David Fredendall, Mayor, District 2
Karen Davis, Mayor Pro Tem, District 4
Michael Allawos, Councilmember, District 1
Shaunna Elias, Councilmember, District 3
Mendell Thompson, Councilmember, District 5
CITY COUNCIL
5:30 PM SPECIAL MEETING
Tuesday, April 14, 2026
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
AGENDA
CALL TO ORDER
ROLL CALL
MEMBER AGENDA ITEMS
1. Conduct Interviews and Appoint an Applicant to Fill the Unscheduled Vacancy on the City Council Appointed Water Commission, Office No. 3, with a term expiring on June 30, 2029 Recommended Action for the City Council:
— 1. Conduct interviews with eligible applicants for the unscheduled vacancy on the Water Commission, Office No. 3;
— 2. Evaluate the qualifications of each applicant in accordance with Glendora Municipal Code Section
2.18.020 and applicable City policies; and
— 3. Appoint a qualified applicant to fill the vacancy for the remainder of the term ending June 30, 2029.
ADJOURNMENT
Date Posted: April 7, 2026 01:21 pm
STAFF REPORT
TO: Mayor and Council Members DATE: April 14, 2026
FROM: City Clerk DISTRICT(S): Citywide
SUBJECT: Conduct Interviews and Appoint an Applicant to Fill the Unscheduled Vacancy on the City Council Appointed Water Commission, Office No. 3, with a term expiring on June 30, 2029
RECOMMENDATION
That the City Council:
1. Conduct interviews with eligible applicants for the unscheduled vacancy on the Water Commission, Office No. 3;
2. Evaluate the qualifications of each applicant in accordance with Glendora Municipal Code Section 2.18.020 and applicable City policies; and
3. Appoint a qualified applicant to fill the vacancy for the remainder of the term ending June 30, 2029.
STRATEGIC FOCUS AREAS
Not Applicable.
EXECUTIVE SUMMARY
The City Council is presented with an opportunity to strengthen community representation and oversight of Glendora’s water resources by filling an unscheduled vacancy on the Water Commission, Office No. 3. This vacancy, resulting from a resignation of Justin Nakano effective January 13, 2026, requires timely action to ensure the Commission continues to provide effective policy guidance on matters affecting the City’s water system.
The Water Commission plays an important advisory role to the City Council on policies and programs related to water rates, conservation efforts and financial matters relating to the City's water system. Maintaining a full and qualified membership ensures the Commission continues to uphold its advisory responsibilities. A vacancy may limit the Commission’s ability to deliberate effectively and provide comprehensive recommendations on water policy matters. Prompt appointment of a new Commissioner will help preserve the integrity of the Commission’s work and ensure that the community’s interests are fully represented in decisions impacting water management.
Staff recommends that the City Council conduct interviews with eligible applicants and appoint a qualified individual to serve for the remainder of the unexpired term. This process is designed to identify a candidate who meets all legal and policy requirements, as established by the Glendora Municipal Code and applicable state law, and who demonstrates a commitment to public service and water stewardship.
This appointment will support the City’s ongoing efforts to promote sustainable water resource management, foster community engagement, and uphold effective governance practices.
LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City Council has historically addressed unscheduled vacancies on its boards and commissions in accordance with state law and local ordinance, which requires that when an unscheduled vacancy occurs on a City board or commission, a special vacancy notice must be posted not earlier than 20 days before or not later than 20 days after the vacancy occurs, and the final appointment cannot be made until at least 10 working days after the posting of the notice in the clerk's office.
On January 13, 2026, a resignation was received for Water Commission Office No. 3, creating an unscheduled vacancy. In compliance with statutory requirements, the City Clerk prepared and posted the official notice of vacancy on January 16, 2026. The notice was published in accordance with legal timelines on January 22, January 29, and February 5, 2026, and indicated that applications would be accepted until the position is filled.
