Agenda packet — Glendora City Council, September 10, 2024 (part 2 of 2)

Facilities Solutions Cooperative Acceptance Agreement
Date ____________
Location No.

Contract No.

Customer No. CC # Agreement #
GPO CC # GPO Agreement
Customer/Participating Agency Phone________
Address City State Zip______
UNIFORM PRODUCT RENTAL PRICING:

This Agreement is effective as of the date of execution for a term of 60 months from the date of installation or renewal. • Standard Name Emblem $ ea ● Standard Agency Emblem $ ea • Custom Agency Emblem $ ea ● Embroidery $ ea
• Uniform Advantage: Item $ Ea. per week
• Premium Uniform Advantage Item $ Ea. per week
• Emblem Advantage: Item $ Ea. per week
• Prep Advantage: Item $ Ea. per week
• Minimum Charge $35.00 per delivery or 50% of initial invoice (the greater of the two). • Make-Up charge $ per garment.
• Non-Standard/Special Cut Garment (i.e., non-standard, non-stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ per garment.
• Seasonal Sleeve Change $ per garment.
• Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills. • Artwork Charge for Logo Mat $
• Payment Terms Net 30
• Size Change: Customer agrees to have employees measured by a Cintas representative using garment “size samples” or Cintas TruFit. A charge of $ per garment will be assessed for employee’s size changed within 4 weeks of installation. • Other_________________________________________________________________________________________________________ FACILITY SERVICES PRODUCTS PRICING:

Item # Description Rental Freq. Inventory Unit Price

• Automatic Lost Replacement Charge: Item % of Inventory $ Ea. • Automatic Lost Replacement Charge: Item % of Inventory $ Ea. / Initial and check box if Unilease. All Garments will be cleaned by customer Date Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control Date customer.
/ Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments Date direct embroidery for any reason, or terminates this Agreement for any reason or fails to renew this Agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values. (See term #4 below).

Item # Description Unit Price

/ SAMPLE
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Omnia Participating Public Agencies Terms

1. Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the OMNIA Vendor Agreement executed between Cintas Corporation and University of Nebraska (the “Master Agreement”) to other government agencies (“Participating Public Agencies”) that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement.

2. Dispute Resolution – Arbitration and Class Waiver. This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement.
a. Arbitration Notice. Customer agrees to the maximum extent permitted by law that any dispute, controversy, or claim arising out of or relating to this Agreement (including its enforcement, performance, breach, arbitrability, or interpretation) or to the products or services provided hereunder will be submitted to and resolved by final and binding individual arbitration. ARBITRATION MEANS THAT AN ARBITRATOR, AND NOT A JUDGE OR A JURY, WILL DECIDE THE DISPUTE, CONTROVERSY, OR CLAIM. BY ACCEPTING THESE TERMS, YOU AND CINTAS ARE EACH

EXPRESSLY WAIVING THE RIGHT TO A TRIAL BY JURY AND TO PURSUE OR PARTICIPATE IN ANY CLASS

ACTION, COLLECTIVE ACTION, OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION OR IN ANY COURT. To the extent a class or collective action or representative claim or proceeding may not be waived, you agree to stay any such actions, claims, and proceedings until after all actions, claims, and proceedings subject to arbitration are fully resolved.
b. Arbitration Procedures. Any arbitration between Customer and Cintas will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes (collectively, “AAA Rules”) of the American Arbitration Association (“AAA”), as modified by this Agreement, and will be administered by the AAA. The AAA Rules and filing forms are available online at www.adr.org, by calling the AAA at 1-800-778-7879, or by contacting Cintas. Any arbitration hearings will take place in the state in which Customer is located; provided, however, that if the claim is for $10,000 or less, Customer may choose for the arbitration instead to conducted: (i) solely on the basis of documents submitted to the arbitrator; or (ii) through a telephonic hearing. The arbitrator must issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the decision and award, if any, are based. c. Fees. Arbitration fees will be assessed consistent with the AAA Rules. d. No Class Actions in Arbitration or in Any Court, No Jury Trial. CUSTOMER AND CINTAS AGREE THAT, TO

THE MAXIMUM EXTENT PERMITTED BY LAW, EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN

THEIR INDIVIDUAL CAPACITIES AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING, WHETHER IN ARBITRATION OR IN ANY COURT. FURTHER,

UNLESS BOTH CUSTOMER AND CINTAS AGREE OTHERWISE, AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY’S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING.

FOR THE AVOIDANCE OF DOUBT, CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN

INDIVIDUAL, NON-REPRESENTATIVE, NON-CLASS BASIS IN ARBITRATION, BUT IF FOR ANY REASON

SUCH DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. IF

THE DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO A TRIAL BY JURY.
e. Enforceability. If the requirement to submit any and all disputes, controversies, and claims to binding arbitration is found to be unenforceable or contrary to applicable law, the dispute, controversy or claim will be resolved in accordance with, and governed by, the laws of the State in which the Participating Public Agency exists. f. Severability. If any section or provision of this ¶ 2, Dispute Resolution – Arbitration and Class Waiver, is found to be unenforceable or invalid, the parties will substitute an enforceable provision that, to the maximum extent possible under applicable law, preserves the original intentions of the parties, and the remainder will be given full force and effect.

3. Dispute Resolution – Timing of invoice challenges: Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of Customer’s receipt of the contested invoice, or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and must include the invoice number, disputed amount, and the reason for the disputed charge.

4. Master Agreement available at https://www.omniapartners.com/publicsector.

5. In the event of any conflict between this Facilities Solutions Cooperative Acceptance Agreement (this “Agreement”) and the Master Agreement, the Master Agreement shall prevail, except to the extent this Agreement specifically provides that it is superseding a provision in the Master Agreement.

Supplier General Service Terms Section

6. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventory and services on the Master Agreement and / or outlined above. There will be a minimum charge of thirty-five dollars ($35.00) or 50% of initial invoice (whichever is greater) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.

SAMPLE
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7. Buyback of Non-Standard Garments (if applicable) Customer has ordered from Company a garment rental service requiring embroidered garments that may not be standard to Company’s normal rental product line. Those non-standard products will be designated as such under-Garment Description in Exhibit Buyback of Non-Standard Garments (if applicable). In the event Customer deletes a nonstandard product, alters the design of the non-standard product, fails to renew the Agreement, or terminates the Agreement for any reason other than documented quality of service reasons which are not cured, Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values.

8. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company, the garments supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features.

They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant garments are available from Company upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Agreement require flame retardant or acid resistant clothing.

9. Logo Mats In the event that Customer decides to delete any mat bearing the Customer’s logo (Logo Mat) from the rental program, changes the design of the Logo Mats, terminates this Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out of service held in inventory at the then current Loss/Damage Replacement Value.

10. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the terms of this Agreement. If such employees are employed at a Customer location that is then participating under this Agreement, the Customer shall pay Company the one-time preparation fee indicated on the Master Agreement and / or outlined above. Customer shall not pay Company any one-time preparation fee for garments for employees included in the initial installation of a Customer location.

There will be a one-time charge for name and/or company emblems when employees are added to the program in garments requiring emblems.

11.Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo or other specific identification (hereinafter "Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases.

12.In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change, termination or expiration, all remaining Customer Emblems that the Company allocated to Customer at the price indicated on the Master Agreement and / or outlined above of this Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months’ volume for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on the Master Agreement and / or outlined above.

13.Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by the Customer to the Company but only after all garments issued to that individual, or value of same at the then current Loss/Damage Replacement Values, are returned to Company.

14. Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by fire, welding damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said Merchandise at the then current Loss/Damage Replacement Values.

15.Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save harmless the Participating Public Agency, its elected and appointed officials, agents, employees and authorized volunteers against any and all claims, liability, demands, suits or loss, including reasonable attorneys’ fees and all other costs connected therewith, arising out of or connected to the services provided by Company under this Contract, but only to the extent of Company’s negligence.

16. Additional Customer Locations. Notwithstanding anything to the contrary contained herein, there will be a minimum term equal to the greater of thirty-six (36) months or the remainder of the term for any individual Customer location added after the date of this Agreement.

17. Additional Items: Additional customer employees, products and services may be added to this Agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. If this Agreement is terminated early for convenience, the parties agree that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this Agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by Company for non-payment by Customer at any time Customer will pay to Company, as termination charges and not as a penalty based upon the following schedule:
- If this Agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 52 weeks of rental service.
- If this Agreement is cancelled for convenience in months thirteen (13) through twenty-four (24) of the term, Customer shall pay as termination charges equal to thirty-nine (39) weeks of rental service. - If this Agreement is cancelled for convenience in months twenty-five (25) through thirty-six (36) of the term, Customer shall pay as termination charges equal to twenty-six (26) weeks of rental service. - If this Agreement is cancelled for convenience after forty-eight (48) months of service, Customer shall pay as termination charges of thirteen (13) weeks of rental service.
- Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer’s account prior to termination. 18. Federal Funds. In no event will Cintas act as a subcontractor under a U.S. federal prime contractor or a subrecipient under a U.S. federal grant or cooperative agreement.

19. Customer Funding Source. Customer must select the appropriate response below:

Is Customer a United States federal government agency or instrumentality, or will Customer pay for the goods and services ordered SAMPLE
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under this Agreement with any United States government funds? ___No
___Yes (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement).

20. Additional Terms. Customer must select the appropriate response below:

Does Customer require any additional terms and conditions to be incorporated into this Agreement, or is Customer accepting the Agreement without additional terms?
___ No additional terms needed
___ Additional terms required (If so, Customer must provide any applicable additional terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement).

21. I authorize Cintas to verify my credit on Credit.net and/or by contacting the parties provided. I am authorized to sign on behalf of this company. In addition, I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms.

Cintas Loc. No: Please Sign Name
By: Please Print Name
Title: Please Print Title

Accepted-GM: Email
Cintas Matrix Account Yes No Customer Contact_____________________________ Cintas MAM Partner Name_____________________________ Customer Contact Email_____________________ SAMPLE
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Accounts Payable Contact/ Billing
Information
How should the Business Name read on the invoice?
Do you have other sites/locations within your agency that are set up for billing with Cintas? YES

NO UNSURE
Are you Tax Exempt? YES NO If Yes, where can I get a copy of your tax-exempt form? PAYER INFORMATION: This section covers the address where the person who pays the bills is and their contact information.

Account Payable Contact Name:

Account Payable Contact Phone #:

Account Payable Email:

Payer Street Address:

City: ST/PROV: ZIP/PC:

We will use the Payer address above as the address that is used for credit reference/credit check if it is different from service address.

BILL-TO INFORMATION: This section covers where the bill will be mailed/sent to.

Same as Payer OR Same as Sold-To
Bill-To Street Address:

City: ST/PROV: ZIP/PC:

WE CAN CUSTOMIZE HOW YOU RECEIVE YOUR BILL FOR PAYMENT PROCESSING Invoice Delivery (choose one): Leave at Site and Email Email Only Physically Mail Leave at site after service Do invoices require a purchase order? YES NO If yes, please provide PO# Will the same PO need to appear on each invoice? YES NO Is there an expiration date? NET TERMS: Net 30 Standard SAMPLE
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PAYMENT OPTIONS
Check
ACH/EFT - We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details Credit Card - We will have our Payment Center contact the AP Contact above for credit card details Unless noted below, your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing. myCintas allows you to conveniently access your account anytime using your computer, tablet, or mobile device! Do not send information about Online Bill Pay (US Only) SAMPLE
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Sample Cintas Fire Protection Acceptance Agreement
Item #8. Page 107
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Cintas Representative_________________ Customer_______________ ____________
____________
___________
______________________________________________
__________________
_________________
________________________________________________ __________________ _____ ______ _______________________________ _______________________________________________ _________________________________
__________________________________
____________________________________________________________ _____________________________________________________________ __________________________________ _____________________________________________________________________

FIRE PROTECTION ACCEPTANCE AGREEMENT Location No.

Contract No.

Customer No.

Date
Participating OMNIA Member:. Phone
Address _ City State Zip
FIRE PROTECTION PRICING:

Item # Description Unit Price
• This Fire Protection Acceptance Agreement (this “Agreement”) is effective as of this date from to , with a minimum term of 12 months. The length of this Agreement will commence with the actual start of services, regardless of the start date of the OMNIA Vendor Agreement executed between Cintas Corporation and University of Nebraska Master Agreement (the “Master Agreement”). In the event of any conflict between this Agreement and the Master Agreement, the Master Agreement shall prevail, except to the extent this Agreement specifically provides that it is superseding a provision in the Master Agreement. Any negotiations of price, terms or discounts must be approved by OMNIA for the Master Agreement. Any such changes shall take effect on the anniversary date of the Master Agreement. • This Agreement covers the following locations:

Location Name Address City State Zip Phone Contact Name

• This Agreement covers the following inspection, testing, maintenance services and new equipment (check all that apply):

Item Yes or No Frequency
Portable Fire Extinguishers
Exit and Emergency Lighting
Fire Sprinkler Systems
Fire Alarm Systems
Kitchen Suppression Systems
Backflow Prevention Devices
Special Hazard Systems
Fire Training

• I authorize Cintas to verify my credit on Credit.net and/or by contacting the parties provided. I am authorized to sign on behalf of this company. In addition, I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms.

CUSTOMER:

Cintas Loc. No: Please Sign Name
By: Please Print Name
Title: Please Print Title
Accepted-GM: Email_ SAMPLE
Item #8. Page 108
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Cintas Representative_________________ Customer_______________ PLEASE READ THESE TERMS CAREFULLY. BY SIGNING THIS AGREEMENT, YOU ACKNOWLEDGE

THAT YOU HAVE READ, AND THAT YOU UNDERSTAND AND AGREE TO BE BOUND BY, THESE TERMS.

Omnia Participating Public Agencies Terms

1. Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the Master Agreement to other government agencies (“Participating Public Agencies”) that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement.

ARBITRATION MEANS THAT AN ARBITRATOR, AND NOT A JUDGE OR A JURY, WILL DECIDE THE DISPUTE, CONTROVERSY, OR CLAIM. BY ACCEPTING THESE TERMS, YOU AND CINTAS ARE EACH EXPRESSLY

WAIVING THE RIGHT TO A TRIAL BY JURY AND TO PURSUE OR PARTICIPATE IN ANY CLASS ACTION,

COLLECTIVE ACTION, OR REPRESENTATIVE CLAIMS OR PROCEEDINGS EITHER IN ARBITRATION OR IN ANY COURT. To the extent a class or collective action or representative claim or proceeding may not be waived, you agree to stay any such actions, claims, and proceedings until after all actions, claims, and proceedings subject to arbitration are fully resolved.
b. Arbitration Procedures. Any arbitration between Customer and Cintas will be governed by the Commercial Dispute Resolution Procedures and the Supplementary Procedures for Consumer Related Disputes (collectively, “AAA Rules”) of the American Arbitration Association (“AAA”), as modified by this Agreement, and will be administered by the AAA. The AAA Rules and filing forms are available online at www.adr.org, by calling the AAA at 1-800-778-7879, or by contacting Cintas. Any arbitration hearings will take place in the state in which the Customer is located; provided, however, that if the claim is for $10,000 or less, Customer may choose for the arbitration instead to conducted: (i) solely on the basis of documents submitted to the arbitrator; or (ii) through a telephonic hearing. The arbitrator must issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the decision and award, if any, are based. c. Fees. If Customer commences arbitration in accordance with this Agreement, arbitration fees will be assessed consistent with the AAA Rules.
d. No Class Actions in Arbitration or in Any Court, No Jury Trial. CUSTOMER AND CINTAS AGREE THAT, TO THE

MAXIMUM EXTENT PERMITTED BY LAW, EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN

THEIR INDIVIDUAL CAPACITIES AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING, WHETHER IN ARBITRATION OR IN ANY COURT. FURTHER,

FOR THE AVOIDANCE OF DOUBT, CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN

INDIVIDUAL, NON-REPRESENTATIVE, NON-CLASS BASIS IN ARBITRATION, BUT IF FOR ANY REASON

SUCH DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. IF

4. Master Agreement available at https://www.omniapartners.com/publicsector.

Supplier General Service Terms Section SAMPLE
Item #8. Page 109
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Cintas Representative_________________ Customer_______________

1. Customer Obligations: Customer shall make its premises and facilities available to Company for the performance by Company of the Services.

If Customer cancels a scheduled service appointment without providing prior notice or if Company is prevented from performing any Services upon arrival by Customer or conditions at the location, then Company may charge a cancellation fee or trip charge.

