CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 6:00 PM.
ROLL CALL
Members Present: Michael Allawos, Gary Boyer, Karen Davis, Mayor Pro Tem/Vice-Chair David Fredendall, Mayor/Chair Mendell L. Thompson
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager Moises Lopez, City Clerk/Communications Director Kathleen R. Sessman, Public Works Director William Wittkopf, Assistant Public Works Director Valerie Velasquez-Santoya, Recreation and Human Services Director John Aguirre, Finance Director/Treasurer Kyle Johnson, Water Division Manager Jacob Chavira, Police Captain Shelly Gold, Support Services Supervisor Marc Archibald, Senior Management Analyst Russell Ackerman, Management Analyst Kelsey Fay, Senior Digital Media Specialist Greg Morton, Digital Media Specialist Craig Gill, and Deputy City Clerk/Records Manager Roxanne Breceda
CLOSED SESSION
Closed Session titles were read into the record. There was no one wishing to provide comment.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION A closed session will be held, pursuant to Government Code §54957(b) to conduct an employee performance evaluation for the position of City Manager.
2. CONFERENCE WITH LABOR NEGOTIATOR A closed session will be held, pursuant to Government Code §54957.6 with the Mayor and Mayor Pro Tem as the City negotiators, regarding labor negotiations with unrepresented employee – City Manager.
Closed Session adjourned at 6:48 PM and the meeting was convened back into Open Session at 7:00 PM with all members present.
City Attorney Aleshire reported the following Closed Session actions: Items 1 and 2, A performance evaluation was performed, and labor negotiations were conducted. The City Council unanimously approved authorizing a discretionary incentive payment of $15,000 under the existing City Manager’s contract consistent with the direction given last year.
PLEDGE OF ALLEGIANCE AND INVOCATION
The Invocation was given by Reverend Davis of First Christian Church Glendora.
City of Glendora Minutes
Regular Meeting
Tuesday, November 12, 2024
City Hall Council Chamber
116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency, Housing Authority and Public Financing Authority, which are concurrently convening this evening.
Minutes Tuesday, November 12, 2024 Page 2 of 5
Regular Joint Meeting City Council, Successor Agency, and Housing Authority The Pledge of Allegiance was led by Public Works Director William Wittkopf.
REORDERING OF AND ADDITIONS TO THE AGENDA
There were no requests received.
PUBLIC COMMENT
3. Public Comments received
There was no one wishing to provide comment.
MEMBER STATEMENTS/REPORTS
Council Member / Commissioner Allawos reported on San Gabriel Valley Council of Governments meeting; announced Holiday Stroll event
Council Member / Commissioner Davis commented on the upcoming Holiday Stroll and Stuff the Bus.
Mayor Pro Tem / Vice-Chair Fredendall commented on the Holiday Stroll, acknowledged city staff for their support with the Veteran’s Day ceremony at City Hall and Veteran’s Day event at Forest Lawn.
Council Member / Commissioner Boyer announced Gingerbread contest, Holiday Stroll and recognized outgoing Glendora Unified School District Board Members Elizabeth Rueter and Robin Merkley.
Mayor / Chair Thompson commented on the Holiday Stroll, giving thanks on November 28; and thanked the community for voting and those that ran during this election year. In closing, requested to reopen Public Comment.
A motion was made by Council Member Boyer, seconded by Council Member Allawos, to reopen public comment. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows AYES Allawos, Boyer, Davis, Fredendall, Thompson; NOES None; ABSENT None; ABSTAIN None.
Comment was received from: Western States Regional Council of Governments Representative Juan Luna.
CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond commented on the unofficial results of the November 5, 2024 elections relating to Measure Z, budget funding, and City Council District 3.
SPECIAL ITEMS
4. Presentation by the San Gabriel Valley Council of Governments (SGVCOG) regarding programs, accomplishments, and goals for the coming year A presentation was given by San Gabriel Valley Regional Housing Trust Manager Brielle Salazar and San Gabriel Valley Council of Governments Manager of Transportation Roy Choi.
CONSENT CALENDAR
Minutes Tuesday, November 12, 2024 Page 3 of 5
Regular Joint Meeting City Council, Successor Agency, and Housing Authority A motion was made by Council Member / Commissioner Allawos, seconded by Mayor Pro Tem /Vice Chair Fredendall to approve Consent Calendar Items as presented, affirming the actions appropriate to each item. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES:
Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None, ABSENT: None; ABSTAIN: None.
5. Review and Affirm Disbursements for October 2024 in the amount of $6,509,801.79 The City Council, Successor Agency, and Housing Authority 1. Reviewed and affirmed disbursements for October 2024 in the amount of $6,509,801.79.
6. Adopt a Resolution Authorizing a Non-Financial Agreement with the California Franchise Tax Board for Exchange of Business License Tax Data
The City Council 1. Adopted City Council Resolution CC 2024-47 entitled, "A
RESOLUTION OF THE CITY COUNCIL AUTHORIZING A RECIPROCAL
AGREEMENT WITH THE CALIFORNIA FRANCHISE TAX BOARD FOR THE EXCHANGE OF BUSINESS LICENSE TAX DATA" authorizing a Non-Financial Agreement with the California Franchise Tax Board (“FTB”) for Exchange of Business License Tax Data; and 2. Authorized the City Manager and his/her designee(s) to execute a Non-Financial Reciprocal Agreement with the California FTB for the exchange of Business License Tax Data for a term beginning January 1, 2025 through December 31, 2027, subject to non-substantive changes approved by the City Manager and City Attorney.
