Agenda Item A.4
CPMS CONSENT CALENDAR
Meeting Date: July 19, 2022
____________________________________________________________
TO: Mayor and Councilmembers
FROM: Charles W. Ebeling, Public Works Director
CONTACT: Debbie Talarico, Project Manager
SUBJECT: Notice of Completion of Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project (Project No. 9087)
RECOMMENDATION:
A. Adopt Resolution No. 22-___ entitled “A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project;” and
B. Direct the City Clerk to file a Notice of Completion with County Recorder’s Office.
BACKGROUND:
The Crosswalk on Calle Real Near Encina Lane PHB Project (Project) is included as part of the City’s Five-year Capital Improvement Program (CIP) and identified as Project No. 9087. The Project improvements included construction of a new crosswalk and PHB signal on Calle Real east of Encina Lane, providing a controlled crossing approximately every 600 feet between Encina Lane and Kingston Avenue.
The City received a Measure A South Coast Regional Bicycle & Pedestrian Program Cycle 3 grant to construct the Project improvements and in February 2019, the City entered into Professional Design Services Agreement No. 2019-018 with Stantec Consultant Services, Inc. to provide design for the Project. In December 2020, the City Council approved the plans and specifications for the Project and authorized staff to advertise the Project for bids for construction.
On May 4 , 20 21, the City Council awarded the construction contract to Taft Electric Company in a not -to-exceed amount of $ 194,500 with contingency contract change orders in an amount not to exceed $38,900. On May 7, 2021, the City Manager executed a consultant services agreement with Davis CME in an amount not -to-exceed $44,000 for construction management and inspection services.
1 Meeting Date: July 19, 2022
Throughout the design process, Public Works engaged the community and neighboring businesses numerous times (in both English and Spanish) regarding the overall design, and potential construction impacts.
DISCUSSION:
On May 18, 2021, Public Works issued Taft Electric Company a Notice to Proce ed to commence work on October 4, 2021. Construction activities consisted of saw cutting and removing asphalt pavement and base; removing concrete curb, gutter, sidewalk; constructing curb, gutter, sidewalk, curb extensions and Americans with Disabilities Act (ADA) access ramps; and installing signage, striping, and pavement markings, and installation of a PHB system per the Project plans and specifications.
The work was performed per the City Council approved project Plans and Specifications.
Following approximately an 18-week lead time to procure traffic poles, electronic signal equipment and cabinets, Taft Electric Company completed construction on January 20, 2022, under budget. A change order, CCO -01, was issued to extend working days to allow for delayed delivery of materials and to accommodate S outhern California Edison (SCE) scheduling and to account for bid item variances.
Public Works is recommending adoption of the proposed resolution to facilitate the final close-out of this project (Attachment 1). A Notice of Completion pursuant to Public Contract Code §20854 is recommended for approval and direction to be filed with the County of Santa Barbara, County Recorder Office (Attachment 2).
FISCAL IMPACTS:
Project Construction Costs
The construction, contingency, equipment, and construction management and inspection costs were estimated to be $253,810. The actual cost for construction, including quantity changes and construction management , and SCE services , totaled approximately $299,042. A change order (CCO-01) in the amount of $ 3,002.79 was issued to account for bid item variances. Change order CCO-01 also added 40 days to the contract duration due to unforeseen supply issues and SCE scheduling. There was no additional cost associated with the additional working days . The final budget worksheet for the construction and the overall project costs are shown in the tables below.
2 Meeting Date: July 19, 2022
TOTAL PROJECT COST SUMMARY
Design
Design (by Contract)
$31,876
Design (by City Staff) $10,476
Subtotal
$42,352
Utility Coordination
Southern California Edison $2,880
Subtotal $2,880
Construction
Construction Contract $194,500
Construction Change Order Costs $3,003
Subtotal $197,503
Construction Management/Inspection
Construction Management and Inspection Services $44,000 Project Management (by City Staff) * $13,147
SB Independent $960
Subtotal $56,307
TOTAL $299,042
* Estimated numbers. Final numbers will reflect actual costs from final invoices (estimated to date).
Project Funding
The table below summarizes the project budget, funding source accounts, costs, and revised project budget amounts.