2. Equipment Exchange: Customer hereby agrees that in servicing Customer’s portable fire extinguishers, Company may exchange Customer’s portable fire extinguishers for Company’s portable fire extinguishers of similar kind and quality. Customer further acknowledges and agrees that upon completion ofsuch exchange that all right, title and interest in the Customer’s portable fire extinguishers so exchanged will belong to Company and all right, title and interest in Company’s portable fire extinguishers so exchanged will belong to Customer.

3. Federal Funds. In no event will Cintas act as a subcontractor under a U.S. federal prime contractor or a subrecipient under a U.S. federal grant or cooperative agreement.

4. Customer Funding Source. Customer must select the appropriate response below:

Is Customer a United States federal government agency or instrumentality, or will Customer pay for the goods and services ordered under this Agreement with any United States government funds? ___No
___Yes (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this agreement).

5. Additional Terms. Customer must select the appropriate response below:

SAMPLE
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Cintas Representative_________________ Customer_______________ Accounts Payable Contact/ Billing Information
How should the Business Name read on the invoice?
Do you have other sites/locations within your agency that are set up for billing with Cintas? YES

Account Payable Contact Name:

Account Payable Contact Phone #:

Account Payable Email:

Payer Street Address:

City: ST/PROV: ZIP/PC:

We will use the Payer address above as the address that is used for credit reference/credit check if it is different from service address.

BILL-TO INFORMATION: This section covers where the bill will be mailed/sent to.

Same as Payer OR Same as Sold-To
Bill-To Street Address:

City: ST/PROV: ZIP/PC:

PAYMENT OPTIONS SAMPLE
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Cintas Representative_________________ Customer_______________ Check
ACH/EFT - We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details Credit Card - We will have our Payment Center contact the AP Contact above for credit card details Unless noted below, your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing. myCintas allows you to conveniently access your account anytime using your computer, tablet, or mobile device! Do not send information about Online Bill Pay (US Only) SAMPLE
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Certificate Of Completion
Envelope Id: B74BB212C8C04F089970DD8D5B4527AB Status: Completed Subject: Signature request on Contract Cintas Workplace Solutions - University of Nebraska - 02092023 Source Envelope:

Document Pages: 103 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 4 University of Nebraska Contracts Service Account AutoNav: Enabled
EnvelopeId Stamping: Disabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
1400 R St.

Lincoln, NE 68588
[email protected]
IP Address: 35.170.89.44
Record Tracking
Status: Original
5/31/2023 2:31:44 PM
Holder: University of Nebraska Contracts Service
Account
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Doug Carlson
[email protected]
AVP & Chief Procurement Officer
University of Nebraska
Security Level: Email, Account Authentication
(Optional)
Signature Adoption: Drawn on Device
Using IP Address: 129.93.161.221
Sent: 5/31/2023 2:46:30 PM
Viewed: 5/31/2023 5:13:38 PM
Signed: 5/31/2023 5:37:01 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Robyn Pitzer
[email protected]
Security Level: Email, Account Authentication
(Optional)
Signature Adoption: Pre-selected Style
Using IP Address: 155.190.22.3
Sent: 5/31/2023 5:37:05 PM
Viewed: 6/1/2023 6:37:27 AM
Signed: 6/1/2023 2:33:26 PM
Electronic Record and Signature Disclosure:

Accepted: 6/1/2023 6:37:27 AM
ID: eb366584-76a7-4adc-be13-8a3285a3a902
Joe Cerni
[email protected]
VP Higher Education & Public Sector
Security Level: Email, Account Authentication
(Optional) Signature Adoption: Uploaded Signature Image Using IP Address: 155.190.18.58
Sent: 6/1/2023 2:33:31 PM
Viewed: 6/1/2023 2:40:06 PM
Signed: 6/1/2023 2:42:57 PM
Electronic Record and Signature Disclosure:

Accepted: 6/1/2023 2:40:06 PM
ID: c549043b-053e-461e-82f1-2ca7cb7d21f7
Chris Kabourek
[email protected]
Senior VP | CFO
University of Nebraska
Security Level: Email, Account Authentication
(Optional)
Signature Adoption: Pre-selected Style
Using IP Address: 129.93.161.221
Sent: 6/1/2023 2:43:03 PM
Viewed: 6/1/2023 5:00:08 PM
Signed: 6/1/2023 5:12:06 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Ryan Duncan
[email protected]
Major Account Manager
Security Level: Email, Account Authentication
(Optional)
Sent: 6/1/2023 5:12:11 PM
Viewed: 6/1/2023 5:36:23 PM
Electronic Record and Signature Disclosure:

Accepted: 12/9/2021 3:34:02 PM
ID: 4e79445d-dc86-45fa-8f51-63721fb91094
Sydney Zach
[email protected]
Senior Sourcing Agent
University of Nebraska
Security Level: Email, Account Authentication
(Optional)
Sent: 6/1/2023 5:12:12 PM
Viewed: 6/1/2023 5:12:58 PM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/31/2023 2:46:30 PM
Certified Delivered Security Checked 6/1/2023 5:00:08 PM Signing Complete Security Checked 6/1/2023 5:12:06 PM
Completed Security Checked 6/1/2023 5:12:12 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Item #8. Page 114
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Internet 2 OBO University of Nebraska - Lincoln (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
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Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 1/22/2021 10:26:07 AM Parties agreed to: Robyn Pitzer, Joe Cerni, Ryan Duncan Item #8. Page 115 Meeting Date: 9/10/2024 / Packet Page #: 166
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact Internet 2 OBO University of Nebraska - Lincoln:

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To contact us by email send messages to: [email protected] To advise Internet 2 OBO University of Nebraska - Lincoln of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

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To request paper copies from Internet 2 OBO University of Nebraska - Lincoln To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with Internet 2 OBO University of Nebraska - Lincoln To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

Item #8. Page 116
Meeting Date: 9/10/2024 / Packet Page #: 167
i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

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The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify Internet 2 OBO University of Nebraska - Lincoln as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Internet 2 OBO University of Nebraska - Lincoln during the course of your relationship with Internet 2 OBO University of Nebraska - Lincoln.

Item #8. Page 117
Meeting Date: 9/10/2024 / Packet Page #: 168
Sizes Available
Rental Cost for 11
Extended Sizes (Unit
Weekly Rental Cost x 11)

1. PR
Coveralls, 65% Polyester - 35% Cotton, Long
Sleeve, 2 breast pockets, zipper. Colors: Dark Blue,
Orange, Light Blue.
912 36-56, 40-52 Long 0.278 0.433 3.058 4.763 27.799
1 2. PR
Coveralls, 65% Polyester - 35% Cotton, Short
Sleeve, 2 breast pockets, zipper. Colors: Dark Blue
Orange.
912 36-56, 40-52 Long 0.278 0.433 3.058 4.763 27.799
1 3. PR
Coveralls, 100% Cotton, Long Sleeve, 2 breast
pockets, zipper. Colors: Dark Blue, Orange, Light
Blue.
910 36-56, 42-48 Long 0.464 0.619 5.104 6.809 29.859
1 4. PR
Coveralls, 100% Cotton, Short Sleeve, 2 breast
pockets, zipper. Colors: Dark Blue, Orange, Light
Blue.
910 36-56, 42-48 Long 0.464 0.619 5.104 6.809 29.859
1 5. EA
Shirts, 65% Polyester - 35% Cotton, Long Sleeve, 7
button closure with top button snap, 2 breast pockets
with button down flaps, Men's and Women's Styles.

Colors: Light Blue, White, Navy Blue, Postman Blue,
Forest Green, Orange, Khaki, Gray w/Red & White
Stripes, Light Gray.
935 S-4XL, Reg and Long 0.185 0.340 2.035 3.740 12.349
1 6. EA
Shirts, 65% Polyester - 35% Cotton, Short Sleeve, 7
button closure with top button snap, 2 breast pockets
with button down flaps, Men's and Women's Styles.

Colors: Light Blue, White, Navy Blue, Postman Blue,
Forest Green, Orange, Khaki, Gray w/Red & White
Stripes, Light Gray.
935 S-4XL, Reg and Long 0.185 0.340 2.035 3.740 12.349
1 7. EA
Shirts, 100% Cotton, Long Sleeve, 7 button closure
with top snap, 2 breast pockets with button down
flaps, Men's and Women's Styles. Colors: White,
Light Blue with Dark Blue Pinstripes, Khaki, Light
Blue, Light Gray, Traffic Orange.
330 S-3XL 0.268 0.423 2.948 4.653 17.499
1 8. EA
Shirts, 100% Cotton, Short Sleeve, 7 button closure
with top snap, 2 breast pockets with button down
flaps, Men's and Women's Styles. Colors: White,
Light Blue with Dark Blue Pinstripes, Khaki, Light
Blue, Light Gray, Navy Blue, Postman Blue, Forest
Green, Traffic Orange.
330 S-3XL 0.268 0.423 2.948 4.653 17.499
1 9. EA
Shirts, Polo, 100% Spun Polyester Knit pizue,
hemmed sleeve, no curl collar, soil release, moisture
management, 3 tortoiseshell type buttons. Colors:

Determined upon award.
275 S-5XL, L-5XL Long 0.391 0.546 4.301 6.006 14.409
1 10. EA Shirts, Polo, 50% Polyester - 50% Cotton, Long Sleeve. Colors: Determined upon award. 259 S-5XL, L-5XL Long 0.247 0.402 2.717 4.422 18.529 3068 Estimated Usage per Year
University of Nebraska Pricing
Purchase Unit Cost
Rental Cost for 11 Regular
Sizes (Unit Weekly Rental
Cost x 11)
Item U/M Description Vendor ID/ Part
Number
Unit Weekly
Rental Cost
(Cost for 1)
Pricing provided on National Pricing sheets must be used to determine pricing provided for University of Nebraska items and will be verified.

Unit Weekly
Rental Cost
for Extended
Sizes (Cost
for 1)

Page 1 of 3 ends

Item #8. Page 118
Meeting Date: 9/10/2024 / Packet Page #: 169
Sizes Available
Rental Cost for 11
Extended Sizes (Unit
Weekly Rental Cost x 11)
Estimated Usage per Year
University of Nebraska Pricing
Purchase Unit Cost
Rental Cost for 11 Regular
Sizes (Unit Weekly Rental
Cost x 11)
Item U/M Description Vendor ID/ Part
Number
Unit Weekly
Rental Cost
(Cost for 1)
Pricing provided on National Pricing sheets must be used to determine pricing provided for University of Nebraska items and will be verified.

Unit Weekly
Rental Cost
for Extended
Sizes (Cost
for 1)

11. EA Shirts, Polo, 50% Polyester - 50% Cotton, Short
Sleeve. Colors: Determined upon award. 259 S-3XL 0.247 0.402 2.717 4.422 18.529 1 12. EA Jacket, Industrial, Zipper Closure. Colors: Dark Blue, Hunter Green. 970 XS-4XL, S-4XL Long 0.453 0.608 4.983 6.688 25.739 1 13. PR
Pants, 65% Polyester - 35% Cotton, perma press,
zipper fly with button closure, 4 lined pockets, five
(5) 1-1/2" belt loops. Men's and Women's (women's
elastic waist shall be optional). Colors: Dark Blue,
Hunter Green, Charcoal, additional colors determined
upon award.
945 28-50 0.216 0.371 2.376 4.081 16.469
1 14. PR
Pants, 100% Heavyweight Denim Cotton, two (2)
lined 6" deep front pockets, 2 rear lined pockets, 1
watch pocket, seven (7) 2" belt loops, prewashed/shrunk, zipper fly with metal post closure, Dickies or equal, Men's and Women's styles (women's
elastic waist shall be optional). Colors: Dark blue,
Hunter Green, Charcoal.
340 28-56 0.381 0.536 4.191 5.896 18.529
1 15. PR Pant, Painters, 100% Cotton. Color: White. 945 30-50 0.216 0.371 2.376 4.081 16.469 1

16. EA Lab Coat, Industrial, 65% Polyester, 35% Cotton, Long Sleeve, 2 pockets, button down. Color: White. 72174 XS-6XL 0.268 0.423 2.948 4.653 18.529 3100

17. EA
Patches - University Seal, Cloth, 4" Diameter, stiff
backing, sewn onto left shoulder of all shirts and
coveralls.

N/A N/A #N/A #N/A 0 #N/A
1 18. EA
Patches - Department Logos, cloth, 3" Diameter, stiff
backing, sewn onto right shoulder of all shirts and
coveralls.

N/A N/A #N/A #N/A 0 #N/A
1 19. EA
Patches - Park & Recreation, Cloth, 6-1/4" x 4",
white background and green lettering and
embroidered design per attached example, sewn on
left sleeve of shirts and jackets.

N/A N/A #N/A #N/A 0 #N/A
1 20. EA
Patches - Name, Cloth, 1-1/2" x 3-1/2", stiff backing.

Sewn approximately 3/4" above wearer's left pocket
of all shirts and coveralls.

N/A N/A #N/A #N/A 0 #N/A
1 21. EA Bath Towels, Absorbent, white, cotton, loop weave, approximately 20" x 40". TBD N/A #N/A #N/A 0 #N/A
1 22. EA Dish Towels, White Cotton or Microfiber,
approximately 12" x 20". 2700 N/A 0.134 0.134 0 #N/A 1

23. EA
Shop Towel, Standard, Reusable Industrial, 100%
cotton, minimum 15" x 17", orange, free of metal
cuttings or shavings.
2160 N/A 0.124 0.124 0 #N/A 169660

Page 2 of 3 ends

Item #8. Page 119
Meeting Date: 9/10/2024 / Packet Page #: 170
Sizes Available
Rental Cost for 11
Extended Sizes (Unit
Weekly Rental Cost x 11)
Estimated Usage per Year
University of Nebraska Pricing
Purchase Unit Cost
Rental Cost for 11 Regular
Sizes (Unit Weekly Rental
Cost x 11)
Item U/M Description Vendor ID/ Part
Number
Unit Weekly
Rental Cost
(Cost for 1)
Pricing provided on National Pricing sheets must be used to determine pricing provided for University of Nebraska items and will be verified.

Unit Weekly
Rental Cost
for Extended
Sizes (Cost
for 1)

24. EA Floor Mats, 3' x 4', rubberized backing, good quality, black, gray or brown. 843XX N/A 2.307 2.307 0 #N/A 1

25. EA Floor Mats, 3' x 5', rubberized backing, good quality, dark blue or black, grey or brown. 843XX N/A 2.307 2.307 0 #N/A 117

26. EA Floor Mats, 3' x 10', rubberized backing, good
quality, dark blue or black, grey or brown. 840XX N/A 3.389 3.389 0 #N/A 1147

27. EA Floor Mats, 4' x 6', rubberized backing, good quality, dark blue, black, mocha, grey or brown. 844XX N/A 2.194 2.194 0 #N/A 390

28. EA Anti -Fatigue Mats, 2 ½' x 3', nitride rubber, black. 1801 N/A 1.751 1.751 0 #N/A 1

29. EA Scraper Mats, 3' x 5', skid resistant, black 2477 N/A 2.462 2.462 0 #N/A 1

30. EA Safety Mats, 3' x 5' 84302 N/A 3.739 3.739 0 #N/A 1

31. EA Flow-Thru Shower Mat, 3' x 5', rubber, slip resistant, black. 1810 N/A 2.688 2.688 0 #N/A 1

32. EA
Prep charges per shirt, coveralls and jacket for
removal and reapplication of patches & emblems to
garment based on size, color change, or from short
sleeve to long sleeve garment permitted one-time per
year per employee.

One Time Cost N/A #N/A #N/A 0 #N/A N/A
GRAND
TOTAL:
*** Most products available in multiple colors and size options **We have included the lost replacement rates for each of the items listed. Purchase rates for garments listed are for garments that meet the required specifications but are not manufactured for an industrial wash.

