CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 7:00 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen Davis, Mayor Pro Tem/Vice-Chair David Fredendall (virtually from Camp Geronimo, 2599 W. Webber Creek Rd, Payson, AZ 85541), and Mayor/Chair Mendell L. Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire (arrived at 7:05 PM), Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Publics Works Director William Wittkopf, Community Development Director Jeff Kugel, Police Chief Mike Randazzo, Information Technology Director Sam Robbin (via Zoom), Recreation and Human Services Director John Aguirre, Library Director Janet Stone (via Zoom), City Clerk/Communications Director Kathleen Sessman, Administrative Assistant Megan Stone, Management Analyst Kelsey Fay, Management Analyst Alycia Suniga, Management Aide Thomas Dang, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and City Clerk Specialist Lorena Cordova
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Rev Susan Scranton of Grace Episcopal Church.
The Pledge of Allegiance was led by Council Member Allawos.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received.
PUBLIC COMMENT
1. Public Comments received
Comments were received from: Mark Smith, Susan Scranton, and Joe Cina.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Allawos requested to agendize for the July 9, 2024 City Council meeting a Resolution to ensure fairness and equal treatment for all Government Officials in California that can be submitted to the League of California Cities for their October general session, before the Leagues August 17, 2024 deadline. Seconded by Council Member/Commissioner Boyer.
City of Glendora Minutes
Regular Joint Meeting
Tuesday, June 25, 2024
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency, Housing Authority and Public Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, June 25, 2024 Page 2 of 4
City Council Meeting City Council, Successor Agency and Housing Authority Council Member/Commissioner Davis announced upcoming Summer Concerts in the Park series.
Mayor Pro Tem/Vice-Chair Fredendall commented on the monsoon weather.
Council Member/Commissioner Boyer announced the Glendora Rotary Club's Annual Field of Hero's event; Movies in the Park; Handel's Homemade Ice Cream Grand Opening; Pre-Nomination Candidate Workshop; and requested to adjourn the meeting in memory of Chris Purkiss.
Mayor/Chair Thompson commented on the State of the City; that “ALL” fireworks are prohibited in Glendora; pool safety; and excessive heat warning.
Council Member/Commissioner Allawos commented on the State of the City.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Clerk/Communications Director Sessman announced Pre-Nomination Candidate Workshop on Monday, July 1, 2024.
CONSENT CALENDAR
A motion was made by Council Member/Commissioner Allawos, seconded by Council Member/Commissioner Davis, to approve Consent Calendar Items #2 - #5 as presented affirming the actions appropriate to each item. An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: None; ABSTAIN: None.
2. City of Glendora and Glendora Successor Agency Investment Report for May 2024 The City Council and Successor Agency received and filed the Monthly Investment Activity Report for May 2024.
3. Consideration of a Resolution Adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2024-25
The City Council adopted City Council Resolution CC 2024-35 entitled, " A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024- 25 FUNDED BY SB 1 (THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017)."
4. Approve the Amendment No. 1 to the Contract Services Agreement with JMDiaz, Inc. for Engineering and Land Development Services Extending the Contract for One Year and increasing the contract amount by $200,000
The City Council 1. Approved Amendment No. 1 to the Contract Services Agreement (the "Agreement") with JMDiaz, Inc. (JMD) extending the contract term by one year and increasing the contract amount by $200,000; and 2. Authorized the City Manager to execute Amendment No. 1 including minor and non-substantive changes.
5. Approve Amendment No. 1 to the Contract Services Agreement with Willdan Engineering for on-call planning services, extending the contract term by for one year and increasing the contract amount by $60,000, for a new total contract amount of $110,000 Minutes Tuesday, June 25, 2024 Page 3 of 4
City Council Meeting City Council, Successor Agency and Housing Authority The City Council 1. Approved Amendment No. 1 to the Contract Services Agreement with Willdan Engineering for on-call planning services, extending the contract term by for one year and increasing the contract amount by $60,000, for a new total contract amount of $110,000; and 2. Authorized the City Manager to execute Amendment No. 1.
UNFINISHED BUSINESS
6. Consideration of Changes to the City of Glendora Community Services Commission Council Member Allawos requested to continue discussion to a later date to give the Commission time to meet for input, no second was made.
Council Member Boyer requested to receive and file the report, no second was made.
A motion was made by Council Member Davis, seconded by Mayor Thompson, that the City Council
1. Approve the request by the Community Services Commission to change the frequency in which regularly scheduled Community Services Commission meetings occur from once a month to the third Thursday of odd number months and direct staff to prepare the required Resolution; and 2. Directed staff to return to Council with proposed Bylaws for the Community Services Commission at a later date. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: (None); ABSENT: (None); ABSTAIN: (None).
7. Approve Amendment No. 3 with PW Golf Management to the Ground Lease Agreement for the Glen Oaks Golf Course
A motion was made by Council Member Davis, seconded by Council Member Boyer, that the City Council 1. Approve third (3rd) renewal option commencing on July 1, 2024, and ending on June 30, 2029; 2. Approve Amendment No. 3 with PW Golf Management to the ground lease to add three (3) more extension options for a total of 45 years, and to exclude from the revenue generated from “The Putt Course” for five (5) years commencing completion; and 3. Authorize the City Manager or his designee to execute the agreement with PW Golf Management, LLC, including minimal and/or nonsubstantive changes. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows:
AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
8. Discussion of Temporary Signs (Continued from October 10, 2023, City Council meeting) A motion was made by Council Member Boyer, seconded by Council Member Davis, that the City Council 1. Approve Option 4 to take no action. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, Gary Boyer, Karen K. Davis, David J. Fredendall, Mendell Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
9. First Reading and Introduction of an Ordinance Amending Chapter 5.40 and Chapter 2.18 of the Glendora Municipal Code and Consideration of a Memorandum of Understanding (MOU) Between the City and Glendora Chamber of Commerce for the Management and Operation of the Glendora Village Business Improvement District
Mayor Pro Tem Fredendall lost connection and left the meeting at 9:20 PM.
Minutes Tuesday, June 25, 2024 Page 4 of 4
City Council Meeting City Council, Successor Agency and Housing Authority A motion was made by Council Member Allawos, seconded by Council Member Boyer, that the City Council 1. Introduce for first reading Ordinance 2088 entitled, “AN ORDINANCE OF THE CITY COUNCIL ADDING SECTION 5.40.110 “DELEGATION OF ADMINISTRATION” TO CHAPTER 5.40 “GLENDORA VILLAGE BUSINESS DISTRICT,” AND AMENDING SECTION
2.18.050 “APPOINTMENT” OF CHAPTER 2.18 “CITY BOARDS AND COMMISSIONS” OF THE GLENDORA MUNICIPAL CODE; 2. Approve the Memorandum of Understanding (MOU) between the City and Glendora Chamber of Commerce; 3. Authorize the City Manager to execute the Memorandum of Understanding (MOU) including making minor non-substantive changes; and 4.
Direct staff to work to implement the Memorandum of Understanding (MOU) effective July 1, 2024.
An oral roll call vote was conducted, and the motion carried 4 - 0 as follows: AYES: Allawos, Boyer, Davis, Thompson; NOES: None; ABSENT: Fredendall; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Mayor/Chair Thompson wished everyone a Happy 4th of July; announced the upcoming Council meeting on July 9, 2024 and cancellation of the two following meetings, July 23 and August13, 2024.
ADJOURNMENT
Meeting was adjourned at 9:27 PM in memory of Chris Purkiss.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on July 9, 2024.