AMENDMENT NO. 7
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
DEWBERRY ENGINEERING
This Amendment No. 7 to a PROFESSIONAL DESIGN SERVICES by and between the City of Goleta , a municipal corporation (“City”) and DEWBERRY ENGINEERING, a New York Corporation (“Consultant”) date August 7, 2012 ("Agreement," Agreement No. 2012-090) is made this 19th day of May, 2020.
RECITALS
WHEREAS, this Agreement is for professional design engineering services in conjunction with the Ekwill and Fowler Street Extension Project; and WHEREAS, on August 7, 2012, the parties entered into an agreement for the total compensation amount not to exceed one m illion three hundred ninety-six thousand and nine hundred seventy-four dollars $1,396,974 with a termination date of June 30, 2014; and
WHEREAS, on September 4, 2012, the Agreement was amended to comply with Federal requirements for funding of the Agreement ("Amendment No. 1"); and WHEREAS, on June 17, 2014, the Agreement was amended so as to extend the termination of the agreement to June 30, 2015 ("Amendment No.2"); and WHEREAS, on October 7, 2014, the Agreement was amended so as to provide additional compensation in the amount of $753,715 and to amend the scope of work to include additional tasks to be completed ("Amendment No.3"); and WHEREAS, on June 30, 2015, the Agreement was amended so as to provide additional compensation in the amount of $693,904 and to amend the scope of work to include additional tasks to be completed ("Amendment No.4"); and
WHEREAS, on October 18, 2016, the Agreement was amended so as to provide additional compensation in the amount of $775,059, amend scope of work, and to extend the termination date of the Agreement to June 30, 2019 ("Amendment No.5");
and
WHEREAS, on October 16, 2018 the Agreement was amended so as to provide for additional compensation in the amount of $326,093, amend the scope of work and to extend the termination date of the Agreement to June 30, 2023 (“Amendment No. 6”);
and
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WHEREAS, the Agreement between City and Consultant currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed four million forty-five thousand seven hundred forty-five dollars $4,045,745; and WHEREAS, the parties desire to amend the Agreement so as to provide for additional compensation in the amount of two hundred and thirty-seven thousand five hundred and twenty-seven dollars ($237,527) for additional tasks in conjunction with the Ekwill Street and Fowler Road Extensions Project; and
WHEREAS, the Agreement between City and Consultant currently provides in Exhibit A-6 entitled “Scope of Work” the complete and particular description of services as set forth for Consultant; and
WHEREAS,
the parties desire to amend Exhibit A-6 of the Agreement by adding services to support the development and approval of the amended environmental document, redesign of roundabouts, additional right of way support and to address design peer review comments and more completely and particularly set forth in the Scope of Work, attached as Exhibit “A-7”; and
WHEREAS, the Agreement between City and Consultant currently provides in Exhibit B-5 Schedule of Fees the hourly rates of Consultant; and WHEREAS, the parties desire to amend Exhibit B-5 Schedule of Fees to reflect updated rates reflected in Exhibit B-6 Schedule of Fees, attached and incorporated herein and shall be binding upon Consultant until June 30, 2023; and WHEREAS, the City Council approved this Amendment No. 7, on this 19th day of May, 2020.
AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. Section 3 Subsection (a). COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $237,527 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $4,283,272 (herein "not to exceed amount") and shall be earned as the work progresses on the following basis:
Hourly at the hourly rates and with reimbursement to CONSULTANT for those expenses set forth in CONSULTANT's Schedule of Fees marked Exhibit "B-6," attached and incorporated herein. The rates and expenses set forth in that exhibit shall be binding upon CONSULTANT until June 30,
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2023 after which any change in said rates and expenses must be approved in writing by CITY's Project Manager as described in section 5 (CITY is to be given 60 days notice of any rate increase request), provided the not to exceed amount is the total compensation due CONSULTANT for all work described under this AGREEMENT.
2. This Agreement is amended to deleted and replace in its entirety:
Exhibit A-6 “Scope of Work” with Exhibit A-7 “Scope of Work”attached hereto and incorporated herein.
3. This Agreement is amended to deleted and replace in its entirety:
Exhibit B-5 “Schedule of Fees” with Exhibit B-6 “Schedule of Fees”attached hereto and incorporated herein.
4. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect.
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In concurrence and witness whereof, this Amendment No. 7 has been executed by the parties effective on the date and year first above written.
CITY OF GOLETA CONSULTANT _________________________ _________________________
Michelle Greene, City Manager Dennis Haglan, Vice President
A T T E S T :
__________________________ _________________________ Deborah Lopez, City Clerk Craig Drake, Vice President
APPROVED AS TO FORM
__________________________
Winnie Cai, Assistant City Attorney
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Exhibit A-7
Scope of Work
TASK 1: MANAGEMENT
1.1 PROJECT MANAGEMENT
1.1.1 Consultant shall communicate regularly with City staff using telephone, fax, email, written correspondence, and face-to-face meetings as required throughout the term of the contract. Consultant shall prepare draft letters requesting right of entry into private parcels for surveys, geotechnical investigations and right of way purposes. These draft letters can be used by the City to cut and paste onto City letterhead for transmittal by the City to the affected property owners.
1.1.2 Consultant shall schedule, chair, and prepare meeting agendas and notes for Project Development Team (PDT) meetings. The agendas are to be submitted to the City for review prior to the meeting. The notes will be distributed to all attendees, everyone who was invited, and the City’s Project Manager within five (5) working days after the meeting. The notes will include, but not be limited to, a list of attendees with phone numbers and email, a synopsis of discussion items, any pertinent information, decisions made, action items, and follow-up to action items. Up to 4 PDT meetings are anticipated for this task.
1.1.3 Consultant shall attend and present information, as required, at meetings with the City’s Project Team, with stakeholder groups, or before the City Council.
1.1.4 Consultant shall monitor the quality of all deliverables, calculations, and other work products. Consultant shall follow our internal quality control procedures, including a documented peer review and constructability review.
1.1.5 Consultant shall develop and maintain a project schedule, and shall provide the City with a monthly updated schedule that will be incorporated into the City’s overall project schedule. The overall project schedule shall be maintained by the City.
1.2 RESEARCH RECORD INFORMATION . Consultant shall research existing record drawings, maps, and supplement with field surveying, as necessary, to determine existing conditions. Consultant shall provide a Report of Project Items based on the findings of this research and investigation of record information. The report, at a minimum, shall include, but not be limited to, the following:
x The report shall itemize the results of all research and investigation including cataloging the sources of information.
x Identify locations of potential conflicts or constraints that may impact the design of the project.
x Identify conflicts of potholed underground utilities and overhead improvements. x Identify right-of-way, easement and environmental constraints.
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1.3 AMENDMENT 3 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team. The additional work is primarily due to an extended project delivery schedule of over one year.
1.4 AMENDMENT 4 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team.
1.5 AMENDMENT 5 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team for an additional year in time. This increase in time is the consequence of the required revisions to the Fowler Road scope and related modification to permitting.
1.6 AMENDMENT 6 SCOPE: P
ROJECT TIME EXTENSIONS AND RESULTING PROJECT
MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 18 months. This extension is a consequence of the additional work related to environmental mitigation, permit application review periods and right of way negotiation duration.
1.7 AMENDMENT 7 SCOPE: P
ROJECT TIME EXTENSIONS AND RESULTING PROJECT
MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 6 months. This extension is a consequence of the additional work related to design, environmental mitigation and right of way.
LIST OF DELIVERABLES:
9 Prepare Monthly progress reports with action item log and schedule update 9 Up to 4 Meeting Agendas and Notes for meetings held at City office 9 Bi-weekly PDT Phone Conferences Agendas and Notes
9 Project ftp site instructions & QC checklists with milestone submittals TASK 2: SURVEYING
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2.1 FIELD SURVEYS AND TOPOGRAPHIC MAPPING . Consultant shall review the existing topographic mapping, boundary, right of way and easement mapping, and to fill in with additional surveyed data as necessary to complete the base map for design. The following work items shall be included:
2.1.1 Recover survey control from previous project work and establish new project survey network.
2.1.2 Review of preliminary title reports (approximately 18) as provided in Task 12.2.
Review previous boundary and easement mapping for additions and changes since the previous mapping was completed.
2.1.3 Conduct research and field surveys as necessary to expand the boundary and right of way retracements as needed.
2.1.4 Amend existing boundary, right of way and existing easement mapping.
2.1.5 Conduct field surveys as necessary to expand or fill in the existing ground-based topographic mapping to accommodate the roadway design.
2.1.6 Prepare new base map for design.
2.1.7 Locate geotechnical borings on base map.
2.2 AMENDMENT 3 SCOPE. The additional work for topographic mapping is the largest component of additional survey work. This includes a substantial increase in the areas to be mapped as compared to the original areas contemplated.
Additional work is needed on Kellogg and Dearborn Avenues, Ward Drive, Highway 217, and additional effort to map storm drain and sewer manholes including coordination with Goleta Sanitation District for opening locked manholes and damaged manholes. Survey buildings and trees and add to the expanded base map. Additional surface area is needed on the Fowler Street alignment for more detailed mapping. Detailed mapping of buildings, door widths, hardscape, paving, striping and drainage features is required along the Ekwill Street alignment. Detailed tree location mapping is needed in the Pine Avenue area as well as staking to show the limits of anticipated construction. This work includes field and office time to provide updated base maps for all three locations (Ekwill, Fowler and Hollister).
Surveys for off-site biological remediation are needed. This work involves the coordination with environmental consultant and mapping of a potential off-site remediation area in the vicinity of Aero Camino and Hollister Ave.
Surveys for tree inventory are necessary. This work involves coordinating with the environmental consultant and processing tree locations and preparing tree inventory exhibits.
TASK 3: MATERIALS AND FOUNDATIONS REPORTS
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3.1 GEOTECHNICAL STUDIES AND REPORTS . Consultant shall prepare a Materials and Foundations Report to support the design of the pavement structural sections, retaining walls and creek crossing structures (pre-cast arch culverts with natural bottom).
Report submittals shall be prepared in a format that is compatible with Caltrans design guidelines and reporting requirements for roadways and structures. A single Geotechnical Report that addresses geotechnical issues outside Caltrans right of way shall be prepared. A separate standalone Foundation Report shall be prepared for the retaining wall along the southbound off ramp for Caltrans review.
A location map showing proposed boring locations will be prepared, and the boring locations shall be marked in the field and underground service alert will be contacted.
Proposed boring locations shall be checked against utility maps prior to marking in the field. Consultant shall obtain a permit from the City and Caltrans for field work that will be performed in the roadway.
The field exploration (borings) will be performed to obtain subsurface information for design of the roadway foundations. A tentative schedule for the field exploration program is summarized below:
Location Field Exploration Purpose
General Roadway 10 Borings to 10 feet R-value samples,
pavement design and
culverts
Old San Jose Creek
Bridges at Fowler
Road and Ekwill
Street
2 borings to 75 feet
2 CPT Soundings to
75 feet
Liquefaction, settlement
and foundation analyses
for bridge foundations
SB Off ramp
Retaining Wall
2 borings to 75 feet
+5 CPT Soundings to
75 feet
Liquefaction, settlement
and foundation analyses
for retaining wall
foundations and back
slope area
The borings shall be drilled using a truck-mounted drill rig equipped with hollow stem augers. Borings will be sampled at approximately 5-foot intervals using standard penetration test (SPT) split spoon and modified California split spoon samplers. The borings shall be backfilled with the cuttings upon on the completion of drilling. Traffic control will be provided during for the field exploration work.
The field work shall include observation of existing drainage and concrete structures for obvious signs of corrosion, and near-surface soil samples will be obtained from proposed drainage improvement areas for corrosion testing in accordance with Caltrans test methods.
The geotechnical report specifically excludes the search for and evaluation of hazardous materials in soil, water or air, including aerially deposited lead outside of Caltrans’ right of way. In the event that hazardous materials are encountered during field exploration,
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Consultant shall promptly report the contamination to the City. Investigation for aerially deposited lead within the Caltrans right of way is described in Task 5.2.
Laboratory tests shall be performed on selected samples obtained from the field exploration program to assist in the characterization of the geotechnical engineering properties of the materials encountered. Tests shall be performed for soil classification, compaction, shear strength, consolidation, corrosion and R-value.
Consultant shall prepare two draft reports for the project: a Geotechnical Report for the design of improvements on Ekwill and Fowler, and one for the retaining walls at the Hollister interchange for specific review by Caltrans. The draft reports will be submitted in Adobe portable document file (pdf) format for review by the City, Caltrans and the design team. Hard copies of the draft report will be provided, if requested.
Graphics showing the site location, locations of field explorations, and interpreted subsurface profile along the alignment(s) shall be submitted with the report. Field and laboratory data obtained from the geotechnical studies will be included in the reports.
The reports shall contain professional opinions and recommendations regarding for the following:
x Slope inclinations for the design of cut and embankment slopes; x Cuts and excavations associated with earthwork for the roadway approaches; x Embankments including suitability of excavated materials for use as fill, moisture control, erosion control and drainage considerations, expansive soils, estimated settlement and special treatments to reduce settlement, if needed; x Corrosion considerations for culverts and buried concrete structures (cement factors, pipe thickness, and need for coatings);
x Earthwork factors for onsite materials that are excavated and replaced as compacted fill;
x Structural sections for asphalt concrete pavements based traffic indices provided to us;
x Site geology, faulting and seismicity;
x Seismic design criteria for use with Caltrans design methods; x Corrosion considerations for design of subsurface structures (minimum cement factors estimated in accordance with Caltrans guidelines); x Suitable foundation types for the conditions encountered (such as spread footings, driven concrete or steel piles, CISS, or CIDH piles); x Specified tip elevation, settlement, and size for suitable deep foundation types and class of pile loading considered (up to 2 pile types can be considered); x Lateral capacity of single pile foundations for free-head and fixed-head conditions based on p-y analysis;
x Pile spacing and group reduction factors for vertical and lateral loads; x Lateral earth pressures, spring constants, and passive pressure resistance for abutment design;
x Special considerations for approach fill settlements: allowable slope inclinations, waiting periods, and need for monitoring; and
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x Construction considerations: need for dewatering, pile driving, CIDH pile construction, adjacent structures, temporary excavations, and shoring.
Consultant shall prepare the log of test borings sheets for the retaining wall at the Hollister/217 interchange. The sheets shall be prepared on Caltrans standard plan sheets for log of test borings. A copy of the LOTB shall be submitted with the draft Geotechnical Report.
Upon receipt of written comments, the comments will be addressed and incorporated into the final Geotechnical Report and Log of Test Borings. Four (4) hard copies and one Adobe portable document file (pdf) copy of the final report shall be submitted.
3.2 AMENDMENT 3 SCOPE. Additional work and cost are required for the acquisition of permits for exploratory drilling. Also, the cost of drilling is affected by having to reschedule work around the local business access needs.
Additional work is needed to provide recommendations and reporting for a soil nail wall along the 217 southbound off ramp. This wall is needed to support mainline SR 217 along the off-ramp to improve the roundabout approach geometry at the base of the off- ramp. The original scope of services assumed this would be a conventional gravity type wall, but the wall type was changed to soil nail after a value analysis of the original concept. Design of a soil nailed wall requires more extensive evaluations and analyses.
The geotechnical engineering includes input regarding nail size, length, and spacing for different wall height ranges.
x Summary of subsurface soil and groundwater conditions along the proposed soil nailed wall alignment;
x Evaluation of geological hazards consisting of faulting and ground rupture potential, strong ground shaking and peak horizontal ground acceleration for liquefaction potential, seismic settlement, and a qualitative evaluation of lateral spreading hazards;
x Development of an ARS curve in accordance with Caltrans seismic design criteria;
x Development of up to 4 subsurface cross sections considered representative of changing wall heights and/or subsurface conditions; x Evaluations of those representative cross sections with soil nailed reinforcement to achieve static and seismic slope stability; x Recommendations for soil nail size, lengths and spacing required to support the vertical wall;
x Coordination with the design team to develop construction plans and details for the soil nailed wall;
x Discussion of corrosion potential and construction considerations; and x Preparation of submittals with structure design calculation supporting the recommendations and independent design check calculations in accordance with Caltrans procedures.
x Preparation of a standalone Draft and Final Geotechnical Design Report for the proposed soil nailed wall at the southbound off-ramp of SR 217 at Hollister
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Avenue.
LIST OF DELIVERABLES
9 Draft and Final Geotechnical Report (Fowler-Ekwill)
9 Draft and Final Foundation Report (SB Off Ramp Retaining Wall) 9 Four (4) Log of Test Borings Sheets
9 Geotechnical design report for design of a soil nail wall in accordance with Caltrans guidelines
TASK 4: DRAINAGE REPORT
Consultant shall provide drainage analysis and overall drainage coordination for the project. This task involves understanding the hydrology and hydraulics of the area as well as local drainage issues.
4.1 DRAINAGE REPORT . Consultant shall prepare a report addressing the hydrology, hydraulic and drainage impacts of the project. Calculations and sketches of existing and proposed hydraulic structures shall be included in the report. The fact that the project crosses several different jurisdictions makes the development and completion of the drainage report more complicated than typical. Consultant shall provide a drainage report acceptable to the oversight agencies. There may be 4 different agencies providing oversight and/or approval of the document and plans, including:
x City of Goleta: City of Goleta storm water management plan and storm water pollution prevention guidelines will be used to develop the analysis and report. x City of Santa Barbara: Portions of the work along Fairview Avenue and the Fowler Road roundabout are within City of Santa Barbara purview and require using City of Santa Barbara storm water management program standards and methodology. Storm water issues in these areas will need to be permitted through the City of Santa Barbara.
x County of Santa Barbara: Small portions of the Fowler Road roundabout and the northbound SR217 off ramp at Hollister Avenue may impact County of Santa Barbara jurisdiction. If this is indeed the case, storm water issues in these areas may need to be addressed in accordance with the County of Santa Barbara storm water management program.
x Caltrans: The SR217 off/on ramps at Hollister Avenue are also under Caltrans jurisdiction. Caltrans standards and methodology will be used for this area.
Likewise, these local agencies will also require that storm water quantity and quality project components be permitted through their departments under their plans/programs.
4.2 STORM WATER QUALITY. Storm water quality is a major component of any project that disturbs over one (1) acre of land. Water pollution elimination requirements and water quality expectations are continually evolving and becoming stringent with the review and approval processes becoming more rigorous. This is more complicated for this project
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due to varying and sometimes overlapping jurisdiction in regards to storm water quality.
For this task, Consultant shall focus on three results:
x Design Recommendations & Review: Consultant shall provide drainage recommendations to the roadway engineers and will review the drainage plans for compatibility and conformance to the drainage report and the drainage needs.
x Permitting: Consultant shall prepare storm water permit applications and shepherd them through the various local agency processes. x Water Pollution Control Plans: Consultant shall prepare water pollution control plan and specifications for contract documentation plan set.
4.3 AMENDMENT 4 SCOPE. STORM WATER QUALITY . The California Regional Water Quality Control Board has adopted new regulations for post-construction storm water treatment that were not assumed in the original scope of work. This additional effort is necessary to .redesign the entire project to ensure the project retains and treats runoff prior to flowing into the receiving bodies of water (San Jose Creek, Old San Jose Creek or San Pedro Creek).
TASK 5: AERIAL DEPOPSITED LEAD STUDY
5.1 AERIALLY DEPOSITED LEAD TESTING . This task provides for testing for aerially deposited lead within Caltrans right of way. Geocon shall perform the sampling and testing under the direction of consultant. Geocon shall perform the following tasks:
x Prepare Health and Safety Plan.
x Prepare a workplan for Caltrans approval.
x Field Activities:
o Advance up to 24 hand-auger borings at proposed ramp modification location
o Collect four soil samples per boring at depths of 0, 0.5, 1, and 2 ft (total 96 samples)
x Laboratory Analyses:
o 80 soil samples for Total Lead
o 16 soil samples for CAM17 Metals
o Up to 45 soil samples for Soluble (WET, DI-WET, or TCLP) Lead
LIST OF DELIVERABLES
9 Draft Site Investigation Report
9 Final Site Investigation Report
TASK 6: PERMITTING
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6.1 PERMITTING SUPPORT. Under the direction of consultant, URS Corporation (URS) shall provide the work required to support the permit application process. The following scope of work describes the technical approach and methodology and lists deliverables.
Permitting-related tasks shall begin as soon as possible in 2012 to support a 2014 construction start date. The permitting scope of services is written according to the permits required. The first four permits are as follows:
PERMIT 1 COE SECTION 404 PERMIT
PERMIT 2 SECTION 7 CONSULTATION (FHWA)
PERMIT 3 CCRWQCB SECTION 401 CERTIFICATION PERMIT
PERMIT 4 CDFG SECTION 1602 PERMIT
These four permits and approvals are addressed together since the content of the permit applications is substantially similar, and each application requests that copies of the others be included as attachments. Identical submittal packages (on CD) containing the permit applications and all required attachments for submittal to all three agencies shall be prepared and submitted to the City. Section 7 consultation, which is required to obtain the Section 404 Permit, is also addressed in this section.
The following authorizations are required due to the project’s proposed impacts to jurisdictional waters and streambeds and are briefly described here:
PERMIT 1 AND PERMIT 2
SECTION 404 PERMIT. Authorization under Section 404 of the Clean Water Act (CWA) is required for activities involving a discharge of fill material into Waters of the U.S., and is administered by the COE. Because the project’s impact to waters is minimal, streamlined authorization under Nationwide Permit (NWP) 14, which authorizes discharges for linear transportation projects, will be appropriate.
PERMIT
3 SECTION 401 WATER QUALITY CERTIFICATION . Section 401 of the CWA requires that an applicant for a federal permit to discharge fill material into Waters of the U.S. (such as a CWA Section 404 permit) must also obtain a state-issued certification that the discharge would not violate state water quality standards. In the project region, Section 401 Water Quality Certifications are issued by the Central Coast RWQCB.
PERMIT
4 CALIFORNIA FISH AND GAME CODE SECTION 1602 -- STREAMBED ALTERATION AGREEMENT .
Under Section 1600 et seq. of the California Fish and Game Code, activities that would divert, obstruct, or substantially alter a streambed must be authorized
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through a Streambed Alteration Agreement from the CDFG. Permit applications to the COE, CCRQCB, and CDFG shall include (on CD) the project’s Mitigation Plan, Final EIR, the Natural Environment Study (NES) and the NES Addendum, the Federal Highway Administration’s (FWHA’s) Section 7 consultation letter, and documentation that Section 106 consultation has been completed.
TASKS FOR PERMITS 1 - 4
6.1.1 PRE-APPLICATION MEETINGS AND SITE VISITS. The URS environmental project manager and environmental task leads shall attend a pre-application meeting/site visit at the City of Goleta with the COE and CDFG.
6.1.2 PREPARE COMPENSATORY MITIGATION PLAN . A Compensatory Mitigation Plan is required to accompany all Section 404 permit applications. To reduce redundancy and simplify the implementation phase of the project, URS shall integrate the Compensatory Mitigation Plan into the biological mitigation plan required by EIR Mitigation Measure NA-
1. 6.1.3
PROVIDE DOCUMENTATION THAT CALTRANS HAS COMPLETED NATIONAL HISTORIC PRESERVATION ACT SECTION 106 CONSULTATION . The COE 404 permit application will include documentation that Caltrans has completed Section 106 consultation with the California Office of Historic Preservation (OHP) in accordance with the January 1, 2004, Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal- Aid Highway Program in California.
URS shall provide the COE with Caltrans and OHP correspondence to demonstrate that no further Section 106 consultation by the COE will be necessary. This correspondence will consist of the November 23, 2009 letter from Caltrans to the OHP and the April 19, 2010 letter from the OHP to Caltrans.
6.1.4 RESPONSES TO AGENCY COMMENTS . The COE, CDFG and/or the CCRWQCB may comment on the permit applications. For example, they may want to refine or modify measures in the project’s Mitigation Plan. Under the direction of CONSULTANT, URS shall review all comments, coordinate with the City and CONSULTANT, and provide responses as directed.
6.1.5 AMENDMENT
4 SCOPE. PERMITS 1 THROUGH 4. Additional effort related to Permits 1 through 4 includes:
x Potential changes to the Devereux Creek Restoration Plan as a result of butterfly habitat and habitat restoration beneath eucalyptus tree canopy.