Page 3 of 3 ends

Item #8. Page 120
Meeting Date: 9/10/2024 / Packet Page #: 171

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Item #8. Page 124
Meeting Date: 9/10/2024 / Packet Page #: 175

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Item #8. Page 127
Meeting Date: 9/10/2024 / Packet Page #: 178
Proposal Date: 05/24/2024
Expiration Date: 06/23/2024
Customer Name Prepared For
City of Glendora, Wtr Dept City of Glendora, Wtr Dept
Delivery Address Delivery Address 2 :
1051 E Sierra Madre Ave
City : State / Province : Zip / Postal Code : Phone :

Glendora CA 91741 626-335-6175
Water District - Carhartt + FRC
Garment Frequency Inventory Unit Price Price
X396 Weekly 6 $ 0.640 $ 3.840

CARHARTT RIPSTP SHRT
X74533
CARHARTT PANT Weekly 6 $ 0.680 $ 4.080

STRETCH RPSTP
X392 Weekly 5 $ 0.590 $ 2.950
FRSHRTCRHRTT5.3INHRT
X73478 Weekly 5 $ 0.640 $ 3.200

FRDUNGRE CRHRT INHRT
25Employees / Price per employee per week: $14.07 Weekly Total : $ 351.75 Fleet - Carhartt FRC
Garment Frequency Inventory Unit Price Price
X392 Weekly 11 $ 0.590 $ 6.490
FRSHRTCRHRTT5.3INHRT
X73478 Weekly 11 $ 0.640 $ 7.040

FRDUNGRE CRHRT INHRT
3Employees / Price per employee per week: $13.53 Weekly Total : $ 40.59 Streets - Cintas Comfort Flex

Page 8 of 10 ends

Item #8. Page 128
Meeting Date: 9/10/2024 / Packet Page #: 179
Garment Frequency Inventory Unit Price Price
X935
MENS COMFORT SHIRT Weekly 11 $ 0.180 $ 1.980

WORK SHIRT
X23945
MENS CMFORTFLX PRO Weekly 11 $ 0.464 $ 5.104

WORK PANT
8Employees / Price per employee per week: $7.09 Weekly Total : $ 56.72 Facilities - Carhartt FRC
Garment Frequency Inventory Unit Price Price
X392 Weekly 11 $ 0.590 $ 6.490
FRSHRTCRHRTT5.3INHRT
X73478 Weekly 11 $ 0.640 $ 7.040

FRDUNGRE CRHRT INHRT
5Employees / Price per employee per week: $13.53 Weekly Total : $ 67.65 Parks - Cintas Comfort Flex
Garment Frequency Inventory Unit Price Price
X935
MENS COMFORT SHIRT Weekly 11 $ 0.180 $ 1.980

WORK SHIRT
X23945
MENS CMFORTFLX PRO Weekly 11 $ 0.464 $ 5.104

WORK PANT
2Employees / Price per employee per week: $7.09 Weekly Total : $ 14.18 Programs
Charge Description Unit Price
Uniform Advantage $ 0.00
Premium Uniform Advantage $ 0.00
Prep Advantage $ 0.00
Emblem Advantage $ 0.00
Weekly Total : $ 0.00
Facility Services
Non-Garment / Service Group 1

Page 9 of 10 ends

Item #8. Page 129
Meeting Date: 9/10/2024 / Packet Page #: 180
Non-Garments / Services Frequency Inventory Unit Price Price X84335 Weekly 1 $ 1.800 $ 1.800
3X5 BLACK MAT
Auto LR: No Buy Back: No
X84435 Weekly 1 $ 2.100 $ 2.100
4X6 BLACK MAT
Auto LR: No Buy Back: No
X84035 Weekly 1 $ 2.600 $ 2.600
3X10 BLACK MAT
Auto LR: No Buy Back: No
X2160 Weekly 1 $ 0.080 $ 0.080

SM SHOP TWL-RED
Auto LR: No Buy Back: No
X2700 Weekly 1 $ 0.110 $ 0.110

TERRY TOWEL
Auto LR: No Buy Back: No
X7717 Weekly 1 $ 0.210 $ 0.210

WHITE MICROFIBR WIPE
Auto LR: No Buy Back: No
Weekly Total : $ 6.90
Other Charge
Charge Description Price Per Week
Service Charge $ 0.00
Uniform Charges
Charge Description One Time Charges
Name Emblem $ 0.00
Company Emblem $ 0.00
Preparation Charge $ 0.00
Total
Charge Description Sale Price
Weekly Delivery Total $ 537.73
#
Sales Partner
[email protected]
UR v1

Page 10 of 10 ends

Item #8. Page 130
Meeting Date: 9/10/2024 / Packet Page #: 181

STAFF REPORT
TO: Mayor and Council Members DATE: September 10, 2024
FROM: City Clerk’s Office DISTRICT(S): N/A
SUBJECT: Designation of Voting Delegates For the League of California Cities Annual General Assembly - Friday, October 18, 2024 (Response Required By Wednesday, September 25, 2024)

RECOMMENDATION
That the City Council:

1. As the City’s delegate representative to the L.A. Division of the League designate Council Member Karen Davis as the voting delegate to represent the City of Glendora at the Leagues’ Annual Business Meeting conducted on Friday, October 18, 2024;

2. Designate Council Member Michael Allawos as the City’s alternate in the event Council Member Karen Davis is unable to serve in that capacity; and

3. Direct the City Clerk to sign and submit the required “Voting Delegate Form” to the League’s Sacramento Office no later than Wednesday, September 25, 2024.

STRATEGIC FOCUS AREAS
 Not Applicable

EXECUTIVE SUMMARY
The League of California Cities 2024 Annual Conference is scheduled for October 16 – 18, 2024 in Long Beach. An integral part of the conference is the Annual Business Meeting (during the General Assembly) on Friday, October 18, 2024. At this meeting, the League membership considers and take action on resolutions that establish League policy.

To have a vote at the League’s Annual Business Meeting, the Glendora City Council must designate a delegate to represent the City of Glendora. The City may appoint up to two alternate voting delegates, one of whom may vote if the designated delegate is unable to serve in that capacity. The voting delegate and alternate(s) must be registered to attend the conference. Council Members Davis and Allawos have registered and confirmed attendance at the League’s Annual Conference; and with Council approval, will represent the City of Glendora’s interests.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Annually, the City Council designates one voting delegate and up to two voting alternates to vote at the Annual Business Meeting of the League of California Cities General Assembly. On February 13, 2024, the City Council approved Resolution CC 2024-05, updating the City’s list of delegates and alternates to various regional boards and committees that the City of Glendora is a member of, the League of California Cities – L.A. Division (CALCities) being included.

The City’s current delegate is Council Member Karen Davis, and the alternate is Council Member Michael Allawos. Traditionally, the delegate and alternate have been designated to fill the voting roles unless one or both appointees are not planning to attend the conference. In such an event, past practice has been for the City Council to open the voting role to any member(s) of the body that plan to attend the conference.

Item #9. Page 1
Meeting Date: 9/10/2024 / Packet Page #: 182
Staff Report Page 2 of 2
The City Council may continue this past practice or choose any other configuration it deems appropriate.

DISCUSSION
In order to vote at the Friday, October 18, 2024, Annual Business Meeting, the City Council must designate a voting delegate. The City Council may appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.

Council Member Karen Davis and Council Member Michael Allawos have confirmed and are registered to attend the League’s Annual Conference in Long Beach and are available to participate in the League’s Annual Business Meeting.

Should the City Council desire to be represented at the League’s 2024 Annual Business Meeting it is recommended that the City Council designate as the voting delegate the City’s delegate representative to the L.A. Division of the League, Council Member Karen Davis, as the voting delegate, and Council Member Michael Allawos as the alternate and direct the City Clerk to submit the required Voting Delegate Form no later than Wednesday, September 25, 2024. The voting delegate and alternate(s) must be registered to attend the conference, and at the time this report was written no other Council Member had confirmed attendance.

FISCAL IMPACT
Sufficient funding is available within the Adopted Fiscal Year 2024-25 Mid-Cycle Budget for City Council conference attendance and related travel costs. Additionally, individual City Council Members may attend this event subject to adopted policy 1.32 “City Council reimbursement” and policy 3.08 “Travel and Expense Policy “Elected or Appointed Official travel Expense and Reimbursement Policy.”

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommendations in this report.

Prepared By Rigoberto Escobedo, Senior Office Assistant Concurs With Not Applicable
Reviewed By Kathleen R. Sessman, City Clerk/Communications Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Not Applicable
CEQA Review Not Applicable
ATTACHMENTS:

A. CalCities Annual Conference Packet
Item #9. Page 2
Meeting Date: 9/10/2024 / Packet Page #: 183
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 25, 2024
Item #9. Page 3
Meeting Date: 9/10/2024 / Packet Page #: 184
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly Item #9. Page 4
Meeting Date: 9/10/2024 / Packet Page #: 185
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Item #9. Page 5
Meeting Date: 9/10/2024 / Packet Page #: 186
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Item #9. Page 6
Meeting Date: 9/10/2024 / Packet Page #: 187

STAFF REPORT
TO: Mayor and Council Members DATE: September 10, 2024
FROM: City Clerk’s Office DISTRICT(S): City-Wide
SUBJECT: Amend by Resolution, the City’s 2023 Annual Review of Appointments to Various Boards by Updating the City’s Delegate for the Foothill Transit Executive Board (Boyer)

RECOMMENDATION
That the City Council:

1. Appoint Mayor Thompson as the new delegate to serve on the Foothill Transit Governing Board at a date no later than December 10, 2024; and

2. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL AMENDING

THE APPOINTMENT OF DELEGATES AND ALTERNATES TO VARIOUS REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2023-24 AND RESCIND RESOLUTION CC 2024-05."

EXECUTIVE SUMMARY
Foothill Transit is a community-oriented and environmentally friendly public transit system that is committed to operating a 100% zero-emission bus fleet throughout Southern California’s San Gabriel and Pomona Valleys. With more than 30 local bus routes serving over 300 square miles and designated express routes to and from Pasadena and Downtown Los Angeles, Foothill Transit provides over 14 million bus rides each year.

Foothill Transit is comprised of 22 member cities in the Los Angeles County regional area and is governed by a Joint Powers Authority. The Governing Board comprises of five regional clusters, and the City of Glendora serves in Cluster 2. Cities included in Cluster 2 are Azusa, Baldwin Park, Covina, Irwindale, and West Covina. Representatives from the Governing Board are elected once a year at the agency’s annual meeting to serve on a five-member executive board. The Executive Board meets as needed to coordinate efforts of planning, contracting for, and operating public transit. The designated representatives also serve on any other committee or board that may coincide.

With Councilmember Boyer’s term expiring in December 2024, he will need to step away from his duties on the Foothill Transit Governing and Executive boards. The City Council is being asked to appoint Mayor Thompson in that role.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
After each City Council reorganization, which generally occurs early each calendar year, the Glendora City Council reviews and may change which Councilmembers are appointed as delegates and alternates to the various boards and committees the City of Glendora is a part of.

Since 2019, the City of Glendora’s appointed delegate for the Foothill Transit Governing Board is Councilmember Boyer, and the alternate is Councilmember Michael Allawos. Councilmember Boyer also serves on the Foothill Transit Executive Board. These appointments were last confirmed by the City Council on February 13, 2024 through Resolution CC 2024-05, which updated the City’s 2024 Appointments to Regional and Local Boards and Committees list.

DISCUSSION
Item #10. Page 1
Meeting Date: 9/10/2024 / Packet Page #: 188
Staff Report Page 2 of 2
With Councilmember Boyer’s City Council term set to expire in December 2024, it is recommended the Glendora City Council appoint Mayor Thompson as the new delegate to serve on the Foothill Transit Governing Board. Mayor Thompson expressed interest in the appointment, due to his experience as the City’s delegate for the Metro Gold Line Foothill Extension Construction Authority Board (A-Line), where he also serves as Chair for the Finance Sub-Committee. If approved, the effective date of Mayor Thompson’s appointment as the City’s delegate to Foothill Transit shall coincide with Councilmember Boyer’s responsibility on Foothill Transit’s various boards and committees. More specifically, the effective date will be no later than December 10, 2024, but may be as early as September 10, 2024, depending on the requirements that Councilmember Boyer needs to fulfill. Foothill Transit and the City will work towards a mutually agreeable date that best serves both parties. Councilmember Allawos has expressed interest in remaining the designated alternate for the Foothill Transit Governing Board; as such, no additional changes are being recommended.

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report.

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By Roxanne Breceda, Deputy City Clerk / Records Manager Concurs With Not Applicable
Reviewed By Adam Raymond, City Manager
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Marie Ricci, Deputy City Manager
Approved By Moises Lopez, Assistant City Manager
Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Resolution
B. Regional Appointee List (Exhibit A of Resolution)
Item #10. Page 2
Meeting Date: 9/10/2024 / Packet Page #: 189
RESOLUTION CC 2024-___

A RESOLUTION OF THE CITY COUNCIL AMENDING THE

APPOINTMENT OF DELEGATES AND ALTERNATES TO VARIOUS

REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF
GLENDORA IS A MEMBER FOR 2023-24 AND RESCIND RESOLUTION CC 2024-05

THE CITY COUNCIL
City of Glendora, California
WHEREAS, annually the City Council reviews and makes certain appointments to various regional and local boards and committees of which the City is a member or has a community interest in; and,
WHEREAS, assignments to the City Selection Committee per CA Government Code Section 50270 and County Sanitation District No. 22 per California Health and Safety Code Section 4730 required the sitting Mayor to be the delegate representative; and, WHEREAS, the San Gabriel Valley Council of Governments bylaws require the City legislative body to formally adopt a resolution specifically indicating the delegate and alternate representing the City to be assigned to their governing body; and, WHEREAS, the Independent Cities Risk Management Authority (ICRMA), a joint powers authority created pursuant to the provisions of the California Government Code, the Joint Powers Agreement provides that the legislative body adopt a resolution specifically indicating the city’s delegate, alternate and substitute alternate representatives to the ICRMA Governing Board to represent the city’s interest; and,
WHEREAS, on August 24, 2021, per City Council Policy (Resolution CC 2021-43), the City Council approved the Mayor to be the Alternate to Metro Gold Line Foothill Extension Construction Authority (JPA) each year, unless the Mayor is the Delegate, at which time the City Council will select an Alternative.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The attached (Exhibit A) listing of Board and Committee appointments has been reviewed and accepted by the City Council indicating various persons and titles assigned to represent the interest of the City of Glendora.

SECTION 2. As required, Mayor shall serve as delegate to the City Selection Committee, County Sanitation District No. 22 and Metro Gold Line Foothill Extension Construction Authority JPA.

SECTION 3. The appointments to the San Gabriel Valley Water Association shall be Public Works William Wittkopf as delegate, and David Fredendall will continue to serve as alternate.

SECTION 4. The appointments of delegates and alternates to all other regional and local boards and committees shall remain unchanged.

Item #10. Page 3
Meeting Date: 9/10/2024 / Packet Page #: 190
Resolution CC 2024-____ Page 2 of 2
SECTION 5. Authorize City Clerk to update and post FPPC Form 806 Agency Report of Public Official Appointments.

SECTION 6. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

SECTION 7. The City Clerk is hereby directed to forward a copy of this resolution to the various bodies listed indicating the appointments as approved by the City Council action.

APPROVED and PASSED this ___ day of ______, 2024.

City Council of Glendora, California
BY:

MENDELL L. THOMPSON
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ____ day of _________, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #10. Page 4
Meeting Date: 9/10/2024 / Packet Page #: 191
2024 APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES

CITY OF GLENDORA
MAYOR/COUNCIL COMMITTEE ASSIGNMENTS: Delegate Alternate Substitute Alternate
City Selection Committee Thompson *Designated by Mayor N/A Hall of Administration, 500 W. Temple St, Room B-50, LA 90012 (Mayor Req'd / handled via Council Reorg) (if required) Meets: December for chair selection; once a year as needed Loc.: TBD (varies)
• Representative must be Mayor (per above Gov’t. Code)
• Transition handled through the City Council reorganization process and is automatic (Send Notice of Reorg to regional organizations within 24 hours of completion) Sanitation District of LA County District No. 22 Thompson Allawos N/A 1955 Workman Mill Road, Whittier 90601 (Mayor Req'd / handled via Council Reorg) Meets: 1:30 p.m., 4th Wednesday of the month
Loc.: 1955 Workman Mill Road; Whittier
• Mayor is delegate per Section 4730 of California Health & Safety Code • 700 Form Filers: Delegate & Alternate (Southtec Efiling Sytem) • Any Council Member may serve as the alternate
• Transition handled through the City Council reorganization process and is automatic (Send Notice of Reorg to regional organizations within 24 hours of completion) Foothill Transit Governing Board Thompson* Allawos N/A
100 S. Vincent Ave. #200, West Covina 91790
Meets: 7:45 a.m., as needed
Loc.: Transit Offices - 100 S. Vincent Ave. #200, West Covina • To coordinate efforts of planning, contracting for & operating public transit • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) • City designates who will be representative
Foothill Transit Executive Board N/A
• Boyer appointed to Executive Board 2019 and must serve as delegate of Governing Board as long as he is on the Executive Board Metro Gold Line Foothill Extension Construction Authority (JPA) Thompson Boyer N/A 406 E. Huntington Dr #202, Monrovia 91016 (Mayor Required as delegate or altenate) Meets: 11:30 a.m., 2nd Thursday of the month
Loc.: (Maria Dalton Community Room - Enter thru 404 E. Huntington Drive) • Must be a member of the City Council
• To participate in planning, funding, design and construction of the Gold Line Phase II • 700 Form Filers: Delegate & Alternate (NetFile Efiling Sytem) • Annual dues as determined annually by Member Cities • Four (4) year term, No limit on number of terms • Per City Council Resolution the Alternate shall be the Mayor each year, unless the Mayor is the Delegate, at which time the City Council will select and Alternative (CC Reso 2021-43; dated 9/14/2021) Metro Gold Line Foothill Extension Construction Authority Executive Board Thompson • Appointments made by SGVCOG Term: March 1, 2023 - March 1, 2025 Independent Cities Risk Management Authority (ICRMA) Admin Services Human Resources Risk Mgmt 18201 Von Karman, Suite 200; Irvine, CA 92612 Director Asst Director Administrator Meets: 10:00 a.m., 2nd Wednesday of Feb/Apr/Jun/Aug/Oct/Dec Loc.: Host City
• Delegate may be an elected official. Alternate and substitute alternate may be a City staff member (Bylaws Aug 2007) • 700 Form Filers: Delegate & Alternate (Unknown Efiling Sytem) • Provides insurance programs to member cities, officers, employees and property against unavoidable losses thru pooling of losses, self-insurance and purchasing insurance. • Conference expenses reimbursed-must attend all sessions of conference • Dues: required to be member of ICA for enrollment in ICRMA San Gabriel Valley Council of Governments (COG) Governing Board Allawos Boyer N/A 1000 S. Fremont Ave., Unit 42, Building A-10, Suite 10210, Alhambra 91803 Meets: 4:00 p.m., third Thursday of the month
Loc.: Foothill Transit Offices: 100 S. Vincent Ave., Suite 200, West Covina, CA 91790 • To provide regional and cooperative planning and consideration of government services in the San Gabriel Valley. • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) • Agency membership dues based on population • Must adopt Resolution naming representatives • Representatives appointed to Board of Directors MUST SERVE as Delegate or Alternate on COG • Must be an elected official
SGVCOG Board of Directors/Sub-Committees
San Gabriel Valley Regional Housing Trust (SGVRHT) JPA Boyer N/A N/A Board of Directors (not appointed by Council)
• Representatives appointed to Board of Directors MUST SERVE as Delegate or Alternate on COG • Boyer appointed to board of directors in 2020 • Seven members from jurisdictions that are parties to the Agreement (i.e. any city or the County of Los Angeles); and • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) • Two members that are experts in housing or homeless policy.

