CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JUNE 25, 2024
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
Important Notice of Teleconferencing Participants and Location: This meeting will include a teleconference location at Camp Geronimo, 2599 W. Webber Creek Rd, Payson, AZ 85541. Mayor Pro Tem Fredendall will be attending the meeting, business session via teleconference under the “Traditional Brown Act” methodology. The public shall have the opportunity to address the City Council at this teleconference location pursuant to Government Code Section §54954.3. All votes during the teleconferencing session will be conducted by roll call vote. The teleconference location is accessible to the public and the agenda will be posted at the teleconference location 72 hours before the meeting.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, Closed Session Business will commence as early as 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.org, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Thursday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.org/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca and the following Zoom meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JUNE 25, 2024
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA 7:00 PM GENERAL BUSINESS SESSION
NOTICE IS FURTHER GIVEN that to watch and listen to the meeting virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224. Public comment will be allowed in person, through email, or by mail.
CALL TO ORDER
ROLL CALL
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
1. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
2. City of Glendora and Glendora Successor Agency Investment Report for May 2024 CITY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for May 2024.
3. Consideration of a Resolution Adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2024-25
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, " A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GLENDORA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1 (THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017)."
4. Approve the Amendment No. 1 to the Contract Services Agreement with JMDiaz, Inc. for Engineering and Land Development Services Extending the Contract for One Year and increasing the contract amount by $200,000
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Contract Services Agreement (the “Agreement”) with JMDiaz, Inc. (JMD) extending the contract term by one year and increasing the contract amount by $200,000; and 2. Authorize the City Manager to execute Amendment No. 1 including minor and non-substantive changes.
5. Approve Amendment No. 1 to the Contract Services Agreement with Willdan Engineering for on-call planning services, extending the contract term by for one year and increasing the contract amount by $60,000, for a new total contract amount of $110,000
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Contract Services Agreement with Willdan Engineering for on-call planning services, extending the contract term for one year and increasing the contract amount by $60,000, for a new total contract amount of $110,000; and 2.
Authorize the City Manager to execute Amendment No. 1.
UNFINISHED BUSINESS
6. Consideration of Changes to the City of Glendora Community Services Commission CITY RECOMMENDATION: 1. Discuss and provide direction to staff on the role and authority of the Community Services Commission; and 2. Revisit the request by the Community Services Commission to change the frequency in which regularly scheduled Community Services Commission meetings occur from once a month, to the third Thursday of odd number months and provide direction.
7. Approve Amendment No. 3 with PW Golf Management to the Ground Lease Agreement for the Glen Oaks Golf Course
CITY RECOMMENDATION: 1. Approve third (3rd) renewal option commencing on July 1, 2024, and ending on June 30, 2029; 2. Approve Amendment No. 3 with PW Golf Management to the ground lease to add three (3) more extension options for a total of 45 years, and to exclude from the revenue generated from “The Putt Course” for five (5) years commencing completion; and 3.
Authorize the City Manager or his designee to execute the agreement with PW Golf Management, LLC, including minimal and/or non-substantive changes.
8. Discussion of Temporary Signs (Continued from October 10, 2023, City Council meeting) CITY RECOMMENDATION: 1. Continue discussion of Temporary Signs; 2. Review examples of Temporary Sign Standards on public and private property; and 3. Provide direction to City Staff, as necessary.
NEW BUSINESS
9. First Reading and Introduction of an Ordinance Amending Chapter 5.40 and Chapter 2.18 of the Glendora Municipal Code and Consideration of a Memorandum of Understanding (MOU) Between the City and Glendora Chamber of Commerce for the Management and Operation of the Glendora Village Business Improvement District
CITY RECOMMENDATION: 1. Introduce for first reading an Ordinance entitled, “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA ADDING SECTION 5.40.110 “DELEGATION OF ADMINISTRATION” TO CHAPTER 5.40 “GLENDORA VILLAGE BUSINESS DISTRICT,” AND AMENDING SECTION 2.18.050 “APPOINTMENT” OF CHAPTER 2.18 “CITY BOARDS AND COMMISSIONS” OF THE GLENDORA MUNICIPAL CODE; 2. Approve the Memorandum of Understanding (MOU) between the City and Glendora Chamber of Commerce; 3. Authorize the City Manager to execute the Memorandum of Understanding (MOU) including making minor non-substantive changes; and 4.
Direct staff to work to implement the Memorandum of Understanding (MOU) effective July 1, 2024.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: June 18, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director