Crosswalk on Calle Real Near Encina Lane PHB Project Budget – Project No. 9087 Fund Account
FY 21/22
Amended
Budget
Actual
Costs*
Remaining
Budget*
Measure A 205-90-9087-57070
(Design)
$17,500 $9,587 $7,913
Measure A 205-90-9087-57071
(Construction)
$170,000 $109,455 $60,545
Measure A
Grant
206-90-9087-57070
(Design)
$30,000 $30,000 $0
Measure A
Grant
206-90-9087-57071
(Construction)
$150,000 $150,000 $0
Total $367,500 $299,042 $68,458
* Estimated numbers. Final numbers will reflect actual costs from final invoices (estimated to date).
3 Meeting Date: July 19, 2022
ALTERNATIVES:
The City Council may elect to direct staff to not file a Notice of Completion for the Project.
If a Notice of Completion is not filed, then the project will not be officially closed out.
Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Michelle Greene
Assistant City Manager City Attorney City Manager
ATTACHMENTS:
1. Resolution No. 22-____, entitled “A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project.”
2. Notice of Completion for the Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project.
4 ATTACHMENT 1
A Resolution of the City Council of the City Goleta, California Authorizing the Filing of a Notice of Completion for the Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project 5 RESOLUTION NO. 22 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GOLETA, CALIFORNIA, AUTHORIZING THE FILING OF A NOTICE
OF COMPLETION FOR THE CROSSWALK ON CALLE REAL
NEAR ENCINA LANE PEDESTRIAN HYBRID BEACON (PHB)
PROJECT
WHEREAS, on May 4 , 20 21, the City of Goleta authorized award of a construction contract to Taft Electric Company, for the Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project; and
WHEREAS, the City Engineer has evaluated the work and has determined that the work was satisfactorily completed within the City extended contract period and within budget; and
WHEREAS, the City Engineer recommends the filing of a Notice of Completion pursuant to Government Code section 20854.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GOLETA AS FOLLOWS:
SECTION 1.
The work required to be performed by said Contractor has been completed.
SECTION 2.
The work is hereby accepted and approved based on the recommendation of the City Engineer.
SECTION 3.
The Finance Department is directed to release retention posted for the completion of the project as required by the California Civil Code.
SECTION 4.
The City Clerk is directed to forthwith forward a Notice of Completion to the Recorder of the County of Santa Barbara for recording.
6 SECTION 5.
The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 19th day of July 2022.
__________________________
PAULA PEROTTE,
MAYOR
ATTEST: APPROVED AS TO FORM:
_________________________ __________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI
CITY CLERK CITY ATTORNEY
7 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.
CITY OF GOLETA )
I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolution No. 22-___ was duly adopted by the City Council of the City of Goleta at a regular meeting held on the 19th day of July 2022, by the following vote of the Council.
AYES:
NOES:
ABSENT:
(SEAL)
___________________________
DEBORAH S. LOPEZ
CITY CLERK
8 ATTACHMENT 2
Notice of Completion for the Crosswalk on Calle Real Near Encina Lane Pedestrian Hybrid Beacon (PHB) Project
9 RECORDING REQUESTED BY:
WHEN RECORDED RETURN TO:
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
ATTN: CITY CLERK
__________________________________________________________________ SPACE ABOVE THIS LINE FOR RECORDER’S USE
Exempt from recording fee, per Government Code
Section 27383
CITY OF GOLETA, CALIFORNIA
By: __Deborah S. Lopez______
City Clerk
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that a contract was heretofore awarded by the City Council of the City of Goleta, California, to Taft Electric Company (Attn: Tony Valentino, CEO/President), 1694 Eastman Avenue, Ventura, CA 93003 , for the performance of the following work:
CROSSWALK ON CALLE REAL NEAR ENCINA LANE PEDESTRIAN HYBRID
BEACON (PHB) PROJECT
Said work was completed on January 20, 2022, by said company; was completed in accordance with City standards and to the satisfaction of the City Enginee r of the City of Goleta; and was accepted by the City Council of the City of Goleta, owner, at a regular meeting thereof held on the 19th day of July 2022, by Resolution No. 22-__.
DATED this 19th day of July, 2022, at Goleta, California.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
______________________________
DEBORAH S. LOPEZ,
CITY CLERK
10 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss
CITY OF GOLETA )
I, Deborah S. Lopez, City Clerk of the City of Goleta, California, do hereby certify that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Santa Barbara County Recorder by said City Council.
DATED this 19th day of July 2022, at Goleta, California.
________________________________
DEBORAH S. LOPEZ
CITY CLERK
11