Agenda Item B.5
CPMS CONSENT CALENDAR
Meeting Date: December 6, 2022
____________________________________________________________
TO: Mayor and Councilmembers
FROM: Robert Nisbet, City Manager
SUBJECT: Salary Adjustments for Assistant City Manager and City Clerk
RECOMMENDATION:
A. Receive an oral report, read by the Clerk, summarizing a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits to City executive employees, effective November 1, 2022, as follows: Increase the base salary range of the Assistant City Manager classification by approximately 8.7% and increase the base salary of the City Clerk classification by approximately 9%.
B. Adopt Resolution No. 22-__ entitled “A Resolution of the City Council of the City of, California Amending the City of Goleta Salary Schedule for Fiscal Year 2022/23 to Modify the City Clerk Range Assignment from Grade 115 to Grade 116, Modify the Assistant City Manager Range Assignment from Grade 119 to Grade 120 Effective November 1, 2022.”
BACKGROUND:
Salaries for executive management are set forth o n the City’s salary schedule adopted by the City Council and publicly posted on the City’s website. Pursuant to Section 54953(c)(3) of the Government Code, prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, during the open meeting in which the final action is to be taken.
The Assistant City Manager is the principal assistant to the City Manager and serves as the City Manager in his absence. On September 17, 2019, as a result of the CityGate organizational study, Council approved a recommendation to retitle and refocus the former Deputy City Manager classification to be a true Assistant City Manager, with the position relieving the City Manager of direct oversight of all functional areas in the City Manager’s Department ( City Clerk, HR/Risk, Community Relations, I .T.), oversight of analytical staff, as well as supervisory oversight of the Library Department and functional oversight of Parks and Recreation operations. On July 20, 2021, as part of a subsequent 1 Meeting Date: December 6, 2022
citywide reorganization, the Assistant City Manager was further assigned direct oversight of two operational departments and supervision of their department heads : the Neighborhood Services Department (Parks and Recreation , Library, Emergency Services, Grantmaking, Homelessness services, etc. ), and the General Services Department (including Facilities, Fleet, I.T. and Purchasing). Although the class specification was amended to include the additional responsibilities and accountability, staff did not recommend a salary adjustment at that time, in part because this would not have allowed for a 15% differential below the previous City Manager’s salary.
The City Clerk classification is established under Section 2.04 of the Goleta Municipal Code, with all of the duties and functions regularly established for a city clerk and elections official under state law and organizationally. Though some cities have elected city clerks, Goleta’s City Clerk is a professional manager. Although the City Clerk is part of the City Manager’s Department, the City Clerk has long been identified in its class specification as the sole non -department-head member of the executive management team, with responsibility to actively participate in developing strategy on issues of cityw ide management that may or may not fall within her primary areas of responsibility. The position has grown to oversee three staff members. The salary for the position is set about 9% below the assistant department directors in Public Works and Neighborhood Services.
DISCUSSION:
The recommendation to increase the Assistant City Manager salary will reestablish the previous alignment of the position at 15% below the base salary of the City Manager, which is an appropriate minimum differential for an Assistant City Manager with direct oversight of operational departments. As mentioned above, the salary for this position was not previously adjusted when additional responsibilities were assigned in 2019 and 2021. It will also establish the position at a differential above other members of the executive team (the Public Works Director receives an engineering pay that makes the pay equivalent). This may be important in a future recruitment for the position , where candidates expect to see a differential. The increase will be approximately 8.7% percent, one salary range from range 119 ($15,200 -$19,399 per month) to new range 120 ($16,522 - $21,087 per month).
The City Clerk oversees highly visible operations and complex public interfaces, with a high level of exposure. A s mentioned above, this department has grown to include 3 subordinate staff members with the addition of a Records Specialist in July 2022. It has also expanded to include a significant new responsibility of ensuring online meeting participation for Council, board, and commission meetings. Staff would further like to assign the City Clerk responsibility for the remaining support services responsibilities at City Hall previously assigned to Human Resources. This will include management of the reception function , centralized ordering (stationary, business cards), lease and management of office equipment (copiers, postage machines) , parks reservation bookings, and maintaining citywide directories, among other duties. This will add a fourth subordinate staff member, the Senior Office Specialist at the City Hall reception desk.
