CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, AUGUST 27, 2024
GLENDORA LIBRARY, BIDWELL FORUM, 140 S. GLENDORA AVENUE, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, Closed Session Business will commence as early as 5:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.org, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Wednesday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.org/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, AUGUST 27, 2024
GLENDORA LIBRARY, BIDWELL FORUM, 140 S. GLENDORA AVENUE, GLENDORA 7:00 PM GENERAL BUSINESS SESSION
NOTICE IS FURTHER GIVEN that to watch and listen to the meeting virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224. Public comment will be allowed in person, through email, or by mail.
CALL TO ORDER
ROLL CALL
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
1. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
2. Recognition of "I Voted" Sticker Participants
3. Presentation of Facility Survey Results by True North Research
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
4. Affirm Minutes from July 9, 2024 and August 5, 2024 Meetings CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm minutes as presented.
5. Review and Affirm Disbursements for July in the amount of $7,905,017.77 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for July in the amount of $7,905,017.77.
6. City of Glendora and Glendora Successor Agency Investment Report for June 2024 and July 2024 CITY COUNCIL AND SUCCESSOR AGENCY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for June 2024 and July 2024.
7. Glendora Housing Authority Annual Report for Fiscal Year 2022-2023 CITY COUNCIL AND HOUSING AUTHORITY RECOMMENDATION: 1. Receive and file the annual report; and 2. Direct staff to forward report to the California Department of Housing and Community Development.
8. Consider a City Council Resolution conducting the 2024 Biennial Review and amending the City of Glendora Conflict of Interest Code
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL CONDUCTING THE 2024 BIENNIAL REVIEW AND AMENDING THE CITY OF GLENDORA CONFLICT OF INTEREST CODE;” and 2. Authorize the City Manager (Chief Executive Officer) to sign the 2024 Local Agency Biennial Notice.
9. Award a Consultant Services Agreement with HdL Coren & Cone for Property Tax Analysis and Audit Services for a 5-Year Term in an amount not to exceed $95,425 CITY RECOMMENDATION: 1. Award a Consultant Services Agreement with HdL Coren & Cone in an amount not to exceed $95,425 for Property Tax Analysis and Audit Services; 2. Authorize a 10% contingency in an amount not to exceed $9,550 of the original contract amount; and 3. Authorize the City Manager or his designee to execute the Agreement including minimal and/or non-substantive changes.
10. Approval of Amendment No. 1 to the Agreement for Services between Environment Planning Development Solutions, Inc. dba EPD Solutions and the City of Glendora dated May 24, 2022, for additional environmental services related to the North Glendora Reservoir replacement project in an amount not to exceed $86,597 for the additional services.
CITY RECOMMENDATION: 1. Approve Amendment No. 1 to the Agreement for Services between Environment Planning Development Solutions, Inc. dba EPD Solutions and the City of Glendora dated May 24, 2022, extending the term of the agreement and increasing the contract sum by $86,597 to a total amount not to exceed $172,617; 2. Authorize the City Manager to execute Amendment No. 1, including minimal and/or non-substantive changes; and 3. Authorize the City Manager to extend the term of the agreement by two additional one-year periods.
11. Approval of Amendment No. 2 to the Agreement for Contractual Services Between CSG Consultants, Inc. and the City of Glendora dated July 13, 2021, for building plan review and inspection services CITY RECOMMENDATION: 1. Approve Amendment No. 2 to the Contract Services Agreement with CSG Consultants extending term by one year and increasing contract amount by $250,000; 2.
Authorize the City Manager to execute the agreement; and 3. Authorize the Administrative Services Finance Division to make any necessary budgetary adjustments.
UNFINISHED BUSINESS
12. Approve an Agreement with Avid Trails, LLC for the Design of South Hills Bike Park in the amount of $90,500 and Provide South Hills Bike Park Project Update CITY RECOMMENDATION: 1. Approve an agreement with Avid Trails, LLC for the Design of South Hills Bike Park in the amount of $90,500; 2. Authorize change orders in a total amount not to exceed 10% or $9,050 for a total contract amount not to exceed $99,550; and 3. Authorize the City Manager or his designee to execute the agreement with Avid Trails, LLC, including minimal and/or non-substantive changes.
13. Development Options for City Owned Property located at 1762 Dale Road CITY RECOMMENDATION: 1. Provide staff with direction on how to proceed with the site’s development.
NEW BUSINESS
14. Adoption of an Updated Economic Action Plan
CITY RECOMMENDATION: 1. Adopt the Economic Action Plan; and 2. Authorize a supplemental appropriation in the amount of $1,000,000 in the General Fund (101) from one-time revenue received from the sale of the San Jose Property.
15. Authorize the Purchase of a 2024 Kenworth T880 Vacuum Excavator from Haaker Equipment Company Based in La Verne, CA in the Amount of $734,769.95, Including Taxes and Fees CITY RECOMMENDATION: 1. Authorize the purchase of one (1) 2024 Kenworth T880 vacuum excavator from Haaker Equipment Company based in La Verne, CA for $734,769.95, including taxes and fees.
16. Authorize an Expenditure in an amount not to exceed $950,000 per Fiscal Year 2024-25 with Los Angeles County Public Works for Routine Maintenance, Repair and Upgrades of City Owned Traffic Signals
CITY RECOMMENDATION: 1. Authorize an Expenditure in an amount not to exceed $950,000 per fiscal year 2024-25 with Los Angeles County Public Works for routine maintenance, repair, and upgrades of City owned traffic signals and related equipment.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: August 21, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director