Agenda and Packet Revised 5/24/2024
Agenda Changes: (Added text is indicated in bold italics, deleted text is indicated in strikethrough) Closed Session Time Change
Agenda Item No 4. Staff Report and Attachments
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 28, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/Zoom or Zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.org, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Thursday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at
cityofglendora.org/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, MAY 28, 2024
CITY HALL COUNCIL CHAMBER 116 E. FOOTHILL BOULEVARD
6:0030 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:0030 PM, when scheduled, and General Business Session will commence at 7:00 PM.
NOTICE IS FURTHER GIVEN that to participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/Zoom or https://Zoom.us/j/9329247224
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, Closed Session business will commence at 6:00 PM, when scheduled, and general business session will commence at 7:00 PM Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A Closed Session will be held, pursuant to Government Code § 54956.9(c), (d)(2), and (e)(1) because a point has been reached where, in the opinion of the City Council, on the advice of the City Attorney, based on existing facts and circumstances there is a significant exposure to litigation against the City in one case, where the facts and circumstances giving rise to an exposure to litigation are believed to be unknown to the putative plaintiffs.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public Comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
PUBLIC HEARINGS
Public Hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The Public Hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the Public Hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
3. A Public Hearing to Consider a Resolution to Levy and Collect Assessments from Glendora Village Business Improvement District for Fiscal Year 2024-25 CITY RECOMMENDATION: Conduct a Public Hearing for the proposed levy and collection of assessments from the Glendora Village Business Improvement District, and in the absence of a majority protest; and 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE LEVY
AND COLLECTION OF ASSESSMENTS FROM THE GLENDORA VILLAGE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-25” as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.)
4. First Reading and Introduction of an Ordinance amending section 2.40.151 of the Glendora Municipal Code and a Resolution Electing Under Public Contract Code Section 22030 to Become Subject to the Uniform Public Construction Cost Accounting Procedures CITY RECOMMENDATION: 1. Introduce for first reading an Ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTION 2.40.1510 TO CHAPTER 2.40 “PURCHASING SYSTEM” OF TITLE 2 “ADMINISTRATION AND PERSONNEL,” OF THE
GLENDORA MUNICIPAL CODE REGARDING PROFESSIONAL SERVICE CONTRACTS
AND CONTRACTS FOR PUBLIC PROJECTS UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT:” and 2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA TO
BECOME SUBJECT TO THE CALIFORNIA IN THE MATTER OF UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES.”
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
5. City of Glendora and Glendora Successor Agency Investment Report for April 2024 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for April 2024.
6. Second Reading and Adoption of Ordinance No. 2085 amending the Glendora Municipal Code to bring it into compliance with State law and streamline the construction of ADU and SB 9 Units consistent with the General Plan Housing Element (File No. PLN23-0035) CITY RECOMMENDATION: 1. Waive full reading, read by title only, and adopt on second reading Ordinance No. 2085 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN SECTIONS OF TITLE 21 (ZONING) OF THE GLENDORA
MUNICIPAL CODE TO BRING IT INTO COMPLIANCE WITH STATE LAW AND STREAMLINE THE CONSTRUCTION OF ACCESSORY DWELLING UNITS AND SB 9 UNITS CONSISTENT WITH THE CITY’S 6TH RHNA CYCLE (2021-2029) GENERAL PLAN HOUSING ELEMENT (FILE NO. PLN23-0035).”
7. Consideration of Amendment No. 5 to the Agreement between Western Water Works Supply Company and the City of Glendora dated June 25, 2019, for Water Line Parts and Supplies in an amount not to exceed $250,000 per Fiscal Year
CITY RECOMMENDATION: 1. Approve Amendment No. 5 to the Agreement with Western Water Works Supply Company for the purchase of water line parts and supplies, increasing the “total compensation” to $250,000 per fiscal year beginning FY 2023/24, and extending the term of the agreement through June 30, 2025; and 2. Authorize the City Manager or his designee to execute Amendment No. 5, including minimal and/or non-substantive changes.
