CITY OF GLENDORA
SPECIAL MEETING
OF THE
GLENDORA CITY COUNCIL
AGENDA
Tuesday, April 22, 2025
5:00 PM
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
MAYOR
David Fredendall, District 2
MAYOR PRO TEM
Michael Allawos, District 1
COUNCIL
Karen Davis, District 4
Shaunna Elias, District 3
Mendell Thompson, District 5
GUIDE TO PUBLIC MEETINGS PARTICIPATING IN
PUBLIC MEETING
MEETING MATERIALS
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.
Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.
Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.
To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, email, phone call, mail and any other method which may become available.
Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
1. Public Comments Received
CLOSED SESSION
2. CONFERENCE WITH LABOR NEGOTIATOR
A closed session will be held, pursuant to Government Code §54957.6 to conduct labor negotiations. City Manager Adam Raymond, City Attorney Danny Aleshire, Assistant City Manager Moises Lopez, Deputy City Manager Marie Ricci, Chief of Police Mike Randazzo, and Human Resources Analyst Jaclyn Brown. Employee Organizations: Glendora Police Managers Association (GPMA), Glendora Police Officers Association (GPOA), and American Federation of State, County & Municipal Employees (AFSCME)
UNFINISHED BUSINESS
3. Conduct Interviews and Appoint a Representative to Fill the Unscheduled Vacancy on the Board of Library Trustees, Office No. 2 with a Term that Expires on June 30, 2027 Recommended Action for City Council:
— 1. Conduct interviews and appoint a representative to fill the unscheduled vacancy on the Board of Library Trustees, Office No. 2, with a term that expires on June 30, 2027.
ADJOURNMENT
Date Posted: April 17, 2025
STAFF REPORT
TO: Mayor and Council Members DATE: April 22, 2025
FROM: City Clerk DISTRICT(S): Citywide
SUBJECT: Conduct Interviews and Appoint a Representative to Fill the Unscheduled Vacancy on the Board of Library Trustees, Office No. 2 with a Term that Expires on June 30, 2027
RECOMMENDATION
That the City Council:
1. Conduct interviews and appoint a representative to fill the unscheduled vacancy on the Board of Library Trustees, Office No. 2, with a term that expires on June 30, 2027.
STRATEGIC FOCUS AREAS
Not Applicable
EXECUTIVE SUMMARY
The City Clerk’s Office received a letter of resignation from Marianne Cintron for Office No. 2 on the Board of Library Trustees (Attachment A). The term for this position is set to expire on June 30, 2027. In accordance with California Government Code § 54974, a Notice of Unscheduled Vacancy was posted (Attachment B), establishing an initial application deadline of March 20, 2025. By the close of the initial recruitment period, three qualified applicants had submitted applications for City Council consideration.
At its meeting on March 25, 2025, the City Council received an update on the recruitment process and was presented with three options for how to proceed. The Council unanimously selected Option 2, directing staff to extend the application deadline to April 8, 2025. A Notice of Extended Application Deadline (Attachment C) was posted on March 27, 2025. One additional qualified application was received prior to the close of the extended deadline.
In total, four qualified applications were received and are included for Council review as Attachment D. Interviews are scheduled for Tuesday, April 22, 2025. Following the interviews, the City Council will appoint one applicant to fill the vacancy for the remainder of the term ending June 30, 2027.
LEGISLATIVE HISTORY / PREVIOUS ACTIONS
California Code, Government Code § 54974 regulates the process utilized by cities to fill unscheduled vacancies on the City Council appointed commissions and boards and requires the following:
(a) Whenever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency's Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointments to the board, commission, or committee shall not be made by the legislative body for at least 10 working days after the posting of the notice in the clerk's office.
(b) Notwithstanding subdivision (a), the legislative body may, if it finds that an emergency exists, fill the unscheduled vacancy immediately. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section.
DISCUSSION
At the March 25, 2025, City Council meeting, staff provided an update on unscheduled vacancies, including the vacancy on the Board of Library Trustees, Office No. 2. The City Council was presented with the following three options to proceed with the appointment process:
Option 1: Direct staff to schedule interviews with the current pool of applicants.
Option 2: Extend the application deadline to April 8, 2025, to allow additional candidates to apply.
Option 3: Provide alternative direction to staff.
Following discussion, the City Council unanimously selected Option 2, directing staff to extend the recruitment period. In response, a Notice of Extended Application Deadline (Attachment C) was noticed on March 27, 2025, in the same public locations and through the same publication channels as the original notice. The new application deadline was set for April 8, 2025, at 12:00 p.m. The notice indicated that candidate interviews were anticipated to take place on Tuesday, April 22, 2025, between 4:00 p.m. and 7:00 p.m., following the close of the extended recruitment period.
By the close of the extended application period, one additional qualified application had been received, bringing the total number of applicants requesting consideration to four. Copies of all submitted applications are included for reference as Attachment D.
Staff recommends that the City Council proceed with interviews and appoint one candidate to fill the unscheduled vacancy on the Board of Library Trustees, Office No. 2, for the remainder of the term, which expires on June 30, 2027.
In keeping with City Council tradition, interviews have been scheduled in 10-minute intervals. All candidates listed below have confirmed their availability and will be present in person for the interview and appointment process:
Name Times
Tricia Bogle 6:10 p.m.
Marsha Mason 6:20 p.m.
Madison Trammel 6:30 p.m.
Anna Villeneuve 6:40 p.m.
FISCAL IMPACT
There are no fiscal impacts associated with the recommendations in this report.
ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.
