CALL TO ORDER
The City Council, Successor Agency and Housing Authority was called to order at 7:01 pm.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen K. Davis, Mayor Pro Tem/Vice-Chair David Fredendall, and Mayor/Chair Mendell Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Public Works Director William Wittkopf, Finance Director/City Treasurer Kyle Johnson, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Information Technology Director Sam Robbin, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Captain Michael Randazzo, Assistant Public Works Director Michael Sledd, Police Dispatch Supervisor Andrea Egan, Housing and Economic Development Manager Valerie Velasquez, Library Services Manager Cindy Romero, City Planner Mark Carnahan, Administrative Assistant Katie Dang, Human Services and Outreach Coordinator Erik Deurmeier, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and Deputy City Clerk/Records Manager Roxanne Breceda
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Member Kim Knight of First Church of Christ, Scientist.
The Pledge of Allegiance was led by Steven Flowers.
REORDERING OF AND ADDITIONS TO THE AGENDA
Council Member/Commissioner Allawos requested that Special Items Agenda #4 Glendora Hotel Update be removed from the agenda. There were no objections.
PUBLIC COMMENT
1. Public Comments received
Comments were received from: Steven Flowers and Erica Landmann.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Davis commented on the Mayor’s Prayer Breakfast and Earth Day.
Council Member/Commissioner Allawos commented on the renaming requests received during public comment relating to South Hills Wilderness Park; Earth Day event; and Free Metro GoPass for City of Glendora Minutes
Regular Meeting
Tuesday, April 9, 2024
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, April 9, 2024 Page 2 of 4
Regular Meeting City Council, Successor Agency and Housing Authority students.
Council Member/Commissioner Boyer commented on the Foothill Transit Bus Line 492 and future increase in ride frequency; the San Gabriel Valley Council of Governments meeting; attendance at Easter Egg Hunt Drive thru event; the Citizen of the Year Reception; the Education Foundation Food for Thought; Highway 39 meeting; and approved changes to City logos.
Mayor/Chair Thompson requested an update to public comments regarding the City Logo and the structural analysis of the Glendora Public Library; commented on Earth Day; Easter Egg Hunt, completion of the Pompei Park Shade Structure Project; and Mayor’s Prayer Breakfast.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
There were no statements or reports given.
SPECIAL ITEMS
2. A Proclamation presentation declaring April 14-20, 2024 as National Public Safety Telecommunicators Week
The City Council presented proclamation.
3. A Proclamation presentation declaring April 7-13, 2024 as National Library Week The City Council presented proclamation.
4. Glendora Hotel Update
There was no updated given.
CONSENT CALENDAR
A motion was made by Council Member/Commissioner Allawos, seconded by Mayor Pro Tem/ViceChair Fredendall, to approve Consent Calendar Items as presented affirming the actions appropriate to each item. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES:
Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
5. Review and Affirm Disbursements for March 2024 in the amount of $7,045,945.91 The City Council, Successor Agency and Housing Authority 1. Reviewed and affirmed Disbursements for March 2024 in the amount of $7,045,945.91.
6. Approval of Amendment No. 1 to the Agreement for Services Between Lance, Soll & Lunghard, LLP ("LSL CPAs", "LSL"), and the City of Glendora Dated November 13, 2023 for Accounting and Consulting Services
The City Council 1. Approved Amendment No. 1 to the Professional Services Agreement with LSL CPAS, increasing the contract amount by $55,000 for a total not to exceed amount of $100,000; and 2. Authorized the City Manager to execute the agreement.
MEMBER AGENDA ITEMS
Minutes Tuesday, April 9, 2024 Page 3 of 4
Regular Meeting City Council, Successor Agency and Housing Authority
7. Discussion of the City's Tree Policies: Tree Trimming (Requested by Boyer) Following discussion, there was a consensus of the City Council to direct staff to review the Glendora Municipal Code (GMC) related to tree trimming and look at expanding the code to provide more flexibility to staff and to address private trees in the public right of way that create public safety issues, such as trees blocking street lighting and signage and bring back at a later date.
UNFINISHED BUSINESS
8. Conduct a Mid-Year Budget Review and Adopt a Resolution amending the Fiscal Year 2023- 24 Budget
A motion was made by Council Member Davis, seconded by Council Member Allawos, that the City Council: 1. Adopt Joint Resolutions CC 2024-09, CC 2024-09 (SA), and HA 2024-01 entitled, “A
RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY AMENDING ITS 2023-24 FISCAL BUDGET PER THE MID-YEAR REVIEW RECOMMENDATIONS”; and 2. Adopt City Council Resolution CC 2024-10 entitled, “A
RESOLUTION OF CITY COUNCIL APPROVING AN AMENDMENT TO THE AUTHORIZED
POSITION CONTROL LISTING AND THE CLASSIFICATION AND COMPENSATION PLAN FOR THE CITY OF GLENDORA,” incorporate staff’s requested revisions. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
9. Update on Addressing Homelessness
A motion was made by Council Member Allawos, seconded by Council Member Davis, that the City Council 1. Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City; 2. Accept the Grant Award from the San Gabriel Valley Council of Governments Housing Solutions Fund (SGVCOG HSF) in the amount of $50,000; and 3.
Approve an increase in estimated revenues and a supplemental appropriation of $50,000 in the Measure H Fund for the SGVCOG HSF Grant Award. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
10. Authorize the Purchase of a New Mitel Telephone System through Business Telecommunications Systems for $105,135 including a Three-Year Term for Professional Services Support of $4,227 Annually
A motion was made by Mayor Pro Tem Fredendall, seconded by Council Member Davis, that the City Council 1. Authorize the purchase of City-Wide Mitel telephone systems replacement in the amount of $105,134.71; and 2. Authorize the City Manager or his designee to execute the three-year term Master Warranty and Support Agreement with Business Telecommunications Systems in the annual amount of $4,226.68. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows:
AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN:
None.
MEMBER/STAFF CLOSING COMMENTS
Council Member/Commissioner Boyer requested that staff research and report back at the next City Council meeting proposed initiatives that could impact Prop 47. Request was seconded by Council Minutes Tuesday, April 9, 2024 Page 4 of 4
Regular Meeting City Council, Successor Agency and Housing Authority Member/Commissioner Allawos.
Mayor/Chair Thompson commented on Earth Day and Mayor Prayer Breakfast.
ADJOURNMENT
Meeting adjourned at 8:54 pm.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________.