CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JULY 9, 2024
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, Closed Session Business will commence as early as 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.org, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Thursday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.org/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca and the following Zoom meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JULY 9, 2024
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA 5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session Business will commence at 5:00 PM, and General Business Session will commence at 7:00 PM.
NOTICE IS FURTHER GIVEN that to watch and listen to the meeting virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224. Public comment will be allowed in person, through email, or by mail.
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, Closed Session Business will commence at 6:00 PM, when scheduled, and general business session will commence at 7:00 PM. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because there is a significant exposure to litigation in three (3) cases but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
3. National Night Out 2024
4. 2023 - 2025 Strategic Plan Update for June 2024
5. Sister City Update – Delegation to Moka
CITY RECOMMENDATION: 1. Receive and file this update on the delegation to Moka.
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
6. Affirm Minutes from January 9, 2024, June 11, 2024, and June 25, 2024 Regular Joint Meetings CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm minutes as presented.
7. Review and Affirm Disbursements for June in the Amount of $6,362,579.01 CITY/AGENCY/AUTHORITY RECOMMENDATION: Review and affirm the disbursements for June in the amount of $6,362,579.01.
8. Consideration of a Resolution amending the Rules and Protocols for the Conduct of Public Meetings to Modify the Frequency of the Community Services Commission Meetings CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL AMENDING THE RULES AND PROTOCOLS FOR THE CONDUCT OF
PUBLIC MEETINGS, PROCEEDINGS AND BUSINESS TO MODIFY THE FREQUENCY OF COMMUNITY SERVICES COMMISSION MEETINGS AND REPEALING RESOLUTIONS CC2024-21 OR ANY RESOLUTION IN CONFLICT OR INCONSISTENT HEREWITH.”
9. Second Reading and Adoption of Ordinance No. 2088 Approving an Amendment to Glendora Municipal Code Title 5 (Business Licenses and Regulations) to Add Section 5.40.110 "Delegation of Administration" and Title 2 (Administration and Personnel) to Add Section 2.18.050(a)(2) Regarding the Recommendation of Members for Appointment
CITY RECOMMENDATION: 1. Adopt on second reading Ordinance No. 2088 entitled, “AN ORDINANCE OF THE CITY COUNCIL ADDING SECTIONS 5.40.110 “DELEGATION OF ADMINISTRATION” TO CHAPTER 5.40 “GLENDORA VILLAGE BUSINESS DISTRICT,” AND AMENDING SECTION 2.18.050 “APPOINTMENT” OF CHAPTER 2.18 “CITY BOARDS AND COMMISSIONS” OF THE GLENDORA MUNICIPAL CODE.”
10. Approval of Amendment No. 1 to the Agreements for procuring architectural and engineering professional services between the Consultants on the Approved 2021-2026 Master On-Call Consultant List and the City of Glendora, extending the term of the Agreements through June 30, 2025, in an amount not to exceed $150,000 per fiscal year for each Consultant CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Agreements between the Consultants on the approved 2021-2026 Master On-Call Consultant List and the City of Glendora, extending the terms thereof through June 30, 2025, in an amount not to exceed $150,000 per fiscal year for each consultant; and 2. Authorize the City Manager or designee, to execute the amendments to the agreements with all the listed consultants, including minimal or non-substantive changes.
11. Approval of Amendment No. 1 to the Agreement for Services between JMDiaz, Inc. and the City of Glendora dated July 13, 2021 for construction management and inspection services for Gold Line Light Rail Transit Phase 2B project in an amount not to exceed $396,790 per fiscal year CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Agreement for Services between JMDiaz, Inc. and the City of Glendora dated July 13, 2021, for construction management and inspection services for Gold Line Light Rail Transit Phase 2B project, extending the term of the agreement for an additional year through July 12, 2025; and 2. Authorize the City Manager or his designee to execute Amendment No. 1, including minimal and/or non-substantive changes, and subsequent extensions up to one additional one-year period.
12. Approve Contract Services Agreement with Tri County Pump Company for the Well 2 Pump Rehabilitation Project in an amount not to exceed $150,000 inclusive of a 20% contingency in the amount of $25,000 and term of 10 working days
CITY RECOMMENDATION: 1. Award a Contract Services Agreement with the Tri County Pump Company in an amount not to exceed $150,000.00 for the Well 2 Pump Rehabilitation Project inclusive of a 20% contingency in the amount of $25,000; and 2. Authorize the Public Works Director to execute any necessary contingency in an amount not to exceed twenty percent (20%) or $25,000 included within of the original contract amount; and 3. Authorize the City Manager to execute the Agreement.
13. Award Consulting Services Agreement to Update the City's Urban Forestry Manual and Related Municipal Codes to Dudek in an Amount not to Exceed $93,790 and a 10% Contingency in the Amount of $9,380 with a Term of 15 Working Days
CITY RECOMMENDATION: 1. Award Consulting Services Agreement to Update the City's Urban Forestry Manual and related municipal codes to Dudek in an amount not to exceed $93,790; 2.
Authorized the Public Works Director to execute any necessary contingency in an amount not to exceed ten percent (10%) or $9,380 of the original contract amount; 3. Authorize the City Manager to execute the Agreement and subsequent extension up to one additional one-year period; and 4.
