Packet Revised 1/24/2025
(Added text is indicated in bold italics, deleted text is indicated in strikethrough) Agenda Item No. 10 Staff Report and Attachment C
Agenda Item No. 13 Attachments
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 28, 2025
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
MAYOR/CHAIR
David Fredendall, District 2
MAYOR PRO TEM/VICE-CHAIR
Michael Allawos, District 1
COUNCIL/COMMISSIONERS
Shaunna Elias, District 3
Karen Davis, District 4
Mendell L. Thompson, District 5
MEETING SCHEDULE
The regular meetings of the City Council shall be held on the second and fourth Tuesday of each month, closed session business will commence as early as 5:00 PM, when scheduled, and general business session will commence at 7:00 PM.
BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.
LIVE BROADCASTING AND REBROADCASTING
Regular meetings are broadcast LIVE on the City Website at www.cityofglendora.gov, Meetings also broadcast on Channel 3 (Spectrum) & Channel 32 (Frontier) and are replayed Wednesday - Sunday the week following the meeting. Meetings are also available any time for replay through the City's webpage at cityofglendora.gov/citymeetings.
Meetings can also be viewed via the City YouTube channel at YouTube.com/cityofglendoraca.
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
TUESDAY, JANUARY 28, 2025
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA 5:00 PM CLOSED SESSION
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that Closed Session business will commence at 5:00 PM and General Business Session will commence at 7:00 PM.
CALL TO ORDER
ROLL CALL
CLOSED SESSION
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Closed Session discussions authorized by state law and allow the legislative body to consider/hear any matter which it is authorized by state law to hear or consider in closed session.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS A closed session will be held, pursuant to Government Code 54956.8, enable the City Council and Housing Authority to give direction to its negotiator(s) Adam Raymond, Danny Aleshire, Moises Lopez, and Jeff Kugel regarding that certain real property 1762 Dale Road, APN 8631-013-023. The City's real property negotiator will seek direction from the City Council regarding Exclusive Negotiating Agreement.
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION A closed session will be held, pursuant to Government Code §54956.9(d)(1)), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Roger White v. The City of Glendora; Case Number: 24-179539.
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(2) and (e)(1) because a point has been reached in the opinion of the City Council on the advice of legal counsel that there is significant exposure to litigation based on: Facts and circumstances that might result in litigation against the City but which the City believes are not yet known to a potential plaintiff or plaintiffs, which facts and circumstances need not be disclosed.
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
Invocation
Pledge of Allegiance
HIGH SCHOOL STUDENT REPORTS
4. High School Student Reports
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and offagenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
5. Public Comments Received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
6. Glendora Police Department Quarterly Update
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
7. Affirm Minutes from January 14, 2025 Meeting
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Affirm Minutes as presented.
8. City of Glendora and Glendora Successor Agency Investment Report for December 2024 CITY/AGENCY RECOMMENDATION: 1. City of Glendora and Glendora Successor Agency Investment Report for December 2024.
9. Approve an Agreement with Sports Facilities Group Inc. for the installation of new bleachers at the Crowther Teen and Family Center in the amount of $46,965 CITY RECOMMENDATION: 1. Approve an agreement with Sports Facilities Group, Inc. for the installation of new bleachers at the Crowther Teen and Family Center in the amount of $46,965; and
2. Authorize the City Manager or his designee to execute the agreement with Sports Facilities Group, Inc. including minimal and/or non-substantive changes; and 3. Approve a supplemental appropriation in the amount of $50,000 in Capital Projects Fund 301.
MEMBER AGENDA ITEMS
10. Update to fill an Unscheduled Vacancy on the Community Services Commission, Office No. 3 with a Term expiring June 30, 2027
CITY RECOMMENDATION: 1. Receive update and provide direction to staff on appointing applicant to fill an unscheduled vacancy on the Community Services Commission (Office No. 3; Term Ending June 30, 2027); and 2. Confirm City Council availability for a Special Meeting on Tuesday, February 11, 2025 to conduct interviews and appoint.
NEW BUSINESS
11. Approval of a contract service agreement with RSG, Inc. for consulting services related to annexation of unincorporated areas within the City of Glendora's sphere of Influence (Project # PLN24-0027)
CITY RECOMMENDATION: 1. Approve a contract services agreement with RSG, Inc. for professional services to assist the City to annex five remaining unincorporated areas within the City of Glendora’s sphere of influence; and 2. Approve a supplemental appropriation in General Fund (101) in the amount of $160,000; and 3. Authorize the City Manager or their designee to execute the agreement, including minimal and non-substantive changes.
12. Approve a Professional Services Agreement with EXP U.S. Services Inc. for Design Services and Construction Project Management for the Glendora Avenue Water and Street Improvement Project in the amount of $806,172
CITY RECOMMENDATION: 1. Award a Professional Services Agreement to EXP U.S. Services Inc. for Design Services and Construction Project Management for the Glendora Avenue Water and Street Improvement Project in the amount of $806,172; and 2. Authorize the City Manager or his designee to execute the Agreement, including any minimal and/or non-substantive changes; and 3.
Approve a supplemental appropriation in Measure M Fund (234) in the amount of $242,000 and Water Capital Fund (502) in the amount of $565,000 for this project.
13. Approve a Professional Services Agreement with TKE Engineering Inc. for Design of Water and Street Improvements and Construction Project Management for Colorado Avenue, et al. in the amount of $195,225
CITY RECOMMENDATION: 1. Award a Professional Services Agreement to TKE Engineering Inc. for design of Water and Street Improvements and Construction Project Management for Colorado Ave, et al., in the amount of $195,225; and 2. Authorize the City Manager or his designee to execute the agreement, including any minimal and/or non-substantive changes; and 3. Approve an appropriation from the Measure M Fund (234) in the amount of $59,000 and the Water Capital Fund (502) in the amount of $137,000 for this project.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.gov not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.
Dated: January 23, 2025
Revised: January 24, 2025 Kathleen R. Sessman, MMC
City Clerk/Communications Director