SGVCOG Homelessness Davis Human Servs Sup
Meets: 8:30 a.m., first Wednesday of the month (not appointed by Council) Loc.: Baldwin Park Arts and Recreation Center, 14403 Pacific Avenue, Baldwin Park SGVCOG Energy, Environment, and Natural Resources (EENR) Committee (former Water Policy Committee) Allawos Fredendall N/A Meets: TBD (not appointed by Council)
Loc.: Upper SGVMWD, 602 E. Huntington Dr. Suite B, Monrovia, CA 91016 *2024 June - Water Policy Committee decommissioned and merged with SGVCOG Energy, Environmental, and Natural Resources (EENR) Committee Southern California Association of Governments (SCAG) Board Boyer Allawos N/A 900 Wilshire Blvd., Ste. 1700, Los Angeles, CA 90017
Meets: General Assembly meetings annually in May
Loc.: TBD
• To promote economic growth, personal well-being and livable communities in Southern California • 700 Form Filers: Conference Attendees ONLY (See Special Circs) (LAC Efiling Sytem) • SPECIAL CIRCUMSTANCES: Representatives only required to file 700 Form if they attend General Assembly Mtg (Required to File a Assuming/Leaving Stmt after General meeting has ended • Agency membership dues based on population
SCAG Board of Directors/Sub-Committees
SCAG Regional Council District #33 Representative Boyer N/A N/A • Boyer "elected" to board of directors in March 2023 (not appointed by Council) • For jurisdictions make up District #33 (Azusa, Covina, Glendora and Irwindale) • In counties where 2+ cities are incorporated, this Committee appoints city representatives to certain boards, commissions and agencies as prescribed by law (Section 50270, CA Govt Code) City Council Reorg: Dec 12 2023
Regional Appt List Updated: September 10, 2024 via
(Reso CC 2024-05
(Yearly Review)
Exhibit A

Page 1 of 3 ends

Item #10. Page 5
Meeting Date: 9/10/2024 / Packet Page #: 192
2024 APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES

CITY OF GLENDORA
MAYOR/COUNCIL COMMITTEE ASSIGNMENTS: Delegate Alternate Substitute Alternate
Independent Cities Association of Los Angeles County (ICA) Fredendall Davis N/A 17404 Ventura Blvd, 2nd Fl, Encino, CA 91316
Meets: 7:00 p.m., 2nd Thursday of the month
Loc.: Varies each month
• Agency membership dues are 5 cents per capita, based on State Department of Finance's population • Delegate must be an Elected Official • Representatives attend General membership meetings Feb, Jul, and Sept only • To advocate the best interests of cities League of California Cities – LA Division (CALCities) Davis Allawos N/A 1400 K Street, Suite 400, Sacramento, 95814
Meets: 6:00 p.m., 1st Thursday of Jan., Mar, Aug (annual installation dinner), Oct (annual conference/division mtg) & Dec (all cities holiday dinner) Loc.: Varies
• To maintain a central office of information and research for matters pertaining to City government and to influence legislation that affects cities • Agency membership dues required • Delegate must be an elected official
San Gabriel Valley Protective Association Fredendall Boyer N/A 725 N. Azusa Ave, Azusa 91702
Meets: April of each year
Loc.:
• To work with local, state and federal agencies on the use of the natural flow of water in the San Gabriel River, its branches and tributaries. • Designees are water industry professionals
Glendora Community Coordinating Council Davis Fredendall N/A P.O. Box 693, Glendora 91740
Meets: 12:00 p.m., 2nd Mondays of month (No Mtgs in Jul & Aug) Loc.: Continental Restaurant, 316 E. Route 66, Glendora • To provide assistance to those in the community that are less fortunate (i.e. The Holiday Basket Program, Campership Program for Kids) • Youth Recognition Award recognizing outstanding students’ service to the community • Humanitarian Award recognizing citizens’ service to the community Glendora Chamber of Commerce Board of Directors Thompson Boyer N/A 224 N. Glendora Avenue, Glendora 91741
Meets: 7:30 a.m., 3rd Wednesday of the month
Loc.: America's Christian Credit Union - 2100 E. Route 66; Glendora, CA • To promote local business, economic and civic services • Attend monthly board meetings & misc. “mixers” & special events California Contract Cities Association (CCCA) Fredendall Boyer N/A 17315 Studebaker Rd. #210; Cerritos, CA 90703
Meets: Third Wednesday of the Month at 6pm
Loc.: Varies
• To serve as a rallying point for cities contracting for municipal services so that we ensure our constituents the best service at the minimum cost • Offer municipal seminars, education, opportunities to exchange of ideas and information, our association combines resources to influence policy decisions affecting our member cities San Gabriel Valley Water Association (SGVWA) Wittkopf Fredendall NA 725 N. Azusa Ave, Azusa 91702 PW Director
Meets: Meets: 11:30 a.m., last Monday of the Month
Loc.:
• To promote water quality and influence water related legislation • Designees are generally water industry professionals
SGVWA Sub-Committees
San Gabriel Valley & Lower Los Angeles Mountains Conservancy Fredendall N/A N/A (Appointed by SGV Water Assoc.)
• Fredendall "appointed" by SGV Water Association • 700 Form Filers: Delegate & Alternate (LAC Efiling Sytem) SGV Community Colloborative Assocation (works with National Forest) Fredendall Boyer Meets: Meets:

Loc.:

San Gabriel Valley Mosquito & Vector Control District Board of Trustees (SGVMVCD) Jackie Doornik (Term: 1/1/2021-12/31/2024) 1145 N. Azusa Canyon Road, West Covina, CA 91790
Meets: 7:00 a.m., 2nd Friday of the month
Loc.: Same as Above
• Council appoints to either 2 year term or four (4) year term • To protect residents of the San Gabriel Valley from mosquito-borne diseases and adopt policies through which the District operates. • Attend monthly meetings • The term of office for a member of the board of trustees shall be for a term of two or four years, at the discretion of the appointing authority (CA Health and Safety Code Section 2024 (a)) • SGVMVC District’s Nepotism Policy prohibits appointing a person to a position if that person is an immediate family member of a current Trustee or current employee. • Give Quarterly updates to the Glendora City Council during regularly scheduled council meetings held on the 4th Tuesday of the months of January, April, July and October.

ORGANIZATIONS WITHOUT CITY COUNCIL APPOINTED DELEGATES:

These Organizations typically select representative, not regulated by City Council. Staff and Council Members may voluntarily attend meeting, but the City has no designated positions.

San Gabriel Basin Water Quality Authority (WQA Board Members) Jorge Marquez City Council Reorg: Dec 12 2023 Regional Appt List Updated: September 10, 2024 via
(Reso CC 2024-05
(Yearly Review)

Page 2 of 3 ends

Item #10. Page 6
Meeting Date: 9/10/2024 / Packet Page #: 193
2024 APPOINTMENTS TO REGIONAL AND LOCAL BOARDS AND COMMITTEES

CITY OF GLENDORA
MAYOR/COUNCIL COMMITTEE ASSIGNMENTS: Delegate Alternate Substitute Alternate
• Appointments made by WQA Covina
• Representing Cities with Prescriptive Pumbing Rights - San Gabriel Water Basin • Election for WQA Board Member and Alternate Member
San Gabriel Valley Economic Partnership (Board) N/A N/A 4900 Rivergrade Road, Ste. B130, Irwindale, CA 91706
Meets: 8:30 a.m., Bi-monthly held on the 2nd Wednesday (Dark: August) Loc.: 4900 Rivergrade Road, Training Room 2, Irwindale, CA 91706 • To promote local business, economic and civic services Three Valleys Metropolitan Water District N/A N/A
1021 East Miramar Ave., Claremont, CA 91711
Meets: 8:00 a.m., 1st & 3rd Wednesday's of the month
Loc.: 1021 East Miramar Ave., Claremont, CA 91711
• Member Agency to MWD
• To supplement & enhance local water supplies to meet the region's needs in a reliable & cost-effective manner City Council Reorg: Dec 12 2023
Regional Appt List Updated: September 10, 2024 via
(Reso CC 2024-05
(Yearly Review)
Exhibit A

Page 3 of 3 ends

Item #10. Page 7
Meeting Date: 9/10/2024 / Packet Page #: 194

STAFF REPORT
TO: Mayor and Council Members DATE: September 10, 2024
FROM: City Clerk DISTRICT(S): Not Applicable
SUBJECT: Discuss the Cancellation of the City Council, Successor Agency and Housing Authority Regular Meeting for October 8, 2024 due to a lack of quorum

RECOMMENDATION
That the City Council, Successor Agency, and Housing Authority:

1. Discuss and provide direction to staff on the cancellation of the City Council Successor Agency and Housing Authority Regular meeting due to the Moka, Japan 70th Anniversary Celebration trip set for October 2 - 8, 2024.

STRATEGIC FOCUS AREAS
 Not Applicable

EXECUTIVE SUMMARY
Due to an anticipated lack of quorum for the October 8, 2024 City Council, Successor Agency and Housing Authority Regular meeting due to Moka, Japan’s 70th Anniversary Celebration trip set for October 2 – 8, 2024, the City Clerk’s Office requests that the City Council discuss and consider canceling the October 8, 2024, meeting.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On January 23, 2024, the City Council discussed the City’s Sister City programs with Merida, Mexico and Moka, Japan. After a brief discussion, the City Council approved a budget in the amount of $50,000 for Moka’s 70th Anniversary Celebration trip and directed staff to make necessary preparations jointly with the consultation with Glendora Sister City Association (GSCA).

On March 26, 2024, the City Council directed the City Manager to meet with each Council Member, including City staff, to identify the designated delegation for the Moka, Japan 70th Anniversary Celebration trip and arrange the necessary travel accommodations.

The Moka, Japan trip has been set for October 2 – 8, 2024, and three Council Members – Mayor Thompson, Mayor Pro Tem Fredendall, and Council Member Davis – will participate in the festivities.

DISCUSSION
With the Moka, Japan trip approaching and three of the five Council Members attending, there will be a lack of quorum for the October 8, 2024, City Council meeting.

The City Clerk’s Office requests that the City Council discuss and provide direction to staff to cancel the October 8, 2024, regular meeting of the City Council, Successor Agency, and Housing Authority.

Currently, no items are scheduled for the October 8, 2024, meeting, and staff does not anticipate significant impacts, as items can be rescheduled for the September 24 or October 22, 2024, meetings.

Should time-sensitive business items arise that require immediate action, staff has the ability to call a special meeting.

Item #11. Page 1
Meeting Date: 9/10/2024 / Packet Page #: 195

FISCAL IMPACT
There is no fiscal impact associated with the recommendation in this report.

ENVIRONMENTAL DETERMINATION
There is no CEQA impact associated with the recommendation in this report.

Prepared By Kathleen R. Sessman, City Clerk/Communications Director Concurs With Not Applicable
Reviewed By Kathleen R. Sessman, City Clerk/Communications Director Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

None
Item #11. Page 2
Meeting Date: 9/10/2024 / Packet Page #: 196

STAFF REPORT
TO: Mayor and Council Members DATE: September 10, 2024
FROM: City Clerk DISTRICT(S): City-Wide
SUBJECT: Consideration of a Resolution Amending Administrative Policy 1.02 Reorganization of City Council and Selection of Mayor and Mayor Pro Tem relating to the effective date of Mayor and Mayor Pro Tem Selection (Thompson and Fredendall)

RECOMMENDATION
That the City Council:

1. Discuss the proposed changes and provide direction to staff.

STRATEGIC FOCUS AREAS
 Not Applicable

EXECUTIVE SUMMARY
Consider a change to Administrative Policy 1.02, which establishes the time, term, method, and process for conducting the Glendora City Council reorganization and selecting the Mayor and Mayor Pro Tem. The proposed change requests that the effective date of the newly appointed Mayor and Mayor Pro Tem change from “upon appointment” to “January 1”. If approved, the City Council reorganization will continue to be conducted in December of each year, but the term for the newly appointed Mayor and Mayor Pro Tem would not begin until January 1.

A redline version of Administrative Policy 1.02 incorporating the requested changes is outlined in Attachment B.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Administrative Policy 1.02, entitled Reorganization of City Council, establishes a policy for reorganizing the Glendora City Council and selecting a Mayor and a Mayor Pro Tem from elected members of the City Council.

Annually, the City Council reorganizes and selects two of its members—one to serve as presiding officer and have the title of Mayor and the other to serve as Mayor Pro Tem and serve in the Mayor's absence.

The policy specifies the time, term, and method of Mayor and Mayor Pro Tem selection; the policy was last reviewed and updated on March 22, 2022.

DISCUSSION
Administrative Policy 1.02 is established by resolution and specifies the time, term, method, and process for selecting the Mayor and Mayor Pro Tem. The City Council reorganization occurs annually in December, has a one-year term of office, and takes effect immediately.

At the request of Mayor Thompson and Mayor Pro Tem Fredendall, a change to the current policy is being presented for City Council consideration. The request asks that the effective date of the newly appointed Mayor and Mayor Pro Tem change from “upon appointment” to “January 1”. If approved, the City Council reorganization will continue to be conducted in December of each year, but the term for the newly appointed Mayor and Mayor Pro Tem would not begin until January 1.

Item #12. Page 1
Meeting Date: 9/10/2024 / Packet Page #: 197
For clarity, the proposed change would not impact the swearing-in of new council members. As required by the California Elections Code, the swearing-in of new or re-appointed councilmembers would still occur at the first regularly scheduled meeting after the County of Los Angeles certifies their election. Typically, the certification will occur prior to the City’s first regularly scheduled City Council meeting in December.

A redline version of Administrative Policy 1.02 incorporating the requested changes is outlined in Attachment B.

Next Steps:

Option 1. Approve requested change and adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL AMENDING ADMINISTRATIVE POLICY 1.02, CITY COUNCIL

REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO TEM RELATING

TO THE EFFECTIVE DATE OF MAYOR AND MAYOR PRO TEM SELECTION AND RESCIND RESOLUTION CC 2022-11.”
Option 2. Take no action.

FISCAL IMPACT
There is no fiscal impact associated with the recommended actions stated in this report.

ENVIRONMENTAL DETERMINATION
There is no CEQA impacts associated with the recommended actions.