With the recommendation to reassign the City Clerk to range 116, the position will still be 2 Meeting Date: December 6, 2022
aligned lower than other department directors but will be equivalent to assistant directors in operational departments rather than lower . Staff believe this is an appropriate alignment. The increase will be approximately 9% percent, one salary range from range 115 ($11,178-$14,267 per month) to r ange 116 ($12,184 to $15,551 per month). The revised classification specification for the City Clerk will be brought back at the next City Council meeting.
Council has authorized a citywide compensation survey, which is underway for possible future recommendations in the spring. Staff expect that the recommendations here will not be affected by the results of that study.
FISCAL IMPACTS:
The combined costs of these increases will be approximately $26,900in the current fiscal year, and $40,300 annually thereafter. There are sufficient salary and benefit savings to cover the cost of these increases in the current fiscal year, due to a vacancy in the Human Resources Manager position and others, so no additional budget appropriation is needed.
ALTERNATIVES:
Council could decline to make these adjustments, in which case they could be considered at a future date.
Legal Review By: Approved By:
Megan Garibaldi Robert Nisbet
City Attorney City Manager
ATTACHMENTS:
1. Resolution No. 22-__ entitled “A Resolution of the City Council of the City of Goleta, California Amending the City of Goleta Salary Schedule for Fiscal Year 2022/23 to Modify the City Clerk Range Assignment from Grade 115 to Grade 116, Modify the Assistant City Manager Range Assignment from Grade 119 to Grade 120 Effective November 1, 2022.” 3 ATTACHMENT 1:
Resolution No. 22-__ entitled “A Resolution of the City Council of the City of Goleta, California Amending the City of Goleta Salary Schedule for Fiscal Year 2022/23 to Modify the City Clerk Range Assignment from Grade 115 to Grade 116, Modify the Assistant City Manager Range Assignment from Grade 119 to Grade 120 Effective November 1, 2022"
4 RESOLUTION NO. 22-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GOLETA, CALIFORNIA, AMENDING THE CITY OF GOLETA
SALARY SCHEDULE FOR FISCAL YEAR 2022/23, TO MODIFY
THE CITY CLERK RANGE ASSIGNMENT FROM GRADE 1 15 TO
GRADE 116, MODIFY THE ASSISTANT CITY MANAGER RANGE
ASSIGNMENT FROM GRADE 119 TO GRADE 120 EFFECTIVE
NOVEMBER 1, 2022.
WHEREAS, the Section 2.1 of the City of Goleta Personnel Rules specifies that the Personnel Officer shall recommend and maintain a classification/compensation plan for all positions in the City service; and
WHEREAS, on June 15, 2021, the City Council adopted the Personnel Officer’s recommended authorized positions and appropriations for the City of Goleta Operating and CIP Budget for Fiscal Year 2021/22 and Fiscal Year 2022/23, which included a schedule of authorized positions, personnel classifications, and compensation ranges; and
WHEREAS, on June 21, 2022 and July 19, 2022, the City Council adopted the Personnel Officer’s most recent recommended authorized positions, personnel classification, compensation ranges and appropriations for the City of Goleta Operating and CIP Budget for Fiscal Year 2021/22 and Fiscal Year 2022/23; and
WHEREAS, the City Council wishes to further amend the City of Goleta Salary Schedule for Fiscal Year 20 21/22 and 202 2/23 to reflect certain organizational changes.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF GOLETA AS FOLLOWS:
SECTION 1.
The City of Goleta Salary Schedule included herein as Exhibit A for Fiscal Year 2022/23 is amended to modify the City Clerk range assignment from Grade 115 to Grade 116, modify the range assignment for the Assistant City Manager fro m Grade 119 to Grade 120 and is hereby approved and adopted to supersede any prior Salary Schedule effective November 1, 2022.
.
