Agenda Item B.10
CPMS CONSENT CALENDAR
Meeting Date: September 6, 2022
TO: Mayor and Councilmembers
FROM: Matt Fore, General Services Director
SUBJECT: Amendment No. 3 to Agreement No. 2021-070 with JaniCare for Cu stodial Services at Various City-Owned Properties
RECOMMENDATION:
Authorize the City Manager to execute Amendment No. 3 to Agreem ent No. 2021- 070 with JaniCare for the provision of janitorial services at v arious City-owned properties, increasing the contract authority by $110,000 for a total not-to-exceed amount of $212,050.
BACKGROUND:
On June 15, 2021, following a competitive procurement process, the City executed an agreement with JaniCare for the provision of custodial services at City Hall and the Goleta Library. On December 21, 2021 Council authorized Amendment No. 1 to add the Public Works Corporation Yard and 27 South La Patera to the locations t o b e s e r v i c e d b y JaniCare. On May 11, 2022, the Agreement was again amended (Amendment No. 2) to extend the term of the agreement for one additional year, extending the termination date to June 30, 2023.
DISCUSSION:
JaniCare (Service Provider) has p rovided janitorial services to various City-owned properties under Agreement No. 2021-070 since 2021. The Service Provider has consistently fulfilled its contractual obligations and is in go od standing with the City. On May 11, 2022, the City extended the term of the Agreement for o ne additional year to June 30, 2023. In executing this amendment, Staff inadvertently neglected to establish a new not-to-exceed amount to cover the additional year of service. The purpose of this Amendment No. 3 is to rectify this oversight.
FISCAL IMPACTS:
Agreement No. 3 adds an additional $110,000 to cover the cost of services through Fiscal Year 2022-23 for a new not-to-exceed value of $212,050. Staff r equests no additional appropriations with this contract amendment.
1 Meeting Date: September 6, 2022
Sufficient appropriations for janitorial services are included in the General Services Department budget for Fiscal Year 2022-23.
ALTERNATIVES:
Council may elect not to approve this contract amendment and instead direct staff to seek bids from other qualified firms to perform this work.
Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Michelle Greene
Assistant City Manager City Attorney City Manager
ATTACHMENTS:
1. Amendment No. 3 to JaniCare Agreement No. 2021-070 for Gener al Services
2. JaniCare Agreement No. 2021-070 and Amendment No. 1 and 2 fo r General Services
2 ATTACHMENT 1
Amendment No. 3 to JaniCare Agreement No. 2021-070 for General Services
3 City of Goleta
Amendment No. 3 to Agreement No. 2021-070
AMENDMENT NO. 3
TO A GENERAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
JANICARE
This Amendment No. 3 to the General Services Agreement by and between the City of Goleta, a municipal corporation (“City”) and JaniCare (“Service Provider) dated June 15, 2021 (“Agreement,” Agreement No. 2021-070) is made on this ______ day of ___________ 2022.
SECTION A. RECITALS
1. This Agreement is for the provision of custodial services at City Hall, Goleta Valley Library, 27 S. La Patera Satellite Office, and Corporate Yard; and
2. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed one hundred two thousand fift y dollars ($102,050); and
3. On May 11, 2022, pursuant to Section 6 of the Agreement, the parties executed Amendment No. 2 to the Agreement to extend the term of the agre ement for one additional year, extending the termination date to June 30, 2023.
4. The parties desire to amend the Agreement so as to provide a dditional compensation in the amount of one hundred ten thousand dollars ($110,000), for a total not-to-exceed amount of ($212,050) for services provided throug h the contract term ending June 30, 2023; and
5. The City Council approved this Amendment No. 3, on this 6th day of September 2022.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, an d hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT o f t h e Agreement is amended to add an additional authorized amount of $110,000 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to SERVICE PROVIDER by CITY for the services under this AGREEMENT
SHALL NOT EXCEED the sum of $212,050 (herein "not-to-exceed amount") and shall be earned as the work progresses.
4 City of Goleta
Amendment No. 3 to Agreement No. 2021-070
Hourly at the hourly rates and with reimbursement to
C O N S U L T A N T f o r t h o s e e x p e n s e s s e t f o r t h i n CONSULTANT's Compensation marked Exhibit "B-1,"
attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30, 2023, after which any change in said rates and expenses must be approved in writing by CITY's Project
Manager as described in Section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT
for all work described under this AGREEMENT.
2. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
In concurrence and witness whereof, this Amendment No. 3 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA SERVICE PRO VIDER
____________________________ ______________________________ Robert Nisbet, City Manager Dwayne Walker, Vice President
A T T E S T :
_____________________________ ______________________________ Deborah Lopez, City Clerk W illow Walker, Chief Financial Officer
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
5 DocuSign Envelope ID: E5381C7B-6CBA-40A7-B9C9-5735D6F69E90
EXHIBIT B-1
COMPENSATION
Regular Janitorial Services
City Hall:
Effective July 1, 2021:
1. Provision of general janitorial maintenance three times per week per the task schedule listed in Exhibit A: $1,869 per month
2. Paper and product cost $325 per month
Total monthly cost at City Hall= $2,194
Upon the City’s request, Service Provider will perform additional work at City Hall:
1. Shampoo and extract carpet on first and second floor: $980 per occurrence
2. Strip and wax restroom floors, foyer, and kitchen floor: $58 0 per occurrence
3. Scrub and wax restroom floors, foyer, and kitchen floor: $38 0 per occurrence
Goleta Valley Library:
Effective July 1, 2021:
1. Provision of general janitorial maintenance seven days per w eek at the Goleta Valley Library per the task schedule listed in Exhibit A: $4,271 per month
2. Cost for monthly toilet paper; seat covers; single and multi fold hand towels; hand soap and trash liners: $450 per month
Total monthly cost at Goleta Library= $4,721
Upon the City’s request, Service Provider will perform additional work:
1. Shower scrub and seal lobby floor: $590 per occurrence
2. Strip and wax restroom floors: $510 per occurrence
3. Scrub and wax restroom floors: $410 per occurrence
4. Shampoo and extract carpet: $380 per occurrence
Emergency call response = $45/ hour
Corporation Yard
Effective September 16, 2021
1. Provision of general janitorial maintenance five (5) times p er week at the Corporation Yard per the task schedule listed in Exhibit A: $801 per month
Total Monthly cost at Corporation Yard = $801
Upon the City’s request, Service Provider will perform additional work at Corporation Yard:
1. Strip and wax two restroom floors: $660 per occurrence
2. Scrub and wax two restroom floors: $560 per occurrence
3. Shampoo and extract carpet: $475 per occurrence
6 DocuSign Envelope ID: E5381C7B-6CBA-40A7-B9C9-5735D6F69E90
27 La Patera Satellite Office
Effective September 16, 2021
2. Provision of general janitorial maintenance five (5) times p er week at the 27 La Patera Satellite Office per the task schedule listed in Exhibit A: $878 per month.
Total Monthly cost at 27 La Patera Satellite Office = $878
Lobby & Reception Areas / Front Desk
1. Empty & remove trash/recycle
2. Sweep & Mop flooring
3. Spot clean walls