A. Resolution
B. Administrative Policy 1.02
Item #12. Page 2
Meeting Date: 9/10/2024 / Packet Page #: 198
RESOLUTION CC 2024-__

A RESOLUTION OF THE CITY COUNCIL AMENDING
ADMINISTRATIVE POLICY 1.02 RELATING TO THE CITY COUNCIL

REORGANIZATION AND SELECTION OF MAYOR AND MAYOR PRO

TEM RELATING TO THE EFFECTIVE DATE OF MAYOR AND MAYOR
PRO TEM AND RESCIND RESOLUTION CC 2022-11

THE CITY COUNCIL
City of Glendora, California
WHEREAS, The City Council of the City of Glendora adopted Resolution 04-15 on March 9, 2024, establishing Administrative Policy 1.02, relating to the City Council Reorganization and Selection of Mayor and Mayor Pro Tem; and WHEREAS, Section 36801 of the California Government Code requires the City Council to select a Mayor and a Mayor Pro Tem from among its members; and WHEREAS, the City Council of the City of Glendora wishes to amend Administrative Policy 1.02 to change the effective starting date of the appointments made during the City Council reorganization.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Administrative Policy 1.02 entitled, City Council Reorganization, Selection of Mayor and Mayor Pro Tem shall be amended as set forth herein.

SECTION 2. The annual reorganization of the City Council of the City of Glendora shall occur as follows:

During Election years, the City Council reorganization shall occur at the meeting at which the election results are declared pursuant to applicable provisions of the California Elections Code and appointments will be effective starting January 1.

During Non-Election years, the City Council reorganization shall occur at the first regularly scheduled meeting in December and appointments will be effective starting January 1.

The selection of Mayor and Mayor Pro Tem shall remain in effect until the effective date of the next City Council reorganization unless otherwise requested and approved by the City Council for a later date.

SECTION 3. Resolution No. CC 2022-11 and all resolutions or parts of resolutions in conflict herewith are hereby repealed.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and shall enter the same in the Book of Original Resolutions.

SECTION 5. The City Clerk shall incorporate Exhibit A of this Resolution into the City Item #12. Page 3
Meeting Date: 9/10/2024 / Packet Page #: 199
Resolution CC 2024-___ Page 2 of 3
Council policies.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Glendora on this ____ day of August, 2024.

BY:

MENDELL L. THOMPSON
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY ALESHIRE
City Attorney

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #12. Page 4
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Resolution CC 2024-___ Page 3 of 3
Exhibit A
Administrative Policy 1.02 City Council Reorganization
and Selection of Mayor and Mayor Pro Tem
Item #12. Page 5
Meeting Date: 9/10/2024 / Packet Page #: 201
SECTION or POLICY NO:

1.02 ORIGINATING DEPT:

City Clerk

REORGANIZATION OF CITY COUNCIL AND

SELECTION OF MAYOR AND MAYOR PRO TEM
Reference:

Administrative Policy
SUPERSEDES:

Resolution 2022-11 (March 22, 2022)
NEW EFFECTIVE DATE:
_____________, 2024
PAGE 1 of 2
APPROVED BY:

Resolution CC 2024 - _____ (Approved: ________)
Prepared by: Kathleen R. Sessman, City Clerk Page 1 of 3 Policy Objective
To establish a policy for the reorganization of the Glendora City Council and the selection of a Mayor and a Mayor Pro Tem from an elected member of the City Council.

Annually the City Council shall select one of its members to be presiding officer and have the title of Mayor. Further, the City Council shall select a Mayor Pro Tem to serve in the absence of the Mayor.

This policy specifies the time, andmethod, and effective date of Mayor and Mayor Pro Tem selection and is intended to outline the process to be followed. The term of office of the Mayor and the Mayor Pro Tem is from the City Council reorganization at which the Mayor and Mayor Pro Tem are selected until the next reorganization of the City Council unless otherwise requested and approved by the City Council for a later date.

Authority
Government Code §36801
Assigned Responsibility
City Council and City Clerk
Policy
City Resolution provides the terms of office and certain procedural requirements for the selection of the Mayor and Mayor Pro Tem. The City Council recognizes the need to establish a term of office for the positions of Mayor and Mayor Pro Tem as well as an orderly process for the selection of both positions.

1. Selection of Mayor and Mayor Pro Tem.

The selection and/or reorganization of the City Council shall occur annually. The City Council shall select as Mayor and Mayor Pro Tem an elected member of the City Council. The Mayor of the City of Glendora is not directly elected by the populous.

During Non-Election years, the City Council reorganization shall occur at the first regularly scheduled meeting in December and appointments will be effective January 1.

Item #12. Page 6
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ADMINISTRATIVE POLICY 1.02 City Council Reorganization and Selection of Mayor and Mayor Pro Tem
Prepared by: Kathleen R. Sessman, City Clerk Page 2 of 3 1 4 6
4 2. Terms of Office.

The Mayor and Mayor Pro Tem shall have a one-year term of office, with the City Council reorganization occurring in December and taking effect January 1st of each year. The City Council reorganization at which the Mayor and Mayor Pro Tem selected until the next City Council reorganization unless otherwise requested and approved by the City Council for a later date. The selection of Mayor and Mayor Pro Tem shall remain in effect until the effective date of the next City Council reorganization unless otherwise requested and approved by the City Council for a later date.

Should the Mayor and/or Mayor Pro Tem office become vacant during a term for whatever reason (i.e. resignation, death, disability, Council vote), the Councilmember selected to fill the vacancy shall serve the remainder of the unexpired term. Appointments to vacant positions are effective immediately.

3. Duties.

Mayor
The Mayor serves as the presiding officer of the City Council. As presiding officer, the Mayor calls council meetings to order, announces the order of business as detailed on the agenda, states motions, calls for a vote and announces the results, facilitates and monitors discussions, maintains order, and enforces the council’s rules and parliamentary procedures. The Mayor’s vote does not carry any more weight than other council members and has no veto power.

In addition, the Mayor is responsible for signing ordinances, resolutions, and other records of proceedings approved by the City Council at meetings presides over.

Mayor Pro Tem
The Mayor Pro Tem serves in the capacity of the Mayor during any absence or incapacitation of the Mayor.

4. Agendizing for the Reorganization and/or Selection of Mayor and Mayor Pro Tem.

During Election Years
(I) Reorganization shall occur at the same meeting at which the certification of the election results is conducted pursuant to applicable provisions of the California Elections Code. (II) Reorganization goes into effect January 1.
(III) Agendized under Special Items as follows.

1. Certification of Election Results

2. Recognitions of outgoing Council Member(s)

3. Swearing-in ceremony (Outgoing Council Member(s) shall be excused and leave the dais and newly elected members shall be seated).

4. Reorganization (Selection of the Mayor and Mayor Pro Tem). (IV) The selection of Mayor shall precede the selection of Mayor Pro Tem.

During Non-Election Years
(I) Reorganization shall occur at the first regularly scheduled meeting in December. (II) Reorganization goes into effect January 1.
(III) Agendized under Special Items as follows:

1. Reorganization (Selection of the Mayor and Mayor Pro Tem).

2. Recognitions of outgoing Mayor.
(IV) The selection of Mayor shall precede the selection of Mayor Pro Tem.

Item #12. Page 7
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ADMINISTRATIVE POLICY 1.02 City Council Reorganization and Selection of Mayor and Mayor Pro Tem
Prepared by: Kathleen R. Sessman, City Clerk Page 3 of 3 1 4 6
4 5. Process for the Nomination and Selection of Mayor and Mayor Pro Tem.

Nomination and Selection of Mayor
(I) The current Mayor will turn the meeting over to the City Clerk. (II) City Clerk will:
 Declare the offices of Mayor and Mayor Pro Tem vacant.  Call for nominations from the Council Members for Mayor (Second not required).  Close nominations and in the order received, call for a vote of the nominee(s) until a nominee receives a majority vote of the City Council.
 Announce newly appointed Mayor.
 Invite the newly appointed Mayor to assume the Mayor's seat.  Turn the meeting over to the newly appointed Mayor to conduct the selection of a Mayor Pro Tem.

Nomination and selection of Mayor Pro Tem
(I) The newly appointed Mayor will takecall for nominations for the Mayor Pro Tem.  Call for nominations from the City Council for Mayor Pro Tem (Second not required).  Close nominations and in order received, call for a vote of the nominee(s) until a nominee receives a majority vote of the City Council.
 Announce the newly appointed Mayor Pro Tem.

6. Mid-Term Vacancies.

If either position becomes vacant during the course of the Mayor or Mayor Pro Tem’s term, the City Clerk shall place an agenda item to select a new Mayor or Mayor Pro Tem on the agenda of the meeting when such vacancy is declared to exist. The Mayor or Mayor Pro Tem, whoever is appropriate, shall preside over the selection.

V. History:

City Council Resolution 04-15 (March 9, 2004); Resolution CC 2019-03 (1/22/2019); Resolution CC 2022-11(3/22/2022)
Item #12. Page 8
Meeting Date: 9/10/2024 / Packet Page #: 204

CITY COUNCIL REORGANIZATION AND

SELECTION OF MAYOR AND MAYOR PRO
TEM
CITY CLERK’S OFFICE

REGULAR MEETING
SEPTEMBER 10, 2024
Item #12. Page 9
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REQUESTED CHANGE
The effective date of the newly appointed
Mayor and Mayor Pro Tem will change from
“upon appointment” to “January 1.”
Item #12. Page 10
Meeting Date: 9/10/2024 / Packet Page #: 206

CURRENT

CONDUCTED ANNUALLY IN

DECEMBER
EFFECTIVE “UPON APPOINTMENT”
AGENDIZED UNDER “SPECIAL ITEMS”
• Certification of Election Results
• Recognitions of outgoing Council
Members (if applicable)
• Swearing-in Ceremony
• Reorganization
• Recognition of outgoing Mayor

PROPOSED

CONDUCTED ANNUALLY IN

DECEMBER
EFFECTIVE JANUARY 1 EACH YEAR
AGENDIZED UNDER “SPECIAL ITEMS”
• Certification of Election Results
• Recognitions of outgoing Council
Members (if applicable)
• Swearing-in Ceremony
• Reorganization
• Recognition of outgoing Mayor

OVERVIEW OF CITY COUNCIL

REORGANIZATION
Item #12. Page 11
Meeting Date: 9/10/2024 / Packet Page #: 207

NEXT STEPS
Option 1. Approve

RESOLUTION OF THE CITY COUNCIL AMENDING ADMINISTRATIVE POLICY

1.02, CITY COUNCIL REORGANIZATION AND SELECTION OF MAYOR AND

MAYOR PRO TEM RELATING TO THE EFFECTIVE DATE OF MAYOR AND MAYOR PRO TEM SELECTION AND RESCIND RESOLUTION CC 2022-11.”
Option 2. Take no action.

Item #12. Page 12
Meeting Date: 9/10/2024 / Packet Page #: 208

STAFF REPORT
TO: Mayor and Council Members DATE: September 10, 2024
FROM: Community Development DISTRICT(S): City-Wide
SUBJECT: 2024 Business Retention and Expansion Survey

RECOMMENDATION
That the City Council:

1. Receive and file the 2024 Business Retention and Expansion Survey.

STRATEGIC FOCUS AREAS
 Goal 1: Implement Strategic Economic Development (ISED)

EXECUTIVE SUMMARY
The City of Glendora recognizes the vital role the business community plays in the City's economic health.

A Business Retention and Expansion (BRE) survey was conducted in 2012 and 2016. The results showed in 2012, 73% of businesses rated Glendora as an excellent place to operate and in 2016 we improved to 82%. A follow-up survey was conducted in July - August 2024. This latest survey aimed to obtain updated feedback and an understanding on how to best continue fostering business engagement and support ongoing economic development efforts.

The 2024 BRE survey was distributed to approximately 1,100 businesses via mail and email, offering an easy-to-use online platform for responses. The survey, which included both multiple-choice and openended questions, sought to gauge business satisfaction with the City, identify their needs, and explore opportunities for support and training. To ensure a strong response rate, City staff also made personal visits to businesses. The survey remained open for 30 days to provide sufficient time for a meaningful response rate, underscoring the City's commitment to maintaining a thriving and resilient business environment.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City of Glendora, recognizing the business community's crucial role in its economic vitality, conducted BRE surveys in 2012 and 2016.

The 2012 survey, which had a 15% response rate from a diverse range of industries, revealed generally positive results. Most respondents rated Glendora as an "Excellent" or "Good" place to conduct business, expressed satisfaction with City services, infrastructure, and the cost of doing business, and showed optimism about future profitability and employee stability. Additionally, the majority indicated plans to continue operating in Glendora for at least the next two years.

The 2016 survey results indicate an overall positive response with a favorable outlook for the future. With a 10% response rate, participants represented a diverse mix of services from across the entire City. A significant 82% of respondents rated Glendora as either "Excellent" or "Good," with 96% rating it as average or above. Respondents expressed high satisfaction with the quality of life in the City, and many businesses chose to locate in Glendora due to the strong sense of community and proximity to home.

Item #13. Page 1
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DISCUSSION
The 2024 BRE Survey reveals that the business community in Glendora holds a positive view of operating in the city. An impressive 84% of respondents reported being either satisfied or very satisfied with their business environment, showing a slight increase from the 82% satisfaction rate in 2016. The survey also highlights the City's ongoing improvement in maintaining a supportive atmosphere for businesses.

The survey provides insight into why businesses choose to locate in Glendora, with the City's location and strong sense of business owner relationships and community support being the most frequently cited reasons. Despite the overall positive sentiment, challenges such as homelessness, rising rent costs, and safety concerns were identified. Additionally, businesses reported facing difficulties related to employee recruitment, inventory costs, and navigating employer requirements. Satisfaction with City services and infrastructure remains high, with minimal dissatisfaction across most categories.

Business Forecast
Businesses are optimistic about their future, with 65% expecting growth over the next two years. The survey also underscores the dynamic nature of Glendora's business community, with 93% of respondents expressing ambitions for growth, while a small percentage indicated plans to retire or the need for additional support to remain operational.

Needs and Opportunities
The City’s efforts to engage with the business community have been well-received, and there is a strong interest in additional City engagement through networking events and increased support in areas like marketing. The survey results reflect a promising future for Glendora's business environment, with continued commitment from the City to support and adapt to the needs of its local businesses.

Plan of Action
The City of Glendora will carefully review and address the concerns and suggestions from the recent survey, evaluating each issue to determine effective actions. In response to the interest in specific workshop topics, the City will explore the possibility of offering targeted educational sessions with support from experts and partners such as the Glendora Chamber of Commerce. To enhance community engagement, the City will continue to participate in and organize events that promote networking and collaboration within the business community, while also seeking additional opportunities for direct interaction.

In summary, this report not only reflects the current state of Glendora’s business community but also outlines a strategic roadmap for future growth and resilience.

FISCAL IMPACT
There were nominal resources used in conducting the survey of less than $1,000.00, sufficient appropriations were available in the Adopted FY 2024-25 Mid-Cycle Budget for the Economic Development division.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Shantelle Coria
Concurs With Not Applicable
Reviewed By Jeff Kugel, Community Development Director
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. 2024 Business retention and expansion survey report
B. PowerPoint
Item #13. Page 2
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2024

BUSINESS RETENTION

AND EXPANSION SURVEY

CITY OF GLENDORA ECONOMIC DEVELOPMENT
Item #13. Page 3
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Introduction
Acknowledging the essential contribution of the business community to our City’s economic vitality, the City of Glendora previously conducted extensive Business Retention and Expansion (BRE) surveys in 2012 and 2016. These two surveys highlighted that Glendora is a great place to do business. In 2012, 75% of participating businesses rated Glendora as a good to excellent location to conduct business; in 2016, that number increased notable to 82%; in both surveys the majority was found to be satisfied with City services, infrastructure, and the cost of doing business.

To ensure that Glendora’s efforts to provide a business-friendly environment are on track and to solicit business engagement with economic development, a follow up survey was conducted during the months of July through August in 2024. This report outlines the findings of the 2024 BRE survey, reflecting our ongoing commitment to nurturing a flourishing and resilient business environment in Glendora.

Intent
The BRE Survey aimed to achieve the following objectives:
• Demonstrate the City’s pro-business attitude.
• Enhance communication with local businesses.
• Gauge the opinions and satisfaction levels of businesses with the City. • Identify business needs and concerns that the City can address. • Understand the future outlook of businesses.
• Identify opportunities for providing training.
• Develop strategies and actions to support ongoing economic development.

Methodology
BRE Survey was distributed to approximately 1,100 businesses in July 2024. Business owners received the survey via USPS mail, which included a QR code to access the survey, or via email with a Survey Monkey link. This approach provided a convenient and efficient way for respondents to complete the survey online.

The survey, composed of multiple-choice and open-ended questions, aimed to gain insight into businesses’ opinions on conducting business in Glendora, gauge interest in various programs, understand their strengths and weaknesses, and identify how the City could provide assistance.