At the March 24, 2026, City Council meeting, staff presented an update on the recruitment efforts and following discussion, unanimously directed staff to schedule a special meeting for April 14, 2026 to conduct interviews with qualified applicants and appoint an applicant to fill the unscheduled vacancy.
The process now before the Council is consistent with established procedures for filling unscheduled vacancies on City commissions, as outlined in the Glendora Municipal Code Section 2.18 and California Government Code Section 54974. All actions to date have been conducted in compliance with applicable state and local requirements, ensuring transparency and public access throughout the process.
DISCUSSION
The Water Commission serves as a key advisory body to the City Council, providing policy recommendations on the City’s water system. The Commission’s work supports the City’s long-term water sustainability and resource management objectives. Commissioners are required to be registered voters, residents within the incorporated City limits, and customers of the City’s Water Division, as established by Glendora Municipal Code Section 2.18. The Commission meets quarterly at the City Hall Council Chamber and consists of five members, each serving staggered four-year terms to ensure continuity and institutional knowledge within the body. The process for filling an unscheduled vacancy on the Water Commission is governed by both state and local regulations, which establish clear requirements. These requirements are designed to ensure that appointees are representative of, and accountable to, the local community.
The unscheduled vacancy in Office No. 3 of the Water Commission, resulting from a resignation, has created a need to restore the Commission to its full membership. A fully appointed Board helps the ability to maintain a diversity of perspectives and timeliness of policy recommendations to the City Council. Mainta. The next regular meeting of the Water Commission is scheduled for April 23, 2026.
The selection process is designed to ensure that the appointee meets all legal requirements and brings relevant experience or perspective to the Commission’s work. The City’s approach emphasizes transparency and accessibility, with public notices posted in accordance with California Government Code Section 54974 and applications accepted on a rolling basis. All interviews and appointment actions will be conducted in an open public meeting, consistent with the City's commitment to transparency. This approach supports a broad pool of applicants and encourages community participation in local governance.
The Commission’s advisory role is particularly significant given ongoing challenges related to water resource management, conservation, and infrastructure planning. A full complement of Commissioners enables more robust deliberation and comprehensive policy development, which is critical as the City addresses both regulatory requirements and community expectations for reliable water service.
Options Considered
Staff considered several approaches to filling the vacancy:
Immediate Appointment Without Interview: This option was not selected, as it would limit the opportunity for a structured, merit-based evaluation of candidates and reduce transparency compared to a formal interview process conducted in a public meeting setting.
Extended Recruitment Period: While extending the recruitment period could increase the applicant pool, it would also prolong the vacancy and potentially hinder the Commission’s ability to function effectively.
Current Approach (Rolling Applications and Interviews): The current process balances the need for timely appointment with the benefits of open recruitment and thorough vetting of candidates.
Community Engagement
The City has promoted the vacancy through multiple channels, including the City website and public notices, to encourage a diverse range of applicants. This outreach is intended to foster broad community participation and ensure that the Commission reflects the interests and values of Glendora residents Interview Schedule
Applicants Time
Eric Farrar 5:40 p.m.
Nadia
Hardjadinata 5:50 p.m.
Emily Hernandez 6:00 p.m.
Thom
Lambertson
6:10 p.m.
James Sullivan 6:20 p.m.
Following the interviews, the City Council may appoint one applicant to fill the unscheduled vacancy for the remainder of the term expiring on June 30, 2029.
FISCAL IMPACT
There are no fiscal impacts associated with the recommendations in this report.
