CALL TO ORDER
The meeting was called to order at 6:30 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen K. Davis, Mayor Pro Tem/Vice-Chair David J. Fredendall, and Mayor/Chair Mendell L. Thompson Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, City Clerk/Communications Director Kathleen Sessman, Assistant Public Works Director Michael Sledd, Accounting Supervisor Desiree Hernandez, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Management Analyst Alycia Suniga, Management Analyst Vanessa Nalbandian, and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
Closed Session title was read into the record. There was no one wishing to provide comment. The meeting convened into Closed Session at 6:32 PM.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(c), (d)(2), and (e)(1) because a point has been reached where, in the opinion of the City Council, on the advice of the City Attorney, based on existing facts and circumstances there is a significant exposure to litigation against the City in one case, where the facts and circumstances giving rise to an exposure to litigation are believed to be unknown to the putative plaintiffs.
Closed Session adjourned at 6:54 PM and the meeting reconvened into Open Session at 7:03 PM with all members present. City Clerk/Communications Director Sessman reported the following Closed Session action: 1) A privileged and confidential briefing was given. Direction was provided and there was no further reportable action taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Reverend Rio Martinez of Celebration Church.
The Pledge of Allegiance was led by Finance Director/City Treasurer Kyle Johnson.
REORDERING OF AND ADDITIONS TO THE AGENDA
City of Glendora Minutes
Regular Meeting
Tuesday, May 28, 2024
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency, Housing and Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, May 28, 2024 Page 2 of 6
Regular Meeting City Council, Successor Agency and Housing Authority There were no requests received.
PUBLIC COMMENT
2. Public Comments received
There was no one wishing to provide public comment.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Davis congratulated Chief Randazzo; and reported on Glendora’s 1 st Culture Fest event.
Council Member/Commissioner Allawos announced the Union Rescue Mission Race on June 8, 2024.
Council Member/Commissioner Boyer commented on Memorial Day ceremonies, 5K run, and homelessness.
Mayor Pro Tem/Vice-Chair Fredendall commented on Memorial Day ceremonies, and Glendora graduations.
Mayor/Chair Thompson commented on Oakdale Mortuary and Culture Fest events; and announced that the State of the City will be held on June 13, 2024 at the Crowther Teen & Family Center.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager/Executive Director Raymond reminded residents to drive safe and be alert, students are out for summer break.
PUBLIC HEARINGS
3. A Public Hearing to Consider a Resolution to Levy and Collect Assessments from Glendora Village Business Improvement District for Fiscal Year 2024-25 Item title was read into the record and the Public Hearing was declared opened. There was no one wishing to provide testimony. Public Hearing was declared closed.
Tabulation conducted, no ballots were received, a majority protest was not met; therefore, it is appropriate for the City Council to adopt a Resolution approving the levy and collection of Assessments from the Glendora Village Business Improvement District for Fiscal Year 2024-25.
A motion was made by Council Member Allawos, seconded by Council Member Davis, that the City Council adopt Resolution CC 2024-19 entitled, “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE LEVY AND COLLECTION
OF ASSESSMENTS FROM THE GLENDORA VILLAGE BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2024-25” as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.). An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
4. First Reading and Introduction of an Ordinance amending section 2.40.151 of the Glendora Municipal Code, and a Resolution Electing Under Public Contract Code Section 22030 to Minutes Tuesday, May 28, 2024 Page 3 of 6
Regular Meeting City Council, Successor Agency and Housing Authority Become Subject to the Uniform Public Construction Cost Accounting Procedures Item title was read into the record and the Public Hearing was declared opened. Under separate cover, a staff report, including all attachments dated May 24, 2024, was posted to replace the original item packet. In addition, prior to the start of the May 28, 2024 Public Hearing, a newly revised Attachment B entitled “Revised Exhibit of Ordinance” was distributed to Council, and made available for the public to replace the May 24, 2024 Attachment B. There was no one wishing to provide testimony. Public Hearing was declared closed.