In a testament to the City’s dedication to this initiative, staff made personal visits to businesses as a final effort to encourage participation and ensure a robust response rate.

The survey period commenced on July 11, 2024, and concluded on August 9, 2024, remaining open for 30 days to ensure respondents had ample time to complete the survey.

Item #13. Page 4
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Representation
To ensure an accurate assessment of conducting business within the City, the survey was exclusively distributed to businesses physically located within the City limits. Of the 1,048 surveys sent out, 231 were completed and returned over the 30-day period, resulting in a 22% response rate, which exceeds the typical external survey response rate of 10-15%.

The 2024 Survey aimed to gather perspectives and insights from businesses across all geographic areas and industries within the City; the survey was successful in achieving this goal. Participation came from businesses located in the North, South, East, and West of the City, as visually represented in Figure 1 below.

The survey results also reflect a comprehensive representation of the diverse industries within the City as shown in Figure 2. The industry representation graph highlights the variety of business types that responded, with the majority coming from the ‘other’ category, which included specialized skilled industries.

The average responding business has been operating for 22 years. The oldest establishment has been operating since 1903, while the newest has been in business for less than a year. On average, responding businesses employ 12.1 people, including full-time, part-time, and seasonal employees.

However, this figure is skewed by four businesses with over 100 employees. Excluding these, the average employee count is 4.4, highlighting the predominance of small businesses in Glendora.

Figure 1: Geographic Representation
Figure 2: Industry Representation
Item #13. Page 5
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Findings
Business Opinion of Glendora
According to the survey respondents, conducting business in the City of Glendora is overwhelmingly positive. An impressive 84% of respondents rated Glendora as either satisfied (40%) or very satisfied (43%) with conducting their business. Only 2% rated their experience as dissatisfied, and less than 1% rated it as very dissatisfied. When asked to elaborate on their dissatisfaction, respondents cited issues such as homelessness, insufficient consumer spending in small businesses, an overabundance of real estate related businesses, healthcare facilities, and gyms making the City feel dull, and an unsatisfaction with the condition of the streets or alleyways.

For comparison and trending purposes, the 2024 responses are compared with those from the 2012 and 2016 surveys in Figure 3. Results of the three surveys show that the City continues to improve as evidenced by a notable positive trend in satisfaction levels from the business community, with 75% satisfied or very satisfied in 2012, 82% in 2016 and 84% in 2024 with Glendora as a place to conduct business.

Figure 3. Satisfaction with Glendora as a Place to Conduct Business Automotive, 7%
Health Care 19%
Salon/Spa,6%
Contractor, 3%
Food / Restaurant, 5% Insurance, 4%
Professional Services, 14%
Manufacturing, 2%
Financial Services, 4%
Real Estate, 4%
Fitness or Recreation, 4%
Retail, 4%
Other, 24%
Item #13. Page 6
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
75%
22%
53%
15%
9%
3%
82%
41% 41%
15%
2% 2%
84%
41% 41%

13.79%

1.97% 0.49%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%

SATISFIED (GOOD)

TO VERY SATISFIED
(EXCELLENT)

VERY SATISFIED
(EXCELLENT)

SATISFIED
(GOOD)

NEITHER SATISFIED

OR DISSATISFIED

DISSATISFIED VERY DISATISFIED
2012 2016 2024
Item #13. Page 7
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Why Businesses Locate in Glendora
To gain insight into the factors that attract entrepreneurs to start their businesses in Glendora, respondents were surveyed about their motivations. The responses are summarized in Figure 4.

The most frequently cited reasons were the City's location about 21% and the strong sense of community support and relationships with other business owners 16%. Proximity to home was also a significant factor. Additionally, approximately 12% of respondents were influenced by the safety of the community when deciding to establish their businesses in Glendora. However, despite citing safety as a key reason, some respondents expressed that they no longer feel as secure in the area due to homelessness, increase crime.

Figure 4. Why Businesses Locate in Glendora
Challenges of Conducting Business in Glendora
As a follow up question, respondents were asked to describe the specific challenges they

10.95%

20.95%

12.86%

10.95%

16.19%

4.76%

11.90%

1.90% 1.90%

3.33% 4.43%

2.86%
0%
5%
10%
15%
20%
25%
Item #13. Page 8
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
encountered while operating in Glendora. This open-ended question yielded a wide range of responses, which are organized into common themes. Notably, 24% of respondents reported facing no challenges at all. However, 16% identified homelessness as a significant issue, mentioning concerns such as littering, public intoxication, employee safety, and loitering; factors that have discouraged customers from frequenting their businesses. Additionally, 9% of business owners voiced concerns over rising rent costs, while 8% expressed feeling unsafe in Glendora.

In tandem with concerns specific to operating in Glendora, question 13 also sought to understand general obstacles impacting business operations. A significant 6% of respondents highlighted the rising cost of inventory as a major concern, reflecting the financial strain many are experiencing due to inflation. Furthermore, 19% pointed to difficulties in recruiting and retaining employees, along with the complexities of navigating HR requirements and labor laws. These varied responses paint a comprehensive picture of the diverse challenges confronting our business community.

Figure 5. Challenges of Conducting Business in Glendora Figure 6. Obstacles Affecting Businesses
25%
17%
5%
4%
9%
7%
3%
5%
5%
9%
2%
2%
4%
2%
0% 5% 10% 15% 20% 25% 30%
NONE

HOMELESS

PARKING

LACK OF VISIBILITY

INCREASE IN RENT

INFLATION

MARKET SATURATION

MORE FOOT TRAFFIC

STREET CLOSURES
UNSAFE

PERMIT PROCESS

INCREASE IN UTILITIES COST

STATE REGULATIONS

LACK OF SPACE
Item #13. Page 9
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Satisfaction with Services and Infrastructures
To support the business community, the City must provide quality service and infrastructure. The Survey confirms this goal is being achieved with a high level of satisfaction. Overall, businesses report a positive satisfaction rate with both the services and infrastructure provided by the City.

Dissatisfaction across all categories was minimal, with most categories falling below an 8% dissatisfaction rate. The highest dissatisfaction rate was 10%, related to the City infrastructures.

Some of the concerns with the infrastructure are increased utility cost and street closures due to gold line construction.

Figure 7. Satisfaction with Services and Infrastructure 19%
12%
13%
19%
22%
36%
26%
21%
0% 5% 10% 15% 20% 25% 30% 35% 40%

RECRUITING OR RETAINING EMPLOYEES

RESTRICTIVE BUSINESS REGULATIONS

E-COMMERCE / INTERNET COMPETITION

HR REQUIREMENTS AND LAWS

EXPENSIVE OR UNAVAILABLE UTILITIES

INCREASING COSTS OF INVENTORY/PRODUCT PROCUREMENT

NONE AT THE MOMENT
OTHER
Item #13. Page 10
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Business Forecast
When asked about the future of their business, 65% of respondents expressed a positive outlook, anticipating growth over the next two years, consistent with the 2016 survey results. While most expect their employee numbers to remain stable, 33% plan to hire within the next two years.

Comparing the past two years with the upcoming two, more businesses expect to increase their workforce, with fewer anticipating a decrease.
8% 8%
3%
12%
3%
5%
10%
3%
8%
3%
21%
13%
17%
7%
15%
43%
39% 34% 34%
72% 71%
84%
71%
90%
80%
47%
58% 58%
63%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Dissatisfied to Very Dissatisfied Neutral Satisfied to Very Satisfied Item #13. Page 11
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Figure 8. 2 Year Performance Forecast
Figure 9: Employment Changes & Projections
22%
14%
65%
34%
3%
63%
0%
10%
20%
30%
40%
50%
60%
70%
Increase Employees Decrease Employees No Change
Past 2 Years Next 2 Years
66%
18%
6%
10%
Positive with Growth
No Changes
Downsize, Relocation, or Closure
Uncertain
Item #13. Page 12
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
Business Goals
To better understand the needs of our business community and tailor our programs accordingly, the survey asked business owners about their goals for the next five years. An overwhelming majority, 93%, expressed ambitions for growth, whether through increased revenue or business expansion. This strong desire for growth highlights the dynamic and forward-thinking nature of our local businesses. Meanwhile, 4% of respondents indicated that their primary goal is simply to remain operational, suggesting they may be facing challenges that require additional support.

Lastly, 3% of business owners plan to retire within this period, which presents opportunities for new businesses to emerge within our community.

As a follow-up, question number 15 sought to understand how the City can help overcome challenges that may hinder our business community from achieving their goals. The responses we received were diverse and reflect the unique needs of our local businesses. Suggestions ranged from increasing events in the City, access to business grants or loans, enhanced marketing support through our social media channels, and strengthening police presence, among others. Each of these responses provides valuable insight into how we can better serve our business community.

A comprehensive list of all the responses is attached at the end of this report for further review in Exhibit B.

Needs and Opportunities
Many businesses face challenges in managing and marketing their operations or are in constant pursuit of best practices and the latest information. To better understand these needs, we included a question asking which topics would be of interest or benefit if the City were to offer a no-cost workshop. Interestingly, 44% of respondents indicated that such a workshop would not benefit their business. However, 37% expressed interest in learning about marketing strategies, and 34% were keen on social media marketing.

To gain further insights into what might benefit our business community, we also asked what tools, resources, or actions they believe the local government could provide. This open-ended question garnered a variety of responses, including suggestions for tax incentives, increased advertising efforts, and greater exposure on social media for the Glendora community, among other ideas.

These responses offer valuable direction on how the City can better support local businesses in achieving their goals. A comprehensive list of all the responses is attached at the end of this report for further review in Exhibit B.

Conclusions
The findings from the 2024 Business Retention and Expansion Survey indicate that our efforts are yielding positive results. When comparing repeat questions from the 2012 and 2016 surveys, it is apparent that our ratings have remained consistent or improved, affirming that the City’s efforts are on the right track. The overall business sentiment is optimistic, reflecting confidence in the City’s Item #13. Page 13
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2024 BUSINESS RETENTION AND EXPANSION SURVEY
continued commitment to business-friendly practices. Notably, despite the challenges posed by COVID-19, 73% of our business community reported that their operations have either remained stable or improved—a testament to the resilience and adaptability of our local businesses.

Additionally, the Survey sought input on policies that could further enhance the business climate in Glendora. These insights have been compiled and are attached at the end of this report in Exhibit B.

A key takeaway from the Survey is the strong interest in increased City engagement through networking events, with over half of the respondents expressing this desire. Recognizing the importance of such interactions, City representatives have already begun attending networking events, and the positive feedback from the business community has been encouraging. Moving forward, the City will continue to actively participate in these events to foster stronger connections within our business community. Moreover, the contact information of those interested in additional services will be forwarded to the Glendora Chamber of Commerce, ensuring that our businesses have access to the resources they need to thrive.

In conclusion, the 2024 BRE Survey results reflect a promising future for Glendora’s business environment. The City remains committed to supporting our local businesses, adapting to their needs, and fostering a thriving economic landscape.

Results
• Overall positive response with a positive forecast.
• 22% response rate.
• Respondents represent sections from throughout the entire City. • Respondents represent a diverse mix of business categories. • 84% of Respondents rated Glendora as either satisfied or very satisfied. • The location, community support and relationship with other businesses owners are prime reasons businesses locate in Glendora.
• Businesses report a high level of satisfaction with services and infrastructures. • Majority of businesses have a positive future outlook and expect business growth. • Business owners would like more engagement with City staff.

Plan of Action
This report will be made available to the public, the business community, and our partners in Economic Development, including the Glendora Chamber of Commerce. By making these findings accessible, the insights gathered will be leveraged to further strengthen our marketing efforts, positioning Glendora as an ideal location for businesses to start, grow and expand. Additionally, this information will be disseminated across our City Departments to ensure a coordinated approach in addressing the needs of our business community.

Item #13. Page 14
Meeting Date: 9/10/2024 / Packet Page #: 222
2024 BUSINESS RETENTION AND EXPANSION SURVEY
Our follow-up actions include:
• Thorough Review and Consideration: Concerns and suggestions raised in the survey will be carefully reviewed. Each issue will be evaluated to determine actionable steps the City can take to address these challenges effectively.
• Targeted Workshop Development: Based on the interest expressed in specific workshop topics, the feasibility of offering these educational sessions will be explored, including exploring partnerships with the Chamber of Commerce, and engaging with experts and partners who can contribute valuable insights and support. • Enhanced Community Engagement: Recognizing the importance of networking and collaboration, the City will continue to participate and organize events that foster connections within the business community. Additional opportunities for direct engagement will be pursued to ensure that the needs and concerns of our local businesses are continually heard and addressed.
• Strategic Communication: The survey responses will be included in our marketing and attraction strategies, ensuring that Glendora is highlighted as a business-friendly city in our outreach and attraction efforts.

In summary, this report is not just a reflection of where the City stands today but a roadmap for the future. By taking these steps, the City will continue to build a thriving, resilient business community in Glendora.

Contact Information
For any comments, questions, or concerns regarding the survey, please contact the Economic Development and Housing Division at (626) 852-5252, or via email at [email protected].

Attachment:

Exhibit A, Business Survey Questions,
Exhibit B, Survey Responses from Questions 1-24
Item #13. Page 15
Meeting Date: 9/10/2024 / Packet Page #: 223
2024 BUSINESS RETENTION AND

EXPANSION SURVEY

COMMUNITY DEVELOPMENT

CITY COUNCIL
SEPTEMBER 10, 2024

SHANTELLE CORIA, MANAGEMENT AIDE
Item #13. Page 16
Meeting Date: 9/10/2024 / Packet Page #: 224

BUSINESS SURVEY REPORT

METHODOLOGY
BRE Survey was distributed to approximately 1,100 businesses Businesses received the survey via USPS mail, with a QR code or by email Some received the postcard personally when staff made visits to businesses to encourage more participation
The survey opened on July 11, 2024, and closed on August 9, 2024, a 30-day period The goal was to have 15%-20% response rate
Item #13. Page 17
Meeting Date: 9/10/2024 / Packet Page #: 225

INDUSTRY REPRESENTATION
231 Business completed the survey
22% response rate
Other, 24%
Automotive, 7%
Health Care 19%
Salon/Spa,6%
Contractor, 2%
Insurance, 4% Food / Restaurant, 4%
Professional Services,
14%
Manufacturing, 2%
Financial Services,
4%
Real Estate, 4%
Fitness or Recreation,
4%
Retail, 4%
Item #13. Page 18
Meeting Date: 9/10/2024 / Packet Page #: 226

GEOGRAPHIC REPRESENTATION
Item #13. Page 19
Meeting Date: 9/10/2024 / Packet Page #: 227

WHY BUSINESSES LOCATE IN

GLENDORA

1. Location

2. Strong sense of community and relationships
with other businesses owners

3. Proximity to home

4. Safety

5. Small Town with great values
Quality of life
Location
Proximity to home
Small town with Great Values
Community...

Grew up in Glendora
Safe
Higher Icome Earners
Reasonable Rent
Clean
Improving infrastructure
Great City Officials, Chambers,...
0%
5%
10%
15%
20%
25%

10.95%

20.95%

12.86%

10.95%

16.19%

4.76%

11.90%

1.90% 1.90%

3.33% 4.43%

2.86%
Item #13. Page 20
Meeting Date: 9/10/2024 / Packet Page #: 228

BUSINESS OPINION OF GLENDORA
Satisfaction with Glendora as
a place to conduct business:
84% of respondents rated
Glendora as either satisfied or
very satisfied place to conduct
business,
Only 2.46% of respondents
rated Glendora as either
dissatisfied or very
dissatisfied place to conduct
business.