Prepared By Roxanne Breceda, Deputy City Clerk /
Records Manager
Concurs With Not Applicable
Reviewed By Kathleen R. Sessman, City
Clerk/Communications Director
Certified to Availability of
Funds
Kyle Johnson, Finance Director/City
Treasurer
Approved By Adam Raymond, City Manager
Legal Review Not Applicable
CEQA Review Not Applicable
ATTACHMENTS:
A. Resignation Email from Marianne Cintron
B. Notice of Unscheduled Vacancy for Board of Library Trustees C. Notice of Unscheduled Vacancy for Board of Library Trustees – Extended Recruitment D. Applications for Board of Library Trustees
E. PowerPoint
Attachments
A. Resignation Email from Marianne Cintron.pdf
B. Notice of Unscheduled Vacancy for Board of Library Trustees.pdf C. Notice of Unscheduled Vacancy for Board of Library Trustees – Extended Recruitment.pdf D. Applications for Board of Library Trustees.pdf
E. PowerPoint.pdf
From: Marianne Cintron <[email protected]>
Sent: Wednesday, February 12, 2025 10:07 AM
To: Janet Stone <[email protected]>; Kathleen Sessman <[email protected]>
Subject: Notice of Inability to Continue
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Janet and Kathleen,
Please consider this email my notice of inability to continue as the Library Board Trustee.
After I was elected Board Trustee on 5/14/24, I experienced some severe health issues and have not been able to contribute as needed.
I believe it is time to step down from the Trustee duties. Thanks for your conversations and friendship. I look forward to get back on my feet and stay involved in my community.
Blessings,
Dr. Marianne Cintron
President of Step By Step Dyslexia Solutions
dys-sol.com
NOTICE OF UNSCHEDULED VACANCY
on the
BOARD OF LIBRARY TRUSTEES _____________________________________________ NOTICE IS HEREBY GIVEN, pursuant to Cal. Gov't Code§ 54974 the following unscheduled vacancy exists on the following legislative body in the City of Glendora:
BOARD OF LIBRARY TRUSTEES
Notification of resignation was provided for Office No. 2 of the Board of Library Trustees. The unexpired term will end June 30, 2027.
ABOUT THE BOARD OF LIBRARY TRUSTEES:
Board of Library Trustees: Members serve a 3-year term. The Board of Library Trustees of the City shall consist of five members. Members must be registered to vote and reside within the incorporated City limits during their entire term of service (GMC, 2.32). This Board provides strategic leadership and serves as the creative catalyst for developing and implementing the mission, values, and vision of the Glendora Public Library.
Pursuant to City Resolution, members are required to complete AB1234 Ethics Training and Brown Act Training prior to receiving Oath of Office and are required to attend meetings on a regular basis.
NOTICE IS FURTHER GIVEN, a special vacancy notice shall be posted not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to an unscheduled vacancy on board/commission, shall not be made by the City Council for at least 10 working days after the posting of the notice by the City Clerk’s office. Notice was published Thursday, February 27, 2025, Thursday, March 6, 2025, and Thursday, March 13, 2025.
APPOINTMENT PROCEDURE: Applications are available via the City’s website at www.cityofglendora.gov or at the City Clerk’s Office, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m., except holidays. Completed application forms will be accepted until the position has been filled. Please call the City Clerk’s Office at (626) 914-8210 for more information.
The date for interviews and/or appointments will be announced at a later date. Applicants will be contacted to schedule interview times following the recruitment deadline of Thursday, March 20, 2025.
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Published: February 27, 2025, March 6, 2025, March 13, 2025
NOTICE OF EXTENDED APPLICATION DEADLINE
UNSCHEDULED VACANCY – BOARD OF LIBRARY TRUSTEES
_____________________________________________
The Glendora City Council has extended the application deadline for an unscheduled vacancy on the Board of Library Trustees, Office No. 2, with an unexpired term ending June 30, 2027.
ABOUT THE BOARD OF LIBRARY TRUSTEES
The Board of Library Trustees provides strategic leadership and serves as a creative catalyst in shaping the mission, values, and vision of the Glendora Public Library. The Board consists of five members, each serving a three-year term.
ELIGIBILITY REQUIREMENTS
Applicants must:
• Be registered to vote in the City of Glendora
• Reside within the incorporated city limits for the entire term of service (GMC, 2.32)
HOW TO APPLY
Applications and additional information are available:
• Online at www.cityofglendora.gov
• In person at City Hall – City Clerk’s Office
116 E. Foothill Boulevard, Glendora, CA
Monday – Friday, 8:00 a.m. to 5:00 p.m. (except holidays)
APPLICATION DEADLINE
Completed applications must be submitted to the City Clerk’s Office no later than 12:00 p.m. on Tuesday, April 8, 2025.
INTERVIEWS
It is anticipated that interviews will be scheduled for Tuesday, April 22, 2025, between 4:00 p.m. and 7:00 p.m. Interviews will be conducted in person so please plan accordingly.
For more information, contact the City Clerk’s Office at (626) 914-8210.
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Published: April 3, 2025
CONDUCT INTERVIEWS AND APPOINT A REPRESENTATIVE
TO FILL THE UNSCHEDULED VACANCY ON THE
BOARD OF LIBRARY TRUSTEES, OFFICE NO. 2
WITH A TERM EXPIRES ON JUNE 30, 2027
CITY CLERK’S OFFICE
CITY COUNCIL
APRIL 22, 2025
ROXANNE BRECEDA, DEPUTY CITY CLERK/RECORDS MANAGER
QUALIFIED APPLICANTS FOR
BOARD OF LIBRARY TRUSTEE, OFFICE NO. 2
Applicants Status Times
Tricia Bogle New 6:10 p.m.
Marsha Mason On File 6:20 p.m.
Madison Trammel On File 6:30 p.m.
Anna Villeneuve New 6:40 p.m.