Council Resolution entitled, “A
RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY AMENDING THE FY 2023-24 FISCAL BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS.”; and 2. Adopt a City Council Resolution entitled, “RESOLUTION OF CITY COUNCIL APPROVING AN AMENDMENT TO THE
AUTHORIZED POSITION CONTROL LISTING AND THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA.”
9. Update on Addressing Homelessness
CITY RECOMMENDATION: 1. Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City; 2. Accept the Grant Award from the San Gabriel Valley Council of Governments Housing Solutions Fund (SGVCOG HSF) in the amount of $50,000; and 3. Approve an increase in estimated revenues and a supplemental appropriation of $50,000 in the Measure H Fund for the SGVCOG HSF Grant Award.
NEW BUSINESS
10. Authorize the Purchase of a New Mitel Telephone System through Business Telecommunications Systems for $105,135 including a Three-Year Term for Professional Services Support of $4,227 Annually
CITY RECOMMENDATION: 1. Authorize the purchase of City-Wide Mitel telephone systems replacement in the amount of $105,134.71; and 2. Authorize the City Manager or his designee to execute the three-year term Master Warranty and Support Agreement with Business Telecommunications Systems in the annual amount of $4,226.68.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: April 5, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director