5 SECTION 2.
The City Clerk shall certify to the passage and adoption o f this resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 6th day of December 2022.
__________________________
PAULA PEROTTE, MAYOR
ATTEST: APPROVED AS TO FORM:
_____________________________ ___________________________ DEBORAH S. LOPEZ MEGAN GARIBALDI
CITY CLERK CITY ATTORNEY
6 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss.
CITY OF GOLETA )
I, DEBORAH S. LOPEZ, City Clerk of the City of Goleta, California, DO HEREBY CERTIFY that the foregoing Resolution No. 22-___ was duly adopted by the City Council of the City of Goleta at a regular meeting held on the 6th day of December 2022, by the following roll call vote of the City Council:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
(SEAL)
_________________________
DEBORAH S. LOPEZ
CITY CLERK
7 CITY OF GOLETA, CALIFORNIA
SALARY SCHEDULE FY 2022-23
CLASSIFICATION GRADE CATEGORY
TITLE NO. B.U. / FLS A STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 City Hall Receptionist 100 G / NE HOURLY 20.53 21.55 22.63 23.76 24.95 26.20 BI-WEEKLY 1,642 1,724 1,810 1,901 1,996 2,096 MONTHLY 3,558 3,736 3,923 4,119 4,325 4,541 ANNUAL 42,696 44,831 47,073 49,426 51,898 54,492 Maintenance Worker I 101 G / NE HOURLY 21.76 22.85 23.99 25.19 26.45 27.77 Records Technician/Recording Clerk G / NE BI-WEEKLY 1,741 1,828 1,919 2,015 2,116 2,222 Library Assistant I G / NE MONTHLY 3,772 3,960 4,158 4,366 4,584 4,813 ANNUAL 45,258 47,521 49,897 52,392 55,011 57,762 Maintenance Worker II 102 G / NE HOURLY 23.28 24.45 25.67 26.95 28.30 29.71 Office Specialist G / NE BI-WEEKLY 1,863 1,956 2,053 2,156 2,264 2,377 Library Assistant II G / NE MONTHLY 4,036 4,237 4,449 4,672 4,905 5,150 ANNUAL 48,426 50,847 53,390 56,059 58,862 61,805 Senior Office Specialist 103 G / NE HOURLY 24.91 26.16 27.46 28.84 30.28 31.79 Library Technician G / NE BI-WEEKLY 1,993 2,093 2,197 2,307 2,422 2,544 MONTHLY 4,318 4,534 4,761 4,999 5,249 5,511 ANNUAL 51,816 54,407 57,127 59,983 62,983 66,132 Accounting Specialist 104 G / NE HOURLY 26.90 28.25 29.66 31.15 32.70 34.34 Permit Technician G / NE BI-WEEKLY 2,152 2,260 2,373 2,492 2,616 2,747 Senior Library Technician G / E MONTHLY 4,663 4,897 5,141 5,399 5,668 5,952 Facilities Maintenance Technician G / NE ANNUAL 55,961 58,759 61,697 64,782 68,021 71,422 Administrative Assistant 105 G(*) / NE HOURLY 29.06 30.51 32.04 33.64 35.32 37.08 Lead Maintenance Worker G / NE BI-WEEKLY 2,325 2,441 2,563 2,691 2,825 2,967 Public Affairs Assistant G / NE MONTHLY 5,037 5,288 5,553 5,830 6,122 6,428 Librarian I M / NE ANNUAL 60,438 63,460 66,633 69,965 73,463 77,136 Assistant Engineering Technician G / NE
Public Works Supervisor 106 M / NE HOURLY 31.38 32.95 34.60 36.33 38.14 40.05 Librarian II M / NE BI-WEEKLY 2,511 2,636 2,768 2,906 3,052 3,204 Associate Engineering Technician G / NE MONTHLY 5,439 5,711 5,997 6,297 6,612 6,942 ANNUAL 65,273 68,537 71,964 75,562 79,340 83,307 Assistant Planner 107 G / NE HOURLY 33.89 35.59 37.37 39.23 41.20 43.26 Legal Office Assistant C / NE BI-WEEKLY 2,711 2,847 2,989 3,139 3,296 3,460 Management Assistant G(*) / NE MONTHLY 5,875 6,168 6,477 6,801 7,141 7,498 Senior Engineering Technician G / NE ANNUAL 70,495 74,020 77,721 81,607 85,687 89,971 Public Records Specialist G(*) / NE