4. Dust and wipe down all tables and front desk
5. Clean glass on all entry / exit doors
6. Remove cob webs
7. Vacuum all carpets
Hallways
1. Sweep and mop all flooring
2. Spot clean doors, walls and light switches
3. Remove all cobwebs
Patio Areas
1. Sweep and hose down patio areas
2. Clean glass on patio doors
3. Pick up trash throughout patio area
4. Empty Trashcans
.
7 ATTACHMENT 2
JaniCare Agreement No. 2021-070 and Amendment No. 1 and 2 for General Services
8 5
9 6
10 7
11 8
12 9
13 10
14 11
15 12
16 13
17 14
18 (;+,%,7$
7$6./,67
&XVWRGLDO6HUYLFHVDW*ROHWD&LW\+DOO
7KH&LW\RZQVWKHEXLOGLQJ DW&UHPRQD'ULYHZKLFKLQFOXGHVWZRIORRUVRIRIILFH VSDFH,QWHUHVWHGYHQGRUVDUHZHOFRPHWRVFKHGXOHDWRXURIWKHRIILFHDUHD&XVWRGLDO VHUYLFHVDUHQHHGHGQLJKWVSHUZHHNDWWKLVORFDWLRQ7KHIROORZLQJLVDOLVWLQJRI QHHGHGWDVNVDQGWKHIUHTXHQF\LQZKLFKWKHVHWDVNVQHHGWREHSHUIRUPHG
7$6.6&+('8/(
5HJXODU6HUYLFHV
*HQHUDO3ULYDWH2IILFHV/REE\&RQIHUHQFH5RRPVDQG&RXQFLO &KDPEHUV
(PSW\ZDVWHEDVNHWVDQGLQVHUWOLQHUV [ZHHN
(PSW\DOOUHF\FOLQJELQV [ZHHN
'XVWDOOH[SRVHGIXUQLWXUHLQFOXGLQJ GHVNV FKDLUVWDEOHV :HHNO\ 'XVWDOOH[SRVHGILOLQJFDELQHWVERRNFDVHVDQGVKHOYHV :HHNO\ 'XVWDOOWHOHSKRQHV :HHNO\
&OHDQDQGVDQLWL]HWHOHSKRQHV 0RQWKO\
&OHDQDQGVDQLWL]HIRXQWDLQVDQGZDWHUFRROHUV :HHNO\ /RZGXVWRQDOOKRUL]RQWDOVXUIDFHVWRKDQGKHLJKW
LQFOXGLQJVLOOV
OHGJHVPROGLQJVVKHOYHVSLFWXUHIUDPHVGXFWVUDGLDWRUVHWF :HHNO\
+LJKGXVWDERYHKDQGKHLJKWDOOKRUL]RQWDOVXUIDFHVLQFOXGLQJVKHOYHV PROGLQJVOHGJHV
:HHNO\
6SRWFOHDQGHVNWRSV [ZHHN
6SRWFOHDQUHFHSWLRQOREE\JODVVLQFOXGLQJIURQWGRRUDQGDQ\RWKHU SDUWLWLRQRUGRRUJODVV
[ZHHN
&OHDQHQWLUHLQWHULRUTODVVLQSDUWLWLRQVDQGGRRUV $VGLUHFWHG 6SRWFOHDQLQWHULRUSDUWLWLRQTODVV :HHNO\
'XVWYHQHWLDQEOLQGV $VGLUHFWHG
5HPRYHGXVW DQGFREZHEVIURPFHLOLQJDUHDV 0RQWKO\
'XVWPRSUHVLOLHQWDQGKDUGIORRUVRUYDFXXPFDUSHWHGIORRUVLQWUDIILF ODQHVRQO\
[ZHHN
'DPSPRSUHVLOLHQWDQGKDUGIORRUVRUYDFXXPFDUSHWHGIORRUVLQWKHLU HQWLUHW\
:HHNO\
6SRWFOHDQVSLOOVDQGVWDLQVRQFDUSHWHGDQGUHVLOLHQWIORRUV $VGLUHFWHG
5HPRYHUHF\FOLQJIURPGHVLJQDWHGDUHDV [ZHHN
9DFXXPIXUQLWXUH $VGLUHFWHG
5HJXODU6HUYLFHV
5HVWURRPV
&OHDQVDQLWL]HDQGSROLVKDOOYLWUHRXVIL[WXUHVLQFOXGLQJWRLOHWERZOV XULQDOVKDQGEDVLQV
[ZHHN
&OHDQDOOJODVVDQGPLUURUV [ZHHN
(PSW\DOOFRQWDLQHUVDQGGLVSRVDOVLQVHUWOLQHUVDQGUHTXLUHGVSRWFOHDQ DQGVDQLWL]HFRQWDLQHUV
[ZHHN
(PSW\DQGVDQLWL]HLQWHULRURIVDQLWDU\FRQWDLQHUV [ZHHN 6SRWFOHDQDOOGRRUVDQGSDUWLWLRQV [ZHHN
15
19 5HILOO DOOGLVSHQVHUVWRQRUPDOOLPLWV QDSNLQVVRDSWLVVXHWRZHOOLQHUV VHDWKROGHUVFXSV
VXSSOLHVWREHSURYLGHGE\YHQGRU
[ZHHN
/RZGXVWDOOKRUL]RQWDOVXUIDFHVEHORZLQFOXGLQJVLOOVPROGLQJV OHGJHVVKHOYHVIUDPHVGXFWVKHDWLQJRXWOHWV
[ZHHN
+LJKGXVWDERYHKDQGKHLJKWDOOKRUL]RQWDOVXUIDFHVLQFOXGLQJVKHOYHV OHGJHVPROGLQJV
:HHNO\
6ZHHSGDPSPRSDQGVDQLWL]HKDUGIORRU [ZHHN
6FUXEDQGZD[UHVWURRPWLOH $VGLUHFWHG
6WULSVHDODQGZD[UHVWURRPWLOH $VGLUHFWHG
5HJXODU6HUYLFHV
.LWFKHQHWWHV
&OHDQDQGVDQLWL]HUHIULJHUDWRUH[WHULRU :HHNO\
&OHDQDQGVDQLWL]HUHIULJHUDWRULQWHULRU $VGLUHFWHG :HWZLSHPLFURZDYHRYHQV :HHNO\