Satisfied
(Good) to
Very
Satisfied
(Excellent)
Very
Satisfied
(Excellent)
Satisfied
(Good)
Neither
Satisfied or
dissatisfied
Dissatisfied Very
Disatisfied
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
75%
22%
53%
15%
9%
3%
82%
41% 41%
15%
2% 2%
84%
41% 41%

13.79%

1.97% 0.49%
2012 2016 2024
Item #13. Page 21
Meeting Date: 9/10/2024 / Packet Page #: 229
Better About the same Worse Not apllicable

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

43.33%
50%
0 6.67%
How does Glendora compare as a place
to do business to other locations
Item #13. Page 22
Meeting Date: 9/10/2024 / Packet Page #: 230
Challenges of Conducting Business in Glendora Obstacles Affecting Businesses

CHALLENGES OF CONDUCTING BUSINESS IN

GLENDORA
None
Homeless
Parking
Lack of Visibility
Increase in Rent
Inflation
Market Saturation
More Foot Traffic
Street Closures
Unsafe
Permit Process
Increase in Utilities cost
State regulations
Lack of space
0%
5%
10%
15%
20%
25%
30%
25%
17%
5% 4%
9%
7%
3%
5% 5%
9%
2% 2%
4%
2%
0% 5% 10% 15% 20% 25% 30% 35% 40%
Recruiting or retaining employees
Restrictive business regulations
E-Commerce / Internet competition
HR requirements and laws
Expensive or unavailable utilities
Increasing costs of inventory/product procurement
None at the moment
Other
19%
12%
13%
19%
22%
36%
26%
21%
Item #13. Page 23
Meeting Date: 9/10/2024 / Packet Page #: 231

BUSINESS FORECAST
66%
18%
6%
10%
Positive with Growth
No Changes
Downsize, Relocation, or Closure
Uncertain 21.67%

33.99%

13.79%

2.96%

64.53% 63.05%

70.00%

60.00%

50.00%

40.00%

30.00%

20.00%

10.00%

0.00%
Increase Employees Decrease Employees No Change
Employment Changes & Projections
Past 2 Years Next 2 Years
2 Year Performance Forecast
Item #13. Page 24
Meeting Date: 9/10/2024 / Packet Page #: 232

NEEDS AND OPPORTUNITIES
Would it benefit business if the city provided workshop:
44% are not interested currently
37% would benefit from marketing strategies workshop
34% would benefit in social media marketing
22% would benefit from internet marketing
Item #13. Page 25
Meeting Date: 9/10/2024 / Packet Page #: 233

ENGAGEMENT WITH THE CITY

A KEY TAKEAWAY FROM THE SURVEY IS THE STRONG INTEREST IN

INCREASED CITY ENGAGEMENT THROUGH NETWORKING EVENTS,

WITH OVER HALF OF THE RESPONDENTS EXPRESSING THIS
DESIRE.

Item #13. Page 26
Meeting Date: 9/10/2024 / Packet Page #: 234

CONCLUSION
The 2024 business retention and
expansion survey indicate that our
efforts are yielding positive results.

When comparing repeat questions
from the 2012 and 2016 surveys, we
see that our ratings have remained
consistent or even improved,
affirming that we are on the right
track.

Item #13. Page 27
Meeting Date: 9/10/2024 / Packet Page #: 235

PLAN OF ACTION
Thorough review and consideration
Targeted workshop development
Enhanced community engagement
Strategic communication
Item #13. Page 28
Meeting Date: 9/10/2024 / Packet Page #: 236

STAFF REPORT
TO: Mayor and Council Members DATE: September 10, 2024
FROM: City Clerk’s Office DISTRICT(S): City-Wide
SUBJECT: Discuss Community Preservation Enforcement

RECOMMENDATION
That the City Council:

1. Receive and file report; and

2. Provide direction to staff for any actionable item.

STRATEGIC FOCUS AREAS
• Goal 7: Enhance Community Engagement and Presence (ECEP)

EXECUTIVE SUMMARY
Over the past year, the City of Glendora has seen an increase in concentration of street vendors and violations, which has caused safety concerns for the vendors, automobile drivers, and pedestrians. Part of State law prohibits a city from banning sidewalk vending but allows regulations based on health, safety, and welfare concerns.

The Community Preservation Division of the Police Department is responsible for enforcing public nuisance statutes and ordinances which have been enacted by state and local legislative bodies. These statutes or ordinances exist to protect the health, safety, and welfare of Glendora community members and to contribute to neighborhood vitality by setting minimum standards for structures and surrounding property and address other matters that impact the quality of life of the community. Community Preservation also participates in community events and provides outreach to educate the public on the various laws, codes, and typical nuisance complaints received before enforcement is needed. The history of Community Preservation and street vendors is being presented to the City Council this evening for consideration and additional direction, if necessary.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
California's Safe Sidewalk Vending Act, also known as Senate Bill (SB) 946, decriminalizes sidewalk vending and allows local authorities to create non-criminal laws to protect public health and safety. The act was signed into law by Governor Brown on September 17, 2018, and went into effect on January 1, 2019. SB 946 defines a sidewalk vendor as someone who sells food or merchandise on a sidewalk or pedestrian path, but does not apply to food trucks or anything with a motor.

SB 946 allows local authorities to:
 Adopt non-criminal laws to protect public health, safety, and welfare;  Develop guidelines and infrastructure to formalize the street vending industry; and  Support and facilitate sidewalk vendors.

SB 946 also prohibits local authorities from regulating sidewalk vendors unless they are consistent with the bill's provisions. For example, local law enforcement cannot fine or regulate street vendors if sidewalk traffic is light and not interfering with other activity in the area.

Item #14. Page 1
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Staff Report Page 2 of 9
In December of 2019, the City of Glendora adopted Ordinance 2046 establishing a permitting and regulatory program consistent with SB 946.

At the June 11, 2024, City Council meeting, Staff was directed to return with an item to discuss Community Preservation/Code Enforcement and the regulations surrounding Sidewalk Vending.

DISCUSSION
Community Preservation has a long history of community development, engagement, education and when necessary, enforcement. Community Preservation works with the community, a variety of City Departments and agencies within Los Angeles County to investigate potential violations of the City Zoning Code, Municipal Code, State Health Codes, and Uniformed Housing Code. Prior to 2001, Community Preservation was known as Code Enforcement and staffed by Code Enforcement Officers. With the change in name also came a change in philosophy. Previously, the primary focus was to gain compliance for code violations. The concept of Community Preservation combines compliance with the various zoning, municipal and building codes with the overall health, safety, and welfare of the community through the building of partnerships. Community Preservation is available during business hours to answer questions from citizens regarding rules and regulations, educate the public, issue parking permits, respond to community requests, and address any potential complaints/violations. Community Preservation Officers also work closely with our Homeless Liaison Officer and the Homeless outreach team to address quality of life issues for our unhoused population within the community. Additionally, Community Preservation has a strong partnership with the Community Development Department, meeting once a month, to address any concerns conveyed by citizens and review upcoming projects. This partnership ensures the needs of the community are being met since several responsibilities of Community Preservation originate or overlap with Community Development.

In addition to their regular duties, Community Preservation Officers are embedded in the community doing outreach to educate. They attend several events throughout the year, including National Night Out, Earth Day, Open House at the Police Department, Neighborhood Watch meetings, National Walk to School Day, and the Community Academy. During those events Community Preservation staff educate the public through interactions and handouts for various regulations, potential health hazards, answer questions, and provide background on Community Preservation duties. Some of the handouts used in the past include information on lead-based paint, parking regulations, alley parking and storage, bulky item storage, flags/pennants for businesses, and common nuisance complaints.

Historical Staffing Levels
Community Preservation has been part of the Police Department since 2006. Prior to 2006, they fell under the Planning and Redevelopment Department, except for a short period during 2005 when the division reported to the Police Department during the transition.

Presently, the Community Preservation division is supervised by the Support Services Supervisor and is staffed with two (2) full-time Community Preservation Officers who work with a variety of City Departments and Agencies within Los Angeles County. They assist or initiate the investigation of violations of the City Zoning, Municipal, State Health, and Uniformed Housing Codes. Community Preservation works closely with the City Attorney and Police Department to prepare legal actions when education and informal mitigation fails to remedy unsafe health and safety violations.

In 2013, Community Preservation had only one officer. When this Community Preservation Officer separated rom the City, two part-time Community Services Officers were deployed for a little over a year until the position could be filled. In 2015 one full-time and one part-time Community Preservation Officer were hired and trained. In 2016 the part-time Community Preservation Officer accepted the role full-time, bringing staffing to two full-time Community Preservation Officers. Community Preservation Officers are typically available to respond to calls Monday through Friday and two weekend days a month, in addition to any special events or details that are scheduled to address specific case needs. Last year, the second full-time Community Preservation Officer accepted another position, and a new Officer was hired to fill the Item #14. Page 2
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vacancy. The second full-time Community Preservation Officer has only recently completed field training and is now able to respond to calls on their own.

Year CPO’s
2010 3.5 (2 FT city employees, 1 PT city employee, 1 FT grant funded) 2011 3.5 (2 FT city employees, 1 PT city employee, 1 FT grant funded) 2012 1 FT city employee, 1 PT city employee
2013 1 FT city employee
2014 1 (0 FT city employee, 2 PT Community Service Officers) 2015 1.5 (1 FT city employee, PT Community Service Officer) 2016 to 2025 2 FT city employees
To ensure the community needs are met, our Community Preservation Officers obtain a variety of training to include, being certified California Association of Code Enforcement Officers (CACEO), carry current PC 832 Powers of Arrest certification through State of California Commission on Peace Officers Standards and Training (POST), First Aid/CPR/AED certification through the American Heart Association, and attend various ongoing trainings to stay up to date on laws and trends, such as officer safety, short-term rentals, and de-escalation tactics.

Reactive vs Proactive
The two Community Preservation Officers, led by the Support Services Supervisor, meet and strategize the priorities of their case load numerous times per week. These priorities are fluid and are constantly reprioritized based on the urgency of given cases, public impact, specific policy initiatives set forth by the City Council, and the overall needs of the City. Calls that are initiated from the community are reactive in nature as Community Preservation is responding to their inquiry, which is in line with the City’s Strategic Plan. Traditionally, based on the desire of the community and City Council, Community Preservation has been mainly reactive in response to violations. Community Preservation has been proactive in cases initiated by Community Preservation, law enforcement, another City Department, or outside partner agency. Cases that are egregious violations, public safety hazards, or specific issues addressing community concerns typically receive an immediate response, pulling Community Preservation from other duties to address the concerns and safety hazards.

Historical Activity
Historically, the number of cases opened, and closed, has fluctuated. Some factors that influence the number of cases opened and when they can be closed, are staffing issues (only one officer available for fieldwork), limited contact due to the pandemic, time constraints of large cases, and community generated complaints. Over the last ten years, Community Preservation has opened 10,472 cases, closed 9,762 cases, conducted 18 inspection warrants, 3 abatement location cases, and 5 receivership cases. Year to date, Community Preservation has opened 424 cases, closing 409 of them. A case is opened once a complaint is received and verified, or proactively observed by officers. Once a correctable violation is established, education and voluntary compliance is sought before a case is considered open. If education and voluntary compliance does not resolve the violation(s), a case is opened, and it is tracked to conclusion. These cases can involve multiple trips to a location, with partnerships of other agencies, City Departments, and the City Attorney to gain compliance. The cases do not include community outreach, citizen contacts, low level violations, or counter assistance that is provided daily and as such, the number of cases is not reflective of the overall workload of Community Preservation.

Community Preservation Process
Community Preservation triages complaints and observations based on public safety, nuisance, volume of calls, public impact, and direction from the City Council. Education and voluntary compliance are the recommended and preferred approach for achieving compliance. Community Preservation constantly Item #14. Page 3
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Staff Report Page 4 of 9
strives to exceed expectations by conducting follow-up with reporting parties within ten business days of the initial call and every 30 days thereafter until the case is resolved.

Properties are inspected due to citizen complaints, referrals from Los Angeles County or outside agencies, internal referrals from Police Officers who observed a possible violation, or as part of a systematic inspection program. Community Preservation Officers check for compliance with the ordinance and attempt to contact property owners, contractors, property managers, or occupants about apparent violations. Depending on the violations, the City Building Inspector may also be involved in the inspections. The goal of the Community Preservation Officer is to gain voluntary compliance; however, it is sometimes necessary to inspect or abate public nuisances or dangerous conditions on private property without the consent of the owner or occupants. Emergency inspections and abatements are also sometimes necessary to protect the public’s health or safety and must be coordinated with the City Prosecuting Attorney’s office.

Achieving and Maintaining Code Compliance
The Community Preservation Division encourages citizens to support their community by being a good neighbor and adhering to City regulations which can prevent the deterioration of our neighborhoods from public nuisance conditions and code violations. The goal is to engage the community members, educate them as to the purpose of Community Preservation and the complaints received/observed, and obtain compliance. In such instances that voluntary compliance is not obtained, a Community Preservation Officer may move on to enforcement through civil, administrative, or criminal proceedings until compliance is achieved. During the enforcement phase, daily inspections are conducted by the code enforcement officers seeking to correct the violations reported within the community. The Community Preservation remedies are as follows:

Voluntary Compliance
As reasonably possible, and when furthering the public’s health, safety or welfare, Community Preservation Officers will seek voluntary compliance from persons who violate the Glendora Municipal Code (GMC) on private property, except in cases of significant or imminent hazard to life or property. “Voluntary compliance” defined as a responsible person that has been advised verbally, and/or in writing, of an alleged violation of applicable codes on private property and has been afforded an opportunity to abate the given violation. This is the first step in contacting and educating citizens. Often community members are unaware that they are violating a code or causing a nuisance by their action/inaction.

Engaging the community members and building trust for a partnership for the betterment of the neighborhoods is the goal for voluntary compliance.

Criminal Citation
Pursuant to GMC 1.18 and in accordance with Penal Code § 836.5, the employees of the city designated by the City Manager through City Council authorization, or his/her designee, as Community Preservation Officer of the City, are authorized to arrest without a warrant a person in violation of any provisions of the GMC or whenever such a Community Preservation Officer has reasonable cause to believe that the person to be arrested has violated that provision in the Community Preservation Officer’s presence. The power of arrest is further given to a Community Preservation Officer for all offenses classified as misdemeanors or infractions (Ordinance 1703 § 1, 1999).

Prosecutorial Discretion
Nothing will be construed as limiting or affecting the prosecutorial discretion of the City Attorney. The City Attorney will look at each case, evaluate it for its legal and factual merits, and act (or not act) in accordance with legal and ethical obligations.

Further Legal Action
 Except when doing so would be the most expeditious means of abating the hazard, voluntary compliance will not be a consideration.
 A person who creates or maintains a significant or imminent hazard or life or property.

Item #14. Page 4
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Staff Report Page 5 of 9
 A person who is a prior offender, or who demonstrates a prior history or pattern of failing to comply with the codes of the city.
 A person who commits a violation of applicable codes on public property.  A person has stated or indicated his or her refusal to comply with applicable codes to a Community Preservation Officer.

Administrative Citation
Pursuant to GMC Chapter 1.18 the issuance of citations imposing administrative fines may be performed at the discretion of a Community Preservation Officer designated by the City Manager through City Council authorization, or his/her designee. The issuance of a citation to any person constitutes but one remedy of the City to address violations of the code by any person and obtain immediate compliance. By adoption of this chapter, the City does not intend to limit its authority to employ any other remedy, civil or criminal, to address any violation of this code by any person, which the City may otherwise pursue. All Administrative Citations shall adhere with the provisions outlined in GMC Chapter 1.18.

When education and voluntary compliance are not achieved, Community Preservation Officers will begin the Administrative Citation Procedure. Each step still attempts to educate and engage the community member to gain compliance at the lowest possible level and allows time for the violations to be corrected.

The process is as follows:

Correspondence:

Notice of Violations are standard form letters that are sent out for municipal code violations. In general, an initial Notice of Violation, second Notice of Violation, and citation letter is the progression for most code cases.

Initial Notice of Violation:

The first Notice of Violation is a standard form used to open communication and notify property owners and/or tenants of existing conditions on property that appear to be in violation of the code.

This initial Notice of Violation for residential properties is sent to the property owner as listed on the tax roll. A copy may also be sent to the resident on-site if the property owner is an absentee owner.

For commercial properties, the first letter is sent to the business owner or manager, with a copy of the letter also sent to the property owner. The letter describes in detail conditions that appear to be violations. The letter requests voluntary correction of the conditions listed and provides a specific period for the abatement.

Second Notice of Violation:

The second Notice of Violation is used to notify the property owner that the conditions mentioned in the first letter have not been corrected. The second Notice of Violation requests voluntary compliance and gives a specific timeline for correction of the violation(s). The timeline for correction of each violation may be determined by the Community Preservation Officer’s discretion.

Correction time frames are based on how long it would reasonably take to correct the violation, amount of time since the first notice, provisions in the GMC, and best practices. The letter must issue a warning that if the nuisance is not abated, it will result in an administrative citation or referral to the City Attorney, to legally move to the next step in the case progression.

Citation Letter:

If compliance is not gained by the second Notice of Violation in the period prescribed by the Community Preservation Officer, an Administrative Citation will be issued. The citation will be accompanied by a letter describing the reason for the citation, method of paying for the citation, and means to dispute the citation.

Administrative Citations:

Administrative Citations are issued when voluntary compliance is not met. The process for writing the citation is clearly defined in Section 1.18 of the GMC. The citation shall be a written document Item #14. Page 5
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Staff Report Page 6 of 9
and shall describe in reasonable detail the violation so that the responsible party may properly correct it. The citation shall provide a reasonable time for correction, given the circumstances of the violation. The Community Preservation Officer shall attempt to issue the citation to the responsible party at the site of any violation and obtain the signature of the responsible party, if possible.