ENVIRONMENTAL DETERMINATION
The proposed action to conduct interviews and appoint an applicant to fill the unscheduled vacancy on the City Council-Appointed Water Commission, Office No. 3, is not a project as defined by the California Environmental Quality Act (CEQA) and does not have the potential to result in a direct or reasonably foreseeable indirect physical change in the environment. Therefore, no environmental review under CEQA is required for this administrative action. [California Code of Regulations, Title 14, Section 15378(b)(5)] Prepared By: Roxanne Breceda, Deputy City Clerk / Records Manager Concurs With: Not Applicable
Reviewed By: Kathleen Sessman, MMC, City Clerk/Communications Director Certified to Availability of Funds: Not Applicable
Approved By: Adam Raymond, City Manager
Legal Review: Not Applicable
CEQA Review: Not Applicable
Attachments
A_March_24_2026_Staff_Report.pdf
B_Farrar_Eric_Application.pdf
C_Hardjadinata_Nadia_Application.pdf
D_Hernandez_Emily_Application.pdf
E_Lambertson_Thom_Application.pdf
F_Sullivan_James_Application.pdf
G_PowerPoint.pdf
STAFF REPORT
TO: Mayor and Council Members DATE: March 24, 2026
FROM: City Clerk DISTRICT(S): Citywide
SUBJECT: Unscheduled Vacancy on the Water Commission Update (Office No. 3; Term Expiring: June 30, 2029)
RECOMMENDATION
That the City Council:
1. Provide direction to staff on next steps regarding the recruitment to fill the unscheduled vacancy on the Water Commission.
STRATEGIC FOCUS AREAS
Not Applicable.
EXECUTIVE SUMMARY
On January 13, 2026, the City Clerk’s Office received both verbal and written notice of resignation from Water Commissioner Justin Nakano, creating an unscheduled vacancy for Water Commission Office No. 3, with a term expiring June 30, 2029 (Attachment A).
In accordance with statutory requirements, a Notice of Unscheduled Vacancy (Attachment B) was posted at designated public notice locations (including website), in the San Gabriel Valley Examiner, and through social media.
The original application deadline was February 10, 2026; however, no applications were received. Recruitment efforts continued, and addition advertisements were communicated. As of March 2026 the City received interest from several new and past applicants for Council consideration to fill the unscheduled vacancy on the Water Commission (Office No. 3).
This report provides the City Council with an update and presents options for direction on how to proceed with filling the vacancy.
LEGISLATIVE HISTORY / PREVIOUS ACTIONS
California Government Code Section 54974 governs the process for filling unscheduled vacancies on boards, commissions, and committees for which the legislative body has appointing authority.
The statute requires that:
A notice of vacancy be posted in the office of the City Clerk; The notice be posted on the local agency’s website (or at a designated public library pursuant to Government Code Section 54973); and
The notice be posted in other locations as directed by the legislative body.
If the legislative body determines that an emergency exists, it may make an immediate acting appointment, which remains temporary until a final appointment is made in compliance with Government Code Section 54974.
DISCUSSION
The purpose of this report is to provide an update and seek direction regarding the filling of one unscheduled vacancy on the Water Commission (Office No. 3).
Following receipt of the resignation from Water Commissioner Justin Nakano, staff posted the Notice of Unscheduled Vacancy in compliance with Government Code Section 54974. The notice was:
Posted in the City Clerk’s Office and on the City website; Published in the San Gabriel Valley Examiner on January 22, January 29, and February 6, 2026 ; and Promoted through the City’s social media platforms to encourage community engagement and applicant recruitment.
The original application period concluded on February 10, 2026. Four applications were on file; one applicant formally declined consideration, one applicant requested consideration, and as of the writing of this report the remaining two applicants have not yet responded to staff’s inquiry. In addition, three new qualified applications were received.
The following applicants are requesting consideration to fill the unscheduled vacancy on the Water Commission:
Applicant Status
Emily Hernandez On file, confirmed interest
Nadia Hardjadinata New
Eric Farrar New
Thom Lambertson New
Michael Baron On file, pending confirmation of
interest
Diana Offen
On file, pending confirmation of
interest
Jenny Chan On file, declined interest in reapplying
Next Steps for City Council Consideration:
Option 1 - Schedule Interviews
Direct staff to schedule interviews and appointment with the qualified applicants for a Special City Council Meeting on April 14, 2026.
Option 2 – Provide Alternative Direction
Provide other direction to staff as deemed appropriate.