Following discussion, a motion was made by Council Member Davis, seconded by Mayor Pro Tem Fredendall, that the City Council 1. Introduce for first reading the revised Ordinance 2086 distributed on May 24, 2024 entitled, “AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTION 2.40.150 TO CHAPTER 2.40 “PURCHASING SYSTEM” OF TITLE 2 “ADMINISTRATION AND PERSONNEL,” OF THE GLENDORA MUNICIPAL CODE
REGARDING PROFESSIONAL SERVICE CONTRACTS AND CONTRACTS FOR PUBLIC PROJECTS UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT;” and noting the approval of the revised “Exhibit B of Ordinance” dated May 28, 2024, and 2. Adopt revised Resolution CC 2024-20 distributed on May 24, 2024 entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF GLENDORA TO BECOME SUBJECT TO THE CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING PROCEDURES.” An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
CONSENT CALENDAR
A motion was made by Council Member Allawos, seconded by Council Member Davis, to approve Consent Calendar Items as presented affirming the actions appropriate to each item. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
5. City of Glendora and Glendora Successor Agency Investment Report for April 2024 The City Council and Successor Agency received and filed the Monthly Investment Activity Report for April 2024.
6. Second Reading and Adoption of Ordinance No. 2085 amending the Glendora Municipal Code to bring it into compliance with State law and streamline construction of ADU and SB 9 units consistent with the General Plan Housing Element (File No. PLN23-0035) The City Council 1. Adopted on second reading Ordinance No. 2085 entitled, “AN
ORDINANCE OF THE CITY COUNCIL AMENDING CERTAIN SECTIONS OF TITLE 21 (ZONING) OF THE GLENDORA MUNICIPAL CODE TO BRING IT INTO
COMPLIANCE WITH STATE LAW AND STREAMLINE THE CONSTRUCTION OF ACCESSORY DWELLING UNITS AND SB 9 UNITS CONSISTENT WITH THE CITY’S 6TH RHNA CYCLE (2021-2029) GENERAL PLAN HOUSING ELEMENT (FILE NO.
PLN23-0035).”
7. Consideration of Amendment No. 5 to the Agreement between Western Water Works Supply Company and the City of Glendora dated June 25, 2019, for Water Line Parts and Supplies in an amount not to exceed $250,000 per Fiscal Year
Minutes Tuesday, May 28, 2024 Page 4 of 6
Regular Meeting City Council, Successor Agency and Housing Authority The City Council 1. Approved Amendment No. 5 to the Agreement with Western Water Works Supply Company for the purchase of water line parts and supplies, increasing the “total compensation” to $250,000 per fiscal year beginning FY 2023-24, and extending the term of the agreement through June 30, 2025; and 2. Authorized the City Manager or his designee to execute Amendment No. 5, including minimal and/or non-substantive changes.
8. Approve a One-Year Contract Extension for the Publication and Distribution of the Recreation and Human Services Activity Guide/Glendora Report The City Council 1. Approved a one-year contract extension for The Sauce Creative Services Corporation for the publication, printing, and distribution of three issues of the Recreation and Human Services Department Activity Guide/Glendora report in the amount of $69,570.03 for one year.
9. Consideration of Consulting Agreements with Trussell Technologies, Inc. and J Squared Consulting, LLC for Development of a Lead Service Line Inventory in a Total Amount Not to Exceed $259,400.
The City Council 1. Awarded a Consulting Agreement with Trussell Technologies, Inc. for the development of a Lead Service Line Inventory in an amount not to exceed $228,992 plus a 10% contingency of $22,899 for a total not to exceed the amount of $251,891; 2. Awarded a Consulting Agreement with J Squared Consulting LLC for project management services related to the development of a Lead Service Line Inventory in an amount not to exceed $7,500; 3. Authorized the City Manager or his designee to execute the agreements, including minimal and/or non-substantive changes; 4. Authorized a supplemental appropriation in the amount of $219,400 in Water Operations Fund 501.
MEMBER AGENDA ITEMS
10. Discussion on the City’s Publicly Accessible Electric Vehicle Chargers (Requested by Allawos and Fredendall)
Following discussion, a motion was made by Council Member Allawos, seconded by Mayor Pro Tem Fredendall that the City Council 1. Receive the report on the City’s publicly accessible electric vehicle chargers; 2. Approve investigating the various Electric Vehicle charging sites in and around the City with a high priority on DCFC (Fast Charging), including but not limited to the parking lot on Vista Bonita; 3. Direct staff to develop an electric vehicle user fee that accounts for ongoing operation, maintenance and replacement costs; and, 4. Develop a policy or mechanism that includes consideration of electric vehicle charging infrastructure in any future City project. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
UNFINISHED BUSINESS
11. Consideration of Changes to the City of Glendora Public Meetings Rules and Protocols for the Conduct of Public Meetings, Proceedings and Business and the City’s Current Hybrid Meeting Model
Minutes Tuesday, May 28, 2024 Page 5 of 6
Regular Meeting City Council, Successor Agency and Housing Authority Following discussion, a request was made to take recommendations as separate motions.
