CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 7:00 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen Davis, Mayor Pro Tem/Vice-Chair David Fredendall, Mayor/Chair Mendell L. Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Police Chief Mike Randazzo, Deputy City Manager Marie Ricci, Public Works Director William Wittkopf, Finance Director/City Treasurer Kyle Johnson, Community Development Director Jeff Kugel, Recreation and Human Services Director John Aguirre, Information Technology Director Sam Robin, Library Director Janet Stone (via Zoom), City Clerk/Communications Director Kathleen Sessman, Transportation Manager Steven Mateer, Human Services Manager Debbie Lopez (via Zoom), Management Analyst Kelsey Fay, Economic Development and Housing Manager Valerie Velasquez-Sontoya, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Senior Office Assistant Rigoberto Escobedo, City Clerk Specialist Lorena Cordova
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Senior Pastor Dominick DiMiele of Glendora Alliance Church.
The Pledge of Allegiance was led by Recreation and Human Services Director Aguirre.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received.
PUBLIC COMMENT
1. Public Comments received
Comments were received from: Valentin Rangel, Raymondo Rangel, Michael Lancy, Gary Manmen, Jonathan Sandoval, and Eric Bettelhaim.
MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Davis requested meeting be adjourned in memory of Sandra Blaydow and David Petteruto.
Council Member/Commissioner Allawos requested meeting be adjourned in memory of Verner Lund Moller.
Mayor Pro Tem/Vice-Chair Fredendall welcomed everyone back; congratulated services groups including Chamber of Commerce on 50’s Flashback attendance.
City of Glendora Minutes
Regular Joint Meeting
Tuesday, August 27, 2024
Glendora Library, Bidwell Forum
140 S. Glendora Avenue, Glendora
Virtually via Zoom ID 9329247224
Minutes Tuesday, August 27, 2024 Page 2 of 5
Regular Joint Meeting City Council, Successor Agency and Housing Authority Mayor/Chair Thompson reported on the start of the new school year; on the traffic light at Foothill Boulevard and Elwood Avenue; and a tour of different homelessness site conducted by the City Council.
Council Member/Commissioner Boyer requested information on the traffic light on Barranca and Arrow Highway as well as the traffic safety report in that area.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager/Executive Director Raymond provided update on the flower vendors and a discussion will be brought to Council in September.
SPECIAL ITEMS
2. Recognition of "I Voted" Sticker Participants
A presentation was given.
3. Presentation of Facility Survey Results by True North Research A presentation was given.
CONSENT CALENDAR
City Clerk Specialist Cordova announced the following corrections to the July 9, 2024 minutes, under roll call, corrections to Mayor Pro Tem’s Fredendall’s name and titles of several staff attendees.
A motion was made by Council Member/Commissioner Davis/Mayor Pro Tem/Vice-Chair Fredendall, to approve Consent Calendar Items as presented, affirming the actions appropriate to each item. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
4. Affirm Minutes from July 9, 2024 and August 5, 2024 Meetings The City Council, Successor Agency and Housing Authority 1. Affirmed the minutes as presented.
5. Review and Affirm Disbursements for July in the amount of $7,905,017.77 The City Council, Successor Agency and Housing Authority: 1. Reviewed and affirmed disbursements for July in the amount of $7,905,017.77.
6. City of Glendora and Glendora Successor Agency Investment Report for June 2024 and July 2024
The City Council and Successor Agency: 1. Received and filed the Monthly Investment Activity Report for June 2024 and July 2024.
7. Glendora Housing Authority Annual Report for Fiscal Year 2022-2023 The City Council and Housing Authority: 1. Received and filed the annual report; and 2.
Directed staff to forward report to the California Department of Housing and Community Development.
Minutes Tuesday, August 27, 2024 Page 3 of 5
Regular Joint Meeting City Council, Successor Agency and Housing Authority
8. Consider a City Council Resolution conducting the 2024 Biennial Review and amending the City of Glendora Conflict of Interest Code
The City Council: 1. Adopted City Council Resolution CC 2024-40 entitled, “A RESOLUTION OF THE CITY COUNCIL CONDUCTING THE 2024 BIENNIAL REVIEW AND AMENDING THE CITY OF GLENDORA CONFLICT OF INTEREST CODE;” and 2.
Authorized the City Manager (Chief Executive Officer) to sign the 2024 Local Agency Biennial Notice.
9. Award a Consultant Services Agreement with HdL Coren & Cone for Property Tax Analysis and Audit Services for a 5-Year Term in an amount not to exceed $95,425 The City Council: 1. Awarded a Consultant Services Agreement with HdL Coren & Cone in an amount not to exceed $95,425 for Property Tax Analysis and Audit Services; 2. Authorized a 10% contingency in an amount not to exceed $9,550 of the original contract amount; and 3.
Authorized the City Manager or his designee to execute the Agreement including minimal and/or non-substantive changes.
10. Approval of Amendment No. 1 to the Agreement for Services between Environment Planning Development Solutions, Inc. dba EPD Solutions and the City of Glendora dated May 24, 2022, for additional environmental services related to the North Glendora Reservoir replacement project in an amount not to exceed $86,597 for the additional services.