FISCAL IMPACT
There are no fiscal impacts associated with the recommendations in this report.
ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.
Prepared By: Roxanne Breceda, Deputy City Clerk / Records Manager Concurs With: Not Applicable
Reviewed By: Kathleen Sessman, MMC, City Clerk / Communications Director Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
Attachments
A_Resignation_of_Justin_Nakano.pdf
B_Notice_of_Unscheduled_Vacancy_Water_Commission.pdf
C_WC_Applications.pdf
D_PowerPoint.pdf
Outlook
Water Commission
From Justin Nakano <[email protected]>
Date Tue 1/13/2026 2:12 PM
To Roxanne Breceda <[email protected]>
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hello Roxanne,
This E-mail is to give notice of my resignation from the Water Commission effective immediately.
Thank you,
Justin Nakano
NOTICE OF UNSCHEDULED VACANCY
SERVE YOUR COMMUNITY – APPLY TO JOIN
The City of Glendora is now accepting applications to fill an unscheduled vacancy due to a resignation received on January 13, 2026 and effective immediately:
WATER COMMISSION – OFFICE NO. 3
Term Expires: June 30, 2029
APPLICATION DEADLINE:
February 10, 2026 @ 5:00 PM (Until the position is filled)
WHY SERVE ON THE WATER COMMISSION
The Water Commission plays an important advisory role in shaping policies that impact the City’s water system and long-term sustainability. Commissioners work collaboratively to provide recommendations to the City Council on water-related policies and programs, excluding daily operations.
COMMISSION OVERVIEW AND QUALIFICATIONS:
Members of the Water Commission serve four-year terms, with the Commission consisting of five members.
Commissioners must be registered voters, reside within the incorporated City limits throughout their term of service, and be customers of the City’s Water Division of the Public Works Department, in accordance with Glendora Municipal Code section 2.18.020.
Appointment Information: Applications are available on the City’s website at www.cityofglendora.gov/CandidateApplication. Applications must be submitted to the City Clerk’s Office and will be accepted on a rolling basis. For questions or additional information, please contact the City Clerk’s Office at (626) 914-8210 or [email protected].
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Pursuant to California Government Code §54974, this notice was prepared to give notice of an unscheduled vacancy on a City of Glendora board or commission. This notice was duly posted no later than twenty (20) days after the vacancy occurred as required by law. Final appointment shall not be made for at least ten (10) working days after posting this notice.
Published: January 22, 2026, January 29, 2026, and Thursday, February 5, 2026.
Notice may be removed: April 1, 2026
UPDATE OF UNSCHEDULED VACANCY ON
WATER COMMISSION, OFFICE NO. 3
CITY CLERK’S OFFICE
CITY COUNCIL
MARCH 24, 2026
ROXANNE BRECEDA, DEPUTY CITY CLERK/RECORDS MANAGER
• The City Clerk’s Office received notice of resignation from Water Commissioner Justin Nakano, creating an unscheduled vacancy for Water Commission, Office No. 3, with a term expiring on June 30, 2029.
• A Notice of Unscheduled Vacancy was posted to the City bulletin boards, website, and advertised in the San Gabriel Valley Examiner specifying that applications will continue to be accepted until the position is filled.
• The original application deadline was February 10, 2026; however, the notice specifies that applications will continue to be accepted until the position is filled.
EXECUTIVE SUMMARY
• Following the 2025 Water Commission recruitment process for the annual scheduled vacancies, four applications remained on file. The City Clerk's Office contacted those applicants to confirm continued interest in serving.
• Of the four applications on file; one applicant formally declined consideration, one applicant requested consideration, and as of writing this report, the remaining two applicants have not yet responded to staff's inquiry. In addition, three new qualified applications were received.
