CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 5:00 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen Davis, Mayor Pro Tem/Vice-Chair David Fredendall, and Mayor/Chair Mendell L. Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Police Chief Mike Randazzo, Public Works Director William Wittkopf, Community Development Director Jeff Kugel, Information Technology Director Sam Robin, Recreation and Human Services Director John Aguirre, Finance Director/City Treasurer Kyle Johnson, City Clerk/Communications Director Kathleen Sessman, Captain Chris Stabio, Captain Shelly Gold, Assistant Public Works Director Michael Sledd, Community Services Officer Nita Ulloa, Senior Management Analyst Julie Linger, Civil Engineering Assistant Leilani Bautista Gnaster, Civil Engineering Assistant II Abel Paguio, Digital Media Specialist Craig Gill, Senior Media Specialist Greg Morton, City Clerk Specialist Lorena Cordova and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
Closed Session titles were read into the record. There was no one wishing to provide comment. The meeting convened into Closed Session at 5:03 PM.
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because there is a significant exposure to litigation in three (3) cases but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
Closed Session adjourned at 6:36 PM and the meeting convened into Open Session at 7:00 PM with all members present. City Attorney Aleshire reported items 1 and 2 were discussed, privileged and confidential briefings were provided, and there was no reportable action taken. City Clerk/Communications Director Sessman reported item 3 was discussed, a confidential briefing was given, questions were asked and answered, and there was no reportable action taken.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Rev Karen Davis of First Christian Church.
City of Glendora Minutes
Regular Joint Meeting
Tuesday, July 9, 2024
City Hall Council Chamber,
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency, Housing Authority and Public Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, July 9, 2024 Page 2 of 6
Regular Meeting City Council, Successor Agency and Housing Authority The Pledge of Allegiance was led by Mayor Pro Tem Fredendall.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received.
PUBLIC COMMNT
2. Public Comments received
Comments were received from: Mark Smith, Erica Landmann, and George Robinson.
MEMBER STATEMENTS/REPORTS
Mayor/Chair Thompson addressed Public Comment regarding sidewalk vendors near Grand Avenue.
Council Member/Commissioner Allawos commented on Field of Hero's.
Council Member/Commissioner Davis announced the celebration of life for Dan Wilshire on Saturday, July 13, 2024.
Council Member/Commissioner Boyer commented on the Field of Hero's and addressed Public Comment regarding sidewalk vendors near Grand Avenue.
Mayor Pro Tem/Vice-Chair Fredendall commented on the Field of Hero's and Concerts in the Park.
Mayor/Chair Thompson commented on the Field of Hero's; thanked residents for making the 4th of July safe; announced that this is the last meeting before going dark for the summer season; and provided an update on the Metro's Goldline construction.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond reported on A Line Testing and paving; a Los Angeles Times water conservation article which the City of Glendora was referenced in regarding water reduction targets passed by the State Water Resources Control Board.
City Attorney Aleshire commented on the City of Grant Pass v. Johnson case.
SPECIAL ITEMS
3. National Night Out 2024
A report was given.
4. 2023 - 2025 Strategic Plan Update for June 2024
A report was given.
5. Sister City Update – Delegation to Moka
An update was given.
CONSENT CALENDAR
Minutes Tuesday, July 9, 2024 Page 3 of 6
Regular Meeting City Council, Successor Agency and Housing Authority A motion was made by Council Member/Commissioner Allawos, seconded by Council Member/Commissioner Davis, to approve Consent Calendar Items as presented, affirming the actions appropriate to each item. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows:
AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN:
None.
6. Affirm Minutes from January 9, 2024, June 11, 2024, and June 25, 2024 Regular Joint Meetings
The City Council, Successor Agency and Housing Authority 1. Affirmed minutes as presented.
7. Review and Affirm Disbursements for June 2024 in the Amount of $6,362,579.01 The City Council and Successor Agency 1. Reviewed and affirmed the disbursements for June 2024 in the amount of $6,362,579.01.
8. Consideration of a Resolution amending the Rules and Protocols for the Conduct of Public Meetings to Change the Frequency of the Community Services Commission Meetings The City Council 1. Adopted City Council Resolution CC 2024-36 entitled, “A RESOLUTION OF
THE CITY COUNCIL AMENDING THE RULES AND PROTOCOLS FOR THE CONDUCT OF
PUBLIC MEETINGS, PROCEEDINGS AND BUSINESS TO MODIFY THE FREQUENCY OF COMMUNITY SERVICES COMMISSION MEETINGS AND REPEALING RESOLUTIONS CC2024-21 OR ANY RESOLUTION IN CONFLICT OR INCONSISTENT HEREWITH.”