7. Approve of Amendment No. 3 to the Agreement for Contractual Services between Thirkettle Corporation dba Aqua Metric Sales Company and the City of Glendora dated January 2020 for water division AMI meter system maintenance extending the term of the agreement for three years in an amount not to exceed $158,656
The City Council 1. Approved Amendment No. 3 to the Agreement for Contractual Services with Thirkettle Corp dba Aqua Metric Sales Company for AMI Meter System Annual Maintenance, extending the term of the Agreement for an additional three-year period, in an amount not to exceed $158,656; and 2. Authorized the City Manager to execute Amendment No. 3.
8. Approve Amendment No. 3 to the agreement for contractual services between Thirkettle Corporation dba Aqua Metric Sales Company and the City of Glendora dated September 8, 2020 for water division meter parts and supplies, extending the term of the agreement for one year and increasing the contract sum to an amount not to exceed $190,000 The City Council 1. Approved Amendment No. 3 to the Agreement for Contractual Services with Thirkettle Corp dba Aqua Metric Sales Company for Water Division Meter Parts and Supplies, extending the term of the Agreement for an additional one-year period, and increasing the contract sum to an amount not to exceed $190,000; and 2. Authorized the City Manager or his designee to execute Amendment No. 3 with Thirkettle Corp dba Aqua Metric Sales Company including minimal and/or non-substantive changes.
9. Notice of Completion for the Abatement and Demolition of the City Owned Property at 1762 Dale Road, Plan No. 1389
The City Council 1. Accepted the completion of the Abatement and Demolition of City Minutes Tuesday, November 12, 2024 Page 4 of 5
Regular Joint Meeting City Council, Successor Agency, and Housing Authority Property at 1762 Dale Road Project, Plan No. 1389, by Horizon Construction Co., Int’l Inc.; 2.
Approved the final contract amount of $1,368,200; 3. Authorized the Mayor to sign the Notice of Completion for Recordation; 4. Authorized the Public Works Director to release the project retention 35 days after the recordation of Notice of Completion; 5. Authorized the release of the Labor and Materials Bond in the amount of $1,289,373.94, six months after recordation of Notice of Completion, if no claims have been received; and 6. Authorized the release of the Faithful Performance Bond one (1) year following recordation of Notice of Completion if the improvements remain free from defects in materials and workmanship.
MEMBER AGENDA ITEMS
10. Community Preservation Staffing
Following discussion, a motion was made by Council Member Davis, seconded by Council Member Boyer, that the City Council 1. Receive and file the report. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
NEW BUSINESS
11. Water Conservation Report
Following discussion, a motion was made by Council Member Davis, seconded by Council Member Allawos, that the City Council 1. Receive and discuss the Water Conservation Report.
An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
12. Approve an Agreement with Miracle Playground Sales for Pour-In-Place Surfacing for South Hills Park, Ole Hammer Park, and Willow Springs Park in an amount not to exceed $284,700.60
Following discussion, a motion was made by Council Member Boyer, seconded by Mayor Pro Tem Fredendall, that the City Council 1. Adopt a CEQA Notice of Exemption for Capital Improvement Project Pour-In-Place for South Hills Park, Ole Hammer Park, and Willow Springs Park; 2. Approve an Agreement with Miracle Playground Sales for Pour-In-Place Surfacing for South Hills Park, Ole Hammer Park, and Willow Springs Park in the amount of $284,700.60; and 3. Authorize the City Manager or his designee to execute the Agreement with Miracle Playground Sales including minimal and/or non-substantive changes. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
13. Approve an Agreement with IDS Group, Inc. for Architectural, Engineering and Consultant Services for the City Corporate Yard Improvement Project in an amount not to exceed $725,581
Following discussion, a motion was made by Mayor Pro Tem Fredendall, seconded by Council Member Davis, that the City Council 1. Award an Agreement for Contract Services to IDS Group, Inc., in the not to exceed amount of $725,581; and 2. Authorize the City Manager or his designee to execute the agreement, including any minimal and/or non-substantive changes. An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Allawos, Boyer, Davis, Fredendall, Thompson; NOES: None; ABSENT: None; ABSTAIN: None.
Minutes Tuesday, November 12, 2024 Page 5 of 5
Regular Joint Meeting City Council, Successor Agency, and Housing Authority
MEMBER/STAFF CLOSING COMMENTS
Mayor / Chair Thompson announced Stuff the Bus event.
Council Member / Commissioner Allawos wished everyone Happy Thanksgiving.
Council Member / Commissioner Davis thanked community members.
Mayor / Chair Thompson commented on the Holiday Stroll and announced that there will not be a City Council meeting on November 26, 2024, and that the next meeting City Council meeting will be held on December 10, 2024.
ADJOURNMENT
Meeting was adjourned at 9:05 pm.
Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on January 14, 2025 .