RECRUITMENT
• The following are requesting consideration to fill the unscheduled vacancy on the Water Commission, Office No. 3:
APPLICATIONS RECEIVED
Applicant Status
Emily Hernandez On file, confirmed interest
Nadia Hardjadnata New
Eric Farrar New
Thom Lambertson New
Michael Baron On file, pending confirmation of interest Diana Offen On file, pending confirmation of interest
Jenny Chan On file, declined interest in re-applying
• Option 1 – Schedule Interviews
Direct staff to schedule interviews with the qualified applicants at a Special Meeting. • Option 2 – Provide Alternative Direction
Provide other direction to staff as deemed appropriate.
NEXT STEPS FOR CITY COUNCIL CONSIDERATION
City of Glendora City Clerk
116 E. Foothill Blvd., Glendora, CA 9 1741-3380
(626) 914-8210 1(626) 914-8258 Fax I CityOfOlendora.org DATE: March 24, 2026
TO: Honorable Mayor and City Council Members
FROM: City Clerk’s Office/Communications Department
CC: City Manager Raymond
SUBJECT: Distribution Under Separate Cover— March 24, 2026 Regular City Council Meeting Agenda Item #13 - Unscheduled Vacancy on the Water Commission Update (Office No. 3; Term Expiring: June 30, 2029)
Attached is a new document associated with agenda item #13 entitled, “Unscheduled Vacancy on the Water Commission Update (Office No. 3; Term Expiring: June 30, 2029)” Please review, copies will also be made available on the dais and to the public.
No other changes are being requested.
New Attachment
Additiona[ Application
In compliance ssilh state lai~ appointed officials may be required to file a Statement of Economic Interests upon appointment to office, and annually thereafter Ifappointed you may be required to make information available as to any potential conflict of interest arising from businesslafTiliations where that affiliation or business may be doing business ~s ith the City olGiendora. or any decision taken by the City of Glendora that may influence that business or affiliation Ethics frainlag (Government Code §53235 ci seq.)
Following California State Law, all appointments, past, present, and future, will be required to complete the AB1234 Ethics Training.
AB 1234 requires two hours ofethics training within 60 Days upon assuming office and evely two years thcreafier. The State has an online ethics-training program which may be completed from any computer with mternet access. The training may be completed all at once, or in smaller increments, as the program keeps track of your time eveiy time you sign on.
Public Records Act (Government Code sections 6z50-6276.4$.) This application qualifies as a public record and all information furnished on the application itself and any supporting documents attached hereto will be treated as a public record
Non-Compliance with Requirements
City of Glendora board, commission or committee members not an compliance with the required state law disclosure and regulatoty requirements, which can include a current AR 1234 Ethics Training certificate, conflict of interest disclosure statements and attendance of a city-held Brown Act training, will be suspended from participating in meetings until compliance is reestablished.
APPLICATION FOR APPOINTMENT
TO CITY OF GLENDORA
BOARDS AND COMMISSIONS RECEIVED
MAR 132026
CLEP.kS DATE STAMP
ciTy G11!~(S OfACE
cuvc~
Submittal Requirements ( ompleted App ication must contain the following) Completed signed application Three (3) references with contact information Instruclions (Please Type or Prini Clearly)
All requested inforniaiion must be furnished on the applicaiion itsell Resumes, attachments and other supporting documentation mu~ be included but cannot be substituted for wi application fonn. It important thai ‘.OU an ~ cr all questions on our application full) and accuraici) If additional space is needed to ansiscr questions, attach additional sheets In addition a separate application must be submitted for each ad~ isori bods in ~~hich you seek appointment Applications received after the deadline will be kept on file for future sacanries Information Sheet
I. Board. Cornmisston or Committee being applied for’ ‘-4, ~4’/~,.4/~ u ‘7’~(’ r’j .‘~-~ ~L41r~~ COCV’I MISS i or~J Are you currently a City of Glendora Commissioner? Q Yes ~NV lfyes. Commssion Name:
2. Name: c,~~/1hM~’ ~ ,$
(L~t) I tirsi iMidslIc
Residential Address:
Phone Number’ Fmail:
~JYes ~JNo
Are you a registered soler ss itltin the City of Glendora? sou ha~ quest as about sour registration status please coni Rn,d o:,~(~n,.., ~5. 1,, ~ rois ...4.~. C,, ~~ih5~......,. i~MC ~ Do you currently reside within the incorporated City limits? ~ Yes D No If so fbr how long? _________ Required if applying for BID:
Business Name: _________________________________________________________ Occupalion:
Business Address: ______________
Phone Number: ________________________________ Email: _________________________________________________ (Required) (Requiredi
Occupation and Place of Employment: ___________________________________________________________ Have you ever been a member of any City Board or Commission, or employed by the City of Q Yes ~ No Olendora? IfYes, in what capacity? When? ________________________________________________________ Do you have any relatives currently working for the City of Glendora? D Yes ~1 No I rv~, ple~e list nsme(s~, relationship cml department: ___________________________________________________________________
3. 4.