Accountant 108 G(*) / NE HOURLY 36.60 38.43 40.35 42.37 44.49 46.72 Budget Analyst C / NE BI-WEEKLY 2,928 3,075 3,228 3,390 3,559 3,737 Code Compliance Officer G / NE MONTHLY 6,345 6,662 6,995 7,345 7,712 8,097 Deputy City Clerk M / E ANNUAL 76,135 79,941 83,938 88,135 92,542 97,169 Executive Assistant C / E
Public Works Inspector G / NE
Assistant Engineer* 109 G / NE HOURLY 39.53 41.51 43.58 45.76 48.05 50.45 Emergency Services Coordinator G / E BI-WEEKLY 3,163 3,321 3,487 3,661 3,844 4,036 Human Resources Analyst C / E MONTHLY 6,852 7,195 7,554 7,932 8,329 8,745 Human Resources Analyst/DEI Officer C / E ANNUAL 82,225 86,337 90,653 95,186 99,945 104,943 Management Analyst M(*) / E
Environmental Services Specialist M / NE
Recreation Supervisor M / NE
Associate Planner 110 G / NE HOURLY 42.69 44.83 47.07 49.42 51.89 54.49 Senior Legal Analyst C / E BI-WEEKLY 3,416 3,586 3,766 3,954 4,152 4,359 MONTHLY 7,400 7,770 8,159 8,567 8,995 9,445 ANNUAL 88,803 93,244 97,906 102,801 107,941 113,338 Associate Engineer** 111 G / NE HOURLY 46.11 48.41 50.84 53.38 56.05 58.85 Supervising Librarian M / E BI-WEEKLY 3,689 3,873 4,067 4,270 4,484 4,708 Accounting Supervisor C / E MONTHLY 7,992 8,392 8,812 9,252 9,715 10,200 ANNUAL 95,908 100,703 105,738 111,025 116,576 122,405 Environmental Services Coordinator 112 M / E HOURLY 49.80 52.29 54.90 57.65 60.53 63.56 Senior Management Analyst C / E BI-WEEKLY 3,984 4,183 4,392 4,612 4,842 5,085 Project Manager M / E MONTHLY 8,632 9,063 9,516 9,992 10,492 11,016 Homelessness Outreach Coordinator M / E ANNUAL 103,580 108,759 114,197 119,907 125,902 132,198 Senior Planner M / E
Sustainability Coordinator M / E
Senior Housing Analyst M / E
Category or Bargaining Unit Fair Labor Standards Act Classification C = Confidential NE = Non Exempt from overtime
G = General Unit E = Exempt from overtime
M = Miscellaneous Unit
M/M = Mid-Management
M/C = Conf. Management
E = Executive Management
* May be confidential, depening on assignment
Salary Schedule - Page 1
Effective: November 1, 2022
8 CITY OF GOLETA, CALIFORNIA
SALARY SCHEDULE FY 2022-23
CLASSIFICATION GRADE CATEGORY
TITLE NO. B.U./FLS A STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 Accounting Manager 113 M/C / E HOURLY 54.28 56.99 59.84 62.84 65.98 69.28 Community Relations Manager M/C / E BI-WEEKLY 4,342 4,560 4,787 5,027 5,278 5,542 Economic Development Coord. M / E MONTHLY 9,409 9,879 10,373 10,892 11,436 12,008 HR / Risk Manager M/C / E ANNUAL 112,902 118,548 124,475 130,699 137,234 144,095 Library Services Manager M/M / E
Assistant to the City Manager M/C / E
Senior Engineer M / E
Sustainability Manager M/M / E