A motion was made by Council Member Allawos, seconded by Council Member Boyer, that the City Council approve the Community Services Commission’s request to change the start time of their regularly scheduled meetings to 6:00 p.m. instead of 7:00 p.m. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
A motion was made by Council Member Allawos, seconded by Council Member Boyer, that the City Council approve Option 2 to continue utilizing a Hybrid meeting model but only allow remote participation for presenters, development applicants, staff, etc., and allow to receive Public Comments through email, written correspondence, or mail. An oral roll call vote was conducted, and the motion carried 3 - 2 as follows: AYES: Allawos, Boyer, Thompson; NOES: Davis, Fredendall; ABSENT: None; ABSTAIN: None.
A motion was made by Council Member Davis, seconded by Mayor Pro Tem Fredendall, that the City Council direct staff to take no action on changing the frequency of the regularly scheduled Community Services Commission meetings at this time and to return at a future meeting to discuss the expectations, roles and responsibilities for each board or commission. No oral roll call was conducted.
A motion was made by Council Member Davis, seconded by Mayor Pro Tem Fredendall, that the City Council 1. Approve the proposed changes to the City of Glendora Public Meeting Rules and Protocols and adopt City Council Resolution CC 2024-21 entitled, “A RESOLUTION
AMENDING THE RULES AND PROTOCOLS FOR THE CONDUCT OF PUBLIC MEETINGS, PROCEEDINGS AND BUSINESS AND REPEALING RESOLUTIONS CC 2022-58 OR ANY RESOLUTION IN CONFLICT OR INCONSISTENT HEREWITH.” An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
12. Authorize the City Manager to Execute Contract Option 2 for Transit Operations and Maintenance Services to Transportation Concepts, Inc. for $1,870,512 Over Fiscal Year 2025 and Fiscal Year 2026
A motion was made by Council Member Davis, seconded Mayor Pro Tem by Fredendall, that the City Council 1. Authorize the City Manager to execute contract Option 2 for Transit Operations and Maintenance Services to Transportation Concepts, Inc. in the amount of $1,870,512 for FY 2025 and FY 2026. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES:
Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
13. Consideration of Resolutions initiating the Tuesday, November 5, 2024 City of Glendora City Council General Municipal Election
A motion was made by Council Member Davis, seconded by Council Member Allawos, that the City Council 1. Adopt Resolution CC 2024-22 entitled, “A RESOLUTION OF THE CITY
COUNCIL CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE
ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS
OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND ADOPTING Minutes Tuesday, May 28, 2024 Page 6 of 6
Regular Meeting City Council, Successor Agency and Housing Authority REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATE’S STATEMENTS SUBMITTED TO THE VOTERS;” 2. Adopt Resolution CC 2024-23 entitled, “A RESOLUTION
OF THE CITY COUNCIL REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY
OF LOS ANGELES TO DIRECT THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024; AND REQUEST
FOR CONSOLIDATION OF THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024; and
3. Direct the City Clerk to forward certified copies of said resolutions to the County Board of Supervisors and the Registrar of Voters. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT:
None; ABSTAIN: None.
14. Conduct First reading and Introduction of an Ordinance amending section 1.12.020(B) of the Glendora Municipal Code relating to Custody and Use of the Official Seal and Other Insignia A motion was made by Council Member Davis, seconded by Mayor Pro Tem Fredendall, that the City Council introduce for first reading Ordinance 2087 entitled, “AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING SECTION
1.12.020(B) OF THE GLENDORA MUNICIPAL CODE RELATING TO THE CUSTODY AND USE OF OFFICIAL CITY LOGO AND OTHER INSIGNIAS.” An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Council Member Boyer announced upcoming events, Field of Heroes at Gladstone Park and Movies in the Park on July 5, 2024.
Mayor Thompson announced that the Glendora Police Department Promotional Ceremony on June 3, 2024 at Bidwell Forum.
ADJOURNMENT
Meeting adjourned at 8:51 pm.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on June 11, 2024.