Agenda Item B.12
CPMS CONSENT CALENDAR
Meeting Date: September 6, 2022
____________________________________________________________
TO: Mayor and Councilmembers
FROM: Charles W. Ebeling, Public Works Director
CONTACT: Debbie Talarico, Project Manager
SUBJECT: Notice of Completion of Dearborn Place and Armitos Avenue ADA Improvements Project
RECOMMENDATION:
A. Adopt Resolution No. 22-___ entitled “A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the Dearborn Place and Armitos Avenue Americans with Disabilities Act ( ADA) Improvements Project;” and
B. Direct the City Clerk to file a Notice of Completion with County Recorder’s Office.
BACKGROUND:
The Dearborn Place and Armitos Avenue ADA Improvements (Project) included the replacement of two existing curb ramps at the intersection of Dearborn Place and Armitos Avenue with curb ramps compliant with ADA requirements. The Project also included the removal and replacement of asphalt roadway where necessary for an ADA compliant path of travel.
On January 27, 2021, Public Works staff issued a quick quote with bid proposals due on February 17, 2021. The City received bids from Lash Construction, Granite Construction, and JJ Fischer Construction. Lash Construction , Inc. (Lash) was determined to be the lowest responsive bidder and in accordance with the Municipal Code Section 3.05.170(A) and Section 3.05.190(B) the City Manager authorized the execution of a purchase order with Lash Construction for the work.
Filippin Engineering, Inc. (Filippin) was selected from the pre-authorized consultants list for Construction Management and Inspection Services , a scope of work and proposal were negotiated, and services were paid through an on-call agreement with Filippin.
1 Meeting Date: September 6, 2022
DISCUSSION:
On April 14, 2021, Public Works issued Lash a Notice to Proceed to commence work on May 17, 2021. Construction activities consisted of the removal of concrete curb ramps, adjacent curb and gutter, and asphalt, and the reconstruction of curb ramps, curb and gutter, and asphalt for an ADA compliant path of travel along Dearborn P lace at the intersection of Armitos Avenue per the Project specifications and plans.
Lash completed construction on May 28, 2021, on time and within budget. One change order was issued in the amount of $10,000 to account for in-field modifications, including (1) additional removal and replacement of asphalt concrete, (2) additional removal and replacement of sidewalk, (3) additional removal and replacement of curb and gutter, (4) additional red painting of curb, and (5) construction of temporary ADA compliant wood detour ramps.
Public Works is recommending adoption of the proposed resolution to facilitate the final close-out of this project (Attachment 1). A Notice of Completion pursuant to Public Contract Code §20854 is recommen ded for approval and direction to be filed with the County of Santa Barbara, County Recorder Office (Attachment 2).
FISCAL IMPACTS:
Project Construction Costs
The construction plus 10% contingency were estimated to be $56,457.50, with final cost of construction with the change order totaling $58,435. Construction management and inspection services totaled $10, 330. The final budget worksheet for the construction and the overall project costs are shown in the tables below.
TOTAL PROJECT COST SUMMARY
Construction
Construction Cost $48,435
Construction Change Order Costs $10,000
Subtotal $58,435
Construction Management/Inspection
Construction Management and Inspection Services $10,330 TOTAL $68,765
Project Funding
The following table summarizes the project budget, funding source accounts, costs, and revised project budget amounts.
2 Meeting Date: September 6, 2022
Dearborn Place and Armitos Avenue ADA Improvements Budget Fund Account
FY 21/22
Amended
Budget
Actual
Costs
Remaining
Budget
Measure A 205-50-5800-51073 $26,050 $25,165 $885
General Fund 101-50-5800-51071 $44,485 $43,600 $885
Total $70,535 $68,765 $1,770
ALTERNATIVES:
The City Council may elect to direct staff to not file a Notice of Completion for the Project.
If a Notice of Completion is not filed, then the project will not be officially closed out.