The City Council: 1. Approved Amendment No. 1 to the Agreement for Services between Environment Planning Development Solutions, Inc. dba EPD Solutions and the City of Glendora dated May 24, 2022, extending the term of the agreement and increasing the contract sum by $86,597 to a total amount not to exceed $172,617; 2. Authorized the City Manager to execute Amendment No. 1, including minimal and/or non-substantive changes; and 3.
Authorized the City Manager to extend the term of the agreement by two additional one-year periods.
11. Approval of Amendment No. 2 to the Agreement for Contractual Services Between CSG Consultants, Inc. and the City of Glendora dated July 13, 2021, for building plan review and inspection services
The City Council: 1. Approved Amendment No. 2 to the Contract Services Agreement with CSG Consultants extending term by one year and increasing contract amount by $250,000; 2.
Authorized the City Manager to execute the agreement; and 3. Authorized the Administrative Services Finance Division to make any necessary budgetary adjustments.
UNFINISHED BUSINESS
12. Approve an Agreement with Avid Trails, LLC for the Design of South Hills Bike Park in the amount of $90,500 and Provide South Hills Bike Park Project Update A motion was made by Mayor Pro Tem Fredendall, seconded by Council Member Allawos, that the City Council 1. Approve an agreement with Avid Trails, LLC for the Design of South Hills Bike Park in the amount of $90,500; 2. Authorize change orders in a total amount not to exceed 10% or $9,050 for a total contract amount not to exceed $99,550; and 3. Authorize the City Manager or his designee to execute the agreement with Avid Trails, LLC, including Minutes Tuesday, August 27, 2024 Page 4 of 5
Regular Joint Meeting City Council, Successor Agency and Housing Authority minimal and/or non-substantive changes. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
13. Development Options for City Owned Property located at 1762 Dale Road Following a brief discussion, a two-part motion was made as follows:
Motion 1:
A motion was made by Council Member/Commissioner Allawos, seconded by Mayor Pro Tem/Vice-Chair Fredendall, that the City Council and Housing Authority 1. Direct staff to prepare a request for proposals (RFP) and issue the same inviting interested persons to submit bids to the City for “25 Basic Living Quarters” with the flexibility and potential for individuals and/or joint facilities (restrooms), community laundry facility, and a small office in support of a Transitional/Interim accommodations designed with a targeted length of stay 90 days or less; including local oversight; utilize ¼ to ½ acre of the Dale property; by fully secured, fenced, and landscaped; and be managed by a third party; 2. Direct staff to report back to the council bi-annually on how well the target is being met; and 3. Direct staff to evaluate proposals and report their recommendations to the City Council for consideration and authorization to negotiate the appropriate development agreement. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES:
None; ABSENT: None; ABSTAIN: None.
Motion 2:
A motion was made by Council Member/Commissioner Allawos, seconded by Mayor Pro Tem/Vice-Chair Fredendall, that the City Council and Housing Authority 1. Direct staff to prepare a request for proposals (RFP) and issue the same inviting interested persons to submit proposals to the City for a project that would include between 40 to 60 units for “Permanent Supportive Housing” with wraparound services; security for a predominately studio residential building that has a certain portion to accommodate small families; require local preference; designed to minimally impact existing residential communities as well as other rules the city may require; and include a minimum of a 55-year covenant on the available acreage with support for the financial contribution from the city being the land; and 2. Direct staff to evaluate proposals and report their recommendations to the City Council for consideration and authorization to negotiate the appropriate development agreement. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
14. Adoption of an Updated Economic Action Plan
A motion was made by Council Member Davis, seconded by Council Member Boyer, that the City Council 1. Adopt the Economic Action Plan; and 2. Authorize a supplemental appropriation in the amount of $1,000,000 in the General Fund (101) from one-time revenue received from the sale of the San Jose Property. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES:
None; ABSENT: None; ABSTAIN: None.
Meeting Curfew
A motion was made by Council Member/Commissioner Allawos, seconded by Council Member/Commissioner Boyer, that the City Council, extend the meeting past the 10:30 PM curfew.
Minutes Tuesday, August 27, 2024 Page 5 of 5
Regular Joint Meeting City Council, Successor Agency and Housing Authority There were no objections.
15. Authorize the Purchase of a 2024 Kenworth T880 Vacuum Excavator from Haaker Equipment Company Based in La Verne, CA in the Amount of $734,769.95, Including Taxes and Fees A motion was made by Council Member Davis, seconded by Council Member Allawos, that the City Council 1. Authorize the purchase of one (1) 2024 Kenworth T880 vacuum excavator from Haaker Equipment Company based in La Verne, CA for $734,769.95, including taxes and fees. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES:
Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN:
None.
16. Authorize an Expenditure in an amount not to exceed $950,000 per Fiscal Year 2024-25 with Los Angeles County Public Works for Routine Maintenance, Repair and Upgrades of City Owned Traffic Signals
A motion was made by Council Member Allawos, seconded by Council Member Davis, that the City Council 1. Authorize an Expenditure in an amount not to exceed $950,000 per fiscal year 2024-25 with Los Angeles County Public Works for routine maintenance, repair, and upgrades of City owned traffic signals and related equipment. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
MEMBER/STAFF CLOSING COMMENTS
Mayor Pro Tem Fredendall thanked staff for all the information provided at tonight’s meeting.
ADJOURNMENT
Meeting adjourned at 10:36 PM in memory of Sandra Blaydow, David Petteruto and Verner Lund Moller.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on September 10, 2024.