(PSW\DOOWUDVKFRQWDLQHUV6SRWFOHDQH[WHULRURIFRQWDLQHUV [ZHHN &OHDQDQGVDQLWL]HZDWHUFRROHU [ZHHN
/RZGXVW
EHORZ
DQGKLJKGXVW
DERYH
DOOKRUL]RQWDOVXUIDFHV :HHNO\
'XVWPRSUHVLOLHQWDQGKDUGIORRUV [ZHHN
'DPSPRSUHVLOLHQWDQGKDUGIORRUV [ZHHN
)ORRUV
5HVLOLHQWDQG+DUG
6SRWDQGGDPSPRS [ZHHN
6FUXEDQGZD[KDUGIORRUVDQGRUWLOH $VGLUHFWHG
6WULSVHDODQGZD[KDUGIORRUV $VGLUHFWHG
+RWZDWHUH[WUDFWLRQRIFDUSHWV $VGLUHFWHG
&DUSHWFOHDQLQJ $VGLUHFWHG
)ORRUV
&DUSHW
9DFXXPRSHQDUHDV [ZHHN
9DFXXPHQWLUHFDUSHWDUHDV :HHNO\
,QVSHFWDQGUHPRYHVPDOOVSRWV $VGLUHFWHG
+RWZDWHUH[WUDFWLRQRIFDUSHWV $VGLUHFWHG
&DUSHWFOHDQLQJ $VGLUHFWHG
:LQGRZV
&OHDQRXWVLGH $VGLUHFWHG
&OHDQLQVLGH $VGLUHFWHG
&OHDQLQWHULRUJODVVLQSDUWLWLRQVDQGGRRUVLQWKHLUHQWLUHW\ $VGLUHFWHG *HQHUDO
2WKHU
1RWLI\EXLOGLQJFRQWDFWRIDQ\LUUHJXODULWLHV
HJGHIHFWLYHSOXPELQJ
XQORFNHGGRRUVOLJKWVOHIWRQLQYHQWRU\UHTXLUHPHQWVUHVWURRPVXSSOLHV 'DLO\
7XUQRIIDOOOLJKWVH[FHSWWKRVHWREHOHIWRQFORVHZLQGRZVDQGORFNDOO GRRUVUHSRUWHYDFXDWLRQRIEXLOGLQJWRVHFXULW\RUJDQL]DWLRQ 'DLO\
&RQGXFWFXVWRPHUVHUYLFHYLVLWV $VGLUHFWHG
&RQGXFWIRUPDOFXVWRPHUUHYLHZ $QQXDOO\
&XVWRGLDO6HUYLFHVDW&RUSRUDWLRQ<DUG
7KH&LW\RI*ROHWDRZQVWKHEXLOGLQJDW+ROOLVWHU$YHQXHZKLFKLQFOXGHVDVLQJOH IORRURIRIILFHVSDFH3URYLVLRQRIJHQHUDOMDQLWRULDOPDLQWHQDQF HWZRWLPHVSHUZHHNSHU WKH7$6.6&+('8/(LQFOXGLQJYDFXXPLQJHPSW\LQJWUDVKUHF\FOLQJFOHDQLQJWKH 16
20 OREE\RIILFHVEUHDNURRP DQGFRQIHUHQFHURRPV
&XVWRGLDO6HUYLFHVDW*ROHWD9DOOH\/LEUDU\
7KH&LW\RI*ROHWDRZQVLWVOLEUDU\EXLOGLQJDW1)DLUYLHZ$YHDQGQHHGVDYHQGRUWR SURYLGHFXVWRGLDOVHUYLFHVGD\VSHUZHHNDWWKLVORFDWLRQZLWKDQDYHUDJHRI KRXUVGD\RQVLWH EHWZHHQWKHKRXUVRI
DP
SP&XVWRGLDOVWDII QHHGWREH
SUHVHQWDWWKHOLEUDU\GXULQJWKHVHWLPHVWRUHVSRQGWRDQ\FXVWRGLDOLVVXHVDQG HPHUJHQFLHVWKDWPD\DULVHLQDGGLWLRQWRSHUIRUPLQJURXWLQHWDVNV7KH*ROHWD/LEUDU\ LVKHDYLO\XVHGDQGRQDQ\JLYHQGD\UHFHLYHVWUDIILFUDQJLQJIURP SHUVRQV %HORZLVDFRPSUHKHQVLYHOLVWRIWDVNVQHHGHGWREHSHUIRUPHGRQDZHHNO\EDVLVDWWKH OLEUDU\
The below tasks will be performed Tuesdays through Saturdays at the library:
5HVWURRPV
3XEOLF6WDIIDQG&KLOGUHQ
V
&RPSOHWHO\UHVWRFNDOOSDSHUVXSSOLHV
DOOVXSSOLHVWREHSURYLGHGE\YHQGRU
5HVWRFNKDQGVRDS
+LJK'XVWLQJ
6ZHHS PRSIORRULQJ
&RPSOHWHO\FOHDQ VDQLWL]HWRLOHWVXULQDOV&OHDQDQGVDQLWL]HDOOGRRUV :LSHDOOUHVWURRPIL[WXUHV PLUURUV(PSW\ UHPRYHWUDVK 6SRWFOHDQZDOOVGRRUV OLJKWVZLWFKHV5HPRYHFREZHEV 6HWXSDQGWDNHGRZQIRUHYHQWV
$VVLVWVZLWKGHFRUDWLQJ
2IILFHV&RQIHUHQFH5RRP
(PSW\ UHPRYHWUDVKUHF\FOH5HPRYHFREZHEV
6SRWFOHDQZDOOVGRRUV OLJKWVZLWFKHV
6SRW&OHDQDQGZLSHGRZQIXUQLWXUH
6SRWFOHDQJODVVDQGZLQGRZV
9DFXXPFDUSHWV
/REE\ 5HFHSWLRQ$UHDV)URQW'HVN
(PSW\ UHPRYHWUDVKUHF\FOH
'XVWLQJORZDQGKLJK
6ZHHS 0RSIORRULQJ
6SRWFOHDQZDOOV
'XVWDQGZLSHGRZQDOOWDEOHVDQGIURQWGHVN
&OHDQJODVVRQDOOHQWU\H[LWGRRUV
5HPRYHFREZHEV
9DFXXPDOOFDUSHWV
*DOOHU\
+LJK/RZGXVWLQJ
(PSW\WUDVKDQGUHF\FOLQJ
17
21 6ZHHSDQGPRSIORRUV
:LSHGRZQDQGVSRWFOHDQIXUQLWXUH
)XUQLWXUHVHWXSDQGWDNHGRZQ
+DOOZD\V
5HPRYHDOOFREZHEV
6ZHHSDQGPRSDOOIORRULQJ
6SRWFOHDQGRRUVZDOOVDQGOLJKWVZLWFKHV