Reviewed By: Legal Review By: Approved By:
___________________ ___________________ _________________ Kristine Schmidt Megan Garibaldi Michelle Greene
Assistant City Manager City Attorney City Manager
ATTACHMENTS:
1. Resolution No. 22-___, entitled “A Resolution of the City Council of the City of Goleta, California, Authorizing the Filing of a Notice of Completion for the Dearborn Place and Armitos Avenue Americans with Disabilities (ADA) Improvements Project”
2. Notice of Completion for the Dearborn Place and Armitos Avenue ADA Improvements Project
3 ATTACHMENT 1
Resolution No. 22-__, entitled “A Resolution of the City Council of the City Goleta, California Authorizing the Filing of a Notice of Completion for the Dearborn Place and Armitos Avenue Americans with Disabilities (ADA) Improvements Project”
4 RESOLUTION NO. 22 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GOLETA, CALIFORNIA, AUTHORIZING THE FILING OF A NOTICE
OF COMPLETION FOR THE DEARBORN PLACE AND ARMITOS
AVENUE AMERICANS WITH DISABILITIES ( ADA)
IMPROVEMENTS PROJECT
WHEREAS, on March 23, 2021, the City of Goleta authorized a construction purchase order to Lash Construction Company, Inc., for the Dearborn Place and Armitos Avenue Americans with Disabilities (ADA) Improvements Project;
WHEREAS, the City Engineer has evaluated the work and has determined that the work was satisfactorily completed within the City extended contract period and within budget; and
WHEREAS, the City Engineer recommends the filing of a Notice of Completion pursuant to Government Code section 20854.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GOLETA AS FOLLOWS:
SECTION 1.
The work required to be performed by said Contractor has been completed.
SECTION 2.
The work is hereby accepted and approved based on the recommendation of the City Engineer.
SECTION 3.
The Finance Department is directed to release retention posted for the completion of the project as required by the California Civil Code.
SECTION 4.
The City Clerk is directed to forthwith forward a Notice of Completion to the Recorder of the County of Santa Barbara for recording.
5 SECTION 5.
The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 6th day of September 2022.
__________________________
PAULA PEROTTE,
MAYOR
ATTEST: APPROVED AS TO FORM:
_________________________ __________________________
DEBORAH S. LOPEZ MEGAN GARIBALDI
CITY CLERK CITY ATTORNEY
6 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.
CITY OF GOLETA )
I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolutio n No. 22-___ was duly adopted by the City Council of the City of Goleta at a regular meeting held on the 6th day of September 2022, by the following vote of the Council.
AYES:
NOES:
ABSENT:
(SEAL)
___________________________
DEBORAH S. LOPEZ
CITY CLERK
7 ATTACHMENT 2
Notice of Completion for the Dearborn Place and Armitos Avenue ADA Improvements Project
8 RECORDING REQUESTED BY:
WHEN RECORDED RETURN TO:
City of Goleta
130 Cremona Drive, Suite B
Goleta, CA 93117
ATTN: CITY CLERK
__________________________________________________________________ SPACE ABOVE THIS LINE FOR RECORDER’S USE
Exempt from recording fee, per Government Code
Section 27383
CITY OF GOLETA, CALIFORNIA
By: __Deborah S. Lopez______
City Clerk
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that in accordance with the City Municipal Code Section 3.05.170(A) and Section 3.05.190(B), the City Manager of the City of Goleta, California authorized a purchase order to Lash Construction Company, Inc. Attn:
Alan D. Lash, PO Box 4640 , Santa Barbara CA 93140 for the performance of the following work:
DEARBORN PLACE AND ARMITOS AVENUE ADA IMPROVEMENTS
PROJECT
Said work was completed on May 28, 2021 , by said company; was completed in accordance with City standards and to the satisfaction of the City Engineer of the City of Goleta; and was accepted by the City Council of the City of Goleta, owner, at a regular meeting thereof held on the 6th day of September 2022, by Resolution No. 22-__.
DATED this 6th day of September 2022, at Goleta, California.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
______________________________
DEBORAH S. LOPEZ,
CITY CLERK
9 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss
CITY OF GOLETA )
I, Deborah S. Lopez, City Clerk of the City of Goleta, California, do hereby certify that the foregoing Notice of Completion is true and correct, and that said Notice of Completion was duly and regularly ordered to be recorded in the Office of the Santa Barbara County Recorder by said City Council.
DATED this 6th day of September 2022 at Goleta, California.
________________________________
DEBORAH S. LOPEZ
CITY CLERK
10