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x Potential changes in impact mitigation ratios. Currently the mitigation ratios are at 3:1 for permanent impacts and 2:1 for temporary. If these ratios are increased through permit conditions, a new or supplemental restoration site will be required to be designed.
x The path to obtaining Coastal Commission and Local CDP Permits will ultimately require a substantial amount of support activities to the City
LIST OF DELIVERABLES, PERMITS 1 - 4
URS shall prepare a single submittal package containing the following major deliverables:
x Mitigation Plan incorporating the Compensatory Mitigation Plan x Completed Nationwide Section 404 Permit Checklist
x Completed Section 401 Water Quality Certification Application x Completed Notification of Streambed Alteration Agreement x Responses to agency comments, including revisions to the Mitigation Plan
PERMIT 5 CALIFORNIA COASTAL COMMISSION (CCC) COASTAL
DEVELOPMENT PERMIT (CDP)
6.1.5 PRE-APPLICATION MEETING WITH CCC. The City may informally consult with CCC staff as early as possible and meet face-to-face with CCC’s Ventura office staff. All communication with the CCC shall be through the City unless CONSULTANT is specifically directed by the City to contact the CCC. The City will inform CONSULTANT as to the discussions and comments from the CCC that affect the permit application.
6.1.6 ATTEND A SITE VISIT WITH CCC STAFF AND PROJECT BIOLOGISTS . The team lead biologist(s) shall attend a meeting with the City and CCC staff to present the adequacy of proposed mitigation measures, including mitigation ratios. The team biologist shall note feedback on impacts and mitigation measures, identify outstanding concerns and recommendations, and verify what the City wants to include in the CDP application.
Consultant shall provide the City with the NES and Addendum, including the most current color set of relevant maps and figures, for transmittal to the CCC staff.
6.1.7 PREPARE A STAND-ALONE SUMMARY OF KEY CCC ISSUES OF CONCERN FOR INCLUSION IN THE CDP APPLICATION PACKAGE . The summary shall address issues brought up by CCC staff during the pre-application meeting and site visit. This summary will provide CCC staff with a summary version of the EIR and technical studies in order to accelerate the staff’s understanding of the project and its impacts and mitigation measures. The summary shall include a simple table identifying where more detailed information can be found in the EIR and technical studies. The summary shall be delivered to the City for transmittal to the CCC.
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6.1.8 PROVIDE TECHNICAL INPUTS TO SECTIONS OF THE CDP APPLICATION . The package shall include the EIR and key technical studies. Consultant shall provide technical inputs that relate to environmental issues with the CDP application.
6.1.9 PROVIDE TECHNICAL RESPONSES TO CCC STAFF COMMENTS ON THE CDP APPLICATION .
The CCC shall provide a formal written response to the City’s CDP application within 30 days indicating if the application is deemed complete. If deemed complete this task will not be needed. If it is not deemed complete, the CCC shall request additional information.
Consultant shall review the CCC completeness letter and provide the City with additional technical information, if needed. Consultant shall review CCC comments, outline responses, and identify responsible parties to address each comment. It is assumed that the City shall handle the direct communication and coordination with the CCC for the CDP.
6.1.10 REVIEW CCC STAFF REPORT AND ATTEND THE CCC PUBLIC HEARING . Once the application is deemed complete, CCC staff shall complete its analysis and issue a staff report. The staff report either would recommend conditions of approval or recommend project denial. Consultant shall review the staff report for inaccuracies or conditions of approval that may be problematic.
6.1.11 AMENDMENT 3 SCOPE. The scope of the work related to securing the CCC Permit has expanded enormously due to the requirements of the California Coastal Commission application review process. This scope has expanded well beyond the original scope, and includes alignment studies that in turn have an effect on other tasks.
Three firms are impacted by the permitting process: DHA, MNS and URS. The scope has expanded in the following ways:
Participation in multiple planning and strategy meetings and conference calls with the City and others.
Development of a new regulatory-based approach to assessing impacts to support the statement that the Project would not have an effect on coastal wetlands (By URS).
Technical inputs towards City submissions to the CCC, and participation in meetings with City staff and the CCC to discuss submissions (DHA, MNS and URS)
Conducted multiple GIS-based analyses and re-analyses of impacts of the project and design alternatives (DHA, MNS and URS)
Conduct new comprehensive biological surveys and GIS mapping (by URS):
x New vegetation community mapping
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x New native tree inventory
x New raptor surveys
x New delineations of jurisdictional waters
Prepare a new comprehensive 150-page Biological Resources Report in response to a request for information from the California Coastal Commission to the City of Goleta. As requested by the Coastal Commission, this report would presents the findings of new and updated project-wide biological surveys and studies that were conducted in 2013 and 2014, summarizes all previous surveys, and prepared new biological impact analyses and maps and figures. It would also include a comprehensive regulatory setting.
Conduct an additional breeding bird survey and floristic survey to be conducted in April, 2014.
6.1.12 AMENDMENT
4 SCOPE. PERMIT 5. Additional effort related to Permit 5 includes extensive additional support activities such as exhibit preparation, condition compliance, and other technical support for the City related to securing the Coastal Permit through the Coastal Commission.
LIST OF DELIVERABLES – PERMIT 5
Consultant shall prepare:
x Memorandum documenting CCC comments made during the site visit and the pre-application meeting.
x Summary of key CCC issues and related project information that would be included with the CDP application.
x Environmentally related technical inputs to sections of the CDP application x PowerPoint inputs (environmental data for a CCC presentation, if warranted)
x Written responses to CCC comments and data requests
x Written evaluation of recommended conditions of approval in the CCC staff report
x Biological Resources Report
PERMIT 6 CITY OF SANTA BARBARA COASTAL DEVELOPMENT PERMIT (CDP) A CDP from the City of Santa Barbara will be required to develop the project. A portion of the proposed development is located within Santa Barbara’s adopted Coastal Plan for the Airport and Goleta Slough. The CDP is a discretionary action requiring a public hearing and Planning Commission approval. Planning Commission approvals are appealable to the City Commission.
Santa Barbara’s CDP application process shall include:
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x Complete a Master Application
x Complete the CDP Application
x Complete the Development Application Review Team (DART) Submittal Packet
The DART application shall include the following applicable components:
x A letter from the project applicant requesting a CDP for development of a roadway and associated improvements within the Old San Jose Creek riparian corridor, a description of the project components (Road width, bridge, lighting etc.), construction cut and fill and import and export, discussion of surrounding land uses, and, if requested, a visual aid submittal packet.
x An application packet that includes a CD with copies of the Final EIR and relevant technical studies.
x A summary of proposed demolition and construction activity (e.g. duration of proposed grading).
x The DART application requires inclusion of a project justification, detailing issues that remain to be resolved for the development of the project. x Hydrology calculations will be required to show how site drainage is being transmitted through the property unless waived by the Public Works Engineering Division staff.
A total of ten (10) copies of the plans must be submitted according to the City’s Project Plan Requirement’s. Plan set size and content requirements are listed in the DART application. The DART process usually has a 30-day review process with City of Santa Barbara Staff. Should additional information be required before the application can be deemed complete, the application may be placed on hold until such information is provided.
TASKS ASSOCIATED WITH PERMIT 6
6.1.11 PRE-APPLICATION MEETING. Consultant shall attend a pre-submittal meeting with City of Santa Barbara staff to determine if DART application requirements can be streamlined because the project EIR has already undergone environmental review by the City of Santa Barbara staff.
6.1.12 IDENTIFY RESOURCES , IMPACTS , MITIGATION MEASURES ON AIRPORT PROPERTY .
Consultant shall develop a stand-alone summary of relevant portions of the FEIR,
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including environmental resources on Airport property, impacts, and mitigation measures using existing data, figures and field mapping. City Staff shall coordinate and submit the Master Application, CDP and DART applications to the City of Santa Barbara.
6.1.13 RESPONSE TO DATA REQUESTS . Consultant shall respond to comments and data requests as needed.
6.1.14 CITY OF SANTA BARBARA CDP SITE VISIT. The CONSULTANT environmental manager and lead biologist shall attend a site visit with the City of Santa Barbara staff and Planning Commissioners in support of the DART application.
6.1.15 REVIEW PRT STAFF REPORT PRIOR TO PLANNING COMMISSION . The PRT shall review project materials and issue a staff report to the City of Santa Barbara’s Planning Commission. Consultant shall review the PRT staff report and identify any inaccuracies or problematic conditions of approval.
6.1.16 ATTEND CITY OF SANTA BARBARA PLANNING COMMISSION PUBLIC HEARING .
CONSULTANT staff, as approved by the City, shall attend the City of Santa Barbara Planning Commission public hearing.
6.1.17 ARCHAEOLOGICAL STUDY ON AIRPORT PROPERTY (OPTIONAL TASK ). T h e Master Archaeological Resources Assessment for the Santa Barbara Municipal Airport (2010) requires subsurface archaeological survey along the western portion of the Fowler Road Extension for any areas subject to deep construction impacts (>24-inches below ground surface). No archaeological investigation will be required if the project impacts are restricted to the upper 24-inches of the soil column.
This task is based on the assumption that future utilities may be placed in a four-foot deep trench running along the Fowler Road Alternative. This study is described in the EIR as mitigation measure CUL-3.
Based on Figure 6-1 of the Master Archaeological Resources Assessment for the Santa Barbara Municipal Airport (2010), Consultant shall conduct subsurface archaeological testing along the Fowler Road Alternative from the west bank of Old San Jose Creek to the west side of the project roundabout along Fairview Avenue, a distance of approximately 120 meters. A qualified archaeologist shall conduct the backhoe testing project to determine if archaeological remains are present and, if present, are potentially intact. As required, excavations will be monitored by a Native American monitor. Six backhoe trenches spaced approximately at 20 m intervals will be excavated. It is assumed that subsurface testing can be limited to a depth of four feet below existing grade. The upper two feet will be excavated in one lift unless intact artifacts are noted. Excavations
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deeper than two feet would be excavated in 6-15-inch lifts. Trench spoils and sidewalls would be inspected for artifacts. Consultant shall obtain an encroachment permit from the City of Goleta, if needed.
Prior to fieldwork, an updated site record search will be conducted for the footprint of the Fowler Road Alternative. This record search would be limited to discovering any new data that has been recorded since the most recent Ekwill/Fowler record search was conducted.
Assuming no artifacts are found, a negative survey will be documented in a brief letter report that incorporates by reference the background information contained in the project’s Archaeological Survey Report. Evidence of the new record search and a map of the subsurface survey location would be completed. The report will follow the City of Santa Barbara requirements.
LIST OF DELIVERABLES – PERMIT 6
x A summary of the project description, impacts on Airport property, and mitigation measures
x Master Application technical information
x CDP Application technical information
x Technical information memorandum for the Development Application Review Team (DART) Submittal Packet
x A CD or hard copy of all relevant technical studies (Final EIR, NES, Etc.) x Written evaluation of recommended conditions of approval contained in the City of Santa Barbara’s PRT staff report
x Phase 1 Subsurface Archaeological Survey Letter Report
PERMIT 7 SANTA BARBARA COUNTY AIR POLLUTION CONTROL DISTRICT (SBCAPCD) PERMIT OR EXEMPTION
6.1.18 Consultant shall provide the City with a memorandum identifying equipment usages for the project permit application.
LIST OF DELIVERABLES - PERMIT 7
x Technical memorandum
6.1.19 AMENDMENT 5 SCOPE. PERMITS 1 THROUGH 5. Additional effort related to Permits 1 through 5 includes:
DHA and subconsultant URS will make changes to the environmental documents as needed to initiate a NEPA revalidation, revise resource agency permit applications for all four permits (US Army Corps of Engineers – USACOE, California Dept of Fish and Wildlife, Regional Water Quality Control Board, California Coastal Commission), and revise the Compensatory Mitigation Plan. For the CEQA revisions, URS will if
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requested, prepare an addendum to the EIR and update the applicable technical studies. In addition, DHA will continue with support for the Coastal Development Permit.
DHA will assist URS in completing the revisions to the environmental permits due to the Fowler Road revisions and provide URS with modified project impact limits (temporary and permanent impacts) that are needed to update the various permits.
DHA will provide assistance in completion and submittal of the Coastal Commission Coastal Development Permit. This work is anticipated to include revisions to various exhibits, as well as providing assistance with revisions to report narratives. A large portion of Task 16 involves DHA assisting URS in preparing the final response to RWQCB comments.
TASK 7: CITY OF SANTA BARBARA COORDINATION
7.1 CITY OF SANTA BARBARA DART COORDINATION . Consultant shall prepare project plans, technical specifications, and special provisions for review by the City of Santa Barbara Development Application Review Team (DART) at each submittal milestone. Comments received from the City shall be logged and responses to each comment will be prepared.
7.2 AMENDMENT 3 SCOPE. Coordination with the City of Santa Barbara has expanded to include alternatives analysis for the airport Runway Protection Zone. The task includes the preparation of a letter report to the airport for submission to the FAA.
TASK 8: 35% PS&E
8.1 CONCEPTUAL DESIGN. The conceptual design phase shall include approximately 35% complete design plans with typical sections. The plans will show the preliminary layout of roundabouts, proposed turn lanes, locations of utility poles, utility boxes, drainage culverts, etc. Proposed right-of-way acquisitions will be identified based on the need to accommodate additional traffic lanes and roadway widening, cut and fill slopes, utility relocations, retaining walls, precast arch culverts with natural bottoms, etc.
The Preliminary Design shall also include an analysis of vertical and horizontal curve transitions to the existing roadway profile and alignment and specific safety requirements, such as design speed and sight distance, and preliminary grading requirements for the roadway embankment. Evaluate and recommend potentially less costly alternatives where feasible.
At the conclusion of the 35% design phase, the consultant shall provide CAD files showing the required configuration of Hollister Avenue over San Jose Creek to the City’s consultant responsible for the design of the replacement bridge, eliminating the need for a separate bike/pedestrian bridge upstream of the existing structure.
Consultant shall perform testing, calculations, and analysis necessary to achieve project goals according to City, Caltrans, and industry standards.
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8.2 PREPARE CONCEPTUAL PLANS. The consultant shall produce conceptual plans at 1" = 20' scale. Additional information to be indicated at this stage will include the base map data from field survey and records research, facility sizes, roadway dimensions, and rights-of-way, and presenting plan, elevation and section views of the proposed improvements along with all existing facilities.
8.3 PRELIMNARY COST ESTIMATE. Consultant shall prepare an initial construction cost estimate based on all anticipated construction items and estimated quantities from the general plan facility dimensions. Consultant shall revise and resubmit preliminary cost estimates as the project progresses at the 65%, 95% and Final stages.
8.4 SUBMIT 35% PLANS. Consultant shall perform quality control on all submittals.
LIST OF DELIVERABLES
x See below
TASK 9: 65% PS&E
9.1 ROADWAY IMPROVEMENT PLANS. The design shall conform to requirements of the City of Goleta and the Caltrans LAPM.
The roadway improvement plans and striping and signing plan shall also be in accordance with the current Caltrans Standards and City of Goleta standard plans or standards approved by the City of Goleta Director of Public Works. Existing utilities shall be indicated in the plan view. These plans will be prepared at 1"=20' scale, on 24" x 36" improvement plan sheets, and will consist of:
x Detail/Typical Cross Section Sheets - include typical sections and other details as required.
x Roadway Improvement Plans - includes plans for the proposed roadway widening and associated improvements. Plans shall provide for roadway improvements in accordance with the City’s recommendations. The roadway improvement plan shall consist of a plan and profile format that will also indicate the grading requirements in the plan. The construction drawings shall include all drainage and roadway structural details, slope revetment or lining, and design cross sections.
x Any new striping is to extend a minimum of 100 feet beyond the construction limits.
x Cross Sections - includes roadway cross sections based on the previously prepared field survey at 50-foot intervals showing the proposed roadway widening improvements. Cross sections are considered necessary to properly design the improvements and to establish the earthwork volumes and extent of construction or reconstruction beyond the existing right-of-way lines onto
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private property, where and if necessary. The cross sections and cut and fill quantities will be computer generated and will be included with the bid set. x Special layout and construction details as required.
x Temporary traffic control and construction staging plans. x Driveway profiles where work will extend beyond the public right-of-way limits.
The profile shall be extended as required for a transition to the existing driveway.
x Retaining walls and precast arch culverts with natural bottoms. x The Plans, Specifications, and Estimate must be prepared in accordance with Caltrans current CADD User’s Manual, Plans Preparation Manual, and Caltrans practices, as well as conform to the City of Goleta's standards and practices.
9.2 AMENDMENT 3 SCOPE. The existing scope is modified to include the additional work for alternatives analysis resulting from the Coastal Development process and optimization of the roundabout designs that greatly improve the operational characteristics of the project. Other redesign work is necessitated by the decision to replace the Hollister Avenue Bridge, which provides an opportunity to greatly improve the roadway geometry on Hollister Avenue.
9.3 AMENDMENT 4 SCOPE . The existing scope is modified to include the additional work for the Caltrans directed realignment and related redesign of the soil-nail retaining wall required at the southbound off-ramp of SR 217. Additional work is also required for design assessments related to the FAA recommendations regarding the Fowler Road encroachment into the Runway Protection Zone of the Santa Barbara Airport.
LIST OF DELIVERABLES
x See below
TASK 10: 95% PS&E
10.1 UPDATE ROADWAY PLANS. A submittal of 95% PS&E shall be made to the City.
The submittal shall include the plans, specifications and estimate. Five sets of 11x 17 plans with a set of special provisions and the Engineer’s Estimate prepared for the 35% submittal shall be reviewed and updated as necessary. Consultant shall perform an independent QA/QC review of the 95% plans, specifications and estimate and incorporate appropriate revisions prior to submittal to the City. Specifications will be prepared in Microsoft Word and the estimate will be prepared in Microsoft Excel.
LIST OF DELIVERABLES
x Five (5) sets of the 95% Plans on 11” x 17”
x Five (5) hard copies of the special provisions
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x One (1) electronic copy of the special provisions in Microsoft word format x Five (5) hard copies of the updated combined “estimate of probable costs” x One (1) electronic copy of the “estimate of probably costs” in excel format
Hollister Avenue/SR-217 Interchange Modifications,
Ekwill Street & Fowler Road Extensions
List of Anticipated Plan Sheets
Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
T 1 Title Sheet X X X X
G 1 General Notes X X X
CC 3 Construction Control plan X X X
XS 1 Ekwill Street typical sections X X X X
1 Kellogg Ave typical sections X X X X
2 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
typical sections X X X X
1 Fowler Road/Fairview Avenue
typical sections X X X X
L 5 Ekwill Street roadway layout X X X X
1 Pine Ave roadway layout X X X X
1 Kellogg Avenue roadway layout X X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadway layout X X X X
4 Fowler Road/Fairview Avenue
roadway layout X X X X
P 5 Ekwill Street roadway profile X X X X
1 Pine Ave roadway profile X X X X
1 Kellogg Avenue roadway profile X X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadway profile X X X X
4 Fowler Road/Fairview Avenue
roadway profile X X X X
CD 3 ADA ramps, misc. X X X
5 Roundabout layout/grading X X X
D 5 Ekwill Street drainage plan X X X
1 Kellogg Avenue drainage plan X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
drainage plan X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
4 Fowler Road/Fairview Avenue
drainage plan X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
D
2 Old San Jose Creek culverts
(assumed precast arches) X X X
6 Drainage profiles X X X
2 Drainage details X X X
4 Drainage quantities X X X
WPC 5
Ekwill Street water pollution
control plan X X X
1 Kellogg Avenue water pollution
control plan
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
water pollution control plan
X X X
4 Fowler Road/Fairview Avenue
water pollution control plan
X X X
2 Water Pollution Control details X X X
4 Water Pollution Control
quantities X X X
U 5 Ekwill Street utility plan X X X X
1 Kellogg Avenue utility plan X X X X
4 Fowler Road utility plan X X X X
8 Hollister Avenue utility plan X X X X
SC 3 Ekwill Street RBA staging X X X X
4 Hollister Ave RBA staging X X X X
3 Fowler Road RBA staging X X X X
TH 4 Ekwill RBA traffic handling X X X
1 Kellogg Ave traffic handling X X X
12 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
traffic handling X X X
4 Fowler Road traffic Handling X X X
PD/S 5
Ekwill pavement delineation &
sign plan X X X
1 Kellogg pavement delineation &
sign plan X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
pavement delineation & sign
plan
X X X
4 Fowler Road/Fairview Avenue
pavement delineation & sign
plan X X X
2 Pavement delineation & sign
details X X X
4 Pavement delineation & sign
quantities X X X
PP/IP 5
Ekwill landscaping and irrigation
plan
X
X X X
1 Kellogg landscaping and
irrigation plan
X
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
landscaping and irrigation plan
X X X X
4 Fowler Road/Fairview Avenue
landscaping and irrigation plan
X
X X X
2 Landscaping and irrigation
details X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
PP/IP 4
Landscaping and irrigation
quantities X X X
E 2
Hollister/Kellogg Traffic Signal
Mod X X X
3 Street lighting plan and details X X X
S 2
Pre-Cast Culvert Foundation
Plans X X X
4 Retaining Wall Plans X X X
220 TOTAL
10.2 AMENDMENT 3 SCOPE. The extra work in this phase is a continuation of the work resulting from the same issues in Task 9.1 for that portion of the work that had been advanced past the 65% level.
10.3 AMENDMENT 5 SCOPE. FOWLER ROAD.
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The Fowler Road Extension Project was originally designed to extend out to Fairview Avenue on the west. Due external issues the City has directed DHA to reduce the project limits of Fowler Road to terminate at future Technology Drive. The project will follow the same horizontal alignment, with the addition of a knuckle at the Technology Drive intersection. The vertical profile design and roadway drainage design will need to be revised to best fit the new project layout. The revised drainage design will include re-grading the existing ditch out to Old San Jose Creek. This scope change will require revisions to the already well advanced 95% design for Fowler Road, including the modifications of many plan sheets specifications and estimate.
10.4: AMENDMENT 5 SCOPE. ADDITIONAL SUBMITTAL TO CALTRANS.
The project was originally scoped for three submittals to the City during Final Design:
65%, 95%, and a Final Submittal. The original scope included a 65% PS&E submittal for Caltrans Local Assistance review. Caltrans is now requiring a draft of the final submittal, i.e., a 100% PS&E Submittal. This new submittal will include Caltrans design review of all three portions of the project: the Hollister Avenue/Route 217 Roundabouts, the Ekwill Street Extension, and the Fowler Road Extension.
10.5: AMENDMENT 7 SCOPE. REDESIGN OF ROUNDABOUITS ON HOLLISTER.
Redesign of the Hollister Avenue Roundabouts to comply with 2020 guidance.
10.6: AMENDMENT 7 SCOPE. PEER REVIEW.
Accommodation of design changes resulting from City of Goleta Independent Peer Review Team.
10.6: AMENDMENT 7 SCOPE. STREET LIGHT DESIGN.
Design modifications to accommodate City owned streetlights for Project.
TASK 11: FINAL CONTRACT PACKAGE
11.1 ENGINEERS ESTIMATE. Consultant shall prepare an accurate and reliable Engineer’s Estimate to be included in the bid documents. Consultant shall provide a construction quantity and cost estimate with each submittal of plans. The unit costs will be based upon the most current cost information for recent similar projects in the area compiled by the consultant. Consultant's final construction cost estimate will be based upon, and in agreement with, the final items of work with estimated quantities.
11.2 FINAL PROJECT PLANS . The design deliverables will include, but not be limited to:
Providing final improvement Plans on Mylar ready for advertising and bidding, along with
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“camera-ready” Specifications (including appendixes), and a complete Engineer’s Estimate, all wet seal stamped and signed by a licensed California Civil Engineer. Final plans shall be submitted on Mylar sheets 24” x 36” in size, to a 1”=20’ horizontal scale.
The final plans and specifications shall be delivered to, and become the property of, the City of Goleta.
The design and scope of services shall also include: complete and detailed estimate of quantities; construction cost estimate; answers to all questions regarding the design during the design review process; review of the project site to ensure that the Plans are drawn correctly; and attendance at project related meetings.
11.3 CONSTRUCTION SCHEDULE . Consultant shall calculate the amount of liquidated damages and determine the length of time in working days for construction.
11.4 FINAL SPECIFICATIONS . The City will provide the consultant with its boilerplate Specifications and Technical Provisions in Microsoft Word format.
Consultant shall be responsible for compiling the Project Specifications which are to be based upon the latest Caltrans Standard Specifications and the latest Caltrans Standard Special Provisions shall be incorporated into the bid documents. Consultant shall provide a write up for the project specific scope of work in the Technical Specifications. The Specifications shall be signed and “wet sealed” by consultant’s Civil Engineer registered in the State of California, which will constitute a certification that they are complete and ready for bidding purposes and awarding of a contract for construction of the improvements.