Authorize a supplemental appropriation in the amount of $103,170 in the General Fund (101).
MEMBER AGENDA ITEMS
14. Consideration of CalCities Annual Conference Resolution Prepared by Council Member Allawos (Allawos and Boyer)
CITY RECOMMENDATION: 1. Discuss and provide direction to staff on the possibility of submitting a resolution for consideration as part of the Cal Cities Annual Conference; and 2. If applicable, provide direction and direct staff to present the resolution.
UNFINISHED BUSINESS
15. Award Consultant Services Agreement for Crossing Guard Services to All City Management Services Inc. in an amount not to exceed $280,917 for the period of July 1, 2024, through June 30, 2025, with an Option to Extend up to Four Additional One-Year Periods CITY RECOMMENDATION: 1. Award a Consultant Services Agreement for crossing guard services to All City Management Services Inc. in an amount not to exceed $280,917 annually; and 2. Authorize the Police Chief to execute any necessary contingency in an amount not to exceed 5% of the original contract amount; and 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive chances; and 4. Authorize the creation of a new fund GUSD Master JUA Fund 105; and 5. Authorize budget amendments to estimated revenues and appropriations in General Fund 101, Measure E 103 and GUSD Master JUA Fund 105 to centralize all costs and associated offset revenues.
16. Approve Amendment No. 1 to the Agreement for Contract Services between Mariposa Landscapes, Inc. and the City of Glendora dated June 28, 2022 for the addition of Landscape Maintenance on Glendora Unified School District Properties in an amount not to exceed $510,900 per year CITY RECOMMENDATION: 1. Approve Amendment No 1 to the Agreement for Contract Services between Mariposa Landscapes, Inc. and the City of Glendora dated June 28, 2022, adding landscape maintenance for Glendora Unified School District properties to the scope of work in an amount not to exceed $510,900 per year; 2. Authorize the City Manager to execute the Amendment; and 3.
Authorize the creation of a GUSD Master Joint Use Agreement (JUA) Fund 105; and 4. Authorize an increase in estimated revenues and a supplemental appropriation in the amount of $510,900 in GUSD Master JUA Fund 105; and 5. Authorize budget amendments to estimated revenues and appropriations between General Fund 101, Measure E 103 and GUSD Master JUA Fund 105 to centralize all costs and associated offset revenues.
NEW BUSINESS
17. Approval of Amendment No. 1 to the Agreement between West Coast Arborists and the City of Glendora dated June 22, 2021, for Tree Trimming and Tree Maintenance Services in an amount not to exceed $721,490 for FY 2024-25
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Agreement between West Coast Arborists and the City of Glendora dated June 22, 2021, for Tree Trimming and Tree Maintenance Services, increasing the authorized annual expenditure by an amount not to exceed $721,490 for FY 2024-25, increasing the overall amount of the agreement to $2,422,490, and extending the term of the agreement through June 30, 2025; and 2. Authorize the City Manager or his designee to execute Amendment No. 1, including minimal and/or non-substantive changes.
18. Award Contract Services Agreement for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, FY 2022-2023, Plan No. 1377 and Lone Hill Ave Sidewalk and Curb Ramp Rehabilitation Project FY 2023-2024, Plan No. 1381 to CJ Concrete Construction, Inc in an amount not to exceed $373,350 plus a contingency in the amount of $25,000 with a term of 60 Days from Effective Date CITY RECOMMENDATION: 1. Approve the Plans and Specifications for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, FY 2022-2023, Plan No. 1377 and Lone Hill Ave Sidewalk and Curb Ramp Rehabilitation Project FY 2023-2024, Plan No. 1381; 2. Award the Capital Improvement Projects Contract Services to CJ Concrete Construction, Inc for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1377 and Lone Hill Ave Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1381 for an amount of $373,350 plus a contingency in the amount of $25,000, for a total of $398,350; 3. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed $25,000; and 4. Authorize the City Manager to execute the Agreement.
19. Award the Professional Services Agreement with General Technologies and Solutions LLC for Design of the HSIP Cycle 11 – Signalized Intersection Safety Enhancements Project for an amount not to exceed $267,284, at Barranca Avenue and Route 66; Route 66 and Hunters Trail; Lone Hill Avenue and Kenoma Street; Gladstone Street and Valley Center Avenue; Gladstone Street and Sunflower Avenue; Sunflower Avenue and Juanita Avenue, and Gladstone Steet and Barranca Avenue CITY RECOMMENDATION: 1. Award the Design Services Agreement to General Technologies and Solutions (GTS) LLC, for the HSIP Cycle 11-Signalized Intersection Safety Enhancements Project for an amount of $242,985 with a 10% contingency in the amount of $24,299 for a total amount not to exceed of $267,284; 2. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% ($24,299) of the contract amount; and 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
20. Presentation of an Overview of Annexation and Unincorporated Areas within the City of Glendora's Sphere of Influence
CITY RECOMMENDATION: 1. Provide direction to staff regarding annexation of unincorporated areas within the City’s sphere of influence.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: July 3, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director