9. Second Reading and Adoption of Ordinance No. 2088 Approving an Amendment to Glendora Municipal Code Title 5 (Business Licenses and Regulations) to Add Section 5.40.110 "Delegation of Administration" and Title 2 (Administration and Personnel) to Add Section
2.18.050(a)(2) Regarding the Recommendation of Members for Appointment The City Council 1. Adopted on second reading Ordinance No. 2088 entitled, “AN ORDINANCE OF THE CITY COUNCIL ADDING SECTIONS 5.40.110 “DELEGATION OF ADMINISTRATION” TO CHAPTER 5.40 “GLENDORA VILLAGE BUSINESS DISTRICT,” AND AMENDING SECTION 2.18.050 “APPOINTMENT” OF CHAPTER 2.18 “CITY BOARDS AND COMMISSIONS” OF THE GLENDORA MUNICIPAL CODE.”
10. Approval of Amendment No. 1 to the Agreements for procuring architectural and engineering professional services between the Consultants on the Approved 2021-2026 Master On-Call Consultant List and the City of Glendora, extending the term of the Agreements through June 30, 2025, in an amount not to exceed $150,000 per fiscal year for each Consultant The City Council 1. Approved Amendment No. 1 to the Agreements between the Consultants on the approved 2021-2026 Master On-Call Consultant List and the City of Glendora, extending the terms thereof through June 30, 2025, in an amount not to exceed $150,000 per fiscal year for each consultant; and 2. Authorized the City Manager or designee, to execute the amendments to the agreements with all the listed consultants, including minimal or non-substantive changes.
11. Approval of Amendment No. 1 to the Agreement for Services between JMDiaz, Inc. and the City of Glendora dated July 13, 2021 for construction management and inspection services for Gold Line Light Rail Transit Phase 2B project in an amount not to exceed $396,790 per fiscal year
Minutes Tuesday, July 9, 2024 Page 4 of 6
Regular Meeting City Council, Successor Agency and Housing Authority The City Council 1. Approved Amendment No. 1 to the Agreement for Services between JMDiaz, Inc. and the City of Glendora dated July 13, 2021, for construction management and inspection services for Gold Line Light Rail Transit Phase 2B project, extending the term of the agreement for an additional year through July 12, 2025; and 2. Authorized the City Manager or his designee to execute Amendment No. 1, including minimal and/or non-substantive changes, and subsequent extensions up to one additional one-year period.
12. Approve Contract Services Agreement with Tri County Pump Company for the Well 2 Pump Rehabilitation Project in an amount not to exceed $150,000 inclusive of a 20% contingency in the amount of $25,000 and term of 10 working days
The City Council 1. Awarded a Contract Services Agreement with the Tri County Pump Company in an amount not to exceed $150,000.00 for the Well 2 Pump Rehabilitation Project inclusive of a 20% contingency in the amount of $25,000; and 2. Authorized the Public Works Director to execute any necessary contingency in an amount not to exceed twenty percent (20%) or $25,000 included within of the original contract amount; and 3. Authorized the City Manager to execute the Agreement.
13. Award Consulting Services Agreement to Update the City's Urban Forestry Manual and Related Municipal Codes to Dudek in an Amount not to Exceed $93,790 and a 10% Contingency in the Amount of $9,380 with a Term of 15 Working Days The City Council 1. Awarded Consulting Services Agreement to Update the City's Urban Forestry Manual and related municipal codes to Dudek in an amount not to exceed $93,790; 2. Authorized the Public Works Director to execute any necessary contingency in an amount not to exceed ten percent (10%) or $9,380 of the original contract amount; 3. Authorized the City Manager to execute the Agreement and subsequent extension up to one additional one-year period; and 4. Authorized a supplemental appropriation in the amount of $103,170 in the General Fund (101).
MEMBER AGENDA ITEMS
14. Consideration of CalCities Annual Conference Resolution Prepared by Council Member Allawos (Allawos and Boyer)
A motion was made by Council Member Boyer, seconded by Council Member Allawos, that the City Council move forward in support of Council Member Allawos efforts relating to a California Cities’ Resolution as written and that future revisions to the Resolution be brought back to City Council for further discussion and consideration. An oral roll call vote was conducted, and the motion carried 4 - 1 as follows: AYES: Allawos, Boyer, Fredendall, Thompson; NOES: Davis; ABSENT: None; ABSTAIN: None.