11.5 SUBMITTALS:
Consultant shall submit three (3) sets of bound copies of the design drawings, including cross-sections, with each submittal for checking by the City, along with the previous red lined submittal prints. The design drawings should be as complete, accurate, and error- free as possible before Plan checking is considered, in order to reduce the number of Plan checks required and related costs therefore to the City and Consultant. Each submittal is to include documentation of QC checks completed by consultant prior to submission for City review. Submittals shall be at the 35%, 65%, and 95% and Final design stages.
x Consultant shall submit three (3) sets of the contract specification documents with each submittal for checking by the City, along with the previous check prints. A disk in Microsoft Word format containing the final Contract Documents shall be submitted to the City.
x The design shall include new improvements within existing State right-of-way or right-of-way to be acquired by the Project that will become State-owned improvements upon final completion of the Project. Consultant’s design shall therefore require the review and approval of Caltrans. This review process shall be in accordance with Caltrans procedures. Consultant shall prepare, submit,
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and coordinate with Caltrans all required PS&E documents through final approval of the design on behalf of the City. The City will review all PS&E documents prior to their submission to Caltrans.
x Prepare RE File and Materials Information Handbook.
TASK 12: RIGHT OF WAY ENGINEERING
12.1 Right of way engineering tasks shall be performed primarily by MNS Engineering under the direction of consultant. This task is to prepare the required maps, legal descriptions, deeds, sketches, and back up data to support the right of way acquisition effort. The RW Engineering shall be performed per the Caltrans RW Manual. A Record of Survey shall be prepared for each of the three project locations as soon as the alignments are finalized. These maps will show the new roadway alignments and serve not only as a way to retrace the corridors in the future, but also to make the legal description process much less tedious and time-consuming. The maps will also show all property monuments recovered in the retracement process allowing for the preservation of those locations.
12.1.1 Consultant shall prepare records of survey for each project location and file with the County Recorder. Monuments shall be set to facilitate recovery of the alignments and to serve as initial, local project control for construction.
12.1.2 Consultant shall determine the precise areas needed for permanent and temporary easements and for areas of interagency transfer. It is anticipated that approximately 33 permanent (private and interagency combined) fee or easements and 20 temporary construction easements (including 2 possible staging areas not yet defined) will be required.
12.1.3 Consultant shall prepare appraisal maps for each of the three project locations identifying the parcel number, owner, type of easement, size of easement and remainder size. Parcel numbers for State R/W changes will receive State-designated number. Parcel numbers for City of Goleta shall be assigned distinct numbers related to assessor’s numbers, property addresses or other suitable system.
12.1.4 Consultant shall provide updates to the existing project Right of Way Needs spreadsheet to accompany the appraisal map for appraisal and acquisition agents.
12.1.5 Consultant shall prepare legal descriptions for each parcel to be acquired for temporary or permanent use.
12.1.6 Consultant shall prepare legal descriptions for existing easements to be quitclaimed to the City or State (if any).
12.1.7 Consultant shall prepare legal description and sketch for abandonment of Kellogg Place for use by the City in the abandonment and conveyance process.
12.1.8 Consultant shall prepare sketches for all non-state related acquisitions.
12.1.9 Consultant shall maintain separate parcel files for each acquisition containing information such as title reports, existing easements, descriptions of parcels to be acquired or relinquished, vesting deeds and basic parcel information.
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12.1.10 Consultant shall coordinate with City of Goleta real property, City of Santa Barbara real property, Caltrans R/W, project engineer and appraisal and acquisition personnel and support them during the acquisition process.
12.1.11 Consultant shall prepare final R/W map for the Highway 217 corridor for filing by Caltrans.
12.2 Under the direction of consultant HJA shall obtain current updated preliminary title reports for the properties subject to acquisition.
12.3 AMENDMENT 3 SCOPE. Engineering for additional R/W work is needed:
The additional right of way work includes increasing the parcel requirements from an estimated 53 to an estimated 60 parcels. Several original parcels have been removed and replaced with right of entry permits, but still require the creation of the parcel legal descriptions. Several changes have been made to the alignments for Ekwill and Hollister, resulting in needs to change appraisal maps, legal descriptions, plats and closures and to conduct the QA/QC for each change.
Research and review of prior rights information provided by Goleta Water District to aid in the City’s evaluation of GWD claims. Preparation of a Prior Rights Report Additional survey work related to RW for staking proposed right of way limits for several parcels.
Prior Rights Research and correspondence, and underlying fee determination for portions of Kellogg Way and Kellogg Ave that may be included in property swap.
Coordination, meetings, changes and preparation of plats, legal descriptions, closures and review, signing and distribution for the additional parcels.
12.4 AMENDMENT 6 SCOPE: Revise right of way maps and legal descriptions to conform with the requirements by Caltrans.
TASK 13: RIGHT OF WAY APPRAISALS
Consultant shall oversee and direct Hamner, Jewell & Associates (HJA) in the appraisal and acquisition of right of way for the project.
13.1 Under the direction of consultant, HJA shall obtain appraisals from a state licensed real estate appraiser, prepared in conformance with state laws and Caltrans guidelines, as required to set the basis of right of way purchase offers to private property owners by the City. All appraisals shall be submitted to the City for review and pre-approval prior to purchase offer presentations. If project funding requires formal third party appraisal reviews, this proposal assumes Caltrans staff shall provide the required appraisal reviews. This scope does not include any appraisal of public lands held by City, County,
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County Flood Control, or State; it is assumed that appraisals will only be required for the acquisitions of private properties listed in Task 14.
13.2 AMENDMENT 3 SCOPE. The following parcels have been added since the original scope was prepared:
AP 071-130-
062
Yardi/Torridan This parcel was not on the original list but has been identified as requiring an acquisition.
PTR and appraisal will be required. Entry
coordination for project studies required.
AP 071-130-
049
Goleta Business Park This parcel was not on the contract list but has been identified as requiring an
acquisition. PTR and appraisal are required.
AP 071-130-040 Towbes (TCP Pine) PTR obtained for this parcel; access coordination for site studies performed.
Additional permanent r/w acquisition sought.
Appraisal may be required.
AP 071-140-053 Kunze No PTR requested, TCE may be avoided however some coordination may be
necessary in conjunction with driveway
access
AP 071-140-064 Giorgi PTR requested for this out of scope parcel; evaluation support regarding Caltrans denial
of access requirement.
AP 071-190-034 Kellogg Ave LLC New TCE required for retaining wall construction; this parcel was not in the original
contract scope of work. Assume TCE without
an appraisal
AP 071-190-035 SYCAL Properties Right of Entry for Driveway conform added/required
AP 071-170-061 Himelsein Right of Entry for Driveway
conform added/required
AP 071-170-062 See Family Trust Right of Entry for Driveway conform added/required
AP 071-170-063 Antonucci Right of Entry for Driveway
conform added/required
AP 071-170-064 Antonucci Right of Entry for Driveway
conform added/required
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AP 071-140-068 Catalina Barber Right of Entry for Driveway conform added/required
AP 071-140-056 Bottiani Right of Entry for Driveway
conform added/required
13.3 AMENDMENT 6 SCOPE: UPDATE APPRAISALS.
Revise and update appraisals for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work.
13.4 AMENDMENT 7 SCOPE: UPDATE TCE’s.
Revise and update appraisals for Temporary Construction Easements (TCE’s) throughout Project.
TASK 14: RIGHT OF WAY ACQUISITION
Under the direction of consultant HJA shall prepare offer packages based upon the appraisals, for presentation to each involved property owner. Offer packages shall include an offer letter, Appraisal Summary Statement, proposed Acquisition Agreement, and Deed. Consultant shall present these documents for City review and pre-approval prior to presenting offers to property owners. Concurrently consultant shall seek Caltrans review and approval of the appraisals, prior to proceeding with making the purchase offers. If requested by the City, consultant shall have the limits of right of way acquisition staked in the field with lath and flagging to assist in visualizing the limits of the right of way being acquired. After offer presentation, consultant shall handle all follow up negotiations in pursuit of mutually acceptable amicable purchase agreements with each owner to finalize the property purchases. For any purchase efforts that do not culminate in mutually acceptable amicable agreements, consultant shall coordinate with City and, if appropriate, with the City Attorney’s office in conjunction with any required Necessity Hearing scheduling. For those on which we reach final agreements, we would process all documents for necessary approvals and coordinate escrows, title insurance, and closings. This project shall also require a residential relocation. Consultant shall provide relocation assistance in conformance with the California Government Code and, if federal funding is involved, in accordance with the provisions of the federal Uniform Act.
Relocation assistance shall include interviewing tenants, providing required noticing, conducting market surveys to set benefit levels and identify potential replacement sites, present the tenant with referrals to potential replacement housing options, provide moving bid coordination, claim preparation and processing, and payment distribution and payment receipt documentation. Consultant shall also prepare a Relocation Plan in advance of making the property purchase offers and triggering relocation eligibility.
Consultant shall draft any required Right of Way Certification.
Following is the list of parcels included in this proposal:
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Assessor’s Parcel Number Owner Type of Acquisition
071-130-051, -006 Mauracher Partial
071-170-080, -083, and -079 University Properties Partial and Full 071-170-082 Winnikoff Trust Partial
071-130-023 McPage Enterprises Partial
071-151-011 McLeans Auto Body
& Paint
Partial
071-140-067 and -068 Catalina Barber Corp Full/Exchange 071-090-078 DLC Enterprises Partial
071-090-036 Newland Partial (+ Relocation)
071-090-007 Islay Investments Partial
071-140-046 Bottiani Partial/ Exchange
071-330-009 Jurkowitz Trust Partial
14.1 AMENDMENT 3 SCOPE. The original scope of services is amended to provide:
An independent fee reviewer to comply with Caltrans review appraisal requirements. (Original scope assumed Caltrans would provide this service).
Due to timeline differentials with obtaining environmental clearances and funding, the Newland and Bottiani parcels now have different appraisal and offer descriptions.
Acquisition for the parcels listed under Task 13.2 above.
14.2 AMENDMENT 4 SCOPE. The original scope of services is amended to provide:
x Additional effort related to unanticipated prolonged and complicated acquisition negotiations on several properties.
x Additional effort related to support services for the City’s filing of a Resolution of Necessity for five parcels.
x Additional effort relayed to required revisions to existing appraisals for certain properties.
14.3 AMENDMENT 5 SCOPE. Due to the changes to the Fowler Road project, there is additional Right of Way work that must be completed. The new knuckle at the western end of Fowler Road at Technology Drive will require a small right of way acquisition as well as modifications to the Temporary Construction Easement at the same parcel. At this point in the project, the majority of the right of way work has been completed for the Fowler Road project, and escrow has closed for the Temporary Construction Easement.
Additional work is therefore required to obtaining a Preliminary Title Report, Appraisal, and Acquisition. The additional effort includes work for subconsultant MNS for surveying to complete the appraisal map, and for subconsultant Hamner, Jewell & Associates to complete the appraisals and acquisition work.
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14.4 AMENDMENT 6 SCOPE: Revise and update acquisition work for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work. Extend the work required for ongoing negotiations with other parcels that have expanded into protracted negotiations.
TASK 15: UTILITY COORDINATION
Consultant shall provide utility coordination throughout the project in accordance with Chapter 13 of the Caltrans’ Right of Way Manual as required. This task involves communicating the City’s project to the utility owners within the project limits and working with them to complete their plans and relocations for those utilities that conflict with the proposed project. Anticipated work under this task is as follows:
15.1 VERIFY EXISTING UTILITIES : Collect available utility information and review the topographic base map in order to identify existing utilities. A utility base map shall be prepared and sent to utility owners for verification. Part of the verification process is to obtain additional utility information from the owners such as as-built record drawings and atlas sheets, as well as determining the facility’s function.
Finally, the utility base map is revised using the utility owner provided items and information our team has developed over the course of the task. x Utility Base Map: Prepare a utility base map to be used in conjunction with the topographic base map. Essentially, this base map documents the best available utility location information such as: USA markings; interpretation of as-built record drawings and utility atlas sheets; and pothole information. x Utility Matrix: Prepare a utility matrix to organize and document in one location all the utility coordination activities including: owner; contact name, telephone and facsimile numbers; mailing and physical addresses; email addresses; dates and methods of communication; description of effected utility; method of conflict resolution, if any; status of relocation plans, if any; etc.
This matrix is provided to the City and utility owners to provide a transparent understanding of all the utility locations, conflicts and issues to all potentially affected stakeholders. For example, often cable TV and telephone facilities are carried on electric poles. Using the matrix, the cable TV/telephone representatives can get a clear understanding of the project impacts to poles which they are on, but over which they have little to no control over.
x Utility Letter A (Verification) Package: Letter, matrix and associated plans that outline the proposed design and right-of-way, and existing utilities as mapped in the field. This letter puts the utility owner on notice that the City is intending to construct a project that may affect their facilities.
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x As-Built Record Drawings: A primary function of the Utility Letter A is to gather and incorporate into the utility base mapping any utility owner record drawings or other pertinent information.
15.2 POSITIVE IDENTIFICATION AND DETERMINATION OF LIABILITY : Prepare and execute a potholing plan to provide positive identification and location of utility facilities that may conflict with the project.
High-risk vs. low-risk utility facilities will also be identified. x Potholing: Obtaining positive location information of underground utilities that may be in conflict with the proposed project improvements, and all high-risk utilities within the project limits. The potholes will be surveyed and added to the project topo maps. Since the exact number of potholes cannot be determined in advance, consultant has assumed approximately two full days of potholing activity will be needed.
x Utility Letter B (Request for Relocation Plans) Package: Letter, updated matrix and associated plans that identify potential utility conflicts and approximate relocation schedules. This is a formal coordination letter that identifies the relocation work and schedule required to complete the relocations. Packages shall be sent to all utility owners within the project limits – regardless of potential conflict or not – in order to provide transparency of all utility coordination. x Relocation Parameters: Provide utility relocation parameters for utility owner relocations plans.
15.3 COORDINATE RELOCATION : Coordinate any and all modifications, changes, or relocations of existing underground and/or overhead utilities with respective utility companies. Where feasible, every effort shall be made to complete any and all modifications, changes, or relocations of existing underground and/or overhead utilities prior to construction.
Should the utility companies or the City decide to underground existing overhead utilities as part of the relocation, or desire the installation of conduits for future undergrounding or expansion of their facilities, Consultant shall work with the respective utility companies to incorporate their design into the plan set and assist in the development of cost sharing between the utility companies and the City in the utility relocation agreements for the additional cost of trenching, conduits, vaults, etc. associated with the undergrounding.
The design of any “dry” utilities (overhead or underground) is not a part of this scope of work.
This scope of work assumes that the City shall prepare any utility relocation agreements.
Schedules and progress reports for utility efforts shall be prepared. Plans and cost estimates provided by the utility companies shall be reviewed and recommendations shall be made.
x Field Meetings: Attend field meetings with utility owner representatives.
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x Utility Specifications: Prepare special provisions relating to utility coordination during construction including timing and duration of construction windows for utility relocations performed by owner’s forces.
x Utility Plans: Finalize utility plans for contract documentation plan set. x Utility “C” Letter (Notice to Owner) Package: Letter, updated matrix and final project plans that show location and elevation of existing utility and the proposed utility relocations. This letter satisfies the requirements in regards to utility conflicts.
x RE Pending File: The last step of this task is to provide documentation of the utility coordination effort for the City and the RE Pending file. This will provide the City with
15.4 AMENDMENT 3 SCOPE. Expanded utility coordination due to the presence of several mainline trunk utilities that run along Hollister Avenue. Utility relocation efforts for these facilities are going to require additional potholing (20 original vs. 60 now), along with intensive coordination to accomplish the staged construction on Hollister Avenue.
15.5 AMENDMENT 5 SCOPE. The utility coordination process has proven to be much more extensive than originally scoped. The level of coordination and utility design for the Hollister Avenue/Route 217 Roundabouts has proved to be more extensive than originally scoped and requires extension additional coordination with the Hollister Avenue Bridge project, as well. Amendment 5 addresses the additional work by DHA to complete the utility coordination for the project.
Temporary traffic signal staging plans have expanded to four stages of construction with multiple signal head moves for each stage. Consequently, DHA will secure a new electrical subconsultant (Y&C) to prepare up to an additional 18 plan sheets to accommodate the various stages of construction for the signals and street lights.
15.6 AMENDMENT 6 SCOPE. Continue coordination with the owners of affected utilities. This coordination will be on-going throughout the remainder of the design project. The work includes coordinating final relocation plans with utility owners, and assisting the City with utility agreements, and preparing the final utility relocation letters. Upon receipt of comments on the 95% submittal package, facilitate a review session with the City to discuss review comments and resolve any conflicting comments.
Revise the plans to delete the Caltrans style lights and add custom street lights in the City right of way. Modify technical special provisions to address City comments, changes to the plans, or unique revisions and coordinate them with the City boilerplate.
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TASK 16: MITIGATION MONITORING PLAN
PERMIT CONDITONS SUMMARY TABLE AND PS&E INTEGRATION
16.1 PREPARE SUMMARY TABLE. Once permitting conditions have been finalized Consultant shall compile the Permit Conditions Summary Table, which is comprised of a list of mitigation measures and conditions of approval identified during environmental review and the permitting process. This would comply with Caltrans’ Local Assistance Procedures Manual that requires the following be submitted to the District Local Assistance Engineer (DLAE):
“The local agency shall develop a list of all mitigation as related to NEPA and provide it along with the technical reports and draft environmental document to the DLAE.
The local agency shall certify that all required mitigation has been completed and/or is included in the Final Plans, Specifications and Estimate (PS&E), and that any required ongoing maintenance of mitigation is implemented (23 CFR Parts 635,771, and 772).”
This task will satisfy the Environmental Commitments Record as described in Section 39 of the Caltrans Standard Environmental Reference.
16.2 INTEGRATE ENVIRONMENTAL INFORMATION WITH PS &E DEVELOPMENT . The PS&E specifications sheets and final bid package shall incorporate inputs from the permitting process. The task would involve:
x Integrate mitigation measures into the PS&E.
x Prepare the Permit Conditions Summary Table and specifications
16.3 MITIGATION PLAN. Consultant shall prepare a biological mitigation plan that fulfills all of the requirements of the City’s EIR and provides the biological information needed to support the COE, CDFG, RWQCB, and CCC permit applications (as indicated in Task 6 Permitting). Integrate the compensatory mitigation plan into the biological mitigation and monitoring plan required by Mitigation Measure NA-1 in the EIR (herein referred to as the Mitigation Plan).
The Mitigation Plan shall comprise a biological mitigation and monitoring plan that incorporates all of the biological conditions related to construction of the project, including the “compensatory mitigation plan” required to obtain a section 404 permit from the COE.
The plan shall include protection and replacement of habitats, streams, and wetlands, and measures for the protection of sensitive plants and animals, as described in the EIR.
The compensatory mitigation plan shall include site selection information, a mitigation
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work plan and maintenance plan, performance standards and monitoring requirements, and long-term and adaptive management plans. The Mitigation Plan shall include the following components as identified and described in further detail in the EIR:
x Protection and replacement of riparian habitat
x Native tree inventory and protection plan
x Wetland habitat restoration
x Pre-construction floristic surveys and compensation
x Plant restoration
x Construction restrictions for riparian birds and raptors x Construction zone housekeeping
x Maintenance restrictions
x Avoid/minimize impacts to least Bell’s vireo
The following tasks shall be implemented in order to create the Mitigation Plan:
16.3.1 COMPENSATORY MITIGATION SITE SELECTION . Select specific sites for restoration, enhancement and/or creation required to complete the Mitigation Plan and obtain key permits. The City shall provide descriptions of potential available locations and acreage suitable for compensatory mitigation. Consultant shall make recommendations to the City regarding the locations for the compensatory mitigation site(s).
16.3.2 FIELD VISITS AND GROUND -TRUTH DATA . Conduct a field visit to verify biological resource information gathered during the preparation of the EIR is accurate and up to date. Map native trees for preparation of the native tree inventory and protection plan.
16.3.3 COORDINATE WITH LANDSCAPE ARCHITECT ON LANDSCAPE AND I RRIGATION PLANS AND SPECIFICATIONS. Provide a restoration biologist to provide input on landscape and irrigation plan drawings and specifications, including plant/seed layouts, palettes, and specifications.
16.3.4 PREPARE DRAFT MITIGATION MONITORING PLAN. Prepare a draft Mitigation Monitoring Plan. The Mitigation and Monitoring Plan will be coordinated with the project landscape plans. The restoration component of the mitigation plan shall include details on restoration locations and habitat types, plant/seed source, plant layouts and palettes, plant and seed installation methods, irrigation methods, restoration schedule, a description of the 5-year maintenance and monitoring program methods, and include the following performance standards:
x Native cover must be 70 percent after three years and retain 70 percent coverage by the end of the 5-year monitoring and maintenance period. x Non-native invasive plants, excluding non-native grasses, must remain below 10 percent of total vegetation cover at all times.
x Vegetation must survive without supplemental irrigation for at least 2 years. x No single species shall constitute more than 50 percent of the vegetative cover.
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x Replacement plants shall be monitored for a minimum of 3 years to ensure successful establishment.
x The draft Mitigation Plan will be submitted electronically for review and approval by the resource agencies and Goleta.
16.3.5 PREPARE FINAL MITIGATION PLAN . Revise the Mitigation Plan based on comments from agencies and Goleta, and prepare a final Mitigation Plan. Submit 10 copies of the final Mitigation Plan to the permitting agencies and Goleta on hard copies or CD as appropriate.
16.4 AMENDMENT
3 SCOPE. Identification of a potential mitigation site on the City of Santa Barbara Airport property along Hollister Avenue and preparation of a preliminary concept paper to facilitate Airport review and approval. Conduct all field surveys, mapping and conceptual plan preparation for the mitigation sites, including the site on the Airport property.
16.5 AMENDMENT 5 SCOPE. DHA and URS will prepare the final response to RWQCB comments as related to the Mitigation Plan. URS will amend the Mitigation Plan to reflect the revised project impacts related to the reduction in scope of Fowler Road. The revised Mitigation Plan measures will be incorporated into the PS&E and into a revised Permit Conditions Summary Sheet.
LIST OF DELIVERABLES
x Biological inputs for the landscape and irrigation plans x Draft Mitigation Plan
x Final Mitigation Plan
x Draft Revised Mitigation Plan
x Final Revised Mitigation Plan
16.6 AMENDMENT 6 SCOPE – Permits 1 through 5. The following activities are needed for updating the environmental documents for the project:
1. Revised Biological Mitigation and Monitoring Plan. Work to be undertaken as part of this task includes, but is not limited to:
x Conduct field reconnaissance and desktop analysis to identify potentially suitable replacement mitigation site(s).
x Coordinate with the City to identify which replacement mitigation sites are suitable and acceptable.
x Prepare updated maps of the suitable mitigation sites illustrating proposed restoration efforts and existing constraints and prepare an associated fact sheet outlining the benefits of the revisions. The maps and fact sheet will be prepared for use by the Project team and the City for discussions with the agencies and the public.
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City of Goleta
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x Participate in one meeting with the public for desktop and field review of the suitable mitigation sites.
x Revise the 2016 Biological Mitigation and Monitoring Plan once the mitigation sites have been agreed upon by all parties. Please note, only restoration-specific sections will be revised and the remainder of the plan will remain as previously written.
x Coordinate agency submittal and approval of the revised Biological Mitigation and Monitoring Plan.
x Coordinate with Rincon Consultants on mitigation-specific aspects of the Environmental Impact Report Addendum. Rincon is conducting revisions to the addendum under a separate contract.
2. Environmental Enhancement and Mitigation Grant Program Assistance. Work to be undertaken as part of this task includes, but is not limited to:
x Provide information as needed for mitigation-specific items to City to be incorporated into the application.
x Review mitigation-specific text prepared by City.
x Revise the one previously prepared EEMP-specific GIS figure per updates to the mitigation sites as described above.
16.7 AMENDMENT 7 SCOPE. SUPPORT TO DEFEND LEGAL CHALLENGE TO EIR ADDENDUM.
Provide support services to the City to defend lawsuit against the EIR Addendum and associated Bio-Mitigation Plan.
16.8 AMENDMENT 7 SCOPE. ACQUIRE NATIVE PLANTS FOR BIO-MITIGATION.
Implementation of plant and seed propagation plan for the Bio-Mitigation Plan with $23,360 deposit so that native plants from the project site can be grown in a nursery. .
TASK 17: PROVIDE BIDDING AND CONSTRUCTION SUPPORT
17.1 Consultant shall interpret plans and specifications as required during the bidding process. Attend and participate in a pre-bid meeting with potential bidders. Consultant shall answer questions regarding the Technical Provisions and the design drawings during the bidding process.
This Amendment 5 request includes the time and effort for DHA to complete the extra submittal for Fowler Road and Hollister Avenue/Route 217, and for MNS to compete the extra submittal for Ekwill Street.
