CITY OF GLENDORA
CITY COUNCIL SPECIAL MEETING
AGENDA
WEDNESDAY, AUGUST 21, 2024
GLENDORA LIBRARY, BIDWELL FORUM, 140 S. GLENDORA AVENUE, GLENDORA To participate virtually, download Zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.org, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Thursday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.org/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca.
Meeting Date: 8/21/2024 / Packet Page #: 1
CITY OF GLENDORA
CITY COUNCIL SPECIAL MEETING
AGENDA
WEDNESDAY, AUGUST 21, 2024
GLENDORA LIBRARY, BIDWELL FORUM, 140 S. GLENDORA AVENUE,
GLENDORA
10:00 AM
TO THE MEMBERS OF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF GLENDORA AND TO THE CITY CLERK:
NOTICE IS HEREBY GIVEN that the City Council will conduct a Special Meeting at 10:00 AM on Wednesday, August 21, 2024, Glendora Library Bidwell Forum, 140 S. Glendora Avenue.
NOTICE IS FURTHER GIVEN that to watch and listen to the meeting virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224. Public comment will be allowed in person, through email, or by mail.
The purpose of said Special Meeting is as follows:
UNFINISHED BUSINESS
1. Consideration of a Resolution providing for the Appointment of Unopposed Candidates to Members of the City Council representing Districts 2 and 5 and canceling the associated portions of the Tuesday, November 5, 2024, City of Glendora City Council General Municipal Election (Submission Deadline August 22, 2024)
CITY RECOMMENDATION: 1. Accept the City Clerk’s Certification that there are no more candidates than offices to be filled; and 2. Adopt a City Council Resolution entitled, “A
RESOLUTION OF THE CITY COUNCIL PROVIDING FOR THE APPOINTMENT OF THE OFFICE(S) OF MEMBERS OF THE CITY COUNCIL DISTRICT 2 AND DISTRICT 5 THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 5, 2024 AND
CANCELLATION OF ASSOCIATED PORTIONS OF THE CITY GENERAL MUNICIPAL ELECTION.”
NOTICE IS FURTHER GIVEN that the public will be given the opportunity to speak only on the matter listed in this notice. Public Comment will be announced once at the commencement of this special meeting and can be given in-person, submit via email at [email protected] with the subject “Public Comment” or via mail and mailed to 116 E. Foothill Boulevard, Glendora, Attn: City Clerk’s Office - Public Comment.
NO OTHER BUSINESS WILL BE DISCUSSED
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 8/21/2024 / Packet Page #: 2
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: August 19, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 8/21/2024 / Packet Page #: 3
STAFF REPORT
TO: Mayor and Council Members DATE: August 21, 2024
FROM: City Clerk DISTRICT(S): 2, 3, 5
SUBJECT: Consideration of a Resolution providing for the Appointment of Unopposed Candidates to Members of the City Council representing Districts 2 and 5 and canceling the associated portions of the Tuesday, November 5, 2024, City of Glendora City Council General Municipal Election (Submission Deadline August 22, 2024)
RECOMMENDATION
That the City Council:
1. Accept the City Clerk’s Certification that there are no more candidates than offices to be filled; and
2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL PROVIDING
FOR THE APPOINTMENT OF THE OFFICE(S) OF MEMBERS OF THE CITY COUNCIL DISTRICT 2 AND DISTRICT 5 THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 5, 2024 AND CANCELLATION OF ASSOCIATED PORTIONS OF THE CITY GENERAL MUNICIPAL ELECTION.”
STRATEGIC FOCUS AREAS
Not Applicable
EXECUTIVE SUMMARY
The City Council called a General Election for November 5, 2024, by approving Resolution CC 2024-22.
Specifically, the Resolution called for the election of three members of the City Council, representing Districts 2, 3, and 5, for a full term of four years. The nomination period for the November 5, 2024, General Municipal Election was Monday, July 15, 2024, through Friday, August 9, 2024. The following candidates filed verified nomination petitions at the close of the nomination period:
District 2:
David Fredendall Member of City Council District 2 4-Years District 3:
Jenny Chan Member of City Council District 3 4-Years
Shaunna Elias Member of City Council District 3 4-Years Erica Landmann Member of City Council District 3 4-Years Dustin Snyder Member of City Council District 3 4-Years District 5:
Mendell Thompson Member of City Council District 5 4-Years An election will be held as planned for District 3 since there are more qualified candidates than elected office. Qualified candidates for Districts 2 and 5 are unopposed; under these circumstances, State law allows the City Council to appoint the nominees to office, thereby canceling associated portions of the election. In accordance with § 10229 of the Election Code, on August 9, 2024, after the close of the nomination period, the City Clerk prepared the City Clerk Certification that there were not more candidates Item #1. Page 1
Meeting Date: 8/21/2024 / Packet Page #: 4
than offices to be elected in District 2 and District 5. Notice was emailed to the City Council, posted on August 12, 2024, and published in the San Gabriel Valley Examiner on August 15, 2024.
LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to Glendora Municipal Code §2.54.010, the City of Glendora conducts its General Municipal Election on the same day as and consolidated with the Statewide Primary Election held on the first Tuesday in November of even-numbered years.
The City Council adopted Resolution CC 2024-23 on May 28, 2024, calling and giving notice of holding a General Municipal Election on Tuesday, November 5, 2024, for the following offices: three members of the City Council representing Districts 2, 3 and 5 for the full term of four years.
DISCUSSION
The City of Glendora is scheduled to conduct a General Municipal Election on Tuesday, November 5, 2024, for three Members of the City Council, representing Districts 2, 3 and 5.
The nomination period for the November 5, 2024, General Municipal Election was Monday, July 15, 2024, through Friday, August 9, 2024, with an extended filing period to Wednesday, August 14, 2024, if the incumbent chooses not to file. As of the close of the nomination period on Friday, August 9, 2024, for the members of the City Council representing District 2 and District 5, there are not more candidates than offices to be elected. Additionally, since the incumbent did not file for re-election during the filing period for District 3, the nomination period was extended to Wednesday, August 14, 2024, at 5:00 p.m.
The persons so nominated are:
David Fredendall Member of City Council District 2 4-Years Mendell Thompson Member of City Council District 5 4-Years As of Wednesday, August 14, 2024, the close of the extended nomination period, four candidates qualified for District 3. The persons so nominated are:
Jenny Chan Member of City Council District 3 4-Years
Shaunna Elias Member of City Council District 3 4-Years Erica Landmann Member of City Council District 3 4-Years Dustin Snyder Member of City Council District 3 4-Years An election will be held as planned for District 3 since there are more qualified candidates than elected office. Since qualified candidates for Districts 2 and 5 are unopposed, the Election Code §10229 provides procedures for appointment and cancellation of an election, if only one person is nominated for an elective office. The City Clerk is required to submit a certification of these facts to the City Council, publish a notice of the same, and after the fifth day following of these facts to the City Council, publish a notice of the same. Additionally, after the fifth day following the date of publication, the City Council will meet to either make the appointment(s) or direct an election to be held. The person(s) appointed, if any, shall qualify and take office and serve exactly as if the person(s) were elected at a municipal election for the office.
In light of the foregoing, the Election Code §10229 permits the City Council to take one of the following courses of action:
1. Appoint to the office(s) the person(s) who have been nominated.
2. Appoint to the office(s) any eligible voter if no one has been nominated.
3. Hold the election if either no one or only one person has been nominated.
As prescribed by the election code, action must be taken prior to Thursday, August 22, 2024 (75th day before the general municipal election), or the General Municipal Election will go forward.
Item #1. Page 2
Meeting Date: 8/21/2024 / Packet Page #: 5
The City Clerk has provided the required certification to the Council that there are not more candidates than the offices to be elected (Attachment A) in District 2 and District 5; therefore, the City Council has the option to appoint the nominees to the corresponding office and cancel the corresponding portions of the City’s election. Staff recommends this action and has prepared an appropriate Resolution (Attachment B).
Although the Council could choose to hold the election in its entirety despite the fact that there will be no contest for the open offices in Districts 2 and 5, staff does not recommend this action since it may result in the City unnecessarily incurring additional election costs.
If the Council appoints unopposed candidates to the open offices, those appointees will serve in office exactly as if they had been elected, starting their new term when they are sworn into office during the City Council’s first regular meeting in December 2024, which falls on December 10, 2024.
PUBLIC NOTICING
As required by the Election Code, a notice entitled “City Clerks Certification that there are not More Candidates than Offices to be Elected” providing the facts set forth herein and providing notification of the Council’s authority was posted on August 12, 2024, after the close of nominations and published on August 15, 2024 in the newspaper of general circulation in the city pursuant to § 6061 of the Government Code.
FISCAL IMPACT
If the City Council chooses to hold the election in its entirety, the City election costs for the three offices from the County Registrar, are currently estimated at $116,211. There are sufficient funds available in the Adopted FY24-25 Mid-Cycle Budget in the City Clerk’s Election Division to cover the required elections costs.
If the City Council makes recommended appointments of unopposed candidates and cancels portions of the election associated with District 2 and District 5, it should result in cost savings of approximately $30,000 per district (approximately $60,000 in total). These savings would be used to offset the costs of Measure Z, a 0.25% sales and use tax placed on ballot by the City Council in August 2024 (www.CityofGlendora.org/MeasureZ).
Upon completion of the election cycle, the City will be provided with updated election costs by the County Registrar based on the final number of elections held in Glendora and all other City’s that had previously planned elections in Los Angeles County.
ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendation in this report.
Prepared By Kathleen R. Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen R. Sessman, City Clerk/Communications Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:
A. City Clerk Certification (Notice of Insufficient Nominees) B. Resolution Appointing and Canceling Election, Districts 2 and 5 Item #1. Page 3
Meeting Date: 8/21/2024 / Packet Page #: 6
City Clerk’s Certification – Notice of Insufficient Nominees
CITY CLERKS CERTIFICATION AND NOTICE
THAT THERE ARE NOT MORE CANDIDATES THAN OFFICES TO BE ELECTED IN GLENDORA CITY COUNCIL DISTRICT 2 AND DISTRICT 5
I, Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify pursuant to § 10229, Elections Code of the State of California, the following facts relating to the General Municipal Election to be held on Tuesday, November 5, 2024:
As of the close of the nomination period on Friday, August 9, 2024, there are not more candidates than offices to be elected for Members of the City Council representing District 2 and District 5.
