Revised Agenda 1/13/2025
(Added text is indicated in bold italics, deleted text is indicated in strikethrough) Item No. 1 Closed Session added with start time of 6:00 PM
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 14, 2025
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
MAYOR/CHAIR
David Fredendall, District 2
MAYOR PRO TEM/VICE-CHAIR
Michael Allawos, District 1
COUNCIL/COMMISSIONERS
Shaunna Elias, District 3
Karen Davis, District 4
Mendell L. Thompson, District 5
MEETING SCHEDULE
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 PM, when scheduled, and general business session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.gov, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Wednesday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.gov/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 14, 2025
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA 6:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 6:00 PM and General Business Session will commence at 7:00 PM.
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 PM, when scheduled, and general business session will commence at 7:00 PM. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
NOTICE IS HEREBY GIVEN that an emergency item arose after the posting of the agenda, and that there is an immediate need for the City Council to take action. The agenda has been revised to add a 6:00 PM Closed Session, with the requested Closed Session item entitled “Threat to Public Services or Facilities.” A two-thirds vote of the City Council is required to “officially” place this matter on tonight’s agenda.
1. THREAT TO PUBLIC SERVICES OR FACILITIES A closed session will be held, pursuant to Government Code §54957, regarding a possible threat to public services or facilities.
Consultation with: City Manager, Assistant City Manager, Deputy City Manager, City Attorney, and Public Works Director
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
12. Public Comment
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
23. Recognition of Outgoing Mayor Mendell L. Thompson
PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.
PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
34. Conduct a Public Hearing to consider a Resolution amending the City of Glendora Master Fee Schedule for services relating to Sidewalk Vendors and Vending CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL AMENDING THE CITY OF GLENDORA MASTER FEE SCHEDULE PERTAINING TO FEES AND CHARGES FOR SIDEWALK VENDORS AND VENDING.”
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
4.5. Affirm the November 12, 2024, December 2-3, 2024, and December 10, 2024 Meeting minutes CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm minutes as presented.
56. Review and Affirm Disbursements for November 2024 in the amount of $5,612,897.27 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Review and Affirm Disbursements for November 2024 in the amount of $5,612,897.27.
67. Review and Affirm Disbursements for December 2024 in the amount of $3,918,450.57 CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Review and Affirm Disbursements for December 2024 in the amount of $3,918,450.57.
78. City of Glendora and Glendora Successor Agency Investment Report for November 2024 CITY/AGENCY RECOMMENDATION: 1. Receive and file the Monthly Investment Activity Report for November 2024.
89. Adopt a Resolution authorizing the Examination of Sales or Transaction and Use Taxes Records CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF GLENDORA AUTHORIZING SPECIFIED CITY
OFFICIALS AND HINDERLITER, DE LLAMAS & ASSOCIATES TO EXAMINE RECORDS
RELATING TO THE TRANSACTIONS AND USE TAX (TUT) COLLECTED BY CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION"; and 2. Approve Amendment No. 2 to the agreement for Sales, Use and Transactions Tax Audit and Informational services with Hinderliter De Llamas and Associates in the amount $3,600 Annually and Twenty-Five Percent of audit and recovery transaction and use tax revenue.
910. Approve an agreement with Sports Facilities Group Inc. for the installation of new bleachers at the Crowther Teen and Family Center in the amount of $44,306.25 CITY RECOMMENDATION: 1. Approve an agreement with Sports Facilities Group, INC. for the installation of new bleachers at the Crowther Teen and Family Center in the amount of $44,306.25; 2.
Authorize the City Manager or his designee to execute the agreement with Sports Facilities Group, Inc. including minimal and/or non-substantive changes; and 3. Approve a supplemental appropriation in the amount of $50,000 in Capital Projects Fund 301.
1011. Award the Contract for the 2025 Citywide Pavement Evaluation Update, Plan 1393, to Bucknam Infrastructure Group, Inc
CITY RECOMMENDATION: 1. Award the Contract for the Citywide Pavement Management Plan Update, Plan 1393, to Bucknam Infrastructure Group, Inc. in the amount of $174,879; 2. Authorize the Public Works Director to execute any necessary change order; 3. Approve a supplemental appropriation in Capital Projects Fund 301 in the amount of $43,000; and 4. Authorize the Mayor to execute the Agreement.
1112. Authorize the purchase of a 2023 Ford F-450 with valve exerciser from National Auto Fleet Group CITY RECOMMENDATION: 1. Authorize the purchase of one (1) 2023 Ford F-450 with PV100- PT1000 valve exerciser body from National Auto Fleet Group based in Watsonville, CA for $267,451.10, including taxes and fees.
1213. Approve Amendment No. 3 to the Agreement for Contractual Services between George E. Booth Co., LLC and the City of Glendora dated September 8, 2020, for supervisory control and data acquisition (SCADA) system maintenance services for the Water Division, extending the term of the agreement for one year and increasing the contract sum to an amount not to exceed $397,759 CITY RECOMMENDATION: 1. Approve Amendment No. 3 to the Agreement for Contractual Services with George E. Booth Co., LLC for supervisory control and data acquisition (SCADA) system maintenance services, extending the term of the agreement for an additional one-year period, and increasing the contract sum to an amount not to exceed $397,759; and 2. Authorize the City Manager or his designee to execute Amendment No. 3 with George E. Booth Co., Inc. including minimal and/or non-substantive changes.
1314. Second Reading and Adoption of Ordinance No. 2093 Amending Chapters 10.76 (Street Vending) and 10.77 (Sidewalk Vending) of the Glendora Municipal Code Pertaining to the Regulation of Sidewalk Vendors
CITY RECOMMENDATION: 1. Waive full reading, read by title only, and adopt on second reading an Ordinance 2093 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING TITLE 10 (VEHICLES AND TRAFFIC) OF THE GLENDORA MUNICIPAL CODE CHAPTERS 10.76 (STREET VENDING) AND 10.77 (SIDEWALK VENDING) TO UPDATE THE CITY OF GLENDORA’S REGULATORY PROGRAM APPLICABLE TO STREET AND SIDEWALK VENDORS.”
MEMBER AGENDA ITEMS
1415. Conduct the Annual Review of City Council Appointments to Various Regional Organizations as City Representatives/Delegates and adopt proposed Resolution appointing delegates and alternates for 2025
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL APPOINTING DELEGATES AND ALTERNATES TO VARIOUS
REGIONAL BOARDS AND COMMITTEES THAT THE CITY OF GLENDORA IS A MEMBER FOR 2025 AND RESCIND RESOLUTION CC 2024-41.”
1516. Amended By-Laws of the Glendora Village Business Improvement District (BID) Advisory Board CITY RECOMMENDATION: 1. Approve the Amended By-Laws of the Glendora Village Business Improvement District (BID) Advisory Board.
UNFINISHED BUSINESS
1617. Award an Agreement for Contract Services with WaterWise Consulting for Water Conservation Professional Services through June 30, 2025, with an option to extend the term for a maximum of five additional one-year periods, in an amount not to exceed $275,000 per Fiscal Year CITY RECOMMENDATION: 1. Award an Agreement for Contract Services with WaterWise Consulting in an amount not to exceed $275,000 per fiscal year; 2. Authorized the Public Works Director to execute any necessary contingency in an amount not to exceed ten percent (10%) of the original contract amount; and 3. Authorize the City Manager to execute the agreement including extensions for up to a maximum of five one-year periods.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.gov not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: January 7, 2025
Revised: January 13, 2025 Kathleen R. Sessman, MMC
City Clerk/Communications Director