17.2 AMENDMENT 6 SCOPE. Provide bid period support for the PS&E and associated construction package documents produced by the design team, including items added by
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Amendment No. 7 to Agreement No. 2012-090
earlier amendments. Task is clarified to be only bid period support. Design support during construction will be negotiated and authorized for the CON phase of the project.
TASK 18: AMENDMENT 5 SCOPE. ADDITIONAL REPORTS TO CALTRANS.
The project was originally scoped for submittals to City based on preparing standard engineering reports needed for the project. Caltrans requires additional reports to be prepared over and above the original scope. Now that the Caltrans involvement has changed to include the entire project oversight, not just the portion in State right of way, these reports need to be prepared and submitted to Caltrans in their specific format for every segment of the project. The new reports include Design Exceptions, Storm Water Data Reports, and the Traffic Management Plan. This amendment request includes the additional work for DHA to prepare and submit these reports for Caltrans review, including the subsequent report revisions and responses to Caltrans comments
CITY OF GOLETA RESPONSIBILITIES
x Provide basic criteria for project design, record drawings, and preprinted portions of the specifications.
x Provide copies of available pertinent City records, such as survey ties, benchmarks, road plans, and record maps the City knowingly has in its possession.
x Print and distribute final bid documents, unless requested as an additional service.
x Mediate with land owners for access to and provisions for consultant to enter upon private and public lands.
x Provide all other required services that cannot, by law, be performed by consultant.
x Provide contract administration and inspection during construction. x Be responsible for all communication with the Caltrans’ District Local Assistance Engineer for grant funding and cost reimbursement. x The City’s Director of Public Works or designee shall serve as Contract Administrator for the project.
370
EXHIBIT B-6 (associated with Amendment 7)
SCHEDULE OF FEES
Amendment No. 7 to Professional Environmental and
Design Services Agreement No. 2012-090 between the City of Goleta and Dewberry Engineering for 9002 Ekwill
Street and Fowler Road Extensions Project
371
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376
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant:
Project No. Contract No. Date: 4/27/2020
Direct Labor
Hours Actual Hourly Rate Total
55.0 $98.56 $5,420.80
61.0 $45.00 $2,745.00
25.0 $38.00 $950.00
$36.00
42.0 $35.00 $1,470.00
$22.00
$15.50
183.0 $10,585.80
LABOR COSTS
a) Subtotal Direct Labor Costs $10,585.80
b) Anticipated Salary Increases
c) TOTAL DIRECT LABOR COSTS [(a)+(b)] $10,585.80
INDIRECT COSTS
d) Fringe Benefits (Rate): e) Total Fringe Benefits [(c) × (d)] f) Overhead (Rate): 140.55% g) Overhead [(c) × (f)] $14,878.34 h) i) Gen & Admin [(c) × (h)]
j) $14,878.34
FIXED FEE k) 10% $2,546.41
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
ea $2,250.00 $4,500.00
ea $1,000.00 $2,000.00
ea $1.00 $500.00
Miles $0.58 $499.96
$7,499.96
m) SUBCONSULTANT'S COSTS (add additional pages if necessary) $7,499.96
$35,510.52
NOTES:
April-20
Transaction Assistant Transaction Assistant Pool
Classification/Title Name
Managing Senior Associate Lillian Jewell
Project/Escrow Coordinator Jennifer Mizrahi
Right of Way Technician J.T. Katavich
Transaction Coordinator Transaction Coordinator Pool
EXHIBIT 10-H COST PROPOSAL Page 1 of 3
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (DESIGN, ENGINEERING, AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Beacon Integrated Professional Resources, Inc. dba Hamner, Jewell & Associates Ekwill Fowler
RW Agent (Assoc II) David Jewell
Clerical Support Clerical Pool
Total
General and Administrative (Rate):
TOTAL INDIRECT COSTS [(e) +(g) + (i)]
TOTAL FIXED PROFIT
[(c) + (j)] × Fixed Fee
Description Quantity
Preliminary Title Reports
Appraisals
2 Appraisal Reviews
2 l) TOTAL OTHER DIRECT COSTS
Printing/Postage/Delivery
500
Mileage
862
• The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans. • Anticipated salary increases calculation (page 2) must accompany.
Tier Subconsultant 4:
TOTAL COST [(c) + (j) + (k) + (n)]
• Key Personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals. n) TOTAL OTHER DIRECT COSTS INCLUDING 2nd TIER SUBCONSULTANTS [(l) + (m)] m) TOTAL 2nd TIER SUBCONSULTANT'S COSTS
Subconsultant 1:
Subconsultant 2:
Subconsultant 3:
Prime Consultant
(
Subconsultant
2nd Tier Subconsultant
377
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hour #REF! Avg Hourly 5 Year
Contract
Rate Duration
$10,585.80 = $71.05 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 $71.05 + = $73.18 Year 2 Avg
Hourly Rate
Year 2 $73.18 + = $75.37 Year 3 Avg
Hourly Rate
Year 3 $75.37 + = $77.63 Year 4 Avg
Hourly Rate
Year 4 $77.63 + = $79.96 Year 5 Avg
Hourly Rate
Total Hours
per Year
Year 1 100.00% * = 149.0 Estimated
Hours Year
Year 2 *=
Estimated
Hours Year
2 Year 3 *=
Estimated
Hours Year
3 Year 4 *=
Estimated
Hours Year
4 Year 5 *=
Estimated
Hours Year
5 Total 100% = 149.0
Year 1 $71.05 *= $10,585.80
Estimated
Hours Year
1 Year 2 $73.18 *=
Estimated
Hours Year
2 Year 3 $75.37 *=
Estimated
Hours Year
3 Year 4 $77.63 *=
Estimated
Hours Year
4 Year 5 $79.96 *=
Estimated
Hours Year
5 = $10,585.80
= $10,585.80
= Transfer to
NOTES:
This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
January 2018
EXHIBIT 10-H COST PROPOSAL Page 2 of 3
ACTUAL COST-PLUS-FIXED FEE OR LUMP SUM (FIRM FIXED PRICE) CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
3.00%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
149
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation Proposed Escalation
149.0
149.0
149.0
149.0
3.00%
3.00%
3.00%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
149.0
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above) (calculated above) Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
149.0
Total Direct Labor Cost with Escalation
378
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
Prime Consultant or Subconsultant Certifying:
Name: Title*:
Signature:
Email: Phone Number:
Address:
List services the consultant is providing under the proposed contract:
January 2018
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112- Letting of Contracts
4. 48 Code of Federal Regulations Part 31- Contract Cost Principles and Procedures Appraisals and Appraisal Reviews for 071-130-081 (600 Pine Partners LLC) and 071-130-069 (BT-Oh LLC). TCE Extensions for Catalina Barber, Sanders Hotel, BT-Oh, LLC (UPS) and Kellogg LLC.
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Lillian Jewell President
Date of Certification (mm/dd/yyyy):
[email protected] 805-773-1459
530 Paulding Circle, Suite A Arroyo Grande, CA 93420
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board(when applicable)
5. 23 Code of Federal Regulations Part 172- Procurement, Management, and Administration of Engineering and Design Related Service
4/30/2020
379
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10/19/21
■
001282
City Council
Amendment 8 to Professional Services
Agreement 2012-090 for Design
Professional Services Agreement Ekwill Street and Fowler Road Extensions Project Dewberry
Add'l $548,798 NTE: $4,832,070
Dennis Haglan
11060 White Rock Road, Suite 200 Rancho Cord
916-231-0968
[email protected]
Gerald Comati
805-895-0255
[email protected]
[email protected]
19CP020A-R2
PURCHASE ORDER
07/01/2021
ISSUED TO:
Date:
Vendor #: 003254
DEWBERRY ENGINEERS INC.
8401 ARLINGTON BLVD
FAIRFAX, VA 22031-
SHIP TO: CITY OF GOLETA
130 CREMONA DRIVE, SUITE B
GOLETA, CA 93117
19CP020A-R2PO Number:
Requisition #: 19CP020A
130 Cremona Drive, Suite B
Goleta, California 93117
PH: (805) 961-7500
FAX: (805) 685-2635
CITY OF GOLETA
UNITS DESCRIPTION AMOUNTGL ACCT #ITEM PRICEPROJ ACCT #
1 0 Agreement 2012-090.7 220-90-9002-57070 129,024.520.00 129,024.52TOTAL
SUBTOTAL: 129,024.52
Approvals
1. 2.
3. Include your PO Number on all invoices.
Email all invoices to [email protected]
If mailing, mail invoices to 130 Cremona Drive, Suite B, Goleta, CA 93117 TOTAL TAX: 0.00
Department:
Finance:
Finance Director:
Date:
Date:
Date:
394
AMENDMENT NO. 8
TO A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GOLETA
AND
DEWBERRY ENGINEERING
This Amendment No. 8 to the Professional Design Services Agreement by and between the City of Goleta , a municipal corporation (“City”) and DEWBERRY ENGINEERING, a New York Corporation (“Consultant”) dated August 7, 2012 (“Agreement,” Agreement No. 2012-090) is made on this th day of October 2021.
SECTION A. RECITALS
1. This Agreement is for the professional design engineering, permitting, and right of way services in conjunction with the Ekwill Street and Fowler Road Extensions Project; and
2. The Agreement currently provides in Section 3 Subsection (a) for the total compensation amount not to exceed $4,283,272; and
3. The parties desire to amend the Agreement so as to provide for additional compensation in the amount of $548,798 for additional tasks; and
4. The Agreement currently provides in Section 6 for the termination of the Agreement on June 30, 2023; and
5. The parties desire to amend the Agreement so as to extend the termination of the Agreement to June 30, 2024; and
6. The Agreement currently provides in Exhibit A-7 entitled “Scope of Work” the complete and particular description of services; and
7. The parties desire to amend Exhibit A-7 by adding additional services as more completely and particularly set forth in the Scope of Work, attached as Exhibit A-8; and
8. The Agreement currently provides in Exhibit B-6 entitled “Schedule of fees“ the hourly rates; and
9. The parties desire to amend Exhibit B-6 of the Agreement to identify the new hourly rates, attached as “Exhibit B-7”; and
10. The Agreement did not provide for the Agreement or any amendments to be executed in counterparts by facsimile or electronic mail; and City of Goleta
Amendment No. 6 to Agreement No. 2012-090
395
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
11. The parties desire to amend the Agreement to allow for execution of the Agreement and amendments by facsimile and electronic mail in order to expedite the finalization of the agreements; and
12. The City Council approved this Amendment No.8, on this th day of October
2021.
SECTION B. AMENDED TERMS
Now therefore City and Consultant agree as follows that the Agreement be, and hereby is, amended as follows:
1. Subsection (a) of Section 3. COMPENSATION AND PAYMENT of the Agreement is amended to add an additional authorized amount of $548,798 and to read in its entirety:
(a) Maximum and Rate . The total compensation payable to CONSULTANT by CITY for the services under this AGREEMENT SHALL NOT EXCEED the sum of $4,832,070 (herein "not-to-exceed amount") and shall be earned as the work progresses.
2. Section 6. TERM, PROGRESS AND COMPLETION of the Agreement is amended to extend the term for an additional twelve months to read in its entirety.
The term of this Agreement is from the date first written above to June 30, 2024, unless the term of this Agreement is extended or the Agreement is terminated as provided for herein.
CONSULTANT shall not commence work on the services to be performed until (i) CONSULTANT furnishes proof of insurance as required by Section 10 below, and (ii) CITY gives written authorization to proceed with the work provided by CITY’s Project Manager. All services shall be completed within the term of this Agreement following the notice to proceed.
3. This Agreement is amended to delete and replace in its entirety:
Exhibit A-7 “Scope of Work” with Exhibit A-8 “Scope of Work” attached hereto and incorporated herein.
4. This Agreement is amended to delete and replace in its entirety:
Exhibit B-6 “Schedule of Fees ” with Exhibit B-7 “Compensation” attached hereto and incorporated herein.
396
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
5. Section 49. COUNTERPARTS AND ELECTRONIC/FACSIMILE
SIGNATURES
of the Agreement is added to include counterparts and electronic/facsimile signatures as follows:
This Agreement may be executed in several counterparts, which may be facsimile or electronic copies. Each counterpart is fully effective as an original, and together constitutes one and the same instrument.
6. Except as otherwise specifically provided herein, all other provisions of the Agreement shall remain in full force and effect
In concurrence and witness whereof, this Amendment No.8 has been executed by the parties effective on the date and year first above written.
CONSULTANT
______________________________
Dennis Haglan, Vice President
______________________________
Matt Satow, Vice President
CITY OF GOLETA
____________________________
Michelle Greene, City Manager
ATTEST:
_____________________________
Deborah Lopez, City Clerk
APPROVED AS TO FORM:
0(*$1*$5,%$/',, CITY ATTORNEY
_____________________________
Winnie Cai, Assistant City Attorney
397
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
Exhibit A-8
Scope of Work
TASK 1: MANAGEMENT
1.1 PROJECT MANAGEMENT
1.1.1 Consultant shall communicate regularly with City staff using telephone, fax, email, written correspondence, and face-to-face meetings as required throughout the term of the contract. Consultant shall prepare draft letters requesting right of entry into private parcels for surveys, geotechnical investigations and right of way purposes. These draft letters can be used by the City to cut and paste onto City letterhead for transmittal by the City to the affected property owners.
1.1.2 Consultant shall schedule, chair, and prepare meeting agendas and notes for Project Development Team (PDT) meetings. The agendas are to be submitted to the City for review prior to the meeting. The notes will be distributed to all attendees, everyone who was invited, and the City’s Project Manager within five (5) working days after the meeting. The notes will include, but not be limited to, a list of attendees with phone numbers and email, a synopsis of discussion items, any pertinent information, decisions made, action items, and follow-up to action items. Up to 4 PDT meetings are anticipated for this task.
1.1.3 Consultant shall attend and present information, as required, at meetings with the City’s Project Team, with stakeholder groups, or before the City Council.
1.1.4 Consultant shall monitor the quality of all deliverables, calculations, and other work products. Consultant shall follow our internal quality control procedures, including a documented peer review and constructability review.
1.1.5 Consultant shall develop and maintain a project schedule and shall provide the City with a monthly updated schedule that will be incorporated into the City’s overall project schedule. The overall project schedule shall be maintained by the City.
1.2 RESEARCH RECORD INFORMATION. Consultant shall research existing record drawings, maps, and supplement with field surveying, as necessary, to determine existing conditions. Consultant shall provide a Report of Project Items based on the findings of this research and investigation of record information. The report, at a minimum, shall include, but not be limited to, the following:
x The report shall itemize the results of all research and investigation including cataloging the sources of information.
x Identify locations of potential conflicts or constraints that may impact the design of the project.
x Identify conflicts of potholed underground utilities and overhead improvements. x Identify right-of-way, easement, and environmental constraints.
398
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
1.3 AMENDMENT 3 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team. The additional work is primarily due to an extended project delivery schedule of over one year.
1.4 AMENDMENT 4 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team.
1.5 AMENDMENT 5 SCOPE - PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for the oversight and day-to-day management of the project team for an additional year in time. This increase in time is the consequence of the required revisions to the Fowler Road scope and related modification to permitting.
1.6 AMENDMENT 6 SCOPE: P
ROJECT TIME EXTENSIONS AND RESULTING PROJECT
MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 18 months. This extension is a consequence of the additional work related to environmental mitigation, permit application review periods and right of way negotiation duration.
1.7 AMENDMENT 7 SCOPE: P
ROJECT TIME EXTENSIONS AND RESULTING PROJECT
MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 6 months. This extension is a consequence of the additional work related to design, environmental mitigation and right of way.
1.8 AMENDMENT 8 SCOPE: PROJECT TIME EXTENSIONS AND RESULTING PROJECT MANAGEMENT TIME. The existing scope is modified to include the additional project management time required for oversight and day-to-day management of the project team for an additional 10-12 months. This extension is a consequence of the additional work related to design, environmental mitigation and permitting, environmental pre-construction surveys, utility coordination, and right of way.
LIST OF DELIVERABLES:
9 Prepare Monthly progress reports with action item log and schedule update
399
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
9 Prepare Meeting Agendas and Notes for meetings held at City office 9 Bi-weekly PDT Phone Conference Attendance
TASK 2: SURVEYING
2.1 FIELD SURVEYS AND TOPOGRAPHIC MAPPING . Consultant shall review the existing topographic mapping, boundary, right of way and easement mapping, and to fill in with additional surveyed data as necessary to complete the base map for design. The following work items shall be included:
2.1.1 Recover survey control from previous project work and establish new project survey network.
2.1.2 Review of preliminary title reports (approximately 18) as provided in Task 12.2.
Review previous boundary and easement mapping for additions and changes since the previous mapping was completed.
2.1.3 Conduct research and field surveys as necessary to expand the boundary and right of way retracements as needed.
2.1.4 Amend existing boundary, right of way and existing easement mapping.
2.1.5 Conduct field surveys as necessary to expand or fill in the existing ground-based topographic mapping to accommodate the roadway design.
2.1.6 Prepare new base map for design.
2.1.7 Locate geotechnical borings on base map.
2.1.8 AMENDMENT 8 SCOPE. Field Surveys and Topographic Mapping Since the project was initiated over 10 years ago and there has been a fair amount of private and public work implemented in the work area since that time consequently, project control used in the development of the project may have been destroyed. Additional survey and control by MNS are required and needs to be confirmed or reset prior to construction
LIST OF DELIVERABLES:
9 Re-establish and reset project control at the site
2.2 AMENDMENT 3 SCOPE. The additional work for topographic mapping is the largest component of additional survey work. This includes a substantial increase in the areas to be mapped as compared to the original areas contemplated.
Additional work is needed on Kellogg and Dearborn Avenues, Ward Drive, Highway 217, and additional effort to map storm drain and sewer manholes including coordination with Goleta Sanitation District for opening locked manholes and damaged manholes. Survey buildings and trees and add to the expanded base map. Additional surface area is needed on the Fowler Street alignment for more detailed mapping. Detailed mapping of buildings, door widths, hardscape, paving, striping, and drainage features is required along the
400
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
Ekwill Street alignment. Detailed tree location mapping is needed in the Pine Avenue area as well as staking to show the limits of anticipated construction. This work includes field and office time to provide updated base maps for all three locations (Ekwill, Fowler and Hollister).
Surveys for off-site biological remediation are needed. This work involves the coordination with environmental consultant and mapping of a potential off-site remediation area in the vicinity of Aero Camino and Hollister Ave.
Surveys for tree inventory are necessary. This work involves coordinating with the environmental consultant and processing tree locations and preparing tree inventory exhibits.
TASK 3: MATERIALS AND FOUNDATIONS REPORTS
3.1 GEOTECHNICAL STUDIES AND REPORTS . Consultant shall prepare a Materials and Foundations Report to support the design of the pavement structural sections, retaining walls and creek crossing structures (pre-cast arch culverts with natural bottom).
Report submittals shall be prepared in a format that is compatible with Caltrans design guidelines and reporting requirements for roadways and structures. A single Geotechnical Report that addresses geotechnical issues outside Caltrans right of way shall be prepared. A separate standalone Foundation Report shall be prepared for the retaining wall along the southbound off ramp for Caltrans review.
A location map showing proposed boring locations will be prepared, and the boring locations shall be marked in the field and underground service alert will be contacted.
Proposed boring locations shall be checked against utility maps prior to marking in the field. Consultant shall obtain a permit from the City and Caltrans for field work that will be performed in the roadway.
The field exploration (borings) will be performed to obtain subsurface information for design of the roadway foundations. A tentative schedule for the field exploration program is summarized below:
Location Field Exploration Purpose
General Roadway 10 Borings to 10 feet R-value samples,
pavement design and
culverts
Old San Jose Creek
Bridges at Fowler
Road and Ekwill
Street
2 borings to 75 feet
2 CPT Soundings to
75 feet
Liquefaction, settlement,
and foundation analyses
for bridge foundations
SB Off ramp
Retaining Wall
2 borings to 75 feet
+5 CPT Soundings to
75 feet
Liquefaction, settlement,
and foundation analyses
for retaining wall
foundations and back
slope area
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The borings shall be drilled using a truck-mounted drill rig equipped with hollow stem augers. Borings will be sampled at approximately 5-foot intervals using standard penetration test (SPT) split spoon and modified California split spoon samplers. The borings shall be backfilled with the cuttings upon on the completion of drilling. Traffic control will be provided during for the field exploration work.
The field work shall include observation of existing drainage and concrete structures for obvious signs of corrosion, and near-surface soil samples will be obtained from proposed drainage improvement areas for corrosion testing in accordance with Caltrans test methods.
The geotechnical report specifically excludes the search for and evaluation of hazardous materials in soil, water, or air, including aerially deposited lead outside of Caltrans’ right of way. In the event that hazardous materials are encountered during field exploration, Consultant shall promptly report the contamination to the City. Investigation for aerially deposited lead within the Caltrans right of way is described in Task 5.2.
Laboratory tests shall be performed on selected samples obtained from the field exploration program to assist in the characterization of the geotechnical engineering properties of the materials encountered. Tests shall be performed for soil classification, compaction, shear strength, consolidation, corrosion, and R-value.
Consultant shall prepare two draft reports for the project: a Geotechnical Report for the design of improvements on Ekwill and Fowler, and one for the retaining walls at the Hollister interchange for specific review by Caltrans. The draft reports will be submitted in Adobe portable document file (pdf) format for review by the City, Caltrans, and the design team. Hard copies of the draft report will be provided, if requested.
Graphics showing the site location, locations of field explorations, and interpreted subsurface profile along the alignment(s) shall be submitted with the report. Field and laboratory data obtained from the geotechnical studies will be included in the reports.
The reports shall contain professional opinions and recommendations regarding for the following:
x Slope inclinations for the design of cut and embankment slopes. x Cuts and excavations associated with earthwork for the roadway approaches. x Embankments including suitability of excavated materials for use as fill, moisture control, erosion control and drainage considerations, expansive soils, estimated settlement and special treatments to reduce settlement, if needed. x Corrosion considerations for culverts and buried concrete structures (cement factors, pipe thickness, and need for coatings).
x Earthwork factors for onsite materials that are excavated and replaced as compacted fill.
x Structural sections for asphalt concrete pavements-based traffic indices provided to us.
x Site geology, faulting, and seismicity.
x Seismic design criteria for use with Caltrans design methods. x Corrosion considerations for design of subsurface structures (minimum cement factors estimated in accordance with Caltrans guidelines).
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x Suitable foundation types for the conditions encountered (such as spread footings, driven concrete, or steel piles, CISS, or CIDH piles). x Specified tip elevation, settlement, and size for suitable deep foundation types and class of pile loading considered (up to 2 pile types can be considered). x Lateral capacity of single pile foundations for free-head and fixed-head conditions based on p-y analysis.
x Pile spacing and group reduction factors for vertical and lateral loads. x Lateral earth pressures, spring constants, and passive pressure resistance for abutment design.
x Special considerations for approach fill settlements: allowable slope inclinations, waiting periods, and need for monitoring; and x Construction considerations: need for dewatering, pile driving, CIDH pile construction, adjacent structures, temporary excavations, and shoring.
Consultant shall prepare the log of test borings sheets for the retaining wall at the Hollister/217 interchange. The sheets shall be prepared on Caltrans standard plan sheets for log of test borings. A copy of the LOTB shall be submitted with the draft Geotechnical Report.
Upon receipt of written comments, the comments will be addressed and incorporated into the final Geotechnical Report and Log of Test Borings. Four (4) hard copies and one Adobe portable document file (pdf) copy of the final report shall be submitted.
3.2 AMENDMENT 3 SCOPE. Additional work and cost are required for the acquisition of permits for exploratory drilling. Also, the cost of drilling is affected by having to reschedule work around the local business access needs.
Additional work is needed to provide recommendations and reporting for a soil nail wall along the 217 southbound off ramp. This wall is needed to support mainline SR 217 along the off-ramp to improve the roundabout approach geometry at the base of the off- ramp. The original scope of services assumed this would be a conventional gravity type wall, but the wall type was changed to soil nail after a value analysis of the original concept. Design of a soil nailed wall requires more extensive evaluations and analyses.
The geotechnical engineering includes input regarding nail size, length, and spacing for different wall height ranges.
x Summary of subsurface soil and groundwater conditions along the proposed soil nailed wall alignment.
x Evaluation of geological hazards consisting of faulting and ground rupture potential, strong ground shaking and peak horizontal ground acceleration for liquefaction potential, seismic settlement, and a qualitative evaluation of lateral spreading hazards.
x Development of an ARS curve in accordance with Caltrans seismic design criteria.
x Development of up to 4 subsurface cross sections considered representative of changing wall heights and/or subsurface conditions. x Evaluations of those representative cross sections with soil nailed reinforcement to achieve static and seismic slope stability.