UNFINISHED BUSINESS
15. Award Consultant Services Agreement for Crossing Guard Services to All City Management Services Inc. in an amount not to exceed $280,917 for the period of July 1, 2024, through June 30, 2025, with an Option to Extend up to Four Additional One-Year Periods A motion was made by Council Member Davis, seconded by Mayor Pro Tem Fredendall, that the City Council 1. Award a Consultant Services Agreement for crossing guard services to All City Management Services Inc. in an amount not to exceed $280,917 annually; 2. Authorize the Police Chief to execute any necessary contingency in an amount not to exceed 5% of the original contract amount; 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive chances; 4. Authorize the creation of a new fund GUSD Master JUA Fund Minutes Tuesday, July 9, 2024 Page 5 of 6
Regular Meeting City Council, Successor Agency and Housing Authority 105; and 5. Authorize budget amendments to estimated revenues and appropriations in General Fund 101, Measure E 103 and GUSD Master JUA Fund 105 to centralize all costs and associated offset revenues. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES:
Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
16. Approve Amendment No. 1 to the Agreement for Contract Services between Mariposa Landscapes, Inc. and the City of Glendora dated June 28, 2022 for the addition of Landscape Maintenance on Glendora Unified School District Properties in an amount not to exceed $510,900 per year
A motion was made by Council Member Davis, seconded by Council Member Allawos, that the City Council 1. Approve Amendment No. 1 to the Agreement for Contract Services between Mariposa Landscapes, Inc. and the City of Glendora dated June 28, 2022, adding landscape maintenance for Glendora Unified School District properties to the scope of work in an amount not to exceed $510,900 per year; 2. Authorize the City Manager to execute the Amendment; 3. Authorize the creation of a GUSD Master Joint Use Agreement (JUA) Fund 105; 4. Authorize an increase in estimated revenues and a supplemental appropriation in the amount of $510,900 in GUSD Master JUA Fund 105; and 5.
Authorize budget amendments to estimated revenues and appropriations between General Fund 101, Measure E 103 and GUSD Master JUA Fund 105 to centralize all costs and associated offset revenues. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES:
Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
17. Approval of Amendment No. 1 to the Agreement between West Coast Arborists and the City of Glendora dated June 22, 2021, for Tree Trimming and Tree Maintenance Services in an amount not to exceed $721,490 for FY 2024-25
A motion was made by Council Member Davis, seconded by Council Member Boyer, that the City Council 1. Approve Amendment No. 1 to the Agreement between West Coast Arborists and the City of Glendora dated June 22, 2021, for Tree Trimming and Tree Maintenance Services, increasing the authorized annual expenditure by an amount not to exceed $721,490 for FY 2024-25, increasing the overall amount of the agreement to $2,422,490, and extending the term of the agreement through June 30, 2025; and 2. Authorize the City Manager or his designee to execute Amendment No. 1, including minimal and/or non-substantive changes. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT:
None; ABSTAIN: None.
18. Award Contract Services Agreement for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, FY 2022-2023, Plan No. 1377 and Lone Hill Ave Sidewalk and Curb Ramp Rehabilitation Project FY 2023-2024, Plan No. 1381 to CJ Concrete Construction, Inc in an amount not to exceed $373,350 plus a contingency in the amount of $25,000 with a term of 60 Days from Effective Date
A motion was made by Council Member Davis, seconded by Mayor Pro Tem Fredendall, that the City Council 1. Approve the Plans and Specifications for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, FY 2022-2023, Plan No. 1377 and Lone Hill Ave Sidewalk and Curb Ramp Rehabilitation Project FY 2023-2024, Plan No. 1381; 2. Award the Capital Improvement Projects Contract Services to CJ Concrete Construction, Inc for Route 66 Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1377 and Lone Hill Ave Sidewalk and Curb Ramp Rehabilitation Project, Plan No. 1381 for an amount of $373,350 plus a contingency in the amount of $25,000, for a Minutes Tuesday, July 9, 2024 Page 6 of 6
Regular Meeting City Council, Successor Agency and Housing Authority total of $398,350; 3. Authorized the Public Works Director to execute any necessary change orders in an amount not to exceed $25,000; and 4. Authorize the City Manager to execute the Agreement. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
19. Award the Professional Services Agreement with General Technologies and Solutions LLC for Design of the HSIP Cycle 11 – Signalized Intersection Safety Enhancements Project for an amount not to exceed $267,284, at Barranca Avenue and Route 66; Route 66 and Hunters Trail; Lone Hill Avenue and Kenoma Street; Gladstone Street and Valley Center Avenue; Gladstone Street and Sunflower Avenue; Sunflower Avenue and Juanita Avenue, and Gladstone Steet and Barranca Avenue
A motion was made by Council Member Davis, seconded by Council Member Boyer, that the City Council 1. Award the Design Services Agreement to General Technologies and Solutions (GTS) LLC, for the HSIP Cycle 11-Signalized Intersection Safety Enhancements Project for an amount of $242,985 with a 10% contingency in the amount of $24,299 for a total amount not to exceed of $267,284; 2. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% ($24,299) of the contract amount; and 3. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
20. Presentation of an Overview of Annexation and Unincorporated Areas within the City of Glendora's Sphere of Influence
A motion was made by Mayor Pro Tem Fredendall, seconded by Council Member Allawos, that the City Council direct staff to negotiate an agreement and return with a recommendation. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Council Member/Commissioner Allawos wished everyone a happy summer break.
Mayor/Chair Thompson wished everyone a safe summer and school returning in August.
ADJOURNMENT
Meeting was adjourned at 9:32 PM.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on August 27, 2024.