3DWLR$UHDV
6ZHHSDQGKRVHGRZQSDWLRDUHDV
&OHDQJODVVRQSDWLRGRRUV
3LFNXSWUDVKWKURXJKRXWSDWLRDUHD
(PSW\7UDVKFDQV
:HHNO\'XWLHV
&OHDQDOOGHVNVWKURXJKRXW/LEUDU\
0RQWKO\'XWLHV
,QVSHFWDQGVSRWFOHDQDOOFKDLUV
:DVKDOOWUDVKDQGUHF\FOLQJFDQV
The below tasks will be performed Sundays and Mondays at the library:
5HVWURRPV
3XEOLF6WDIIDQG&KLOGUHQ
V
&RPSOHWHO\UHVWRFNDOOSDSHUVXSSOLHV
5HVWRFNKDQGVRDS
6ZHHS PRSIORRULQJ
&RPSOHWHO\FOHDQ VDQLWL]HWRLOHWVXULQDOV
:LSHDOOUHVWURRPIL[WXUHV PLUURUV
(PSW\ UHPRYHWUDVK
6SRWFOHDQZDOOVGRRUV OLJKWVZLWFKHV
5HPRYHFREZHEV
2IILFHV&RQIHUHQFH5RRP
(PSW\ UHPRYHWUDVKUHF\FOH
5HPRYHFREZHEV
6SRWFOHDQZDOOVGRRUV OLJKWVZLWFKHV
9DFXXPFDUSHWV
/REE\ 5HFHSWLRQ$UHDV)URQW'HVN
(PSW\ UHPRYHWUDVKUHF\FOH
6ZHHS 0RSIORRULQJ
6SRWFOHDQZDOOV
'XVWDQGZLSHGRZQDOOWDEOHVDQGIURQWGHVN
&OHDQJODVVRQDOOHQWU\H[LWGRRUV
18
22 5HPRYHFREZHEV
9DFXXPDOOFDUSHWV
+DOOZD\V
6ZHHSDQGPRSDOOIORRULQJ
6SRWFOHDQGRRUVZDOOVDQGOLJKWVZLWFKHV
5HPRYHDOOFREZHEV
3DWLR$UHDV
6ZHHSDQGKRVHGRZQSDWLRDUHDV
&OHDQJODVVRQSDWLRGRRUV
3LFNXSWUDVKWKURXJKRXWSDWLRDUHD
(PSW\7UDVKFDQV
19
23 (;+,%,7%
&203(16$7,21
5HJXODU-DQLWRULDO6HUYLFHV
&LW\+DOO
(IIHFWLYH-XO\
3URYLVLRQRIJHQHUDOMDQLWRULDOPDLQWHQDQFHWKUHHWLPHVSHUZHHNSHUWKHWDVN VFKHGXOHOLVWHGLQ([KLELW$
SHUPRQWK
3DSHUDQGSURGXFWFRVWSHUPRQWK
7RWDOPRQWKO\FRVWDW &LW\+DOO
8SRQWKH&LW\¶VUHTXHVW6HUYLFH3URYLGHUZLOOSHUIRUPDGGLWLRQDOZRUNDW&LW\+DOO
6KDPSRRDQGH[WUDFWFDUSHWRQILUVWDQGVHFRQGIORRU
SHURFFXUUHQFH
6WULSDQGZD[UHVWURRPIORRUVIR\HUDQGNLWFKHQIORRU SHURFFXUUHQFH
6FUXEDQGZD[UHVWURRPIORRUVIR\HUDQGNLWFKHQIORRU SHURFFXUUHQFH
*ROHWD9DOOH\/LEUDU\
(IIHFWLYH-XO\
3URYLVLRQRIJHQHUDOMDQLWRULDOPDLQWHQDQFHVHYHQGD\VSHUZHHNDWWKH*ROHWD 9DOOH\/LEUDU\SHUWKHWDVN VFKHGXOHOLVWHGLQ([KLELW$ SHUPRQWK
&RVWIRUPRQWKO\WRLOHWSDSHU
VHDWFRYHUV
VLQJOHDQGPXOWLIROGKDQGWRZHOV
KDQG
VRDSDQGWUDVKOLQHUV
SHUPRQWK
7RWDOPRQWKO\FRVWDW*ROHWD/LEUDU\
8SRQWKH&LW\¶VUHTXHVW6HUYLFH3URYLGHUZLOOSHUIRUPDGGLWLRQDOZRUN
6KRZHUVFUXEDQGVHDOOREE\IORRU
SHURFFXUUHQFH
6WULSDQGZD[UHVWURRPIORRUV
SHURFFXUUHQFH
6FUXEDQGZD[UHVWURRPIORRUV
SHURFFXUUHQFH
6KDPSRRDQGH[WUDFWFDUSHW
SHURFFXUUHQFH
(PHUJHQF\FDOOUHVSRQVH KRXU
&RUSRUDWLRQ<DUG
(IIHFWLYH-XO\
3URYLVLRQRIJHQHUDOMDQLWRULDOPDLQWHQDQFHWZRWLPHVSHUZHHNDWWKH&RUSRUDWLRQ <DUGSHUWKHWDVNVFKHGXOHOLVWHGLQ([KLELW$
SHUPRQWK
7RWDO0RQWKO\FRVWDW&RUSRUDWLRQ<DUG
8SRQWKH&LW\¶VUHTXHVW6HUYLFH3URYLGHUZLOOSHUIRUPDGGLWLRQDOZRUNDW&RUSRUDWLRQ <DUG
6WULSDQGZD[WZRUHVWURRPIORRUV
SHURFFXUUHQFH
6FUXE DQGZD[WZRUHVWURRPIORRUV
SHURFFXUUHQFH
6KDPSRRDQGH[WUDFWFDUSHW
SHURFFXUUHQFH
20
24 City of Goleta
Amendment No. 1 to Agreement No. 2021-070
AMENDMENT NO. 1
TO A GENERAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
JaniCare
This Amendment No. 1to the General Services Agreement by and between the City of Goleta, a municipal corporation (“City”) and JaniCare (“Service Provider) dated June 15, 2021 (“Agreement,” Agreement No. 2021-070) is made on this 21 st day of December 2021.