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x Recommendations for soil nail size, lengths and spacing required to support the vertical wall.
x Coordination with the design team to develop construction plans and details for the soil nailed wall.
x Discussion of corrosion potential and construction considerations; and x Preparation of submittals with structure design calculation supporting the recommendations and independent design check calculations in accordance with Caltrans procedures.
x Preparation of a standalone Draft and Final Geotechnical Design Report for the proposed soil nailed wall at the southbound off-ramp of SR 217 at Hollister Avenue.
LIST OF DELIVERABLES
9 Draft and Final Geotechnical Report (Fowler-Ekwill)
9 Draft and Final Foundation Report (SB Off Ramp Retaining Wall) 9 Four (4) Log of Test Borings Sheets
9 Geotechnical design report for design of a soil nail wall in accordance with Caltrans guidelines
TASK 4: DRAINAGE REPORT
Consultant shall provide drainage analysis and overall drainage coordination for the project. This task involves understanding the hydrology and hydraulics of the area as well as local drainage issues.
4.1 DRAINAGE REPORT . Consultant shall prepare a report addressing the hydrology, hydraulic and drainage impacts of the project. Calculations and sketches of existing and proposed hydraulic structures shall be included in the report. The fact that the project crosses several different jurisdictions makes the development and completion of the drainage report more complicated than typical. Consultant shall provide a drainage report acceptable to the oversight agencies. There may be 4 different agencies providing oversight and/or approval of the document and plans, including:
x City of Goleta: City of Goleta storm water management plan and storm water pollution prevention guidelines will be used to develop the analysis and report. x City of Santa Barbara: Portions of the work along Fairview Avenue and the Fowler Road roundabout are within City of Santa Barbara purview and require using City of Santa Barbara storm water management program standards and methodology. Storm water issues in these areas will need to be permitted through the City of Santa Barbara.
x County of Santa Barbara: Small portions of the Fowler Road roundabout and the northbound SR217 off ramp at Hollister Avenue may impact County of Santa Barbara jurisdiction. If this is indeed the case, storm water issues in
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these areas may need to be addressed in accordance with the County of Santa Barbara storm water management program.
x Caltrans: The SR217 off/on ramps at Hollister Avenue are also under Caltrans jurisdiction. Caltrans standards and methodology will be used for this area.
Likewise, these local agencies will also require that storm water quantity and quality project components be permitted through their departments under their plans/programs.
4.2 STORM WATER QUALITY. Storm water quality is a major component of any project that disturbs over one (1) acre of land. Water pollution elimination requirements and water quality expectations are continually evolving and becoming stringent with the review and approval processes becoming more rigorous. This is more complicated for this project due to varying and sometimes overlapping jurisdiction in regard to storm water quality.
For this task, Consultant shall focus on three results:
x Design Recommendations & Review: Consultant shall provide drainage recommendations to the roadway engineers and will review the drainage plans for compatibility and conformance to the drainage report and the drainage needs.
x Permitting: Consultant shall prepare storm water permit applications and shepherd them through the various local agency processes. x Water Pollution Control Plans: Consultant shall prepare water pollution control plan and specifications for contract documentation plan set.
4.3 AMENDMENT 4 SCOPE. STORM WATER QUALITY . The California Regional Water Quality Control Board has adopted new regulations for post-construction storm water treatment that were not assumed in the original scope of work. This additional effort is necessary to .redesign the entire project to ensure the project retains and treats runoff prior to flowing into the receiving bodies of water (San Jose Creek, Old San Jose Creek or San Pedro Creek).
4.4 AMENDMENT 8 SCOPE. Additional Drainage and Stormwater Work This work includes the addition extensive coordination and design changes between Caltrans and the Regional Water Quality Control Board which will require revisions to the Roadway Drainage Report, Storm Water Data Report, and Post-Construction Requirement (PCR) calculations and exhibits for the Water Quality Certification application.
LIST OF DELIVERABLES
9 Meeting minutes
9 Revised PS&E updates
9 Updated Roadway Drainage Report
9 Updated Storm Water Data Report
9 Updated PCR Calculations for Water Quality Certification application
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TASK 5: AERIAL DEPOPSITED LEAD STUDY
5.1 AERIALLY DEPOSITED LEAD TESTING . This task provides for testing for aerially deposited lead within Caltrans right of way. Geocon shall perform the sampling and testing under the direction of consultant. Geocon shall perform the following tasks:
x Prepare Health and Safety Plan.
x Prepare a workplan for Caltrans approval.
x Field Activities:
o Advance up to 24 hand-auger borings at proposed ramp modification location
o Collect four soil samples per boring at depths of 0, 0.5, 1, and 2 ft (total 96 samples)
x Laboratory Analyses:
o 80 soil samples for Total Lead
o 16 soil samples for CAM17 Metals
o Up to 45 soil samples for Soluble (WET, DI-WET, or TCLP) Lead
LIST OF DELIVERABLES
9 Draft Site Investigation Report
9 Final Site Investigation Report
TASK 6: PERMITTING
6.1 PERMITTING SUPPORT. Under the direction of consultant, URS Corporation (URS) shall provide the work required to support the permit application process. The following scope of work describes the technical approach and methodology and lists deliverables.
Permitting-related tasks shall begin as soon as possible in 2012 to support a 2014 construction start date. The permitting scope of services is written according to the permits required. The first four permits are as follows:
PERMIT
1 COE SECTION 404 PERMIT
PERMIT 2 SECTION 7 CONSULTATION (FHWA)
PERMIT 3 CCRWQCB SECTION 401 CERTIFICATION PERMIT
PERMIT 4 CDFG SECTION 1602 PERMIT
These four permits and approvals are addressed together since the content of the permit applications is substantially similar, and each application requests that copies of the others be included as attachments. Identical submittal packages (on CD) containing the permit applications and all required attachments for submittal to all three agencies shall be prepared and submitted to the City. Section 7 consultation, which is required to obtain the Section 404 Permit, is also addressed in this section.
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The following authorizations are required due to the project’s proposed impacts to jurisdictional waters and streambeds and are briefly described here:
PERMIT
1 AND PERMIT 2
SECTION 404 PERMIT. Authorization under Section 404 of the Clean Water Act (CWA) is required for activities involving a discharge of fill material into Waters of the U.S. and is administered by the COE. Because the project’s impact to waters is minimal, streamlined authorization under Nationwide Permit (NWP) 14, which authorizes discharges for linear transportation projects, will be appropriate.
PERMIT
3 SECTION 401 WATER QUALITY CERTIFICATION. Section 401 of the CWA requires that an applicant for a federal permit to discharge fill material into Waters of the U.S. (such as a CWA Section 404 permit) must also obtain a state-issued certification that the discharge would not violate state water quality standards. In the project region, Section 401 Water Quality Certifications are issued by the Central Coast RWQCB.
PERMIT
4 CALIFORNIA FISH AND GAME CODE SECTION 1602 -- STREAMBED ALTERATION AGREEMENT.
Under Section 1600 et seq. of the California Fish and Game Code, activities that would divert, obstruct, or substantially alter a streambed must be authorized through a Streambed Alteration Agreement from the CDFG. Permit applications to the COE, CCRQCB, and CDFG shall include (on CD) the project’s Mitigation Plan, Final EIR, the Natural Environment Study (NES) and the NES Addendum, the Federal Highway Administration’s (FWHA’s) Section 7 consultation letter, and documentation that Section 106 consultation has been completed.
TASKS FOR PERMITS 1 - 4
6.1.1 PRE-APPLICATION MEETINGS AND SITE VISITS. The URS environmental project manager and environmental task leads shall attend a pre-application meeting/site visit at the City of Goleta with the COE and CDFG.
6.1.2 PREPARE COMPENSATORY MITIGATION PLAN . A Compensatory Mitigation Plan is required to accompany all Section 404 permit applications. To reduce redundancy and simplify the implementation phase of the project, URS shall integrate the Compensatory Mitigation Plan into the biological mitigation plan required by EIR Mitigation Measure NA-
1.
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6.1.3 PROVIDE DOCUMENTATION THAT CALTRANS HAS COMPLETED NATIONAL HISTORIC PRESERVATION ACT SECTION 106 CONSULTATION . The COE 404 permit application will include documentation that Caltrans has completed Section 106 consultation with the California Office of Historic Preservation (OHP) in accordance with the January 1, 2004, Programmatic Agreement Among the Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Department of Transportation Regarding Compliance with Section 106 of the National Historic Preservation Act, as it Pertains to the Administration of the Federal- Aid Highway Program in California.
URS shall provide the COE with Caltrans and OHP correspondence to demonstrate that no further Section 106 consultation by the COE will be necessary. This correspondence will consist of the November 23, 2009, letter from Caltrans to the OHP and the April 19, 2010, letter from the OHP to Caltrans.
6.1.4 RESPONSES TO AGENCY COMMENTS . The COE, CDFG and/or the CCRWQCB may comment on the permit applications. For example, they may want to refine or modify measures in the project’s Mitigation Plan. Under the direction of CONSULTANT, URS shall review all comments, coordinate with the City and CONSULTANT, and provide responses as directed.
6.1.5 AMENDMENT
4 SCOPE. PERMITS 1 THROUGH 4. Additional effort related to Permits 1 through 4 includes:
x Potential changes to the Devereux Creek Restoration Plan as a result of butterfly habitat and habitat restoration beneath eucalyptus tree canopy. x Potential changes in impact mitigation ratios. Currently the mitigation ratios are at 3:1 for permanent impacts and 2:1 for temporary. If these ratios are increased through permit conditions, a new or supplemental restoration site will be required to be designed.
x The path to obtaining Coastal Commission and Local CDP Permits will ultimately require a substantial amount of support activities to the City
LIST OF DELIVERABLES, PERMITS 1 - 4
URS shall prepare a single submittal package containing the following major deliverables:
x Mitigation Plan incorporating the Compensatory Mitigation Plan x Completed Nationwide Section 404 Permit Checklist
x Completed Section 401 Water Quality Certification Application x Completed Notification of Streambed Alteration Agreement x Responses to agency comments, including revisions to the Mitigation Plan
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PERMIT 5 CALIFORNIA COASTAL COMMISSION (CCC) COASTAL
DEVELOPMENT PERMIT (CDP)
6.1.5 PRE-APPLICATION MEETING WITH CCC. The City may informally consult with CCC staff as early as possible and meet face-to-face with CCC’s Ventura office staff. All communication with the CCC shall be through the City unless CONSULTANT is specifically directed by the City to contact the CCC. The City will inform CONSULTANT as to the discussions and comments from the CCC that affect the permit application.
6.1.6 ATTEND A SITE VISIT WITH CCC STAFF AND PROJECT BIOLOGISTS . The team lead biologist(s) shall attend a meeting with the City and CCC staff to present the adequacy of proposed mitigation measures, including mitigation ratios. The team biologist shall note feedback on impacts and mitigation measures, identify outstanding concerns and recommendations, and verify what the City wants to include in the CDP application.
Consultant shall provide the City with the NES and Addendum, including the most current color set of relevant maps and figures, for transmittal to the CCC staff.
6.1.7 PREPARE A STAND-ALONE SUMMARY OF KEY CCC ISSUES OF CONCERN FOR INCLUSION IN THE CDP APPLICATION PACKAGE. The summary shall address issues brought up by CCC staff during the pre-application meeting and site visit. This summary will provide CCC staff with a summary version of the EIR and technical studies in order to accelerate the staff’s understanding of the project and its impacts and mitigation measures. The summary shall include a simple table identifying where more detailed information can be found in the EIR and technical studies. The summary shall be delivered to the City for transmittal to the CCC.
6.1.8 PROVIDE TECHNICAL INPUTS TO SECTIONS OF THE CDP APPLICATION. The package shall include the EIR and key technical studies. Cons ultant shall provide technical inputs that relate to environmental issues with the CDP application.
6.1.9 PROVIDE TECHNICAL RESPONSES TO CCC STAFF COMMENTS ON THE CDP APPLICATION .
The CCC shall provide a formal written response to the City’s CDP application within 30 days indicating if the application is deemed complete. If deemed complete this task will not be needed. If it is not deemed complete, the CCC shall request additional information.
Consultant shall review the CCC completeness letter and provide the City with additional technical information, if needed. Consultant shall review CCC comments, outline responses, and identify responsible parties to address each comment. It is assumed that the City shall handle the direct communication and coordination with the CCC for the CDP.
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6.1.10 REVIEW CCC STAFF REPORT AND ATTEND THE CCC PUBLIC HEARING . Once the application is deemed complete, CCC staff shall complete its analysis and issue a staff report. The staff report either would recommend conditions of approval or recommend project denial. Consultant shall review the staff report for inaccuracies or conditions of approval that may be problematic.
6.1.11 AMENDMENT 3 SCOPE. The scope of the work related to securing the CCC Permit has expanded enormously due to the requirements of the California Coastal Commission application review process. This scope has expanded well beyond the original scope and includes alignment studies that in turn have an effect on other tasks.
Three firms are impacted by the permitting process: DHA, MNS and URS. The scope has expanded in the following ways:
Participation in multiple planning and strategy meetings and conference calls with the City and others.
Development of a new regulatory-based approach to assessing impacts to support the statement that the Project would not have an effect on coastal wetlands (By URS).
Technical inputs towards City submissions to the CCC, and participation in meetings with City staff and the CCC to discuss submissions (DHA, MNS and URS)
Conducted multiple GIS-based analyses and re-analyses of impacts of the project and design alternatives (DHA, MNS and URS)
Conduct new comprehensive biological surveys and GIS mapping (by URS):
x New vegetation community mapping
x New native tree inventory
x New raptor surveys
x New delineations of jurisdictional waters
Prepare a new comprehensive 150-page Biological Resources Report in response to a request for information from the California Coastal Commission to the City of Goleta. As requested by the Coastal Commission, this report would presents the findings of new and updated project-wide biological surveys and studies that were conducted in 2013 and 2014, summarizes all previous surveys, and prepared new biological impact analyses and maps and figures. It would also include a comprehensive regulatory setting.
Conduct an additional breeding bird survey and floristic survey to be conducted in April 2014.
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6.1.12 AMENDMENT 4 SCOPE. PERMIT 5. Additional effort related to Permit 5 includes extensive additional support activities such as exhibit preparation, condition compliance, and other technical support for the City related to securing the Coastal Permit through the Coastal Commission.
LIST OF DELIVERABLES – PERMIT 5
Consultant shall prepare:
x Memorandum documenting CCC comments made during the site visit and the pre-application meeting.
x Summary of key CCC issues and related project information that would be included with the CDP application.
x Environmentally related technical inputs to sections of the CDP application x PowerPoint inputs (environmental data for a CCC presentation, if warranted)
x Written responses to CCC comments and data requests
x Written evaluation of recommended conditions of approval in the CCC staff report
x Biological Resources Report
PERMIT
6 CITY OF SANTA BARBARA COASTAL DEVELOPMENT PERMIT (CDP) A CDP from the City of Santa Barbara will be required to develop the project. A portion of the proposed development is located within Santa Barbara’s adopted Coastal Plan for the Airport and Goleta Slough. The CDP is a discretionary action requiring a public hearing and Planning Commission approval. Planning Commission approvals are appealable to the City Commission.
Santa Barbara’s CDP application process shall include:
x Complete a Master Application
x Complete the CDP Application
x Complete the Development Application Review Team (DART) Submittal Packet
The DART application shall include the following applicable components:
x A letter from the project applicant requesting a CDP for development of a roadway and associated improvements within the Old San Jose Creek riparian corridor, a description of the project components (Road width, bridge, lighting etc.), construction cut and fill and import and export, discussion of surrounding land uses, and, if requested, a visual aid submittal packet.
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x An application packet that includes a CD with copies of the Final EIR and relevant technical studies.
x A summary of proposed demolition and construction activity (e.g., duration of proposed grading).
x The DART application requires inclusion of a project justification, detailing issues that remain to be resolved for the development of the project. x Hydrology calculations will be required to show how site drainage is being transmitted through the property unless waived by the Public Works Engineering Division staff.
A total of ten (10) copies of the plans must be submitted according to the City’s Project Plan Requirement’s. Plan set size and content requirements are listed in the DART application. The DART process usually has a 30-day review process with City of Santa Barbara Staff. Should additional information be required before the application can be deemed complete, the application may be placed on hold until such information is provided.
TASKS ASSOCIATED WITH PERMIT 6
6.1.11 PRE-APPLICATION MEETING. Consultant shall attend a pre-submittal meeting with City of Santa Barbara staff to determine if DART application requirements can be streamlined because the project EIR has already undergone environmental review by the City of Santa Barbara staff.
6.1.12 IDENTIFY RESOURCES , IMPACTS , MITIGATION MEASURES ON AIRPORT PROPERTY .
Consultant shall develop a stand-alone summary of relevant portions of the FEIR, including environmental resources on Airport property, impacts, and mitigation measures using existing data, figures, and field mapping. City Staff shall coordinate and submit the Master Application, CDP, and DART applications to the City of Santa Barbara.
6.1.13 RESPONSE TO DATA REQUESTS . Consultant shall respond to comments and data requests as needed.
6.1.14 CITY OF SANTA BARBARA CDP SITE VISIT. The CONSULTANT environmental manager and lead biologist shall attend a site visit with the City of Santa Barbara staff and Planning Commissioners in support of the DART application.
6.1.15 REVIEW PRT STAFF REPORT PRIOR TO PLANNING COMMISSION . The PRT shall review project materials and issue a staff report to the City of Santa Barbara’s Planning
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Commission. Consultant shall review the PRT staff report and identify any inaccuracies or problematic conditions of approval.
6.1.16 ATTEND CITY OF SANTA BARBARA PLANNING COMMISSION PUBLIC HEARING .
CONSULTANT staff, as approved by the City, shall attend the City of Santa Barbara Planning Commission public hearing.
6.1.17 ARCHAEOLOGICAL STUDY ON AIRPORT PROPERTY (OPTIONAL TASK ). The Master Archaeological Resources Assessment for the Santa Barbara Municipal Airport (2010) requires subsurface archaeological survey along the western portion of the Fowler Road Extension for any areas subject to deep construction impacts (>24-inches below ground surface). No archaeological investigation will be required if the project impacts are restricted to the upper 24-inches of the soil column.
This task is based on the assumption that future utilities may be placed in a four-foot- deep trench running along the Fowler Road Alternative. This study is described in the EIR as mitigation measure CUL-3.
Based on Figure 6-1 of the Master Archaeological Resources Assessment for the Santa Barbara Municipal Airport (2010), Consultant shall conduct subsurface archaeological testing along the Fowler Road Alternative from the west bank of Old San Jose Creek to the west side of the project roundabout along Fairview Avenue, a distance of approximately 120 meters. A qualified archaeologist shall conduct the backhoe testing project to determine if archaeological remains are present and, if present, are potentially intact. As required, excavations will be monitored by a Native American monitor. Six backhoe trenches spaced approximately at 20 m intervals will be excavated. It is assumed that subsurface testing can be limited to a depth of four feet below existing grade. The upper two feet will be excavated in one lift unless intact artifacts are noted. Excavations deeper than two feet would be excavated in 6-15-inch lifts. Trench spoils and sidewalls would be inspected for artifacts. Consultant shall obtain an encroachment permit from the City of Goleta, if needed.
Prior to fieldwork, an updated site record search will be conducted for the footprint of the Fowler Road Alternative. This record search would be limited to discovering any new data that has been recorded since the most recent Ekwill/Fowler record search was conducted.
Assuming no artifacts are found, a negative survey will be documented in a brief letter report that incorporates by reference the background information contained in the project’s Archaeological Survey Report. Evidence of the new record search and a map of the subsurface survey location would be completed. The report will follow the City of Santa Barbara requirements.
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LIST OF DELIVERABLES – PERMIT 6
x A summary of the project description, impacts on Airport property, and mitigation measures
x Master Application technical information
x CDP Application technical information
x Technical information memorandum for the Development Application Review Team (DART) Submittal Packet
x A CD or hard copy of all relevant technical studies (Final EIR, NES, Etc.) x Written evaluation of recommended conditions of approval contained in the City of Santa Barbara’s PRT staff report
x Phase 1 Subsurface Archaeological Survey Letter Report
PERMIT
7 SANTA BARBARA COUNTY AIR POLLUTION CONTROL DISTRICT
(SBCAPCD) PERMIT OR EXEMPTION
6.1.18 Consultant shall provide the City with a memorandum identifying equipment usages for the project permit application.
LIST OF DELIVERABLES - PERMIT 7
x Technical memorandum
6.1.19 AMENDMENT 5 SCOPE. PERMITS 1 THROUGH 5. Additional effort related to Permits 1 through 5 includes:
DHA and subconsultant URS will make changes to the environmental documents as needed to initiate a NEPA revalidation, revise resource agency permits applications for all four permits (US Army Corps of Engineers – USACOE, California Dept of Fish and Wildlife, Regional Water Quality Control Board, California Coastal Commission), and revise the Compensatory Mitigation Plan. For the CEQA revisions, URS will if requested, prepare an addendum to the EIR, and update the applicable technical studies. In addition, DHA will continue with support for the Coastal Development Permit.
DHA will assist URS in completing the revisions to the environmental permits due to the Fowler Road revisions and provide URS with modified project impact limits (temporary and permanent impacts) that are needed to update the various permits.
DHA will provide assistance in completion and submittal of the Coastal Commission Coastal Development Permit. This work is anticipated to include revisions to various exhibits, as well as providing assistance wi th revisions to report narratives. A large portion of Task 16 involves DHA assisting URS in preparing the final response to RWQCB comments.
6.1.20 AMENDMENT 8 SCOPE. PERMITTING AND ENVIRONMENTAL
COMPLIANCE This budget amendment request includes environmental and
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permitting related tasks needed to support the Project through January 2022, including permitting and project implementation, and compliance with biological measures.
These tasks are supplemental to those environmental services already under contract and are numbered accordingly.
x Permitting and Project Implementation Support
à Rincon Task 2 Permitting Support, Project Management & Miscellaneous Rincon will continue to support the permitting effort by completing various new tasks that have been recently established. Rincon will prepare and submit the 2021 Regional Water Quality Control Board (RWQCB) annual report. Rincon will continue to support the California Coastal Commission (CCC) plan check process by providing information to the CCC on the 2016 and 2019 Biological Mitigation and Monitoring Plans via email and team meetings. Rincon will prepare a permit extension request for California Department of Fish and Wildlife (CDFW) by October 2021 as the Streambed Alteration Agreement is set to expire on December 1, 2021.
The Rincon team is dedicated to providing excellent quality, client-oriented environmental consulting services throughout this proposed scope of work.
Rincon will continue to attend regular meetings with the Project team, provide status reports on issues that may arise, and continue with active project management of staff to ensure that project schedule and budget are maintained are all a part of Rincon’s commitment for the duration of this scope. This task includes biweekly team meetings from
July 2021 through February 2022, team communications, and various tracking activities throughout implementation and completion of this scope of work. In addition, this task includes all clerical work and production of all submittals.
Additionally, this task includes permitting efforts not yet known, such as providing additional information requested by the agencies or assisting with further agency coordination efforts that may be required prior to construction. If a task requested by the agencies exceeds the allotted budget due to size or complexity, a separate scope and budget may be warranted.
Assumptions
• Up to two meetings with the CCC will be attended by Ms. Julie Love via teleconference.
à Rincon Task 4 Native Plant Stock Coordination
Rincon will continue to coordinate the growing of native plant stock. Native plant stock is required for the restoration installation phase, which is a future task that is not part of this proposed scope of work. Santa Barbara Natives, the native nursery who has agreed to grow the native plants for the Project, requires a 40% deposit at this time so that they may begin propagation. The remaining 60% will be due upon delivery and will be included as part of the City’s general
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Contractor’s scope. Please note that the trees required for the project must be 5-gallon size, some of which take up to two years to grow.
Rincon Task 5 Permitting Support, Project Management & Miscellaneous Rincon will continue to support the permitting effort by completing various new tasks that have been recently established by the permitting agencies.
Restoration Contractor Support
Rincon (Rincon Task 6) will support the preparation of the construction bid package being OHGE\'HZEHUU\Ň'UDNH+DJODQ5LQFRQZLOOSURYLGHDV cope of work for the Restoration Contractor to be included as part of the package to inform the bidding process on mitigation implementation at Ekwill Street, Fowler Road and Ellwood Mesa. The Restoration Contractor scope of work will include all pertinent information needed for bidding, such as a description of the mitigation approach by site, maps, and a breakdown of costs to be expected, i.e., the purchase of native plant stock. Rincon will also review the engineering sheets from the 95% submittal which show the mitigation sites to ensure the mitigation design is accurately shown.
