CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY
AGENDA
TUESDAY, NOVEMBER 12, 2024
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
Glendora regularly scheduled public meetings are conducted utilizing a hybrid format and will take place in accordance with the requirements of the Ralph M. Brown Act. To participate virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or zoom.us/j/9329247224. The teleconferencing procedures followed relating to elected and/or appointed officials’ participation in public meetings will comply with Government Code §54953 et seq.
MAYOR/CHAIR
Mendell Thompson, District 5
MAYOR PRO TEM/VICE-CHAIR
David Fredendall, District 2
COUNCIL/COMMISSIONERS
Michael Allawos, District 1
Gary Boyer, District 3
Karen Davis, District 4
MEETING SCHEDULE
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 PM, when scheduled, and general business session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.org, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Wednesday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.org/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY
AGENDA
TUESDAY, NOVEMBER 12, 2024
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 PM, when scheduled, and General Business Session will commence at 7:00 PM.
NOTICE IS FURTHER GIVEN that to watch and listen to the meeting virtually, download Zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224. Public comment will be allowed in person, through email, or by mail.
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957(b) to conduct an employee performance evaluation for the position of City Manager.
2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to Government Code §54957.6 with the Mayor and Mayor Pro Tem as the City negotiators, regarding labor negotiations with unrepresented employee – City Manager.
PLEDGE OF ALLEGIANCE AND INVOCATION
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
3. Public Comments received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
4. Presentation by the San Gabriel Valley Council of Governments (SGVCOG) regarding programs, accomplishments, and goals for the coming year
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
5. Review and Affirm Disbursements for October 2024 in the amount of $6,509,801.79 CITY RECOMMENDATION: 1. Review and affirm disbursements for October 2024 in the amount of $6,509,801.79.
6. Adopt a Resolution Authorizing a Non-Financial Agreement with the California Franchise Tax Board for Exchange of Business License Tax Data
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL AUTHORIZING A RECIPROCAL AGREEMENT WITH THE
CALIFORNIA FRANCHISE TAX BOARD FOR THE EXCHANGE OF BUSINESS LICENSE TAX DATA" authorizing a Non-Financial Agreement with the California Franchise Tax Board (“FTB”) for Exchange of Business License Tax Data; and 2. Authorize the City Manager and his/her designee(s) to execute a non-financial reciprocal agreement with the California FTB for the exchange of Business License Tax Data for a term beginning January 1, 2025 through December 31, 2027, subject to non-substantive changes approved by the City Manager and City Attorney.
7. Approve of Amendment No. 3 to the Agreement for Contractual Services between Thirkettle Corporation dba Aqua Metric Sales Company and the City of Glendora dated January 2020 for water division AMI meter system maintenance extending the term of the agreement for three years in an amount not to exceed $158,656
CITY RECOMMENDATION: 1. Approve Amendment No. 3 to the Agreement for Contractual Services with Thirkettle Corp dba Aqua Metric Sales Company for AMI Meter System Annual Maintenance, extending the term of the agreement for an additional three-year period, in an amount not to exceed $158,656; and 2. Authorize the City Manager to execute Amendment No. 3.
8. Approve Amendment No. 3 to the agreement for contractual services between Thirkettle Corporation dba Aqua Metric Sales Company and the City of Glendora dated September 8, 2020 for water division meter parts and supplies, extending the term of the agreement for one year and increasing the contract sum to an amount not to exceed $190,000
CITY RECOMMENDATION: 1. Approve Amendment No. 3 to the Agreement for Contractual Services with Thirkettle Corp dba Aqua Metric Sales Company for Water Division Meter Parts and Supplies, extending the term of the agreement for an additional one-year period, and increasing the contract sum to an amount not to exceed $190,000; and 2. Authorize the City Manager or his designee to execute Amendment No. 3 with Thirkettle Corp dba Aqua Metric Sales Company including minimal and/or non-substantive changes.
9. Notice of Completion for the Abatement and Demolition of the City Owned Property at 1762 Dale Road, Plan No. 1389
CITY RECOMMENDATION: 1. Accept the completion of the Abatement and Demolition of City Property at 1762 Dale Road Project, Plan No. 1389, by Horizon Construction Co., Int’l Inc.; 2.
Approve the final contract amount of $1,368,200; 3. Authorize the Mayor to sign the Notice of Completion for Recordation; 4. Authorize the Public Works Director to release the project retention 35 days after the recordation of Notice of Completion; 5. Authorize the release of the Labor and Materials Bond in the amount of $1,289,373.94, six months after recordation of Notice of Completion, if no claims have been received; and 6. Authorize the release of the Faithful Performance Bond one (1) year following recordation of Notice of Completion if the improvements remain free from defects in materials and workmanship.
MEMBER AGENDA ITEMS
10. Community Preservation Staffing
CITY RECOMMENDATION: 1. Receive and file report; and 2. Provide direction to staff for any actionable item.
NEW BUSINESS
11. Water Conservation Report
CITY RECOMMENDATION: 1. Receive and discuss the Water Conservation Report.
12. Approve an Agreement with Miracle Playground Sales for Pour-In-Place Surfacing for South Hills Park, Ole Hammer Park, and Willow Springs Park in an amount not to exceed $284,700.60 CITY RECOMMENDATION: 1. Adopt a CEQA Notice of Exemption for Capital Improvement Project Pour-In-Place for South Hills Park, Ole Hammer Park, and Willow Springs Park; 2. Approve an Agreement with Miracle Playground Sales for Pour-In-Place Surfacing for South Hills Park, Ole Hammer Park, and Willow Springs Park in the amount of $284,700.60; and 3. Authorize the City Manager or his designee to execute the agreement with Miracle Playground Sales including minimal and/or non-substantive changes.
13. Approve an Agreement with IDS Group, Inc. for Architectural, Engineering and Consultant Services for the City Corporate Yard Improvement Project in an amount not to exceed $725,581 CITY RECOMMENDATION: 1. Award an Agreement for Contract Services to IDS Group, Inc., in the not to exceed amount of $725,581; and 2. Authorize the City Manager or his designee to execute the agreement, including any minimal and/or non-substantive changes.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: November 7, 2024
Kathleen R. Sessman, MMC
City Clerk/Communications Director