SECTION A. RECITALS
1. This Agreement is for the provision of custodial services at the Goleta Valley Library, City Hall, and Corporate Yard; and
2. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed eighty-nine thousand seven hundred sixty dollars ($89,760); and
3. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of twelve thousand two hundred ninety dollars ($12,290) for additional tasks; and
4. The Agreement currently provides in Exhibit A entitled “Scope of Work” the complete and particular description of services; and
5. The parties desire to amend Exhibit A by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit "A-1"; and
6. The Agreement currently provides in Exhibit B entitled “Compensation” the hourly rates; and
7. The parties desire to amend Exhibit B of the Agreement to identify the new hourly rates, attached as “Exhibit B-1”;a n d
8. The City Council approved this Amendment No. 1, on this 21 st day of December 2021.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
25 City of Goleta
Amendment No. 1 to Agreement No. 2021-070
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $12,290 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to SERVICE PROVIDER by CITY for the services under this AGREEMENT
SHALL NOT EXCEED the sum of $102,050 (herein "not-to-exceed amount") and shall be earned as the work progresses.
2. This Agreement is amended to delete and replace in its entirety:
Exhibit A “Scope of Work ” with Exhibit A-1 “Scope of Work” attached hereto and incorporated herein.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit B “Compensation ” with Exhibit B-1 “Compensation” attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
In concurrence and witness whereof, this Amendment No. 1 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA SERVICE PROVIDER
____________________________ ______________________________ Michelle Greene, City Manager Dwayne Walker, Vice President ATTEST:
_____________________________ ______________________________ Deborah Lopez, City Clerk Willow Walker, Chief Financial Officer APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
26 EXHIBIT A-1
TASK LIST
Custodial Services at Goleta City Hall
The City owns the building at 130 Cremona Drive, which includes two floors of office space. Interested vendors are welcome to schedule a tour of the office area. Custodial services are needed 3 nights per week at this location. The following is a listing of needed tasks and the frequency in which these tasks need to be performed:
TASK SCHEDULE
Regular Services: General, Private Offices, Lobby, Conference Rooms, and Council Chambers
1. Empty wastebaskets and insert liners 3x/week
2. Empty all recycling bins 3x/week
3. Dust all exposed furniture including desks, chairs, tables Weekly
4. Dust all exposed filing cabinets, bookcases, and shelves Weekly
5. Dust all telephones Weekly
6. Clean and sanitize telephones Monthly
7. Clean and sanitize fountains and water coolers Weekly
8. Low dust on all horizontal surfaces to hand height (70") including sills, ledges, moldings, shelves, picture frames, ducts, radiators, etc.