LIST OF DELIVERABLES
x Restoration contractor’s scope of work
Biological Compliance Measures
(a) Biological Compliance Measures
This cost estimate and scope covers biologi cal compliance measures and surveys that are required to be conducted prior to the start of construction in accordance with the Ekwill Street and Fowler Road Extensions Project EIR (EIR) and the various permits obtained for the Project, including the California Coastal Commission (CCC) Coastal Development Permit (CDP) No. 4-17-0264, California Department of Fish and Wildlife (CDFW) Streambed Alteration Agreemen t (SAA) No. 1600-2014-0138-R5, Central Coast Regional Water Quality Control Board (RWQCB) Water Quality Certification (WQC) No. 34214WQ08, and the U.S. Army Corps of Engineers (Corps) Nationwide Permit Verification (NWP) No. SPL-2014-00509.
We understand the work to be performed during this period involves tree removal and general site preparation prior to the start of construction and hiring of a general contractor. This cost estimate does not include coordination with the general contractor or surveys and monitoring that would need to be completed immediately before and during construction (e.g., continual nesting bird surveys), which Rincon will provide under a scope of work directly to the general contractor.
It is our understanding that construction would begin in February 2022 and end in December 2024, and that Ekwill Street and Fowler Road will be built first, followed by the Hollister Avenue improvements and Hollister Avenue Bridge. This scope of work
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covers pre-construction tasks only to be performed roughly between September 2021 and January 2022 in preparation for tree removal ahead of project construction. Rincon understands that tree removal may begin as early as October 2021 and may likely occur as late as December 2021 or January 2022. We assume that any tasks initiated after this scope of work ends in January 2022 would be provided under a separate scope of work directly with the general contractor (e.g., continual nesting bird surveys).
The following scope of work is organized based on requirements outlined in the EIR and natural resource agency permits. The work windows established for the Project’s pre- construction surveys and construction monitoring per the EIR and permits, which were used to inform the scope of work below and establish a schedule of required activities (Attachment 1).
(i) Rincon Task 7.1 Project Environmental Coordination and Management Tasks (New Task)
This task is for general project environmental coordinator (PEC) responsibilities, project management, pre-construction survey kick-off coordination and meetings, general tracking of and initial set up of project compliance measures, agency coordination, and staff approvals. This task involves manage ment of all pre-construction compliance tasks (outlined herein), organization of a field compliance binder with all relevant measures complied to be kept on the project site during all work activities, and coordination with the City and necessary coordination with the resource agencies over the course of the pre- construction phase. This task also includes quality assurance reviews of daily monitoring logs, reports, and other deliverables by principal and senior level staff, as well as administrative staff support for account management. This task assumes the following:
Assumptions
PEC coordination of project compliance measures for pre-construction activities for September 2021 through January 2022 (5 months)
Kick-off meeting with City and environmental compliance staff to understand pre-construction project requirements and work boundaries Preparation and submittal to City of Pre-construction Environmental Compliance Checklist
Preparation and submittal to City of Worker Environmental Awareness Program training materials
Environmental compliance training for monitoring and survey staff Preparation of staff resume/qualifications package for submittal to agencies 5-day pre-project agency notification and one meeting with agency staff to discuss
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environmental compliance
General email coordination with City and agencies and general coordination of tasks and schedule
This task includes agency coordination; ho wever, it does not include extensive agency coordination should a state or federally listed species be encountered during pre-construction surveys, such as federal Endangered Species Act Section 7 consultation. If a task requested by the agencies exceeds the allotted budget due to size or complexity, a separate scope and budget may be warranted. (ii) Rincon Task 7.2 Pre-construction Surveys (New Task) The following sub-tasks are for required pre-construction surveys based on the Project EIR mitigation measures and agency permit conditions. The scope provided is for pre- construction surveys and documentation to determine if sensitive biological resources are present in the project vicinity and to determine the appropriate avoidance measures to implement during pre-construction site preparation and construction activities. Rincon assumes a time frame of September 2021 through January 2022 for these tasks.
(iii) Rincon Task 7.2.1 30-Day Pre-construction Surveys In accordance with CDP condition 5, Rincon qualified biologists will conduct pre- construction wildlife clearance surveys within 30 calendar days prior to approved construction activities to detect any active sensitive species, reproductive behavior, and late nesting activity within 500 feet of the project site.
Rincon will include the findings (including negative findings) of pre-construction wildlife clearance surveys in a report to be submitted to the City and regulatory agencies (as required by pending permits). The report will document observations of wildlife observed during all pre-construction surveys. Based on CDFW requirements for similar projects, if a special status plant or wildlife species is observed, we will prepare a protection plan and California Natural Diversity Database form for that species in addition to this report under a separate scope of work.
Assumptions
We assume a single pre-construction survey effort will be needed to ensure timely completion of the survey prior to tree removal at all three road segments and to plan for any avoidance measures that might be required prior to the initial construction phase.
Two staff will perform the survey.
The survey is planned for eight hours, including travel and mobilization time.
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We assume no special status species will be detected on the project site and no follow up agency consultation or permitting will be required. If late nesting birds are observed, the Nesting Bird Management Plan will be implemented.
One report will be prepared to summarize the results of the surveys. We assume minimal comment and revision will be needed on the report. Any agency consultation support that may be needed in the event that a state or federally listed is identified would be covered under a separate scope of work. (iv) Rincon Task 7.2.2 Biological Monitoring and Installation of ESHA Fencing In accordance with EIR Mitigation Measure NA-1: Protection and Replacement of Riparian Habitat , CDFW SAA Section 2.13 and 2. 21, and CDP Condition 5E, a biological monitor will be present on the project site during vegetation removal to ensure that no sensitive species are present in the area. In addition, a minimization measure of the Tree Protection Plan, prepared as described under Task 3.4 below, will include the requirement that a biological monitor will be present during all tree removal activities.
The biological monitor will be experienced in identifying fauna that may be present in the vegetation that will be removed. Rincon will provide a biological monitor that will be pre-approved by the City to provide oversight of tree removal, implementation of tree protection measures, and tree monitoring during construction. The arborist, or a qualified biologist under direct supervision by the arborist, will monitor all work that will occur immediately adjacent to protected trees (i.e., generally any ground disturbing activity within 5-feet from the tree’s dripline), including during tree removal, pruning, trimming, or root cutting that would occur prior to construction activities. Based on our familiarity with the project site, we assume that approximately 200 trees will be removed that would require the biological monitor/arborist to be present (a separate task to conduct a tree inventory update is provided below in Task 3.4).
In accordance with EIR Mitigation Measures NA-1 and WE-1: Avoid Environmentally Sensitive Habitat Areas , as well as CDFW SAA sections 2.7, 2.11, 2.14 and 2.21 relating to environmentally sensitive habitat areas (ESHA), riparian vegetation within portions of the work area within the stream must be fenced and/or flagged to prevent inadvertent impacts during construction activities. Rincon staff will install exclusionary fencing between the project site and adjacent natural areas to prevent wildlife from moving into the construction zone. Exclusion fencing will consist of T-post, or similar material, with orange construction fence, or similar material, bound to it. Exclusion fence will be highly visible and will be approximately 4 feet tall. Maintenance of exclusion fending around protected trees and ESHA for the duration of the construction project will be a requirement of the Tree Protection Plan (see Task 3.4below). The
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biological monitor/arborist will oversee the in stallation of protection fencing around sensitive resources and will periodically inspect fencing to ensure it remains in good repair.
Assumptions
Assumes one biologist will be on site during vegetation and/or tree removal activities to monitor for sensitive natural resources and compliance with avoidance measures.
We have assumed a monitor day rate of $1,230, inclusive of travel and equipment direct costs.
We assume tree and vegetation removal activities will require 10 days of monitoring. Any additional monitoring days required beyond 10 will be billed at the $1,230 daily rate.
Workdays will be eight hours, with one additional hour for travel and mobilization. ESHA fencing will be installed prior to any ground disturbance and will be installed by Rincon staff. Materials required for fencing will be reimbursable to the project. If ground conditions are such that fence installation by hand is not possible, the area will be flagged with high-visibility fragging and will not be fenced. (v) Rincon Task 7.2.3 Bat Surveys
In accordance with SAA Section 2.16, avoidance buffers and mitigation measures for protection of roosting bats must be established prior to project implementation and a biologist must conduct monitoring to determine if construction may impact a roosting colony. Rincon will conduct a pre- construction survey to determine whether active roosts of pallid bat ( Antrozous pallidus) are present in the project vicinity, specifically within any trees that are located adjacent to the project site.
Within 14 days prior to the commencement of pre-construction activities, a daytime visual and nighttime fly-out acoustic survey for bats will be conducted. The daytime survey will consist of scanning adjacent trees and artificial structures for suitable roosting sights and searching the ground below for bat guano. Following the daytime survey, a nighttime emergence fly-out survey will be conducted to detect any bats that roosting in tree bark and tree cavities. The surveys will be conducted by two (2) biologists and will include trees and woodland areas located no more than 100 feet from the project site. To observe and/or record emerging bats, the nighttime emergence survey will occur for approximately 5 hours starting at one-hour prior to darkness.
Acoustic bat detection devices will be used du ring the nighttime survey to record the inaudible ultrasonic (echolocation) calls of emerging bats, including a Pettersson D240x and a Wildlife Acoustics EchoMeter Touch that uses Kaleidoscope Pro
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Analytics. These detection devises allow for a full- spectrum call analysis to be performed that will result in the identification of different species and their activities without handling individuals. In addition to the species data collected on site, the abiotic conditions will also be documented, including relative humidity, temperature, wind speed, and moon phase throughout the night.
In accordance with CDFW SAA Section 2.16, if roosting bats are observed, a Rincon biologist will establish an avoidance buffer and biological monitoring will be provided to document minimization measures and lack of impacts to the roosting colony during construction activities. If a bat roosting colony is present and cannot be avoided by project activities, Rincon can provide for an additional fee support in consultation with CDFW to determine the appropriate course of action.
Rincon will prepare a memorandum describing the methods and results of the bat survey. The memorandum will be submitted to the City within 5 business days following completion of the surveys.
Assumptions
One daytime presence/absence visual survey and one nighttime fly-out observation survey using electronic bat detection equipment will be conducted. Assumes no bat roosting colony will be detected and no bat exclusion measures will be installed, or agency consultation will be required. Two Rincon qualified biologists will perform the daytime and nighttime surveys. Eight hours is assumed to conduct the daytime and nighttime survey, including travel time.
One memorandum report will be prepared and submitted within 5 business days. (vi) Rincon Task 7.2.4 Monarch Butterfly Surveys
In accordance with Mitigation Measure AN-4: Conduct Monarch Butterfly Surveys and Avoidance, construction impacts to monarch butterflies will be avoided or minimized by performing site-specific surveys for roosting butterflies prior to removal of large eucalyptus trees. This includes along the Ekwill Street extension where there are moderate groves of eucalyptus trees that provide ESHA for monarch butterflies.
A qualified Rincon biologist will conduct a pre-construction survey for roosting monarchs in areas supporting suitable habitat throughout the project site, including a 100-foot buffer area, during the overwintering season (October 1 through March 1). A roost is determined by the presence of clusters of 10 or more monarch butterflies and avoidance measures will be established if roosts occur within 100 feet of the tree or vegetation removal activity areas. If needed based on time elapsed between the initial survey and the start of work activities, a second butterfly roost survey will be completed
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within 14 days prior to vegetation removal activities in or adjacent to the identified locations of roost habitat. Any additional surveys that may be needed can be provided for an additional fee.
The locations of any potential monarch roosting sites will be delineated on a graphic of the project site that will be included in a succinct survey report. The report will be prepared and submitted to the City within 5 business days following the completion of the survey.
Assumptions
One preconstruction survey for rooting butterflies will be conducted during the overwintering season (beginning October 1 through the January contract period) in areas that are identified as roosting habitat. The cost provided here assumes no addi tional pre-construction survey will be required based on time elapsed between the initial survey and the start of activities.
Surveys will include up to a 100-foot buffer from the limits of the project disturbance buffer.
Two staff will perform each survey.
Surveys are planned for eight hours each, including travel and mobilization time. If monarch butterflies are observed, the Species Protection Plan (see Task 3.3) will be implemented.
If monarch butterflies occur in trees that cannot be avoided, for an additional fee Rincon can provide support in consultation with CDFW to determine the appropriate course of action.
One memorandum report will be prepared to document the methods and results of the survey.
(vii) Rincon Task 7.3 Project Compliance Plans
The following plans are proposed in compliance with project mitigation measures under the MMRP and project permits (e.g., CDFW SAA Sec. 2.13, 2.18, and 2.19). Plans will vary in complexity depending on whether and to what extent sensitive natural resources are identified on the project.
(viii) Rincon Task 7.3.1 Nesting Bird Management Plan
Rincon will prepare a nesting bird management plan to address how to handle the occurrence of nests within the project impact footprint and buffer. The plan will discuss
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avoidance of impacts to nest, establishment of no-impact buffers, conditions under which buffer sized may be reduced to accommodate project activities and a discussion of how buffer reductions are to be handled in consultation with agencies. In cases in which buffer reduction would not be approved based on observed disturbance to the species, nest monitoring, and how project activities are to proceed to accommodate for nest avoidance will be outlined in the plan. The plan will include a table and graphics of all known nest locations, buffers, and disposition of nests (i.e., activity status), and will include procedures for ongoing monitoring and updating of nest disposition as relates to how it affects project activities.
Assumptions
Assumes one round of review and response to comments from the City and relevant agencies.
Assumes 4 hours of agency consulting support would be needed. (ix) Rincon Task 7.3.2 Wildlife Relocation Plan
In accordance with SAA section 2.18, Rincon will prepare a Wildlife Relocation Plan (i.e., Relocation Out of Harm's Way Plan) for review and approval for non-listed species. The plan will consider the various life cycles of the species, species' needs for foraging, general habitat concerns, threats of predation, and any other relevant life and natural history concerns. As required, the plan will identify a minimum of two relocation site options.
The Wildlife Relocation plan will outline the methods and materials to be used to relocate species encountered and will provide instructions on proper handling and release of individuals at the relocation site. The plan will include procedures for documenting any captures and relocations for submittal to the City and relevant agencies, including a final project close our report for final documentation of all species captured and relocated.
Assumptions
Assumes one round of review and response to comments for the City and relevant agencies.
Assumed 4 hours of agency consulting support would be needed. (x) Rincon Task 7.3.3 Species Protection Plan
Per SAA section 2.19, Rincon will develop and submit a Species Protection Plan for CDFW approval for any sensitive or rare species known to occur or discovered during pre-construction surveys. As required by the SAA, the plan will be submitted to CDFW at least 60 days prior to Project initiation/impacts. The timing of submittal of the species protection plan will require the plan to be prepared before surveys are completed. As
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such, potential for species occurrence will be considered when determining which species should be included in the protection plan. The plan shall include avoidance and minimization measures as well as mitigation measures to offset any permanent or temporary impacts to species and/or their habitat. If relocation of individuals or creation of habitat is required, the plan will consider the timing constraints and Project implementation constraints needed for the salvage and/or capture of individuals for relocation.
Assumptions
Rincon will support the City in as-needed consulting with CDFW to develop and submit a Species Protection Plan for approval for any sensitive or rare species known to occur or discovered during pre-Project or Project surveys. We assume up to 8 hours of agency consulting support would be needed. If relocation of individuals or creation of habitat is required, the plan will account for the timing constraints and project implementation constraints needed for the salvage and/or capture of individuals for relocation. Relocation approach will be addressed under the Wildlife Relocation Plan (see Task 3.2). Assumes one round of review and response to comments from the City and relevant agencies.
(xi) Rincon Task 7.3.4 Tree Inventory Update and Protection Plan In accordance with EIR Mitigation Measure NA-2, a Tree Protection Plan must be submitted to resource agencies and the City for review prior to construction. Rincon will conduct an updated tree inventory and prepare an updated tree inventory report for the project that identifies protected trees that will be impacted prior to the initiation of construction. The updated tree inventory is required given the length of the elapsed since the initial tree inventory was completed (approx. 10 years).
All trees within the project footprint with diameter-at-breast-height (DBH) of 4 inches or greater will be mapped and tree condition and level of expected impact will be documented. A tree protection zone will be mapped and displayed on a graphic of the project site. The tree protection zone will be defined as the area within the tree dripline out to approximately 5-feet from the dripline to account for the tree’s critical root zone.
The Tree Protection Plan will include detailed discussion of methods for tree removal, trimming of branches, and cutting of roots to prevent excessive damage to trees that are not to be removed. The plan will address how trees will be assessed for impact including potentially lethal im pacts as well as impacts that could affect structural integrity. A tree inventory log will be prepared to track trees and provide ongoing updates regard tree disposition.
Assumptions
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Assumes one round of review and response to comments from the City. Assumes up to 4 hours of agency consulting support would be needed.
LIST OF DELIVERABLES
x Pre-Construction Survey Findings (Memorandums)
x Biological Monitoring
x Exclusionary Fencing Installation
x Nesting Bird Management Plan
x Wildlife Relocation Plan
x Species Protection Plan
x Tree Inventory Update and Protection Plan
à Rincon Task 8 Optional Services
For permitting efforts and project implementation support not yet known, such as additional studies requested by the agencies or further agency coordination efforts that may be required prior to construction, an optional services task has been included herein. The optional services task will only be used with prior ZULWWHQDSSURYDOE\'HZEHUU\Ň'UDNH+DJODQ,IDWDVNUHTXHVWHGE\WKH agencies exceeds the allotted budget due to size or complexity, a separate scope and budget may be warranted.
LIST OF DELIVERABLES
x Permit coordination
TASK 7: CITY OF SANTA BARBARA COORDINATION
7.1 CITY OF SANTA BARBARA DART COORDINATION. Consultant shall prepare project plans, technical specifications, and special provisi ons for review by the City of Santa Barbara Development Application Review Team (DART) at each submittal milestone. Comments received from the City shall be logged and responses to each comment will be prepared.
7.2 AMENDMENT 3 SCOPE. Coordination with the City of Santa Barbara has expanded to include alternatives analysis for the airport Runway Protection Zone. The task includes the preparation of a letter report to the airport for submission to the FAA.
TASK 8: 35% PS&E
8.1 CONCEPTUAL DESIGN. The conceptual design phase shall include approximately 35% complete design plans with typical sections. The plans will show the preliminary layout of roundabouts, proposed turn lanes, locations of utility poles, utility boxes, drainage culverts, etc. Proposed right-of-way acquisitions will be identified based on the need to accommodate additional traffic lanes and roadway widening, cut and fill slopes, utility relocations, retaining walls, precast arch culverts with natural bottoms, etc.
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The Preliminary Design shall also include an analysis of vertical and horizontal curve transitions to the existing roadway profile and alignment and specific safety requirements, such as design speed and sight distance, and preliminary grading requirements for the roadway embankment. Evaluate and recommend potentially less costly alternatives where feasible.
At the conclusion of the 35% design phase, the consultant shall provide CAD files showing the required configuration of Hollister Avenue over San Jose Creek to the City’s consultant responsible for the design of the replacement bridge, eliminating the need for a separate bike/pedestrian bridge upstream of the existing structure.
Consultant shall perform testing, calculations, and analysis necessary to achieve project goals according to City, Caltrans, and industry standards.
8.2 PREPARE CONCEPTUAL PLANS. The consultant shall produce conceptual plans at 1" = 20' scale. Additional information to be indicated at this stage will include the base map data from field survey and records research, facility sizes, roadway dimensions, and rights-of-way, and presenting plan, elevation, and section views of the proposed improvements along with all existing facilities.
8.3 PRELIMNARY COST ESTIMATE. Consultant shall prepare an initial construction cost estimate based on all anticipated construction items and estimated quantities from the general plan facility dimensions. Consultant shall revise and resubmit preliminary cost estimates as the project progresses at the 65%, 95% and Final stages.
8.4 SUBMIT 35% PLANS. Consultant shall perform quality control on all submittals.
LIST OF DELIVERABLES
x See below
TASK 9: 65% PS&E
9.1 ROADWAY IMPROVEMENT PLANS. The design shall conform to requirements of the City of Goleta and the Caltrans LAPM.
The roadway improvement plans and striping and signing plan shall also be in accordance with the current Caltrans Standards and City of Goleta standard plans or standards approved by the City of Goleta Director of Public Works. Existing utilities shall be indicated in the plan view. These plans will be prepared at 1"=20' scale, on 24" x 36" improvement plan sheets, and will consist of:
x Detail/Typical Cross Section Sheets - in clude typical sections and other details as required.
x Roadway Improvement Plans - includes plans for the proposed roadway widening and associated improvements. Plans shall provide for roadway improvements in accordance with the City’s recommendations. The roadway
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improvement plan shall consist of a plan and profile format that will also indicate the grading requirements in the plan. The construction drawings shall include all drainage and roadway structural details, slope revetment or lining, and design cross sections.
x Any new striping is to extend a minimum of 100 feet beyond the construction limits.
x Cross Sections - includes roadway cross sections based on the previously prepared field survey at 50-foot intervals showing the proposed roadway widening improvements. Cross sections are considered necessary to properly design the improvements and to establish the earthwork volumes and extent of construction or reconstruction beyond the existing right-of-way lines onto private property, where and if necessary. The cross sections and cut and fill quantities will be computer generated and will be included with the bid set. x Special layout and construction details as required.
x Temporary traffic control and construction staging plans. x Driveway profiles where work will extend beyond the public right-of-way limits.
The profile shall be extended as required for a transition to the existing driveway.
x Retaining walls and precast arch culverts with natural bottoms. x The Plans, Specifications, and Estimate must be prepared in accordance with Caltrans current CADD User’s Manual, Plans Preparation Manual, and Caltrans practices, as well as conform to the City of Goleta's standards and practices.
9.2 AMENDMENT 3 SCOPE. The existing scope is modified to include the additional work for alternatives analysis resulting from the Coastal Development process and optimization of the roundabout designs that greatly improve the operational characteristics of the project. Other redesign work is necessitated by the decision to replace the Hollister Avenue Bridge, which provides an opportunity to greatly improve the roadway geometry on Hollister Avenue.
9.3 AMENDMENT 4 SCOPE . The existing scope is modified to include the additional work for the Caltrans directed realignment and related redesign of the soil-nail retaining wall required at the southbound off-ramp of SR 217. Additional work is also required for design assessments related to the FAA recommendations regarding the Fowler Road encroachment into the Runway Protection Zone of the Santa Barbara Airport.
LIST OF DELIVERABLES
x See below
TASK 10: 95% PS&E
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10.1 UPDATE ROADWAY PLANS. A submittal of 95% PS&E shall be made to the City.
The submittal shall include the plans, specifications, and estimate. Five sets of 11x 17 plans with a set of special provisions and the Engineer’s Estimate prepared for the 35% submittal shall be reviewed and updated as necessary. Consultant shall perform an independent QA/QC review of the 95% plans, specifications and estimate and incorporate appropriate revisions prior to submittal to the City. Specifications will be prepared in Microsoft Word and the estimate will be prepared in Microsoft Excel.