S. List Community/Professional Organizations in which you hold active membership(s). In addition, please list any positions of responsibility held:
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6. Please state your reasons as to why your background and/or experience makes you a suitable candidate for appointment to this position:
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7. . tease state the reasons you are interested in filling this vacancy:
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8. Please briefly express your views regarding current and future development in C lendora:
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Phone No.:
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9.ctie,s of Recunimendution may be attached to application, but cannot be substituted in lieu ofthere n~ion.
DISCLOSURE AND REGULATORY REQUIREMENTS
Conllict of Intercst Disclosure - In compliance with state law, appointed officials may be required to file a Statement of Economic Interests upon appointineni to office, and annually thereafter.
I. acknowledge. that if appointcd I may be required to make information available as to any potential conflict of interest arising from my busincsslaffihiations where that affiliation or business may be doing business with the City of Glendora, or any decisions taken by the City of Glendora that may influence that business or affiliation. ‘[be City Clerk will provide appointees with the filing form and instructions.
Attendance (GMC §2.18.100) - Board!Cominission!Commiliee members are required to attend meetings on a regular basis, and may be removed ifa member does nor attend three consecutive regularly scheduled meetings. If appointed, I confirm that I will be able to attend meetings regularly amid devotc rile time necessary to fm.ilfill my duties as a member.
Mandatory Ethics Training (Government Code §53234) - in compliance with slate law. ifappointed I agree to complete an approved A13 1234 Ethics Training seminar within one year of’ appointment and agree to maintain my compliance throughout my entire term in office.
Affidavit of Residency - I declare, under penalty of perjury, that I am a resident within the incorporated City of Glendora city limits.
Required 11w lliisinic.cu lmpmu-eniomit DiiutrioL Adrisun hoard.
I. the undersigned. ccrtit~’ that the foregoing information is true and correct and that I am sincerely interested itt serving iii this position for the City of (ilendora.
Furthermore. I. the undersigned. acknowledge that this application qualifies as a public record and that all information - ‘:~]f and any suppo~ing documents attached hereto will be treated as a public record and I, d rights to privacy of the information furnished.
/
_______________ Date
conisOly —
Ism a oustomer of’tite City ~f(~3~endofa~S Watte Dwa$zOn ~ i 1 e . _____________
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CONDUCT INTERVIEWS AND APPOINT AN APPLICANT TO FILL
THE UNSCHEDULED VACANCY ON THE CITY COUNCIL-APPOINTED WATER COMMISSION, OFFICE NO. 3, WITH A TERM EXPIRING ON JUNE 30, 2029
CITY CLERK’S OFFICE
CITY COUNCIL
APRIL 14, 2026
ROXANNE BRECEDA, DEPUTY CITY CLERK/RECORDS MANAGER
QUALIFIED APPLICANTS FOR
WATER COMMISSION, OFFICE NO. 3
Applicant Time
Eric Farrar 5:40 p.m.
Nadia Hardjadinata 5:50 p.m.
Emily Hernandez 6:00 p.m.
Thom Lambertson 6:10 p.m.
James Sullivan 6:20 p.m.