Weekly
9. . High dust above hand height all horizontal surfaces, including shelves, moldings, ledges
Weekly
10. Spot clean desktops 3x/week
11. Spot clean reception lobby glass including front door and any other partition or door glass
3x/week
12. Clean entire interior qlass in partitions and doors As directed
13. Spot clean interior partition qlass Weekly
14. Dust venetian blinds As directed
15. Remove dust and cobwebs from ceiling areas Monthly
16. Dustmop resilient and hard floors or vacuum carpeted floors in traffic lanes only
3x/week
17. Damp mop resilient and hard floors or vacuum carpeted floors in their entirety
Weekly
18. Spot clean spills and stains on carpeted and resilient floors As directed
19. Remove recycling from designated areas 3x/week
20. Vacuum furniture As directed
Regular Services: Restrooms
1. Clean, sanitize, and polish al l vitreous fixtures including toilet bowls, urinals, hand basins
3x/week
2. Clean all glass and mirrors 3x/week
3. Empty all containers and dispo sals, insert liners and required, spot clean and sanitize containers
3x/week
4. Empty and sanitize interior of sanitary containers 3x/week
5. Spot clean all doors and partitions 3x/week
27 6. Refill all dispensers to normal limits - napkins, soap, tissue, towel, liners, seat holders, cups (supplies to be provided by vendor)
3x/week
7. Low dust all horizontal surfaces below 36" including sills, moldings, ledges, shelves, frames, ducts, heating outlets
3x/week
8. High dust above hand height all horizontal surfaces including shelves, ledges, moldings
Weekly
9. Sweep, damp mop, and sanitize hard floor 3x/week
10. Scrub and wax restroom tile As directed
11. Strip, seal, and wax restroom tile As directed
Regular Services: Kitchenettes
1. Clean and sanitize refrigerator exterior Weekly
2. Clean and sanitize r efrigerator interior As directed
3. Wet wipe microwave ovens Weekly
4. Empty all trash containers. Spot clean exterior of containers 3x/week
5. Clean and sanitize water cooler 3x/week
6. Low dust (below 36") and high dust (above 72") all horizontal surfaces Weekly
7. Dust mop resilient and hard floors 3x/week
8. Damp mop resilient and hard floors 3x/week
Floors: Resilient and Hard
1. Spot and damp mop 3x/week
2. Scrub and wax hard floors and/or tile As directed
3. Strip, seal and wax hard floors As directed
4. Hot water extraction of carpets As directed
5. Carpet cleaning As directed
Floors: Carpet
1. Vacuum open areas 3x/week
2. Vacuum entire carpet areas Weekly
3. Inspect and remove small spots As directed
4. Hot water extraction of carpets As directed
5. Carpet cleaning As directed
Windows
1. Clean outside As directed
2. Clean inside As directed
3. Clean interior glass in partiti ons and doors in their entirety As directed General: Other
1. Notify building contact of any irregularities (e.g., defective plumbing, unlocked doors, lights left on, inventory requirements, restroom supplies Daily
2. Turn off all lights except those to be left on, close windows and lock all doors, report evacuation of building to security organization Daily
3. Conduct customer service visits As directed
4. Conduct formal customer review. Annually
Custodial Services at Corporation Yard:
The City of Goleta owns the building at 6735 Hollister Avenue, which includes a single floor of office space. Provision of general janitorial maintenance five (5) times per week per the TASK SCHEDULE, including vacuuming, emptying trash/recycling, cleaning the
28 lobby, offices, breakroom, and conference rooms.
Custodial Services at 27 La Patera Satellite Office
Provide five times per week general janitorial maintenance. Duties will consist of the following: vacuuming the lobby; clean the lobby area; clean and vacuum the two designated offices and clean the kitchen and restrooms only.
Custodial Services at Goleta Valley Library
The City of Goleta owns its library building at 500 N Fairview Ave and needs a vendor to provide custodial services 7 days per week at this location, with an average of 6 hours/day onsite between the hours of 6:00 a.m. - 12:00 p.m. Custodial staff need to be present at the library during these times to respond to any custodial issues and emergencies that may arise, in addition to performing routine tasks. The Goleta Library is heavily used and on any given day receives traffic ranging from 700-1200 persons.
Below is a comprehensive list of tasks needed to be performed on a weekly basis at the library.
The below tasks will be performed Tuesdays through Saturdays at the library:
Restrooms (Public, Staff and Children's)
1. Completely restock all paper supplies (*all supplies to be provided by vendor)
2. Restock hand soap
3. High Dusting
4. Sweep & mop flooring
5. Completely clean & sanitize toilets, urinals Clean and sanitize all doors
6. Wipe all restroom fixtures & mirrors Empty & remove trash
7. Spot clean walls, doors & light switches Remove cob webs
8. Set up and take down for events
9. Assists with decorating
Offices / Conference Room
1. Empty & remove trash/recycle Remove cob webs
2. Spot clean walls, doors & light switches
3. Spot Clean and wipe down furniture
4. Spot clean glass and windows
5. Vacuum carpets
Lobby & Reception Areas / Front Desk
1. Empty & remove trash/recycle
2. Dusting low and high
3. Sweep & Mop flooring
4. Spot clean walls
5. Dust and wipe down all tables and front desk
6. Clean glass on all entry/ exit doors
29 7. Remove cob webs
8. Vacuum all carpets
Gallery
1. High Low dusting
2. Empty trash and recycling
3. Sweep and mop floors
4. Wipe down and spot clean furniture
5. Furniture set up and take down
Hallways
1. Remove all cobwebs
2. Sweep and mop all flooring
3. Spot clean doors, walls and light switches
Patio Areas
1. Sweep and hose down patio areas
2. Clean glass on patio doors
3. Pick up trash throughout patio area