LIST OF DELIVERABLES
x Five (5) sets of the 95% Plans on 11” x 17”
x Five (5) hard copies of the special provisions
x One (1) electronic copy of the special provisions in Microsoft word format x Five (5) hard copies of the updated combined “estimate of probable costs” x One (1) electronic copy of the “estimate of probably costs” in excel format
Hollister Avenue/SR-217 Interchange Modifications,
Ekwill Street & Fowler Road Extensions
List of Anticipated Plan Sheets
Code Qt
y Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
T 1 Title Sheet X X X X
G 1 General Notes X X X
CC 3 Construction Control plan X X X
XS 1 Ekwill Street t ypical sections X X X X
1 Kellogg Ave typical sections X X X X
2 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
t
ypical sections X X X X
1 Fowler Road/Fairview Avenue
typical sections X X X X
L 5 Ekwill Street roadway layout X X X X
1 Pine Ave roadwa y layout X X X X
1 Kellogg Avenue roadway layout X X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadwa
y layout X X X X
4 Fowler Road/Fairview Avenue
roadway layout X X X X
P 5 Ekwill Street roadway profile X X X X
1 Pine Ave roadwa y profile X X X X
1 Kellogg Avenue roadway profile X X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
roadway profile X X X X
4 Fowler Road/Fairview Avenue
roadway profile X X X X
CD 3 ADA ramps, misc. X X X
5 Roundabout la yout/grading X X X
D 5 Ekwill Street drainage plan X X X
1 Kello gg Avenue drainage plan X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
drainage plan X X X
4 Fowler Road/Fairview Avenue
drainage plan X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
D
2 Old San Jose Creek culverts
(assumed precast arches) X X X
6 Drainage profiles X X X
2 Draina ge details X X X
4 Drainage quantities X X X
WPC 5
Ekwill Street water pollution
control plan X X X
1 Kellogg Avenue water pollution
control plan
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
water pollution control plan
X X X
4 Fowler Road/Fairview Avenue
water pollution control plan
X X X
2 Water Pollution Control details X X X
4 Water Pollution Control
quantities X X X
U 5 Ekwill Street utilit y plan X X X X
1 Kellogg Avenue utility plan X X X X
4 Fowler Road utilit y plan X X X X
8 Hollister Avenue utility plan X X X X
SC 3 Ekwill Street RBA sta ging X X X X
4 Hollister Ave RBA staging X X X X
3 Fowler Road RBA sta ging X X X X
TH 4 Ekwill RBA traffic handlin g X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
1 Kello gg Ave traffic handling X X X
12 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
traffic handling X X X
4 Fowler Road traffic Handlin g X X X
PD/S 5
Ekwill pavement delineation &
sign plan X X X
1 Kellogg pavement delineation &
si
gn plan X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
pavement delineation & sign
plan
X X X
4 Fowler Road/Fairview Avenue
pavement delineation & sign
plan X X X
2 Pavement delineation & sign
details X X X
4 Pavement delineation & sign
quantities X X X
PP/IP 5
Ekwill landscaping and irrigation
plan
X
X X X
1 Kellogg landscaping and
irrigation plan
X
X X X
8 Hollister Avenue/Dearborn
Place/Ward Ave/SR-217 Ramps
landscaping and irrigation plan
X X X X
4 Fowler Road/Fairview Avenue
landscaping and irrigation plan
X
X X X
2 Landscaping and irrigation
details X X X
Code Quant Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
PP/IP 4
Landscaping and irrigation
quantities X X X
E 2
Hollister/Kellogg Traffic Signal
Mod X X X
3 Street li ghting plan and details X X X
S 2
Pre-Cast Culvert Foundation
Plans X X X
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Code Qty Description
35%
Submittal
65%
Submittal
95%
Submitt
al
Final
Submitta
l
4 Retainin g Wall Plans X X X
220 TOTAL
10.2 AMENDMENT 3 SCOPE. The extra work in this phase is a continuation of the work resulting from the same issues in Task 9.1 for that portion of the work that had been advanced past the 65% level.
10.3 AMENDMENT 5 SCOPE. FOWLER ROAD.
The Fowler Road Extension Project was originally designed to extend out to Fairview Avenue on the west. Due external issues the City has directed DHA to reduce the project limits of Fowler Road to terminate at future Technology Drive. The project will follow the same horizontal alignment, with the addition of a knuckle at the Technology Drive intersection. The vertical profile design and roadway drainage design will need to be revised to best fit the new project layout. The revised drainage design will include re-grading the existing ditch out to Old San Jose Creek. This scope change will require revisions to the already well advanced 95% design for Fowler Road, including the modifications of many plan sheets specifications and estimate.
10.4: AMENDMENT 5 SCOPE. ADDITIONAL SUBMITTAL TO CALTRANS.
The project was originally scoped for three submittals to the City during Final Design:
65%, 95%, and a Final Submittal. The original scope included a 65% PS&E submittal for Caltrans Local Assistance review. Caltrans is now requiring a draft of the final submittal, i.e., a 100% PS&E Submittal. This new submittal will include Caltrans design review of all three portions of the project: the Hollister Avenue/Route 217 Roundabouts, the Ekwill Street Extension, and the Fowler Road Extension.
10.5: AMENDMENT 7 SCOPE. REDESIGN OF ROUNDABOUITS ON HOLLISTER.
Redesign of the Hollister Avenue Roundabouts to comply with 2020 guidance.
10.6: AMENDMENT 7 SCOPE. PEER REVIEW.
Accommodation of design changes resulting from City of Goleta Independent Peer Review Team.
10.6: AMENDMENT 7 SCOPE. STREET LIGHT DESIGN.
Design modifications to accommodate City owned streetlights for Project.
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10.7 AMENDMENT 8 SCOPE. 95% PS&E Revisions
These tasks are additional work and revisions to the 95% PS&E package, including:
1. External review comments – Revisions to the Plan and Special Provisions in response to the City Peer Review comments .
2. Yardi/UPS driveway details.
3. Winslow Development – coordination with City and impact to Ekwill Street design.
4. Specification updates to encompass all the permit conditions.
5. Meetings with Caltrans and exhibits prepared for the appraiser and property owner related to changes to access control along Ward Drive.
6. Incorporating requested changes to the Plans and Specifications as a result of the Regional Water Quality Control Board and Caltrans comments with regards to elimination of the storm water treatment areas within the State’s right of way, and the related modifications to the storm drain design, planting plans, and hardscaping.
7. Responding to and incorporating additional comments from Caltrans traffic operations and design branches regarding roundabout geometrics and the Design Standard Decision Document.
LIST OF DELIVERABLES
x PS&E updates
TASK 11: FINAL CONTRACT PACKAGE
11.1 ENGINEERS ESTIMATE. Consultant shall prepare an accurate and reliable Engineer’s Estimate to be included in the bid documents. Consultant shall provide a construction quantity and cost estimate with each submittal of plans. The unit costs will be based upon the most current cost information for recent similar projects in the area compiled by the consultant. Consultant's final construction cost estimate will be based upon, and in agreement with, the final items of work with estimated quantities.
11.2 FINAL PROJECT PLANS . The design deliverables will include, but not be limited to:
Providing final improvement Plans on Mylar ready for advertising and bidding, along with “camera-ready” Specifications (including appendixes), and a complete Engineer’s Estimate, all wet seal stamped and signed by a licensed California Civil Engineer. Final plans shall be submitted on Mylar sheets 24” x 36” in size, to a 1”=20’ horizontal scale.
The final plans and specifications shall be delivered to, and become the property of, the City of Goleta.
The design and scope of services shall also include complete and detailed estimate of quantities; construction cost estimate; answers to all questions regarding the design during the design review process; review of the project site to ensure that the Plans are drawn correctly; and attendance at project related meetings.
11.3 CONSTRUCTION SCHEDULE . Consultant shall calculate the amount of liquidated damages and determine the length of time in working days for construction.
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11.4 FINAL SPECIFICATIONS . The City will provide the consultant with its boilerplate Specifications and Technical Provisions in Microsoft Word format.
Consultant shall be responsible for compiling the Project Specifications which are to be based upon the latest Caltrans Standard Specifications and the latest Caltrans Standard Special Provisions shall be incorporated into the bid documents. Consultant shall provide a write up for the project specific scope of work in the Technical Specifications. The Specifications shall be signed and “wet sealed” by consultant’s Civil Engineer registered in the State of California, which will constitute a certification that they are complete and ready for bidding purposes and awarding of a contract for construction of the improvements.
11.5 SUBMITTALS:
Consultant shall submit three (3) sets of bound copies of the design drawings, including cross-sections, with each submittal for checking by the City, along with the previous red lined submittal prints. The design drawings should be as complete, accurate, and error- free as possible before Plan checking is considered, in order to reduce the number of Plan checks required and related costs therefore to the City and Consultant. Each submittal is to include documentation of QC checks completed by consultant prior to submission for City review. Submittals shall be at the 35%, 65%, and 95% and Final design stages.
x Consultant shall submit three (3) sets of the contract specification documents with each submittal for checking by the City, along with the previous check prints. A disk in Microsoft Word format containing the final Contract Documents shall be submitted to the City.
x The design shall include new improvements within existing State right-of-way or right-of-way to be acquired by the Project that will become State-owned improvements upon final completion of the Project. Consultant’s design shall therefore require the review and approval of Caltrans. This review process shall be in accordance with Caltrans procedures. Consultant shall prepare, submit, and coordinate with Caltrans all required PS&E documents through final approval of the design on behalf of th e City. The City will review all PS&E documents prior to their submission to Caltrans.
x Prepare RE File and Materials Information Handbook.
11.6 AMENDMENT 8 SCOPE. Value Engineering; Reduce Overall Construction Costs/Scope Reductions
This task includes assessing and implem enting changes to the PS&E in order to reduce the overall construction costs of the project includes assessment of design changes to the Ekwill Street crossing at Old San Jose Creek.
LIST OF DELIVERABLES
x Cost reduction matrix
x Revised PS&E changes for cost reduction
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TASK 12: RIGHT OF WAY ENGINEERING
12.1 Right of way engineering tasks shall be performed primarily by MNS Engineering under the direction of consultant. This task is to prepare the required maps, legal descriptions, deeds, sketches, and back up data to support the right of way acquisition effort. The RW Engineering shall be performed per the Caltrans RW Manual. A Record of Survey shall be prepared for each of the three project locations as soon as the alignments are finalized. These maps will show the new roadway alignments and serve not only as a way to retrace the corridors in the future, but also to make the legal description process much less tedious and time-consuming. The maps will also show all property monuments recovered in the retracement process allowing for the preservation of those locations.
12.1.1 Consultant shall prepare records of survey for each project location and file with the County Recorder. Monuments shall be set to facilitate recovery of the alignments and to serve as initial, local project control for construction.
12.1.2 Consultant shall determine the precise areas needed for permanent and temporary easements and for areas of interagency transfer. It is anticipated that approximately 33 permanent (private and interagency combined) fee or easements and 20 temporary construction easements (including 2 possi ble staging areas not yet defined) will be required.
12.1.3 Consultant shall prepare appraisal maps for each of the three project locations identifying the parcel number, owner, type of easement, size of easement and remainder size. Parcel numbers for State R/W changes will receive State-designated number. Parcel numbers for City of Goleta shall be assigned distinct numbers related to assessor’s numbers, property addresses or other suitable system.
12.1.4 Consultant shall provide updates to the existing project Right of Way Needs spreadsheet to accompany the appraisal map for appraisal and acquisition agents.
12.1.5 Consultant shall prepare legal descriptions for each parcel to be acquired for temporary or permanent use.
12.1.6 Consultant shall prepare legal descriptions for existing easements to be quitclaimed to the City or State (if any).
12.1.7 Consultant shall prepare legal description and sketch for abandonment of Kellogg Place for use by the City in the abandonment and conveyance process.
12.1.8 Consultant shall prepare sketches for all non-state related acquisitions.
12.1.9 Consultant shall maintain separate parcel files for each acquisition containing information such as title reports, existing easements, descriptions of parcels to be acquired or relinquished, vesting deeds and basic parcel information.
12.1.10 Consultant shall coordinate with City of Goleta real property, City of Santa Barbara real property, Caltrans R/W, project engineer and appraisal and acquisition personnel and support them during the acquisition process.
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12.1.11 Consultant shall prepare final R/W map for the Highway 217 corridor for filing by Caltrans.
12.2 Under the direction of consultant HJA shall obtain current updated preliminary title reports for the properties subject to acquisition.
12.3 AMENDMENT 3 SCOPE. Engineering for additional R/W work is needed:
The additional right of way work includes increasing the parcel requirements from an estimated 53 to an estimated 60 parcels. Several original parcels have been removed and replaced with right of entry permits, but still require the creation of the parcel legal descriptions. Several changes have been made to the alignments for Ekwill and Hollister, resulting in needs to change appraisal maps, legal descriptions, plats, and closures and to conduct the QA/QC for each change.
Research and review of prior rights information provided by Goleta Water District to aid in the City’s evaluation of GWD claims. Preparation of a Prior Rights Report Additional survey work related to RW for staking proposed right of way limits for several parcels.
Prior Rights Research and correspondence, and underlying fee determination for portions of Kellogg Way and Kellogg Ave that may be included in property swap.
Coordination, meetings, changes and preparation of plats, legal descriptions, closures, and review, signing and distribution for the additional parcels.
12.4 AMENDMENT 6 SCOPE: Revise right of way maps and legal descriptions to conform with the requirements by Caltrans.
12.5 AMENDMENT 8 SCOPE. Right of Way Engineering
This task includes work for Hamner, Jewell & Associates for appraisals, appraisal reviews, and acquisition work for denial of access rights added by Caltrans on AP# 071-140-064 (Giorgi) parcel, TCE extensions on parcels 071-130-081 (600 Pine Partners LLC) and 071-130-069 (BT-Oh LLC), as well as TCE extensions for Catalina Barber, Sanders Hotel, BT-Oh, LLC (UPS) and Kellogg LLC, and Caltrans Right of Way Certification support and processing of required RW items with Caltrans.
LIST OF DELIVERABLES
x Appraisals and appraisal reviews
x Caltrans ROW Certification support
TASK 13: RIGHT OF WAY APPRAISALS
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Consultant shall oversee and direct Hamner, Jewell & Associates (HJA) in the appraisal and acquisition of right of way for the project.
13.1 Under the direction of consultant, HJA shall obtain appraisals from a state licensed real estate appraiser, prepared in conformance with state laws and Caltrans guidelines, as required to set the basis of right of way purchase offers to private property owners by the City. All appraisals shall be submitted to the City for review and pre-approval prior to purchase offer presentations. If project funding requires formal third-party appraisal reviews, this proposal assumes Caltrans staff shall provide the required appraisal reviews. This scope does not include any appraisal of public lands held by City, County, County Flood Control, or State; it is assumed that appraisals will only be required for the acquisitions of private properties listed in Task 14.
13.2 AMENDMENT 3 SCOPE. The following parcels have been added since the original scope was prepared:
AP 071-130-
062
Yardi/Torridan This parcel was not on the original list but has been identified as requiring an acquisition.
PTR and appraisal will be required. Entry
coordination for project studies required.
AP 071-130-
049
Goleta Business Park This parcel was not on the contract list but has been identified as requiring an
acquisition. PTR and appraisal are required.
AP 071-130-040 Towbes (TCP Pine) PTR obtained for this parcel; access coordination for site studies performed.
Additional permanent r/w acquisition sought.
Appraisal may be required.
AP 071-140-053 Kunze No PTR requested, TCE may be avoided however some coordination may be
necessary in conjunction with driveway
access
AP 071-140-064 Giorgi PTR requested for this out-of-scope parcel; evaluation support regarding Caltrans denial
of access requirement.
AP 071-190-034 Kellogg Ave LLC New TCE required for retaining wall construction; this parcel was not in the original
contract scope of work. Assume TCE without
an appraisal
AP 071-190-035 SYCAL Properties Right of Entry for Driveway conform added/required
AP 071-170-061 Himelsein Right of Entry for Driveway
conform added/required
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AP 071-170-062 See Family Trust Right of Entry for Driveway conform added/required
AP 071-170-063 Antonucci Right of Entry for Driveway
conform added/required
AP 071-170-064 Antonucci Right of Entry for Driveway
conform added/required
AP 071-140-068 Catalina Barber Right of Entry for Driveway conform added/required
AP 071-140-056 Bottiani Right of Entry for Driveway
conform added/required
13.3 AMENDMENT 6 SCOPE: UPDATE APPRAISALS.
Revise and update appraisals for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work.
13.4 AMENDMENT 7 SCOPE: UPDATE TCE’s.
Revise and update appraisals for Temporary Construction Easements (TCE’s) throughout Project.
TASK 14: RIGHT OF WAY ACQUISITION
Under the direction of consultant HJA shall prepare offer packages based upon the appraisals, for presentation to each involved property owner. Offer packages shall include an offer letter, Appraisal Summary Statement, proposed Acquisition Agreement, and Deed. Consultant shall present these documents for City review and pre-approval prior to presenting offers to property owners. Concurrently consultant shall seek Caltrans review and approval of the appraisals, prior to proceeding with making the purchase offers. If requested by the City, consultant shall have the limits of right of way acquisition staked in the field with lath and flagging to assist in visualizing the limits of the right of way being acquired. After offer presentation, consultant shall handle all follow up negotiations in pursuit of mutually acceptable amicable purchase agreements with each owner to finalize the property purchases. For any purchase efforts that do not culminate in mutually acceptable amicable agreements, consultant shall coordinate with City and, if appropriate, with the City Attorney’s office in conjunction with any required Necessity Hearing scheduling. For those on which we reach final agreements, we would process all documents for necessary approvals and coordinate escrows, title insurance, and closings. This project shall also require a residential relocation. Consultant shall provide relocation assistance in conformance with the California Government Code and, if federal funding is involved, in accordance with the provisions of the federal Uniform Act.
Relocation assistance shall include interviewing tenants, providing required noticing,
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conducting market surveys to set benefit levels and identify potential replacement sites, present the tenant with referrals to potential replacement housing options, provide moving bid coordination, claim preparation and processing, and payment distribution and payment receipt documentation. Consultant shall also prepare a Relocation Plan in advance of making the property purchase offers and triggering relocation eligibility.
Consultant shall draft any required Right of Way Certification.
Following is the list of parcels included in this proposal:
Assessor’s Parcel Number Owner Type of Acquisition
071-130-051, -006 Mauracher Partial
071-170-080, -083, and -079 University Properties Partial and Full 071-170-082 Winnikoff Trust Partial
071-130-023 McPage Enterprises Partial
071-151-011 McLeans Auto Body
& Paint
Partial
071-140-067 and -068 Catalina Barber Corp Full/Exchange 071-090-078 DLC Enterprises Partial
071-090-036 Newland Partial (+ Relocation)
071-090-007 Islay Investments Partial
071-140-046 Bottiani Partial/ Exchange
071-330-009 Jurkowitz Trust Partial
14.1 AMENDMENT 3 SCOPE. The original scope of services is amended to provide:
An independent fee reviewer to comply with Caltrans review appraisal requirements. (Original scope assumed Caltrans would provide this service).
Due to timeline differentials with obtaining environmental clearances and funding, the Newland and Bottiani parcels now have different appraisal and offer descriptions.
Acquisition for the parcels listed under Task 13.2 above.
14.2 AMENDMENT 4 SCOPE. The original scope of services is amended to provide:
x Additional effort related to unanticipated prolonged and complicated acquisition negotiations on several properties.
x Additional effort related to support services for the City’s filing of a Resolution of Necessity for five parcels.
x Additional effort relayed to required revisions to existing appraisals for certain properties.
14.3 AMENDMENT 5 SCOPE. Due to the changes to the Fowler Road project, there is additional Right of Way work that must be completed. The new knuckle at the western
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end of Fowler Road at Technology Drive will require a small right of way acquisition as well as modifications to the Temporary Construction Easement at the same parcel. At this point in the project, the majority of the right of way work has been completed for the Fowler Road project, and escrow has closed for the Temporary Construction Easement.
Additional work is therefore required to obtaining a Preliminary Title Report, Appraisal, and Acquisition. The additional effort includes work for subconsultant MNS for surveying to complete the appraisal map, and for subconsultant Hamner, Jewell & Associates to complete the appraisals and acquisition work.
14.4 AMENDMENT 6 SCOPE: Revise and update acquisition work for parcels affected by the changes resulting from Caltrans requirements to keep the Ekwill Fowler Project independent for right of way work. Extend the work required for ongoing negotiations with other parcels that have expanded into protracted negotiations.
TASK 15: UTILITY COORDINATION
Consultant shall provide utility coordination throughout the project in accordance with Chapter 13 of the Caltrans’ Right of Way Manual as required. This task involves communicating the City’s project to the utility owners within the project limits and working with them to complete their plans and relocations for those utilities that conflict with the proposed project. Anticipated work under this task is as follows:
15.1 VERIFY EXISTING UTILITIES : Collect available utility information and review the topographic base map in order to identify existing utilities. A utility base map shall be prepared and sent to utility owners for verification. Part of the verification process is to obtain additional utility information from the owners such as as-built record drawings and atlas sheets, as well as determining the facility’s function.
Finally, the utility base map is revised using the utility owner provided items and information our team has developed over the course of the task. x Utility Base Map: Prepare a utility base map to be used in conjunction with the topographic base map. Essentially, this base map documents the best available utility location information such as: USA markings; interpretation of as-built record drawings and utility atlas sheets; and pothole information. x Utility Matrix: Prepare a utility matrix to organize and document in one location all the utility coordination activities including: owner; contact name, telephone, and facsimile numbers; mailing and physical addresses; email addresses; dates and methods of communication; description of effected utility; method of conflict resolution, if any; status of relocation plans, if any; etc.
This matrix is provided to the City and utility owners to provide a transparent understanding of all the utility locations, conflicts, and issues to all potentially affected stakeholders. For example, often cable TV and telephone facilities are carried on electric poles. Using the matrix, the cable TV/telephone representatives
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can get a clear understanding of the project impacts to poles which they are on, but over which they have little to no control over.
x Utility Letter A (Verification) Package: Letter, matrix and associated plans that outline the proposed design and right-of-way, and existing utilities as mapped in the field. This letter puts the utility owner on notice that the City is intending to construct a project that may affect their facilities. x As-Built Record Drawings: A primary function of the Utility Letter A is to gather and incorporate into the utility base mapping any utility owner record drawings or other pertinent information.
15.2 POSITIVE IDENTIFICATION AND DETERMINATION OF LIABILITY : Prepare and execute a potholing plan to provide positive identification and location of utility facilities that may conflict with the project.
High-risk vs. low-risk utility facilities will also be identified. x Potholing: Obtaining positive location information of underground utilities that may be in conflict with the proposed project improvements, and all high-risk utilities within the project limits. The potholes will be surveyed and added to the project topo maps. Since the exact number of potholes cannot be determined in advance, consultant has assumed approximately two full days of potholing activity will be needed.
x Utility Letter B (Request for Relocation Plans) Package: Letter, updated matrix and associated plans that identify potential utility conflicts and approximate relocation schedules. This is a formal coordination letter that identifies the relocation work and schedule required to complete the relocations. Packages shall be sent to all utility owners within the project limits – regardless of potential conflict or not – in order to provide transparency of all utility coordination. x Relocation Parameters: Provide utility relocation parameters for utility owner relocations plans.
15.3 COORDINATE RELOCATION : Coordinate any and all modifications, changes, or relocations of existing underground and/or overhead utilities with respective utility companies. Where feasible, every effort shall be made to complete any and all modifications, changes, or relocations of existing underground and/or overhead utilities prior to construction.
Should the utility companies or the City decide to underground existing overhead utilities as part of the relocation, or desire the installation of conduits for future undergrounding or expansion of their facilities, Consultant shall work with the respective utility companies to incorporate their design into the plan set and assist in the development of cost sharing between the utility companies and the City in the utility relocation agreements for the additional cost of trenching, conduits, vaults, etc. associated with the undergrounding.
The design of any “dry” utilities (overhead or underground) is not a part of this scope of work.
This scope of work assumes that the City shall prepare any utility relocation agreements.
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Schedules and progress reports for utility efforts shall be prepared. Plans and cost estimates provided by the utility companies shall be reviewed and recommendations shall be made.
x Field Meetings: Attend field meetings with utility owner representatives. x Utility Specifications: Prepare special provisions relating to utility coordination during construction including timing and duration of construction windows for utility relocations performed by owner’s forces.
x Utility Plans: Finalize utility plans fo r contract documentation plan set. x Utility “C” Letter (Notice to Owner) Package: Letter, updated matrix and final project plans that show location and elevation of existing utility and the proposed utility relocations. This letter satisfies the requirements in regard to utility conflicts.
x RE Pending File: The last step of this task is to provide documentation of the utility coordination effort for the City and the RE Pending file. This will provide the City with
15.4 AMENDMENT 3 SCOPE. Expanded utility coordination due to the presence of several mainline trunk utilities that run along Hollister Avenue. Utility relocation efforts for these facilities are going to require additional potholing (20 original vs. 60 now), along with intensive coordination to accomplish the staged construction on Hollister Avenue.
15.5 AMENDMENT 5 SCOPE. The utility coordination process has proven to be much more extensive than originally scoped. The level of coordination and utility design for the Hollister Avenue/Route 217 Roundabouts has proved to be more extensive than originally scoped and requires extension additional coordination with the Hollister Avenue Bridge project, as well. Amendment 5 addresses the additional work by DHA to complete the utility coordination for the project.
Temporary traffic signal staging plans have expanded to four stages of construction with multiple signal head moves for each stage. Consequently, DHA will secure a new electrical subconsultant (Y&C) to prepare up to an additional 18 plan sheets to accommodate the various stages of construction for the signals and streetlights.
15.6 AMENDMENT 6 SCOPE. Continue coordination with the owners of affected utilities. This coordination will be on-going throughout the remainder of the design project. The work includes coordinating final relocation plans with utility owners, and assisting the City with utility agreements, and preparing the final utility relocation letters. Upon receipt of comments on the 95% submittal package, facilitate a review session with the City to discuss review comments and resolve any conflicting comments.
Revise the plans to delete the Caltrans style lights and add custom streetlights in the City right of way. Modify technical special provisions to address City comments,
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changes to the plans, or unique revisions and coordinate them with the City boilerplate.