Deputy City Attorney 114 C / E HOURLY 59.17 62.12 65.23 68.49 71.92 75.51 Supervising Senior Planner M / E BI-WEEKLY 4,733 4,970 5,218 5,479 5,753 6,041 Parks and Recreation Manager M/M / E MONTHLY 10,255 10,768 11,306 11,872 12,465 13,089 ANNUAL 123,064 129,217 135,678 142,462 149,585 157,064 Planning Manager 115 E - E HOURLY 64.49 67.71 71.10 74.66 78.39 82.31 Principal Civil Engineer M/M / E BI-WEEKLY 5,159 5,417 5,688 5,972 6,271 6,585 Public Works Manager M/M / E MONTHLY 11,178 11,737 12,324 12,940 13,587 14,267 M/M / E ANNUAL 134,139 140,846 147,889 155,283 163,047 171,200 Principal Project Manager M - E
Parks and Open Space Manager M/M / E
M/M / E
CIP Manager M/M / E
Assistant Public Works Director 116 M/M / E HOURLY 70.29 73.81 77.50 81.37 85.44 89.72 Library Director (Asst. Neighborhood Services Director) M/M / E BI-WEEKLY 5,624 5,905 6,200 6,510 6,835 7,177 City Clerk MONTHLY 12,184 12,794 13,433 14,105 14,810 15,551 ANNUAL 146,212 153,523 161,199 169,259 177,722 186,608 Assistant City Attorney 117 E / E HOURLY 76.62 80.45 84.47 88.70 93.13 97.79 Finance Director E / E BI-WEEKLY 6,130 6,436 6,758 7,096 7,451 7,823 Neighborhood Services Director E / E MONTHLY 13,281 13,945 14,642 15,374 16,143 16,950 General Services Director E / E ANNUAL 159,371 167,340 175,707 184,492 193,716 203,402 Public Works Director*** 118 E / E HOURLY 83.52 87.69 92.08 96.68 101.51 106.59 Planning & Environmental Review Director1
E / E BI-WEEKLY 6,681 7,015 7,366 7,734 8,121 8,527 MONTHLY 14,476 15,200 15,960 16,758 17,596 18,476 ANNUAL 173,714 182,400 191,520 201,096 211,151 221,709 119 E / E HOURLY 87.69 92.08 96.68 101.51 106.59 111.92 BI-WEEKLY 7,015 7,366 7,734 8,121 8,527 8,954 MONTHLY 15,200 15,960 16,758 17,596 18,476 19,399 ANNUAL 182,400 191,520 201,096 211,151 221,709 232,794 Assistant City Manager 120 E / E HOURLY 95.32 100.09 105.09 110.35 115.86 121.66 BI-WEEKLY 7,626 8,007 8,407 8,828 9,269 9,733 MONTHLY 16,522 17,349 18,216 19,127 20,083 21,087 ANNUAL 198,269 208,182 218,592 229,521 240,997 253,047 City Manager ANNUAL 291,000 (eff. 9/1/22)
Manager Emeritus HOURLY 128.79 (eff. 9/1/22)
1Title Under Review
*If certified as an Engineer-in-Training (EIT) in the State of California, this position will receive a 5% pay differential at each step. **If registered as Civil Engineer in the State of California, this position will receive a 5% pay differential at each step. ***If also serving as City Engineer, this position will receive a 5% pay differential at each step.
Category
C = Confidential NE = Non Exempt from overtime
G = General Unit E = Exempt from overtime
M = Miscellaneous Unit
M/M = Mid-Management
M/C = Conf. Management
E = Executive Management
* May be confidential, depending on assignment
Document History: Revised November 1, 2022, September 1, 20222, July 1, 2022, April 9, 2022, March 5, 2022, January 1, 2022, N ovember 16, 2021, July 20, 2021, January 1, 2022, July 1, 2021, February 18, 2020, January 4, 2020, December 3, 2019, July 6, 2019, January 5, 2019 Fair Labor Standards Act Classification
Senior Project Engineer - grandfathered class
Salary Schedule - Page 2
Effective: November 1, 2022
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