The person(s) so nominated are:
David Fredendall Member of City Council District 2 4-Years Mendell Thompson Member of City Council District 5 4-Years That § 10229 of the Elections Code allows one of the following courses of action to be taken by the City Council:
1. Appoint to the office the person who has been nominated.
2. Appoint to the office any eligible voter if no one has been nominated.
3. Hold the election if either no one or only one person has been nominated.
A notice of these facts was posted on Friday, August 9, 2024 and will be published on Thursday, August 15, 2024 in a newspaper of general circulation in the city pursuant to § 6061 of the Government Code. After the fifth day following the date of publication, the City Council will meet to either make the appointment(s) or direct an election to be held. The person(s) appointed, if any, shall qualify and take office and serve exactly as if elected at a municipal election for the office.
The City Council will meet on Wednesday, August 21, 2024, to either make the appointments(s) or direct an election to be held. Person(s) appointed, if any, shall qualify and take office and serve exactly as if elected at a municipal election for the office.
If, by the 75th day before the municipal election, no person has been appointed to the office(s) pursuant to (1) or (2) above, the election shall be held.
If the City Council makes an appointment pursuant to § 10229, Elections Code, the City Clerk shall not accept for filing any statement of write-in candidacy which is submitted after the appointment is made.
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Dated / Posted: August 9, 2024
Published: August 15, 2024 in San Gabriel Valley Examiner Item #1. Page 4
Meeting Date: 8/21/2024 / Packet Page #: 7
RESOLUTION CC 2024-____
A RESOLUTION OF THE CITY COUNCIL PROVIDING FOR THE
APPOINTMENT OF THE OFFICE(S) OF MEMBERS OF THE CITY
COUNCIL DISTRICT 2 AND DISTRICT 5 THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 5, 2024 AND CANCELLATION OF
ASSOCIATED PORTIONS OF THE CITY GENERAL MUNICIPAL
ELECTION
THE CITY COUNCIL
City of Glendora, California
WHEREAS, as set forth on Resolution CC 2024-22, three (3) City offices are subject to election on Tuesday, November 5, 2024, Members of the City Council representing District 2, 3, and 5 for the full term of four years; and,
WHEREAS, a Notice of Election was published on July 4, 2024, in a newspaper of general circulation and posted in the City Hall, Glendora Public Library and Timothy Crowther Teen and Family Center bulletin boards, and the City’s website pursuant to law.
WHEREAS, pursuant to § 10229 of the Elections Code of the State of California, as of the close of the nomination period on August 9, 2024 for the office of two (2) members of the City Council representing District 2 and District 5 that there are not more candidates than offices to be elected and that § 10229 of the Elections Code allows one of the following courses of action to be taken by the City Council:
1. Appoint to the office the person who has been nominated.
2. Appoint to the office any eligible voter if no one has been nominated.
3. Hold the election if either no one or only one person has been nominated.
WHEREAS, a Notice of Insufficient Nominees was posted on Friday, August 9, 2024 and published on Thursday, August 15, 2024, in the San Gabriel Valley Tribune, a newspaper of general circulation pursuant to law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That pursuant to § 10229 of the Elections Code of the State of California, the following action is being taken:
(a) The following persons are hereby appointed to the offices to which they were nominated, and are deemed to have been duly elected to such offices, pursuant to § 10229(a)(3) of the Election Code:
NAME OFFICE DISTRICT TERM
David Fredendall Member of the City Council District 2 4-Years Mendell Thompson Member of the City Council District 5 4-Years SECTION 2. The Consolidated General Municipal Election scheduled to be held on Tuesday, November 5, 2024 for the offices of City Council, District 2 and 5, is, by this action, hereby cancelled.
Item #1. Page 5
Meeting Date: 8/21/2024 / Packet Page #: 8
Resolution CC 2024-___ Page 2 of 2
SECTION 3. The foregoing persons appointed to said offices shall qualify and take office and serve exactly as if the same had been duly elected at a November 5, 2024 General Municipal Election for the office.
SECTION 4. That the City Clerk is directed to file a “certified copy” of this Resolution with Los Angeles County Registrar Recorder, Elections Division, 12400 Imperial Highway, Norwalk, CA 90650.
SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the Book of Original Resolutions.
SECTION 6. This Resolution will become effective immediately upon adoption.
APPROVED and PASSED this __ day of ________, 2024.
BY:
MENDELL L. THOMPSON
Mayor
APPROVED AS TO FORM:
Aleshire & Wynder, LLP
DANNY ALESHIRE
City Attorney
CERTIFICATION
I, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of August, 2024, by the following vote:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
Dated:
KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #1. Page 6
Meeting Date: 8/21/2024 / Packet Page #: 9