15.7 AMENDMENT 8 SCOPE. Additional Utility Coordination MNS will continue to coordinate with the owners of effected utilities. This coordination will be ongoing throughout the remainder of the project. The work includes coordinating final relocation plans with DHA designers and utility owners, and assisting the City with utility agreements, and preparing the final utility relocation letters.
LIST OF DELIVERABLES
x Final utility relocation letters
x Utility Agreement Assistance
TASK 16: MITIGATION MONITORING PLAN
PERMIT CONDITONS SUMMARY TABLE AND PS&E INTEGRATION
16.1 PREPARE SUMMARY TABLE. Once permitting conditions have been finalized Consultant shall compile the Permit Conditions Summary Table, which is comprised of a list of mitigation measures and conditions of approval identified during environmental review and the permitting process. This would comply with Caltrans’ Local Assistance Procedures Manual that requires the following be submitted to the District Local Assistance Engineer (DLAE):
“The local agency shall develop a list of all mitigation as related to NEPA and provide it along with the technical reports and draft environmental document to the DLAE.
The local agency shall certify that all required mitigation has been completed and/or is included in the Final Plans, Specifications and Estimate (PS&E), and that any required ongoing maintenance of mitigation is implemented (23 CFR Parts 635,771, and 772).”
This task will satisfy the Environmental Commitments Record as described in Section 39 of the Caltrans Standard Environmental Reference.
16.2 INTEGRATE ENVIRONMENTAL INFORMATION WITH PS &E DEVELOPMENT . The PS&E specifications sheets and final bid package shall incorporate inputs from the permitting process. The task would involve:
x Integrate mitigation measures into the PS&E.
x Prepare the Permit Conditions Summary Table and specifications
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16.3 MITIGATION PLAN. Consultant shall prepare a biological mitigation plan that fulfills all of the requirements of the City’s EIR and provides the biological information needed to support the COE, CDFG, RWQCB, and CCC permit applications (as indicated in Task 6 Permitting). Integrate the compensatory mitigation plan into the biological mitigation and monitoring plan required by Mitigation Measure NA-1 in the EIR (herein referred to as the Mitigation Plan).
The Mitigation Plan shall comprise a biological mitigation and monitoring plan that incorporates all of the biological conditions related to construction of the project, including the “compensatory mitigation plan” required to obtain a section 404 permit from the COE.
The plan shall include protection and replacement of habitats, streams, and wetlands, and measures for the protection of sensitive plants and animals, as described in the EIR.
The compensatory mitigation plan shall include site selection information, a mitigation work plan and maintenance plan, performance standards and monitoring requirements, and long-term and adaptive management plans. The Mitigation Plan shall include the following components as identified and described in further detail in the EIR:
x Protection and replacement of riparian habitat
x Native tree inventory and protection plan
x Wetland habitat restoration
x Pre-construction floristic surveys and compensation
x Plant restoration
x Construction restrictions for riparian birds and raptors x Construction zone housekeeping
x Maintenance restrictions
x Avoid/minimize impacts to least Bell’s vireo
The following tasks shall be implemented in order to create the Mitigation Plan:
16.3.1 COMPENSATORY MITIGATION SITE SELECTION . Select specific sites for restoration, enhancement and/or creation required to complete the Mitigation Plan and obtain key permits. The City shall provide descriptions of potential available locations and acreage suitable for compensatory mitigation. Consultant shall make recommendations to the City regarding the locations for the compensatory mitigation site(s).
16.3.2 FIELD VISITS AND GROUND -TRUTH DATA . Conduct a field visit to verify biological resource information gathered during the preparation of the EIR is accurate and up to date. Map native trees for preparation of the native tree inventory and protection plan.
16.3.3 COORDINATE WITH LANDSCAPE ARCHITECT ON LANDSCAPE AND IRRIGATION PLANS AND SPECIFICATIONS. Provide a restoration biologist to provide input on landscape and irrigation plan drawings and specifications, including plant/seed layouts, palettes, and specifications.
16.3.4 PREPARE DRAFT MITIGATION MONITORING PLAN. Prepare a draft Mitigation Monitoring Plan. The Mitigation and Monitoring Plan will be coordinated with the project landscape plans. The restoration component of the mitigation plan shall include details on restoration
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locations and habitat types, plant/seed source, plant layouts and palettes, plant and seed installation methods, irrigation methods, restoration schedule, a description of the 5-year maintenance and monitoring program methods, and include the following performance standards:
x Native cover must be 70 percent after three years and retain 70 percent coverage by the end of the 5-year monitoring and maintenance period. x Non-native invasive plan ts, excluding non-native grasses, must remain below 10 percent of total vegetation cover at all times.
x Vegetation must survive without supplemental irrigation for at least 2 years. x No single species shall constitute more than 50 percent of the vegetative cover. x Replacement plants shall be monitored for a minimum of 3 years to ensure successful establishment.
x The draft Mitigation Plan will be submitted electronically for review and approval by the resource agencies and Goleta.
16.3.5 PREPARE FINAL MITIGATION PLAN . Revise the Mitigation Plan based on comments from agencies and Goleta and prepare a final Mitigation Plan. Submit 10 copies of the final Mitigation Plan to the permitting agencies and Goleta on hard copies or CD as appropriate.
16.4 AMENDMENT 3 SCOPE. Identification of a potential mitigation site on the City of Santa Barbara Airport property along Hollister Avenue and preparation of a preliminary concept paper to facilitate Airport review and approval. Conduct all field surveys, mapping, and conceptual plan preparation for the mitigation sites, including the site on the Airport property.
16.5 AMENDMENT
5 SCOPE. DHA and URS will prepare the final response to RWQCB comments as related to the Mitigation Plan. URS will amend the Mitigation Plan to reflect the revised project impacts related to the reduction in scope of Fowler Road. The revised Mitigation Plan measures will be incorporated into the PS&E and into a revised Permit Conditions Summary Sheet.
LIST OF DELIVERABLES
x Biological inputs for the landscape and irrigation plans x Draft Mitigation Plan
x Final Mitigation Plan
x Draft Revised Mitigation Plan
x Final Revised Mitigation Plan
16.6 AMENDMENT 6 SCOPE – Permits 1 through 5. The following activities are needed for updating the environmental documents for the project:
1. Revised Biological Mitigation and Monitoring Plan. Work to be undertaken as part of this task includes, but is not limited to:
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x Conduct field reconnaissance and desktop an alysis to identify potentially suitable replacement mitigation site(s).
x Coordinate with the City to identify which replacement mitigation sites are suitable and acceptable.
x Prepare updated maps of the suitable mitigation sites illustrating proposed restoration efforts and existing constraints and prepare an associated fact sheet outlining the benefits of the revisions. The maps and fact sheet will be prepared for use by the Project team and the City for discussions with the agencies and the public.
x Participate in one meeting with the public for desktop and field review of the suitable mitigation sites.
x Revise the 2016 Biological Mitigation and Monitoring Plan once the mitigation sites have been agreed upon by all parties. Please note, only restoration-specific sections will be revised, and the remainder of the plan will remain as previously written.
x Coordinate agency submittal and approval of the revised Biological Mitigation and Monitoring Plan.
x Coordinate with Rincon Consultants on mitigation-specific aspects of the Environmental Impact Report Addendum. Rincon is conducting revisions to the addendum under a separate contract.
2. Environmental Enhancement and Mitigation Grant Program Assistance. Work to be undertaken as part of this task includes, but is not limited to:
x Provide information as needed for mitigation-specific items to City to be incorporated into the application.
x Review mitigation-specific text prepared by City.
x Revise the one previously prepared EEMP-specific GIS figure per updates to the mitigation sites as described above.
16.7 AMENDMENT 7 SCOPE. SUPPORT TO DEFEND LEGAL CHALLENGE TO EIR ADDENDUM.
Provide support services to the City to defend lawsuit against the EIR Addendum and associated Bio-Mitigation Plan.
16.8 AMENDMENT 7 SCOPE. ACQUIRE NATIVE PLANTS FOR BIO-MITIGATION.
Implementation of plant and seed propagation plan for the Bio-Mitigation Plan with $23,360 deposit so that native plants from the project site can be grown in a nursery. .
TASK 17: PROVIDE BIDDING AND CONSTRUCTION SUPPORT
17.1 Consultant shall interpret plans and specifications as required during the bidding process. Attend and participate in a pre-bid meeting with potential bidders. Consultant shall answer questions regarding the Technical Provisions and the design drawings during the bidding process.
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City of Goleta
Amendment No. 6 to Agreement No. 2012-090
This Amendment 5 request includes the time and effort for DHA to complete the extra submittal for Fowler Road and Hollister Avenue/Route 217, and for MNS to compete the extra submittal for Ekwill Street.
17.2 AMENDMENT 6 SCOPE. Provide bid period support for the PS&E and associated construction package documents produced by the design team, including items added by earlier amendments. Task is clarified to be only bid period support. Design support during construction will be negotiated and authorized for the CON phase of the project.
17.3 AMENDMENT 8 SCOPE. Additional Bidding Support
This Amendment includes anticipated design support for MNS during the bidding phase.
TASK 18: AMENDMENT 5 SCOPE. ADDITIONAL REPORTS TO CALTRANS.
The project was originally scoped for submittals to City based on preparing standard engineering reports needed for the project. Caltrans requires additional reports to be prepared over and above the original scope. Now that the Caltrans involvement has changed to include the entire project oversight, not just the portion in State right of way, these reports need to be prepared and submitted to Caltrans in their specific format for every segment of the project. The new reports include Design Exceptions, Storm Water Data Reports, and the Traffic Management Plan. This amendment request includes the additional work for DHA to prepare and submit these reports for Caltrans review, including the subsequent report revisions and responses to Caltrans comments
CITY OF GOLETA RESPONSIBILITIES
x Provide basic criteria for project design, record drawings, and preprinted portions of the specifications.
x Provide copies of available pertinent City records, such as survey ties, benchmarks, road plans, and record maps the City knowingly has in its possession.
x Print and distribute final bid documents, unless requested as an additional service.
x Mediate with landowners for access to and provisions for consultant to enter upon private and public lands.
x Provide all other required services that cannot, by law, be performed by consultant.
x Provide contract administration and inspection during construction.
446
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
x Be responsible for all communication with the Caltrans’ District Local Assistance Engineer for grant funding and cost reimbursement. x The City’s Director of Public Works or designee shall serve as Contract Administrator for the project.
447
Ekwill Fowler Amendment 8 Fee Detail 8/25/2021
Task Description
Budget Amount
in City Executed
Contracts &
Amendments
Remaining as of
(3/26/21)
Amendment
Request Task Transfer
Total Revised
Contract Amount
1 Project Management/Coordination 257,333.45$ 5,561.00$ 15,000.00 $ -$ 272,333.45$ 2 Surveying 851.81$ (191.75)$ 191.75 $ 1,043.56$ 3 Materials and Foundation Reports 2,864.48$ (9.89)$ 9.89 $ 2,874.37 $ 4 Drainage Report 41,925.81$ (46,154.52)$ 96,244.55$ 138,170.36$ 5 Aerial Deposited Leady Study -$ - $ - $ - $
6 Permitting 146,885.72$ -$ 5,000.00$ 151,885.72$ 7 City of SB DART Coordination 41,793.90$ 5,086.14$ (5,086.14) $ 36,707.76 $ 8 35% PS&E 86,657.92$ (1,236.21)$ 1,236.21 $ 87,894.13$ 9 65% PS&E 273,954.71$ 69,542.25$ (69,542.25) $ 204,412.46$ 10 95% PS&E (Incl Task 10A) 765,484.88$ (233,739.64)$ 262,957.19$ 1,028,442.07$ 10A 100% PS&E -$ - $ - $ - $
11 Final PS&E 104,263.21$ 61,405.82$ 20,000.00 $ 124,263.21$ 12 Right of Way Engineering 17,412.42$ 5,249.41$ 12,500.00 $ (5,249.41)$ 24,663.01 $ 13 Right of Way Appraisals 16,970.87$ (2,107.88)$ 3,500.00 $ 20,470.87$ 14 Right of Way Acquisition -$ - $ - $ - $
15 Utility Coordination 102,799.75$ 9,958.69$ (42,681.38) $ 60,118.37$ 16 Mitigation and Mo nitoring Plan 27,596.53$ 20,888.52$ (10,929.83) $ 16,666.70$ 17 Bidding and Construction Support 16,937.01$ 16,937.01$ 16,937.01 $ 18 Caltrans Reports 26,238.25$ 21,222.40$ 26,238.25 $ Salary Increase Allowance
Subtotal Labor 1,929,970.72$ (67,588.65)$ 416,639.59$ (133,489.01)$ 2,213,121.30$ DHA ODCs 18,850.00$ 2,730.68$ (2,230.58) $ 16,619.42$ Total DHA 1,948,820.72$ (18,290.13)$ 414,409.01$ 2,229,740.72$ DHA (Only) Cost 280,920.00$
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
448
Ekwill Fowler Amendment 8 Fee Detail 8/25/2021
Total DHA 1,948,821$
Remaining Budget
from Executed Sub
agreements
Amendment 8
Extra Request
from subs Task Transfers
Total Revised
Contract Amount
MNS 898,234.00$ 3,036.98$ 100,791.42 $ 999,025.42$ Reid Middleton 69,120.00$ 20,200.69$ (20,200.69) $ 48,919.31$ David Black & Associates 49,325.00$ 5,436.23$ (5,436.23) $ 43,888.77 $ Kittelson 32,949.00$ (994.50)$ 994.50 $ 33,943.50 $ URS/AECOM 525,273.00$ 254.73$ (344.73) $ 524,928.27 $ Fugro 139,109.00$ 10.05$ (10.05) $ 139,098.95 $ Geocon 19,725.00$ 1,370.00$ (1,370.00) $ 18,355.00 $ Hamner-Jewell 415,425.00$ 1,356.87$ 46,973.00 $ 462,398.00$ Rincon 77,290.12$ 6,629.21$ 120,451.00 $ 6,030.00$ 203,771.12 $ Y&C Transportation 108,000.00$ 51,424.49$ - $ - $ 108,000.00$ Arcadia -$ 34.13 $ 3,000.00$ 17,000.00$ 20,000.00$ Total Subs 2,334,450$ 88,758.88$ 271,215.42$ (3,337.20)$ 2,602,328.34$ Total Contract Amount 4,283,271$ 4,832,069.06$
Total Subconsultant Request 267,878.22$
Total Amendment Request (DHA + Subs) 548,798.22$
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
449
Attachment B
CONTRACT No. CONSULTANT COST PROPOSAL
CONSULTANT: Dewberry | Drake Haglan
DIRECT LABOR
Name Classification Hours Rate Total
Dennis Haglan* Principal Engineer 80 120.00 $ $9,600.00 tbd Senior Engineer Range A 0 65.00 $ $0.00
tbd Senior Engineer Range B 0 69.00 $ $0.00
Gou Wei Li Senior Engineer Range C 65 74.13 $ $4,818.45 Dave Melis* Senior Engineer Range D 287 91.01 $ $26,119.87 Matt Burgard* Senior Engineer Range D 120 74.15 $ $8,898.00 Jose Silva Senior Engineer, Range D 0 117.67 $ $0.00
Gordon Danke Engineer Range A 140 48.03 $ $6,724.20 Ashley Satow Engineer Range B 132 58.19 $ $7,681.08 Anthony Boyes Engineer Range C 210 63.99 $ $13,437.90 Keith Dresbach CADD Manager 0 65.00 $ $0.00
Eduardo Cisneros CAD Technician III 79 50.74 $ $4,008.46 Luke Ervin Assistant Engineer Range A 0 39.04 $ $0.00 Kyle Lundblom Assistant Engineer Range A 143 48.62 $ $6,952.66 Frank Demarco Cad Designer 0 51.98 $ $0.00
Stephanie Morales Senior Designer 136 48.12 $ $6,544.32 Kevin Ross Principal 0 104.77 $ $0.00
Jeff Elmensdorp Senior Engineer Range D 0 76.76 $ $0.00 tbd Project Coordinator 50 41.00 $ $2,050.00
tbd Engineering Technician 80 39.00 $ $3,120.00
$0.00
1,522 Total Hours
Subtotal Direct Labor Costs $99,954.94
Anticipated Salary Increases $1,599.28
TOTAL - DIRECT LABOR $101,554.22
INDIRECT COSTS Rate Amount
Overhead 97.60% $99,116.92
Fringe Benefit 55.87% $56,738.34
General & Administrative 0.00% $0.00
153.47%
TOTAL - INDIRECT COSTS $155,855.26
FEE ( 10.00% ) TOTAL - FEE $25,740.95
OTHER DIRECT COSTS
Task Reduction (2,230.58)$
TOTAL - OTHER DIRECT COSTS -$2,230.58
TOTAL DHA COST $280,920.00
SUBCONSULTANTS
Amendment 8
MNS 100,791.42$
Hamner-Jewell 46,973.00$
Rincon 120,451.00$
Subconsultant Task Transfers
Reid Middleton (Task Transfer Only) (20,200.69)$
David Black & Associates (Task Transfer Only) (5,436.23)$ Kittelson (Task Transfer Only) 994.50$
URS/AECOM (Task Transfer Only) (344.73)$
Fugro (Task Transfer Only) (10.05)$
Geocon (Task Transfer Only) (1,370.00)$
Rincon (T
ask Transfer Only) 6,030.00$
Y&C Transportation -$
Arcadia (Direct Cost for DHA) 20,000.00$
TOTAL SUBCONSULTANT COST $267,878.22
TOTAL AMENDMENT 8 $548,798.22
EXHIBIT 10-H1 COST PROPOSAL
ACTUAL COST-PLUS-FIXED FEE
DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES
City of Goleta
Ekwill Street and Fowler Road Extensions Project
DEWBERRY | DRAKE HAGLAN
CONTRACT SUMMARY - AMENDMENT 8
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
450
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year
Contract
Rate Duration
$99,954.94 = $65.67 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 $65.67 + = $68.30 Year 2 Avg
Hourly Rate
Year 2 $68.30 + = $71.03 Year 3 Avg
Hourl
y Rate
Year 3 $71.03 + = $73.87 Year 4 Avg
Hourl
y Rate
Year 4 $73.87 + = $76.83 Year 5 Avg
Hourly Rate
Total Hours
per Year
Year 1 60.0% * = 913.2 Estimated
Hours Year 1
Year 2 40.0% * = 608.8 Estimated
Hours Year 2
Year 3 * = Estimated
Hours Year 3
Year 4 * = Estimated
Hours Year 4
Year 5 * = Estimated
Hours Year 5
Total 100% = 1522.0
Year 1 $65.67 *= $59,972.96 Estimated
Hours Year 1
Year 2 $68.30 *= $41,581.26 Estimated
Hours Year 2
Year 3 $71.03 *= Estimated
Hours Year 3
Year 4 $73.87 *= Estimated
Hours Year 4
Year 5 $76.83 *= Estimated
Hours Year 5
= $101,554.22
= $99,954.94
= $1,599.28 Transfer to
NOTES:
ā This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. ā An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) ā This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted. ā Calculations for anticipated salary escalation must be provided.
January 2020
4%
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
1,522
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
4%
1522.0
4%
4%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
1522.0
1522.0
1522.0
1522.0
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above) (calculated above) Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
913.2
608.8
Total Direct Labor Cost with Escalation
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
451
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City of Goleta
Amendment No. 6 to Agreement No. 2012-090
452
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Consultant:
Project No. Contract No. Date:
DIRECT LABOR
Hours Actual Hourly Rate Total
60.0 $98.56 $5,913.47
100.0 $45.00 $4,500.00
10.0 $40.00 $400.00
65.0 $37.00 $2,405.00
4.0 $23.00 $92.00
$17.13
239.0 $13,310.47
LABOR COSTS
a) Subtotal Direct Labor Costs $13,310.47
b) Anticipated Salary Increases $66.55
c) TOTAL DIRECT LABOR COSTS [(a)+(b)] $13,377.02
INDIRECT COSTS
d) Fringe Benefits (Rate): e) Total Fringe Benefits [(c) × (d)] f) Overhead (Rate): 165.21% g) Overhead [(c) × (f)] $22,100.18 h) i) Gen & Admin [(c) × (h)]
j) $22,100.18
FIXED FEE k) 10.00% $3,547.72
l) CONSULTANT'S OTHER DIRECT COSTS (ODC) - ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
$5,500.00 $5,500.00
$1,250.00 $1,250.00
$250.00
Miles $0.56 $448.00
$500.00
$7,948.00
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary) $7,948.00
$46,972.92
NOTES:
January 2020
Subconsultant 1:
Subconsultant 2:
Subconsultant 3:
• The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant's annual accounting period and established by a cognized agency or accepted by Caltrans. • Anticipated salary increases calculation (page 2) must accompany.
Subconsultant 4:
TOTAL COST [(c) + (j) + (k) + (n)]
• Key Personnel must
be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal Cost Principles. Subconsultants will provide their own cost proposals. n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(l) + (m)] m) TOTAL SUBCONSULTANTS' COSTS
l) TOTAL OTHER DIRECT COSTS
Printing/Postage/Delivery
Mileage 800
Other Project Expenses
Description of Item Quantity
Traveling Notary
Preliminary Title Reports
Appraisals 1
Appraisal Reviews 1
Total
General and Administrative (Rate):
TOTAL INDIRECT COSTS [(e) + (g) + (i)]
TOTAL FIXED FEE
[(c) + (j)] × fixed fee
Clerical Support Clerical Pool
Associate II David Jewell
Senior Associate II Cathy Springford
Senior Associate II Robert McDowell
EXHIBIT 10-H1 COST PROPOSAL Page 1 of 3
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed
Beacon Integrated Professional Resources, Inc. dba Hamner, Jewell & Associates Transaction Assistant Transaction Assistant Pool
Classification/Title Name
Managing Senior Associate Lillian Jewell
Associate I Jennifer Mizrahi
Associate I J.T. Katavich
Transaction Coordinator Transaction Coordinator Pool
Prime Consultant
Subconsultant
2nd Tier Subconsultant
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
453
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly 5 Year
Contract
Rate Duration
$13,310.47 = $55.69 Year 1 Avg
Hourly Rate
Avg Hourly Rate
Year 1 $55.69 + = $56.81 Year 2 Avg
Hourly Rate
Year 2 $56.81 + = $57.94 Year 3 Avg
Hourl
y Rate
Year 3 $57.94 + = $59.10 Year 4 Avg
Hourl
y Rate
Year 4 $59.10 + = $60.28 Year 5 Avg
Hourly Rate
Total Hours
per Year
Year 1 75.0% * = 179.3 Estimated
Hours Year 1
Year 2 25.0% * = 59.8 Estimated
Hours Year 2
Year 3 * = Estimated
Hours Year 3
Year 4 * = Estimated
Hours Year 4
Year 5 * = Estimated
Hours Year 5
Total 100% = 239.0
Year 1 $55.69 *= $9,982.85 Estimated
Hours Year 1
Year 2 $56.81 *= $3,394.17 Estimated
Hours Year 2
Year 3 $57.94 *= Estimated
Hours Year 3
Year 4 $59.10 *= Estimated
Hours Year 4
Year 5 $60.28 *= Estimated
Hours Year 5
= $13,377.02
= $13,310.47
= $66.55 Transfer to
NOTES:
· This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year. · An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology) · This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
Direct Labor Subtotal before Escalation
Estimated total of Direct Labor Salary Increase
179.3
59.8 Total Direct Labor Cost with Escalation
Total
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Avg Hourly Rate Estimated hours Cost per Year(calculated above) (calculated above) 239.0
239.0
239.0
239.0
2%
2%
2%
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Estimated % Total Hours
Completed Each Year per Cost Proposal
239.0
EXHIBIT 10-H1 COST PROPOSAL Page 2 of 3
COST-PLUS-FIXED FEE OR LUMP SUM OR FIRM FIXED PRICE CONTRACTS (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
2%
Direct Labor Subtotal Total Hours
per Cost Proposal per Cost Proposal
239
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Proposed Escalation
City of Goleta
Amendment No. 6 to Agreement No. 2012-090
454
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
Prime Consultant or Subconsultant Certifying:
Name: Title*:
Signature: 4/14/2021
Email: Phone Number:
Address:
List services the consultant is providing under the proposed contract:
January 2020
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Lillian Jewell President
Date of Certification (mm/dd/yyyy):
[email protected] 805-773-1459
530 Paulding Circle, Suite A, Arroyo Grande, CA 93420
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable)
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
EXHIBIT 10-H1 COST PROPOSAL Page 3 of 3
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112
- Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures City of Goleta
Amendment No. 6 to Agreement No. 2012-090