Failure, or refusal of the responsible party, to sign the citation shall not affect the validity of the citation. If the responsible party is not located, citations will be mailed to the property owner via both certified and regular mail.

The City utilizes a third-party vendor, Data Ticket, to collect and enforce payment on administrative citations. For those cases where voluntary compliance is not obtained, they can be labor intensive for the Community Preservation Officers monitoring the violation, letters, citations, administrative hearings, and communicating with the City Attorney. The Community Preservation Officer shall enter the citation amount into Data Ticket, update the case file, and ensure that the citation is processed. If the fine is contested Data Ticket will assign a Hearing Officer and oversee an administrative hearing. If the fine is not paid, Data Ticket will issue another letter notifying the owner that a late fee is being added to the fine, and the issue may be forwarded to collections or to the City Attorney.

Police Officers issue Administrative Citations when they encounter violations of the Municipal Code.

Examples of the types of citations issued by Police Officers are unauthorized parking, loud music or gathering, vending without a permit, storage of bulk items on public property, camping violations, solicitors, park hours, and open containers. The City of Glendora also contracts with Intercon for parking enforcement for Glendora Municipal Code and vehicle code violations. The Parking Enforcement Officers supplement officers by issuing citations for overnight parking violations, time limit parking, district parking, and any non-moving vehicle code violations observed.

HISTORY OF STREET VENDORS, LEGISLATIVE AND ORDINANCE CHANGES In 2018, the Governor signed SB 946, which limits a city’s ability to regulate sidewalk vending unless a city adopts regulations consistent with the law. Pursuant to SB 946, State law prohibits a city from banning sidewalk vending but allows regulations based on health, safety and welfare concerns. The legislation defines “sidewalk vendor” as a person who sells food or merchandise on a public sidewalk or other pedestrian path. Sidewalk vending includes selling from mobile devices such as a cart or wagon, and from stationary devices including a stand or display case. With the adoption of SB 946, the State decriminalized sidewalk vending with the intent to promote economic opportunities for low-income and immigrant communities. SB 946 became effective on January 1, 2019.

In December of 2019, the City of Glendora adopted Ordinance No. 2046 establishing a permitting and regulatory program consistent with SB 946. Ordinance No. 2046 added a new chapter to the Glendora Municipal Code (GMC 10.77).
 GMC 10.77 – Includes regulations for sidewalk vendors selling food and other merchandise on a public sidewalk. The regulations include a process for permitting and operating standards.  Stationary and Roaming Vendors – Stationary vendor means a vendor operating from a fixed location. Roaming vendor means a vendor who operates by travelling from place to place and stops only to complete a transaction.
 Permit Application Process and Fee (10.77.030) – The permit application requires vendor identification, description of vending devices, items offered for sale, and proof of approvals from LA County Department of Public Health where food is sold. Each individual vendor must have their own permit. Vendors are issued a permit that must be displayed on the vending device or the vendor. The permit is issued for one year and may be renewed. The fee is $275 for a new permit and $165 for renewals.
 Operating Requirements (10.77.040) – Standards are intended to ensure that sidewalk vendors operate safely and allow sidewalks to be used by pedestrians. The code limits the size of sidewalk vending devices, hours of operation, vending devices and merchandise shall not be left Item #14. Page 6
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Staff Report Page 7 of 9
unattended, compliance with Los Angeles County permitting for sale of food, and other operating standards.
 Prohibited Activities and Locations (10.77.040-050) – SB 946 requires that prohibited activities be related to the protection of health, safety and welfare concerns. Under the ordinance, sidewalk vendors may not vend within 15 feet of a red curb, driveway, or street corner; restrict access under the Americans with Disabilities Act; or sell directly to persons in vehicles. Roaming vendors may sell in residential neighborhoods, but stationary vendors with a stand are prohibited in areas that are zoned exclusively residential.
 Penalties (10.77.070) – Penalties and fines that the City may impose for violations of sidewalk vendor regulations are explicit in SB 946. Additionally, the law contains provisions for violators to appeal fines based on “ability-to-pay” determinations. The law allows larger fines for operating without a sidewalk vendor’s permit.

As of September 5, 2024, there are nine active sidewalk vendor permits in the City. All nine permitted vendors are approved to sell flowers from stationary vending devices. Permit applications include photos showing vending devices consisting of two to three buckets containing flowers. Vendors are regularly observed selling in areas along Grand Avenue near the Oakdale Cemetery. Automobiles carrying cemetery visitors and funeral attendees are the primary customers for sidewalk vendors.

The concentration of vendors and violations have caused safety concerns for vendors, automobile drivers, and pedestrians. Below is a list of frequent violations:
 Vending within 15 feet of a driveway
 Vending within a red curb zone
 Vending to customers in vehicles
 Attempting to conduct transactions with persons in moving or illegally parked vehicles  Exceeding the vending device size requirements
 Setting up merchandise displays not approved as part of a sidewalk vendor permit Additionally, vendors on Grand Avenue are concentrated near vehicle entries to the cemetery.

Competition for space has led to arguments and occasional physical altercations among the vendors.

Enforcement
Community Preservation Officers seek to educate any vendor within the City of Glendora prior to needing to issue a citation. When a vendor is observed or a call of service is received, Community Preservation Officers contact the vendor, identify them, advise the vendor of the Glendora Municipal Code, necessary permits, and enforcement actions that will be taken if they do not comply. If the vendor fails to comply an Administrative Citation is issued. Any other violations of the State Law witnessed are addressed and the violators are issued citations for the appropriate penal, business, or vehicle code. We have seen a marked increase in vending over the last two years.

From January 1, 2024, to September 5, 2024, Community Preservation and Glendora Police Officers responded to approximately 227 calls of vendors selling a variety of goods from flowers, fruit, t-shirts, political memorabilia, and cooked food items. This is approximately a 310% increase from the 2023 calls for service for vendors. Many of the contacts have been with flower vendors and have generated the most calls from the community. Of the 227 calls, 81 of those were direct observations by Community Preservation or Glendora Police Officers. An additional 50 calls were generated from observations of City Staff. In response to these calls, Community Preservation and Glendora Police Officers have conducted several operations to educate and gain vendor compliance. The focus has been to contact each vendor, ensure they are permitted, and that they are following the Glendora Municipal Code when vending. Those who were already previously contacted and found to be vending without permits are issued Administrative Citations. Those who have never been contacted are advised to immediately stop vending until permits are obtained. If they continue to vend after the advisal, officers issue Administrative Citations.

Item #14. Page 7
Meeting Date: 9/10/2024 / Packet Page #: 243
Staff Report Page 8 of 9
Since the passage of SB 946, the City of Glendora has seen an increase in street vendor calls for service.

The majority of those contacted do not have street vendor permits and are advised to stop vending until the permit is obtained.

Historical List of Calls for Service for Vendors:

Year Total Calls Proactive Reactive Citations
Issued
2019 17 2 15 1
2020 18 2 16 1
2021 29 4 25 4
2022 31 5 26 1
2023 73 7 66 1
2024* 227 131 96 56
* Year to Date
After reviewing the year-to-date statistics, we found that the calls for street vending tend to be localized around Oakdale Cemetery and the Glendora Marketplace. The most common items are flowers along the Grand corridor and fresh fruit vending near Glendora Marketplace.

Calls for Service Area of Call
114 Grand Corridor/Oakdale Cemetery
59 Glendora Marketplace/Wal-Mart
54 All Other Areas of City
The increase in the calls for street vendors has impacted staff. Currently we do not have a certified bilingual Spanish Community Preservation Officer and frequently need to utilize a certified bilingual Spanish Police Officer to liaison when contacting vendors within the city since many vendor calls require an educational component that takes more time than a typical call and require more follow-up contacts for ongoing compliance issues. These calls for service have been labor and time intensive, requiring Community Preservation and Police Officer presence to adequately resolve the compliant or gain compliance, keeping the officers from other duties. If a call is received over the weekend, when no Community Preservation Officers are available, Police Officers are dispatched to make contact and ensure compliance. We have also received complaints from the vendors, arguing or physically fighting over locations. These types of calls require a police response to ensure the safety of the public and those involved.

While vendors persistently operate in conflict with regulations, and administrative fines are not an effective deterrent, obtaining compliance is difficult. The City may issue citations, but fines are limited under state law and vendors may request a waiver based on an “ability-to-pay.” State law limits enforcement by cities because SB 946 is intended to provide economic opportunities to low-income and immigrant communities.

Considering the safety and welfare concerns, staff has reviewed its sidewalk vendor ordinance and the regulations of several other cities. This review surveyed codes of nearby cities including Azusa, Covina and Claremont, and others including Los Angeles and San Diego. Staff finds that Glendora’s regulatory structure is comparable with some differences in prohibited activities, application requirements, vending device sizes, and insurance/liability requirements.

Staff has developed the following modifications that could be incorporated to the Glendora Municipal Code based on City Council direction.

Item #14. Page 8
Meeting Date: 9/10/2024 / Packet Page #: 244
Staff Report Page 9 of 9
 Permit applications
o Require a map or drawing of locations if a stationary vendor or route of travel if a roaming vendor.
o Request days and hours of operation.
o Insurance requirements for sidewalk vendors.
 Operating standards
o Display food and merchandise no less than two feet and not more than five feet off the ground.
o Vendors shall not occupy a space exceeding four feet in length and three feet in width including all vending devices and equipment but excluding the space occupied by the vendor.
o One city-approved umbrella or shade structure if attached to a vending device not exceeding eight feet high from the ground.
 Prohibited locations
o No vending within 25’ of yellow or red curb zone, driveway, street corner, transit stop. o No vending within 50’ of another vendor.
o No vending within 100’ of a church, school, or cemetery.  Impoundment of vendor equipment and items
o Allow the City to impound vending carts, food and equipment used in violation of City regulations.
o Allow the City to immediately dispose of impounded items that are perishable and/or cannot be safely stored.

Staff requests that the City Council consider directing staff to prepare an ordinance incorporating the modifications listed above. The proposed language is intended to address safety concerns related to vendor activities, pedestrians, and automobiles. While these additions would in theory provide greater distances and separation between vendors and dangerous situations, it does not solve the primary challenge of enforcement and compliance.

FISCAL IMPACT
There is no fiscal impact associated with the recommendations in this report. Depending on the direction from the City Council, staff will provide and updated fiscal impact.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By Marc S. Archibald, Community Services Supervisor Concurs With Not Applicable
Reviewed By Michael Randazzo, Chief of Police
Certified to Availability of Funds Kyle Johnson, Finance Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Presentation
Item #14. Page 9
Meeting Date: 9/10/2024 / Packet Page #: 245
COMMUNITY PRESERVATION
& SIDEWALK VENDING
POLICE DEPARTMENT/COMMUNITY DEVELOPMENT DEPARTMENT
CITY COUNCIL MEETING
SEPTEMBER 10, 2024
MARC ARCHIBALD, SUPPORT SERVICES SUPERVISOR
JEFF KUGEL, COMMUNITY DEVELOPMENT DIRECTOR
Item #14. Page 10
Meeting Date: 9/10/2024 / Packet Page #: 246
COMMUNITY PRESERVATION
& SIDEWALK VENDING
Item #14. Page 11
Meeting Date: 9/10/2024 / Packet Page #: 247
VENDOR ENFORCEMENT PROCESS
The goal is to gain compliance with the laws from all vendors doing business in the city through:
• Education
• Voluntary Compliance
• Administrative Citations
• Criminal Citations
• Parking Citations
Between 1/1/2024 to 9/5/2024, City Staff responded to 227 vendors selling a variety of goods and 46 citations were issued.

Item #14. Page 12
Meeting Date: 9/10/2024 / Packet Page #: 248
HISTORICAL ACTIVITY
2024
• 424 cases opened
• 409 cases closed
DURING THE LAST 10 YEARS:
• 10,472 cases opened
• 9,762 cases closed
• 18 inspection warrants
• 3 abatement location cases
• 5 receivership cases
Item #14. Page 13
Meeting Date: 9/10/2024 / Packet Page #: 249
PRIOR TO 2006

COMMUNITY
PRESERVATION FELL
UNDER THE PLANNING
AND

REDEVELOPMENT

DEVELOPMENT
HISTORICAL STAFFING LEVELS
Year CPO’s
2010 3.5 (2 FT city employees, 1 PT city employee, 1 FT grant funded) 2011 3.5 (2 FT city employees, 1 PT city employee, 1 FT grant funded) 2012 1 FT city employee, 1 PT city employee
2013 1 FT city employee
2014 1 (0 FT city employee, 2 PT Community Service Officers) 2015 1.5 (1 FT city employee, PT Community Service Officer) 2016 to 2025 2 FT city employees
Item #14. Page 14
Meeting Date: 9/10/2024 / Packet Page #: 250
REACTIVE VS. PROACTIVE

REACTIVE
• Calls that are initiated from the community

PROACTIVE
• Initiated by Community Preservation, law enforcement, another city department, or outside partner agency from observations
Item #14. Page 15
Meeting Date: 9/10/2024 / Packet Page #: 251
OBTAINING VOLUNTARY

COMPLIANCE
- Facilitating Positive Neighbor Relationships
- Acting On Complaints Received Or
Observed
- Engage, Educate On Codes
NON-COMPLIANCE MOVE TO

ENFORCEMENT
- Correspondence
- Violation Notices (Initial, Second, etc)
- Citation Letter
- Administrative Citation
- Further Legal Action
ACHIEVING AND MAINTAINING CODE

COMPLIANCE
Item #14. Page 16
Meeting Date: 9/10/2024 / Packet Page #: 252
LEGISLATION AND ORDINANCE

CHANGES
• In 2018, State of California adopts SB 946. The law is intended to provide entrepreneurship and economic opportunities to low-income and immigrant communities.
• SB 946 requires that local regulations for sidewalk vendors be limited to health, safety and welfare concerns.
• In 2019, the City adopted Ordinance 2046 establishing a permitting and regulatory program consistent with SB 946.

Item #14. Page 17
Meeting Date: 9/10/2024 / Packet Page #: 253
WHAT IS A SIDEWALK VENDOR
A person who sells food or merchandise from a pushcart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance, or from one’s person, upon a public sidewalk or other pedestrian path.

Item #14. Page 18
Meeting Date: 9/10/2024 / Packet Page #: 254
Item #14. Page 19
Meeting Date: 9/10/2024 / Packet Page #: 255
Item #14. Page 20
Meeting Date: 9/10/2024 / Packet Page #: 256
Item #14. Page 21
Meeting Date: 9/10/2024 / Packet Page #: 257
PENALTIES AND FINES
• Penalties and Fines are explicit in SB 946.
- $100 first violation
- $200 second violation within one year of first
- $500 for each additional within one year
- Recission of vendor permit upon fourth violation
• When assessing an administrative five, the City will also take into account a person’s ability to pay.
• As of September 2024, there are nine active vendor permits.

Item #14. Page 22
Meeting Date: 9/10/2024 / Packet Page #: 258
CALLS FOR SERVICE
SINCE THE PASSAGE OF SB 946, THE CITY OF GLENDORA HAS SEEN AN INCREASE IN STREET VENDOR CALLS FOR SERVICE.

Year Total Calls Proactive Reactive Citations
Issued
2019 17 2 15 1
2020 18 2 16 1
2021 29 4 25 4
2022 31 5 26 1
2023 73 7 66 1
2024* 227 131 96 56
*Year to date number. Proactive calls include reports by City representatives, and work by PD staff.

Item #14. Page 23
Meeting Date: 9/10/2024 / Packet Page #: 259
CALLS FOR SERVICE
THE CALLS FOR STREET VENDING TEND TO BE LOCALIZED AROUND OAKDALE CEMETERY AND THE GLENDORA MARKETPLACE. THE MOST COMMON ITEMS ARE FLOWERS ALONG THE GRAND CORRIDOR AND FRESH FRUIT VENDING NEAR GLENDORA MARKETPLACE.

Calls for Service
(2024 YTD) Area of Call
114 Grand Corridor /
Oakdale Cemetery
59 Glendora Marketplace /
Wal-Mart
54 All Other Areas of City
Item #14. Page 24
Meeting Date: 9/10/2024 / Packet Page #: 260
Item #14. Page 25
Meeting Date: 9/10/2024 / Packet Page #: 261
Item #14. Page 26
Meeting Date: 9/10/2024 / Packet Page #: 262

RECOMMENDATION
That the City Council:

1. Receive and file report.

2. Provide direction to staff for any actionable item(s).

Item #14. Page 27
Meeting Date: 9/10/2024 / Packet Page #: 263

Glendora City CouncilSeptember 10, 2024

Glendora City Council
September 10, 2024