4. Empty Trashcans
Weekly Duties:
1. Clean all desks throughout Library
Monthly Duties:
1. Inspect and spot clean all chairs
2. Wash all trash and recycling cans
The below tasks will be performed Sundays and Mondays at the library:
Restrooms (Public, Staff and Children's)
1. Completely restock all paper supplies
2. Restock hand soap
3. Sweep & mop flooring
4. Completely clean & sanitize toilets, urinals
5. Wipe all restroom fixtures & mirrors
6. Empty & remove trash
7. Spot clean walls, doors & light switches
8. Remove cob webs
Offices / Conference Room
1. Empty & remove trash/recycle
2. Remove cob webs
3. Spot clean walls, doors & light switches
4. Vacuum carpets
30 EXHIBIT B-1
COMPENSATION
Regular Janitorial Services
City Hall:
Effective July 1, 2021:
1. Provision of general janitorial maintenance three times per week per the task schedule listed in Exhibit A: $1,869 per month
2. Paper and product cost $325 per month
Total monthly cost at City Hall= $2,194
Upon the City’s request, Service Provider will perform additional work at City Hall:
1. Shampoo and extract carpet on first and second floor: $980 per occurrence
2. Strip and wax restroom floors, foyer, and kitchen floor: $580 per occurrence
3. Scrub and wax restroom floors, foyer, and kitchen floor: $380 per occurrence Goleta Valley Library:
Effective July 1, 2021:
1. Provision of general janitorial maintenance seven days per week at the Goleta Valley Library per the task schedule listed in Exhibit A: $4,271 per month
2. Cost for monthly toilet paper; seat covers; single and multifold hand towels; hand soap and trash liners: $450 per month
Total monthly cost at Goleta Library= $4,721
Upon the City’s request, Service Provider will perform additional work:
1. Shower scrub and seal lobby floor: $590 per occurrence
2. Strip and wax restroom floors: $510 per occurrence
3. Scrub and wax restroom floors: $410 per occurrence
4. Shampoo and extract carpet: $380 per occurrence
Emergency call response = $45/ hour
Corporation Yard
Effective September 16, 2021
1. Provision of general janitorial maintenance five (5) times per week at the Corporation Yard per the task schedule listed in Exhibit A: $801 per month Total Monthly cost at Corporation Yard = $801
Upon the City’s request, Service Provider will perform additional work at Corporation Yard:
1. Strip and wax two restroom floors: $660 per occurrence
2. Scrub and wax two restroom floors: $560 per occurrence
3. Shampoo and extract carpet: $475 per occurrence
31 27 La Patera Satellite Office
Effective September 16, 2021
2. Provision of general janitorial maintenance five (5) times per week at the 27 La Patera Satellite Office per the task schedule listed in Exhibit A: $878 per month.
Total Monthly cost at 27 La Patera Satellite Office = $878
32 Lobby & Reception Areas / Front Desk
1. Empty & remove trash/recycle
2. Sweep & Mop flooring
3. Spot clean walls
4. Dust and wipe down all tables and front desk
5. Clean glass on all entry / exit doors
6. Remove cob webs
7. Vacuum all carpets
Hallways
1. Sweep and mop all flooring
2. Spot clean doors, walls and light switches
3. Remove all cobwebs
Patio Areas
1. Sweep and hose down patio areas
2. Clean glass on patio doors
3. Pick up trash throughout patio area
4. Empty Trashcans
33 City of Goleta
Amendment No. 2 to Agreement No. 2021-070
AMENDMENT NO. 2
TO A GENERAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
JANICARE
This Amendment No. 2 to the General Services Agreement by and between the City of Goleta, a municipal corporation (“City”) and JaniCare (“Service Provider) dated June 15, 2021 (“Agreement,” Agreement No. 2021-070) is made on this _____ day of April 2022.
SECTION A. RECITALS
1. This Agreement is for the provision of custodial services at City Hall, Goleta Valley Library, 27 S. La Patera Satellite Office, and Corporate Yard; and
2. The Agreement currently provides in Section 3 Subsection (a) for total compensation not to exceed one hundred two thousand fifty dollars ($102,050); and
3. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2022. The City may elect to extend the term of the agreement for a maximum number of two (2) one-year (1) year terms by written notification to Service Provider. The City provided said notice of its desire to extend the term for one additional year to the Service Provider in a letter dated April 18, 2022; and
4. The parties desire to amend this Agreement so as to extend the termination of this Agreement to June 30, 2023; and
5. The City Manager approved this Amendment No. 2, on this _____day of April 2022.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, an d hereby is, amended as follows:
1. Section 6. TERM of the Agreement is amended to extend the term for one (1) additional year to read in its entirety:
This Agreement shall expire on June 30, 2023, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein. The City may execute one (1) additional one-year extension to the t erm of the Agreement, to June 30, 2024, by written notification by the City's Project Manager to the Service Provider within 60 days prior to the expiration of Agreement.
34 City of Goleta
Amendment No. 2 to Agreement No. 2021-070
2. Except as otherwise specifically provided herein, all other pro visions of the Agreement shall remain in full force and effect.
In concurrence and witness whereof, this Amendment No. 2 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA SERVICE PRO VIDER
____________________________ ______________________________ Michelle Greene, City Manager Dwayne Walker, Vice President
A T T E S T :
_____________________________ ______________________________ Deborah Lopez, City Clerk W illow Walker, Chief Financial Officer
APPROVED AS TO FORM:
MEGAN GARIBALDI, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
35