8. Approve a One-Year Contract Extension for the Publication and Distribution of the Recreation and Human Services Activity Guide/Glendora Report
CITY RECOMMENDATION: 1. Approve a one-year contract extension for The Sauce Creative Services Corporation for the publication, printing, and distribution of three issues of the Recreation and Human Services Department Activity Guide/Glendora report in the amount of $69,570.03 for one year.
9. Consideration of Consulting Agreements with Trussell Technologies, Inc. and J Squared Consulting, LLC for Development of a Lead Service Line Inventory in a Total Amount Not to Exceed $259,400.
CITY RECOMMENDATION: 1. Award a Consulting Agreement with Trussell Technologies, Inc. for the development of a Lead Service Line Inventory in an amount not to exceed $228,992 plus a 10% contingency of $22,899 for a total not to exceed the amount of $251,891; 2. Award a Consulting Agreement with J Squared Consulting LLC for project management services related to the development of a Lead Service Line Inventory in an amount not to exceed $7,500; 3. Authorize the City Manager or his designee to execute the agreements, including minimal and/or nonsubstantive changes; 4. Authorize a supplemental appropriation in the amount of $219,400 in Water Operations Fund 501.
MEMBER AGENDA ITEMS
10. Discussion on the City’s Publicly Accessible Electric Vehicle Chargers (Requested by Allawos and Fredendall)
CITY RECOMMENDATION: 1. Receive this report on the City’s publicly accessible electric vehicle chargers; and 2. Provide City staff with direction accordingly.
UNFINISHED BUSINESS
11. Consideration of Changes to the City of Glendora Public Meetings Rules and Protocols for the Conduct of Public Meetings, Proceedings and Business and the City’s Current Hybrid Meeting Model
CITY RECOMMENDATION: 1. Approve a request by the Community Services Commission to change the start time of their regularly scheduled meetings to 6:00 p.m. instead of 7:00 p.m., and the frequency in which regularly scheduled Community Services Commission meetings occur from once a month to the third Thursday of odd number months to allow more flexibility; 2.
Consider proposed changes to the City of Glendora Public Meeting Rules and Protocols and if desired, adopt a City Council Resolution amending the rules for the Conduct of Public Meetings, Proceedings and Business; and 3. Consider the City’s current hybrid model, review options, and provide direction to staff on desired changes.
12. Authorize the City Manager to Execute Contract Option 2 for Transit Operations and Maintenance Services to Transportation Concepts, Inc. for $1,870,512 Over Fiscal Year 2025 and Fiscal Year 2026
CITY RECOMMENDATION: 1. Authorize the City Manager to Execute Contract Option 2 for Transit Operations and Maintenance Services to Transportation Concepts, Inc. for $1,870,512 Over Fiscal Year 2025 and Fiscal Year 2026.
NEW BUSINESS
13. Consideration of Resolutions initiating the Tuesday, November 5, 2024 City of Glendora City Council General Municipal Election
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION
OF THE CITY COUNCIL CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024,
FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF
THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND ADOPTING REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS”; 2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRARRECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024; AND REQUEST FOR CONSOLIDATION OF THE GENERAL
MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024; and 3. Direct the City Clerk to forward certified copies of said resolutions to the County Board of Supervisors and the Registrar of Voters.
14. Conduct the First reading and Introduction of an Ordinance amending section 1.12.020(B) of the Glendora Municipal Code relating to Custody and Use of the Official Seal and Other Insignia CITY RECOMMENDATION: 1. Introduce for first reading an Ordinance entitled, “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING SECTION 1.12.020(B) OF THE GLENDORA MUNICIPAL CODE RELATING TO THE CUSTODY AND USE OF OFFICIAL CITY LOGO AND OTHER INSIGNIAS,” by reading of the title only and waiving further reading.”
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: May 22, 2024
Revised: May 24, 2024 Kathleen R. Sessman, MMC
City Clerk/Communications Director